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2002 Budget FRIDLEY i 2002 67,0e BUDGET cycop I/67r CITY COUNCIL Scott J. Lund Mayor ' Robert L. Barnette Steven E. Billings Councilperson-at-Large Councilperson Ward I Richard P. Wolfe Ann R. Bolkcom Councilperson Ward II Councilperson Ward III i I I CITY MANAGER William W. Burns I CITY OF FRIDLEY, MINNESOTA 2002 BUDGET For Fiscal Year Beginning January 1,2002 BUDGET 2002 This page intentionally left blank BUDGET 2002 City of Fridley State of Minnesota Table of Contents PAGE INTRODUCTION Elected and Appointed Officials Organizational Structure ii Organization for Service iv Budget Process v Budget Control vi Fund Balance Policy vii Debt Management viii Budget Message BM-1 GENERAL FUND Fund Balance Summary 1 Revenue Summary 2 Expenditure Summary 7 Department Details (includes write-up, objectives&expenditures): Legislative Department 10 City Management Department 18 Finance Department 30 Police Department 54 Fire Department 64 Public Works Department 74 Recreation and Naturalist Department 98 Community Development Department 112 Reserve 122 Nondepartmental 125 SPECIAL REVENUE FUNDS Fund Balance Summary 129 Revenue Summary 130 Expenditure Summary 132 Fund Details (includes write-up, objectives &expenditures): Cable TV Fund 135 Grant Management Fund 139 Solid Waste Abatement Fund 142 Housing Revitalization Fund 150 Police Activity Fund 153 CAPITAL PROJECTS FUNDS Fund Balance Summary 157 Revenue Summary 158 Expenditure Summary 159 5 Year Capital Improvement Plan Overview 164 Current Year Project Descriptions: General 165 Streets 165 Parks 166 5 Year Capital Improvement Plan 167 BUDGET 2002 City of Fridley State of Minnesota Table of Contents PAGE ENTERPRISE FUNDS Water Fund: Retained Earnings Summary 191 Revenue Summary 192 Expense Summary 193 Goals &Objectives 195 Expense Detail 199 Income/Expense Projections 210 Sewer Fund: Retained Earnings Summary 211 Revenue Summary 212 Expense Summary 213 Goals &Objectives 214 Expense Detail 217 Income/Expense Projections 228 Storm Water Fund: Retained Earnings Summary 229 Revenue Summary 230 Expense Summary 231 Goals&Objectives 232 Expense Detail 233 Income/Expense Projections 240 Liquor Fund: Retained Earnings Summary 241 Revenue Summary 242 Expense Summary 243 Expense Detail 245 AGENCY FUND Six Cities Watershed Fund 253 MISCELLANEOUS Tax Levy Resolution 255 Budget Resolution 256 Calculation of the Tax Levy 258 Significant Minnesota Tax Polices 259 Estimated & Historical Property Tax Rates 260 City Tax Estimates 262 Local Government Aid Notice 263 Glossary 264 1 1 1 1 1 1 1 1 1 1 I tio 1 BUDGET 2002 City of Fridley State of Minnesota Elected and Appointed Officials ELECTED OFFICIALS Term of Office Expires December Effective January 2001 Mayor Scott J.Lund 2004 Councilmember At Large Robert L. Barnette 2004 Councilmember,Ward I Steven E. Billings 2002 Councilmember, Ward II Richard P. Wolfe 2002 Councilmember, Ward Ill Ann R. Bolkcom 2002 Effective January 2002 Mayor Scott J.Lund 2004 Councilmember At Large Robert L. Barnette 2004 Councilmember, Ward I Steven E. Billings 2002 Councilmember, Ward II Richard P. Wolfe 2002 Councilmember, Ward III Ann R. Bolkcom 2002 APPOINTED OFFICIALS City Manager William W. Burns City Attorney Frederic W. Knaak Prosecuting Attorney Carl J. Newquist City Clerk Debra A. Skogen Department Heads: Finance Director/Treasurer Richard D. Pribyl Director of Public Safety and Civil Defense David H. Sallman Fire Chief Charles J. McKusick Director of Public Works Jon H. Haukaas Director of Recreation and Natural Resource Jack G. Kirk Director of Community Development Scott J. Hickok Director of Human Resoures Deborah K. Dahl CITY ADMINISTRATIVE ORGANIZATIONAL STRUCTURE 2002 Total Authorized Postions(143) CITY MANAGEMENT(4) City Manager Secretary to the City Manager Management Assistant Cable Administrator FINANCE (24) POLICE(50) I HUMAN RESOURCES(2) I Finance Director-Treasurer Public Safety Director- Human Resources Director Secretary Secretary HR Assistant (2)Accountant OPERATIONS(29) Captain ACCOUNTING (7) (6)Sergeants Assistant Finance Director (23) Patrol Officers Payroll Technician (1 Patrol Officer is funded out of Grant Mgmt.) Accounting Specialist Utility Billing Clerk TECHNICAL SUPPORT(19) (3)Acctg-Data Processing Clerk Captain (1)Sergent ASSESSING (2) (6) Patrol Officers City Assessor Projects Coordinator Appraiser Crime Prevention Specialist Outreach Coordinator MIS (2) Office Supervisor MIS Coordinator (7) Police Technicians MIS Specialist (1 FT,6 PT benefitted) CSO Coordinator CITY CLERK- RECORDS(3) City Clerk FIRE (8) Receptionist-License Clerk Records Assistant Fire Chief Secretary LIQUOR(6) Ass't Chief for Operations Liquor Operations Manager Fire Marshal (5) Liquor Store Clerk Captain (3) Full-time Firefighters ii PUBLIC WORKS(37) RECREATION & COMMUNITY NATURALIST(8) DEVELOPMENT(10) Director of Public Works Secretary Director of Recreation & Director of Community Operations Analyst Natural Resources Development Recreation Office Coordinator (2)Secretary ENGINEERING (3) (3) Program Supervisor Assistant Public Works Director Engineering Technician BUILDING INSPECTION (3) Engineering Tech Inspector NATURALIST(3) Chief Building Official Natural Res. Coordinator Building Inspector PW MAINTENANCE(31) Interpretive Specialist Secretary Superintendant Secretary Secretary PLANNING (4) Lead Mechanic Planning Coordinator (2) Mechanic, Level B (3) Planners Street Supervisor (8) Public Services Worker Water Supervisor (5) Public Services Worker Sewer Supervisor (4) Public Services Worker Park Supervisor (5) Public Services Worker iii City Organization For Service 2002 CITIZENS OF FRIDLEY CITY COUNCIL I PLANNING COMMISSION I I OTHER COMMISSIONS I * Appeals Commission * Police Commission * Recreation Commission * Cable Television Commission * Environmental & Energy Commission * Charter Commission (1) * Human Resources Commission (1) Independent Commission- Appointed by District Court CITY ADMINISTRATION & GENERAL MANAGEMENT CITY MANAGER * Human Resources * Finance * Public Safety * Fire * Public Works * Recreation & Naturalist * Community Development iv THE BUDGET PROCESS Chapter 7 of the City Charter of the City of Fridley sets forth the requirements for the preparation of the annual budget. In addition, the State of Minnesota has established a "Truth in Taxation" program which requires local governments to provide notice of their proposed budgets and levies. Each taxing jurisdiction is required to hold a public hearing prior to adoption of the budget to inform the citizens and give them an opportunity to provide input on spending and taxing levels. Section 7.04 of the City Charter directs the City Manager to prepare a proposed budget and submit it to the City Council at the last meeting in August. A summary of the proposed budget is placed in the official publication twice prior to November 15. Minnesota's Truth in Taxation Statute requires us to certify a proposed tax levy to the County Auditor by September 15. Based upon the certified proposed levy, the County is required to mail to each property owner a notice of proposed property taxes. Between November 29 and December 18, a public hearing must be held to adopt the final property tax levy. In accordance with Section 7.05 of the Charter, the budget is adopted by resolution. A resolution is also passed requesting Anoka County to spread the tax levy contained within the enacted budget against the tax base. We are required by Statute to certify our final levy and adopt our budget by December 28. Changes to the adopted budget and supplemental appropriations may be made during the year by the City Council. However, Section 7.07 of the Charter provides that the Council shall not have the authority to increase the total amount of the budget, whether by insertion of new items or otherwise, beyond the projected revenues unless the actual revenues exceed the projected revenues, and in that event not beyond such actual revenues. Section 7.08 of the City Charter also empowers the City Council to establish an emergency appropriation not to exceed ten percent of the total budget. At the end of the - fiscal budget period all budget amounts lapse to the extent they have not been expended or encumbered. The 2001 calendar of key events regarding the 2002 budget were as follows: June 11 & 12 Council Budget Work Sessions."Draft"budget is reviewed. August 27 Consideration by City Council of the"Proposed"budget. August 27 Council passes a resolution to certify a"Proposed"tax levy to Anoka County. Council passes a resolution adopting the"Proposed"budget. September 13 Publication of the"Proposed" budget resolution, 1st time,(Per Charter 7.04). September 15 "Proposed Levy Certification Taxes Payable 2002" is due to Anoka County. September 20 Publication of the"Proposed" budget resolution, 2nd time, (Per Charter 7.04). ' v December 3 Public hearing on the"Final"budget. December 17 Adoption hearing on the"Final"Budget. Passage of a resolution requesting Anoka County to spread against the tax base the levy contained within the enacted"Final"budget resolution. Passage of a resolution enacting the"Final"Budget. December 28 "Final Levy Certification Taxes Payable 2002"due to Anoka County. December 29 "Payable 2002 Property Tax Levy Report"due to Dept of Revenue. Publication of the"Final"budget resolution, (Per Charter 7.05). Publication of the"Summary Budget Statement", (Per OSA). BUDGET CONTROL In order to use the adopted budget for effective management control, it is incorporated into the accounting system and then used as a standard for internal accounting control. Internal accounting controls are designed to provide reasonable, but not absolute, safeguards to protect assets against loss or unauthorized use, and to ensure reliability of financial records used in preparing financial statements. The concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits likely to be derived and the evaluation of cost and benefits requires estimates and judgments by management. Budgetary control is maintained using complete budgetary accounts in compliance with City Charter requirements. It is the management policy of the City that the existence of a particular appropriation in the approved budget does not mean that it must be expended. Expenditures are not approved until it has been determined that there are adequate funds appropriated, the expenditures are necessary and there are funds available. There is constant review of the budget during the year and budget-to-actual comparisons are distributed to Department Heads on a monthly basis. Budgetary control is maintained at the expenditure category level for all divisions within a department. Budgets are adopted on a basis consistent with Generally Accepted Accounting Principles (GAAP)which mandates the following: 1. Fund Accounting The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures, or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. vi BUDGET CONTROL(cont.) 2. Measurement Focus The accounting and reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable trust funds are accounted for on a spending or "current financial resources" measurement focus. This means that governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of"available spendable resources"during a period. Proprietary funds are accounted for on a cost of services or "capital maintenance" measurement focus. This means that all assets, including fixed assets, and all liabilities, including long-term • liabilities, associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues)and decreases (expenses)in net total assets. 3. Basis of Accounting Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. Governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become susceptible to accrual; i.e., both measurable and available. Substantially all revenues are accrued. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred, except for principal and interest on general long-term debt which is recognized when due. Proprietary funds are accounted for using the accrual basis of accounting. Revenues are recognized when they are earned, and expenses are recognized when they are incurred. FUND BALANCE POLICY General Fund In 1994, the City Council of the City of Fridley passed a resolution designating minimum fund balance in the order set forth as follows: 1. A designation for working capital equaling 60% of the ensuing year's budgeted local government aid plus the property tax levy (including any state paid portion); 2. A designation for subsequent years' expenditures for uses of fund balance as set forth in the ensuing year's adopted annual budget; 3. A designation for contingencies equal to 10% of the General Fund budgeted expenditures and other financing uses for the ensuing year; 4. A designation for replacement of fixed assets in an amount not less than 10% of the General Fund investment in General Fixed Assets as identified in the Comprehensive Annual Financial Report. vii FUND BALANCE POLICY-(cont.) Special Revenue Funds 1. A designation for subsequent years' expenditures for uses of fund balnce as set forth in the ensuing year's adopted budget; 2. A designation for subsequent years' expenditures for the balance of the Cable TV equipment grant; 3. A designation for cable TV program for the entire fund balance in the Cable TV Special Revenue Fund; 4. A designation for solid waste abatement equal to the fund balance in the Solid Waste Abatement Special Revenue Fund; 5. A designation for drug and gambling enforcement in the Drug and Gambling Forfeiture Special Revenue Fund equal to the entire fund balance; 6. A designation for housing programs for the entire fund balance of the HRA Housing Special Revenue Fund. Capital Improvement Fund 1. A designation for fixed asset replacement equal to the balance in the general portion of the capital improvement plan; 2. A designation for park improvements equal to the balance in the park portion of the capital improvement plan; 3. A designation for street improvement equal to the balance in the street portion of the capital improvement plan. DEBT MANAGEMENT The City practices a debt management policy that searches out all revenue sources in lieu of issuing general obligation debt that will ultimately impact our legal debt margin. All debt issues are reviewed annually to determine the feasibility of utilizing call features or issuing refunding debt. The City maintains the services of Financial Advisors in regard to any new Special Assessment Improvement,Tax Increment, or Revenue Debt. viii 2002 CITY OF FRIDLEY BUDGET MESSAGE BUDGET 2002 This page intentionally left blank III- EL CITY OF FRIDLEY 2002 BUDGET MESSAGE TABLE OF CONTENTS I. Introduction 1 II. Budgeting Context and Issues 2 A. Legislative Context 2 B. Budget Session Issues 5 III. The Budget in Perspective 9 (Table 1 - Budgeted Expenditures) 10 A. General Fund 10 B. Special Revenue Funds 11 1. Cable Television Fund 11 2. Grant Management Fund 12 3. Housing Revitalization Fund 12 I 4. Solid Waste Abatement Fund 12 5. Police Activity Fund 13 C. Capital Project Funds 13 1. Buildings 13 2. Streets 13 3. Parks 14 D. Enterprise Funds 14 (Table 2—Enterprise Funds - Budgeted Expenditures) 14 1. Water Fund 15 2. Sewer Fund 15 3. Storm Water Fund 15 4. Liquor Fund 16 E. Debt Service 16 2002 Budget Message Table of Contents (Continued) IV. Tax Impact of the 2002 Budget 17 (Figure 1 —Property Tax Changes) 19 V. Financial Health of the City 20 A. Fund Balance 20 (Table 3 - Fund Balances) 20 B. Revenues 22 (Table 4—External Revenues vs. Expenditures) 22 (Table 5 - General Fund Budgeted Revenue Sources) 23 (Table 6- General Fund Transfers) 23 C. Expenditures 24 (Table 7- General Fund Budgeted Expenditures) 24 VI. The External Environment 24 A. New Construction 25 B. Employment 25 C. Retail Sales 26 D. Property Values 26 E. Crime Rates 27 F. Public Assistance 27 VII. Conclusion 27 I. Introduction While the 2002 budget provides for one new employee, a firefighter, it is a maintenance budget that preserves City services. To the extent that it is larger than last year, it reflects a number of General Fund costs that may be attributed to rising costs of living, higher than usual employee health insurance increases, higher costs for contractual services and the discontinuation of grant funding for police officers. The 2002 budget, like past Fridley budgets, is a product of an elaborate planning process that includes a citizen survey, a Council/Commission issues survey, departmental goals and objectives setting and budget work sessions with the City Council. Along the way, there have been many issue discussions between Council members and staff as well as between Council members and commission members. The end product of this process is one that supports strong City government. The programs and services that it buys are provided by very dedicated City employees who take pride in what they are doing. It is a product that is responsive to a changing population and changing problems. It is also responsive to Fridley residents. In addition to being a good product, it is an affordable product that costs less than the local government services of most of our neighbors. In discussing this budget, I will focus on the State legislative context and the local planning context in which it was drafted. I will also highlight the issues that arose during budget work sessions and compare the 2002 budget with the 2001 budget. Additionally, I will examine the financial health of our City and offer some observations about the economic health of our community. BM-1 As the budget is presented,I want to recognize the involvement of the participants in the process. The department managers and their staff deserve credit for preparing a thoughtful, no frills budget that is responsive to Council's directions. The City Council deserves credit for reviewing written materials and for participating in budget work sessions. I also thank our Finance Director, Rick Pribyl and Craig Ellestad,Budget Accountant, for compiling numbers,making budget changes and assisting me with the preparation of this message. I also want to thank Roberta Collins for her assistance in typing and editing this message. II. Budgeting Context and Issues A. Legislative Context The 2002 budget was prepared in the context of tax reform that will have considerable impact on city government in Minnesota. In essence, the legislature opted to pick up about$900 million in the annual, statewide cost of K-12 education. In order to pay for this cost, they established a new, State property tax on business property that will generate $592 million annually. They also eliminated Homestead and Agricultural Assistance (HACA) that had been given to cities. The overall savings from this reduction amounts to about $260 million. The remainder of the education buy-down will be paid for from projected budget surplus. The impact of this buy-down is to remove about half the cost of funding local education from the local property tax burden. As the State made these changes, they also reduced the tax rates for calculating local property taxes. These reductions vary by type of property, as well as by property value. The taxes on residential homesteads, for example, will be reduced statewide by 22.4%. Taxes on BM-2 apartments will decline statewide by 24.4%. Local property taxes on business property will be reduced by 41%. The impact of these changes, together with reductions in Local Government Aid to cities and newly mandated costs for employee retirement benefits, will be to shift a large portion of what had previously been State funding for local government services to local property taxes. In Fridley's case, that shift will mean the placement of an additional $1.25 million on the local property tax levy. As property taxes for education will decrease dramatically due to the State education buy-down, City property taxes will rise by well over 30%. Notwithstanding the City increase,however, overall property taxes will decrease in double-digit proportion for most classes of property. In addition to shifting a large amount of local government funding from the State transfers to local property taxes, this year's tax reform effort had a major impact on local redevelopment. It did this by severely weakening tax increment financing as a local redevelopment financing tool. By taking a large proportion of the business property taxes out of the local property tax base and by significantly reducing property tax rates for other classes of property, the amount of increment available to fund local redevelopment projects has been reduced by about 40%. Other impacts of the 2001 legislative session include a reduction of$130,781 in the amount of Local Government Aid that Fridley will receive from the State in 2002. There was also only a slight increase in the amount of state aid for street repairs; and, no money was allocated for commuter rail. While we had hoped to see a one-time allocation of funding for Highway 65 improvements, that funding was not approved. While there were not a lot of new mandates, the Legislature did require a .35% increase in the City's contribution to its BM-3 employee retirement program. It also passed legislation that places limitations on development fees and requires annual reporting of fees and costs associated with them. Where are we headed in 2002? While our Association of Metropolitan Municipalities legislative expert was hard pressed to come up with predictions for 2001, now that he knows which party will control the two legislative houses,he is much more opinionated. Here are some of his thoughts. Our expert sees no further tax rate change or other tax reform. He does believe, however, that there may be some minor tinkering with Local Government Aid to cities. Many of the cities that lost money in 2001, including Fridley, will seek some restructuring of the LGA formula. There is, in fact, a major study that was commissioned by the legislature and $14 million has been budgeted for each of the next two years to fund changes in the LGA formula that may result from the study. While there will eventually be major changes in LGA, our expert believes that it will not come within the current biennium. He also does not believe that there will be any new redevelopment tools enacted in the 2002 legislative session. The AMM and the State Department of Trade and Economic Development are, however, in the early stages of trying to identify viable alternatives to tax increment financing. Although a"major projects legislative commission"will recommend that the legislature spend $500 million a year for major highway projects, our expert believes that our legislators will not have the stomach in an election year to raise gas taxes to fund these projects. Moreover, he says that the amount of budget surplus for such projects is dwindling and will not be available. Nor will there any other source of money available to address these needs. BM-4 Our expert also indicates that there will be no new transit initiatives. He does say, however, that if Federal funding for the North Star Corridor project remains in tact that there will be some chance of funding commuter rail. With respect to other items of interest to Fridley, he sees very little potential for change. There will continue to be no new money for affordable housing. Wine will not make it into grocery stores. Photo Cop will not materialize. While there will be several bills that will advocate state regulation of cable television, nothing is likely to happen. There will be a renewed effort to eliminate local zoning controls over shooting ranges,but neither these changes nor further controls over local development fees are likely to materialize. There is a remote possibility; however, that a .08 blood/alcohol standard will be adopted for determining whether or not a person is driving while intoxicated. What will happen is what usually happens in the second year of the legislative biennium. The legislature will give its major attention to bonding for various State infrastructure projects. These projects are largely State building projects. They also include parks improvements and such things as police training facilities. They do not,however, include highways. B. Budget Session Issues As in past years,we began our budgeting process with a Council/Commission issues survey. The survey is designed to measure Council and Commission member support for various policy issues that have been raised by City staff. Many of the 55 questions that were asked this year would have some budgetary impact depending on how the questions are answered. While space in this report does not allow for complete discussion of the survey results, there are a few generalizations that we can make. These generalizations have been BM-5 drawn from the survey results as well as from recollections of meetings between the Council and the members of various City commissions that were held in April and May. Council and Commission members have generally shown moderate support for adding an additional full-time firefighter who would add strength to Fire Department supervision and provide additional manpower for conducting commercial fire code inspections. The cost of an additional firefighter as well as the cost for creating an additional Fire Captain's position is in the proposed budget. There was also strong survey support for raising rental-licensing fees to cover more of the cost of our rental inspection program. That fee increase has been adopted by Council. Revenues for the increase are included in the proposed budget. Both Council and Commission members have generally been supportive of addressing the needs for improved municipal garage facilities for our Public Works Department. The proposed budget includes $713,000 for these improvements. There was strong support from both Council and Commission members for replacing the City's old, cast iron water mains as part of our annual street reconstruction program. The proposed capital improvements budget includes $100,000 for the replacement of a cast iron water main on Hickory Drive. The survey supported replacing the Community Bulletin Board with an electronic bulletin board. There is $13,000 budgeted in the proposed capital improvements budget for this purpose. One of the more controversial requests that was only weakly supported in the survey results but, nevertheless, included in the proposed budget is a request from the City's Public Works Director to contract for digitized aerial mapping of Fridley. This $30,000 investment BM-6 will enable City staff to measure exact distances from aerial maps. This is a tool that will be very helpful in the design of public improvements as well as in a wide number of land use applications. As was the case last year, Council gave consideration to providing funding for winter maintenance of all City and County bikeways. They also concluded, as they did last year, that winter bikeway maintenance would not be funded without offsetting cost reductions in other areas. Had this maintenance been included in the 2002 budget, an additional$25,000 to $30,000 for additional manpower and equipment would have needed to be appropriated. Another item that was not funded was"no fault" sewer backup insurance that has been offered by the League of Minnesota Cities Insurance Trust at a cost of about $10,000 per year. This insurance would pay for claims resulting from sewer backups regardless of whether the City was at fault. While the cost was relatively inexpensive, the impact on the City through its $50,000 deductible would have cost considerably more. While there is a demonstrated need for more youth outreach workers in our Recreation Department and a need for transportation funding associated with the City's elementary after school programs,both the Council and the Commission members rejected additional funding in these areas unless they became available through outside grants. Although both Council and Commission members were supportive of correcting ball field drainage problems at Community Park, no money was included in the 2002 Parks Capital Improvement budget for this purpose. It was, however,projected as a 2005 project. Both the Council and the Commission members seemed guardedly supportive of centralizing ice skating and other related facilities at Commons Park. Neither a warming BM-7 house nor any other related facilities, however, are budgeted for 2002. A$100,000 warming house project was projected for 2006. There were several survey questions related to improvements at the Springbrook Nature Center. While Commission members were generally supportive of entrance area and building improvements, as well as a community memorial at Springbrook, Council members generally believed that future Nature Center improvements should be self-supporting. No money was budgeted in 2002 nor projected for any other year in our five-year capital improvements program for the Springbrook Nature Center. The survey also asked about the desirability of adopting and enforcing a housing maintenance code. Additionally it asked about the need for additional building inspectors. These items were discussed in the joint meetings between Council and Commission members and generally rejected. There is no money budgeted in the 2002 budget for either of these purposes. Several other budget discussion items were not in the survey or covered in the discussions between the Council and Commission members. These included a 4% cost- of- living increase for City employees, rising costs for employee health insurance,proposed water and sewer rate increases and property tax increases. The 4% cost-of-living increase will have a$278,637 impact on the cost of General Fund services. The increase was discussed without opposition and budgeted. Health insurance costs should increase by $208,918, or by more than 50%. Much of this has to do with changing the contract year for our self-funded plan. We do, however, attribute some of the explanation to rising health care costs and to a particularly high usage year by Fridley employees and their dependents. While there was considerable budget session BM-8 discussion of this high impact item, the money has been budgeted. Staff, however, is evaluating several options for holding down future health insurance increases. We project that water and sewer rates will increase by 4% or by 4 cents per 1,000 gallons of water usage. There was little discussion of this change and the increase has been budgeted. The City's General Fund levy will increase from $4,189,900 in 2001 to $5,598,032 in 2002. This amount is 33.6%higher than last year's levy. The $1,408,132 increase includes $1,084,173 needed to replace the State's Homestead and Agricultural Assistance that was eliminated in the 2001 legislative session. It also includes $130,781 in lost Local Government Aid that was eliminated by the 2001 legislature. Additionally, it includes $17,202 in new Public Employee Retirement benefit payments that were mandated by this year's legislature. The remainder, $175,976, represents a 4.2% increase in last year's certified levy amount. The increase, along with the recovery of lost State revenues, were a major part of this year's budget discussions. While the property tax increase required to recapture lost State revenues is high, it should be pointed out that the City's gross tax requirement (property taxes plus State aids) for 2002 is only 1.25%higher than that requirement for 2001. Moreover, this gross tax requirement has grown by only 13.38% since 1992. This compares with a 31.2% increase in the Consumer Price Index over the same period of time. III. The Budget in Perspective The budget that grew out of our spring planning sessions and our budgeting sessions with Council provides for the expenditure of $15,734,511 or 2.3%more than was budgeted BM-9 for all funds for 2001. All of the increase is due to increased General Fund operating costs. Table 1 provides a comparison of 2001 and 2002 budgeted funds. Table 1 All Funds Budgeted Expenditures Budget Budget 2001 2002 Change % Change General Fund $ 11,664,022 $ 12,541,249 $ 877,227 7.5% Special Revenue Funds 1,382,837 1,143,262 (239,575) (17.3%) Capital Projects Funds 1,348,400 1,043,800 (304,600) (22.6%) Agency Fund 6,200 6,200 0 0.0% Total $ 14,401,459 $ 14,734,511 $ 333,052 2.3% A. The General Fund General Fund expenditures for 2002 will increase by $877,227 or by 7.5%. Most of this rather large increase is associated with personnel costs. These include the cost of a 4% cost-of-living increase ($278,637) for City employees and a large increase in health insurance costs ($208,918). It also reflects about $115,000 in new costs for two police officers who were funded by grants in 2001. Additionally, it includes $64,228 in new costs for an additional Fire Captain position and $17,202 in new costs associated with a State mandated increase in retirement benefits. The cost of General Fund supplies is up by $93,687 or by 14.5%. The two biggest contributors to this increase are fuel (+$26,915) and small tools (+$24,563). The increase in small tools is the result of an accounting decision to change the threshold value of items defined as capital outlay items from $2,000 to $5,000. BM-10 General Fund contractual services costs are expected to increase by$118,511 or by 5.4%. This number includes $27,700 for biennial elections, $17,720 for legal services, $30,000 for a digitized aerial survey, $16,199 for new dues and subscription costs and $15,385 in new costs for utilities (mostly natural gas). While expenditures for personnel and supplies have increased, capital outlay costs are expected to decrease by $105,350. This reduction includes a$34,478 decrease in Fire Department capital outlay costs and a$73,100 decrease in Parks Maintenance capital outlay costs. B. Special Revenue Funds The 2002 budget provides $1,143,262 for five funds: 1. Cable Television Fund; 2. Grant Management Fund, 3. Solid Waste Abatement Fund, 4. Police Activity Fund, and 5. Housing Revitalization Fund. The budgeted amount for these funds is $238,575 or 17.3% less than the amount budgeted in 2001. The decrease reflects the elimination of funding for the Housing Revitalization Fund and the reduction of Grant Management Fund appropriations. 1. The Cable Television Fund The 2002 budget provides $149,084 for cable television programming. This compares with $114,481 that was budgeted in 2001. The net increase in funding reflects an addition of $25,000 to the interfund charge that is charged to this fund for the contribution of General Fund staff in producing cable television shows. It also reflects an increase of$27,000 in BM-11 capital outlay costs and a decrease of$19,500 in the amount budgeted for public access television. 2. The Grant Management Fund The 2002 budget provides $352,504, or$80,025 less than what was provided by the 2001 budget for grant funded services. The reduction is attributable to the shifting of funding for two police officers who are no longer grant funded to the General Fund. It also reflects the elimination of Community Development payments to social service organizations. These are now distributed directly by Anoka County. The money that is included in this budget serves as a source of funding for one police officer and two other grant funded police personnel. It also covers the personal service costs of our Section 8 Housing Coordinator, a part-time Section 8 employee and our part-time Handyworks Coordinator. Additionally, it includes $125,000 in Community Development Block Grant expenditures for housing rehabilitation. 3. The Housing Revitalization Fund This fund was set up by Council in 1994 for use in acquiring and/or rehabilitating single or multiple family housing. We have been budgeting,but,with rare exception,not spending this money. In view of the history of use, we determined not to budget money for 2002. 4. The Solid Waste Abatement Fund We have budgeted $321,257, or$22,857 more for recycling services for 2002. Most of the costs are for payment of our recycling hauler. The budget also includes $62,357 for our Recycling Coordinator and two part-time, yard waste monitors. Of the amount budgeted, BM-12 22% is offset by SCORE revenues from the State of Minnesota. The remainder of the cost is provided through the City's recycling fee. S. Police Activity Fund The Police Activity Fund is used to account for the expenditure of Police pension turnback money that became available in 2001. For 2002,we are recommending the use of $303,400. The money is designated for youth program costs, costs that were previously grant funded and costs associated with new technology. C. Capital Projects Funds The budget for 2002 is $1,043,800 or$304,600 less than was budgeted for 2001. 1. Buildings We have budgeted $788,000 for building improvements. This compares with $204,000 budgeted for this purpose in 2001. Most of the 2002 expenditures are associated with improvements to the municipal garage. These include construction of an addition and other remodeling that will provide office area, lunchroom, locker room, restroom and mechanic's work area improvements. They also include replacement of overhead garage doors and repaving of hard surfaced areas. 2. Streets Street improvements for 2002 will cost an estimated$600,000. This compares with $830,000 for 2001. About $140,000 in fund balance together with State aid money and property owner assessments will be used for neighborhood street improvements in an area that is west of the BNSF tracks, north of Mississippi Street and south of Osborne Road. Another$100,000 will be used for seal coating streets in the west-central portion of the City. We also expect to receive $55,000 in State funding for signal painting. BM-13 3. Parks The 2002 budgeted amount for parks capital improvements is $190,800 or$123,600 less than we budgeted for 2001. This amount includes $70,000 for Commons Park parking lot repairs, $30,000 for court resurfacing, $30,000 for resurfacing of the trail around Farr Lake, $20,000 for replacement of park signs, $25,000 for fence repairs and$10,000 for the local match on a new fishing pier at Moore Lake. D. Enterprise Funds The City has established four enterprise funds. These include the Water Fund, the Sewer Fund, the Storm Water Fund and the Liquor Fund. While the budgets for these funds are not included in the City's formal budget resolution, they are prepared and implemented for management purposes. Table 2 portrays enterprise fund expenditures for 2001 and 2002. Table 2 Enterprise Funds Budgeted Expenditures Budget Budget 2001 2002 Change % Change Water Fund $ 1,918,478 $ 1,926,557 $ 8,079 0.4% Sewer Fund 2,993,660 $ 3,276,666 283,006 9.5% Storm Water Fund 374,796 453,317 78,521 21.0% Municipal Liquor 6,663,884 5,441,306 (1,222,578) (18.3%) Total $ 11,950,818 $ 11,097,846 ($ 852,972) (7.1%) BM-14 1. The Water Fund The 2002 budget for the Water Fund is $1,926,557 or.4%more than the amount budgeted for 2001. All of the decrease is attributable to declining debt service costs. The $104,229 reduction in debt service is accompanied by a$64,924 increase in costs for the "transmission and distribution"portion of this budget and by a$45,510 increase in the "administrative" section of this budget. The large"transmission and distribution"increase is largely for a variety of contractual service expenditures including contract backhoe operators for water main breaks, concrete curb and gutter replacement(also for water main and service breaks), a leak detection survey and safety consultant expenses. Most of the"administrative" increase is also for contractual services. This includes $24,000 for an outside contractor to print and mail utility bills that will include a return envelope for payment. 2. The Sewer Fund The Sewer Fund budget is $3,276,666 or 9.5%more than was budgeted for 2001. The $283,675 increase is largely attributable to increased costs for disposal that are passed along to us by the Metropolitan Council Environmental Services Division. The $258,851 increase in disposal costs is a function of increased sewage flows from Fridley as well as a 3.4% increase in disposal rates. 3. The Storm Water Fund The Storm Water Fund budget is $453,317 or$78,521 less than was budgeted for 2001. All of the decrease is attributable to declining depreciation and debt service expenditures. BM-15 4. The Liquor Fund We have budgeted$5,441,306 or 18.32%less for liquor operations in 2002. The decline is attributable to the closing of the Holly Center liquor store and to the development of more realistic estimates for the City's large store at the Cub Foods site. E. Debt Service In addition to the operating funds,the City maintains a number of funds that have been established for administration of debt service. The 2002 budget includes $179,608 to cover principal and interest payments on special assessment bonds. We also expect to pay $375,948 in debt service on water system improvements. About 45%of this debt service or $167,865 stems from the issuance of bonds in 1996 for construction of our third water treatment facility. The remainder of this cost is debt service on the 1.5 million gallon storage tank that was built in 1991, renovation of the Locke Park filtration plant in 1993, and repair of various wells. In addition to special assessment bonds and water system bonds, the City has debt outstanding on bonds for sanitary sewer and storm sewer projects. Annual debt service on these bonds is $135,766. This includes $12,090 for sewer related debt and $123,676 for storm water related debt. Other than enterprise fund debt and special assessment debt, the City has no other long-term, general obligation debt. Moreover,none of the City's debt service payments are from the General Fund. This status along with relatively strong reserves has helped the City maintain a Aal credit rating from Moody's Investor Services, Inc. It has also helped us to maintain the lowest City-wide taxes and fees than any of our nine neighboring communities. BM-16 IV. The Tax Impact of the 2002 Budget Minnesota's tax laws have once again been the subject of major discussions and change. During the 2001 session, the legislature assumed$900 million in new funding liability for K-12 education. In order to pay for the new cost, they eliminated$262 million in Homestead and Agricultural Credit Assistance or HACA that had been given to local units of government. They also reduced Local Governmental Aid(LGA) for many of the suburban cities in our area and mandated an increase in the employer's share of the public employees pension system(PERA). As they did these things, they also set property tax limits for cities that allowed the cities to recapture the lost aid, the new pension costs and an additional amount that is roughly equivalent to the rate of inflation. The Fridley City Council has once again maintained property taxes at a very low level. Our 2002 stable tax need has been set at $7,064,261 or 1.25%more than that of 2001. This number is the property tax requirement prior to applying any state aid property tax assistance such as HACA or LGA. While the property tax impact of this change is small, there are several other changes that will cause property taxes on the average home in Fridley to fluctuate in the year 2002. The extent of these changes for any individual will depend on changes in valuation for his/her home and to changes in levies for school districts and other governments. The first change that is likely to affect all Fridley property owners is valuation. We are estimating that the average value home in Fridley for pay 2001 is $122,200. We are also assuming that the value for this same home will have increased by approximately 8.5% in value for the year 2002 to $132,600 (the maximum amount of appreciation allowed by law plus improvements of$750 for 2002). BM-17 The first step in calculating property taxes is to calculate the amount of tax capacity that may be attributable to the average value home. Applying the class rate to the estimated market value of a home does this. In the case of our average Fridley home,we would multiply the market value by 1%. The result, or tax capacity, is multiplied by the sum of the tax capacity rates for the City, Anoka County,the school district and other units of local government that have jurisdiction in the area occupied by the property. After doing all of this we are still not completed with the calculation. We must also add in the value of any market rate levies that have been approved by the voters in any of the school districts and subtract the value of the Residential Market Value Homestead Credit. This credit is determined by multiplying the market value by .4%to a maximum of$304. The maximum is achieved at a market value of$76,000. The credit is reduced by market value in excess of$76,000, or by multiplying the excess market value by .09% and subtracting this from the $304. As we apply this arithmetic to the average value Fridley home ($132,600), we find that property taxes for the City and the County have been increased to accommodate the loss of State aid. Since about one-half of the tax burden for financing local public education has been assumed by the State, the overall property tax bill for our average value Fridley home has been reduced. As the City has added in the value of lost State aid to its property taxes, its taxes on the average value home have increased from $248.84 per year to $316.37 per year or by$67. The City's portion of all local property taxes has increased from 18% in 2001 to 28% in 2002. BM-18 While overall property taxes on our average value home have decreased by $236 or 17%, the amount of the tax decrease will vary considerable by school district. Figure 1 graphically displays these changes. It tells us that taxes can be expected to go down by an amount that ranges between $38 in the Spring Lake Park School District and $236 in the Fridley School District. We also want to point out that the property tax reduction is proportionately greater for higher value homes. The tax reduction for a$250,000 Fridley home will, for example, be reduced by 40%rather than the 17%for a$132,600 average value home. Like the $132,600 home, the exact amount of the reduction will vary by school district. Property Tax Changes 2001-2002 For The Average Home In Fridley 2001 Value=122,200 2002 Value=132,600 $1,470 $1,600— $1,423 $1,374 $1,340 81,400- $1,173 $1,236 $1,198 lm Sl 1.8 . . . $1,200-' $1,000 $800- $600 $400- 8200- $0 • -$47 $236 -$38 -$200 1 -$167 -$400 ISD#11-Anoka Hennepin ISD#13-Columbia Heights ISD#14-Fndle ISD#16-S.nn•Lake Park', Pina!2001 ', $1,340 $1.470 $1.374 $1.236 � TIyT2002 ! $1,173 $1473 $1.13$- !Change -$167 -$47 -$2S6 -$38 Figure 1 BM-19 V. Financial Heath of the City A. Fund Balances Table 3 displays our most recent calculation of fund balances. It has been calculated a bit differently from the fund balance tables that I have used in prior budget messages. Rather than being based on budgeted numbers, it is based on a five-year history of actual revenues and expenditures. This provides a more realistic,but less conservative view of our available resources. TABLE 3 Fund Balances Unreserved Unreserved Discretionary Discretionary Fund Balances & Retained Year General Fund All Fund Balances Earnings -All Funds 1997 7,042,470 21,932,428 40,404,066 1998 7,513,410 21,091,541 41,730,419 1999 6,945,233 20,029,553 39,455,417 2000 6,736,638 22,664,682 43,012,447 * 2001 6,868,086 21,822,918 43,241,838 * 2002 6,814,609 21,111,105 43,338,048 * Projected Estimate As used here, the term fund balance does not necessarily equate with cash balance. It is the remainder that is derived by subtracting assets from liabilities. As such, it includes both payables (on the liability side) and receivables (on the asset side). The term discretionary also deserves mention. It applies to fund balances that are included in the General Fund, the Closed Bond Fund, the Capital Improvements Fund, Enterprise Funds and all other governmental funds. While we do have the ultimate discretion to use them for any governmental purpose, most of them are designated to cover existing BM-20 liabilities or set aside to cover things such as future capital improvements, working capital needs,potential self-insurance obligations and other contingencies. The term, retained earnings, currently applies only to our four enterprise funds. For these funds--Water, Sewer, Storm Water and Liquor Funds--assets include the depreciated value of fixed assets and inventory. Since the values represented in the third column of Table 3 include the value of fixed assets, they should not be considered as cash assets. Moreover, the fixed asset portion of this value,which includes the value of water and sewer lines, water storage tanks, etc., is not easily converted to a liquid asset such as cash. Having said all of this, it is important to point out that the more liquid portion of Fridley's assets, while still substantial, is declining. Table 3 indicates that by the end of next year those assets will have declined from the end of the year 2000 by $1,553,577. This assumes that the five-year historical patterns that we have used for projections will be valid for 2002. The decline is associated with capital improvements and operating expenditures. In 2002, the budgeted fund balance usage for buildings, streets and parks improvements will cover 63% of the cost associated with these improvements. Altogether, we are budgeting $1,053,082 for these purposes. We are also projecting the transfer of$1,843,856 in fund balance to cover our General Fund operating deficit. Although much of this usage will not materialize due to expenditures that are under budget and revenues that are greater than budget, it does point out that our City has become very dependent on internal resources, particularly interest revenues. BM-21 Since we rely very heavily on investment income to offset the need for additional property taxes, the use of our principal will eventually require ever larger property taxes and fees or, alternatively, the elimination of some of the services we are now providing. B. Revenues We have used Table 4 to compare General Fund revenues with General Fund expenditures. The "excess" line represents the amount of money that must be transferred from other funds to balance the General Fund budget. Prior to 1999, actual transfers were either small or non-existent. Since 1999, however, we've been making actual transfers of more than $500,000 per year. In the year 2002 we are projecting internal transfers of $1,873,856. Table 4 General Fund External Revenues vs. Expenditures Actual Actual Actual Actual Budget Budget 1997 1998 1999 2000 2001 2002 Revenues $9,882,031 $ 10,124,261 $9,901,591 $ 10,630,075 $ 10,172,833 $ 10,667,393 Expenditures 10,030,524 10,059,889 10,932,370 11,223,828 11,664,022 12,541,249 Excess ($ 148,493) $64,372 ($ 1,030,779) ($ 593,753) ($ 1,491,189) ($ 1,873,856) Table 5 on the next page depicts changes in various sources of General Fund revenue. It clearly shows the increased dependence on property taxes and the decreased benefit from state sources that were created by the actions in the 2001 state legislative session. The table also demonstrates our increased reliance on internal transfers for balancing our General Fund budget. BM-22 Table 5 General Fund Budgeted Revenue Sources (By%age) Source 1997 1998 1999 2000 2001 2002 Taxes 38.0 37.8 35.0 35.7 34.8 44.3 Licenses and Permits 5.4 6.0 5.9 6.6 7.2 7.3 Intergovernmental 31.9 32.0 29.9 30.8 28.2 17.1 Charges for Services 10.6 11.1 10.4 11.3 10.3 10.2 Fines and Forfeits 1.9 1.8 1.6 1.7 1.6 1.5 Special Assessments & Miscellaneous 5.0 5.0 5.3 5.4 5.1 4.7 Other Financing Sources& Fund Balance 7.3 6.4 11.8 8.5 12.8 14.9 Total 100.0 100.0 100.0 100.0 100.0 100.0 Table 6 displays the budgeted source of internal transfers to the General Fund. It reveals that we have increased Liquor Fund transfers for the fourth consecutive year. It also demonstrates increased reliance on the Police Activity Fund to support Police Department expenditures that were once paid for from federal grants. Finally, it shows a greatly increased reliance on General Fund reserves as a source of General Fund revenue. Table 6 General Fund Other Financing Sources Actual Actual Actual Actual Budget Budget From 1997 1998 1999 2000 2001 2002 Liquor Fund $75,000 $372,902 $170,000 $200,000 $300,000 $400,000 Closed Debt Service Fund 145,821 232,900 232,900 232,900 232,900 Employee Benefits Fund 150,000 80,000 Police Activity Fund 193,105 303,400 Other 13,830 34,912 21,279 20,000 20,000 30,000 Total General Fund Transfers $234,651 $407,814 $424,179 $452,900 $896,005 $1,046,300 General Fund Reserve Used (86,158) (472,186) 606,600 1,123,365 595,184 827,556 (Surplus) Total Other Financing Sources $148,493 ($64,372) $1,030,779 $1,576,265 $1,491,189 $1,873,856 BM-23 C. Expenditures Table 7 displays the General Fund budgeted expenditures in actual and constant dollars. While Fridley's General Fund budgets have been increasing in actual dollars, the constant dollar value of General Fund appropriations has gone down since 1995. The small constant dollar increase for 2002 is attributable to larger than usual employee health insurance costs, the transfer of funding for two police officers from grant funding to local funding, and to budgeting for one additional Fire Captain. Table 7 General Fund Budgeted Expenditures In Actual and Constant Dollars Year Actual Dollars Constant Dollars* 1995 9,949,347 9,949,347 1996 9,790,481 9,459,722 1997 10,029,705 9,494,336 1998 10,288,536 9,496,041 1999 11,074,936 9,795,332 2000 11,524,654 9,655,791 2001 11,664,022 9,230,340 ** 2002 12,541,249 9,318,216 ** * Constant dollars are based on the value of 1995 dollars. ** We have assumed an annual inflation rate of 3.0% VI. The External Environment The Fridley economic and social environment, like the national economic and social environment, is showing signs of decline. Typically a slowing economy is associated with decreasing tax revenues at a time when demand for government services is increasing. BM-24 Unfortunately, our access to data in 2001 from the State and other sources is worse than it has been in recent years. This makes it more difficult to chart the decline. I will, however, do the best that I can with what I have. A. New Construction The value of new construction during the first ten months of 2001 was $20,204,859. This compares with$102,209,980 in new construction during the first 10 months of 2000. As the total value of new construction has fallen dramatically, so also has the number of projects having a value of$500,000 or more. In 2001, only five projects met this criterion. These included two Medtronic projects, an Onan project, a Unity Hospital project and a Redeemer Lutheran Church project. Last year there were 15 projects of this magnitude. In 1999 there were 14 such projects. The most likely explanation for the significant decline in new construction is that the Medtronic projects have been completed. One might also wonder if the economic slow down of our national economy may also be having some impact. In order to address this possibility, I looked at new construction figures for 1997 and 1998, the two years prior to the onset of Medtronic. In 1997, there was $20,000,000 in new construction during the first 10 months of the year. The following year there was $29,600,000 in new construction during that same time period. If these numbers along with the 2001 number are adjusted for inflation it would appear that the new construction numbers for this year are somewhat lower than the pre- Medtronic years and that they do reflect the current downturn in the national economy. B. Employment As new construction has fallen dramatically, unemployment rates in Fridley have also increased. At this time last year, the Fridley unemployment rate was at 2.26%. This year the BM-25 unemployment rate in Fridley is 3.28%. This compares with 3.53% statewide and 3.21% metro-wide. Unfortunately, the State Department of Economic Security did not have employment numbers by economic sector in Fridley as they have in past years. C. Retail Sales In past years we have also tracked retail sales in Fridley. This year there were no new retail sales figures for Fridley available from the State Department of Revenue. This points to two needs at the State level. There is a need to centralize the collection of economic data by city in one State agency. The other need is for consistency in updating data by city. The latest retail sales data that is available for Fridley is 1998 data. D. Property Values In contrast to other economic indicators, property values have again increased substantially. Overall,property value in Fridley increased from$1,489,786,700 in Pay 2001 to $1,669,007,700 or by 12% for Pay 2002. Property values have also increased for all categories of property. While values for homesteaded residential property have increased by 8.2%, values for non-homesteaded residential property have increased by 16%. Commercial property values have increased by 16.6% and industrial property values have increased by 4.7%. As these values have increased, however, the tax capacity or amount available for local property taxation has decreased by 25%. This decline is attributable to the 2001 State tax changes that resulted in the removal of about 40% of the commercial and industrial property value out of the local tax base. BM-26 E. Crime Rates While crime rates for 2001 are not yet available, we do know from 2000 crime statistics that, at least for that year, the rate of crime in Fridley continued a decline that has gone on for several years. Part I, or more violent crimes, decreased by 14.3%, and Part II crimes, primarily property related crimes, decreased by 11.7%. We continue to maintain the lowest burglary rates in Fridley's history. F. Public Assistance Anoka County reports that the number of Fridley residents receiving cash assistance and/or food stamps has increased from 566 families in 2000 to 607 families in 2001. This is an increase of 7.2%. In contrast to the public assistance report from the County, School District No. 14 reports that the number of Fridley students receiving free or reduced meals has decreased from 649 at this time last year to 632 this year or by 2.6%. The reduction may, however, be a function of declining enrollments rather than improvements in the welfare of our school age population. VII. Conclusion The 2002 budget provides for the continuation of existing City services. While it does fund one additional firefighter, it does not expand the scope of what we are doing. The money that has been budgeted addresses inflationary increases in salaries, contractual service costs, supplies and capital outlay expenditures. Although the scope of City services remains the same, the budget is noticeably larger than last year's budget. This increase is attributable to a number of what we expect to be nonrecurring phenomena. These include a large increase in the cost of employee health BM-27 insurance, the shifting of cost for two police officers from grant funding to local funding, and the budgeting of funds for major improvements to our City garage. The changes on the expenditure side of the budget are mirrored on the revenue side. Much of what has taken place is a function of the tax changes that were approved in this year's State legislative session. These changes resulted in the loss of more than$1.2 million in State revenue that would have been provided to Fridley had the tax changes not been made. In keeping with the expectations of the legislature, our budget anticipates levying back the lost State revenue. This, together with a 4.2%increase in our base levy, has caused the City property taxes to grow by more than 33%. At the same time, the City's gross tax requirement (property taxes plus State aid)has increased by only 1.25%. As we await next year's legislative session, the so-called"short session,"we do not anticipate major changes in any of the areas of City interest. Our best guess is that the session will not include further tax reform. Nor will it provide major highway or transit funding. There also is little likelihood that the legislature will approve a new redevelopment tool to supplement tax increment financing. What we do expect is a bonding bill aimed primarily at State building projects. This year's budgeting process, like the process in the three previous years,began with a survey of City Council and commission members. Through the survey process, we identified a broad array of issues, held discussion sessions where Council and commission members discussed these issues with staff, and developed consensus on as many issues as possible. The survey discussions had an important bearing on funding decisions. In some cases such as the hiring of an additional firefighter and municipal garage improvements, the discussions were supportive and resulted in budget appropriations. In other cases where BM-28 discussions were negative or inconclusive, such as those discussions relating to winter maintenance of bikeways and no fault sewer backup insurance,there were no budget appropriations. The budget that emerged from Council's budget work sessions provides for the expenditure of $14,734,511 or 2.3%more than was budgeted for 2001. Much of the explanation for the increase may be attributed to General Fund costs for personnel and to the decision to appropriate capital improvements expenditures for a municipal garage addition. While overall expenditures have increased by 2.5%, General Fund expenditures have increased by 7.5% or by $877,227. Much of this increase is related to personnel costs that include a 4% COLA for City employees, a large increase in health insurance costs, the transitioning of two police officers from grant funding to local funding, and our decision to add an additional firefighter. While there is a significant increase in General Fund expenditures, expenditures from five Special Revenue Funds are expected to decrease by $239,575 or by 17.3%. The decrease reflects the absence of new funding authority for the Housing Revitalization Fund and the elimination of funding for two police officers from the Grant Management Fund. The Capital Improvement Fund budget for 2002 is $1,043,800 or$304,600 less than was budgeted for 2001. The decrease is mainly attributable to an accounting decision whereby the portion of street capital improvement expenditures that is paid from assessments and State aid is not reflected in the budget document. Much of the amount budgeted reflects our decision to build an addition on to the municipal garage. The capital improvements budget for streets and parks has been decreased by $198,600. BM-29 The 2002 budget for the City's four enterprise funds has been decreased by nearly $1,000,000. This decrease, for the most part,reflects adjustments in our Liquor Operations budget. While expenditures from the Water Fund will remain about the same, the budget does reflect a 9.5 increase in the Sewer Fund. This is mostly attributable to increased costs charged to us for regional sewage disposal. Total expenditures for all enterprise funds in 2002 are budgeted at $11,001,199. In addition to projecting expenditure increases, the 2002 budget also projects several revenue increases. The most significant of these is a$1,408,132 increase in the City's property taxes. The increase,which amounts to 33.6%, is largely attributable to the elimination of State revenues during the 2001 legislative session. It also reflects a 4.2% increase over this year's base levy that will generate about $176,000. In addition to property tax increases, the budget provides for 4% increases in the City's water, sewer and storm sewer utility rates. It also raises rental licensing fees by 10%. These increases are at least partially motivated by recent Charter amendments that were approved by the voters in November of 2000. Since all City-wide taxes and fees must be raised by the lesser of 5%or the rate of inflation for the last twelve months, it behooves the City to add incrementally to these taxes and fees annually rather than face the expense and risk of less frequent,but larger increases with voter approval. While the 2002 increases are somewhat larger than usual, it is very likely that even with the increases, Fridley will remain very competitive with neighboring cities with regard to the cost of local government. While the City's portion of the property tax pie will go up in 2002, we expect that, as a result of changes that were enacted by the 2001 legislature, overall property taxes for most homeowners will be reduced significantly. Our calculations indicate that for the average BM-30 value Fridley home, taxes will be reduced by nearly 17%. The reduction will vary by school district. We expect that the 2002 budget, like the 2001 budget, will have a significant impact on fund balance. Altogether,we are projecting that as a result of this budget, fund balances will decrease by $711,813. Since this figure is based on differences between budgeted revenues and expenditures over the last five years, it is possible that the use of fund balance could be much greater if actual expenditures and revenues conform more closely to budgeted revenues and expenditures than they have in recent years. These changes in City revenues and expenditures are occurring in the context of what appears to be a declining local economy. The limited economic data that we have for Fridley this year shows that we are experiencing a sharp decline in new construction, rising unemployment, and increased dependence on public assistance. At the same time, we are continuing to see significant increases in the value of all classes of real estate. While property taxes are projected to be considerably lower for most property owners in 2002, there are pressures afoot to raise property taxes in future years. In addition to pressures created by the City's need for additional resources, there are significant pressures from all four school districts in Fridley to raise property taxes for the operation of our schools. There is also potential pressure on property taxes that may occur as a result of State budget shortfalls that have come about as a result a sagging State economy. To the extent that State revenues do not meet projections, there is increased likelihood that the State will cut spending by making further cuts in Local Government Aid. In view of the shortfalls, it is even possible that the State would decide to cut back on its expenditures for K-12 education. BM-31 In addition to challenges posed by increasing reliance on property taxes, Fridley also faces several other financial challenges. The root problem is the erosion of fund balances. We estimate that fund balances will have declined by almost $1.6 million dollars between the end of the year 2000 and this time next year. The consequence of eroding fund balances is reduced interest earnings at a time when interest earnings in general are very depressed. While we can continue to draw down fund balances to cover operating deficits and capital improvement costs, this is a short-term solution that will leave us in a very large, long-term financial bind. The biggest, long-term capital improvement problem has to do with streets. In 2002, we will have $515,000 in revenue for streets to cover a scaled-down street reconstruction program that will cost$755,000. In 2003, we expect to spend nearly$800,000 with $505,000 in revenue. In both years, the difference must be drawn from interest earnings and fund balance. There are also drains on fund balances from other capital improvements areas. In 2002, we expect to spend$713,000 on general capital improvements. The biggest part of this, $650,000, is for an addition to our municipal garage. There is no offsetting revenue stream other than fund balance and interest earnings on fund balance available to pay for this. Fortunately, we have only$75,000 in general capital improvement costs with no offsetting revenue projected for 2003. While 2002 would appear to have higher than usual operating increases, we will continue to face pressures to provide local funding for Police Department employees who were once grant funded. This includes one full-time police officer and a full-time youth worker. There are also several other part-time Police Department youth workers who are at BM-32 least partially dependent on grant funding. As this funding disappears,we will be faced with the choice of either ending the youth services programs or funding them with local money. In the spring of 2000,we received$2.1 million in police pension money from the State that was not needed to satisfy the needs of the police pension program. The expectation was that the money must be used for police expenditures. Since then we have been supplementing the General Fund budget from this newly established"Police Activity Fund." The expectation is that it will be used to pay for police employees that were once grant funded. There is also an expectation that it will be used to upgrade police technology. While we do not know yet what the local bill will be for converting to an 800 megahertz radio system, there will likely be some local assignment of both capital and operating costs associated with this new, county-wide radio system. The point that I am coming to is that we can expect to face strong pressures during the next year or two for drawing down the remainder of the"police pension money." These examples are only part of the problem. The solution lies in finding means of paying for capital improvements as we go. If we cannot do that,we will be forced as we have been for 2002 to redirect fund balances that have been an important source of operating transfers to capital improvement programs. This will work for a while. In the process, however, we will be creating the eventual need for huge tax increases to cover operating costs. Of course, the alternative is to scale back the array of City services that we now offer. In reality, it is very likely that even if we are successful in putting capital improvements on a pay as you go basis, we may need to cut some services that we are currently providing. Much of this sounds a lot like gloom and doom. In the past, it has often been true that the fears that we faced at budget time were not fully substantiated in reality. Although there BM-33 may not be as much cause for pessimism as I have painted, there is good reason to be cautious and to rethink both our revenue and expenditure options as we move forward in the coming year. With this attitude of caution and a great deal of pride in the quality of services that our City government provides to the residents of Fridley, I present the 2002 budget for Council's consideration. BM-34 Immmi GENERAL FUND The General Fund accounts for the revenues and expenditures necessary to carry out z basic governmental activities of the City, such as general government, public safety, and public works. Revenues are recognized by source, such as property taxes, licenses and permits, intergovernmental, charges for services, and fines and forfeits. General Fund expenditures are made primarily for current day to day operations. This fund accounts for all financial resources except those required to be accounted for in another fund. BUDGET 2002 GENERAL FUND Fund Balance Summary Fund 101 General Fund ESTIMATE " DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 1999 2000 2001 12/31/01 2002 GENERAL FUND: Fund Balance January 1 7,682,831 7,076,231 6,862,477 6,862,477 6,195,515 Revenues&Transfers 10,325,770 11,096,641 11,068,838 11,068,838 11,713,693 Total Available 18,008,601 18,172,872 17,931,315 17,931,315 17,909,208 less: Expenditures&Transfers 10,932,370 11,310,395 11,664,022 11,735,800 12,541,249 Fund Balance December 31 7,076,231 6,862,477 6,267,293 6,195,515 5,367,959 1 BUDGET 2002 General Fund Revenue Summary ACTUAL ACTUAL ACTUAL ESTIMATE ACCT REVENUE SOURCE REVENUE REVENUE REVENUE BUDGET THRU BUDGET NO 1998 1999 2000 2001 12/31/01 2002 1 Taxes 311-1000 Current ad valorem 3,926,219 3,950,575 3,844,528 3,997,314 3,997,314 5,507,313 311-2000 Del ad valorem 3,584 11,518 43,623 20,000 20,000 20,000 319-1000 Penalties and interest 14,224 13,031 20,055 14,000 14,000 15,000 319-2000 Forfeited tax sale 63,519 0 2,267 20,000 20,000 10,000 Total 4,007,546 3,975,124 3,910,473 4,051,314 4,051,314 5,552,313 Licenses and permits 321-0000 Licenses 197,585 185,909 208,776 186,000 186,000 205,800 322-0000 Permits 515,390 607,535 947,101 653,000 653,000 708,500 Total 712,975 793,444 1,155,877 839,000 839,000 914,300 Intergovernmental • 331-6000 Civil Defense 52,453 10,020 5,589 5,000 5,000 4,000 334-0100 Local government aid 1,677,068 1,677,315 1,738,876 1,687,729 1,687,729 1,556,948 334-0200 Homestead&agriculture credit aid 1,048,920 1,047,294 1,077,816 1,069,173 1,069,173 0 334-0300 Local performance aid 37,466 34,413 0 0 0 0 334-0400 PERA aid 13,641 0 27,282 27,282 27,282 27,282 334-1600 Police-AMORT&POST 24,718 11,522 13,877 0 0 0 334-1800 Street maintenance aid 186,582 175,245 214,293 190,000 190,000 190,000 334-2000 Police and fire pensions 317,201 314,010 309,101 317,000 317,000 315,000 334-2500 Other state grants 2,932 28,379 44,014 1,500 1,500 16,000 336-3000 HRA 6,060 0 0 0 0 0 336-3100 Other cities and county 42,629 25,201 33,071 0 0 33,500 Total 3,409,670 3,323,399 3,463,919 3,297,684 3,297,684 2,142,730 Charges for services 341-0000 General Government 19,071 24,212 17,694 21,410 21,410 21,280 341-1200 HRA 252,079 151,212 145,047 160,000 160,000 160,000 341-1200 Cable TV 22,972 23,317 24,000 25,000 25,000 51,000 341-1200 Water fund 157,623 159,987 165,000 170,000 170,000 177,000 341-1200 Sewer fund 151,872 154,150 158,500 163,000 163,000 170,000 341-1200 Storm Water fund 84,421 85,687 88,000 91,000 91,000 95,000 341-1200 Liquor fund 60,312 61,217 63,000 65,000 65,000 67,500 341-1200 Construction funds 48,826 0 0 0 0 0 341-1200 Other 69,210 36,354 52,379 105,000 105,000 104,900 342-0000 Public Safety 140,577 133,284 184,783 150,525 150,525 157,170 345-0000 Conservation of health 187 6,294 7,523 12,500 12,500 9,200 347-0000 Recreation 202,519 243,982 279,277 236,300 236,300 266,600 Total 1,209,669 1,079,696 1,185,203 1,199,735 1,199,735 1,279,650 351-0000 Fines and forfeits 196,448 172,399 183,972 190,500 190,500 190,500 361-2000 Special assessments 3,682 10,249 8,419 6,000 6,000 7,500 362-1000 Interest on investments 376,741 292,632 518,312 435,000 435,000 450,000 Misc revenues 0 362-1800 Late fees 0 38 0 0 0 362-2000 Rent income 75 45 41 100 100 100 362-3000 General contrib&donations 22,807 58,084 10,260 0 0 0 362-4100 Insurance reimbursement 105,858 99,857 72,254 75,000 75,000 34,000 362-4200 Other reimbursements 1,331 5,756 25,309 2,500 2,500 10,800 362-5100 Sale of misc property 608 14,171 273 5,000 5,000 5,000 362-6100 Miscellaneous revenues 3,091 8,859 29,327 4,000 4,000 13,500 362-7100 3%gambling tax 73,761 67,838 66,439 67,000 67,000 67,000 Total 207,531 254,648 203,903 153,600 153,600 130,400 Other financing sources 391-0100 Sale of general fixed assets 34,912 21,279 33,666 20,000 20,000 30,000 392-0100 Liquor fund 140,000 170,000 200,000 300,000 300,000 400,000 392-0100 Closed debt service fund 232,902 232,900 232,900 232,900 232,900 232,900 392-0100 Employee benefit fund 150,000 150,000 80,000 392-0100 Police Activity Fund 193,105 193,105 303,400 Total 407,814 424,179 466,566 896,005 896,005 1,046,300 TOTAL REVENUES AND OTHER FINANCING SOURCES 10,532,075 10,325,770 11,096,644 11,068,838 11,068,838 11,713,693 Fund balance 299 General fund reserve (472,186) 606,597 213,754 595,184 595,184 827,55f Total (472,186) 606,597 213,754 595,184 595,184 827,556 TOTAL GENERAL FUND 10,059,889 10,932,367 11,310,398 11,664,022 11,664,022 12,541,249 File=J/AcctgBudget\2002BUd9et\ReVeflUe&02 Rev-Summary 11/16/01 2 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 GENERAL FUND TAXES 311.1000 CURRENT AD VALOREM 3,950,575 3,844,528 3,997,314 5,507,313 311.2000 DELINQUENT AD VALOREM 11,518 43,623 20,000 20,000 319.1000 PEN/INTEREST ON DEL TAXES 13,031 20,055 14,000 15,000 319.2000 FORFEITED TAX SALE APPORT 0 2,267 20,000 10,000 * TAXES 3,975,124 3,910,473 4,051,314 5,552,313 LICENSES & PERMITS 321.1000 ALCOHOLIC BEVERAGES 86,662 78,880 80,000 84,000 321.3000 RENTAL HOUSING INSPECTION 41,410 44,481 47,300 52,000 321.4000 ANIMAL / DOG 1,553 2,884 1,700 2,500 321.6000 PROFESSIONAL/OCCUPATIONAL 15,563 14,197 15,000 15,000 321.7000 AMUSEMENT/BINGO/GAMBLING 2,850 2,125 2,000 2,300 321.8000 ALL OTHER 37,873 66,209 40,000 50,000 322.1000 BUILDING PERMITS 457,009 729,924 500,000 562,300 322.2000 ELECTRICAL PERMITS 50,813 37,516 50,000 46,100 322.3000 PLUMBING PERMITS 16,261 14,764 15,000 15,300 322.4000 HEATING PERMITS 35,421 132,397 42,000 39,100 322.5000 FIRE UNIFORM CODE PERMITS 18,891 14,079 15,000 19,500 322.6000 LOAD LIMIT WAIVER 575 500 500 500 322.7000 ALL OTHER-SIGN/SPEC USE 11,695 10,020 10,500 10,700 322.8000 RIGHT-OF-WAY/EXC. PERMITS 16,870 7,851 20,000 15,000 322.9000 RIGHT-OF-WAY PERMITS 0 50 0 0 * LICENSES & PERMITS 793,446 1,155,877 839,000 914,300 INTERGOVERNMENTAL 331.2000 FEDERAL GRANTS 2,791 - 792 0 0 331.6000 CIVIL DEFENSE 7,229 1,199 5,000 4,000 331.6200 FEMA DISASTER AID 0 3,597 0 0 334.0100 LOCAL GOVERNMENT AID 1,677,315 -1,738,876 1,687,729 1,556,948 334.0200 HOMESTEAD/AG CREDIT AID 1,047,294 ^1,077,816 1,069,173 0 334.0300 LOCAL PERFORMANCE AID 34,413 0 0 0 334.0400 PERA COORDINATED AID 27,282 27,282 27,282 27,282 334.1650 POLICE TRAINING REIMS 11,522 13,877 0 0 334.1800 MUNICIPAL STATE AID-MAINT 175,245 214,293 190,000 190,000 334.2000 INSURANCE PREM TAX - FIRE 98,229 100,841 97,000 100,000 334.2100 INSURANCE PREM TAX-POLICE 215,781 208,260 220,000 215,000 334.2500 ALL OTHER STATE GRANTS 1,097 44,014 1,500 16,000 336.3000 HRA 0 - 0 0 0 336.3100 OTHER CITIES AND COUNTY 25,201 33,071 0 33,500 * INTERGOVERNMENTAL 3,323,399 3,463,918 3,297,684 2,142,730 CHARGES FOR SERVICES 341.0300 ZONING/SUBDIVISION FEE 11,409 - 7,195 10,500 9,700 341.0500 SALE OF MAPS/PUBLICATION 313 _ 679 500 500 341.0600 ADMIN CHARGES 2,467 2,475 2,700 2,600 341.0605 INSURANCE 0 0 0 0 3 I 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 341.0700 ASSESSMENT SEARCHES 480 195 1,000 800 341.0800 PUBLIC WORKS CONSTRUCTION 9,071 6,455 6,000 7,000 341.0900 FILING FEES 7 49 50 50 341.1000 REGIONAL MUTUAL AID DUES 380 480 460 480 341.1100 COMMUNITY DEVELOPMENT FEE 85 167 200 150 341.1200 ADMN CHRGS-OTHR FNDS &HRA 636,205 643,547 674,000 720,500 341.1300 LIC SURCHG RES CONTRACTOR 5,930 2,475 2,500 2,500 341.1400 NSF SERVICE CHARGE 780 1,001 700 700 341.1500 PUBLIC WORKS/RECREATION 888 29 1,000 900 341.1600 ANTENNAE RENTAL FEE 28,120 48,874 100,800 100,800 342.0200 FIRE PROTECTION SERVICES 16,120 28,687 36,000 28,000 342.0300 ACCIDENT REPORTS & PHOTOS 6,834 6,458 7,000 7,000 342.0400 INVESTIGATION FEES 0 90 1,500 150 342.0600 COLORING BOOKS 46 0 0 0 342.0700 FIRE IMPACT SURCHARGE FEE 47,311 102,355 50,000 66,000 342.0800 POLICE SECURITY 6,909 10,325 11,000 11,000 342.0900 FALSE ALARMS 13,795 8,900 7,000 7,000 342.1000 SAFETY CAMP 3,310 4,021 0 0 342.1100 BICYCLE REGISTRATION 19 7 25 20 342.1200 CURFEW VIOLATION DROP OFF 38,940 23,940 38,000 38,000 345.0300 WEED CUTTING 2,509 0 3,500 2,500 345.0700 TREE REMOVAL 0 0 0 0 345.0800 NUISANCE ABAT/DRVWY IMPR 3,784 7,523 9,000 6,700 347.8000 ATHLETICS / SPORTS 90,632 90,089 90,000 92,700 347.8100 PARK CONCESSIONS 7,113 6,071 7,000 6,200 347.8200 YOUTH INSTRUCTIONAL 12,858 8,295 13,500 8,200 i 347.8300 SENIOR CITIZENS 15,321 23,582 18,500 24,500 347.8400 ADULT INSTRUCTIONAL 9,525 13,235 8,500 12,000 347.8500 PLAYGROUNDS 26,560 34,105 19,000 6,600 347.8600 SPECIAL EVENTS 9,297 16,934 10,000 17,000 347.8700 NATURE 40,179 46,584 38,000 39,100 347.8800 MISCELLANEOUS 706 186 300 300 347.8900 PARK EQUIP/FACILITY RENTL 10,924 14,922 11,000 14,000 347.9000 TRANSPORTATION 3,182 0 3,000 0 347.9100 TEENS 11,320 15,357 11,000 14,000 347.9200 AFTER SCHOOL PROGRAMS 6,366 9,917 6,500 12,000 347.9300 SUMMER ROCKS PROGRAM 0 0 0 20,000 348.8000 NATURE - MISC 0 0 0 0 348.8100 NATURE - DAY CAMP 0 0 0 0 348.8200 NATURE - SPECIAL EVENTS 0 0 0 0 348.8300 NATURE - SCHOOL PROGRAMS 0 0 0 0 348.8400 NATURE-SATURDAY PROGRAMS 0 0 0 0 348.8500 NATURE-BIRTHDAY PARTIES 0 0 0 0 348.8600 NATURE-INSTRUCTIONAL 0 0 0 0 348.8700 NATURE-COMMUNITY GROUPS 0 0 0 0 * CHARGES FOR SERVICES 1,079,695 1,185,204 1,199,735 1,279,650 FINES AND FORFEITURES 351.1000 FINES 172,399 183,972 190,500 190,500 * FINES AND FORFEITURES 172,399 183,972 190,500 190,500 SP ASSESSMENTS & MISC REV 4 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 361.1000 FROM COUNTY - CURRENT 4,835 8,119 3,000 1,500 II 361.1500 FROM COUNTY - DELINQUENT 0 98 0 0 361.2000 DIRECT TO CITY-PRINCIPAL 5,375 202 3,000 6,000 361.2500 DIRECTLY TO CITY-INTEREST 39 0 0 0 362.1000 INTEREST EARNINGS-INVEST 408,165 529,063 435,000 450,000 362.1005 UNREALZD GAIN/LOSS ON INV 115,533- 10,751- 0 0 362.1800 LATE FEES 38 0 0 0 362.2000 RENTS AND ROYALTIES 45 41 100 100 362.3000 GENERAL CONTRIB/DONATIONS 58,084 10,260 0 0 362.4100 INSURANCE REIMBURSEMENT 99,857 72,254 75,000 34,000 362.4200 OTHER REIMBURSEMENTS 5,756 25,309 2,500 10,800 362.5100 SALE OF MISC. PROPERTY 14,171 273 5,000 5,000 362.6100 MISCELLANEOUS REVENUE 8,859 29,327 4,000 13,500 362.7100 3% GAMBLING TAX 67,838 66,439 67,000 67,000 * SP ASSESSMENTS & MISC REV 557,529 730,634 594,600 587,900 OTHER FINANCING SOURCES 391.0100 SALE OF GEN FIXED ASSETS 21,279 33,666 20,000 30,000 391.0200 COMPENSATION FOR LOSS GFA 0 0 0 0 392.0100 TRANSFER FROM OTHER FUNDS 402,900 432,900 876,005 1,016,300 392.0200 RESIDUAL EQUITY TRANSFER 0 0 0 0 * OTHER FINANCING SOURCES 424,179 466,566 896,005 1,046,300 ** GENERAL FUND 10,325,771 11,096,644 11,068,838 11,713,693 1 5 BUDGET 2002 This page intentionally left blank 1 6 GENERAL FUND - EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $8,199,340 $8,932,684 $733,344 8.94% Supplies 644,510 738,197 $93,687 14.54% Other Services/Charges 2,283,344 2,431,917 $148,573 6.51% Capital Outlay 436,828 331,800 ($105,028) (24.04%) Other Financing Uses 100,000 106,651 $6,651 6.65% Total $ 11,664,022 I $ 12,541,249 I $877,227 I 7.52% 7 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ESUM3 EXPENDITURE DEPT/DIV SUM ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 GENERAL FUND LEGISLATIVE DEPARTMENT * CITY COUNCIL 99,851 98,865 119,380 119,380 131,616 * PLANNING COMMISSIONS 159 159 1,760 1,760 1,783 * OTHER COMMISSIONS 27,868 1,718 3,351 3,351 3,357 ** LEGISLATIVE DEPARTMENT 127,878 100,742 124,491 124,491 136,756 CITY MANAGEMENT * GENERAL MANAGEMENT 285,830 277,615 286,552 286,552 304,956 * HUMAN RESOURCES 128,456 129,426 140,973 139,248 167,539 * LEGAL 269,963 277,651 296,298 296,298 314,018 ** CITY MANAGEMENT 684,249 684,692 723,823 722,098 786,513 FINANCE, * ELECTIONS 11,336 31,613 1,025 2,164 31,262 * ACCOUNTING 549,495 554,894 602,715 601,775 663,311 * ASSESSING 135,546 145,040 149,686 149,686 159,657 * MIS 135,872 167,434 272,445 276,692 269,155 * CITY CLERK / RECORDS 110,045 125,559 148,641 148,820 171,941 ** FINANCE 942,294 1,024,540 1,174,512 1,179,137 1,295,326 1 POLICE * POLICE 3,435,591 3,540,292 3,492,745 3,499,639 3,847,131 * CIVIL DEFENSE 14,445 11,382 15,629 15,629 15,629 * CLEARING 257- 4,690 0 0 0 ' ** POLICE 3,449,779 3,556,364 3,508,374 3,515,268 3,862,760 FIRE * FIRE 817,926 853,839 873,361 924,679 964,582 * RENTAL INSPECTIONS 80,143 54,992 97,156 97,156 116,498 ** FIRE 898,069 908,831 970,517 1,021,835 1,081,080 PUBLIC WORKS 8 1 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ESUM3 EXPENDITURE DEPT/DIV SUM ESTIMATED 1999 2000 2001 THROUGH FINAL eACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 * MUNICIPAL CENTER 236,667 229,115 238,126 243,626 253,643 * ENGINEERING 443,563 465,872 508,822 509,587 515,019 * LIGHTING 195,560 195,031 203,600 199,500 203,600 * PARK MAINTENANCE 951,848 875,504 906,610 910,510 915,833 * STREET MAINTENANCE 1,205,481 1,322,113 1,282,330 1,288,618 1,388,821 ** PUBLIC WORKS 3,033,119 3,087,635 3,139,488 3,151,841 3,276,916 RECREATION & NATURALIST * RECREATION 736,700 765,612 818,617 818,093 904,524 * NATURALIST 259,430 265,562 280,820 279,420 290,853 ** RECREATION & NATURALIST 996,130 1,031,174 1,099,437 1,097,513 1,195,377 COMMUNITY DEVELOPMENT * BUILDING INSPECTION 252,678 280,322 304,315 304,221 304,640 * PLANNING 468,441 494,990 445,545 445,876 442,981 ** COMMUNITY DEVELOPMENT 721,119 775,312 749,860 750,097 747,621 II RESERVE * EMERGENCY 0 86,332 100,000 100,000 100,000 ** RESERVE 0 86,332 100,000 100,000 100,000 NON-DEPARTMENTAL * NON-DEPARTMENTAL 75,423 54,781 73,520 73,520 58,900 * ENCUMBRANCES 4,318 0 0 0 0 ** NON-DEPARTMENTAL 79,741 54,781 73,520 73,520 58,900 *** GENERAL FUND 10,932,378 11,310,403 11,664,022 11,735,800 12,541,249 II 9 LEGISLATIVE DEPARTMENT The Legislative Department is the policy setting and public access board of the City. The ' divisions established within the department are: City Council, Planning Commissions and Other Commissions. The City Council sets policy for the City within guidelines of the City Charter and provides administrative directives through the office of the City Manager. The City Council has two regular meetings scheduled each month. Advice to the City Council is submitted by either the Planning Commission or one of four Other Commissions. The Planning Commission considers matters of planning and comprehensive development and submits recommendations to the City Council on matters concerning zoning, platting,vacations and the City Code. The Appeals Commission provides a process for appeal on matters concerning the zoning ordinance, sign ordinance, and building code. The Parks and Recreation Commission promotes comprehensive development of park and recreation facilities. The Environmental Quality and Energy Commission serves as a resource advisory board to the Planning Commission on environmental problems,laws,regulations and energy conversation and management. The Human Resources Commission protects the rights of City residents and seeks to promote awareness in the areas of employment,housing,culture,and education. Two other commissions are concerned with the areas of police officer employment and City Charter changes. The Police Commission prescribes conditions for employment and establishes classifications within the department.The Charter Commission,whose members are appointed by the judge of the 10th judicial district,reviews and recommends amendments to the City Charter. For information on the Cable Television and Telecommunications Advisory Commission (CATV), see the Cable TV Fund. 10 11/16/01 BUDGET 2002 II CITY OF FRIDLEY GENERAL FUND 101ESUM4 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 LEGISLATIVE DEPARTMENT CITY COUNCIL * PERSONAL SERVICES 58,051 60,958 72,722 72,722 72,121 * SUPPLIES 3,195 986 1,165 1,165 1,265 * OTHER SERVICES & CHARGES 38,605 36,921 45,493 45,493 58,230 ** CITY COUNCIL 99,851 98,865 119,380 119,380 131,616 PLANNING COMMISSIONS * SUPPLIES 0 0 400 400 400 * OTHER SERVICES & CHARGES 159 159 1,360 1,360 1,383 ** PLANNING COMMISSIONS 159 159 1,760 1,760 1,783 OTHER COMMISSIONS * SUPPLIES 6,924 3 100 100 100 * OTHER SERVICES & CHARGES 20,944 1,715 3,251 3,251 3,257 ** OTHER COMMISSIONS 27,868 1,718 3,351 3,351 3,357 *** LEGISLATIVE DEPARTMENT 127,878 100,742 124,491 124,491 136,756 11 LEGISLATIVE DEPARTMENT - CITY COUNCIL 01-10 Change 2001 Budget 2002 Budget Amount Personal Services $72,722 $72,121 ($601) (0.83%) Supplies 1,165 1,265 $100 8.58% Other Services/Charges 45,493 58,230 $12,737 28.00% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 119,380 $ 131,616 I_ $12,236 I 10.25% Personal Services 1. The amount budgeted provides for a 4%Council salary increase effective July 1,2002. The cost of the increase is$507. 2. The amount budgeted also reflects a reduction of$5,000 in the amount allocated for the Council Secretary. Supplies Other Services/Charges 1. The cost for other services and charges has increased by$12,737.This reflects an additional ■ $13,600 that was budgeted as our 2002 cost for the North Metro Mayors Association. 2. The amount budgeted for travel and conference provides for 2 council members to attend 2 national conferences and for 3 council members to attend 1 state conference.The amount has been increased by$1,000. Capital Outlay I 12 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 GENERAL FUND CITY COUNCIL 4104 TEMPORARY EMPLOYEE - REG 36,903 38,229 48,516 48,516 44,168 4120 MEDICARE CONTRIBUTION 622 658 793 793 615 4121 PERA CONTRIBUTION 2,600 1,933 2,464 2,464 2,248 4122 FICA CONTRIBUTIONS 2,658 2,812 3,389 3,389 2,627 4131 HEALTH INSURANCE 7,343 8,309 8,518 8,518 16,220 4132 DENTAL INSURANCE 363 360 362 362 361 4133 LIFE INSURANCE 210 220 210 210 241 4134 CASH BENEFITS 7,340 8,424 8,424 8,424 5,616 4150 WORKERS COMPENSATION 12 13 46 46 25 * PERSONAL SERVICES 58,051 60,958 72,722 72,722 72,121 4220 OFFICE SUPPLIES 238 78 400 400 500 4221 OPERATING SUPPLIES 2,957 908 765 765 765 4222 FOR REPAIR & MAINTENANCE 0 0 0 0 0 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 * SUPPLIES 3,195 986 1,165 1,165 1,265 e4330 PROFESSIONAL SERVICES 0 0 0 0 0 4331 DUES & SUBSCRIPTIONS 21,058 21,634 21,650 21,650 36,600 4332 COMMUNICATION 467 255 827 827 908 4333 TRANSPORTATION 673 570 2,500 2,500 2,500 4334 ADVERTISING 328 63 100 100 100 4335 PRINTING & BINDING 1,376 1,517 1,574 1,574 1,825 4336 INSURANCE-NON PERSONNEL 2,570 801 2,704 2,704 849 4337 CONFERENCES AND SCHOOLS 4,261 3,996 7,330 7,330 8,020 4340 SERVICE CONTRACT-NON PROF 5,244 5,502 5,903 5,903 4,438 4341 RENTALS 225 180 330 330 340 4346 MISCELLANEOUS 0 0 100 100 100 4350 PMTS TO OTHER AGENCIES 2,403 2,403 2,475 2,475 2,550 * OTHER SERVICES & CHARGES 38,605 36,921 45,493 45,493 58,230 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** CITY COUNCIL 99,851 98,865 119,380 119,380 131,616 1 13 LEGISLATIVE DEPARTMENT - PLANNING COMMISSION 01-11 Change 2001 Budget 2002 Budget Amount % Personal Services $0 $0 $0 0% Supplies 400 400 $0 0% Other Services/Charges 1,360 1,383 $23 1.69% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 1,760 I $ 1,783 I $23 I 1.31% Personal Services Supplies Other Services/Charges Capital Outlay 14 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 PLANNING COMMISSIONS 4220 OFFICE SUPPLIES 0 0 100 100 100 4221 OPERATING SUPPLIES 0 0 300 300 300 * SUPPLIES 0 0 400 400 400 4330 PROFESSIONAL SERVICES 0 0 0 0 0 4331 DUES & SUBSCRIPTIONS 147 147 950 950 970 4332 COMMUNICATION 0 0 50 50 50 4333 TRANSPORTATION 0 0 100 100 100 4334 ADVERTISING 0 0 0 0 0 4335 PRINTING & BINDING 0 0 0 0 0 4336 INSURANCE-NON PERSONNEL 12 12 10 10 13 4337 CONFERENCES AND SCHOOLS 0 0 0 0 0 4340 SERVICE CONTRACT-NON PROF 0 0 150 150 150 4346 MISCELLANEOUS 0 0 100 100 100 * OTHER SERVICES & CHARGES 159 159 1,360 1,360 1,383 ** PLANNING COMMISSIONS 159 159 1,760 1,760 1,783 15 LEGISLATIVE DEPARTMENT - OTHER COMMISSIONS 01-12 Change I 2001 Budget 2002 Budget Amount % Personal Services $0 $0 $0 0% Supplies 100 100 $0 0% Other Services/Charges 3,251 3,257 $6 0.18% Capital Outlay o o $0 0% Other Financing Uses o o $0 0% Total $3,351 I $3,3571 $6 I 0.18% Personal Services Supplies Other Services/Charges Capital Outlay I I 16 I 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND li101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 OTHER COMMISSIONS 4220 OFFICE SUPPLIES 1,428 0 100 100 100 4221 OPERATING SUPPLIES 5,496 3 0 0 0 * SUPPLIES 6,924 3 100 100 100 4330 PROFESSIONAL SERVICES 14,418 1,590 1,730 1,730 1,770 4331 DUES & SUBSCRIPTIONS 0 0 700 700 700 4332 COMMUNICATION 2,101 0 50 50 50 4334 ADVERTISING 2,898 0 500 500 500 4335 PRINTING & BINDING 346 0 0 0 0 4336 INSURANCE-NON PERSONNEL 305 35 71 71 37 4337 CONFERENCES AND SCHOOLS 19 0 200 200 200 1 4340 SERVICE CONTRACT-NON PROF 250 0 0 0 0 4341 RENTALS 607 90 0 0 0 * OTHER SERVICES & CHARGES 20,944 1,715 3,251 3,251 3,257 ** OTHER COMMISSIONS 27,868 1,718 3,351 3,351 3,357 1 17 CITY MANAGEMENT DEPARTMENT I The City Management Department is the operational area responsible for implementing policies as directed by the City Council. The City Council appoints the City Manager to serve as the Chief Administrative Officer for the City. The divisions established within the department are General Management,Human Resources,and Legal. The General Management Division, through the office of the City Manager, implements the policies put forth by the City Council. The General Management Division also prepares information, materials, and recommendations for the City Council on matters requiring policy decisions. Information for the general public is also provided through various media including a City newsletter and web site. The Human Resources Division establishes and maintains the personnel policies for the City.The Human Resources Division addresses all human resources matters including recruitment, employee benefits,personnel guidelines,labor negotiations,and OSHA conformance. The Legal Division provides legal council to the City Council, City Commissions, and City staff on municipal questions and also prosecutes criminal offenses. Two local firms provide legal services. The City Attorney attends City Council meetings, provides legal opinions, and aids in the development of ordinances and resolutions. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. Authorized Personnel: 2000 2001 2002 General Management 3 3 4 Personnel 2 2 2 Total 5 5 6 18 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ESUM4 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CITY MANAGEMENT GENERAL MANAGEMENT * PERSONAL SERVICES 228,054 235,735 230,487 230,487 246,837 * SUPPLIES 2,474 4,132 5,000 5,000 5,000 * OTHER SERVICES & CHARGES 55,302 37,748 51,065 51,065 53,119 ** GENERAL MANAGEMENT 285,830 277,615 286,552 286,552 304,956 r HUMAN RESOURCES * PERSONAL SERVICES 115,126 117,659 126,949 126,949 126,170 * SUPPLIES 974 23 1,050 1,050 1,450 * OTHER SERVICES & CHARGES 12,356 11,744 12,974 11,249 39,919 ** HUMAN RESOURCES 128,456 129,426 140,973 139,248 167,539 LEGAL * OTHER SERVICES & CHARGES 269,963 277,651 296,298 296,298 314,018 ** LEGAL 269,963 277,651 296,298 296,298 314,018 *** CITY MANAGEMENT 684,249 684,692 723,823 722,098 786,513 II 19 BUDGET 2002 I City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 City Management 20 General Management PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Conduct website assessment for the City of Fridley website. Pay particular attention to scope of materials as well as their presenta- tion.Evaluate alternative website software. ACTIVITIES la Complete thorough evaluation of City website with attention to scope and presentation of materials. Complete by 8-1-01 $0 None b. Conduct separate review of wesites in other cities. Complete by 8-1-01 $0 None c. Identify changes in scope of website material and discuss with relevant staff. Completed by 8-1-01 $0 None d. Evaluate":Dreamweaver"and other website design software. Completed by 10-1-01 $0 None e. Purchase alternative software Completed by 1-31-02 $700 Absorbed f. Implement new software and proposed changes in cooperation with other City Departments. Completed by 12-31-02 $0 None. OBJECTIVE#2 Conduct 2002 Council/Commission Survey. ACTIVITIES 2a. Work with departments to develop survey questions. Completed by 12-31-01 $0 None b. Survey submitted to Council/Commission members Completed by 2-15-02 $0 None c. Compile survey results and write report. Completed by 3-31-02 $0 None d. Meet with Council/Commissions to discuss results. Completed by 5-31-02 $0 None 20 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 City Management 20 General Management PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Expand complaint tracking system to all City departments. ACTIVITIES 3a. Expand to Public Works Department 9/1/01 $0 None b. Expand to City Manager's Office 11/1/01 $0 None c. Expand to Public Safety Departments 3/31/02 $0 None d. Expand to other Departments 12/31/02 $0 None OBJECTIVE#4 Produce monthly cable television shows on topics related to City issues. $0 None OBJECTIVE#5 Contribute 4-5 articles to each of 6 newsletter editions. $0 None OBJECTIVE#6 Conduct 10 business retention visits with the Mayor and Community Development Director. $0 None OBJECTIVE#7 Provide for continued training for Manage- ment Assistant in website development, newsletter design and cable television production. $2,000 Absorbed 21 CITY MANAGEMENT - GENERAL MANAGEMENT 02-20 Change 2001 Budget 2002 Budget Amount % Personal Services $230,487 $246,837 $16,350 7.09% Supplies 5,000 5,000 $0 0% Other Services/Charges 51,065 53,119 $2,054 4.02% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $286,552 I $304,956 I $18,404 1 6.42% Personal Services 1. This budget provides for the City Manager,the Secretary to the City Manager and the Management Assistant.The increase includes$8,536 for salaries.This amount includes 1 step increase. 2. There is also an $7,814 increase for health insurance.About half of this amount is attributable to a change in health insurance plans. Supplies Other Services/Charges 1. The increase in this category is attributable to a$1,000 increase in IS depreciation,an $800 increase in costs for printing the newsletter,and a$200 adjustment in Chamber dues. Capital Outlay 22 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 GENERAL MANAGEMENT 4101 FULL TIME EMPLOYEE - REG 155,172 163,172 194,159 194,159 202,695 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 4,174 758 0 0 0 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4112 EMPLOYEE LEAVE 31,375 29,480 0 0 0 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 2,847 2,925 2,821 2,821 2,875 4121 PERA CONTRIBUTION 4,455 4,541 4,595 4,595 5,149 4122 FICA CONTRIBUTIONS 10,107 13,140 10,144 10,144 10,577 4125 ICMA CONTRIBUTIONS 8,141 8,221 5,304 5,304 5,462 4131 HEALTH INSURANCE 7,646 8,891 8,918 8,918 15,554 4132 DENTAL INSURANCE 363 360 362 362 362 4133 LIFE INSURANCE 618 624 618 618 638 4134 CASH BENEFITS 2,420 2,808 2,808 2,808 2,808 4150 WORKERS COMPENSATION 736 815 758 758 717 * PERSONAL SERVICES 228,054 235,735 230,487 230,487 246,837 4212 FUELS & LUBES 0 0 0 0 0 4220 OFFICE SUPPLIES 1,728 3,263 2,300 2,300 2,300 4221 OPERATING SUPPLIES 743 850 2,500 2,500 2,500 4222 FOR REPAIR & MAINTENANCE 3 19 100 100 100 4225 SMALL TOOL & MINOR EQUIP 0 0 100 100 100 4229 WORK ORDER TRANSFER-PARTS 0 0 0 0 0 * SUPPLIES 2,474 4,132 5,000 5,000 5,000 4330 PROFESSIONAL SERVICES 2,036 242 500 500 500 4331 DUES & SUBSCRIPTIONS 2,316 1,731 1,930 1,930 2,175 4332 COMMUNICATION 17,644 10,881 19,614 19,614 19,930 II 4333 TRANSPORTATION 4,521 3,651 4,804 4,804 4,504 4334 ADVERTISING 967 1,541 420 420 550 4335 PRINTING & BINDING 12,451 12,852 15,623 15,623 16,495 4336 INSURANCE-NON PERSONNEL 2,142 1,905 2,266 2,266 2,019 4337 CONFERENCES AND SCHOOLS 1,688 1,292 3,000 3,000 3,000 4340 SERVICE CONTRACT-NON PROF 11,537 3,653 2,608 2,608 3,646 4341 RENTALS 0 0 100 100 100 4346 MISCELLANEOUS 0 0 200 200 200 * OTHER SERVICES & CHARGES 55,302 37,748 51,065 51,065 53,119 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** GENERAL MANAGEMENT 285,830 277,615 286,552 286,552 304,956 23 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 General Management 21 Personnel PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Develop a comprehensive reporting system to analyze health,wellness and safety initiatives. ACTIVITIES 1 Identify goals and priorities. Mar.02 $0 2 Compile data and historical information May.02 $0 3 Interpret information and prepare recomme Jul.02 $0 4 Report results to City Manager&Directors Sept.02 $0 5 Establish action items Oct.02 $0 OBJECTIVE#2 Develop and annual training calendar and and recording system for employees and supervisors 1 Meet with directors and supervisors on Mar.02 $0 development and training needs 2 Identify priorities and budget Jun.02 $0 3 Develop procedures and recording system Jul.02 $0 4 Implement new software,provide Jul.02 $0 training to department assistants 5 Develop promotional calendar Sept.02 $0 6 Evaluate and report results Nov.02 $0 OBJECTIVE#3 Conduct a compensation study with a revised process for job analysis 1 Work with consultant to analyze 24 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 General Management 21 Personnel PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT pay plan Jul.02 $0 2 Revise pay policies Jul.02 $0 3 Identify priorities and preliminary costs Sept. 02 $0 4 Distribute job analysis questionnaires Sept.02 $10,000 5 Compile and distribute results to management Nov.02 $10,000 6 Implement and communicate plan Jan.03 TBD 7 Evaluate results Mar.03 n/a 25 CITY MANAGEMENT - HUMAN RESOURCES 02-21 Change 2001 Budget 2002 Budget Amount Personal Services $ 126,949 $ 126,170 ($779) (0.61%) Supplies 1,050 1,450 $400 38.10% Other Services/Charges 12,974 39,919 $26,945 207.68% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 140,973 I $ 167,539 I $26,566 I 18.84% ' Personal Services 1. This budget provides for the Human Resources Director and the Secretary to the Human Resources Director.The level of expenditure is about the same as for 2001. The absence of an increase reflects the change in Human Resources Directors. The amount budgeted does include 1 step increase. It also reflects a change in health insurance plans. Supplies 1. The$400 increase is for employee recognition and training supplies. Other Services/Charges 1. The increase is largely attributable to a request for an employee compensation study that will cost an estimated$20,000.The increase also includes$4,358 for HTE software maintenance and $1,731 for applicant tracking software. Capital Outlay 26 ' 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 HUMAN RESOURCES 4101 FULL TIME EMPLOYEE - REG 82,286 82,614 104,619 104,619 105,136 4102 FULL TIME EMPLOYEE - OT 37 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 91 2,794 0 0 0 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4112 EMPLOYEE LEAVE 12,752 12,679 0 0 0 4120 MEDICARE CONTRIBUTION 1,365 1,416 1,477 1,477 1,555 4121 PERA CONTRIBUTION 4,867 4,803 5,419 5,419 5,845 4122 FICA CONTRIBUTIONS 5,836 5,422 6,316 6,316 6,649 4131 HEALTH INSURANCE 5,246 4,470 5,651 5,651 3,535 4132 DENTAL INSURANCE 106 165 181 181 180 4133 LIFE INSURANCE 39 84 84 84 96 4134 CASH BENEFITS 2,139 2,808 2,808 2,808 2,808 4150 WORKERS COMPENSATION 362 404 394 394 366 * PERSONAL SERVICES 115,126 117,659 126,949 126,949 126,170 4212 FUELS & LUBES 0 0 0 0 0 4220 OFFICE SUPPLIES 586 17 400 400 400 4221 OPERATING SUPPLIES 388 6 650 650 1,050 4222 FOR REPAIR & MAINTENANCE 0 0 0 0 0 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 4229 WORK ORDER TRANSFER-PARTS 0 0 0 0 0 * SUPPLIES 974 23 1,050 1,050 1,450 4330 PROFESSIONAL SERVICES 6,514 4,638 6,250 6,250 26,750 4331 DUES & SUBSCRIPTIONS 697 1,151 280 280 1,330 4332 COMMUNICATION 573 581 631 631 569 4333 TRANSPORTATION 581 579 450 450 450 4334 ADVERTISING 0 738 200 200 700 4335 PRINTING & BINDING 1,236 1,752 871 871 782 4336 INSURANCE-NON PERSONNEL 1,232 927 1,301 1,301 983 4337 CONFERENCES AND SCHOOLS 336 304 2,000 0 1,000 4340 SERVICE CONTRACT-NON PROF 1,187 1,074 991 1,266 7,355 4341 RENTALS 0 0 0 0 0 4346 MISCELLANEOUS 0 0 0 0 0 * OTHER SERVICES & CHARGES 12,356 11,744 12,974 11,249 39,919 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** HUMAN RESOURCES 128,456 129,426 140,973 139,248 167,539 27 CITY MANAGEMENT - LEGAL 02-22 Change 2001 Budget 2002 Budget Amount Personal Services $0 $0 $0 0% Supplies 0 0 $0 0% Other Services/Charges 296,298 314,018 $17,720 5.98% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $296,298 I $314,018 I $17,720 I 5.98% Personal Services Supplies Other Services/Charges 1. Our 2 attorney contracts expire at the end of this year.The amount budgeted includes an$11,000 increase in the Prosecuting Attorney's contract and a$7,000 increase in the City Attorney's contract. The new contract amounts are as follows: Carl Newquist $230,000 Firtz Knaak 72,000 Other 10,000 Insurance Allocation 2,000 Capital Outlay 28 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 LEGAL II4221 OPERATING SUPPLIES 0 0 0 0 0 * SUPPLIES 0 0 0 0 0 4330 PROFESSIONAL SERVICES 268,059 275,605 294,280 294,280 312,000 4336 INSURANCE-NON PERSONNEL 1,904 2,046 2,018 2,018 2,018 4346 MISCELLANEOUS 0 0 0 0 0 * OTHER SERVICES & CHARGES 269,963 277,651 296,298 296,298 314,018 ** LEGAL 269,963 277,651 296,298 296,298 314,018 I 1 29 FINANCE DEPARTMENT The Finance Department provides financial and computer services to the City. The divisions established within the department are Elections Accounting, MIS, and City Clerk/Records Management. The Election Division conducts all elections and tries to minimize any delay experienced by ' voters. The election staff serves as an impartial authority for encouraging voter registration, for assisting in the accurate counting of ballots,and the certification of signatures on petitions. The Accounting Division is responsible for the supervision, administration, and planning of the City's financial activities. These activities include financial reporting, utility billing and collections, revenue collections, investments, debt management, risk management, grant management, budget preparation, and oversight of the Municipal offsale liquor operations. The Finance Director/Treasurer and other staff members provide financial information to the City Council, the City Manger and all departments. This division also provides financial services to the Fridley Housing and Redevelopment Authority including maintenance of tax increment data records. The Assessing Division implements the State of Minnesota property tax status as they apply to the City of Fridley. The Assessing Staff classifies all taxable property and determines the appraised value of all real property within the city. 1 The Management Information Division provides computer support to all departments. This support includes hardware and software for two mini computer systems and multiple networks. Any applicable training is provided either by staff or outside sources. The City Clerk/Records Management Division executes the City of Fridley's records management program. This division is responsible for efficient and economical management methods for the creation, utilization, maintenance, retrieval, retention, and final disposition or archiving of all City records. Authorized Personnel: 2000 2001 2002 Accounting 11 11 11 Assessing 2 2 2 MIS 2 2 2 City Clerk/Records 2 3 3 Total 17 18 18 The City Clerk/Records Division was allowed to convert a part time employee to full time beginning in 2001 to work in the area of imaging. 30 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ESUM4 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 FINANCE ELECTIONS * PERSONAL SERVICES 10,390 29,506 0 1,139 500 * SUPPLIES 149 778 600 600 1,400 * OTHER SERVICES & CHARGES 797 1,329 425 425 29,362 ** ELECTIONS 11,336 31,613 1,025 2,164 31,262 ACCOUNTING * PERSONAL SERVICES 462,638 481,297 504,065 504,065 565,181 * SUPPLIES 6,772 6,554 13,860 14,360 14,060 * OTHER SERVICES & CHARGES 80,085 67,043 84,790 83,350 84,070 ** ACCOUNTING 549,495 554,894 602,715 601,775 663,311 ASSESSING * PERSONAL SERVICES 126,781 136,068 139,627 139,627 149,803 * SUPPLIES 222 604 585 585 605 * OTHER SERVICES & CHARGES 8,543 8,368 9,474 9,474 9,249 II ** ASSESSING 135,546 145,040 149,686 149,686 159,657 MIS * PERSONAL SERVICES 101,690 116,955 146,350 146,350 136,003 * SUPPLIES 6,303 11,217 9,110 13,357 13,155 * OTHER SERVICES & CHARGES 27,879 39,262 116,985 116,985 119,997 ** MIS 135,872 167,434 272,445 276,692 269,155 CITY CLERK / RECORDS * PERSONAL SERVICES 101,947 112,665 123,817 123,817 146,193 * SUPPLIES 2,499 2,725 3,020 3,199 3,220 II 21,804 21,804 22,528 * OTHER SERVICES & CHARGES 5,599 10,169 :_ ** CITY CLERK / RECORDS 110,045 125,559 148,641 148,820 171,941 *** FINANCE 942,294 1,024,540 1,174,512 1,179,137 1,295,326 31 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 Finance 30-Elections PERFORMANCE COSTS/ BUDGET I OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Administer state primary and general election with direction from Anoka County. ACTIVITIES 1a. Attend Anoka County elections meetings Ongoing Absorbed as required to retain certification. lb. Resolve problems associated with 7/31/02 Absorbed meeting room reservations(for testing, training and public accuracy test). 1c. Train new and existing staff on how to 8/31/02 Absorbed answer election questions. 1d. Recruit and assign election judges 11/1/02 Absorbed throughout precinct as needed. le. Make contact with a person from each 6/30/02 Absorbed polling location for use in 2002 election. 1f. Work with local school districts to 11/1/02 Absorbed recruit high school students to work during election. OBJECTIVE#2 Monitor legislation to ensure city is meeting state guidelines for elections. ACTIVITIES 2a. Work with the League of Minnesota 9/30/02 Absorbed Cities to help plan election policy for cities. 2b. Monitor proposed legislation 5/31/02 Absorbed pertaining to elections during legislative session. 2c. Forward legislative concerns to League 5/31/02 Absorbed of Minnesota during legislative session pertaining to legislation affecting the City of Fridley. 32 FINANCE - ELECTIONS 03-30 Change 2001 Budget 2002 Budget Amount Personal Services $0 $500 $500 100% Supplies 600 1,400 $800 133.33% Other Services/Charges 425 29,362 $28„937 6808.71% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 1,025 I $31,262 I $30.237 I 2949.95% Personal Services 1. The amount budgeted for 2002 is the same as the amount budgeted for 2000. This budget increases dramatically in election years. Supplies Other Services/Charges Capital Outlay I 33 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 ELECTIONS 4101 FULL TIME EMPLOYEE - REG 0 0 0 0 0 4102 FULL TIME EMPLOYEE - OT 0 1,139 0 1,139 500 4104 TEMPORARY EMPLOYEE - REG 9,959 27,569 0 0 0 4105 TEMPORARY EMPLOYEE - OT 0 472 0 0 0 4120 MEDICARE CONTRIBUTION 28 17 0 0 0 4121 PERA CONTRIBUTION 92 64 0 0 0 4122 FICA CONTRIBUTIONS 121 75 0 0 0 4131 HEALTH INSURANCE 0 130 0 0 0 4132 DENTAL INSURANCE 0 2 0 0 0 4133 LIFE INSURANCE 4 3 0 0 0 4134 CASH BENEFITS 178 30 0 0 0 4150 WORKERS COMPENSATION 8 5 0 0 0 * PERSONAL SERVICES 10,390 29,506 0 1,139 500 4220 OFFICE SUPPLIES 8 160 300 300 300 4221 OPERATING SUPPLIES 141 618 300 300 1,100 * SUPPLIES 149 778 600 600 1,400 4330 PROFESSIONAL SERVICES 0 0 0 0 0 4332 COMMUNICATION 49 27 100 100 300 4333 TRANSPORTATION 17 142 120 120 140 4334 ADVERTISING 184 858 0 0 600 II 4335 PRINTING & BINDING 159 21 0 0 200 4336 INSURANCE-NON PERSONNEL 195 209 205 205 222 4337 CONFERENCES AND SCHOOLS 75 51 0 0 0 4340 SERVICE CONTRACT-NON PROF 118 0 0 0 27,700 4346 MISCELLANEOUS 0 21 0 0 200 * OTHER SERVICES & CHARGES 797 1,329 425 425 29,362 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** ELECTIONS 11,336 31,613 1,025 2,164 31,262 II 34 BUDGET 2002 This page intentionally left blank 35 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 31 Accounting PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Obtain the Certificate of Achievement for Excellence in Financial Reporting for the 2001 Financial Statement. ACTIVITIES 1a Complete the 2001 Financial Statement June 30,2002 $40,000 Absorbed in accordance with the GAAP and all standards set by the Government Finance Officers Association. 1 b Submit Financial Statement to June 30,2002 $415 Absorbed Government Finance Officers Association for award. OBJECTIVE#2 Prepare for the implementation of GASB 34 which is applicable for 2003. ACTIVITIES 2a Convert our current fixed asset records August 31,2002 $5,000 Absorbed to HTE's fixed asset module. 2b Inventory and value all infrastructure of November 30,2002 $180,000 Absorbed the City in order to determine depreciation expense to be charged. 2c Create the new financial statements December 31,2002 $20,000 Absorbed required showing flow of financial resources. 2d Get the necessary people trained in what September 30,2002 $1,000 Absorbed the changes are,and what will be needed to be done in order to implement. 36 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 31 Accounting PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Increase efficiency and enhance our current main administrative software. ACTIVITIES 3a Upgrade to HTE's browser based March 30,2002 $35,000 Absorbed JavaLine software. 3b Install HTE's Q-Rep report writing February 28,2002 $12,000 Absorbed software. 3c Convert from HTE's Land Management February 28,2002 $500 Absorbed software to HTE's Land Parcel Management software. OBJECTIVE#4 Increase customer service. ACTIVITIES 4a Make special assessment information June 30,2002 $500 Absorbed available on the internet. 4b Provide access to customer information June 30,2002 $500 Absorbed at the kiosk in the lobby(Utility Billing). 37 FINANCE - ACCOUNTING 03-31 Change 2001 Budget 2002 Budget Amount Personal Services $504,065 $565,181 $61,116 12.12% Supplies 13,860 14,060 $200 1.44% Other Services/Charges 84,790 84,070 ($720) (0.85%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $602,715 I $663,311 I $60,596 I 10.05% Personal Services 1. Salaries have increased by$10,162 (2.4%).This number includes a market rate adjustment for the Assistant Finance Director at a cost of$6,000.The personal services increase also reflects moving a contractual employee to temporary status.The cost that is being shifted is$25,602. Health insurance increases and plan shifts have contributed another$18,777 to the personal services increase. Supplies Other Services/Charges Capital Outlay 38 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 ACCOUNTING 4101 FULL TIME EMPLOYEE - REG 324,482 333,956 414,947 414,947 425,109 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 1,644 0 0 0 25,602 4112 EMPLOYEE LEAVE 55,643 63,017 0 0 0 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 5,419 5,592 5,897 5,897 6,383 4121 PERA CONTRIBUTION 19,714 20,322 21,495 21,495 25,060 4122 FICA CONTRIBUTIONS 22,867 19,873 24,641 24,641 26,923 4131 HEALTH INSURANCE 22,230 24,669 23,668 23,668 42,422 4132 DENTAL INSURANCE 462 705 362 362 541 4133 LIFE INSURANCE 336 395 378 378 434 4134 CASH BENEFITS 8,448 11,232 11,232 11,232 11,232 4150 WORKERS COMPENSATION 1,393 1,536 1,445 1,445 1,475 * PERSONAL SERVICES 462,638 481,297 504,065 504,065 565,181 4212 FUELS & LUBES 99 116 150 150 150 4220 OFFICE SUPPLIES 3,716 5,064 3,700 4,200 4,400 4221 OPERATING SUPPLIES 2,954 1,075 9,410 9,410 8,910 4222 FOR REPAIR & MAINTENANCE 0 0 100 100 100 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 4229 WORK ORDER TRANSFER-PARTS 3 299 500 500 500 * SUPPLIES 6,772 6,554 13,860 14,360 14,060 4330 PROFESSIONAL SERVICES 29,501 24,464 24,100 25,000 26,455 4331 DUES & SUBSCRIPTIONS 2,658 2,911 2,300 2,300 2,305 4332 COMMUNICATION 7,448 5,558 8,500 8,500 7,600 4333 TRANSPORTATION 148 187 680 680 680 4334 ADVERTISING 4,500 3,024 1,850 2,500 2,680 4335 PRINTING & BINDING 5,037 4,522 3,800 3,800 3,500 4336 INSURANCE-NON PERSONNEL 4,133 4,362 4,500 4,500 4,600 4337 CONFERENCES AND SCHOOLS 1,806 1,912 9,650 9,650 9,600 4340 SERVICE CONTRACT-NON PROF 23,667 18,815 27,990 25,000 25,150 4341 RENTALS 1,214 1,288 1,220 1,220 1,300 4344 CASH SHORT 27- 0 0 0 0 4346 MISCELLANEOUS 0 0 200 200 200 * OTHER SERVICES & CHARGES 80,085 67,043 84,790 83,350 84,070 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** ACCOUNTING 549,495 554,894 602,715 601,775 663,311 39 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 32 Assessing PERFORMANCE COSTS! BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Complete the 2002,pay 2003,assessment by Feb. 1,2002 ACTIVITIES la Finish previous year's new construction. Jan. 1-15,2002 Absorbed lb. Input new construction data to TAXSYS Jan. 1-15,2002 Absorbed 1c. Review input and analyze values. Jan. 1-15,2002 Absorbed 1d. Review value changes,submit to county Feb.15,2002 Absorbed to apply the values for payable 2002 OBJECTIVE#2 Analyze 2001 sales to determine changes for the payable 2003 assessment. ACTIVITIES: 2a. Stratify sales by areas and features. Apr. 15-May 15,2002 Absorbed 2b. Review areas by neighborhood to Apr. 15-May 15,2002 Absorbed determine value range as land area. 2c. Establish criteria and advertise for Mar. 1 -Apr. 15,2002 Absorbed part-time help for summer quartile and then hire someone. OBJECTIVE#3 Proceed with annual quartile review, on the central part of city, north of Mississippi. ACTIVITIES: 3a. Door to door inspection of properties in Apr 15-Dec 31,2002 Absorbed quarterly inspection area and process call backs on door hangars. 3b. Input&review computerized appraisal Apr 15-Dec 31,2002 Absorbed data. - - 40 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 32 Assessing PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 3c. Quartile review of C&I property and all Apr 15-Dec 31,2002 Absorbed apartments. 3d. Inspect all new construction. Nov. 1 -Dec.31,2002 Absorbed 3e. Conduct sales studies to determine Nov. 1 -Dec.31,2002 Absorbed level of assessment for 2002 payable. 3f. Maintain contact on all tax court petitions Apr.thru end of Year Absorbed and follow them through to completion. OBJECTIVE#4 Take advantage of electronic advances to improve working efficiency. ACYIVITIES 4a. Digitize property records for permanent Ongoing over the year storage.Place paper records in storage. As time permits 4b. Gain access to the GIS System so we Sometime in year. can get information in the system. 4c. Take digital pictures and put them into Ongoing during Absorbed the electronic storage system. quartile. 41 FINANCE - ASSESSING 03-32 Change 2001 Budget 2002 Budget Amount ok Personal Services $ 139,627 $ 149,803 $10,176 7.29% Supplies 585 605 $20 3.42% Other Services/Charges 9,474 9,249 ($225) (2.37%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 _ $0 0% Total $ 149,686 I $ 159,657 I $9,971 I 6.66% Personal Services 1. The amount budgeted includes an additional$8,227 for salaries(7.6%). This reflects market rate adjustments for our 2 assessors.Another$1,113 is associated with health insurance increases. Supplies Other Services/Charges Capital Outlay 42 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 ASSESSING 4101 FULL TIME EMPLOYEE - REG 86,989 92,628 108,415 108,415 116,642 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 5,528 7,009 9,025 9,025 9,402 4112 EMPLOYEE LEAVE 15,826 13,661 0 0 0 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 1,541 1,662 1,702 1,702 1,838 4121 PERA CONTRIBUTION 5,517 5,506 6,083 6,083 6,485 4122 FICA CONTRIBUTIONS 6,588 8,432 7,278 7,278 7,859 4131 HEALTH INSURANCE 2,789 3,256 3,268 3,268 3,535 4132 DENTAL INSURANCE 182 180 181 181 181 4133 LIFE INSURANCE 84 88 84 84 96 4134 CASH BENEFITS 1,053 2,808 2,808 2,808 2,808 4150 WORKERS COMPENSATION 684 838 783 783 957 * PERSONAL SERVICES 126,781 136,068 139,627 139,627 149,803 4220 OFFICE SUPPLIES 212 286 210 210 230 4221 OPERATING SUPPLIES 10 318 375 375 375 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 * SUPPLIES 222 604 585 585 605 4330 PROFESSIONAL SERVICES 260 830 1,090 1,090 1,100 4331 DUES & SUBSCRIPTIONS 1,142 843 1,130 1,130 1,165 4332 COMMUNICATION 1,638 686 968 968 786 4333 TRANSPORTATION 1,037 1,292 1,085 1,085 1,175 4334 ADVERTISING 563 592 600 600 600 4335 PRINTING & BINDING 9 111 12 12 27 4336 INSURANCE-NON PERSONNEL 886 982 939 939 1,041 4337 CONFERENCES AND SCHOOLS 1,203 869 1,280 1,280 1,305 4340 SERVICE CONTRACT-NON PROF 1,805 2,163 2,370 2,370 2,050 4346 MISCELLANEOUS 0 0 0 0 0 * OTHER SERVICES & CHARGES 8,543 8,368 9,474 9,474 9,249 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** ASSESSING 135,546 145,040 149,686 149,686 159,657 43 BUDGET 2002 This page intentionally left blank 44 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 33 MIS PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1_ Extension and optimization of local area networks and wide are network ACTIVITIES 1a Installation of new file server at Public 1Q PW Works Garage. lb Installation of new database server for 2Q $15,000 $3,750 Imaging,FITS and other network databases. 1c Installation of server for external DNS 10 Absorbed services. 1d Installation of T1 line to State of MN MNet 1Q Absorbed OBJECTIVE#2 Construction of City Extranet services ACTIVITIES 2a Installation of Terminal Services server 1Q $15,000 $3,750 for use by external and remote users 2b Configuration of Virtual Private 2Q Absorbed Networking services for Internet-based remote client connectivity OBJECTIVE#3 Further extension of City Home Page services for citizens ACTIVITIES 3a Special Assessments on Home Page 3Q Accounting 3b Online registration for Recreation 2Q Recreation programs 3c Imaging link to Home Page 4Q Absorbed 3d Link HTE to Home Page 4Q Accounting 45 FINANCE • MIS 03-33 Change 2001 Budget 2002 Budget Amount % Personal Services $ 146,350 $ 136,003 ($10,347) (7.07%) Supplies 9,110 13,155 $4,045 44.40% Other Services/Charges 116,985 119,997 $3,012 2.57% Capital Outlay o o $0 0% Other Financing Uses o 0 $0 0% Total $272,445 1 $269,155 I ($3,290)1 (1.21%) Personal Services 1. The reduction in cost reflects the elimination of the part-time PC Technician position that was budgeted for 2001.The savings is$16,500. Supplies 1. Includes an additional $4,000 for renewal of software("Back Office Client Access")licenses. Other Services/Charges 1. Includes an additional $2,000 for conferences and schools for our two IS employees.The training is described as"Cisco and Back Office training." Capital Outlay 46 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 MIS 4101 FULL TIME EMPLOYEE - REG 57,956 81,997 102,686 102,686 104,959 4104 TEMPORARY EMPLOYEE - REG 19,270 0 16,539 16,539 0 4112 EMPLOYEE LEAVE 7,629 11,927 0 0 0 4120 MEDICARE CONTRIBUTION 1,216 1,287 1,659 1,659 1,443 4121 PERA CONTRIBUTION 3,859 4,865 6,176 6,176 5,836 4122 FICA CONTRIBUTIONS 5,201 4,799 7,094 7,094 6,170 4131 HEALTH INSURANCE 5,242 11,444 11,482 11,482 16,969 4132 DENTAL INSURANCE 15 180 181 181 180 4133 LIFE INSURANCE 42 74 84 84 96 4134 CASH BENEFITS 936 0 0 0 0 4150 WORKERS COMPENSATION 324 382 449 449 350 * PERSONAL SERVICES 101,690 116,955 146,350 146,350 136,003 4220 OFFICE SUPPLIES 12 2,326 205 1,139 250 4221 OPERATING SUPPLIES 6,272 8,844 8,750 12,063 12,750 4225 SMALL TOOL & MINOR EQUIP 19 47 155 155 155 * SUPPLIES 6,303 11,217 9,110 13,357 13,155 4330 PROFESSIONAL SERVICES 99 65 30,195 30,195 30,200 4331 DUES & SUBSCRIPTIONS 527 455 860 860 750 4332 COMMUNICATION 4,198 2,995 7,700 7,700 8,368 4333 TRANSPORTATION 154 321 160 160 160 4334 ADVERTISING 838 0 80 80 80 4335 PRINTING & BINDING 0 0 170 170 100 4336 INSURANCE-NON PERSONNEL 1,368 1,641 1,420 1,420 1,739 4337 CONFERENCES AND SCHOOLS 2,959 8,006 6,600 6,600 8,600 4340 SERVICE CONTRACT-NON PROF 17,736 25,779 69,800 69,800 70,000 * OTHER SERVICES & CHARGES 27,879 39,262 116,985 116,985 119,997 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** MIS 135,872 167,434 272,445 276,692 269,155 47 BUDGET 2002 This page intentionally left blank 48 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 Finance 34-City Clerk/Records PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Continue implementation of the Imaging Project to provide staff and public quicker access to archival data and information. ACTIVITIES 1a. Provide on-going administration and on-going absorbed staff training on web browser using intranet for retrieval. 1 b. Work with MIS to provide public terminal 6/30/02 absorbed and access to document imaging system for retrieval of information. 1c. Prepare and provide user documentation 1/31/02 absorbed for DocuWare web browser. 1d. Continue to oversee scanning and Ongoing absorbed indexing of Community Development Commercial and Industrial plans. (C.D. Budget) 1e. Begin scanning and indexing 4/2/02 absorbed Community Development address files. and land use files from A-M 1f. Dowload and index current financial Ongoing absorbed and payroll reports as required by retention guidelines OBJECTIVE#2 Initiate and implement work flow software for license system to expedite work process to allow multiples users to view and approve files simultaneously. 2a. Develop procedure on application 1/31/02 Absorbed process using workflow software for approval process. 2b. Obtain and install workflow software 2/1/02 $7,500 for license system. 49 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 Finance 34-City Clerk/Records PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 2c. Train staff on procedures and use of 2/15/02 Absorbed workflow. 2d. Provide automated renewal process for 5/1/02 Absorbed 2002-2003 license period. 2e. Note incidents throughout the year as Ongoing Absorbed needed(i.e.,liquor/tobacco compliance) OBJECTIVE#3 Improve internal efficiency by reducing inactive and obsolete paper. 3a. Administer annual in-house clean-up 2/28/02 Absorbed days to all departments. 3b. Continue to provide training for record Ongoing Absorbed management and retention procedures to new and existing staff. 3c. Purge inventory in vault,tunnel and 1/31/02 Absorbed offsite storage,as provided by retention schedule. 3d. Provide shredding of private/non-public Ongoing Absorbed and confidential documentation. 3e. Provide award to department and 2/28/02 Absorbed individual that show most participation and initiative. OBJECTIVE#4 Administer Records Management Program to provide efficient access to records. ACTIVITIES 4a. Purge records throughout the year that Ongoing Absorbed become obsolete. 4b. Index,sort and store all records that are Ongoing Absorbed transferred from clean-up days and records transferred from departments throughout the year. 50 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 Finance 34-City Clerk/Records PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 4c. Provide customer service for information Ongoing Absorbed requests and research for the public and staff. 4d. Prepare Document Disposition Report 12/31/02 Absorbed as required by state law for the destruction of documentation. OBJECTIVE#5 Research,prepare and implement procedures and policies on Data Privacy. ACTIVITIES 5a. Prepare training materials for employee 6/30/01 Absorbed orientation on data privacy. 5b. Provide department specific training to 12/31/01 Absorbed all current employees on data privacy. 5c. Provide customer service on all data Ongoing Absorbed privacy requests. OBJECTIVE#6 Research,prepare and implement procedures and policies for disaster recovery of Records Management Program. ACTIVITIES 6a. Identify vital records needed if disaster 7/31/01 Absorbed occurs. 6b. Create back-up procedures and 7/31/01 Absorbed document steps on disaster recovery for the different types of records. 6c. Identify disaster recovery team that would 7/31/01 Absorbed be responsible in the event of a disaster. 51 FINANCE - CITY CLERK/RECORDS 03-34 Change 2001 Budget 2002 Budget Amount Personal Services $ 123,817 $ 146,193 $22,376 18.07% Supplies 3,020 3,220 $200 6.62% Other Services/Charges 21,804 22,528 $724 3.32% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total I $ 148,641 I $ 171,941 I $23,300 I 15.68% Personal Services 1. The increase for salaries is$16,074.This includes$6,000 for market adjustments.The increase in personal service costs also includes$6,938 in health insurance costs. Supplies Other Services/Charges 1. The increase here is largely attributable to increased costs for conferences and schools($400) and to increased IS depreciation costs($455). The additional training money enables the City Clerk to maintain her State certification. Capital Outlay 52 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CITY CLERK / RECORDS 4101 FULL TIME EMPLOYEE - REG 61,048 61,388 99,548 99,548 115,620 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 12,820 18,172 0 0 0 4112 EMPLOYEE LEAVE 8,647 9,991 0 0 0 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 1,183 1,273 1,424 1,424 1,636 4121 PERA CONTRIBUTION 4,198 4,545 5,157 5,157 6,428 4122 FICA CONTRIBUTIONS 5,058 6,073 6,089 6,089 6,996 4131 HEALTH INSURANCE 4,940 7,530 5,651 5,651 12,019 4132 DENTAL INSURANCE 75 270 181 181 180 4133 LIFE INSURANCE 102 108 121 121 144 4134 CASH BENEFITS 3,565 2,932 5,265 5,265 2,773 4150 WORKERS COMPENSATION 311 383 381 381 397 * PERSONAL SERVICES 101,947 112,665 123,817 123,817 146,193 4220 OFFICE SUPPLIES 1,610 1,014 1,070 1,070 1,070 4221 OPERATING SUPPLIES 889 1,711 1,950 2,129 2,150 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 * SUPPLIES 2,499 2,725 3,020 3,199 3,220 4330 PROFESSIONAL SERVICES 392 1,655 1,000 1,000 1,015 4331 DUES & SUBSCRIPTIONS 193 233 450 450 335 4332 COMMUNICATION 366 497 474 474 433 4333 TRANSPORTATION 196 121 135 135 135 4334 ADVERTISING 0 1,874 500 500 500 4335 PRINTING & BINDING 402 107 775 775 775 4336 INSURANCE-NON PERSONNEL 921 943 975 975 1,000 4337 CONFERENCES AND SCHOOLS 881 876 1,150 1,150 1,535 4340 SERVICE CONTRACT-NON PROF 2,248 3,863 16,345 16,345 16,800 * OTHER SERVICES & CHARGES 5,599 10,169 21,804 21,804 22,528 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** CITY CLERK / RECORDS 110,045 125,559 148,641 148,820 171,941 53 POLICE DEPARTMENT The Police Department is responsible for preserving the public peace and order, protecting life and property, providing service to the community, and enforcing the laws of the United States, Minnesota, and the City of Fridley. The divisions established within the department are Police and Civil Defense. The Police Division consists of thirty-nine sworn police officers, eleven full time civilian employees and ten part time employees. The Police Division is responsible for criminal investigation, traffic enforcement, accident investigation, business patrol, neighborhood crime prevention, school programs,response to medical emergencies,proactive operations to apprehend criminals,community service activities, animal control and youth outreach work. The Civil defense Division is responsible for the planning and implementing of safety procedures in case of local, regional or national emergency or disaster. Planning includes training of personnel for Civil Defense functions, maintaining an outdoor warning system, and providing an emergency operations center. Authorized Personnel: 2000 2001 2002 Police 50 50 46 Total 50 50 46 54 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ESUM4 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 POLICE POLICE * PERSONAL SERVICES 3,015,837 3,102,228 3,023,789 3,023,789 3,387,769 * SUPPLIES 139,629 151,598 127,232 127,707 143,832 * OTHER SERVICES & CHARGES 190,290 182,637 238,224 244,643 210,720 * CAPITAL OUTLAY 89,835 103,594 103,500 103,500 102,500 * OTHER FINANCING USES 0 235 0 0 2,310 ** POLICE 3,435,591 3,540,292 3,492,745 3,499,639 3,847,131 CIVIL DEFENSE * SUPPLIES 0 200 0 0 0 * OTHER SERVICES & CHARGES 14,445 11,182 15,629 15,629 15,629 ** CIVIL DEFENSE 14,445 11,382 15,629 15,629 15,629 CLEARING * PERSONAL SERVICES 257- 4,690 0 0 0 ** CLEARING 257- 4,690 0 0 0 *** POLICE 3,449,779 3,556,364 3,508,374 3,515,268 3,862,760 55 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 04 Police 40 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Reduce the number of accidents in the City of Fridley by 10%. ACTIVITIES 1a. Research the possibility of using Research completed Grant "photocop"at intersections identified by 10/1 as accident prone. Must be semaphore controlled. 1 b. Use GIS mapping to identify 1 Grant intersections where most accidents occur. 1c.Train one officer as Radar Instructor. Training 1 officer $500 Absorbed 1 d.Perform traffic enforcement by police Complete?Hours Absorbed officers using accident rates and GIS of directed enforcement per week OBJECTIVE#2 Increase the effectiveness of the NRO program. ACTIVITIES 2a. Research trends in COP Completed by 6/1 2b.Train NRO's in community oriented/ NRO's trained by 10/1 17 officers Absorbed problem solving policing. 2c.Survey Block Captains about Completed by 9/1 Absorbed effectiveness of NRO and expansion of program. OBJECTIVE#3 Incorporate emergency management into a patrol function. 3a. Review and rewrite Emergency Completed by 7/1 1 Operations plan and present to Div. Of Emergency management at State of Minnesota. - 56 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 04 Police 40 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 3b.Review and rewrite Emergency Completed by 10/1 Operations Manual 3c.Conduct training on Incident Completed by 10/1 All Staff Absorbed Command System. DEM Grant 3d.Conduct tabletop exercise on Completed by 10/1 All Staff Absorbed Incident Command 3e.Conduct one actual disaster drill Completed by 12/1 Police,Fire Public Works, City mgr.council OBJECTIVE#4 Reduce employee exposure to repetitive stress injuries when using work stations and vehicle mounted laptop computers. ACTIVITIES 4a.Evaluate each workstation in the Completed by 3/1/02 Absorbed department for adjustable keyboard mounts. 4b. Upgrade keyboard mounts to Completed by 5/1/02 $1000 equip. adjustable mounts in necessary work- stations. 4c. Research and evaluate alternatives Completed by 5/1/02 Absorbed to keyboard entry of data on routine forms and reports to include Voice Recognition Software(VRS). 4d.Obtain VRS software and required Completed by 7/1/02 $8,000 COPS Grant peripherals for squad car mounted laptop computers and workstations. 4e. Provide training to department Completed by 10/1/02 Absorbed personnel in the use of VRS. 57 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 04 Police 40 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#5 Improve capacity of police auxilliary units to respond to disasters and special events. ACTIVITIES 5a.Evaluate current status of Police Completed by 4/1/02 Absorbed Resrve Unit and make recommendations concerning staffing level,duties and responsibilities,supervision, organization,equipment and training. 5b. Increase Police Reserve Unit Completed by 6/1/02 Absorbed membership to ten officers through recruitment. 5c.Provide necessary uniforms and Completed by 7/1/02 $2,000 equipment to new officers. 5d.Provide necessary training,including Absorbed completion of reserve officer academy to prepare reserve officers for duty. 5e. Increase Police Explorer Post Absorbed membership to 12 members through recruitment. 5f. Provide necessary uniforms and Absorbed equipment to Explorers to allow them to carry out their duties. 5g.Provide training in disaster response, Absorbed traffic and crowd control, and first aid to Police Explorers. OBJECTIVE#6 Increase the effectiveness of the CSO training program. ACTIVITIES 6a. Research trends in CSO training Complete by 6/01 programs in other departments 58 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Department 'Division Fund 40 police 101 General Fund 04 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 6b.Train all CSO's in community Complete by 9/01 All CSO's oriented policing and the duties to serve our community. 6c. Research and expand training Complete by 6/01 resources for CSO's. OBJECTIVE#7 Increase the effectiveness of CSO's in serving subpoenas. ACTIVITIES 7a.Research the procedure in servicing Complete by 7/01 the subpoenas by State Statutes. 7b.Train all CSO's in servicing Complete by 10/01 All CSO's subpoenas. OBJECTIVE#8 Improve the department's ability to research and analyze crime trends,providing the NRO's and PRT members with information and data in a timely manner. ACTIVITIES Absorbed 8a. Research the different crime mapping Completed by 1/1/02 and Geographic Information Systems (GIS)available. 1/15/02 Grants and 8b. Purchase software and hardware Completed by 1 Forfeiture needed. Absorbed 8c.Work with vendor to Geocode Completed by 2/29/02 information and specialized interface. Completed b Sd.Training of 4 department employees Com P by 3/15/02 Absorbed by vendor of software. 8e.Train 17 NRO's and 2 PRT on use of Completed by 3/23/02 Absorbed system. 8f. Full implementation of Crime Completed by 3/31/02 Mapping system. 59 POLICE DEPARTMENT 04-40 Change 2001 Budget 2002 Budget Amount %. Personal Services $3,023,789 $3,387,769 $363,980 12.04% Supplies 127,232 143,832 $16,600 13.05% Other Services/Charges 238,224 210,720 ($27,504) (11.55%) Capital Outlay 103,500 102,500 ($1,000) (0.97%) Other Financing Uses 0 2,310 $2,310 100% Total $3,492,745 1 $3,847,131 I $354,386 1 10.15% Personal Services 1. The increase includes$381,199 (17.4%)for salaries.There are several reasons for this large jump in costs. First,we have moved 2 police officers from the Grant Management Fund back to the Police Department budget.The reason for this is that they are no longer grant funded.The cost of this move to the General Fund is$115,000.We also have 15 step increases among our police next year.The cost of these increases is$59,000. There has also been some shifting of part-time salaries. 2. The net impact of these shifts is about$92,000 to the full-time salary line item and a reduction of a similar amount to the temporary line item.There is also a significant impact from cost of living increases for Police personnel.This impact amounts to$110,636 over the 2001 budget. 3. Finally,there is the impact of health insurance plan changes and increases. This amounts to$80,531, or an increase of 60.8%. Supplies 1. Overall costs have increased by$16,600. Increased fuel cost accounts for$7,523 of this amount. 2. The cost for repairs to Police vehicles is expected to increase by$5,690 over the amount budgeted for 2001. There is also a$2,637 increase in the amount budgeted for clothing.This reflects the presence of new officers. Other Services/Charges 1. The overall amount budgeted for other services/charges is projected to be down by$27,504. A part of the decrease is attributable to the absence of an assessment center process in 2002 for Police promotions.The savings in the professional services category is$12,626. 2. There is a reduction in communication costs. The reason for this reduction is the State's assumption of the cost for the secured telephone line between the City and BCI. The reduction amounts to$7,067. 3. There is also a reduction in the Police Department's IS depreciation charge of$7,370. Capital Outlay 1. The amount budgeted here is for the purchase of 4 new squads. 60 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 POLICE 4101 FULL TIME EMPLOYEE - REG 1,883,473 1,943,494 2,195,150 2,195,150 2,534,205 4102 FULL TIME EMPLOYEE - OT 103,379 106,037 106,698 106,698 105,596 4104 TEMPORARY EMPLOYEE - REG 167,428 151,393 231,531 231,531 139,223 4105 TEMPORARY EMPLOYEE - OT 175 0 0 0 0 4112 EMPLOYEE LEAVE 384,247 399,152 0 0 0 4113 SEVERENCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 22,045 24,702 24,943 24,943 30,638 4121 PERA CONTRIBUTION 230,221 215,527 205,358 205,358 236,496 4122 FICA CONTRIBUTIONS 31,800 27,825 41,691 41,691 33,697 4131 HEALTH INSURANCE 112,301 138,420 132,369 132,369 213,523 4132 DENTAL INSURANCE 4,621 5,467 4,889 4,889 3,729 4133 LIFE INSURANCE 2,028 2,193 1,974 1,974 2,363 4134 CASH BENEFITS 27,150 33,451 30,888 30,888 33,696 4150 WORKERS COMPENSATION 46,969 54,567 48,298 48,298 54,603 * PERSONAL SERVICES 3,015,837 3,102,228 3,023,789 3,023,789 3,387,769 4212 FUELS & LUBES 39,268 58,621 51,048 51,048 58,621 4217 CLOTHING/LAUNDRY ALLOW 24,078 26,011 24,154 24,154 26,791 4220 OFFICE SUPPLIES 6,105 4,692 5,150 5,150 5,150 4221 OPERATING SUPPLIES 46,983 38,701 23,360 23,835 24,060 4222 FOR REPAIR & MAINTENANCE 888 1,710 1,200 1,200 1,200 4225 SMALL TOOL & MINOR EQUIP 2,307 2,573 4,820 4,820 4,820 4229 WORK ORDER TRANSFER-PARTS 20,000 19,290 17,500 17,500 23,190 * SUPPLIES 139,629 151,598 127,232 127,707 143,832 4330 PROFESSIONAL SERVICES 22,432 10,871 22,080 22,080 9,454 4331 DUES & SUBSCRIPTIONS 3,075 2,571 2,720 2,720 2,720 4332 COMMUNICATION 35,438 42,174 52,394 52,394 45,327 4333 TRANSPORTATION 1,938 1,964 1,730 1,730 2,000 4334 ADVERTISING 3,016 3,684 5,275 5,275 5,275 4335 PRINTING & BINDING 8,988 12,958 15,534 15,534 15,582 4336 INSURANCE-NON PERSONNEL 24,783 27,457 26,231 26,231 28,936 4337 CONFERENCES AND SCHOOLS 20,963 24,589 12,810 12,810 12,810 4338 UTILITY SERVICES 3,197 5,994 3,550 3,550 6,000 4340 SERVICE CONTRACT-NON PROF 64,552 49,634 95,330 101,749 82,046 4341 RENTALS 1,508 741 570 570 570 4346 MISCELLANEOUS 0 0 0 0 0 4350 PMTS TO OTHER AGENCIES 400 0 0 0 0 * OTHER SERVICES & CHARGES 190,290 182,637 238,224 244,643 210,720 4530 IMPROVE OTHER THAN BLDG 0 0 0 0 0 4540 MACHINERY 89,835 103,594 103,500 103,500 102,500 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 89,835 103,594 103,500 103,500 102,500 4720 OPERATING TRANSFERS 0 235 0 0 2,310 * OTHER FINANCING USES 0 235 0 0 2,310 ** POLICE 3,435,591 3,540,292 3,492,745 3,499,639 3,847,131 61 POLICE - CIVIL DEFENSE 04-41 Change 2001 Budget 2002 Budget Amount % Personal Services $0 $0 $0 0% Supplies o o $0 0% Other Services/Charges 15,629 15,629 $0 0% Capital Outlay o o $0 0% Other Financing Uses o o $0 0% Total $ 15,629 I $ 15,629 I $0 I 0% 1 Personal Services Supplies Other Services/Charges 1. The money allocated here is for the repair of tornado warning sirens. Capital Outlay 62 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CIVIL DEFENSE 4217 CLOTHING/LAUNDRY ALLOW 0 0 0 0 0 4220 OFFICE SUPPLIES 0 0 0 0 0 4221 OPERATING SUPPLIES 0 200 0 0 0 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 * SUPPLIES 0 200 0 0 0 4331 DUES & SUBSCRIPTIONS 40 115 100 100 100 4332 COMMUNICATION 2,300 1,240 620 620 620 4333 TRANSPORTATION 0 0 285 285 285 4334 ADVERTISING 0 0 0 0 0 4335 PRINTING & BINDING 0 0 210 210 210 4336 INSURANCE-NON PERSONNEL 360 345 379 379 379 4337 CONFERENCES AND SCHOOLS 604 80 765 765 765 4338 UTILITY SERVICES 546 493 580 580 580 4340 SERVICE CONTRACT-NON PROF 10,595 8,909 12,690 12,690 12,690 * OTHER SERVICES & CHARGES 14,445 11,182 15,629 15,629 15,629 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** CIVIL DEFENSE 14,445 11,382 15,629 15,629 15,629 63 FIRE DEPARTMENT The Fire Department provides emergency response service for fires, medical emergencies, and accidental releases of hazardous materials. The Department also conducts fire code compliance and residential rental property inspections. Its community support programs include annual fire prevention training for elementary school students, fire station tours to children and organizations, blood pressure checks at the main fire station, fire education training for groups and businesses, and participation in neighborhood and youth programs. The Department is dispatched by Anoka County and participates in mutual aid pacts with over 20 other fire departments. Fire personnel are on duty 24 hours per day and the staff consists of full time and paid on call firefighters. The City has three fire stations, and operates a fire training facility next to Columbia Arena under a joint powers agreement with two other fire departments. Authorized Personnel: 2000 2001 2002 Fire 7 7 8 Total 7 7 8 64 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ESUM4 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 PIRE FIRE * PERSONAL SERVICES 630,013 684,969 693,797 745,115 794,347 * SUPPLIES 50,821 47,350 61,635 61,635 77,740 * OTHER SERVICES & CHARGES 68,967 103,490 83,451 83,451 92,495 * CAPITAL OUTLAY 68,125 18,030 34,478 34,478 0 ** FIRE 817,926 853,839 873,361 924,679 964,582 RENTAL INSPECTIONS * PERSONAL SERVICES 68,574 41,995 83,238 83,238 102,437 * SUPPLIES 3,244 3,113 4,323 4,323 4,434 * OTHER SERVICES & CHARGES 8,325 7,798 9,595 9,595 9,627 * CAPITAL OUTLAY 0 2,086 0 0 0 ** RENTAL INSPECTIONS 80,143 54,992 97,156 97,156 116,498 *** FIRE 898,069 908,831, 970,517 1,021,835 1,081,080 65 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Develop a firefighter"Rapid Intervention Absorbed Team"rescue program. ACTIVITIES 1 a Research mutual aid contract require- March ments and NFPA Standards. 1 b Write operating guidelines. April 1c. Implement training and documentation May program. 1d Integrate program into department September standard operating procedures. OBJECTIVE#2 Design technical skills rescue program compliant with NFPA 1670 objectives. 2a Appoint study committee to review January national standards. 2b Identify community hazard profiles and February service needs. 2c Prepare written recommendations and April budget estimates. OBJECTIVE#3 Improve the department's radio communi- cations systems. 3a Identify cause(s)of our radio reliability January difficulties. 3b Evaluate needed performance require- February ments for radios, cell phones&pagers. 3c Solicit vendor proposals on how products April may meet our needs. 66 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 3d Evaluate current operating procedures April against actual versus convenience radio needs. 3e Prepare written recommendations. April OBJECTIVE#4 Improve the safety features of our firefighter bunker gear. 4a Survey NFPA standards and current January product offerings. 4b Arrange for field testing of sample March garments. 4c Prepare written recommendation for April future purchases. OBJECTIVE#5 Standardize fire hose nozzles to permit inter- changeability on trucks and reduced oper- ating skills. 5a Schedule technical college fire hose& nozzles training program. 5b Conduct independent research on nozzle types,styles,features and required operating skills. 5c Design replacement program to meet future requirements. 5d Prepare written recommendations. 67 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#6 Reduce by 10%the amount of natural gas None used for Station 1 heating. 6a Coordinate with City's facility manager to January design study method. 6b Research available consulting assisting February such as Excel Energy. 6c Write study objectives and criteria. February 6d Prepare recommendations,including April cost estimates for improvements and return on investment due to energy cost reductions. OBJECTIVE#7 Install an Interactive Projection System for $8,500 New Money firefighter training. 7a Obtain competitive proposals for equip- ment cost,installation and technical support. 7b Schedule personnel training. 7c Award contract. OBJECTIVE#8 Provide improved information services to residential fire victims. 8a Research information needs of fire January victims. 8b Research available information sources January and content. 68 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 8c Custom design a department brochure February or booklet,including local services. 8d Publish the material. March OBJECTIVE#9 Conduct 50 additional commercial facility inspections. 9a Design training program for paid on call February firefighters who would like to inspect. 9b Schedule the additional inspections and March budget the required labor funds. 9c Prepare written report for evaluation and May implementation. OBJECTIVE#10 Improve department ability to meet special hazard needs of the community. 10a Identify locations where confined space rescues by fire department may be requested. 10b Profile hazard level of chemicals stored and used in the community. 10c Determine available private resources available to respond to special hazards. 10d Prepare evaluation of community needs and its response capability. 69 FIRE DEPARTMENT 05-50 Change 2001 Budget 2002 Budget Amount % Personal Services $693,797 $794,347 $100,550 14.49% Supplies 61,635 77,740 $16,105 26.13% Other Services/Charges 83,451 92,495 $9,044 10.84% Capital Outlay 34,478 0 ($34,478) (100.00%) Other Financing Uses 0 0 $0 0% Total $873,361 I $964,582 I $91,221 I 10.44% Personal Services 1. The Fire Department budget anticipates the creation of a new Fire Captain's position at a cost of $64,228.We are assuming that an existing firefighter would move up to take his position and that the firefighter's position would be filled by someone from the paid-on-call ranks.The net result would be the hiring of one additional firefighter. Supplies 1. The cost of supplies is expected to increase by$16,105.This includes$3,090 for fuel,$6,625 for clothing and $3,450 for small tools. Most of the small tools money is for the purchase of additional air(SCBA)bottles. Other Services/Charges 1. The cost of other services/charges is up by$9,000. This includes$2,941 for telephone services and $5,778 for contractual services.This amount includes$4,500 to construct a hose tower at Station No. 1. Capital Outlay 1. There are no capital outlay items in this year's budget. 70 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 FIRE 4101 FULL TIME EMPLOYEE - REG 259,391 274,367 305,954 305,954 370,298 4102 FULL TIME EMPLOYEE - OT 23,065 21,894 23,068 23,068 23,123 4104 TEMPORARY EMPLOYEE - REG 109,961 133,091 179,605 179,605 187,320 4105 TEMPORARY EMPLOYEE - OT 1,598 3 0 0 0 4112 EMPLOYEE LEAVE 53,823 49,121 0 51,318 0 4113 SEVERENCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 5,560 6,342 7,251 7,251 8,265 4121 PERA CONTRIBUTION 32,136 31,100 26,286 26,286 35,185 4122 FICA CONTRIBUTIONS 9,483 19,157 10,984 10,984 13,928 4124 FIRE PENSION CONTRIBUTION 98,229 100,841 93,200 93,200 93,200 4131 HEALTH INSURANCE 17,378 23,338 26,232 26,232 37,473 4132 DENTAL INSURANCE 638 958 724 724 722 4133 LIFE INSURANCE 260 289 252 252 338 4134 CASH BENEFITS 3,900 6,804 2,808 2,808 2,808 4150 WORKERS COMPENSATION 14,591 17,664 17,433 17,433 21,687 * PERSONAL SERVICES 630,013 684,969 693,797 745,115 794,347 4212 FUELS & LUBES 4,774 8,413 5,810 5,810 8,900 4217 CLOTHING/LAUNDRY ALLOW 13,041 10,188 16,555 16,555 23,180 4220 OFFICE SUPPLIES 1,238 1,412 1,300 1,300 1,340 4221 OPERATING SUPPLIES 14,840 15,329 18,900 18,900 19,480 4222 FOR REPAIR & MAINTENANCE 9,018 5,387 11,500 11,500 11,900 4225 SMALL TOOL & MINOR EQUIP 5,757 1,848 4,430 4,430 7.880 4229 WORK ORDER TRANSFER-PARTS 2,153 4,773 3,140 3,140 5,060 * SUPPLIES 50,821 47,350 61,635 61,635 77,740 4330 PROFESSIONAL SERVICES 2,269 21,785 4,848 4,848 4,860 4331 DUES & SUBSCRIPTIONS 1,636 1,237 2,575 2,575 2,650 4332 COMMUNICATION 4,196 4,657 4,841 4,841 7,782 4333 TRANSPORTATION 542 1,278 855 855 1,400 4334 ADVERTISING 37 0 550 550 565 4335 PRINTING & BINDING 545- 0 1,727 1,727 1,777 4336 INSURANCE-NON PERSONNEL 13,343 13,917 11,752 11,752 10,855 4337 CONFERENCES AND SCHOOLS 12,309 6,716 15,115 15,115 12,780 4338 UTILITY SERVICES 6,411 7,756 7,570 7,570 9,175 4340 SERVICE CONTRACT-NON PROF 28,601 45,445 31,953 31,953 37,774 4341 RENTALS 104 226 400 400 412 4346 MISCELLANEOUS 0 409 1,200 1,200 2,400 4350 PMTS TO OTHER AGENCIES 64 64 65 65 65 * OTHER SERVICES & CHARGES 68,967 103,490 83,451 83,451 92,495 4530 IMPROVE OTHER THAN BLDG 0 0 0 0 0 4540 MACHINERY 61,322 13,661 28,300 28,300 0 4560 FURNITURE & FIXTURES 6,803 4,369 6,178 6,178 0 * CAPITAL OUTLAY 68,125 18,030 34,478 34,478 0 ** FIRE 817,926 853,839 873,361 924,679 964,582 71 FIRE - RENTAL INSPECTIONS 05-51 Change 2001 Budget 2002 Budget Amount Personal Services $83,238 $ 102,437 $19,199 23.07% Supplies 4,323 4,434 $111 2.57% Other Services/Charges 9,595 9,627 $32 0.33% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $97,156 I $ 116,498 1 $19,342 I 19.91% Personal Services 1. The additional costs include$5,997 (12.6%)for salaries and$8,389(100%)for health insurance. The salary increases include step increases for the Fire Marshal and the Rental Housing Assistant. Supplies Other Services/Charges Capital Outlay 72 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 RENTAL INSPECTIONS 4101 FULL TIME EMPLOYEE - REG 37,599 23,182 47,606 47,606 53,603 4102 FULL TIME EMPLOYEE - OT 2,796 3,108 3,211 3,211 3,211 4104 TEMPORARY EMPLOYEE - REG 18,068 9,746 19,784 19,784 19,980 4105 TEMPORARY EMPLOYEE - OT 0 0 99 99 99 4112 EMPLOYEE LEAVE 990 338 0 0 0 4113 SEVERENCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 830 486 1,051 1,051 1,139 4121 PERA CONTRIBUTION 4,873 2,687 5,618 5,618 6,096 4122 FICA CONTRIBUTIONS 1,191 625 1,432 1,432 4,871 4131 HEALTH INSURANCE 151 388 0 0 8,484 4132 DENTAL INSURANCE 6 19 0 0 180 4133 LIFE INSURANCE 31 17 42 42 48 4134 CASH BENEFITS 737 518 2,808 2,808 2,808 4150 WORKERS COMPENSATION 1,302 881 1,587 1,587 1,918 * PERSONAL SERVICES 68,574 41,995 83,238 83,238 102,437 4212 FUELS & LUBES 1,190 1,225 1,262 1,262 1,300 4217 CLOTHING/LAUNDRY ALLOW 570 599 700 700 700 4220 OFFICE SUPPLIES 198 504 766 766 790 4221 OPERATING SUPPLIES 102 101 640 640 660 4222 FOR REPAIR & MAINTENANCE 0 0 0 0 0 4225 SMALL TOOL & MINOR EQUIP 664 164 420 420 433 4229 WORK ORDER TRANSFER-PARTS 520 520 535 535 551 * SUPPLIES 3,244 3,113 4,323 4,323 4,434 4330 PROFESSIONAL SERVICES 0 0 0 0 0 4331 DUES & SUBSCRIPTIONS 0 0 130 130 134 4332 COMMUNICATION 3,021 2,500 3,070 3,070 2,754 4333 TRANSPORTATION 0 87 0 0 180 4334 ADVERTISING 0 0 0 0 0 4335 PRINTING & BINDING 1,423 1,091 1,132 1,132 1,483 4336 INSURANCE-NON PERSONNEL 794 666 825 825 706 4337 CONFERENCES AND SCHOOLS 1,314 1,585 2,863 2,863 2,950 4340 SERVICE CONTRACT-NON PROF 1,773 1,869 1,575 1,575 1,420 4341 RENTALS 0 0 0 0 0 4346 MISCELLANEOUS 0 0 0 0 0 4350 PMTS TO OTHER AGENCIES 0 0 0 0 0 * OTHER SERVICES & CHARGES 8,325 7,798 9,595 9,595 9,627 4540 MACHINERY 0 2,086 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 2,086 0 0 0 ** RENTAL INSPECTIONS 80,143 54,992 97,156 97,156 116,498 73 PUBLIC WORKS DEPARTMENT The Public Works Department is responsible for engineering, design and maintenance of City streets, sidewalks, parks, water, sanitary and storm water utility systems, the Municipal Center and Garage, and maintenance of equipment. Technical support in the form of surveys, drafting, research, and utility location is provided for the development of improvement plans, construction and safety programs for the city. The divisions established within the department are Municipal Center,Engineering, Lighting,Park Maintenance and Street Maintenance. The Municipal Center Division maintains the exterior and interior portions of the Municipal Center Building in such a manner which ensures safety for the public and extends the useful life of the facility. The Engineering Division develops plans, sets specifications,and determines estimates for capital improvement and safety programs. The Engineering Staff also is responsible for the design and construction of streets, sewers, storm water facilities, water lines, and sidewalks. Records are maintained by the Engineering Staff on various projects in the City, asbuilt files, and utility service locations. Also the GIS (Geographic Information System) Staff is responsible for computer mapping and computer graphic systems. The Lighting Division maintains the charges for the electrical overhead street lighting found throughout the City and charges for all traffic signal systems. The Parks Maintenance Division plans and maintains both active and passive park areas for use by the public. The Shop Maintenance staff repairs and provides preventive maintenance for all City owned vehicles and equipment. The Street Maintenance Division performs the necessary tasks to reduce the depreciation of the streets and uphold the desirable standards of appearance, serviceability and safety. This includes upkeep such as street sweeping and repair of roadway surface areas,and snow and ice removal. The maintenance and repair of the City's water, sanitary and storm sewer systems are also a responsibility of the Public Works Department. This includes the operation of 13 wells, TCAPP line, 4 reservoirs and 3 filter plants; as well as, all of the sanitary sewer and storm water facilities within the City, including 3 lakes and numerous ponds. Authorized Personnel: 2000 2001 2002 Engineering 7 7 6 Park Maintenance 6 6 6 Street Maintenance 14 14 14 Total 27 27 26 74 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ESUM4 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 PUBLIC WORKS MUNICIPAL CENTER * PERSONAL SERVICES 23,121 17,481 30,828 30,828 32,609 * SUPPLIES 15,068 15,249 16,300 16,500 17,050 * OTHER SERVICES & CHARGES 197,119 192,385 185,998 191,298 198,984 * CAPITAL OUTLAY 1,359 4,000 5,000 5,000 5,000 ** MUNICIPAL CENTER 236,667 229,115 238,126 243,626 253,643 ENGINEERING * PERSONAL SERVICES 388,915 393,174 419,797 419,797 412,544 * SUPPLIES 9,433 10,329 10,000 10,200 11,325 * OTHER SERVICES & CHARGES 45,215 62,369 79,025 79,590 91,150 ** ENGINEERING 443,563 465,872 508,822 509,587 515,019 LIGHTING * SUPPLIES 3,650 14,911 3,500 3,500 3,500 * OTHER SERVICES & CHARGES 191,910 180,120 200,100 196,000 200,100 ** LIGHTING 195,560 195,031 203,600 199,500 203,600 PARK MAINTENANCE * PERSONAL SERVICES 498,220 474,383 501,920 501,920 541,366 * SUPPLIES 125,813 95,897 106,200 110,900 131,100 * OTHER SERVICES & CHARGES 193,061 170,571 167,390 166,690 185,367 * CAPITAL OUTLAY 134,754 134,653 131,100 131,000 58,000 ** PARK MAINTENANCE 951,848 875,504 906,610 910,510 915,833 STREET MAINTENANCE * PERSONAL SERVICES 687,995 729,462 781,215 781,215 842,841 * SUPPLIES 211,253 201,378 191,460 198,160 215,300 * OTHER SERVICES & CHARGES 154,891 175,437 155,905 156,243 170,880 * CAPITAL OUTLAY 151,342 215,836 153,750 153,000 159,800 ** STREET MAINTENANCE 1,205,481 1,322,113 1,282,330 1,288,618 1,388,821 *** PUBLIC WORKS 3,033,119 3,087,635 3,139,488 3,151,841 3,276,916 75 BUDGET 2002 This page intentionally left blank 76 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 60 Municipal Center PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Extend the life cycle of the Municipal Center Structure parking ramp and plaza grounds. ACTIVITIES la Caulk and seal concrete sidewalk and Completed by 1 $3,000 Absorbed walkways to stop moisture from damaging 11/1/02 concrete. 1 b Maintain the Municipal Center building Continuous 2 $20,000 Absorbed and grounds with part-time employees for continuous maintenance support inside and outside the facility. OBJECTIVE#2 Improve Municipal Center fitness room HVAC system. ACTIVITIES 2a Remove and replace 20 year-old Completed by 2 $5,000 Municipal existing HVAC with a new energy 6/1/02 Center Capital efficient furnace and AC compressor. Outlay OBJECTIVE#3 Improve awareness of Municipal information and community activities. ACTIVITIES 3a Replace existing community billboard Completed by 1 $15,000 General located near Fire Department parking 10/1/02 Capital with new digital electronic billboard. Improvement 77 PUBLIC WORKS - MUNICIPAL CENTER 06-60 Change 2001 Budget 2002 Budget Amount Personal Services $30,828 $32,609 $1,781 5.78% Supplies 16,300 17,050 $750 4.60% Other Services/Charges 185,998 198,984 $12,986 6.98% Capital Outlay 5,000 5,000 $0 0% Other Financing Uses 0 0 $0 0% Total $238,126 I $253,643 I $15,517 I 6.52% Personal Services 1. The personal service cost provides for 2 part-time custodians. Supplies 1. The$750 increase for supplies includes an additional $400 for rugs and towels used in the Municipal Center. 2. It also includes an additional $300 for repair and maintenance supplies(mainly paper products). Other Services/Charges 1. The increase includes$5,000 for gas and $7,500 for various building repairs (including $2,000 for HVAC repairs, $4,000 for turf maintenance, $1,000 for electrical repairs and $500 for roof repairs). Capital Outlay 1. We have budgeted $5,000 for an air conditioning compressor.This is a replacement item. 78 • 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 MUNICIPAL CENTER 4104 TEMPORARY EMPLOYEE - REG 20,367 15,673 27,587 27,587 28,817 4120 MEDICARE CONTRIBUTION 295 227 400 400 418 4121 PERA CONTRIBUTION 400 0 0 0 674 4122 FICA CONTRIBUTIONS 1,263 972 1,710 1,710 1,787 4150 WORKERS COMPENSATION 796 609 1,131 1,131 913 * PERSONAL SERVICES 23,121 17,481 30,828 30,828 32,609 4212 FUELS & LUBES 382 0 500 500 500 4217 CLOTHING/LAUNDRY ALLOW 2,522 3,028 2,700 3,000 3,100 4220 OFFICE SUPPLIES 79 182 100 100 150 4221 OPERATING SUPPLIES 1,667 641 2,000 2,000 2,000 4222 FOR REPAIR & MAINTENANCE 10,418 10,382 10,700 10,700 11,000 4225 SMALL TOOL & MINOR EQUIP 0 1,016 200 200 200 4229 WORK ORDER TRANSFER-PARTS 0 0 100 0 100 * SUPPLIES 15,068 15,249 16,300 16,500 17,050 4330 PROFESSIONAL SERVICES 280 835 0 600 600 4331 DUES & SUBSCRIPTIONS 60 40 60 60 60 4332 COMMUNICATION 5,918 5,473 6,000 6,000 5,800 4335 PRINTING & BINDING 0 5,607- 0 0 0 4336 INSURANCE-NON PERSONNEL 4,262 4,670 4,488 4,488 4,574 4337 CONFERENCES AND SCHOOLS 132 158 150 150 150 4338 UTILITY SERVICES 74,306 69,726 73,000 73,000 78,000 4340 SERVICE CONTRACT-NON PROF 107,692 115,154 100,300 105,000 107,800 4341 RENTALS 2,533 0 0 0 0 4350 PYMT TO OTHER AGENCIES 1,936 1,936 2,000 2,000 2,000 * OTHER SERVICES & CHARGES 197,119 192,385 185,998 191,298 198,984 4510 LAND 0 0 0 0 0 4530 IMP OTHER THAN BUILDING 507 4,000 5,000 5,000 5,000 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 852 0 0 0 0 * CAPITAL OUTLAY 1,359 4,000 5,000 5,000 5,000 ** MUNICIPAL CENTER 236,667 229,115 238,126 243,626 253,643 79 BUDGET 2002 This page intentionally left blank 80 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 61 Engineering PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Upgrade a portion of the street system on a neighborhood basis. Identify project area using pavement management system and an evaluation of utility conditions to prioritize. ACTIVITIES 1a Hold neighborhood meeting. 7/1/02 1 meeting Absorbed 1b Project surveying. 7/1/02 1 Absorbed 1c Obtain petition. 8/1/02 1 Absorbed 1d Hold public meeting. 2/1/03 1 meeting Absorbed 1e Complete upgrade including resurfacing 9/1/03 1.5 mile $600,000 Absorbed and installation of concrete curb and gutter. if Post construction survey. 10/1/03 1 Absorbed OBJECTIVE#2 Complete utility system database. ACTIVITIES 2a Update digital utility system maps. 3/1/02 1 system Absorbed (sewer) 2b Enter physical information from as-builts 10/1/02 Absorbed into database. 2c Link as-builts to database. 11/1/02 Absorbed 2d Copy information to CD-ROM and 12/1/02 1 program Absorbed distribute to maintenance personnel. 81 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 61 Engineering PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Develop digital map information on structures throughout the city. ACTIVITIES 3a Determine information to be collected 3/1/02 1 Contract $30,000 New (I.e.,building outlines,parking lots, trails,sidewalks,etc.). 3b Contract with an aerial mapping 4/1/02 consultant to digitize physical features. 3c Integrate information into the city GIS 10/1/02 system. OBJECTIVE#4 Develop and create standard specifications for public works construction. ACTIVITIES 4a Review existing specifications. 2/1/02 Absorbed 4b Collect and incorporate new specifications. 8/1/02 Absorbed 4c Complete standard plates inventory. 9/1/02 Absorbed 4d Bind specifications and plates together. 10/1/02 1 book Absorbed OBJECTIVE#5 Obtain non-city funding for costs related to storm water,water supply,vehicular transportation and pedestrian issues. ACTIVITIES 5a Identify areas of city where there are 6/1/02 1 objective Absorbed concerns for public safety. 5b Submit applications for grants where 9/1/02 1 Application Matching Funds New applicable. Dependent on Grant reqmts 82 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 61 Engineering PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#6 Upgrade"As-Built"system. ACTIVITIES 6a Identify missing or inadequate"as-built" 4/1/02 3 systems Absorbed plan information. Review public and private areas. 6b Use interns to assist staff in research, 9/1/02 1 plan Absorbed development,and completion of "as-built"system. 6c Incorporate information into accessible 11/1/02 Absorbed files for distribution when needed. 6d Link with GIS database. 12/1/02 1 database Absorbed update 83 PUBLIC WORKS - ENGINEERING 06-61 Change 2001 Budget 2002 Budget Amount Personal Services $419,797 $412,544 ($7,253) (1.73%) Supplies 10,000 11,325 $1,325 13.25% Other Services/Charges 79,025 91,150 $12,125 15.34% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $508,822 I $515,019 I $6,197 I 1.22% Personal Services 1. The savings have resulted from personnel turnover and from reduced hours for temporary engineering technicians.The amount budgeted includes 6 step increases. It also includes an additional$5,338 for health insurance. Supplies 1. The increase for supplies includes an additional$300 for fuel and an additional$1,000 for operating supplies.This amount includes$500 for software upgrades and $600 for computer supplies. Other Services/Charges 1. Most of the increase reflects the additional cost associated with digitized, aerial mapping of Fridley.While the total cost is$30,000,this represents a$9,000 increase over the amount budgeted for last year's geopositioning survey of City streets. 2. Other new costs include$600 for telephones, $700 for AutoCAD training, and $1,800 for new IS charges. Capital Outlay 84 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 ENGINEERING 4101 FULL TIME EMPLOYEE - REG 268,622 261,799 336,127 336,127 326,246 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 10,251 12,346 16,009 16,009 11,988 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4112 EMPLOYEE LEAVE 47,689 65,547 0 0 0 4113 SEVERANCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 4,580 4,569 4,713 4,713 4,719 4121 PERA CONTRIBUTION 16,076 16,896 17,411 17,411 18,140 4122 FICA CONTRIBUTIONS 18,946 5,440 19,336 19,336 20,178 4131 HEALTH INSURANCE 20,270 23,840 23,668 23,668 28,988 4132 DENTAL INSURANCE 726 720 724 724 361 4133 LIFE INSURANCE 252 264 252 252 289 4134 CASH BENEFITS 0 0 0 0 0 4150 WORKERS COMPENSATION 1,503 1,753 1,557 1,557 1,635 * PERSONAL SERVICES 388,915 393,174 419,797 419,797 412,544 4212 FUELS & LUBES 964 1,388 1,050 1,050 1,400 4217 CLOTHING/LAUNDRY ALLOW 0 31 50 50 50 4220 OFFICE SUPPLIES 1,538 1,539 1,700 1,700 1,700 4221 OPERATING SUPPLIES 4,787 6,503 6,300 6,300 7,275 4222 FOR REPAIR & MAINTENANCE 1,258 518 0 500 0 4229 WORK ORDER TRANSFER-PARTS 886 350 900 600 900 * SUPPLIES 9,433 10,329 10,000 10,200 11,325 4330 PROFESSIONAL SERVICES 820 827 21,480 21,480 30,525 4331 DUES & SUBSCRIPTIONS 1,538 1,458 1,990 1,990 1,990 4332 COMMUNICATION 3,443 3,286 3,420 3,420 3,900 4333 TRANSPORTATION 20 357 400 400 400 4334 ADVERTISING 1,738 2,657 350 1,000 350 4335 PRINTING & BINDING 1,289 846 2,050 2,000 2,050 4336 INSURANCE-NON PERSONNEL 5,207 5,656 5,510 5,500 5,995 4337 CONFERENCES AND SCHOOLS 4,316 3,674 4,300 4,300 5,000 4340 SERVICE CONTRACT-NON PROF 26,844 43,598 39,525 39,500 40,940 4346 MISCELLANEOUS 0 10 0 0 0 * OTHER SERVICES & CHARGES 45,215 62,369 79,025 79,590 91,150 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** ENGINEERING 443,563 465,872 508,822 509,587 515,019 85 PUBLIC WORKS - LIGHTING 06-65 Change 2001 Budget 2002 Budget Amount Personal Services $0 $0 $0 0% Supplies 3,500 3,500 $0 0% Other Services/Charges 200,100 200,100 $0 0% Capital Outlay o o $0 0% Other Financing Uses 0 0 $0 - 0% Total $203,600 I $203,600 I $0 I 0% Personal Services Supplies Other Services/Charges Capital Outlay 86 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 J IGHTING 4221 OPERATING SUPPLIES 125 0 0 0 0 4222 FOR REPAIR & MAINTENANCE 3,525 14,911 3,500 3,500 3,500 * SUPPLIES 3,650 14,911 3,500 3,500 3,500 4332 COMMUNICATION 65 65 0 0 0 4334 ADVERTISING 0 0 0 0 0 4337 CONFERENCES AND SCHOOLS 0 0 0 0 0 4338 UTILITY SERVICES 177,527 179,283 194,000 190,000 194,000 4340 SERVICE CONTRACT-NON PROF 14,318 772 6,100 6,000 6,100 * OTHER SERVICES & CHARGES 191,910 180,120 200,100 196,000 200,100 ** LIGHTING 195,560 195,031 203,600 199,500 203,600 87 BUDGET 2002 This page intentionally left blank 88 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 66 Park Main't PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 General park maintenance ACTIVITIES la Mowing,trimming,spraying Weekly Apr 15-Nov 1 Parks 5700 hrs Absorbed Fire stations&liquor store 300 hrs Absorbed East&West Univ Sery Dr&Hillwind Sery Dr 250 hrs Absorbed Highway 47&East River Rd 2500 hrs Absorbed lb Ballfield maintenance Daily Apr-Oct Softball/baseball 25 fields 2800 hrs Absorbed 4 tournaments 144 hrs Absorbed Soccer 5 fields 140 hrs Absorbed 1 tournament 12 hrs Absorbed Football 6 fields 120 hrs Absorbed 1c Sweeping tennis courts&parking ramp By June 1 1 time 160 hrs Absorbed 1d Weeding landscape plantings Con't Mayl-Oct 1 38 park areas 1050 hrs Absorbed 1e Tree trimming&removal Apr 1-15, Nov 1-15 38 park areas 150 hrs Absorbed If Leaf cleanup Spring&Fall 33 park areas 525 hrs Absorbed 1g Painting(benches,picnic tables,warming June 1-Aug 33 park areas 1150 hrs Absorbed houses) lh Cleaning bathrooms/picnic shelters& May 1-Oct 15 33 park areas 1950 hrs Absorbed dumping garbage 1 i Repairing park structures,vandalism As required 38 park areas 3000 hrs Absorbed repair&safety inspections 1j Irrigation startup,repair,shut-down Apr 15-May 1 14 1750 hrs Absorbed Oct 1-Oct 15 1k Winter maintenance Dec 1-Apr 1 Ice rinks,building,walks,parking lots, 3600 hrs Absorbed Snow removal on streets 260 hrs 89 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 66 Park Main't PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#2 Provide assistance from Park's maintenance personnel to set up and maintain sites for special events ACTIVITIES 2a 49er Days,summer recreation programs, May-Nov 740 hrs Absorbed baseball/softball tournaments(6),soccer toumament,penny camival,safety camp, beach blast,street dance,showmobile outings,Moore Lake Beach&National Night Out OBJECTIVE#3 Inspection of Park facilities for the safety of the park system users ACTIVITIES 3a Ballfield safety inspections Daily thru end/season 36 fields 600 hrs Absorbed 3b Playground safety inspection Daily throughout yr 26 play areas 1400 hrs Absorbed OBJECTIVE#4 Recondition/renovate athletic fields in park system ACTIVITITIES 4a Overseed Locke soccer field,Community Complete by Sept 1 13 fields 32 hrs Absorbed Park outfield,Little League andCommons 1,2,3&5 4b Aerate non-irrigated turf once per season Complete by Sept 1 300 acres 120 hrs Absorbed &irrigated turf twice per season 90 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 66 Park Main't PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 4c Top dress&level outfield areas of fields Complete by Sept 1 6 fields 40 hrs Absorbed 1-4 at Community Park&fields 1 &2 at Commons Park OBJECTIVE#5 Improve park system facilities ACTIVITIES 5a Install new park name signs Complete by Sept 1 20 signs 120 hrs Absorbed 5b Sweep all bikeways/walkways(2 x's) Complete by Sept 1 30 miles 120 hrs Absorbed 5c Remove&rebuild Terrace tennis court Complete by Aug 1 1 court 600 hrs Absorbed 5d Repair/replace chain link fencing Terrace tennis court Complete by Aug 1 1 court 160 hrs Absorbed Sylvan tennis court Complete by July 1 1 court 80 hrs Absorbed Commons Park-Footbal field& Complete by Sept 1 2 fields 160 hrs Absorbed Baseball field#1 OBJECTIVE#6 Expand staff development&education ACTIVITIES 6a Attend computer software classes Complete by Dec 1 3 classes 24 hrs Absorbed 6b Seminars/workshops Complete by Dec 1 4 events 144 hrs Absorbed The task hours are equivalent to six full time&33 seasonal employees. 91 PUBLIC WORKS - PARK MAINTENANCE 06-66 Change 2001 Budget 2002 Budget Amount Personal Services $501,920 $541,366 $39,446 7.86% Supplies 106,200 131,100 $24,900 23.45% Other Services/Charges 167,390 185,367 $17,977 10.74% Capital Outlay 131,100 58,000 ($73,100) (55.76%) Other Financing Uses 0 0 $0 0% Total $906,610 I $915,833 I $9,223 I 1.02% Personal Services 1. The increase includes a 4%cost of living increase for 6 parks maintenance employees.The cost of the increase is$10,031. It also includes an additional $3,971 for overtime costs of full-time employees and an additional $5,560 for temporary employees. 2. The amount also includes an additional$9,777 for health insurance/cash benefits costs and an additional$7,444 in FICA contributions. Supplies 1. The increased amount includes an additional $3,500 for repair and maintenance supplies.This amount includes$2,000 for sand,dirt and aggregate, $1,000 for sprinkler supplies, $1,000 for lumber and roofing supplies and $1,000 for park and recreation supplies(nets, bases, basketball hoops, etc.).These amounts are offset by a reduction of$1,000 for horticultural supplies. 2. The supply total is also enlarged by increased costs for fuel.We expect to spend$6,700 or 50.3% more for fuel than we budgeted for 2001. 3. There is also an additional $14,000 that has been budgeted for small tools.These items were previously budgeted as capital outlay items and having a value of less than $5,000.They include a turf seeder($3,000), a hydroseeder($4,500), a walk-behind sweeper($2,900), a 300 watt gas generator($1,700), and a fertilizer spreader($650). Other Services/Charges 1. The additional cost is attributed to an increase in the insurance allocation ($4,757), and nearly$10,000 in additional contractual service costs.These include$4,000 for the installation of a new air compressor to operate the Moore Lake aerator, $1,500 for weed and lawn applications, $2,000 for replacing locks on park facilities, $1,500 for safety consultants, $2,000 for fencing soccer fields and $1,000 for additional IS depreciation. Capital Outlay 1. One Ton Utility Truck $34,000 2. Brush Chipper 24.000 TOTAL $58,000 92 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 PARK MAINTENANCE 4101 FULL TIME EMPLOYEE - REG 209,291 210,399 240,591 240,591 250,622 4102 FULL TIME EMPLOYEE - OT 17,710 19,896 16,047 16,047 20,018 4104 TEMPORARY EMPLOYEE - REG 150,630 130,809 171,651 171,651 177,211 4105 TEMPORARY EMPLOYEE - OT 7 0 401 401 401 4112 EMPLOYEE LEAVE 40,026 37,170 0 0 0 4113 SEVERANCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 6,043 5,698 6,145 6,145 6,449 4121 PERA CONTRIBUTION 17,125 14,746 13,294 13,294 15,048 4122 FICA CONTRIBUTIONS 25,838 21,631 20,133 20,133 27,577 4131 HEALTH INSURANCE 17,187 16,699 18,017 18,017 25,453 4132 DENTAL INSURANCE 328 361 362 362 180 4133 LIFE INSURANCE 277 276 252 252 289 4134 CASH BENEFITS 5,330 7,445 5,616 5,616 8,424 4150 WORKERS COMPENSATION 8,428 9,253 9,411 9,411 9,694 * PERSONAL SERVICES 498,220 474,383 501,920 501,920 541,366 4212 FUELS & LUBES 12,783 20,157 13,300 18,000 20,000 4217 CLOTHING/LAUNDRY ALLOW 5,841 5,273 5,900 5,900 6,400 4220 OFFICE SUPPLIES 125 466 200 200 200 4221 OPERATING SUPPLIES 1,191 3,222 1,500 1,500 1,600 4222 FOR REPAIR & MAINTENANCE 71,592 63,482 64,800 64,800 68,300 4225 SMALL TOOL & MINOR EQUIP 1,509 3,216 2,000 2,000 16,100 4229 WORK ORDER TRANSFER-PARTS 32,772 81 18,500 18,500 18,500 * SUPPLIES 125,813 95,897 106,200 110,900 131,100 4330 PROFESSIONAL SERVICES 1,502 1,138 1,500 1,500 1,225 4331 DUES & SUBSCRIPTIONS 324 348 390 390 415 4332 COMMUNICATION 946 997 1,000 1,000 1,000 4333 TRANSPORTATION 300 373 400 400 400 4334 ADVERTISING 2,178 622 2,300 2,200 1,700 4335 PRINTING & BINDING 227 251 400 400 400 4336 INSURANCE-NON PERSONNEL 15,925 20,337 16,800 16,800 21,557 4337 CONFERENCES AND SCHOOLS 1,275 1,145 1,300 1,300 1,300 4338 UTILITY SERVICES 47,428 43,822 51,100 51,100 52,000 4340 SERVICE CONTRACT-NON PROF 96,344 87,308 78,200 78,200 90,970 4341 RENTALS 26,316 13,902 13,600 13,000 14,000 4346 MISCELLANEOUS 0 0 0 0 0 4350 PYMT TO OTHER AGENCIES 296 328 400 400 400 * OTHER SERVICES & CHARGES 193,061 170,571 167,390 166,690 185,367 4530 IMP OTHER THAN BUILDING 2,362 0 0 0 0 4540 MACHINERY 132,392 134,653 131,100 131,000 58,000 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 134,754 134,653 131,100 131,000 58,000 ** PARK MAINTENANCE 951,848 875,504 906,610 910,510 915,833 93 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 68 Streets/Shop/Adm PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Ensure municipal streets are maintained to protect the investment&provide favorable driving conditions ACTIVITIES la Crackseal streets using the crack router Complete by Oct 31 40,000 ft 576 hrs Absorbed machine&crumb rubber applicator 1 b Conduct general street patching based Complete by Nov 15 25 water 2240 hrs Absorbed on condition reports throughout Fridley 20 sewer 1c Prepare sealcoating streets Zone 5 7680 hrs Absorbed 1d Change signs,traffic lights&decorative City-wide 2320 hrs Absorbed lights.Painting of crosswalks,parking lots&arrows 1e Maintain Recycling Center's compost Apr-Nov 65 hrs Absorbed pile if Spray weeds on islands&bus stops 3 times 1120 hrs Absorbed and upcoming sealcoat streets 2 times 1g Preparation for&cleanup after 49er June 480 hrs Absorbed Days parade 1 h Trim trees in a section of the City Nov 1-Mar 30 3200 hrs Absorbed 1 i Set voting booths up&transport Jan 1-Dec 30 When needed 125 hrs Absorbed material for City Hall OBJECTIVE#2 Provide safe snow removal on City streets ACTIVITIES 2a T-ansportation of material&mixing 1-Nov 280 hrs Absorbed salt&sand 94 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 68 Streets/Shop/Adm PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 2b Provide refresher training to maintenance Complete by Nov 1 8 streets 120 hrs Absorbed personnel on proper snow&ice control Continued training for 4 water procedures new employees 4 sewer 4 parks 2c Sanding&snow removal Oct-Apr 1600 hrs Absorbed OBJECTIVE#3 Remove sand from streets ACTIVITIES 3a Contract sweepers 1st round by Apr 15 1 time 1824 hrs Absorbed 3b Dispose of sweepings 1-Nov 1 time 224 hrs Absorbed 3c City sweepings 2nd&3rd May/Oct 2 times 125 hrs Absorbed OBJECTIVE#4: Create a safer&more productive work place for all Public Works Maintenance personnel ACTIVITIES: 6 4a Conduct 2hr in house safety&training Complete by Dec 1 $4,500 Absorbed programs bi-monthly 1 training 4b Obtain computer training for supervisors Complete by Dec 1 course $1,000 Absorbed &superintendent in"Carta Graph" 5 seminars 4c Send 20%of Public Works Maintenance Complete by Dec 1 $2,000 Absorbed personnel to selected seminars to enhance employees knowledge& productivity 4d Develop a training program for Complete by Aug 1 60 employees $2,000 Absorbed seasonal personnel in the Street Department there are 9 full-time employees&9 seasonal employees. This does not consider 1312 hrs of vacation or 704 hrs of paid holidays for full time employees. I 95 PUBLIC WORKS - STREET MAINTENANCE 06-68 Change 2001 Budget 2002 Budget Amount Personal Services $781,215 $842,841 $61,626 7.89% Supplies 191,460 215,300 $23,840 12.45% Other Services/Charges 155,905 170,880 $14,975 9.61% Capital Outlay 153,750 159,800 $6,050 3.93% Other Financing Uses 0 0 $0 0% Total $ 1,282,330 I $ 1,388,821 I $106,491 I 8.30% r � Personal Services 1. The increase includes$31,417(6%)for salaries, $5,210 (13%)for temporary employees, $12,505(21%)for additional health insurance costs and$5,616 for costs associated with increases in costs for the City's cash benefit option to health insurance. Supplies 1. The additional cost for supplies includes $9,300 for fuel and$7,400 in costs for small tools. These costs include$4,400 for an 8'snow plow and $2,500 for a single axle trailer. Other Services/Charges 1. The additional cost for services/charges includes$2,000 for groundwater testing at the City garage fuel tanks, $2,700 in increased insurance costs, $4,000 for gas for heating the garage, and $5,000 for contractual services. The largest contractual service increase is$4,000 for curb and gutter work. Capital Outlay 1. The budget includes the following items: Single Axle Dump Truck and Plow $85,000 Sidewalk Plow and Snow Blower 74,000 TOTAL $159,000 96 11/16/01 BUDGET 2002 GENERAL FUND CITY OF FRIDLEY EXPENDITURE LINE ITEMS 101ELINE ESTIMATED 1999 2000 2001 THROUGH FINAL 2002 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 STREET MAINTENANCE, 4101 FULL TIME EMPLOYEE - REG 555,184 555,184 586,601 422,534 439,579 26,004 4104 TEMPORARY EMPLOYEE - REG 40,713 25 074 25,074 24,001 29,842 40,072 45,282 4102 FULL TIME EMPLOYEE - OT 43,996 40,072 0 150 150 150 4105 TEMPORARY EMPLOYEE - OT 6 72,185 72,041 0 0 0 4112 EMPLOYEE LEAVE 72, 0 0 0 0 4113 SEVERANCES & SEPARATIONS 0 4120 MfiDICARB CONTRIBUTION 8,650 9,269 7,902 8,337 8,650 4121 PERA CONTRIBUTION 27,734 28,601 32,140 32,140 34,917 36,986 39,634 33,789 40,062 36,986 4122 FICA CONTRIBUTIONS 58,277 58,277 69,996 4132 DENTAL INSURANCE 1,642 49,236 51,792 9,99 4131 HEALTH INSURANCE 2,004 2,173 2,173 6 588 263 555 600 588 4133 LIFE INSURANCfi 5,616 5,616 11,232 3,664 8,159 17,818 4134 CASH BENEFITS 17,872 16,305 16,305 4150 WORKERS COMPENSATION 15,585 0 0 4170 WORK ORDER TRANSFER-LABOR 11,551- 13,423- 0 * PERSONAL SERVICES 687,995 729,462 781,215 781,215 842,841 24,300 30,000 33,600 19,824 33,918 13,000 4212 FUELS & LUBES 1 ,028 11,353 12,000 12,000 4217 CLOTHING/LA 0 UNDRY ALLOW 960 660 660 800 4220 OFFICE SUPPLIES 646 3,000 3,800 3,496 2,626 3,000 4221 OPERATING SUPPLIES 140,602 121,711 114,000 115,000 120,000 4222 FOR REPAIR & MAINTENANCE 0 4,472 2,500 2,500 9,900 4225 SMALL TOOL & MINOR EQUIP 5,850 26,338 35,000 35,000 35,000 4229 WORK ORDER TRANSFER-PARTS 30,807 * SUPPLIES 211,253 201,378 191,460 198,160 215,300 2,533 32,082 2,720 2,700 4, 70 3 3 4330 PROFESSIONAL SERVICES 2, 719 960 960 960 4331 DUES & SUBSCRIPTIONS 973 7,000 7,200 7,069 7,009 7,075 4332 COMMUNICATION 1,300 1,300 1,300 669 520 2,300 4333 ADVERTOSTNGION 1,022 2,300 2,300 2,376 650 650 4334 ADVERTISING 503 1,034 650 4335 PRINTING & BINDING 17,838 16,650 16,000 18,750 4336 INSURANCE-NON PERSONNEL 15,079 1,622 1,200 926 1, 1,200 1,600 4337 CONFERENCES AND SCHOOLS 9 10,300 11,000 14,300 7,803 11,479 115,700 4338 UTILITY SERVICES 98,719 110,500 110,000 4340 SERVICE CONTRACT-NON PROF 114,172 700 700 700 334 435 2 700 4341 RENTALS 2 724 2,200 2,200 2,220 2 4346 MISCELLANEOUS 234 234 0 233 250 4350 PYMT TO OTHER AGENCIES * OTHER SERVICES & CHARGES 154,891 175,437 155,905 156,243 170,880 0 0 4520 BUILDING o p 0 0 0 0 4540 MACHINERY 4530 IC OTHER THAN BUILDING 0 0 209,890 153,750 153,000 159,800 CHINERY 151,342 0 5,946 0 0 0 4560 FURNITURE & FIXTURES * CAPITAL OUTLAY 151,342 215,836 153,750 153,000 159,800 ** STREET MAINTENANCE 1,205,481 1,322,113 1,282,330 1,288,618 1,388,821 97 RECREATION AND NATURALIST DEPARTMENT The Recreation and Naturalist Department provides safe, healthful, and creative leisure time programs to meet the needs and interests of the public. The department provides year round recreation activities for residents of all ages and utilizes over 598 acres of park land throughout 43 parks and natural history areas.The divisions established within the department are Recreation and Naturalist. The Recreation Division provides a wide variety of year-round leisure activities that contribute toward the physical, social, and emotional well-being of citizens of all ages. Programs are provided in the following areas: instructional recreation activities, competitive athletic leagues, fitness activities, special events, cultural arts, and outings. This division also operates a Senior Center which provides social services, recreation, transportation, and health and wellness programs.The staff also promotes cooperation among local groups and organizations. The Naturalist division provides a wide range of environmental interpretive programs utilizing available natural resource areas within the city. These services are available to assist local school districts and to provide general extension and advisement to the public and local clubs and organizations.The Naturalist Division is responsible for construction and maintenance of exhibits and interpretive trails and signs for all natural areas in the City. Authorized Personnel: 2000 2001 2002 Recreation 5 5 5 Naturalist 3 3 3 Total 8 8 8 98 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ESUM4 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 RECREATION& NATURALIST RECREATION * PERSONAL SERVICES 499,939 527,497 545,996 545,996 594,156 * SUPPLIES 62,258 62,247 58,845 59,265 61,045 * OTHER SERVICES & CHARGES 174,503 175,868 213,776 212,832 244,982 * OTHER FINANCING USES 0 0 0 0 4,341 ** RECREATION 736,700 765,612 818,617 818,093 904,524 NATURALIST * PERSONAL SERVICES 197,066 204,066 207,781 207,781 218,300 * SUPPLIES 21,605 22,219 21,550 21,550 21,952 * OTHER SERVICES & CHARGES 38,984 39,277 42,489 42,389 44,101 * CAPITAL OUTLAY 1,775 0 9,000 7,700 6,500 ** NATURALIST 259,430 265,562 280,820 279,420 290,853 *** RECREATION & NATURALIST 996,130 1,031,174 1,099,437 1,097,513 1,195,377 99 BUDGET 2002 This page intentionally left blank 1 00 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation &Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Conduct a youth population study to determine the best park locations for youth programs throughout the year. ACTIVITIES 1 a Contact the four school districts to gain Jan Absorbed permission to release student statistics to a mapping company. 1 b Prepare specifications and directions for Feb Absorbed obtaining bids for the mapping project 1c Work with a mapping/GIS firm using the Mar $1,500 New Money school data to produce a map of the youth population in park service areas. 1d Use the youth population numbers to Oct Absorbed determine program needs and activity locations. OBJECTIVE#2 To develop a marketing strategy for the recreation program that attempts to reach residents 5-7 times for identified events/ programs. ACTIVITIES 2a Determine the marketing opportunities Mar Absorbed available to us. 2b Conduct a department meeting to Apr Absorbed determine annual events that need significant marketing. 2c Develop an annual timeline for the May Absorbed marketing program. 2d Use the marketing program to promote May Absorbed the scheduled events and activities. 101 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation &Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Strengthen relationships with other youth serving agencies and departments to improve services and maximize resources. ACTIVTIES 3a Determine the significant relationships Feb Absorbed to be fostered. 3b Meet with the identified agencies to May Absorbed determine the desired outcome of a collaboration. 3c Prepare a written guideline for the Aug Absorbed collaborations,the outcomes expected and a timeline for completing tasks. 3d Create a log book system of evaluating Sep Absorbed the outcomes of each partnership. OBJECTIVE#4 Provide on-line registration for the recreation and natural resource activities. ACTIVITIES 4a Purchase the WebTrac software to run Feb $14,250 New Money the on line-registration system. 4b Purchase the on-line payment software Feb $2,500 New Money to allow payment by major credit card. 4c Provide staff training on the new software Mar Absorbed program. 4d Implement the the on-line registration Mar Absorbed with the spring program session. OBJECTIVE#5 Install new park identification signs to improve the visual image of our park system. ACTIVITIES 5a Work with the sign contractor on the Feb Absorbed 102 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation&Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT second half of the park sign order. 5b Oversee the installation of the park signs. Oct $57,000 Parks CIP OBJECTIVE#6 Develop a Home Projects referral data base for senior citizen use. ACTIVITIES 6a Research the liability implications of the Mar Absorbed referral program. 6b Promote a service discount for seniors May Absorbed using the referral program. 6c Develop a referral evaluation form to Sep Absorbed determine program effectiveness OBJECTIVE#7 Develop a"Call Us First"information and referral service for Fridley seniors. 7a Determine local contact phone numbers Apr Absorbed for services and businesses. 7b Develop a file system with the referral May Absorbed information. 7c Train volunteers to use the data. July Absorbed 7d Implement the"Call Us First"system Sep Absorbed OBJECTIVE#8 Produce a senior information cable tv show in each quarter of the year. ACTIVITIES 8a Review potential show format with the Nov Absorbed production team. 8b Recruit senior volunteer as the program Nov Absorbed host 103 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation &Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 8c Write the scripts for the four shows. Nov Absorbed 8d Produce the four shows for cable access. Dec Absorbed OBJECTIVE#9 Produce a cable television show promoting the adult athletic program. ACTIVITIES 9a Write the script for the cable tv show. Feb Absorbed 9b Coordinate production of the show with Mar Absorbed local access staff person. 9c Use the show for program promotion. Apr Absorbed OBJECTIVE#10 Expand the adult aerobics by adding a Tae-Bo fitness class. ACTIVITIES 10a Locate and hire a qualified Tae-Bo Jan Absorbed instructor. 10b Advertise the Tae-Bo program in the Mar Absorbed department activities brochure. 10c Provide an orientation and training Apr Absorbed session for the instructor. 10d Conduct the Tae-Bo class in the Apr Absorbed spring session. OBJECTIVE#11 Improve the indoor and outdoor facility scheduling of the Fridley Youth Sports Association games and practices. ACTIVITIES 11a Coordinate the availability of facility use Jan Absorbed with the local school districts. 104 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation&Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 11b Work with the various sport league Dec Absorbed directors of the FYSA to set schedules. 11c Send a facility confirmation schedule to Dec Absorbed each sport director and each team coach. OBJECTIVE#12 Expand the adult volleyball program by increasing the number in the Co-Rec league by at least 4 teams. ACTIVITIES Absorbed 12a Send out questionaire/evaluation to past Sep league participants Absorbed 12b Advertise the Volleyball league with $eP mailings to the other adult sport league participants. 12c Contact all local businesses with 100+ Sep Absorbed employees to promote the Voleyball league. 12d Conduct Co-Rec Volleyball league Oct Absorbed registration. 12e Run the Volleyball league with the Nov Absorbed additional teams. 105 RECREATION & NATURALIST - RECREATION 07-70 Change 2001 Budget 2002 Budget Amount % Personal Services $545,996 $594,156 $48,160 8.82% Supplies 58,845 61,045 $2,200 3.74% Other Services/Charges 213,776 244,982 $31,206 14.60% Capital Outlay 0 0 $0 0% Other Financing Uses 0 4,341 $4,341 100% Total $818,617 I $904,524 I $85,907 I 10.49% Personal Services 1. The increase includes$11,456(+4.4%)for salaries, $11,124(+5.0%)for temporary employees an additional $12,812 for health insurance and another$12,451 in PERA/FICA increases. 2. Jack has asked for one new temporary employee,a person to supervise the basketball program at the Fridley Middle School (cost is$1,200). Supplies 1. The increase for supplies includes an additional$1,000 for clothing(mainly t-shirts for various programs), $500 for copier toner and other office supplies, and $350 for equipment repair at the Fridley Community Center(e.g. repair of kiln in ceramic area.) Other Services/Charges 1. The increase includes$775 for senior and youth activity trips and$3,800 in additional IS depreciation charges.This is for on-line registration software and 2 new PCs. The operating costs paid to District 14 for the FCC includes new costs of$26,000 to cover increased operating expenditures, building supervisor and funding a 20 hour/week custodian. The breakdown for other governments is as follows: '49er Days $3,000 Anoka County Traveler 2,352 District No. 14 for FCC 82,400 District No. 14 for Hayes 1,857 Ticket Purchases 6,048 TOTAL $95,657 Capital Outlay 106 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 RECREATION 4101 FULL TIME EMPLOYEE - REG 212,353 209,863 259,578 259,578 271,034 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 177,399 194,349 224,708 224,708 235,832 4105 TEMPORARY EMPLOYEE - OT 190 0 0 0 0 4112 EMPLOYEE LEAVE 39,817 42,592 0 0 0 4113 SEVERENCES & SEPARATIONS 0 0 0 0 0 , 4120 MEDICARE CONTRIBUTION 6,063 6,282 6,964 6,964 7,290 4121 PERA CONTRIBUTION 15,598 15,065 13,446 13,446 17,356 4122 FICA CONTRIBUTIONS 25,808 28,641 20,022 20,022 28,934 4131 HEALTH INSURANCE 11,291 17,888 12,367 12,367 24,039 4132 DENTAL INSURANCE 286 615 362 362 180 4133 LIFE INSURANCE 245 264 210 210 289 4134 CASH BENEFITS 5,393 5,616 5,616 5,616 5,616 4150 WORKERS COMPENSATION 5,496 6,322 2,723 2,723 3,586 * PERSONAL SERVICES 499,939 527,497 545,996 545,996 594,156 4212 FUELS & LUBES 355 376 600 500 500 4217 CLOTHING/LAUNDRY ALLOW 3,338 3,799 4,250 4,250 5,250 4220 OFFICE SUPPLIES 1,623 1,923 2,000 2,000 2,500 4221 OPERATING SUPPLIES 55,638 53,193 51,095 51,415 51,545 4222 FOR REPAIR & MAINTENANCE 738 663 300 600 650 4225 SMALL TOOL & MINOR EQUIP 0 0 100 0 100 4229 WORK ORDER TRANSFER-PARTS 566 2,293 500 500 500 * SUPPLIES 62,258 62,247 58,845 59,265 61,045 4330 PROFESSIONAL SERVICES 765 390 651 651 705 4331 DUES & SUBSCRIPTIONS 860 854 1,035 1,035 1,035 4332 COMMUNICATION 17,533 16,268 18,522 18,500 18,659 4333 TRANSPORTATION 5,278 8,561 7,350 7,350 8,125 4334 ADVERTISING 3,864 686 2,200 1,400 1,400 4335 PRINTING & BINDING 17,741 18,783 21,070 21,070 20,500 4336 INSURANCE-NON PERSONNEL 5,700 5,867 5,800 5,800 6,219 4337 CONFERENCES AND SCHOOLS 2,660 2,327 3,575 3,575 3,650 4340 SERVICE CONTRACT-NON PROF 54,962 54,796 82,951 82,951 112,832 4341 RENTALS 1,011 159 1,800 1,800 1,800 4346 MISCELLANEOUS 13 200 50 400 400 4350 PAYMENTS TO OTHER GOVTS. 64,116 66,977 68,772 68,300 69,657 * OTHER SERVICES & CHARGES 174,503 175,868 213,776 212,832 244,982 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 4720 OPERATING TRANSFERS 0 0 0 0 4,341 * OTHER FINANCING USES 0 0 0 0 4,341 ** RECREATION 736,700 765,612 818,617 818,093 904,524 107 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation&Naturalist 71 Naturalist PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Provide an interesting and educational exhibit area in the main public space of the SNC Interpretive Building. ACTIVITIES la Develop a long-term plan for exhibit Feb Absorbed space renewal to maintain interest of repeat visitors of all ages. 1 b Design and construct a portable exhibit to Apr $600 New Money be used to promote SNC off-site.Will be housed at exhibit room when available. 1c Replace worn wood covering on wall Mar $600 New Money housing animal exhibits. 1d Design and construct one exhibit to Dec $1,000 New Money replace an older existing display. OBJECTIVE#2 Provide visitors to SNC with a facility that meets ADA guidelines for accessibility. ACTIVITIES 2a Work with ADA qualified inspector to Feb Absorbed determine changes required to the Interpretive building. 2b Install automatic opening mechanism on Sep $5,000 New Money main entrance doors. 2c Replace door handles and other building Apr $500 New Money hardware to comply with ADA standards. 2d Replace hardware, plumbing,and stall Apr $1,000 New Money structures in restrooms to meet ADA standards. 108 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation &Naturalist 71 Naturalist PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Improve safety and communications for trail workers and volunteers at SNC through the use of two way radios. ACTIVITIES 3a Design a policy for employee,volunteer Feb Absorbed and group safety while working away from building. 3b Develop training materials for staff and Apr Absorbed volunteers on proper radio use and etiquette. 3c Create secure storage area for radios Apr Absorbed and recharging equipment. 3d Purchase radios and make available to May $600 New Money staff and volunteers. OBJECTIVE#4 Improve main entrance visitor orientation at SNC by installing effective and attractive signage to inform visitors of the major features of the nature center. ACTIVITIES 4a Design site plan and specific signs Feb Absorbed needed for key locations in the entrance area. 4b Construct and install signs. May $500 New Money 109 RECREATION & NATURALIST - NATURALIST 07-71 Change 2001 Budget 2002 Budget Amount Personal Services $207,781 $218,300 $10,519 5.06% Supplies 21,550 21,952 $402 1.87% Other Services/Charges 42,489 44,101 $1,612 3.79% Capital Outlay 9,000 6,500 ($2,500) (27.78%) Other Financing Uses 0 0 $0 0% Total $280,820 1 $290,853 I $10,033 I 3.57% Personal Services 1. The increase includes$4,641 (+3.6%)for salaries, $1,148 (+3.2%)for temporary employees, $1,418 for PERA and $6,938 for health insurance.There is one additional dependent health insurance coverage for 1 employee. Supplies Other Services/Charges 1. Of this increase, $1,430 is for additional cost to heat the building. Capital Outlay 1. $6,500 has been budgeted for ADA related improvements.These include restroom modifications and hardware changes on all doors in the building. 110 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 NATURALIST 4101 FULL TIME EMPLOYEE - REG 101,031 104,946 128,167 128,167 132,808 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 44,793 45,174 45,558 45,558 47,006 4105 TEMPORARY EMPLOYEE - OT 245 0 0 0 0 4112 EMPLOYEE LEAVE 18,372 19,094 0 0 0 4113 SEVERENCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 2,406 2,496 2,565 2,565 2,607 4121 PERA CONTRIBUTION 7,134 6,912 6,639 6,639 8,064 4122 FICA CONTRIBUTIONS 10,287 10,714 10,966 10,966 11,148 4131 HEALTH INSURANCE 5,875 5,632 5,651 5,651 12,019 4132 DENTAL INSURANCE 258 180 181 181 180 4133 LIFE INSURANCE 123 128 126 126 145 4134 CASH BENEFITS 3,835 5,382 5,616 5,616 2,808 4150 WORKERS COMPENSATION 2,707 3,408 2,312 2,312 1,515 * PERSONAL SERVICES 197,066 204,066 207,781 207,781 218,300 4212 FUELS & LUBES 76 67 230 230 130 4217 CLOTHING/LAUNDRY ALLOW 1,928 2,098 1,900 1,900 2,000 4220 OFFICE SUPPLIES 1,100 904 1,030 1,030 1,264 4221 OPERATING SUPPLIES 14,009 15,550 14,280 14,280 14,358 4222 FOR REPAIR & MAINTENANCE 3,612 3,308 3,510 3,510 3,600 4225 SMALL TOOL & MINOR EQUIP 618 0 300 300 300 4229 WORK ORDER TRANSFER-PARTS 262 292 300 300 300 * SUPPLIES 21,605 22,219 21,550 21,550 21,952 4330 PROFESSIONAL SERVICES 475 195 288 288 315 4331 DUES & SUBSCRIPTIONS 902 456 460 460 475 4332 COMMUNICATION 6,458 7,451 6,700 6,700 6,824 4333 TRANSPORTATION 1,164 1,025 1,500 1,500 1,500 4334 ADVERTISING 1,512 1,893 1,600 1,600 1,600 4335 PRINTING & BINDING 9,020 8,640 9,500 9,500 9,335 4336 INSURANCE-NON PERSONNEL 3,944 5,085 4,156 4,156 5,085 4337 CONFERENCES AND SCHOOLS 410 1,090 1,000 1,000 1,030 4338 UTILITY SERVICES 6,901 7,625 7,420 7,420 8,850 4340 SERVICE CONTRACT-NON PROF 8,086 5,476 9,365 9,365 8,587 4341 RENTALS 112 341 400 400 400 4346 MISCELLANEOUS 0 0 100 0 100 4350 PAYMENTS TO OTHER GOVTS. 0 0 0 0 0 * OTHER SERVICES & CHARGES 38,984 39,277 42,489 42,389 44,101 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 9,000 7,700 0 4560 FURNITURE & FIXTURES 1,775 0 0 0 6,500 * CAPITAL OUTLAY 1,775 0 9,000 7,700 6,500 ** NATURALIST 259,430 265,562 280,820 279,420 290,853 111 COMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department is responsible for zoning administration, comprehensive planning, housing programs and redevelopment activities. The divisions established within the department are Building Inspection, Planning and Housing. The budget for the Housing Division is funded by the Fridley HRA. The Building Inspection Division enforces the Building Code within the City in order to prevent health and safety hazards. The Building Inspection staff provides City Code information to homeowners, builders, and businesses and also reviews plans and provides coordination of inspections. The Planning Division is the principal advisor to the Planning Commission, Appeals Commission, Environmental Quality Commission, City Council and City Manager on all land use, urban development, energy and environmental functions. This division reviews building permits, land use applications, and maintain a stipulation follow-through system. The division also administers a variety of recycling programs and administers an aggressive code enforcement program. The Section 8 office supplies support service for roughly 200 rent subsidy recipients in Fridley, St.Anthony,and Spring Lake Park. Authorized Personnel: 2000 2001 2002 Building Inspections 3 3 3 Planning 7 7 7 Total 10 10 10 112 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ESUM4 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 COMMUNITY DEVELOPMENT BUILDING INSPECTION * PERSONAL SERVICES 173,441 190,688 194,406 194,406 191,616 * SUPPLIES 3,950 1,921 1,955 2,135 3,455 * OTHER SERVICES & CHARGES 75,287 87,713 107,954 107,680 109,569 ** BUILDING INSPECTION 252,678 280,322 304,315 304,221 304,640 PLANNING * PERSONAL SERVICES 337,355 353,027 372,556 372,556 371,891 * SUPPLIES 4,332 3,949 6,620 7,120 6,809 * OTHER SERVICES & CHARGES 126,754 138,014 66,369 66,200 64,281 ** PLANNING 468,441 494,990 445,545 445,876 442,981 *** COMMUNITY DEVELOPMENT 721,119 775,312 749,860 750,097 747,621 113 City of Fridley BUDGET 2002 Fund Department Division 101 General Fund 08 Community Development 80 Building Inspections PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 To continue optical imaging program Hire Temporary New Money Employee Also ACTIVITIES Ia Image Inspection Slips 92-99 30,000 slips Mar-02 1 b Image 20%of address files 2,200 files Jun-02 1c Image Land Use Files 2,000 files 1-Dec 1d Purchase Docuware license for plan Jan-02 review notes on the computer image of file and auto indexing(joint purchase) $3,750 MIS Fund OBJECTIVE#2 To improve operating efficiency of division ACTIVITIES 2a. Hire contract inspectors as needed fees to cover cost absorbed • 2b. Purchase Permit and inpsection tracking Mar-02 $6,000 MIS Fund software 2d. Conduct custormer service surveys Dec-02 postage absorbed for random sample of customers 2e. Purchase code and plan review software 2-Jan To be determined New Money to speed plan review 114 City of Fridley BUDGET 2002 Fund Department Division 101 General Fund 08 Community Development 80 Building Inspections PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 To improve ISO rating Increase classification from 5 to 4 ACTIVITIES 3a. Budget for basic issues training for Allocate in $120 New money commission and elected officials 2002 budget conference fee for two people 3b. Provide"Public Awareness"Programs Attend Remodeling $500 Absorbed Fair Written Materials Cable Shows 3c. Evaluate feasibility of Certificate of Begin analysis Survey other cities Absorbed Occupancy program in conjunction with Fire Department Evaluate costs Fire Department Apr-02 and impacts from other programs 3d. Certify Building Inspection Secretary as"Building Permit Technician' Apr-02 $170 Absorbed 115 COMMUNITY DEVELOPMENT - BUILDING INSPECTIONS 08-80 Change 2001 Budget 2002 Budget Amount % Personal Services $ 194,406 $ 191,616 ($2,790) (1.44%) Supplies 1,955 3,455 $1,500 76.73% Other Services/Charges 107,954 109,569 $1,615 1.50% Capital Outlay 0 0 $0 0% Other Financing Uses o 0 $0 0% Total $304,315 I $304,640 I $325 1 0.11% Personal Services 1. Salaries have increased by$6,334(4.4%).The budget for temporary employees has been reduced $13,247.This reflects the reduction in hours for 1 part-time inspector.The reduction is associated with the anticipated completion of the Medtronic project. Supplies 1. About$500 of the increase is attributed to costs associated with changing from the Uniform Building Code to the International Building Code.Another$1,000 has been budgeted to purchase permit tracking software. Other Services/Charges 1. Most of the costs are for contract inspectors(electrical, plumbing and swimming pool). We are projecting no increased costs in this area. Capital Outlay 116 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 BUILDING INSPECTION 4101 FULL TIME EMPLOYEE - REG 98,165 117,595 144,740 144,740 151,074 4102 FULL TIME EMPLOYEE - OT 5,859 4,505 0 0 3,184 4104 TEMPORARY EMPLOYEE - REG 19,907 11,165 17,555 17,555 4,308 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4112 EMPLOYEE LEAVE 20,337 23,275 0 0 0 4113 SEVERANCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 2,092 2,291 2,354 2,354 2,291 4121 PERA CONTRIBUTION 7,381 7,851 7,887 7,887 8,577 4122 FICA CONTRIBUTIONS 8,914 10,990 10,063 10,063 9,797 4131 HEALTH INSURANCE 8,331 10,008 9,803 9,803 10,605 4132 DENTAL INSURANCE 442 555 543 543 543 4133 LIFE INSURANCE 140 148 131 131 145 4134 CASH BENEFITS 960 1,133 351 351 35 4150 WORKERS COMPENSATION 913 1,172 979 979 1,057 * PERSONAL SERVICES 173,441 190,688 194,406 194,406 191,616 4212 FUELS & LUBES 0 0 0 0 0 4220 OFFICE SUPPLIES 831 1,091 740 735 1,240 4221 OPERATING SUPPLIES 3,119 830 1,215 1,400 2,215 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 * SUPPLIES 3,950 1,921 1,955 2,135 3,455 4330 PROFESSIONAL SERVICES 1,680 806 2,760 2,750 3,775 4331 DUES & SUBSCRIPTIONS 156 330 645 640 645 4332 COMMUNICATION 3,428 2,460 2,758 2,750 2,858 4333 TRANSPORTATION 5,040 5,476 5,000 5,000 5,500 4334 ADVERTISING 2,118 0 1,100 1,100 1,100 4335 PRINTING & BINDING 1,627 1,413 1,738 1,700 1,738 4336 INSURANCE-NON PERSONNEL 1,788 1,964 1,893 1,890 1,893 4337 CONFERENCES AND SCHOOLS 2,335 1,839 2,850 2,850 2,850 4340 SERVICE CONTRACT-NON PROF 57,115 73,425 89,210 89,000 89,210 4346 MISCELLANEOUS 0 0 0 0 0 * OTHER SERVICES & CHARGES 75,287 87,713 107,954 107,680 109,569 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** BUILDING INSPECTION 252,678 280,322 304,315 304,221 304,640 117 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 08 Community Development 81 Planning PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Evaluate and adopt potential ordinance amendments. ACTIVITIES la Mother in law apartments Complete by None Absorbed Jul-02 1 b Rezone existing apartments from R-2 to Complete by None Absorbed R-3,where necessary. Nov-02 lc Develop home occupation ordinance. Complete by None Absorbed Oct-02 1d Develop garage sale restrictions. Complete by None Absorbed May-02 1e Develop sprinkler ordinance. Complete by None Absorbed May-02 OBJECTIVE#2 Increase efficiency in moving commission items to Council. ACTIVITIES 2a Remove step in ordinance of all items Comlete by None absorbed going through Planning Commission. Jul-02 OBJECTIVE#3 Make Zoning ordinance more user-friendly. Reduced amount of staff time spent on zoning questions ACTIVITIES 3a Prepare a Zoning workbook Complete by None Absorbed Jun-02 3b Put Zoning ordinance on line. Complete by None Absorbed Feb-02 3c Put Zoning map on line. Complete by None Absorbed Feb-02 OBJECTIVE#4 Continue to educate residents and businesses regarding code enforcement program and issues 118 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 08 Community Development 81 Planning PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT ACTIVITIES 4a. Enter code enforcement data into On going None Absorbed complaint tracking system 4b. Prepare quarterly aticles and reports in On going None Absorbed newsletter 4c. Prepare regular reports for Council On going None Absorbed OBJECTIVE#5 Bring closure to the driveway ordinance requirements ACTIVITIES 5a. Review inventory of properties to On going None Absorbed complaint tracking system 119 COMMUNITY DEVELOPMENT - PLANNING 08-81 Change 2001 Budget 2002 Budget Amount Personal Services $372,556 $371,891 ($665) (0.18%) Supplies 6,620 6,809 $189 2.85% Other Services/Charges 66,369 64,281 ($2,088) (3.15%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $445,545 I $442,981 I ($2,564)1 (0.58%) Personal Services 1. We have realized some savings from employee turnover.While salaries have decreased by $19,583 (6.6%), health insurance costs have increased by$14,618 Supplies 1. The amount budgeted includes$600 for a cabinet to store project files. Other Services/Charges 1. There is a reduction of$2,088. Of this amount, $1,000 is attributed to reduced use of wetland consultants. There is also a reduction of$2,480 in IS depreciation charges.There is yet another of$580 for GIS training.These reductions are partially offset by increased telephone allocation (+$879)and increased cost for advertising (+500). The advertising increase reflects projected ordinance changes. Capital Outlay 1. There is none budgeted. Scott has requested a van for code enforcement. 120 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 PLANNING 4101 FULL TIME EMPLOYEE - REG 235,962 245,031 298,352 298,352 286,497 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 6,980 3,459 10,122 10,122 10,846 4105 TEMPORARY EMPLOYEE - OT 4 0 0 0 0 4112 EMPLOYEE LEAVE 37,542 40,709 0 0 0 4113 SEVERANCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 4,016 4,191 4,467 4,467 4,234 4121 PERA CONTRIBUTION 13,959 14,712 15,979 15,979 15,929 4122 FICA CONTRIBUTIONS 17,112 19,648 18,673 18,673 17,904 4131 HEALTH INSURANCE 14,207 16,282 14,569 14,569 28,988 4132 DENTAL INSURANCE 391 645 543 543 361 4133 LIFE INSURANCE 252 264 252 252 289 4134 CASH BENEFITS 5,892 6,903 8,424 8,424 5,616 4150 WORKERS COMPENSATION 1,038 1,183 1,175 1,175 1,227 * PERSONAL SERVICES 337,355 353,027 372,556 372,556 371,891 4212 FUELS & LUBES 198 222 320 320 384 4220 OFFICE SUPPLIES 1,848 2,422 2,650 2,650 3,275 4221 OPERATING SUPPLIES 1,903 1,228 2,150 2,650 2,150 4225 SMALL TOOL & MINOR EQUIP 0 0 1,400 1,400 1,000 4229 WORK ORDER TRANSFER-PARTS 383 77 100 100 0 * SUPPLIES 4,332 3,949 6,620 7,120 6,809 4330 PROFESSIONAL SERVICES 62,543 82,431 24,785 24,700 23,835 4331 DUES & SUBSCRIPTIONS 2,469 2,525 2,465 2,400 2,465 4332 COMMUNICATION 5,570 5,237 6,621 6,620 7,500 4333 TRANSPORTATION 343 266 300 300 450 4334 ADVERTISING 4,548 7,205 7,700 7,700 8,200 4335 PRINTING & BINDING 2,857 3,167 2,906 2,900 2,906 4336 INSURANCE-NON PERSONNEL 3,101 3,468 3,283 3,280 3,676 4337 CONFERENCES AND SCHOOLS 3,149 1,878 2,750 2,750 2,170 4340 SERVICE CONTRACT-NON PROF 40,080 30,337 15,559 15,550 13,079 4346 MISCELLANEOUS 2,000 1,500 0 0 0 4350 PYMT TO OTHER AGENCIES 94 0 0 0 0 * OTHER SERVICES & CHARGES 126,754 138,014 66,369 66,200 64,281 4520 BUILDING 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** PLANNING 468,441 494,990 445,545 445,876 442,981 121 RESERVE The Reserve for Contingency absorbs any unexpected costs that occur during the year that were not budgeted for. These types of costs are usually in the form of lawsuits or other unexpected expenses. The Reserve provides funds to carry on City business with no interruption of services to taxpayers when unexpected fluctuations in the economy cause a change in any revenue source. 122 RESERVE 09-90 Change 2001 Budget 2002 Budget Amount Personal Services $0 $0 $0 0% Supplies 0 0 $0 0% Other Services/Charges 0 0 $0 0% Capital Outlay 0 0 $0 0% Other Financing Uses 100,000 100,000 $0 0% Total $ 100,000 I $ 100,000 I $0 I 0% Personal Services Supplies Other Services/Charges Capital Outlay Other Financing Uses 1. This is the same amount that we have budgeted for the past few years. 123 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 EMERGENCY 4331 DUES & SUBSCRIPTIONS 0 0 0 0 0 * OTHER SERVICES & CHARGES 0 0 0 0 0 4720 OPERATING TRANSFERS 0 86,332 100,000 100,000 100,000 * OTHER FINANCING USES 0 86,332 100,000 100,000 100,000 ** EMERGENCY 0 86,332 100,000 100,000 100,000 124 NON-DEPARTMENTAL The Non-Departmental Division was established in 1990. This Division will account for expenditures which can not be allocated to specific departments and/or divisions. • 129 NON DEPARTMENTAL 10-00 Change 2001 Budget 2002 Budget Amount Personal Services $0 $0 $0 0% Supplies o 0 $0 0% Other Services/Charges 73,520 58,900 ($14,620) (19.89%) Capital Outlay o 0 $o 0% Other Financing Uses o o $0 0% Total $73,520 I $58,900 I ($14,620)I (19.89%) Personal Services Supplies Other Services/Charges 1. Nondepartmental expenditures include: Non-programmed Studies $25,000 Tuition Reimbursement 22,000 Commission Banquet and Employee Appreciation Banquet 11,500 Insurance Allocation 400 TOTAL $58,900 2. The reduction reflects the absence of a citizen survey in 2002.We have been doing these surveys in even numbered years. Capital Outlay 126 11/16/01 BUDGET 2002 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 NON-DEPARTMENTAL 0 0 0 4140 UNEMPLOYMENT COMPENSATION 4,289 1,080 * PERSONAL SERVICES 4,289 1,080 0 0 0 4220 OFFICE SUPPLIES 90 0 0 0 0 0 0 4221 OPERATING SUPPLIES 838 162 • SUPPLIES 928 162 0 0 0 32,791 16,354 42,000 42,000 25,000 4330 PROFESSIONAL SERVICES 0 0 0 4331 DUES & SUBSCRIPTIONS 103 100 4332 COMMUNICATION 438 0 0 0 0 0 0 4333 TRANSPORTATION 0 0 4335 PRINTING & BINDING 76 0 0 0 0 4336 INSURANCE-NON PERSONNEL 491 382 520 520 400 4337 CONFERENCES AND SCHOOLS 20,787 21,752 20,000 20,000 22,000 9,843 11,000 11,000 11,500 4340 SERVICE CONTRACT-NON PROF 10,561 0 0 0 4350 PMTS TO OTHER AGENCIES 4,959 5,108 * OTHER SERVICES & CHARGES 70,206 53,539 73,520 73,520 58,900 0 0 0 0 0 4720 OPERATING TRANSFERS 0 0 0 0 0 * OTHER FINANCING USES ** NON-DEPARTMENTAL 75,423 54,781 73,520 73,520 58,900 127 BUDGET 2002 This page intentionally left blank 128 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources. They are usually required by statute, charter provision or local ordinance to finance particular governmental functions or activities. Cable TV Fund This fund receives revenues from the issuance of a franchise agreement with the cable TV provider. These revenues are used for the operation and maintenance of a government access channel. Grant Management Fund This fund administers grants received from a variety of intergovernmental agencies. In most cases, grant funds are provided on a reimbursement basis following proper documentation of expenditures, however, in some cases the money is provided in advance to be spent on specific activities outlined in the grant. Solid Waste Abatement Fund This fund was established in 1991. It reflects the City's solid waste abatement activities n such as curbside recycling pickup and yard waste transfer management. r- Housing Revitalization m This fund was established in 1994 in response to Council's "A" priority of impending housing rehabilitation programs to revitalize aging neighborhoods in the community. Police Activity Fund This fund was established in 2000 to manage the return of the excess funding from the Police Consolidation account to the local jurisdiction. Fridley received $2,242,586. Per resolution 25-2000, this money may be used for providing extended funding for: - police personnel originally funded through federal grants, - capital outlay and - information technology. BUDGET 2002 SPECIAL REVENUE FUNDS Fund Balance Summary Fund Special Revenue Funds ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 1999 2000 2001 12/31/01 2002 SPECIAL REVENUE FUNDS: CABLE TV FUND: Fund Balance January 1 $175,560 $199,353 $193,138 $209,772 $246,291 Revenues&Transfers 149,505 139,817 151,000 151,000 175,840 Total Available 325,065 339,170 344,138 360,772 422,131 Less:Expenditures&Transfers 125,712 129,398 114,481 114,481 148,239 Fund Balance December 31 $199,353 $209,772 $229,657 $246,291 $273,892 GRANT MANAGEMENT FUND: Fund Balance January 1 $22,083 $0 ($8,095) $0 $188,343 Revenues&Transfers 1,250,630 615,587 432,530 460,186 343,143 Total Available 1,272,713 615,587 424,435 460,186 531,486 Less: Expenditures&Transfers 1,272,713 615,587 432,530 271,843 351,665 Fund Balance December 31 $0 $0 ($8,095) $188,343 $179,821 SOLID WASTE ABATEMENT FUND: Fund Balance January 1 ($24,685) ($47,739) ($78,283) $1,444 ($69,770) Revenues&Transfers 286,811 361,891 277,500 277,500 281,800 Total Available 262,126 314,152 199,217 278,944 212,030 Less: Expenditures&Transfers 309,865 312,708 314,700 348,714 339,958 Fund Balance December 31 ($47,739) $1,444 ($115,483) ($69,770) ($127,928) HOUSING REVITALIZATION FUND: Fund Balance January 1 $189,749 $250,000 250,000 $250,000 $250,000 Revenues&Transfers 60,251 0 250,000 0 0 Total Available 250,000 250,000 500,000 250,000 250,000 Less: Expenditures&Transfers 0 0 250,000 0 0 Fund Balance December 31 $250,000 $250,000 $250,000 $250,000 $250,000 POLICE ACTIVITY FUND: Fund Balance January 1 $0 $0 2,292,586 $2,335,111 $2,178,985 Revenues&Transfers 0 2,335,111 115,000 115,000 90,000 Total Available 0 2,335,111 2,407,586 2,450,111 2,268,985 Less: Expenditures&Transfers 0 0 271,126 271,126 303,400 Fund Balance December 31 $0 $2,335,111 $2,136,460 $2,178,985 $ 1,965,585 129 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CABLE TV FUND 225-2600-321.80-00 ALL OTHER 143,640 120,738 144,000 0 165,000 225-0000-341.06-00 ADMIN CHARGES 0 0 0 0 840 225-0000-341.06-05 INSURANCE 816 532 1,000 0 0 225-0000-362.10-00 INTEREST EARNINGS-INVEST 8,286 13,907 6,000 0 10,000 225-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 3,237- 360- 0 0 0 225-2600-362.10-00 INTEREST EARNINGS-INVEST 0 0 0 0 0 225-0000-362.61-00 MISCELLANEOUS REVENUE 0 5,000 0 0 0 225-2500-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0 225-2600-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0 * CABLE TV FUND 149,505 139,817 151,000 0 175,840 GRANT MANAGEMENT FUND 227-0000-331.20-00 FEDERAL GRANTS 202,741 225,286 113,406 113,000 104,704 227-0000-331.30-00 CDBG 41,566 160,096 188,952 188,592 129,012 227-0000-331.40-00 CHORE SERVICES - TITLE 3 8,272 14,172 0 19,579 14,000 227-0000-331.50-00 COPS MORE GRANT 63,361 0 0 0 0 227-0000-331.63-00 SECTION 8 25,682 51,074 0 86,864 59,388 227-0000-334.25-00 ALL OTHER STATE GRANTS 906,847 162,656 42,918 42,918 9,188 227-0000-336.31-00 OTHER CITIES AND COUNTY 0 0 9,233 9,233 20,000 227-0000-362.30-00 GENERAL CONTRIB/DONATIONS 305 2,048 0 0 200 227-0000-362.61-00 MISCELLANEOUS REVENUE 1,857 20 0 0 0 227-0000-391.01-00 SALE OF GEN FIXED ASSETS 0 0 0 0 0 227-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 235 78,021 0 6,651 * GRANT MANAGEMENT FUND 1,250,631 615,587 432,530 460,186 343,143 HRA REIMBURSEMENT FUND 236-0000-336.30-00 HRA 14,850 14,405 0 0 0 236-0000-336.31-00 OTHER CITIES AND COUNTY 0 115 0 0 0 236-0000-362.20-00 RENTS AND ROYALTIES 0 0 0 0 0 236-0000-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0 * HRA REIMBURSEMENT FUND 14,850 14,520 0 0 0 SOLID WASTE ABATEMENT 237-0000-334.25-00 ALL OTHER STATE GRANTS 73,336 75,219 75,000 75,000 74,000 237-0000-336.31-00 OTHER CITIES AND COUNTY 0 0 0 0 0 237-0000-345.01-00 YARD WASTE 3,077 2,661 4,000 4,000 2,500 237-0000-345.02-00 RECYCLING FEES 195,293 197,834 192,000 192,000 197,800 237-2900-345.02-00 RECYCLING FEES 390 8 0 0 0 237-0000-345.04-00 RECYCLING PENALTIES 4,988 4,975 4,000 4,000 5,000 237-2900-362.30-00 GENERAL CONTRIB/DONATIONS 0 0 0 0 0 237-2900-362.42-00 OTHER REIMBURSEMENTS 2,168 2,913 2,500 2,500 2,500 237-0000-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0 237-2900-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0 237-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 78,283 0 0 0 237-2900-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0 * SOLID WASTE ABATEMENT 279,252 361,893 277,500 277,500 281,800 DRUG & GAMBLING FORFEIT 130 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 240-0000-351.20-00 DRUG & GAMBLING FORFEITS 23,399 13,160 0 0 0 240-0000-362.61-00 MISCELLANEOUS REVENUE 0 0 0 0 0 * DRUG & GAMBLING FORFEIT 23,399 13,160 0 0 0 HOUSING REVITALIZATION 245-0000-392.01-00 TRANSFER FROM OTHER FUNDS 60,251 0 250,000 0 0 * HOUSING REVITALIZATION 60,251 0 250,000 0 0 CHEMICAL ASSESS. TEAM 250-0000-331.70-00 C.A.T. GRANT 170 447 0 0 0 250-0000-334.70-00 C.A.T./HAZ MAT GRANT 0 52,607 0 0 0 250-0000-362.61-00 MISCELLANEOUS REVENUE 0 2,225 0 0 0 250-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 8,049 0 0 0 * CHEMICAL ASSESS. TEAM 170 63,328 0 0 0 F.C.C. DONATIONS, 255-0000-362.10-00 INTEREST EARNINGS-INVEST 5,195 7,170 0 0 0 * F.C.C. DONATIONS 5,195 7,170 0 0 0 POLICE ACTIVITY FUND 260-0000-331.70-00 C.A.T. GRANT 0 0 0 0 0 260-0000-334.25-00 ALL OTHER STATE GRANTS 0 0 0 0 0 260-0000-362.10-00 INTEREST EARNINGS-INVEST 0 95,585 115,000 0 90,000 260-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 0 3,060- 0 0 0 260-0000-362.61-00 MISCELLANEOUS REVENUE 0 2,242,586 0 0 0 * POLICE ACTIVITY FUND 0 2,335,111 115,000 0 90,000 1,783,253 3,550,586 1,226,030 737,686 890,783 131 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ESUM EXPENDITURE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CABLE TV FUND * PERSONAL SERVICES 60,070 63,079 67,314 42,883 91,589 * SUPPLIES 5,714 3,268 3,650 0 4,150 * OTHER SERVICES & CHARGES 23,746 18,347 43,517 0 25,500 * CAPITAL OUTLAY 36,179 44,704 0 0 27,000 * OTHER FINANCING USES 0 0 0 0 0 ** CABLE TV FUND 125,709 129,398 114,481 42,883 148,239 GRANT MANAGEMENT FUND * PERSONAL SERVICES 238,983 235,684 286,920 126,051 219,060 * SUPPLIES 11,209 11,199 240 240 815 * OTHER SERVICES & CHARGES 83,913 365,284 145,370 145,552 131,790 * CAPITAL OUTLAY 87,192 0 0 0 0 * OTHER FINANCING USES 0 3,420 0 0 0 ** GRANT MANAGEMENT FUND 421,297 615,587 432,530 271,843 351,665 HRA REIMBURSEMENT FUND 0 0 0 * PERSONAL SERVICES 0 0 * SUPPLIES 259 16 0 0 0 * OTHER SERVICES & CHARGES 14,591 13,725 0 0 0 0 0 0 0 0 * CAPITAL OUTLAY * DEBT SERVICE 0 0 0 0 0 ** HRA REIMBURSEMENT FUND 14,850 13,741 0 0 0 SOLID WASTE ABATEMENT * PERSONAL SERVICES 51,480 52,012 57,775 91,789 62,578 * SUPPLIES 195 2,564 4,100 4,100 16,750 * OTHER SERVICES & CHARGES 251,576 258,133 252,825 252,825 260,630 * CAPITAL OUTLAY 1,684 0 0 0 0 132 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ESUM EXPENDITURE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 ** SOLID WASTE ABATEMENT 304,935 312,709 314,700 348,714 339,958 DRUG & GAMBLING FORFEIT, * SUPPLIES 5,550 7,227 0 0 0 * OTHER SERVICES & CHARGES 2,483 723 0 0 0 * CAPITAL OUTLAY 7,761 4,105 0 0 0 ** DRUG & GAMBLING FORFEIT 15,794 12,055 0 0 0 HOUSING REVITALIZATION, * OTHER SERVICES & CHARGES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 250,000 0 0 ** HOUSING REVITALIZATION 0 0 250,000 0 0 CHEMICAL ASSESS. TEAM * PERSONAL SERVICES 12,403 9,990 0 0 0 * SUPPLIES 16,059 4,266 0 0 0 * OTHER SERVICES & CHARGES 17,306 24,690 0 0 0 * CAPITAL OUTLAY 3,084 0 0 0 0 ** CHEMICAL ASSESS. TEAM 48,852 38,946 0 0 0 F.C.C. DONATIONS * SUPPLIES 0 0 0 0 0 * CAPITAL OUTLAY 14,367 2,608 0 0 0 ** F.C.C. DONATIONS 14,367 2,608 0 0 0 POLICE ACTIVITY FUND * CAPITAL OUTLAY 0 0 0 0 0 * OTHER FINANCING USES 0 0 271,126 0 303,400 ** POLICE ACTIVITY FUND 0 0 271,126 0 303,400 945,804 1,125,044 1,382,837 663,440 1,143,262 133 SPECIAL REVENUE FUNDS EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Cable TV Fund $ 114,481 $ 148,239 $33,758 29.49% Grant Management 432,530 351,665 (80,865) (18.70%) Solid Waste Abatement 298,400 321,478 23,078 7.73% Clean-up Days 16,300 18,480 2,180 13.37% Housing Revitilization 250,000 0 (250,000) (100.00%) Police Activity Fund 271,126 303,400 32,274 11.90% Total $ 1,382,837 $ 1,143,262 ($239,575) (17.32%) 134 CABLE TV FUND The Cable TV Fund provides support for the Fridley Municipal Television Channel 17, public access to the Cable Television system, and the activity of the Cable Television and Telecommunications Commission. All regular City Council, Appeals Commission, Planning Commission, and HRA meetings are shown live on Channel 17 and reran several times during the following week. Channel 17 staff also produces "Call on the Council", a live call in show featuring one of the City Council members. In addition, Channel 17 staff provides an electronic community bulletin board, produce original programming, assist all City departments with their audio-video needs, and cable cast programs produced by other sources. The Cable TV Fund also provides equipment necessary for the operations of Channel 17. The Cable TV Fund provides major support for the activities of the Fridley Public Access channel. The operator of the Fridley Public access is contracted by the City of Fridley. The contract is paid out of the Cable TV Fund. Fridley Public Access assists Fridley residents who wish to learn how to use video equipment and produce programs. It also provides opportunities for residents to cable cast their programs over Channel 15. The Cable Television and Telecommunications Commission advises and assists the City Council and the City Manager relating to all matters affecting the cable television and telecommunications systems in the City. The Commission assists with the franchise negotiations, monitors compliance with franchise requirements, and receives reports from the cable company as required by the franchise ordinance. The Cable TV Fund also provides basic cable TV service for: Cable Commissioners, City Council members, City Manager, and the Video Specialist. 135 CABLE TELEVISION FUND EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $67,314 $91,589 $24,275 36.06% Supplies 3,650 4,150 500 13.70% Other Services/Charges 43,517 25,500 (18,017) (41.40%) Capital Outlay 0 27,000 27,000 100% Other Financing Uses 0 0 0 0% Total $ 114,481 I $ 148,239 I $33,758 I 29.49% Personal Services 1. We have added $25,000 to the cost of the interfund charge to cover the cost of General Fund staff in producing cable television shows. Supplies 1. The additional $500 is for light bulbs in the Council projection system. Other Services/Charges 1. We have reduced the amount budgeted for public access from$25,000 to$5,500.We have increased the amount budgeted for conferences by$750.This enables the Cable Commission Chair to attend MACTA conferences. Capital Outlay 1. We have budgeted$27,000 for the following items: $6,500 Vector Scope, used with desktop editing system to correct color. $5,000 Character Generator, replaces current unit purchased in 1994. $3,500 Audio system upgrade in Council Chambers. $12,000 Webcasting Equipment,will enable a web user to choose a meeting or segment of a meeting from video archives. 136 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CITY CHANNEL 4101 FULL TIME EMPLOYEE - REG 1,915 6,255 0 33,877 33,877 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 24,539 21,811 34,910 0 0 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4107 ADMINISTRATIVE CHARGES 23,317 24,000 24,370 0 49,370 4112 EMPLOYEE LEAVE 3,380 3,394 0 0 0 4120 MEDICARE CONTRIBUTION 426 453 501 488 488 4121 PERA CONTRIBUTION 1,545 1,614 1,762 1,882 1,883 4122 FICA CONTRIBUTIONS 1,821 1,938 2,145 2,088 2,088 4131 HEALTH INSURANCE 2,789 3,256 3,268 4,381 3,535 4132 DENTAL INSURANCE 181 180 181 0 181 4133 LIFE INSURANCE 42 44 42 48 48 4140 UNEMPLOYMENT COMPENSATION 0 0 0 0 0 4150 WORKERS COMPENSATION 115 134 135 119 119 * PERSONAL SERVICES 60,070 63,079 67,314 42,883 91,589 4220 OFFICE SUPPLIES 7 61 50 0 50 4221 OPERATING SUPPLIES 5,813 2,347 2,500 0 3,000 4222 FOR REPAIR & MAINTENANCE 0 541 100 0 100 4225 SMALL TOOL & MINOR EQUIP 106- 319 1,000 0 1,000 * SUPPLIES 5,714 3,268 3,650 0 4,150 4330 PROFESSIONAL SERVICES 65 0 600 0 605 4331 DUES & SUBSCRIPTIONS 594 615 1,000 0 1,210 4332 COMMUNICATION 362 352 454 0 454 4333 TRANSPORTATION 219 182 350 0 350 4334 ADVERTISING 399 612 1,000 0 1,000 4335 PRINTING & BINDING 177 101 190 0 79 4336 INSURANCE-NON PERSONNEL 777 1,062 823 0 1,126 4337 CONFERENCES AND SCHOOLS 245 1,072 500 0 1,250 4340 SERVICE CONTRACT-NON PROF 11,865 9,356 13,500 0 13,826 4341 RENTALS 0 0 100 0 100 4350 PMTS TO OTHER AGENCIES 9,043 4,995 25,000 0 5,500 * OTHER SERVICES & CHARGES 23,746 18,347 43,517 0 25,500 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 36,179 44,704 0 0 27,000 * CAPITAL OUTLAY 36,179 44,704 0 0 27,000 4720 OPERATING TRANSFERS 0 0 0 0 0 * OTHER FINANCING USES 0 0 0 0 0 ** CITY CHANNEL 125,709 129,398 114,481 42,883 148,239 137 BUDGET 2002 This page intentionally left blank 138 GRANT MANAGEMENT FUND The Grant Management Fund accounts for grants received from a variety of governmental agencies. In most cases, grant funds are provided on a reimbursement basis following proper documentation of expenditures, however, in some cases the money is provided in advance to be spent on specific activities outlined in the grant. The grant programs the City will be participating in during 2001, include Section 8 Housing, Community Development Block Grants, Chore Services, Planning Grants from the Met Council, and Minnesota Investment Fund grants from the Department of Trade and Economic Development. 139 GRANT MANAGEMENT FUND EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $286,920 $219,060 ($67,860) (23.65%) Supplies 240 815 575 239.58% Other Services/Charges 145,370 131,790 (13,580) (9.34%) Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $432,530 I $351,665 1 ($80,865)1 (18.70%) Personal Services 1. The reduction is attributable to the shifting of funding for two police officers who are no longer grant funded to the General Fund.The amount that has been shifted is$115,000. 2. The personnel remaining in this budget include 1 police officer and two other grant funded police personnel.The total cost of these positions is$145,563.14. 3. The remaining cost, $74,335.86, covers our Section 8 Housing Coordinator, a part-time Section 8 employee and our part-time Handyworks Coordinator. Supplies Other Services/Charges 1. The reduction is mainly attributed to the elimination of CBDG payments to social service organizations. Grants to these organizations are now distributed directly by Anoka County.We have, however, budgeted $125,000 for housing rehabilitation.Approximately one-half of this amount will be covered from unspent funds from the prior year.The other one-half will be dependent on successful application to Anoka County for 2002 CDBG money. Capital Outlay 140 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 GRANT MANAGEMENT FUND 4101 FULL TIME EMPLOYEE - REG 48,232 59,550 181,283 55,840 85,881 p 0 0 4102 FULL TIME EMPLOYEE - OT 8,417 10,837 49,462 97,662 4104 TEMPORARY EMPLOYEE - REG 133,410 111,243 49,860 0 0 4112 EMPLOYEE LEAVE 5,395 11,392 4120 MEDICARE CONTRIBUTION 2,777 2,798 3,338 1,540 2,734 11,950 12,608 16,771 7,125 11,788 4121 PERA CONTRIBUTION 7,111 4,486 9,069 4122 FICA CONTRIBUTIONS 8,780 7,371 15,756 14,952 24,733 4,381 3,535 4131 HEALTH INSURANCE 543 543 180 4132 DENTAL INSURANCE 362 541 145 4133 LIFE INSURANCE 171 137 168 72 726 0 1,404 5,616 4134 CASH BENEFITS 198 4150 WORKERS COMPENSATION 3,535 3,529 3,113 1,198 2,450 * PERSONAL SERVICES 238,983 235,684 286,920 126,051 219,060 381 165 165 740 4220 OFFICE SUPPLIES 432 10,818 75 75 10,777 10, 75 4221 OPERATING SUPPLIES 10, 0 0 0 0 4225 SMALL TOOL & MINOR EQUIP 0 * SUPPLIES 11,209 11,199 240 240 815 p 0 0 4330 PROFESSIONAL SERVICES 5,139 113,743 30 0 0 0 4331 DUES & SUBSCRIPTIONS 15 2,854 2,854 2,404 4332 COMMUNICATION 3,548 2,639 685 320 320 400 4333 TRANSPORTATION 3,233 0 4334 ADVERTISING 0 0 0 0 485 485 600 4335 PRINTING & BINDING 3,198 1,225 4337 CONFERENCES AND SCHOOLS 6,368 555 0 0 0 4,025 4,025 3,386 4340 SERVICE CONTRACT-NON PROF 59,262 243,431 0 0 0 4341 RENTALS p 0 4346 MISCELLANEOUS 0 0 0 0 137,868 125,000 4350 PMTS TO OTHER AGENCIES 3,150 2,976 137,686 * OTHER SERVICES & CHARGES 83,913 365,284 145,370 145,552 131,790 0 0 0 4540 MACHINERY 61,863 0 0 4560 FURNITURE & FIXTURES 25,329 0 0 0 * CAPITAL OUTLAY 87,192 0 0 0 0 4720 OPERATING TRANSFERS 0 0 0 0 0 4727 OP TRNSFR TO HRA FRM CITY 0 3,420 0 0 0 0 0 * OTHER FINANCING USES 0 3,420 ** GRANT MANAGEMENT FUND 421,297 615,587 432,530 271,843 351,665 141 SOLID WASTE ABATEMENT FUND The Solid Waste Abatement Fund was created in 1991 to account for the City's programs and projects associated with solid waste abatement. These include the City's curbside recycling pickup program and the operation of the yard waste transfer site. The program also sponsors a monthly recycling drop off. Funding comes from State SCORE funds through Anoka County and fees charged through the utility billing system and at the yard waste transfer site. Authorized Personnel: 1999 2000 Solid Waste Abatement 1 1 1 Total 1 1 1 142 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 237 Solid Waste Abatement 00 Solid Waste Abatement 00 PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE in Achieve 100%of County Recycling Goal 2525 tons(est.) ACTIVITIES la Meet all requirements of County Funding Conduct one direct $1,700 for postage SCORE/ Agreement mailing to all residents (BFI printing)plus SWAP $200 postage for multi-unit flyer Conduct at least two $600 for prizes,T- SCORE/ public presentations shirts,and SWAP during the year handouts Use City Newsletter $1,000 for one extra SCORE/ articles to disseminate page in 4 newsletter SWAP recycling program issues and$600 for information Adobe Photoshop software Complete public $4,000 for a direct SCORE! education piece on mail piece SWAP County-designated recycling material of the year Complete a new resident None(part of Absorbed program Administration tasks) lb Improve recycling awareness at apartment Conduct an annual $200 for postage SCORE/ buildings mailing to individual SWAP apartment residents Conduct an annual $40 for postage SCORE! mailing to apartment SWAP owners Conduct semi-annual None Absorbed inspections of services Meet with property None Absorbed managers or resident groups when possible 1c Utilize all no or low-cost opportunities within At minimum,2 $500 for props, SCORE/ the City to conduct environmental education community billboard signs,handouts, SWAP messages,2 cable TV and prizes presentations,24-hr recycling recording,FIL, web site,Remodeling Fair,&SNC Spring Fling OBJECTIVE#2 Meet State legislative requirements related to waste management 143 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 237 Solid Waste Abatement 00 Solid Waste Abatement 00 PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT ACTIVITIES 2a Expand City park recycling efforts Be in full compliance with $8,400 for recycling SCORE/ State law by May 2003 containers for parks SWAP 2b Improve recycling efforts in City buildings Recycle at least 50%of None Absorbed waste OBJECTIVE#3 Increase waste reduction ACTIVITIES 3a Participate in available County waste reduction Create applicable $0 Special projects,especially backyard compost bin brochures regarding SWMCB/ distribution projects reducing food, County funds construction,and remodeling waste 3b Participate in available State waste reduction Attend State meetings $500 for local SCORE/ campaign and use available newspaper ad SWAP materials 3c Evaluate the continuance of municipal yard Evaluate cost vs. $10,000 SCORE/ waste transfer station participation in service SWAP OBJECTIVE#4 Continue to maintain cost-effective programs ACTMTIES 4a Evaluate cost vs.tonnages of each material Cost of service should Unknown SCORE/ collected or proposed to be added to curbside not exceed budget SWAP service 4b Pursue possible partnerships with County of Work cooperatively with N/A other communities in order to reduce costs neighboring cities 4c Evaluate level of fees charged for recycling Raise fees if revenues N/A program services are not keeping up with level of expenses OBJECTIVE#5 Protect quality of ground and surface water ACTIVITIES 5a Monitor effectiveness of Moore Lake shoreline Gauge public 50%match Planning buffer project and expand project if success is acceptance of test requirement demonstrated project and proceed accordingly 144 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 237 Solid Waste Abatement 00 Solid Waste Abatement 00 PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 5b Perform testing of Moore Lake Water Quality Maintain fair water $1,000 Planning quality standards 5c Monitor Wellhead Protection Planning process Draft plan due?2002 None Absorbed 5d Administer Phase II CWP MPCA grant Meet the requirements is of $48, 110 r 06 6 cash and General Fund the program without expending funds contribution 5e Apply for additional grants to supplement CWP Meet all match In-kind staff Absorbed funds requirements with commitments existing City match commitments OBJECTIVE#6 Preserve Fridley's Natural Resources ACTIVITIES 6a Pursue grants or student research projects Consider programs,like None Absorbed that would compliment the goals of our the U of M college of Comprehensive Plan Natural Resources Capstone Course project,or projects that we become aware of through out the year 145 SOLID WASTE ABATEMENT FUND EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $57,775 $62,578 $4,803 8.31% Supplies 3,100 15,750 12,650 408.06% Other Services/Charges 237,525 243,150 5,625 2.37% Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $298,400 I $321,478 I $23,078 I 7.73% Personal Services 1. The costs here are for the Recycling Coordinator and two temporary yard waste monitors. The increase includes a$1,860(4.4%)increase in salary and a$2,581 increase in health insurance costs. Supplies 1. The increase includes$11,200 for recycling barrels at City parks, and $700 for computer software. Other Services/Charges 1. The increase includes$4,664 in additional costs for curbside collection of recyclables. The remainder of the increase is for advertising. Capital Outlay 146 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 SOLID WASTE ABATEMENT, 4101 FULL TIME EMPLOYEE - REG 30,624 31,479 42,423 44,283 44,283 4102 FULL TIME EMPLOYEE - OT 420 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 6,400 4,622 3,677 32,835 3,780 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4112 EMPLOYEE LEAVE 4,085 5,245 0 0 0 4120 MEDICARE CONTRIBUTION 534 505 573 1,022 601 4121 PERA CONTRIBUTION 1,820 1,902 2,198 2,460 2,567 4122 FICA CONTRIBUTIONS 2,282 2,161 2,448 4,371 2,569 4131 HEALTH INSURANCE 5,056 5,812 5,831 5,825 8,484 4132 DENTAL INSURANCE 0 0 362 362 0 4133 LIFE INSURANCE 43 44 42 48 48 4150 WORKERS COMPENSATION 216 242 221 583 246 * PERSONAL SERVICES 51,480 52,012 57,775 91,789 62,578 4220 OFFICE SUPPLIES 154 0 100 100 150 4221 OPERATING SUPPLIES 38 2,496 3,000 3,000 15,400 4222 FOR REPAIR & MAINTENANCE 0 0 0 0 200 * SUPPLIES 192 2,496 3,100 3,100 15,750 4330 PROFESSIONAL SERVICES 0 0 0 0 105 4331 DUES & SUBSCRIPTIONS 207 207 255 255 255 4332 COMMUNICATION 3,337 5,039 4,184 4,184 3,950 4333 TRANSPORTATION 189 245 575 575 575 4334 ADVERTISING 1,655 1,793 2,920 2,920 4,300 4335 PRINTING & BINDING 3,341 5,508 2,500 2,500 2,600 4336 INSURANCE-NON PERSONNEL 2,729 2,076 2,891 2,891 2,201 4337 CONFERENCES AND SCHOOLS 319 494 800 800 1,100 4338 UTILITY SERVICES 0 0 0 0 0 4340 SERVICE CONTRACT-NON PROF 223,387 221,904 223,400 223,400 228,064 4341 RENTALS 0 0 0 0 0 4346 MISCELLANEOUS 0 0 0 0 0 * OTHER SERVICES & CHARGES 235,164 237,266 237,525 237,525 243,150 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4560 FURNITURE & FIXTURES 1,684 0 0 0 0 * CAPITAL OUTLAY 1,684 0 0 0 0 ** SOLID WASTE ABATEMENT 288,520 291,774 298,400 332,414 321,478 147 MONTHLY DROP OFF EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount % Personal Services $0 $0 $0 0% Supplies 1,000 1,000 0 0% Other Services/Charges 15,300 17,480 2,180 14.25% Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $ 16,300 I $ 18,480 I $2,180 I 13.37% Personal Services Supplies Other Services/Charges 1. The additional costs is for post cards and other advertising needed to promote the"drop-off"days. Capital Outlay 148 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 MONTHLY DROP OFF 1,000 1,000 4221 OPERATING SUPPLIES 3 68 1,000 * SUPPLIES 3 68 1,000 1,000 1,000 0 0 0 0 4330 PROFESSIONAL SERVICES 0 0 1,680 4332 COMMUNICATION 55 1,789 0 0 0 0 0 4333 TRANSPORTATION 0 0 500 4334 ADVERTISING 0 2,229 0 0 0 0 0 1,200 4335 PRINTING & BINDING 4340 SERVICE CONTRACT-NON PROF 16,357 16,849 15,300 15,300 14,100 4346 MISCELLANEOUS 0 0 0 * OTHER SERVICES & CHARGES 16,412 20,867 15,300 15,300 17,480 ** MONTHLY DROP OFF 16,415 20,935 16,300 16,300 18,480 149 HOUSING REVITALIZATION FUND This Fund was established in 1994 in response to Council's"A"priority of implementing a variety of housing revitalization and redevelopment programs. The intent of the fund is to provide monies for projects which are necessary for maintaining or improving property values in the City's neighborhoods. 150 HOUSING REVITILIZATION FUND EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $0 $0 $0 0% Supplies 0 0 0 0% Other Services/Charges o 0 0 0% Capital Outlay 250,000 0 (250,000) (100.00%) Other Financing Uses 0 0 0 0% Total $250,000 1 $0 1 ($250,000)1 (100.00%) Personal Services Supplies Other Services/Charges Capital Outlay 1. Since we have not been using this fund,we have not budgeted for it. 151 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 HOUSING REVITALIZATION 4330 PROFESSIONAL SERVICES 0 0 0 0 0 4338 UTILITY SERVICES 0 0 0 0 0 4340 SERVICE CONTRACT-NON PROF 0 0 0 0 0 4350 PMTS TO OTHER AGENCIES 0 0 0 0 0 * OTHER SERVICES & CHARGES 0 0 0 0 0 4510 LAND 0 0 0 0 0 4520 BUILDING 0 0 250,000 0 0 * CAPITAL OUTLAY 0 0 250,000 0 0 ** HOUSING REVITALIZATION 0 0 250,000 0 0 152 POLICE ACTIVITY FUND The Police Activity Fund was established in 2000 to manage the return of the excess funding from the Police Consolidation account to the local jurisdiction. Fridley received $2,242,586. Per resolution 25-2000,this money may be used for providing extended funding for: - police personnel originally funded through federal grants, - capital outlay and - information technology. 153 POLICE ACTIVITY FUND EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $o $0 $0 0% Supplies o 0 0 0% Other Services/Charges o 0 0 0% Capital Outlay o 0 0 0% Other Financing Uses 271,126 303,400 32,274 11.90% Total $271,126 I $303,400 I $32,274 I 11.90% Personal Services Supplies Other Services/Charges Capital Outlay Other Financing Uses 1. The Police Activity Fund is used to account for the expenditure of police pension turnback money that became available to us in early 2001. For 2002,we are recommending the use of$303,400. The money is designated for youth program costs, costs that were previously grant funded and costs associated with new technology. 154 11/15/01 BUDGET 2002 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 POLICE 4530 IMPROVE OTHER THAN BLDG 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 4720 OPERATING TRANSFERS 0 0 271,126 0 303,400 * OTHER FINANCING USES 0 0 271,126 0 303,400 ** POLICE 0 0 271,126 0 303,400 Speclaf Re.educ Fu,as TAA: 945,804 1,125,044 1,382,837 663,440 1,143,262 155 BUDGET 2002 This page intentionally left blank 156 CAPITAL PROJECTS FUNDS Capital Projects Funds are used to account for the resources expended to acquire permanent or long-term assets. These funds are established to provide special accounting for bond proceeds, grants and contributions designated for the acquisition of capital assets. Capital Projects Funds provide a formal mechanism which enables administrators to ensure that revenues designated for specific purposes are properly used. Capital Improvement Fund This fund is used to account for monies received from property taxes, state aids, interest income and contributions that are used to finance major improvements and the acquisition of assets that require a large capital outlay. This fund is broken down into three separate divisions; General, Streets, and Parks. The City prepares a separate five year Capital Improvement Plan which details the proposed use of these funds. It is included in this section. C) 0 r Do 2. m C) --1 U) T C Z 0 U) BUDGET 2002 CAPITAL IMPROVEMENT FUND Fund Balance Summary Fund 408 Capital Improvement Funds ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 1999 2000 2001 12/31/01 2002 CAPITAL PROJECTS FUNDS: CAPITAL IMPROVEMENT FUND: Fund Balance January 1 8,221,750 5,311,061 5,040,636 4,971,191 4,155,566 Revenues&Transfers 644,926 1,208,326 532,775 532,775 3,437,943 Total Available 8,866,676 6,519,387 5,573,411 5,503,966 7,593,509 Less: Expenditures&Transfers 3,555,615 1,548,196 1,348,400 1,348,400 1,043,800 Fund Balance December 31 5,311,061 4,971,191 4,225,011 4,155,566 6,549,709 157 10/31/01 BUDGET 2002 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS 408RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CAPITAL IMPROVEMENT FUND GCNCra I 408-0000-334.25-00 ALL OTHER STATE GRANTS 6,219 0 0 0 0 408-0000-361.10-00 FROM COUNTY - CURRENT 1,509 1,447 0 0 0 408-0000-362.10-00 INTEREST EARNINGS-INVEST 64,766 153,844 86,072 86,072 86,072 408-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 18,571- 9,474- 0 0 0 408-0000-361.15-00 FROM COUNTY - DELINQUENT 0 103 0 0 0 408-0000-362.30-00 GENERAL CONTRIB/DONATIONS 0 500 0 0 0 408-0000-362.61-00 MISCELLANEOUS REVENUE 0 28,585 0 0 0 408-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0 * CAPITAL IMPROVEMENT FUND 53,923 175,005 86,072 86,072 86,072 STREETS 408-0006-334.19-00 MUN STATE AID ST-CONSTRUC 235,464 659,615 0 0 0 408-0006-334.25-00 ALL OTHER STATE GRANTS 0 32,170 0 0 0 408-0006-362.10-00 INTEREST EARNINGS-INVEST 225,136 89,415 290,716 290,716 290,716 408-0006-362.10-05 UNREALZD GAIN/LOSS ON INV 64,561- 0 0 0 0 408-0006-392.01-00 TRANSFER FROM OTHER FUNDS 10,423 336,164 0 0 2,900,000 * STREETS 406,462 1,117,364 290,716 290,716 3,190,716 PARKS 408-0007-311.10-00 CURRENT AD VALOREM 72,863 70,744 70,550 70,550 90,718 408-0007-311.20-00 DELINQUENT AD VALOREM 237 813 0 0 0 408-0007-334.02-00 HOMESTEAD/AG CREDIT AID 15,000 15,000 15,000 15,000 0 408-0007-362.10-00 INTEREST EARNINGS-INVEST 18,504 126,520 40,437 40,437 40,437 408-0007-362.10-05 UNREALZD GAIN/LOSS ON INV 5,306- 0 0 0 0 408-0007-362.31-00 PARK FEES 93,666 24,242 30,000 30,000 30,000 408-0007-362.61-00 MISCELLANEOUS REVENUE 0 14,803 0 0 0 408-0007-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0 * PARKS 194,964 252,122 155,987 155,987 161,155 ** CAPITAL IMPROVEMENT FUND 655,349 1,544,491 532,775 532,775 3,437,943 158 10/31/01 BUDGET 2002 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUND 408ESUM EXPENDITURE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CAPITAL IMPROVEMENT FUND—Gt,,crr.i 0 0 * SUPPLIES 4,287 5,347 0 * OTHER SERVICES & CHARGES 41,534 39,256 0 0 0 * CAPITAL OUTLAY 254,974 98,139 204,000 204,000 713,000 * OTHER FINANCING USES 0 0 0 0 0 ** CAPITAL IMPROVEMENT FUND 300,795 142,742 204,000 204,000 713,000 STREETS * OTHER SERVICES & CHARGES 0 169 0 0 * CAPITAL OUTLAY 0 0 830,000 0 0 * OTHER FINANCING USES 2,937,504 1,519,192 0 830,000 140,000 ** STREETS 2,937,504 1,519,361 830,000 830,000 140,000 PARKS 0 * SUPPLIES 0 0 0 0 * OTHER SERVICES & CHARGES 72 189 0 0 0 * CAPITAL OUTLAY 327,286 222,065 314,400 314,400 190,800 ** PARKS 327,358 222,254 314,400 314,400 190,800 *** GENERAL 3,565,657 1,884,357 1,348,400 1,348,400 1,043,800 159 CAPITAL IMPROVEMENT FUND EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount General $204,000 $713,000 $509,000 249.51% Streets 830,000 140,000 (690,000) (83.13%) Parks 314,400 190,800 (123,600) (39.31%) Total $ 1,348,400 1 $ 1,043,800 1 ($304,600)1 (22.59%) General 1. Upgrade to Digit Community Billboard $13,000 2. Municipal Garage Improvements 650,000 3. Municipal Garage Overhead Doors 50,000 TOTAL: $713,000 Streets (These are all shown"net"ie City Contribution) 1. Year 2002 Street Reconstruction Program Ward 3. $40,000 2. Year 2002 Sealcoat Program (area 5). 100,000 3. Signal Painting Project 0 4. Reconstruct 57th Ave East of University to 7th St. (HRA) 0 TOTAL: $140,000 Parks 1. Court Resurfacing $30,000 2. Park Signs 20,000 3. Commons Park Parking Lot Repairs-Phrase I 70,000 4. Fencing Repairs 25,000 5. Farr Lake Trail Replacement 30,000 6. Fishing Pier Replacement 10,000 7. Park Furnishings 5,800 TOTAL: $190,800 TOTAL GENERAL CAPITAL IMPROVEMENTS $1,043,800 160 10/31/01 BUDGET 2002 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS 408ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CAPITAL IMPROVEMENT FUND-G, i(( 4221 OPERATING SUPPLIES 3,757 3,614 0 0 4222 FOR REPAIR & MAINTENANCE 530 1,733 0 0 * SUPPLIES 4,287 5,347 0 0 4330 PROFESSIONAL SERVICES 34,675 0 0 0 4333 TRANSPORTATION 0 0 0 0 4334 ADVERTISING 101 113 0 0 4340 SERVICE CONTRACT-NON PROF 6,758 39,143 0 0 4350 PMTS TO OTHER AGENCIES 0 0 0 0 * OTHER SERVICES & CHARGES 41,534 39,256 0 0 4520 BUILDING 0 0 0 0 4530 IMP OTHER THAN BUILDING 0 10,433 204,000 204,000 713,000 4540 MACHINERY 27,035 23,478 0 0 4560 FURNITURE & FIXTURES 227,939 64,228 0 0 * CAPITAL OUTLAY 254,974 98,139 204,000 204,000 713,000 4720 OPERATING TRANSFERS 0 0 0 0 * OTHER FINANCING USES 0 0 0 0 ** CAPITAL IMPROVEMENT FUND 300,795 142,742 204,000 204,000 713,000 161 10/31/01 BUDGET 2002 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS 408ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 STREETS 4330 PROFESSIONAL SERVICES 0 169 0 0 4334 ADVERTISING 0 0 0 0 4340 SERVICE CONTRACT-NON PROF 0 0 0 0 * OTHER SERVICES & CHARGES 0 169 0 0 4530 IMP OTHER THAN BUILDING 0 0 830,000 0 * CAPITAL OUTLAY 0 0 830,000 0 4720 OPERATING TRANSFERS 2,937,504 1,519,192 0 830,000 140,000 * OTHER FINANCING USES 2,937,504 1,519,192 0 830,000 140,000 ** STREETS 2,937,504 1,519,361 830,000 830,000 140,000 162 10/31/01 BUDGET 2002 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS 408ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 PARKS 4221 OPERATING SUPPLIES 0 0 0 0 4222 FOR REPAIR & MAINTENANCE 0 0 0 0 * SUPPLIES 0 0 0 0 4330 PROFESSIONAL SERVICES 0 0 0 0 4334 ADVERTISING 72 189 0 0 4340 SERVICE CONTRACT-NON PROF 0 0 0 0 4346 MISCELLANEOUS 0 0 0 0 4350 PMTS TO OTHER AGENCIES 0 0 0 0 * OTHER SERVICES & CHARGES 72 189 0 0 4520 BUILDING 26,248 2,420 0 0 4530 IMP OTHER THAN BUILDING 296,802 217,886 314,400 314,400 190,800 4560 FURNITURE & FIXTURES 4,236 1,759 0 0 * CAPITAL OUTLAY 327,286 222,065 314,400 314,400 190,800 ** PARKS 327,358 222,254 314,400 314,400 190,800 *** CAPITAL IMPROVEMENT FUND 3,565,657 1,884,357 1,348,400 1,348,400 1,043,800 163 BUDGET 2002 City of Fridley State of Minnesota Five Year Capital Improvement Plan The 5-Year Capital Improvement Plan is a comprehensive list of improvements identified to meet the needs of the City for the next 5 years. A"Capital Improvement"is defined as a major expenditure of public funds for the acquisition, construction or replacement of a needed physical facility or major asset to support the City's infrastructure. The Capital Improvement Plan's objective is to provide an organized information schedule to the City Council for making policy decisions so that projects can be better evaluated against community needs and the community's ability to pay. Each year the City revises the plan document,which includes detailed information for each project proposed for the future with emphasis on the forthcoming year. The plan sets forth the proposed scheduling of specific projects by year, and estimated cost. Annually, the council approves the following year's program through the budgeting process. The plan is broken down as follows: Capital Improvements Plan General Capital Improvements Street Capital Improvements Parks Capital Improvements Utility Funds Improvements Plan Water Capital Improvements Sewer Capital Improvements Storm Water Capital Improvements Funds for the General and Streets Capital Improvements are obtained annually through interest income. Funds for the Parks Capital Improvements are established annually through interest income, property taxes and fees that are obtained through the plating & lot split process. The Water, Sewer and Storm Water Capital Improvement funding occurs as a function of each of the funds within the enterprise group of accounts. The Capital Improvement Plan is incorporated into the annual budget through the Capital Improvement Fund (General, Streets and Parks Improvements), and the Utility Funds (Water, Sewer and Storm Water)budgets. 164 CAPITAL IMPROVEMENTS PLAN-2002 GENERAL: 1. Upgrade to Digital Community Billboard The existing Community Billboard located on University Ave near the Fire Department parking area was installed in the 1970's. The billboard is completely a manual system requiring a public service worker to change the wording weekly. Also, numerous maintenance tasks are performed yearly to maintain the board. The upgraded electronic digital billboard can be changed very quickly from inside the Municipal Center with no need for personnel to manually install letters or lighting. The approximate cost is $13,000 to remove the existing board and install the electronic digital community billboard in its place. 2. Municipal Garage Improvements The 2002 Capital Improvement budget identified $650,000 to remodel the Municipal Garage office area, lunch room, locker room, restrooms, and expand the mechanical work areas. The building has not been remodeled or improved since the early 1980's. 3. Municipal Garage Overhead Garage Doors In conjunction with the Municipal Garage improvements, all the overhead doors will be replaced with new doors meeting current energy standards with improved insulation and safety requirements. The approximate cost is budgeted for $50,000. We can expect to reduce our heating costs by approximately 20% as a result of the increased insulation value of these doors. STREETS: 1. 2002 Street Reconstruction Program-Ward 3 The 2002 street reconstruction program proposes to rebuild the streets in the Rice Creek Way, 66 '/z Way, 66th Way, 67th Ave, Hickory Street and Ashton Avenue area. The project will consist of new concrete curb and gutter, new base and asphalt surface. The estimated project cost is $600,000 with the city's cost estimated at$40,000 2. 2002 Sealcoating Program (Area 5) Sealcoat area No. 5, generally in the west-central section of the City. It is bounded by Glen Creek Road/73rd on the north to 61S` (I-694) on the south, and University Avenue on the east and the Mississippi River on the west. This is approximately 250,000 square yards of street sealcoating with an estimated budget of$100,000. 3. Signal Painting Project First phase of the traffic signal painting program throughout Fridley. This will include approximately six intersections with signals requiring paint. Signals to be painted are determined by age and existing condition. The estimated project cost is$55,000 with the City's cost estimated at$0. 4. Reconstruct 57th Avenue East of University to 7th Street(HRA) Reconstruct 57th Avenue east of University Avenue to 7th Street in conjunction with a sanitary sewer trunk line installation, provide additional turn lanes and resurface to accommodate increased traffic to Medtronic Inc. The estimated cost of$200,000 is budgeted in the HRA plans. 165 PARKS: 1. Court Resurfacing Court resurfacing is needed on the City's basketball and tennis courts with a color coating material. Color coating material needs to be replaced every 3-4 years in order to keep the tennis courts in acceptable playing condition. Courts to be color coated are determined annually by the Park Maintenance supervisor and the Recreation Director. Also, some tennis courts will require asphalt overlays to protect the surfaces from deterioration. The cost is estimated at$30,000. 2. Park Signs Replace and install new directional and park identification signs throughout the City's park system. The estimated cost is$20,000. 3. Commons Park Parking Lots Replacement—Phase I Remove and reconstruct the Commons Park parking lots, Phase I, with new asphalt. The lots will be rebuilt with new class 5 and new asphalt mat. The cost is estimated at$70,000 for Phase I. 4. Fencing Repairs Fencing repairs are needed throughout the park system. The areas needing the repairs are determined annually by the Park Maintenance supervisor and the Recreation Director. The cost estimate is$25,000. 5. Farr Lake Trail Replacement The Farr Lake trail is in need of complete replacement by removing the existing deteriorated asphalt surface, rebuilding the sub-grade material and overlaying with a new 4-inch asphalt mat. The estimated cost is $30,000. 6. Fishing Pier Replacement The fishing pier at the Moore Lake Beach Park is in need of replacement. The DNR will provide a matching grant to reconstruct the pier. The estimated cost for the City's portion is$10,000. 7. Park Furnishings Consists of selective replacement of picnic tables and park benches throughout the City parks. The estimated cost is $5,800. 166 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota General Capital Improvements 2001 Beginning Balance $ 1,523,162 Revenues Interest Income 76,158 Total Revenues $76,158 Funds Available 1,599,320 Proiects ** Recarpet Muni Center Upper&Lower Levels 140,000 ** Reconstruct Front Reception&Work Area 14,500 * Remodel Police Locker Rooms 14,000 * Repair Concrete Sidewalk/Ped Bridge Deck 10,000 * Repair&Repaint Interior&Exterior of Muni Garage 25,000 • Replace Muni Center Plaza Area Fountain 5,000 * Install(3)Light Poles/Fixtures-Muni Center Ramp 10,000 Total Projects $218,500 Ending Balance $ 1,380,820 2002 Beginning Balance $ 1,380,820 Revenues Interest Income 69.041 Total Revenues $69,041 Funds Available 1,449,861 Projects Upgrade to Digital Community Billboard 13,000 Municipal Garage Improvements 650,000 Municipal Garage Overhead Garage Doors 50,000 Total Projects $713,000 Ending Balance $ 736,861 * New Project or Equipment ** Relocated Project or Equipment 167 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota General Capital Improvements 2003 Beginning Balance $ 736,861 Revenues Interest Income 36,843. Total Revenues $36,843 Funds Available 773,704 Projects Resurface Muni Garage Asphalt Area 75,000 Total Projects $75,000 Ending Balance $ 698,704 2004 Beginning Balance $ 698,704 Revenues Interest Income 34,935 Total Revenues $34,935 Funds Available 733,639 Projects Total Projects $0 Ending Balance $ 733,639 168 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota General Capital Improvements 2005 Beginning Balance $ 733,639 Revenues Interest Income 36.682 Total Revenues $36,682 Funds Available 770,321 Projects ** Salt Shed(Muni Garage) 125,000 Aerial Truck for Fire 500,000 Total Projects $625,000 Ending Balance $ 145,321 2006 Beginning Balance $ 145,321 Revenues Interest Income 7.266 Total Revenues $7,266 Funds Available 152,587 Projects Total Projects $0 Ending Balance $ 152,587 169 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota General Capital Improvements Other Years Remodel Lower Level Lobby(2007) 25,000 Total Projects $ 25,000 J\Acctg\Budget\2002\CI P\Gen,Streets&Pa rks/General 10/30/01 170 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota Streets Capital Improvements 2001 Beginning Balance $ 1,835,057 Revenues Interest Income 91,753 Minnesota State Aid-Construction 100,000 Total Revenues $191,753 Funds Available 2,026,810 Protects 2001 Sealcoat Program(Area 4) 180,000 2001 Street Reconstruction Program Ward 2 500,000 * Design TH 65 Additional North&Southbound Lanes HRA 0 (Total cost=$600,000 400,000 state 200,000 HRA). • Gateway East-E Univ Ave Frontage Road(190,000) HRA 0 Total Projects $680,000 Ending Balance $ 1,346,810 2002 Beginning Balance $ $1,346,810 Revenues Interest Income 67,340 One time transfer from Closed Debt Service Fund 2,800,000 Total Revenues $2,867,340 Funds Available 4,214,150 Projects 2002 Street Reconstruction Program Ward 3 40,000 Contract Budget Cost= $ 600,000 MSA Reimburse= (335,000) Special Assessment= (125,000) Stormwater Transfer= (100,000) 2002 Sealcoat Program(Area 5) 100,000 "' Signal Painting Project 0 Contract Budget Cost= $ 55,000 MSA Reimburse= (55,000) Reconstruct 57th East of Univ to 7th St (200,000) HRA 0 Total Projects $140,000 Ending Balance $ 4,074,150 New Project or Equipment " Relocated Project or Equipment "' State AidConst Fund From Milage Available 171 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota Streets Capital Improvements 2003 Beginning Balance $ $4,074,150 Revenues Interest Income 203.708 Funds Available 4,277,858 Protects 2003 Street Reconstruction Program Ward 1 50,000 Contract Budget Cost= $ 600,000 MSA Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100.000) 2003 Sealcoat Program(Area 6) 100,000 *** Signal Painting Project (TH47 North 1/2) 0 Contract Budget Cost= $ 55,000 MSA Reimburse= (55,000) * Biking/Walkway 7th St(61st to 53rd) 42,000 *** TH65 Add! N&S Bound Lanes/Causeway 7 million HRA $0 (6.5 million State/Fed .5 million HRA) * 73th Ave/73 1/2 East Reconstruction HRA 0 (Salvage Yard Redevelopment-HRA$100,000) * Bikeway/Walkway 61st Ave"NCDA"(Commuter Rail Underpass) 0 (Grant$24,000) * Bikeway/Walkway W Main St"NCDA"(57th&61st) 0 (Grant$24,000) Total Projects $192,000 Ending Balance $ 4,085,858 2004 Beginning Balance $ $4,085,858 Revenues Interest Income 204,293 Funds Available 4,290,151 Projects 2004 Street Reconstruction Program Ward 2 50,000 Contract Budget Cost= $ 600,000 MSA Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100,000) 2004 Sealcoat Program(Area 7) 120,000 *** Signal Painting Project (TH47 South 1/2) 0 Contract Budget Cost= $ 55,000 MSA Reimburse= (55,000) * Sidewalk 61st to 63rd&5th St (NCDA$24,000) HRA 0 Total Projects $170,000 Ending Balance $ 4,120,151 172 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota Streets Capital Improvements 2005 Beginning Balance $ $4,120,151 Revenues Interest Income 206,008 Funds Available 4,326,158 Projects 2005 Street Reconstruction Program Ward 3 50,000 Contract Budget Cost= $ 600,000 MSA Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100.000) 2005 Sealcoat Program(Area 8) 120,000 *** Signal Painting Project (ERR North 1/2) 0 Contract Budget Cost= $ 55,000 MSA Reimburse= (55,000) *** 85th Ave Trail Project 150,000 Total Projects $320,000 Ending Balance $ 4,006,158 2006 Beginning Balance $ $4,006,158 Revenues Interest Income 200,308 Funds Available 4,206,466 Projects 2006 Street Reconstruction Program Ward 1 50,000 Contract Budget Cost= $ 600,000 MSA Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100,000) 2006 Sealcoat Program(Area 1) 140,000 *** Signal Painting Project (ERR South 1/2) 0 Contract Budget Cost= $ 55,000 MSA Reimburse= (55,000) Total Projects $190,000 Ending Balance $ 4,016,466 173 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota Streets Capital Improvements Other Years Ashton Avenue Extension 110,000 Mississippi &HWY 65 Improvement 75,000 * Decorative Improvements for 57th Ave(2006) HRA/Medtronic 200,000 Total Projects $ 385,000 McctOudget\2002\CIP\Gen,Streets&Parks/Streets 10/30/01 174 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota Parks Capital Improvements 2001 Beginning Balance $ 1,612,972 Revenues Interest Income 80,649 Current Ad Valorem 85,000 Homestead&Agriculture Credit Aid 15,000 Park contributions 10.000 Total Revenues $190,649 Funds Available 1,803,621 Proiects Court Resurfacing 29,500 Park Signs 57,000 Park Furnishings-Replacements 5,400 ADA Improvements 20,000 Little League Field Upgrades 20,000 Commons Park Electrical Re-wiring 50,000 * Springbrook Nature Center Maintenance/Storage Building 50,000 Parks Contingency Projects 25,000 Total Projects $256,900 Ending Balance $ 1,546,721 2002 Beginning Balance $ $1,546,721 Revenues Interest Income 77,336 Current Ad Valorem 90,718 Homestead&Agriculture Credit Aid 0 Park contributions 10,000 Total Revenues $178,054 Funds Available 1,724,775 Projects Court Surfacing 30,000 Park Signs 20,000 Commons Park Parking Lots Replacement Phase I 70,000 Fencing Repairs 25,000 * Farr Lake Trail Replacement 30,000 * Fishing Pier Replacement(with 50%grant) 10,000 Park Furnishings 5,800 Total Projects $190,800 Ending Balance $ 1,533,975 • New Project or Equipment ** Relocated Project or Equipment 175 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota Parks Capital Improvements 2003 Beginning Balance $ $1,533,975 Revenues Interest Income 76,699 Current Ad Valorem 90,718 Homestead&Agriculture Credit Aid 0 Park contributions 10.000 Total Revenues $177,417 Funds Available 1,711,391 Projects Court Surfacing/Overlays 61,000 Park Furnishings 6,100 Fencing Repairs 20,000 Commons Park Parking Lots Replacement Phase II 65,000 • Madsen Park Picnic Shelter 25,000 • SNC Carpet Replacement 11,000 Portable Bleachers 35,000 Total Projects $223,100 Ending Balance $ 1,488,291 2004 Beginning Balance $ $1,488,291 Revenues Interest Income 74,415 Current Ad Valorem 90,718 Homestead&Agriculture Credit Aid 0 Park contributions 10.000 Total Revenues $175,133 Funds Available 1,663,424 Projects Court Surfacing/Overlays 76,400 Park Furnishings 6,400 Innsbruck Park Trail Upgrades 20,000 * Community Park Roof Replacement 20,000 • Basketball Court at Commons Park 22,000 Total Projects $144,800 Ending Balance $ 1,518,624 176 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota Parks Capital Improvements 2005 Beginning Balance $ $1,518,624 Revenues Interest Income 75,931 Current Ad Valorem 90,718 Homestead&Agriculture Credit Aid 0 Park contributions 10.000 Total Revenues $176,649 Funds Available 1,695,273 Proiects ' Commons Park Ballfield Drainage(with 50%grant) 257,500 Court Surfacing 35,000 Park Fumishings 6,500 Total Projects $299,000 Ending Balance $ 1,396,273 2006 Beginning Balance $ $1,396,273 Revenues Interest Income 69,814 Current Ad Valorem 90,718 Homestead&Agriculture Credit Aid 0 Park contributions 10,000 Total Revenues $170,532 Funds Available 1,566,805 Proiects * Commons Park Warming House 100,000 Court Resurfing 35,000 Park Furnishings 10,000 Total Projects $145,000 Ending Balance $ 1,421,805 177 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/30/01 State of Minnesota Parks Capital Improvements Other Years Fridley Community Center Gym 2,500,000 * Dredging Farr Lake 180,000 * Citizens Memorial Area 40,000 * Sand Volleyball Courts at Commons Park 30,000 * Dredging Ponds at Innsbruck 250,000 In-Line Skating Facility 55,000 Springbrook Nature Center-Small Theater 155,000 Moore Lake Property Acquisitions 500,000 Creek View Park-Picnic Shelter 25,000 Skateboard Park 75,000 Madsen Park Activity Building 100,000 Replace Old Picnic Shelters 125,000 Sand Dunes Boardwalk&Fence Replacement 50,000 Total Projects $ 4,085,000 ,McctglBudget\200Z\CIP\Gen,Streets&Parks/Parks 10/30/01 178 UTILITY FUNDS CAPITAL IMPROVEMENTS- 2002 WATER: 1. Well Repair No. 1 & 12 Provide preventive maintenance repairs to wells per the program schedule by removing and inspecting the column pipe,shafts,pumps and motor. This program ensures that the City water system continues to have constant water supply with a minimum amount of interruptions. The estimated City cost is $65,000. 2. Street project-Watermain Replacement Repair or replace watermains on an as-needed basis during the current year street project. Depending on the need, the estimated cost is $100,000. 3. Hickory Drive Watermain Replacement-69th Way to 70th Circle Due to numerous watermain breaks in the 69th Way to 70th Circle block of Hickory Drive, we propose to reconstruct the existing section of pipe with new ductile iron pipe to eliminate future breaks in the area. The estimated cost is $100,000. 4. Replace Back Wash Electronics at Commons Improve and update the current back wash controls at Commons Filtration Plant with state-of-the-art electronic controls allowing the water personnel greater flexibility to accomplish the back washing tasks necessary to keep the water production at proper levels. The estimated cost is $40,000. 5. Commons Plant Recycle Vault Floor Modification The current recycle vault floor was designed improperly for water recycling. The proposed solution to ramp the floor would greatly enhance the cleaning and proper maintenance of the floor. The proposed new floor is estimated to cost$30,000. 6. Irrigation System at Commons Filter Plant Purchase and install an irrigation system around the grounds of the Commons Filter Plant to enhance the turf-landscaping of the Commons filter plant. The estimated cost is $20,000. SEWER: 1. Miscellaneous Sewer Line Repairs with Street Projects Repair sanitary sewer lines and connections on an as needed basis during the current year street project. The estimated cost is $25,000. 179 2. SCADA Upgrade-Georgetown,Cheri Lane and Rice Creek Lift Stations Purchase and install the necessary data collection and automated control equipment to connect the Georgetown, Cheri Lane and Rice Creek lift stations onto the current SCADA sewer system panel. The estimated cost is $15,000 each for a total of$45,000. 3. Reline 10-in.CMP from Moore Lake Drive to Marigold to 58th Avenue Reline or repair 600 feet of 10-in. corrugated metal pipe from Moore Lake Drive to Marigold and 58th Avenue. Existing corrugated pipe could crack and many joints could break causing sewer problems in the future. Relining the existing pipe will help or prevent future breaks in the line. The estimated cost is $85,000. 4. Install New Sewer Line on 57th Avenue,University Avenue to 7th Street(HRA) Install a new 10-in. sanitary sewer line on 57t Avenue from University Avenue to 7th Street to accommodate the expansion of the Medtronic Campus and Gateway East redevelopment. The estimated HRA cost is $100,000. STORM: 1. Miscellaneous Storm Sewer Line Repairs in Conjunction With Street Projects Repair storm sewer catch basins and pipe on an as needed basis during the current year street project. The estimated cost is $25,000. 2. Reline 315 Feet(15 in.RCP) Storm Sewer Reline or repair 315 feet of 15-in.RCP(reinforced concrete pipe)on Bennett Drive from Madison Street to Jefferson Street. Existing concrete pipe is cracking and many joints are leaking groundwater. Bennett Drive storm sewer line was relined from Monroe to Madison in 1989. In 2002 we proposed to complete the relining from Madison to Jefferson. The remaining line from Jefferson to 7th Street is not in need of repair at this time. Relining the existing pipe will help prevent future breaks. The estimated cost is $50,000. 3. Clean Water Partnership (Springbrook Nature Center) Implement Phase I Clean Water Partnership grant project for the Springbrook Nature Center ponds and the Springbrook Creek entering the Nature Center. The cost to the City is $16,000 per year for a three-year period. 180 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/31/01 State of Minnesota Water Capital Improvements 2001 Well repair#5&9 65,000 ** Replace 400 ft Watermain on Rice Creek Blvd 50,000 • Replace Roof on Wellhouse#8 10,000 Eliminated dead end lines-Hillcrest Dr to Femdale 10,000 Street Project-watermain replacement 200,000 Total $335,000 2002 Repair well#1 &12 65,000 Street Project-watermain replacement 100,000 Hickory Dr watermain replacement-69th Way to 70th Cir. 100,000 Replace back wash electronics at Commons 40,000 Commons Plant Recycle Vault Floor Modifications 30,000 lrragation System at Commons Filter Plant 20,000 Total $355,000 2003 Repair well#10& 11 65,000 Street Project-watermain replacement 100,000 Interior repair,exterior inspection repair&painting 100,000 of 1 1/2 MG standpipe at 53rd&Johnson St. * Reconstruct water line 73rd&73 1/2 (Salvage Yard Redevelop) 50,000 (with HRA) Commons Park GAC Plant (Superfund Dollars/Grant) 6,000,000 * Repair Shop&Storage Building 300,000 * Hartman Circle Loop 50,000 Total $6,665,000 181 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/31/01 State of Minnesota Water Capital Improvements 2004 Repair well#2& 13 90,000 Street Project-watermain replacement 100,000 Interior repair&painting,exterior inspection, 150,000 repair&painting of 1/2 MG elevated tank Expand artifical high pressure zone 80,000 Total $420,000, 2005 * Repair Wells#6&7 60,000 Street Project-watermain replacement 100,000 Watermain replacement between RR tracks 150,000 and Main St at 83rd Total $310,000 2006 Repair Wells#3,4&8 90,000 Street Project-watermain replacement 100,000 Replace filter media at Commons 300,000 Total $490,000 182 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/31/01 State of Minnesota Water Capital Improvements Other Years Eliminate dead end line: 66th Ave to 67th Ave. (2007) 15,000 73 1/2 Ave to Onandaga St. (2008) 20,000 Talmage Way to 75th Way 20,000 Benjamin to McKinley 20,000 Fireside reconstruction- Fireside Dr to Central Ave. 12,000 Monitoring wells Phrase II 50,000 Install VFD at well#8 50,000 Install VFD at well#9 50,000 * Replace Watermain Gardena-Central to Tennison 200,000 Replace watermain University Ser Dr West- 150,000 73rd to Osborne Reconstruct alley to pump house#2,4&6 (2006). 60,000 Replace filter media at: Locke Park (2012) 200,000 Water treatment plant#3 (2015) 300,000 Total $1,147,000 * New Projects ** Relocated Projects JWcctg\Budget\2002\CIP\02 Water,Sewer&Strom/Water (10/31/01) 183 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/31/01 State of Minnesota Sewer Capital Improvements 2001 Reline or Repair 635 feet(24"ABS)pipe under 80,000 railroad tracks SCADA Ugrade- ERR(Wicks) 15,000 " SCADA Upgrade Locke Lift Station 15,000 Total $ 110,000 2002 Misc sewer line repairs with street project(if needed) 25,000 SCADA upgrade Georgetown, Cheri Ln & Rice Creek lift stations 45,000 Reline 10"CMP with Moore Lk Dr-Marigold -58th 85,000 Install New Sewer Line 57th Ave, Univ to 7th St (HRA) 0 100,000 Total M000 184 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/31/01 State of Minnesota Sewer Capital Improvements 2003 Misc sewer line repairs with street project(if needed) 25,000 * Sewer Line 73&73 1/2 Reconstruct 50,000 (Salvage Yard Redevelopment) Reline sanitary lines : Hackman easement-700 feet from Gardena to 4-Way 30,000 Last piece on rail yard 10,000 E. Moore Lk Dr to connection to 64th Ave lift sation 30,000 57th Ave-300 feet 15,000 Total $ 160,000 2004 Misc sewer line repairs with street project(if needed) 25,000 Remote access control for lift stations 50,000 Reline 8'sewerline on C.H. boarder- Materhorn to Buchanan 25,000 Total $ 100,000 2005 Misc sewer line repairs with street project(if needed) 25,000 Rice Creek Easement 100,000 Total 125 000 185 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/31/01 State of Minnesota Sewer Capital Improvements 2006 Misc sewer line repairs with street project(if needed) 25,000 Moore Lake Easement 100,000 Total $ 125,000 Other Years Mississippi River easement-Craigbrook to 79th 100,000 Total $ 100,000 * New Projects ** Relocated Projects J\Acctg\Budget\2002\CIP\02 Water,Sewer&Strom/Sewer 10/31/01 186 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/31/01 State of Minnesota Storm Capital Improvements 2001 Reline 30 in. storm sewer HWY 65 Service Dr 100,000 (Fireside south 750 ft) Total $ 100,000 2002 Misc storm sewer line repair/street project upgrade (if needed) 25,000 * Reline 315 ft(15' RCP)storm sewer 50,000 Bennett Dr, Madison to Jefferson Clean Water Partnership (Springbrook Nature Center) 16,000 Total $ 91,000 2003 Pump for Riverview Heights flood protection 20,000 Misc storm sewer line repair/street project upgrade (if needed) 25,000 Storm sewer extension - Hughes Ave 50,000 Clean Water Partnership (Springbrook Nature Center) 16,000 Total $ 111,000 187 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/31/01 State of Minnesota Storm Capital Improvements 2004 Misc storm sewer line repair/street project upgrade (if needed) 25,000 Norton Creek Weir South of 72nd 50,000 Clean Water Partnership(Springbrook Nature Center) 16,000 Total $91,000 2005 Misc storm sewer line repair/street project upgrade(if needed) 25,000 Automated Controls @ Locke Lake Dam 50,000 Total $ 75,000 2006 Miscellaneous Street Project Upgrades 25,000 Norton Creek Repair 50,000 Total $ 75,000 188 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2002 City of Fridley As of 10/31/01 State of Minnesota Storm Capital Improvements Other Years Harris Pond ditch replacement 60,000 Moore Lake ditch replacement. (with causeway project) 25,000 ** Oak Glen Creek-erosion control 50,000 Springbrook Creek Bank stabilization 75,000 East of East River Road ** Storm sewer line 73rd &73 1/2 Ave 50,000 ** NPDES sedimentation pond-Col Ht boarder east of Central 50,000 Total 310 000 * New Projects ** Relocated Projects J\Acctg\Budget\2002\CIP\02 Water,Sewer&Storm/Storm 10/31/01 189 BUDGET 2002 This page intentionally left blank 190 m z m 0 En cnm m C z v ENTERPRISE FUNDS Enterprise Funds are used to account for the operations of self-supporting governmental activities which render services or goods to the public. The accounting records are maintained on an accrual basis. The reporting for enterprise funds is similar to comparable private enterprises. Creditors, legislators or the general public can evaluate the performance of a municipal enterprises on the same basis as they can the performance of investor-owned enterprises. Public Utilities Fund This fund accounts for the operations of the City-owned water, sewer and storm water systems. Liquor Fund This fund accounts for the operation of two off-sale liquor establishments. BUDGET 2002 WATER FUND Retained Earnings Summary Fund 601 Water Fund ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 1999 2000 2001 12/31/01 2002 Retained Earnings January 1 7,101,534 7,082,841 7,336,531 7,278,707 7,597,464 Revenues 1,760,324 1,952,633 2,015,887 2,015,887 1,959,235 Funds Available 8,861,858 9,035,474 9,352,418 9,294,594 9,556,699 Expenses 1,897,046 1,904,203 1,918,478 1,815,159 1,926,557 Retained Earnings December 31 Prior to Credit 6,964,812 7,131,271 7,433,940 7,479,435 7,630,142 Credit arising from transfer of depreciation on contributed capital 118,029 118,029 118,029 118,029 118,029 Retained Earnings December 31 7,082,841 7,249,300 7,551,969 7,597,464 7,748,171 Reserved for Capital Improvements 1,324,000 7,249,300 6,815,000 6,815,000 7,748,171 (1) (1) (1) (1) Unreserved 5,758,841 0 736,969 782,464 0 (1)This includes$6,000,000 to be spent in 2003 for the Commons Park GAC Park. 191 11/15/01 BUDGET 2002 CITY OF FRIDLEY WATER FUND 601RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 WATER FUND 601-0000-362.10-00 INTEREST EARNINGS-INVEST 196,202 226,631 214,747 0 200,000 601-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 57,801- 5,654- 0 0 0 601-0000-362.51-00 SALE OF MISC. PROPERTY 0 0 0 0 0 601-0000-362.51-05 GAIN ON SALE OF FIXD ASST 0 0 0 0 0 601-0000-362.61-00 MISCELLANEOUS REVENUE 10,000 4,219 0 0 0 601-0000-371.10-00 WATER SALES 1,519,819 1,644,649 1,716,400 0 1,671,251 601-0000-371.20-00 WATER FLAT RATE SALES 4,559 5,818 5,000 0 5,000 601-0000-371.50-00 CONNECT/RECONNECT FEES 933 1,406 300 0 300 601-0000-371.60-00 PENALTIES/FORFEIT DISCONT 42,168 38,142 40,000 0 40,000 601-0000-371.70-00 METER SALES 13,512 17,315 13,600 0 13,600 601-0000-371.80-00 WATER TAPPING & MISC. 16,722 5,467 14,300 0 14,300 601-0000-392.01-00 TRANSFER FROM OTHER FUNDS 14,210 14,640 11,540 0 14,784 601-0000-392.01-10 TRANSFER OF BOND PROCEEDS 0 0 0 0 0 * WATER FUND 1,760,324 1,952,633 2,015,887 0 1,959,235 192 11/15/01 BUDGET 2002 CITY OF FRIDLEY WATER FUND 601ESUM EXPENDITURE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CAPITAL IMPROVEMENT * SUPPLIES 0 0 0 0 0 * OTHER SERVICES & CHARGES 110 49,755 0 0 0 * CAPITAL OUTLAY 28,751 0 0 0 0 ** CAPITAL IMPROVEMENT 28,861 49,755 0 0 0 POWER AND PUMPING * SUPPLIES 3,891 4,485 2,900 2,860 3,700 * OTHER SERVICES & CHARGES 250,620 219,922 252,700 247,700 252,300 * CAPITAL OUTLAY 0 0 0 0 0 ** POWER AND PUMPING 254,511 224,407 255,600 250,560 256,000 PURIFICATION * SUPPLIES 53,275 70,080 59,600 60,000 65,700 * OTHER SERVICES & CHARGES 33,403 22,607 39,000 37,700 35,000 * CAPITAL OUTLAY 0 0 0 0 0 ** PURIFICATION 86,678 92,687 98,600 97,700 100,700 TRANSMISSION/DISTRIBUTION * PERSONAL SERVICES 282,250 304,880 350,357 332,390 352,726 * SUPPLIES 37,817 61,160 48,000 48,800 59,810 * OTHER SERVICES & CHARGES 77,854 92,838 54,111 54,050 104,300 * CAPITAL OUTLAY 0 0 0 0 0 ** TRANSMISSION/DISTRIBUTION 397,921 458,878 452,468 435,240 516,836 ADMINISTRATION * PERSONAL SERVICES 230,945 236,625 244,675 256,973 256,547 * SUPPLIES 326 862 300 300 312 * OTHER SERVICES & CHARGES 555,913 592,919 626,819 627,119 660,247 * OTHER FINANCING USES 102,986 88,294 3,076 3,076 3,204 193 11/15/01 BUDGET 2002 CITY OF FRIDLEY WATER FUND 601ESUM EXPENDITURE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 ** ADMINISTRATION 890,170 918,700 874,870 887,468 920,310 DEBT SERVICE-1991A BONDS * DEBT SERVICE 80,470 6,678 41,070 0 0 ** DEBT SERVICE-1991A BONDS 80,470 6,678 41,070 0 0 DEBT SERVICE-1992B BONDS * DEBT SERVICE 21,451 19,582 60,940 18,470 15,790 ** DEBT SERVICE-1992B BONDS 21,451 19,582 60,940 18,470 15,790 DEBT SERVICE-1994A BONDS * DEBT SERVICE 3,646 3,109 4,230 2,765 2,090 ** DEBT SERVICE-1994A BONDS 3,646 3,109 4,230 2,765 2,090 DEBT SERVICE-1996A BONDS * DEBT SERVICE 80,287 76,180 77,325 72,254 67,865 ** DEBT SERVICE-1996A BONDS 80,287 76,180 77,325 72,254 67,865 DEBT SERVICE-1998A BONDS * OTHER SERVICES & CHARGES 0 1,713 0 0 0 * DEBT SERVICE 52,500 52,519 53,375 50,702 46,966 ** DEBT SERVICE-1998A BONDS 52,500 54,232 53,375 50,702 46,966 WaiUF,,,�Totai 1,896,495 1,904,208 1,918,478 1,815,159 1,926,557 194 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 601 Water Fund Public Works Water PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Provide acceptable water quality to all Fridley customers throughout the year ACTIVITIES 1a Water sampling&tests Continous 1500 hrs Absorbed Iron 135 smpls Manganese 160 Chlorine 485 Fluoride 195 Bacteria 420 VOC 12 Miscellaneous 400 Lead&Copper 30 lb Backwashing 2080 hrs Absorbed Commons Water Treatment Plant Daily 260/yr Locke Park Water Treatment Plant 3 times/week 156/yr Well#12 Water Treatment Plant 3 times/week 156/yr 1c Flush hydrants Spring/Fall 2136/yr 650 hrs Absorbed 1d Inspect filters/3 plants Winter 11/yr 64 hrs Absorbed 1 e Change/mix chemicals for treatment Continuous 3 plants 104 hrs Absorbed 2 pump- houses OBJECTIVE#2 Ensure that our source water is safe&of high quality ACTIVITIES 2a Test for TCE whenever Jordan wells are Monthly 20/yr 40 hrs Absorbed run 2b Test&sample 13 wells(raw water),3 Annually 1 24 hrs Absorbed filter plants,TCAAP,system supply 195 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 601 Water Fund Public Works Water PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 2c Seek MPCA super funds for Commons Obtain funding for 4 wells $6,000,000 Absorbed Park well field clean-up aquifer clean-up OBJECTIVE#3 Remain in compliance with all State& Federal regulations concerning our treatment&operations ACTIVITIES 3a Prepare consumer confidence report& Annually by July 1 1 40 hrs Absorbed distribute to all customers 3b Prepare quarterly report for MPCS per Quarterly 4 32 hrs Absorbed permit requirements 3c Prepare semi-annual report for MCES Jan&July 2 16 hrs Absorbed permit requirements 3d Attend continuing educational classes Throughout yr 18 144 hrs Absorbed to maintain operation certificate 3e Safety checks(OSHA) Monthly 15 bldgs 24 hrs Absorbed x12=180 3f Wellhead Protection Program: Continuous until 2001 1 major 1000 hrs Absorbed Gather information document Submit info in required format 3g Respond to Gopher State One-Call Continuous 1600 1600 hrs Absorbed requests OBJECTIVE#4 Maintain the distribution system ACTIVITIES 4a Respond to customer requests for sery Daily 425 350 hrs Absorbed 4b Check for customer water leaks&other As needed 52 40 hrs Absorbed concerns - 196 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 601 Water Fund Public Works Water PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 4c Repair watermain breaks As needed 23 736 hrs Absorbed 4d Hydrant repair As needed 182 832 hrs Absorbed 4e Respond to system alarms As needed 80 80 hrs Absorbed 4f Supervise construction&repair activities As needed 52 464 hrs Absorbed 4g Maintain water meters: Readings Monthly 12 624 hrs Absorbed Replacements As needed 200 260 hrs Absorbed Troubleshoot As needed 24 48 hrs Absorbed 4h Water lateral maintenance including HRA As needed 12 192 hrs Absorbed abandonments 4i Unthaw frozen water laterals As needed 6 24 hrs Absorbed 4j Gate valve maintenance/inspection Mar-Oct 250 500 hrs Absorbed OBJECTIVE#5 Wellhouse&filter plant maintenance ACTIVITIES 5a Maintain compressors,dehumidifiers, As needed 3 filter plants 500 hrs Absorbed motors&pumps 12 bldgs 5b Maintain chlorinators,ammoniators, As needed 1000 hrs Absorbed injectors&generators 5c Repair minor electrical problems As needed 1000 hrs Absorbed 5d Seasonal preparation of building Spring/Fall 32 hrs Absorbed OBJECTIVE#6 Assist other department in emergencies such as snow&ice control 197 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 601 Water Fund Public Works Water PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT ACTIVITIES 6a Assist other departments in emergencies As needed 6 times 240 hrs Absorbed Winter/Spring OBJECTIVE#7 Improve water pressure in the North Innsbruck area ACTIVITIES 7a Explore feasability of a new water engineer 30,000.00 ? New tower @ 53rd&Matterhorn recommendation 7b Explore extending high pressure zone to New the North Innsbruck area OBJECTIVE#8 Add new gate valves where needed ACTIVITIES 8a Examine"as-builts"for current valve 6 months Absorbed placements 8b Establish priority areas,such as hwy 6 months Absorbed crossings 8c Install additional valves Unknown In the Water Department there are 5 full-time employees&2 seasonal employees. This does not consider 1200 hours of vacations&wellness. 198 WATER FUND - SUMMARY EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount % Power and Pumping $255,600 $256,000 $400 0.16% Purification 98,600 100,700 2,100 2.13% Transmission/Distribution 452,468 516,836 64,368 14.23% Administration 874,870 920,310 45,440 5.19% Debt Service 236,940 132,711 (104,229) (43.99%) Total $ 1,918,478 I $ 1,926,557 I $8,079 I 0.42% 199 WATER - POWER & PUMPING EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $0 $0 $0 0% Supplies 2,900 3,700 800 27.59% Other Services/Charges 252,700 252,300 (400) (0.16%) Capital Outlay o 0 0 0% Other Financing Uses 0 0 0 0% Total $255,600 I $256,000 I $400 1 0.16% Personal Services Supplies 1. The increase includes$400 for hardware supplies, $200 for supplies associated with pumphouse repairs and $200 for miscellaneous supplies.The request is in line with actuals. Other Services/Charges Capital Outlay 200 11/15/01 BUDGET 2002 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 POWER AND PUMPING POWER AND PUMPING 4212 FUELS & LUBES 0 0 100 0 100 4217 CLOTHING/LAUNDRY ALLOW 32 0 0 0 0 4221 OPERATING SUPPLIES 0 1,278 100 100 100 4222 FOR REPAIR & MAINTENANCE 3,774 3,145 2,700 2,700 3,500 4225 SMALL TOOL & MINOR EQUIP 85 62 0 60 0 * SUPPLIES 3,891 4,485 2,900 2,860 3,700 4331 DUES & SUBSCRIPTIONS 0 40 0 0 0 4332 COMMUNICATION 2,732 3,312 2,700 2,700 3,300 4338 UTILITY SERVICES 204,786 195,572 237,000 230,000 235,000 4340 SERVICE CONTRACT-NON PROF 43,102 20,998 13,000 15,000 14,000 * OTHER SERVICES & CHARGES 250,620 219,922 252,700 247,700 252,300 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** POWER AND PUMPING 254,511 224,407 255,600 250,560 256,000 *** POWER AND PUMPING 254,511 224,407 255,600 250,560 256,000 201 WATER - PURIFICATION EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount % Personal Services $0 $0 $0 0% Supplies 59,600 65,700 6,100 10.23% Other Services/Charges 39,000 35,000 (4,000) (10.26%) Capital Outlay o 0 0 0% Other Financing Uses o _ 0 0 0% Total $98,600 f $ 100,700 I $2,100 1 2.13% Personal Services Supplies 1. The increase includes$2,800 for softener salt and$4,000 for reimbursement to New Brighton. The reimbursement is for chemicals used to treat TCAAP water. Other Services/Charges 1. The reduction reflects reduced costs of$2,000 for water testing. We have found a local vendor with much lower prices than what we were paying. We have also reduced our contract cost for preparation of the consumer report that we prepare for our water system. Capital Outlay 202 11/15/01 BUDGET 2002 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 PURIFICATION PURIFICATION 4222 FOR REPAIR & MAINTENANCE 53,275 70,080 59,600 60,000 65,700 * SUPPLIES 53,275 70,080 59,600 60,000 65,700 4330 PROFESSIONAL SERVICES 1,447 0 6,000 5,000 6,000 4331 DUES & SUBSCRIPTIONS 1,810 1,230 1,800 1,800 1,800 4334 ADVERTISING 346 98 0 0 0 4340 SERVICE CONTRACT-NON PROF 28,174 19,899 28,300 28,000 24,300 4341 RENTALS 1,626 1,380 2,000 2,000 2,000 4350 PMTS TO OTHER AGENCIES 0 0 900 900 900 * OTHER SERVICES & CHARGES 33,403 22,607 39,000 37,700 35,000 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** PURIFICATION 86,678 92,687 98,600 97,700 100,700 *** PURIFICATION 86,678 92,687 98,600 97,700 100,700 203 WATER - TRANSMISSION/DISTRIBUTION EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount % Personal Services $350,357 $352,726 $2,369 0.68% Supplies 48,000 59,810 11,810 24.60% Other Services/Charges 54,111 104,300 50,189 92.75% Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $452,468 I $516,836 1 $64,368 I 14.23% Personal Services 1. The amounts budgeted include a sixth Water Department employee. You may recall that we have been budgeting for six employees with the expectation that Walter Latch would take a disability retirement. Now that that has happened, the Water Supervisor would like to fill the position. If we were to cut out this employee, the savings would be $42,336. Supplies 1. The increase includes$2,000 for fuel, $800 for clothing and $4,300 for repair and maintenance supplies. This latter number includes$1,000 for pipe, $2,000 for asphalt, $800 for sod and $500 for curb stops. 2. The increase also includes $3,750 for small tools. This amount is for replacement of a 13 year old pipe detector/locator. In addition to all of the above, the increase includes$600 for supplies needed to repair vehicles. Other Services/Charges 1. This large increase includes $10,000 in additional costs for contract backhoe operators, $9,000 for concrete curb replacement, $4,000 for a leak detection survey, $2,000 for use of a consultant to pinpoint the location of water main breaks and $1,500 for our safety consultant. These numbers are in line with actuals for 1999 and 2000. Capital Outlay 1. They are asking for a 3/4 ton pick-up truck, plow warning lights, tool boxes and radio.This is a replacement vehicle. The cost is estimated at$28,500.As with enterprise funds, this amount shows up as a depreciation charge that is spread over the life of the item. 204 11/15/01 BUDGET 2002 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 TRANSMISSION/DISTRIBUTION TRANSMISSION/DISTRIBUTION 4101 FULL TIME EMPLOYEE - REG 169,563 176,319 248,242 200,000 248,275 4102 FULL TIME EMPLOYEE - OT 22,569 24,814 22,868 23,000 24,017 4104 TEMPORARY EMPLOYEE - REG 3,649 11,709 12,535 12,000 12,005 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4112 EMPLOYEE LEAVE 29,707 31,047 0 31,000 0 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 3,315 3,663 4,214 4,200 4,260 4121 PERA CONTRIBUTION 11,415 11,858 14,043 14,000 15,140 4122 FICA CONTRIBUTIONS 14,173 15,664 18,019 18,000 18,213 4131 HEALTH INSURANCE 9,026 4,749 12,186 12,000 12,019 4132 DENTAL INSURANCE 258 255 543 540 180 4133 LIFE INSURANCE 214 220 252 250 289 4134 CASH BENEFITS 6,254 9,945 8,424 8,400 11,232 4140 UNEMPLOYMENT COMPENSATION 1,970 0 0 0 0 4150 WORKERS COMPENSATION 6,274 7,503 7,831 7,800 5,896 4170 WORK ORDER TRANSFER-LABOR 3,863 7,134 1,200 1,200 1,200 * PERSONAL SERVICES 282,250 304,880 350,357 332,390 352,726 4212 FUELS & LUBES 5,921 7,399 6,200 7,000 8,200 4217 CLOTHING/LAUNDRY ALLOW 3,368 3,746 3,400 3,400 4,200 4220 OFFICE SUPPLIES 729 1,176 600 600 800 4221 OPERATING SUPPLIES 1,395 10,345 900 1,000 1,060 4222 FOR REPAIR & MAINTENANCE 21,775 30,370 32,100 32,000 36,400 4225 SMALL TOOL & MINOR EQUIP 1,842 3,433 1,400 1,400 5,150 4229 WORK ORDER TRANSFER-PARTS 2,787 4,691 3,400 3,400 4,000 * SUPPLIES 37,817 61,160 48,000 48,800 59,810 4330 PROFESSIONAL SERVICES 784 327 906 900 855 4331 DUES & SUBSCRIPTIONS 4,477 6,910 8,955 8,900 8,955 4332 COMMUNICATION 958 1,003 1,000 1,000 1,040 4333 TRANSPORTATION 703 659 950 950 950 4334 ADVERTISING 0 0 400 400 400 4337 CONFERENCES AND SCHOOLS 1,898 1,668 2,000 2,000 2,000 4338 UTILITY SERVICES 5,531 5,369 6,100 6,100 6,200 4340 SERVICE CONTRACT-NON PROF 63,503 76,608 33,500 33,500 83,600 4341 RENTALS 0 294 300 300 300 * OTHER SERVICES & CHARGES 77,854 92,838 54,111 54,050 104,300 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** TRANSMISSION/DISTRIBUTION 397,921 458,878 452,468 435,240 516,836 *** TRANSMISSION/DISTRIBUTION 397,921 458,878 452,468 435,240 516,836 205 WATER - ADMINISTRATION EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $244,675 $256,547 $ 11,872 4.85% Supplies 300 312 12 4.00% Other Services/Charges 626,819 660,247 33,428 5.33% Capital Outlay 0 0 0 0% Other Financing Uses 3,076 3,204 128 4.16% Total $874,870 I $920,310 I $45,440 I 5.19% Personal Services 1. The increase of$11,868 includes$4,070 for salaries for 2 employees and $7,000 in the interfund charge that the General Fund charges the Water Fund for the services of General Fund employees. Supplies Other Services/Charges 1. The $33,428 increase includes $24,000 for an outside contractor to print and mail utility bills that will include a return envelope for payment. This service will enable us to get rid of an outdated dot matrix printer and will free up 2 days a month for our utility billing personnel. They will use the time for handling customer calls. 2. The increase also includes $5,934 in additional depreciation charges for water system improvements. 3. Other increases include$1,793 in new costs for postage and telephone service, and $1,059 in additional costs for liability insurance. Capital Outlay Other Financing Uses 1. The amount here, $3,204, is a transfer to the Sewer Fund for the services of Sewer Fund employees. 206 11/15/01 BUDGET 2002 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 ADMINISTRATION ADMINISTRATION 4101 FULL TIME EMPLOYEE - REG 53,062 51,231 61,862 65,932 65,932 4102 FULL TIME EMPLOYEE - OT 474 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 0 0 0 0 0 4107 ADMINISTRATIVE CHARGES 159,987 165,000 170,000 170,000 177,000 4112 EMPLOYEE LEAVE 5,826 9,384 0 7,500 0 4120 MEDICARE CONTRIBUTION 798 893 901 952 952 4121 PERA CONTRIBUTION 3,075 3,140 3,204 3,662 3,666 4122 FICA CONTRIBUTIONS 3,410 3,821 3,851 4,071 4,071 4131 HEALTH INSURANCE 2,932 0 1,634 1,634 1,700 4132 DENTAL INSURANCE 0 0 91 91 95 4133 LIFE INSURANCE 121 88 84 96 96 4134 CASH BENEFITS 1,053 2,808 2,808 2,808 2,808 4150 WORKERS COMPENSATION 207 260 240 227 227 * PERSONAL SERVICES 230,945 236,625 244,675 256,973 256,547 4220 OFFICE SUPPLIES 139 50 100 100 104 4221 OPERATING SUPPLIES 187 812 150 150 156 4222 FOR REPAIR & MAINTENANCE 0 0 50 50 52 * SUPPLIES 326 862 300 300 312 4330 PROFESSIONAL SERVICES 4,073 10,316 16,792 16,792 17,599 4332 COMMUNICATION 19,191 15,110 17,411 17,411 19,204 4333 TRANSPORTATION 0 0 15 15 15 4334 ADVERTISING 181 501 0 300 300 4335 PRINTING & BINDING 2,762 3,984 2,600 2,600 26,600 4336 INSURANCE-NON PERSONNEL 10,643 11,573 11,208 11,208 12,267 4337 CONFERENCES AND SCHOOLS 0 0 3,525 3,525 3,000 4340 SERVICE CONTRACT-NON PROF 4,901 3,564 8,670 8,670 7,770 4342 DEPRECIATION 373,836 404,504 424,569 424,569 426,232 4343 DEPRECIATION-CONTRIBUTED 118,029 118,029 118,029 118,029 122,300 4346 MISCELLANEOUS 7 0 0 0 0 4348 COST OF GOODS SOLD 22,290 25,338 24,000 24,000 24,960 * OTHER SERVICES & CHARGES 555,913 592,919 626,819 627,119 660,247 4720 OPERATING TRANSFERS 102,986 88,294 3,076 3,076 3,204 * OTHER FINANCING USES 102,986 88,294 3,076 3,076 3,204 ** ADMINISTRATION 890,170 918,700 874,870 887,468 920,310 *** ADMINISTRATION 890,170 918,700 874,870 887,468 920,310 207 WATER - DEBT SERVICE EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount % 1991A Bonds $41,070 $0 ($41,070) (100.00%) 1992B Bonds 60,940 15,790 (45,150) (74.09%) 1994A Bonds 4,230 2,090 (2,140) (50.59%) 1996A Bonds 77,325 67,865 (9,460) (12.23%) 1998A Bonds 53,375 46,966 (6,409) (12.01%) Total $236,940 1 $ 132,711 1 ($ 104,229)1 (43.99%) 1. The savings reflect decreases in our bond repayment schedules. 208 11/15/01 BUDGET 2002 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 DEBT SERVICE-1991A BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 80,470 6,678 40,070 0 0 4620 FISCAL AGENT FEES 0 0 1,000 0 0 4625 BOND ISSUANCE COSTS 0 0 0 0 0 * DEBT SERVICE 80,470 6,678 41,070 0 0 ** DEBT SERVICE-1991A BONDS 80,470 6,678 41,070 0 0 DEBT SERVICE-1992B BONDS 4605 PRINCIPAL PAYMENT 0 0 40,000 0 0 4610 INTEREST EXPENSE 21,030 19,157 19,940 18,020 15,790 4620 FISCAL AGENT FEES 421 425 1,000 450 0 4625 BOND ISSUANCE COSTS 0 0 0 0 0 * DEBT SERVICE 21,451 19,582 60,940 18,470 15,790 ** DEBT SERVICE-1992B BONDS 21,451 19,582 60,940 18,470 15,790 DEBT SERVICE-1994A BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 3,533 2,997 3,230 2,665 2,090 4620 FISCAL AGENT FEES 113 112 1,000 100 0 4625 BOND ISSUANCE COSTS 0 0 0 0 0 * DEBT SERVICE 3,646 3,109 4,230 2,765 2,090 ** DEBT SERVICE-1994A BONDS 3,646 3,109 4,230 2,765 2,090 DEBT SERVICE-1996A BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 80,087 76,180 76,325 72,254 67,865 4620 FISCAL AGENT FEES 200 0 1,000 0 0 4625 BOND ISSUANCE COSTS 0 0 0 0 0 * DEBT SERVICE 80,287 76,180 77,325 72,254 67,865 ** DEBT SERVICE-1996A BONDS 80,287 76,180 77,325 72,254 67,865 DEBT SERVICE-1998A BONDS 4330 PROFESSIONAL SERVICES 0 1,713 0 0 0 * OTHER SERVICES & CHARGES 0 1,713 0 0 0 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 52,375 52,375 52,375 50,552 46,966 4620 FISCAL AGENT FEES 125 144 1,000 150 0 4625 BOND ISSUANCE COSTS 0 0 0 0 0 * DEBT SERVICE 52,500 52,519 53,375 50,702 46,966 ** DEBT SERVICE-1998A BONDS 52,500 54,232 53,375 50,702 46,966 **** WATER FUND 1,896,495 1,904,208 1,918,478 1,815,159 1,926,557 209 CITY OF FRIDLEY WATER FUND PROJECTIONS Water Rate Information INCOME/EXPENSE PROJECTIONS Actual Budgeted Budgeted: Projected Projected Projected Projected 0-5,000,000 gls 1.00 1.00 1.04 1.07 1.11 1.14 1.17 over 5,000,000 gls 1.05 1.05 1.09 1.13 1.16 1.20 1.23 Rate Change Projections(%) +4.2% +3% +3% +3% +3% Actual Budgeted Budgeted Projected Projected Projected Projected 2000 2001 2002 2003 2004 2005 2006 Gallons Sold 0-5,000,000 (estimated) 1,453,000 1,453,000 1,453,000 1,453,000 1,453,000 1,453,000 1,453,000 5,000,001-999,999,999 (estimated) 143,703 143,703 143,703 143,703 143,703 143,703 143,703 Operating Revenues Water Sales 1,644,649 1,716,400 1,671,251 1,721,389 1,773,031 1,826,222 1,881,008 Flat Rate Sales 5,818 5,000 5,000 5,000 5,000 5,000 5,000 Other Revenue 60,895 68,200 68,200 68,200 68,200 68,200 68,200 Total Operating Revenues 1,711,362 1,789,600 1,744,451 1,794,589 1,846,231 1,899,422 1,954,208 Estimated Expenditure Increases 0.03 0.03 0.03 0.03 Operating Expenses Personal Services 541,505 595,032 609,825 628,120 646,963 666,372 686,363 Supplies 136,586 110,800 129,522 133,408 137,410 141,532 145,778 Other Services and Charges 408,278 430,032 503,315 518,414 533,967 549,986 566,485 Depreciation 522,533 542,598 549,898 575,132 692,366 908,200 1,144,634 Total Annual Change in Depreciation - 7,300 25,234 117,234 215,834 236,434 257,934 Total Operating Expenses 1,608,902 1,685,762 1,817,794 1,972,308 2,226,540 2,502,524 2,801,195 Operating Income 102,460 103,838 (73,343) (177,719) (380,309) (603,103) (846,987) Non-Operating Revenues(Exps.) Interest Income 226,631 214,747 200,000 173,341 164,325 153,430 151,490 Debt Service (158,068) (143,492) (132,711) (121,233) (108,972) (95,752) (82,130) Loss on Disposition of Fixed Assets (48,942) - - - - Operating Transfer In(Out) (73,654) 12,003 11,580 11,927 12,285 12,654 13,033 Total Non-Operating Revenues/Expenses (54,033) 83,258 78,869 64,035 67,638 70,332 82,393 Net Income 48,427 187,096 5,526 (113,683) (312,672) (532,771) (764,594) Net lncrease(Decrease)in cash 139,902 166,994 (19,342) (341,317) (94,472) 16,863 (132,026) Cash and Cash Equivalents January 1 3,169,595 3,309,497 3,476,491 3,457,150 3,115,832 3,021,361 3,038,223 Cash and Cash Equivalents December 31 3,309,497 3,476,491 3,457,150 3,115,832 3,021,361 3,038,223 2,906,198 Accumulated Depreciation at 12/31 YIE 6,316,185 6,866,083 7,441,215 8,133,581 9,041,781 10,186,415 11,588,983 10/26/01 BUDGET 2002 SEWER FUND Retained Earnings Summary Fund 602 Sewer Fund ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 1999 2000 2001 12/31/01 2002 Retained Earnings January 1 4,697,245 4,903,650 7,213,756 5,270,049 5,789,032 Revenues 3,566,230 3,347,279 3,367,908 3,367,908 3,535,333 Funds Available 8,263,475 8,250,929 10,581,664 8,637,957 9,324,365 Expenses 3,485,498 3,106,553 2,993,660 2,974,598 3,276,666 Retained Earnings December 31 Prior to Credit 4,777,977 5,144,376 7,588,004 5,663,359 6,047,699 Credit arising from transfer of depreciation on contributed capital 125,673 125,673 125,673 125,673 125,673 Retained Earnings December 31 4,903,650 5,270,049 7,713,677 5,789,032 6,173,372 Reserved for Capital Improvements 500,000 0 605,000 605,000 510,000 Unreserved 4,403,650 5,270,049 7,108,677 5,184,032 5,663,372 211 11/15/01 BUDGET 2002 CITY OF FRIDLEY SEWER FUND 602RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 SEWER FUND 602-0000-362.10-00 INTEREST EARNINGS-INVEST 124,723 214,728 176,700 0 200,959 602-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 50,621- 5,480- 0 0 0 602-0000-372.10-00 SEWER SALES 3,085,411 2,807,446 2,860,000 0 2,980,120 602-0000-372.20-00 SEWER FLAT RATE SALES 267,718 245,388 242,000 0 252,164 602-0000-372.50-00 CONNECT/RECONNECT FEES 920 935 300 0 300 602-0000-372.60-00 PENALTIES/FORFEIT DISCONT 46,301 54,130 75,790 0 75,790 602-0000-372.70-00 SEWER TAPPING/SUPPLY/MISC 1,077 50 2,000 0 2,000 602-0000-372.70-10 EXTRODINARY GAIN-MWCC SAC 67,389 6,082 0 0 0 602-0000-392.01-00 TRANSFER FROM OTHER FUNDS 23,312 24,000 11,118 0 24,000 * SEWER FUND 3,566,230 3,347,279 3,367,908 0 3,535,333 212 11/15/01 BUDGET 2002 CITY OF FRIDLEY SEWER FUND 602ESUM EXPENDITURE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CAPITAL IMPROVEMENT • PERSONAL SERVICES 0 0 0 0 0 • SUPPLIES 0 0 0 0 0 • OTHER SERVICES & CHARGES 10,888 13,868 0 0 0 • CAPITAL OUTLAY 9,533 2,500 0 0 0 ** CAPITAL IMPROVEMENT 20,421 16,368 0 0 0 DISPOSAL * OTHER SERVICES & CHARGES 2,528,820 2,253,072 2,125,000 2,125,000 2,383,851 ** DISPOSAL 2,528,820 2,253,072 2,125,000 2,125,000 2,383,851 POWER AND PUMPING • SUPPLIES 6,863 3,047 7,500 7,500 7,500 * OTHER SERVICES & CHARGES 29,382 33,153 24,530 24,530 30,570 • CAPITAL OUTLAY 0 0 0 0 0 ** POWER AND PUMPING 36,245 36,200 32,030 32,030 38,070 SEWAGE COLLECTION * PERSONAL SERVICES 308,517 294,615 313,282 295,950 323,662 * SUPPLIES 41,117 37,876 37,950 37,950 42,400 • OTHER SERVICES & CHARGES 57,821 30,362 50,605 50,200 50,780 * CAPITAL OUTLAY 0 0 0 0 0 ** SEWAGE COLLECTION 407,455 362,853 401,837 384,100 416,842 ADMINISTRATION * PERSONAL SERVICES 154,150 158,500 163,000 163,000 170,000 • SUPPLIES 20 0 0 0 0 * OTHER SERVICES & CHARGES 249,355 265,498 257,038 257,038 254,713 • OTHER FINANCING USES 85,665 10,980 10,665 10,665 11,100 *• ADMINISTRATION 489,190 434,978 430,703 430,703 435,813 DEBT SERVICE-1994A BONDS * DEBT SERVICE 3,366 3,085 4,090 2,765 2,090 ** DEBT SERVICE-1994A BONDS 3,366 3,085 4,090 2,765 2,090 3,485,497 3,106,556 2,993,660 2,974,598 3,276,666 213 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 602 Sewer Public Works Sewer PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Inspection/cleaning of 20%of our sanitary system based on a 5 yr cycle ACTIVITIES la Inspect and clean maintenance area#3 Complete by Nov 15 1 area 2000 hrs Absorbed with high pressure sewer jetting and 100,000 ft rodding machine 1 b Contract for sanitary line televising for Complete by Nov 15 5000 ft 200 hrs Absorbed corrective actions and future street projects 1c Televising sewer lines after stoppages 15 events 200 hrs Absorbed ld Excavate&repair sewer house service 25 repairs 625 hrs Absorbed laterals. Includes landscaping& resodding excavations le Televising house services with chronic 30 events 60 hrs Absorbed drainage problems OBJECTIVE#2 Maintain the sanitary sewer infrastructure by relining deteriorating sewer lines ACTIVITIES 2a Contract relining of 8"sanitary sewer lines at the following easements: 1. Hackman easement Complete by Aug 1 700 ft $30,000 Sewer 2. Central Ave easement Complete by Aug 1 728 ft $30,000 Capital Fund 3. 57th Ave-5th St-6th St Complete by Aug 1 300 ft $15,000 4. Final Piece of 30"CMP on BNSF Yard Complete by Aug 1 100 ft $10,000 2b Contract cured in place liners for spot Complete by Nov 15 10 repairs $10,000 Absorbed repair,avoiding costly excavations street repairs 214 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 602 Sewer Public Works Sewer PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Expand the SCADA system use by three lift stations ACTIVITIES 3a Complete the installation of SCADA Complete by Sept 1 1 $15,000 Sewer Capital system equipment in Rice Creek Lift fund Station 3b Complete the installation of SCADA Complete by Sept 1 1 $15,000 Sewer Capital system equipment in Cheri Lane Lift fund Station 3c Complete installation of SCADA system Complete by Sept 1 1 $15,000 Sewer Capital equipment in Georgetown Lift Station fund OBJECTIVE#4 Expand the use of SCADA&Asset Data Software Programs to develop more efficient use of time ACTIVITIES 4a The installation of SCADA computer at the Complete by Sept 1 1 $31,869 IS Fund Public Works garage.This addition would allow more time for other needed maintenance by reducing inspections at lift stations. It would provide real time monitoring &historical trending.Future modifications to lift stations will allow pump start/stop setpoints to be entered into the SCADA computer to provide lift control start/stop,high/low wetwell alarm 4b Asset Data Software Program,this 1 $6,000 IS Fund application will simplify the collection, inventory,inspection,analysis&mapping of all our asset data.This software program will enable us to greatly improve our cleaning program&allow us to keep better historical data 215 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 602 Sewer Public Works Sewer PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#5 Snow removal on City streets/sidewalks ACTIVITIES 5a Assist Street Dept with snowplowing Oct-Apr 3 men 300 hrs Absorbed Clean snow from sidewalks Oct-Apr 1 man 200 hrs Absorbed OBJECTIVE#6 Preventitive maintenance ACTIVITITES 6a Inspect lift station&complete repairs year round 13 sanitary lift 550 hrs Absorbed when necessary.These hrs will be 2 times/week stations& 1 reduced by the use of SCADA real time storm water monitoring lift 216 SEWER FUND - SUMMARY ,EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Disposal $2,125,000 $2,383,851 $258,851 12.18% Power& Pumping 32,030 38,070 6,040 18.86% Collection 401,837 416,842 15,005 3.73% Administration 430,703 435,813 5,110 1.19% Debt Service 4,090 2,090 (2,000) (48.90%) Total $2,993,660 I $3,276,666 I $283,006 I 9.45% 217 SEWER - DISPOSAL EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $0 $0 $0 0% Supplies 0 0 0 0% Other Services/Charges 2,125,000 2,383,851 258,851 12.18% Capital Outlay o 0 0 0% Other Financing Uses 0 0 0 0% Total $2,125,000 I $2,383,851 I $258,851 I 12.18% Personal Services Supplies Other Services/Charges 1. The increased disposal cost is a function of increased flows and a 3.4% increase in disposal rates. Capital Outlay 218 11/15/01 BUDGET 2002 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 DISPOSAL 4338 UTILITY SERVICES 2,528,820 2,253,072 2,125,000 2,125,000 2,383,851 * OTHER SERVICES & CHARGES 2,528,820 2,253,072 2,125,000 2,125,000 2,383,851 ** DISPOSAL 2,528,820 2,253,072 2,125,000 2,125,000 2,383,851 219 SEWER - POWER & PUMPING EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $0 $0 $0 0% Supplies 7,500 7,500 0 0% Other Services/Charges 24,530 30,570 6,040 24.62% Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $32,030 I $38,070 I $6,040 I 18.86% Personal Services Supplies Other Services/Charges 1. The increase includes$1,970 for telephone line charges and for cellular telephones. It also includes an additional $3,270 for utility service costs.This amount is mostly for electricity. 2. There is also an additional $800 budgeted for SCADA alarm system repairs. Nine of our 14 lift stations are now equipped with SCADA equipment. Capital Outlay 220 11/15/01 BUDGET 2002 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 POWER AND PUMPING 4222 FOR REPAIR & MAINTENANCE 6,649 2,185 7,400 7,400 7,400 4225 SMALL TOOL & MINOR EQUIP 214 862 100 100 100 * SUPPLIES 6,863 3,047 7,500 7,500 7,500 4332 COMMUNICATION 3,671 6,129 3,600 3,600 5,570 4338 UTILITY SERVICES 13,425 17,753 15,230 15,230 18,500 4340 SERVICE CONTRACT-NON PROF 12,286 9,271 5,700 5,700 6,500 4341 RENTALS 0 0 0 0 0 * OTHER SERVICES & CHARGES 29,382 33,153 24,530 24,530 30,570 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** POWER AND PUMPING 36,245 36,200 32,030 32,030 38,070 221 SEWER - COLLECTION EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount To Personal Services $313,282 $323,662 $ 10,380 3.31%_ Supplies 37,950 42,400 4,450 11.73% Other Services/Charges 50,605 50,780 175 0.35% Capital Outlay o 0 0 0% Other Financing Uses 0 0 0 0% Total $401,837 1 $416,842 I $ 15,005 I 3.73% r Personal Services 1. Salaries are down by$1,411. This reflects the recent turnover in the Sewer Supervisor's position. There is, however an $8,605 increase in the cost of health insurance. 2. There is also a $1,786 increase in projected overtime costs. Supplies 1. The increase for supplies includes a$2,000 increase in the cost of fuel, a $500 increase for clothing, a$550 increase for operating supplies and a$1,000 increase for repair and maintenance supplies (manhole covers, castings and couplings). Other Services/Charges Capital Outlay 1. The Sewer Supervisor has asked that we replace his backhoe/loader at a projected cost of$116,000.As in other enterprise funds, this amount shows up as a depreciation charge that is spread over the life of the product. I 222 11/15/01 BUDGET 2002 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 SEWAGE COLLECTION 4101 FULL TIME EMPLOYEE - REG 164,689 161,969 208,384 165,000 206,973 4102 FULL TIME EMPLOYEE - OT 35,735 24,243 22,066 22,000 26,029 4104 TEMPORARY EMPLOYEE - REG 10,164 10,333 17,645 17,600 17,657 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4112 EMPLOYEE LEAVE 31,118 32,338 0 27,000 0 4120 MEDICARE CONTRIBUTION 2,702 2,524 2,736 2,700 3,519 4121 PERA CONTRIBUTION 15,086 13,594 15,342 15,000 12,955 4122 FICA CONTRIBUTIONS 11,555 10,791 11,700 11,700 15,048 4131 HEALTH INSURANCE 18,697 20,375 20,401 20,000 28,988 4132 DENTAL INSURANCE 544 591 543 540 722 4133 LIFE INSURANCE 210 224 210 210 241 4134 CASH BENEFITS 2,420 2,808 2,808 2,800 2,808 4150 WORKERS COMPENSATION 7,910 8,536 8,147 8,100 5,422 4170 WORK ORDER TRANSFER-LABOR 7,687 6,289 3,300 3,300 3,300 * PERSONAL SERVICES 308,517 294,615 313,282 295,950 323,662 4212 FUELS & LUBES 6,580 9,708 7,000 7,000 9,000 4217 CLOTHING/LAUNDRY ALLOW 3,689 3,731 3,900 3,900 4,400 4220 OFFICE SUPPLIES 393 788 300 300 400 4221 OPERATING SUPPLIES 1,366 4,126 1,050 1,050 1,800 4222 FOR REPAIR & MAINTENANCE 22,192 13,908 16,500 16,500 17,500 4225 SMALL TOOL & MINOR EQUIP 82 889 200 200 300 4229 WORK ORDER TRANSFER-PARTS 6,815 4,726 9,000 9,000 9,000 * SUPPLIES 41,117 37,876 37,950 37,950 42,400 4330 PROFESSIONAL SERVICES 665 461 800 800 725 4331 DUES & SUBSCRIPTIONS 147 225 605 600 605 4332 COMMUNICATION 300 239 300 300 300 4333 TRANSPORTATION 550 565 550 550 550 4334 ADVERTISING 0 1,429 200 200 200 4335 PRINTING & BINDING 0 1,117 50 50 100 4337 CONFERENCES AND SCHOOLS 1,246 1,718 1,400 1,400 1,500 4338 UTILITY SERVICES 4,097 3,567 4,100 4,100 4,100 4340 SERVICE CONTRACT-NON PROF 50,816 21,041 42,400 42,000 42,500 4341 RENTALS 0 0 200 200 200 4346 MISCELLANEOUS 0 0 0 0 0 * OTHER SERVICES & CHARGES 57,821 30,362 50,605 50,200 50,780 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** SEWAGE COLLECTION 407,455 362,853 401,837 384,100 416,842 223 SEWER - ADMIN EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $ 163,000 $ 170,000 $7,000 4.29% Supplies 0 0 0 0% Other Services/Charges 257,038 254,713 (2,325) (0.90%) Capital Outlay 0 0 0 0% Other Financing Uses 10,665 11,100 435 4.08% Total $430,703 I $435,813 I $5,110 I 1.19% • Personal Services 1. The$7,000 increase represents the increased cost of the interfund charge that is paid to the General Fund for the services of General Fund employees. Supplies Other Services/Charges 1. The small decrease is accounted for by lower expenditures for insurance, depreciation of fixed assets and printing. Capital Outlay Other Financing Uses 1. This is the amount that is transferred to the Water Fund for the services of Water Fund employees. 224 11/15/01 BUDGET 2002 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 ADMINISTRATION 4107 ADMINISTRATIVE CHARGES 154,150 158,500 163,000 163,000 170,000 * PERSONAL SERVICES 154,150 158,500 163,000 163,000 170,000 4220 OFFICE SUPPLIES 20 0 0 0 0 * SUPPLIES 20 0 0 0 0 4330 PROFESSIONAL SERVICES 2,315 4,994 2,200 2,200 2,300 4331 DUES & SUBSCRIPTIONS 2,400 2,400 2,400 2,400 2,496 4332 COMMUNICATION 5,462 2,816 4,677 4,677 4,756 4333 TRANSPORTATION 0 0 0 0 0 4334 ADVERTISING 0 501 0 0 0 4335 PRINTING & BINDING 0 0 250 250 0 4336 INSURANCE-NON PERSONNEL 5,258 4,190 5,530 5,530 4,441 4340 SERVICE CONTRACT-NON PROF 2,409 1,472 1,470 1,470 1,470 4342 DEPRECIATION 105,838 123,452 114,838 114,838 113,250 4343 DEPRECIATION-CONTRIBUTED 125,673 125,673 125,673 125,673 126,000 4346 MISCELLANEOUS 0 0 0 0 0 * OTHER SERVICES & CHARGES 249,355 265,498 257,038 257,038 254,713 4720 OPERATING TRANSFERS 85,665 10,980 10,665 10,665 11,100 * OTHER FINANCING USES 85,665 10,980 10,665 10,665 11,100 ** ADMINISTRATION 489,190 434,978 430,703 430,703 435,813 225 SEWER - DEBT SERVICE EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount °!o 1994 Bonds $4,090 $2,090 ($2,000) (48.90%) 0 0 0 0% 0 0 0 0% 0 0 0 0% 0 0 0 0% Total $4,090 1 $2,090 I ($2,000)1 (48.90%) 1. The decrease reflects decreased payments for scheduled debt service on sewer projects. I 226 11/15/01 BUDGET 2002 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 DEBT SERVICE-1994A BONDS 4625 BOND ISSUANCE FEES 0 0 0 0 0 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 3,253 2,973 3,090 2,665 2,090 4620 FISCAL AGENT FEES 113 112 1,000 100 0 * DEBT SERVICE 3,366 3,085 4,090 2,765 2,090 ** DEBT SERVICE-1994A BONDS 3,366 3,085 4,090 2,765 2,090 *** SEWER FUND 3,485,497 3,106,556 2,993,660 2,974,598 3,276,666 227 CITY OF FRIDLEY SEWER FUND PROJECTIONS INCOME 1 EXPENSE PROJECTIONS Actual Budgeted Budgeted Projected Projected Projected Projected 2000 2001 2002 2003 2004 2005 2006 Gallons Disposed per MCES (in mils) 2,000 - 1,938 1,938 1,938 1,938 1,938 Sewer Billings Gallons Billed (in thousands) 1,276 1,300 1,300 1,300 1,300 1,300 1,300 Gallons Billed Flat Rate(in thousands) 112 110 110 110 110 110 110 Rate(S per 1,000 gallons) 2.20 2.20 2.29 2.36 2.43 2.50 2.58 Rate Change Projections(%) +4.2% +3% +3% +3% +3% Operating Revenues Sewer Sales 2,807,446 2,860,000 2,980,120 3,069,524 3,161,609 3,256,458 3,354,151 Flat Rate Sales 245,388 242,000 252,164 259,729 267,521 275,546 283,813 Other Revenue 61,196 77,790 78,090 75,000_ 75,000 75,000 75,000 Total Operating Revenues 3,114,030 3,179,790 3,310,374 3,404,253 3,504,130 3,607,004 3,712,964 Estimated Expenditure Increases 0.03 0.03 0.03 0.03 Operating Expenses N) Personal Services 453,113 476,282 493,669 508,479 523,733 539,445 555,629 Co Supplies 40,923 45,450 49,900 51,397 52,939 54,527 56,163 Disposal Charges 2,253,072 2,125,000 2,383,851 2,422,612 2,480,755 2,538,898 2,597,041 Other Services and Charges 85,643 91,432 96,813 99,717 102,709 105,790 108,964 Depreciation 249,125 240,511 244,611 254,061 269,161 290,028 316,311 Total Annual Change in Depreciation - 4,100 9,450 15,100 20,867 26,283 30,783 Total Operating Expenses 3,081,876 2,982,775 3,278,294 3,351,366 3,450,164 3,554,972 3,664,891 Operating Income/(Loss) 32,154 197,015 32,080 52,886 53,966 52,032 48,074 Non-Operating Revenues(Exps.) Interest Income 214,728 176,700 200,959 202,684 217,670 238,444 262,194 Debt Service (3,085) (2,665) (2,090) (1,505) (910) (305) - Loss on disposition of fixed assets (16,092) - - - - - - Refund of prior years disposal charges - - - - - - - Operating Transfer In(Out) 13,020 453 12,900 13,287 13,686 14,096 14,519 Total Non-Operating Revenues/Expenses 208,571 174,488 211,769 214,466 230,446 252,235 276,713 Net Income 240,725 371,503 243,849 267,352 284,411 304,267 324,787 Net Increase(Decrease)in cash 385,942 496,114 232,910 366,513 464,439 485,578 546,881 Cash and Cash Equivalents January 1 3,055,176 3,441,118 3,937,232 4,170,142 4,536,655 5,001,095 5,486,673 Cash and Cash Equivalents December 31 3,441,118 3,937,232 4,170,142 4,536,655 5,001,095 5,486,673 6,033,554 Accumulated Depreciation at 12/31 Y/E 3,368,581 3,613,192 3,867,253 4,136,414 4,426,442 4,742,753 5,089,847 10/26/01 BUDGET 2002 STORM WATER FUND Retained Earnings Summary Fund 603 Storm Water Fund ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 1999 2000 2001 12/31/01 2002 Retained Earnings January 1 2,155,415 2,189,300 2,325,273 2,479,919 2,619,335 Revenues 391,178 502,194 380,973 380,973 400,019 Funds Available 2,546,593 2,691,494 2,706,246 2,860,892 3,019,354 Expenses 483,656 337,938 374,796 367,774 453,317 Retained Earnings December 31 Prior to Credit 2,062,937 2,353,556 2,331,450 2,493,118 2,566,037 Credit arising from transfer of depreciation on contributed capital 126,363 126,363 126,217 126,217 126,363 Retained Earnings December 31 2,189,300 2,479,919 2,457,667 2,619,335 2,692,400 Reserved for Capital Improvements 425,000 568,000 250,000 250,000 452,000 Unreserved 1,764,300 1,911,919 2,207,667 2,369,335 2,240,400 229 11/15/01 BUDGET 2002 CITY OF FRIDLEY STORM WATER FUND 603RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 STORM WATER FUND 603-0000-311.10-00 CURRENT AD VALOREM 8,885 8,900 8,500 0 8,500 603-0000-311.20-00 DELINQUENT AD VALOREM 0 9 0 0 0 603-0000-336.31-00 OTHER CITIES AND COUNTY 0 34,945 0 0 0 603-0000-361.10-00 FROM COUNTY - CURRENT 15,024 28,240 0 0 0 603-0000-362.10-00 INTEREST EARNINGS-INVEST 70,806 106,858 66,473 0 76,419 603-0000-362.10-05 UNREALZD GAIN/LOSS ON INV 27,361- 2,612- 0 0 0 603-0000-361.20-00 DIRECT TO CITY-PRINCIPAL 1,351 2,027 0 0 0 603-0000-361.25-00 DIRECTLY TO CITY-INTEREST 0 5 0 0 0 603-0000-362.61-00 MISCELLANEOUS REVENUE 0 275 0 0 0 603-0000-373.10-00 STORM SEWER COLLECTION 311,790 316,040 300,000 0 312,600 603-0000-373.20-00 HARRIS POND ASSESSMENTS 4,784 2,815 1,000 0 0 603-0000-373.60-00 STORM SEWER PENALTIES 5,899 4,692 5,000 0 2,500 * STORM WATER FUND 391,178 502,194 380,973 0 400,019 II I 230 11/15/01 BUDGET 2002 CITY OF FRIDLEY STORM WATER FUND 603ESUM EXPENDITURE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 CAPITAL IMPROVEMENT * SUPPLIES 1,181 0 0 0 0 * OTHER SERVICES & CHARGES 93 445 0 0 0 * CAPITAL OUTLAY 741 0 0 0 0 ** CAPITAL IMPROVEMENT 2,015 445 0 0 0 TRANSMISSION/DISTRIBUTION, * SUPPLIES 3,763 8,789 7,000 7,000 10,600 * OTHER SERVICES & CHARGES 26,784 9,247 21,850 21,350 21,000 * CAPITAL OUTLAY 0 0 0 0 0 ** TRANSMISSION/DISTRIBUTION 30,547 18,036 28,850 28,350 31,600 ADMINISTRATION * PERSONAL SERVICES 85,687 88,000 85,687 85,687 95,000 * OTHER SERVICES & CHARGES 180,200 169,827 196,468 196,468 173,561 * OTHER FINANCING USES 143,871 24,600 23,518 23,518 124,480 ** ADMINISTRATION 409,758 282,427 305,673 305,673 393,041 DEBT SERVICE-1994A BONDS * DEBT SERVICE 7,670 6,831 7,625 5,735 4,485 ** DEBT SERVICE-1994A BONDS 7,670 6,831 7,625 5,735 4,485 DEBT SERVICE-1996A BONDS * DEBT SERVICE 33,671 30,198 32,648 28,016 24,191 ** DEBT SERVICE-1996A BONDS 33,671 30,198 32,648 28,016 24,191 483,661 337,937 374,796 367,774 453,317 231 BUDGET 2002 City of Fridley GOALS and OBJECTIVES Fund Department Division 603 Storm Sewer Public Works Storm Sewer PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Ensure the storm sewer system's catch basins&outfalls are maintained ACTIVITIES 1a Conduct an inspection of Maintenance Mar-Nov 8-10 repairs 500 hrs Absorbed area#3,clean&make necessary repairs to the storm sewer system's catch basins&storm water outfalls lb Maintain storm sewer retention ponds Mar-Nov 13 sites 1200 hrs Absorbed &easements,mowing grass&removing mow 15 x's yr debris • OBJECTIVE#2 Continue Locke Lake Dam maintenance program ACTIVITITES 2a Conduct daily inspection&maintenance Apr-Nov Daily 120 hrs Absorbed of the dam to ensure proper flow&level , OBJECTIVE#3 Improve the quality of storm sewers that flow to Rice Creek&the Mississippi River ACTIVITIES 3a Install 400 warning stickers on catch June-Aug 400 80 hrs Volunteers basins that flow into Rice Creek&the Mississippi River 232 STORM WATER FUND - SUMMARY EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Transmission/Distribution $28,850 $31,600 $2,750 9.53% Administration 305,673 393,041 87,368 28.58% Debt Service 40,273 28,676 (11,597) (28.80%) Total $374,796 I $453,317 I $78,521 1 20.95% I 233 STORM WATER - TRANSMISSION/DISTRIBUTION EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $0 $0 $0 0% Supplies 7,000 , 10,600 3,600 51.43% Other Services/Charges 21,850 21,000 (850) (3.89%) Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $28,850 I $31,600 I $2,750 I 9.53% Personal Services Supplies 1. The increase includes$3,000 for the purchase of a new compressor for the Moore Lake aerator. 2. It also includes an additional$600 for repair and maintenance supplies(joint seals,gaskets couplings). Other Services/Charges Capital Outlay I 234 11/15/01 BUDGET 2002 CITY OF FRIDLEY STORM WATER FUND 603ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 TRANSMISSION/DISTRIBUTION TRANSMISSION/DISTRIBUTION 4212 FUELS & LUBES 0 29 0 0 0 4217 CLOTHING/LAUNDRY ALLOW 21 0 0 0 0 4221 OPERATING SUPPLIES 0 2,763 100 100 100 4222 FOR REPAIR & MAINTENANCE 3,742 5,997 6,900 6,900 7,500 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 3,000 * SUPPLIES 3,763 8,789 7,000 7,000 10,600 4330 PROFESSIONAL SERVICES 0 1,092 0 0 0 4331 DUES & SUBSCRIPTIONS 50- 0 0 0 0 4334 ADVERTISING 92 0 0 0 0 4338 UTILITY SERVICES 1,332 1,514 1,350 1,350 1,500 4340 SERVICE CONTRACT-NON PROF 25,410 6,103 20,500 20,000 19,500 4341 RENTALS 0 538 0 0 0 * OTHER SERVICES & CHARGES 26,784 9,247 21,850 21,350 21,000 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** TRANSMISSION/DISTRIBUTION 30,547 18,036 28,850 28,350 31,600 235 STORM WATER - ADMINISTRATION EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $85,687 $95,000 $9,313 10.87% Supplies 0 0 0 0% Other Services/Charges 196,468 173,561 (22,907) (11.66%) Capital Outlay 0 0 0 0% Other Financing Uses 23,518 124,480 100,962 429.30% Total $305,673 I $393,041 I $87,368 I 28.58% Personal Services 1. The increase applies to the interfund charge that the General Fund charges to this fund for the services of General Fund employees. Supplies Other Services/Charges Capital Outlay Other Financing Uses 1. This is the interfund charge for the services of the Water and Sewer Fund employees. 236 11/15/01 BUDGET 2002 CITY OF FRIDLEY STORM WATER FUND 603ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 ADMINISTRATION ADMINISTRATION 4107 ADMINISTRATIVE CHARGES 85,687 88,000 85,687 85,687 95,000 * PERSONAL SERVICES 85,687 88,000 85,687 85,687 95,000 4330 PROFESSIONAL SERVICES 380 444 412 412 500 4335 PRINTING & BINDING 0 0 0 0 0 4336 INSURANCE-NON PERSONNEL 498 328 4,206 4,206 348 4340 SERVICE CONTRACT-NON PROF 0 0 0 0 0 4342 DEPRECIATION 40,959 42,692 65,633 65,633 46,350 4343 DEPRECIATION-CONTRIBUTED 126,363 126,363 126,217 126,217 126,363 4346 MISCELLANEOUS 12,000 0 0 0 0 * OTHER SERVICES & CHARGES 180,200 169,827 196,468 196,468 173,561 4720 OPERATING TRANSFERS 143,871 24,600 23,518 23,518 124,480 * OTHER FINANCING USES 143,871 24,600 23,518 23,518 124,480 ** ADMINISTRATION 409,758 282,427 305,673 305,673 393,041 237 STORM WATER - DEBT SERVICE EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount 1994A Bonds $7,625 $4,485 ($3,140) (41.18%) 1996A Bonds 32,648 24,191 (8,457) (25.90%) 0 0 0 0% 0 0 0 0% 0 0 0 0% Total $40,273 I $28,676 I ($ 11,597)' (28.80%) Debt Service 1. The decrease reflects changes in the debt service schedule. 238 11/15/01 BUDGET 2002 CITY OF FRIDLEY STORM WATER FUND 603ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 DEBT SERVICE-1994A BONDS DEBT SERVICE-1994A BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 7,557 6,719 6,625 5,635 4,485 4620 FISCAL AGENT FEES 113 112 1,000 100 0 • DEBT SERVICE 7,670 6,831 7,625 5,735 4,485 ** DEBT SERVICE-1994A BONDS 7,670 6,831 7,625 5,735 4,485 DEBT SERVICE-1996A BONDS DEBT SERVICE-1996A BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 33,671 30,198 31,648 28,016 24,191 4620 FISCAL AGENT FEES 0 0 1,000 0 0 * DEBT SERVICE 33,671 30,198 32,648 28,016 24,191 ** DEBT SERVICE-1996A BONDS 33,671 30,198 32,648 28,016 24,191 **** STORM WATER FUND 483,661 337,937 374,796 367,774 453,317 483,661 337,937 374,796 367,774 453,317 239 CITY OF FRIDLEY STORM WATER FUND PROJECTIONS INCOME/EXPENSE PROJECTIONS Actual Budgeted Budgeted Projected Projected Projected Projected 2000 2001 2002 2003 2004 2005 2006 Operating Revenues Storm Water Sales 316,040 300,000 312,600 321,978 331,637 341,586 351,834 Other Revenue 2,080 6,000 2,500 2,500 2,500 2,500 2,500 Total Operating Revenues 318,120 306,000 315,100 324,478 334,137 344,086 354,334 Storm Rate Change Projections(%) +4.2% +3% +3% +3% +3% Estimated Expenditure Increases +3% +3% +3% +3% Operating Expenses Personal Services 88,000 85,687 95,000 95,000 95,000 95,000 95,000 Supplies 8,789 7,000 10,600 10,600 10,600 10,600 10,600 Other Services and Charges 10,464 26,468 21,848 21,848 21,848 21,848 21,848 Depreciation 169,055 191,850 172,713 219,063 269,463 324,713 384,763 N Total Annual Change in Depreciation - 39,000 46,350 50,400 55,250 60,050 64,550 Total Operating Expenses 276,308 350,005 346,511 396,911 452,161 512,211 576,761 0 Operating Income 41,812 (44,005) (31,411) (72,433) (118,024) (168,125) (222,427) Non-Operating Revenues(Exps.) Intergovernmental revenue 65,216 - - - - - - Interest Income 106,858 66,473 76,419 74,070 67,100 60,468 56,891 Debt Service (37,028) (33,652) (28,677) (23,618) (18,358) (12,600) (7,254) Taxes 8,909 8,500 8,500 8,500 8,500 8,500 8,500 Special Assessments Levied 2,815 - - - - - - Other 275 - - - - - - Operating Transfer In(Out) (24,600) (23,518) (124,480) (128,214) (132,061) (136,023) (140,103) 122,445 17,803 (68,238) (69,262) (74,819) (79,654) (81,966) Net Income 164,257 (26,202) (99,649) (141,695) (192,842) (247,779) (304,393) Net Increase(Decrease)in cash 187,984 (8,852) (85,086) (193,732) (71,539) (71,539) (57,243) Cash and Cash Equivalents January 1 1,344,820 1,532,804 1,523,952 1,438,866 1,245,134 1,173,594 1,102,055 Cash and Cash Equivalents December 31 1,532,804 1,523,952 1,438,866 1,245,134 1,173,594 1,102,055 1,044,812 Accumulated Depreciation at 12/31 Y/E 2,795,512 3,026,362 3,245,425 3,514,888 3,839,601 4,224,364 4,673,677 1 n/2 6/n I BUDGET 2002 LIQUOR FUND Retained Earnings Summary Fund 609 Liquor Fund ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 1999 2000 2001 12/31/01 2002 Retained Earnings January 1 1,919,315 1,956,944 2,429,098 1,940,512 3,974,603 Revenues 3,740,992 5,244,911 6,996,741 6,996,741 6,011,282 Funds Available 5,660,307 7,201,855 9,425,839 8,937,253 9,985,885 Expenses 3,533,363 5,061,343 6,363,884 4,662,650 5,041,306 Transfer to the General Fund 170,000 200,000 300,000 300,000 400,000 Retained Earnings December 31 1,956,944 1,940,512 2,761,955 3,974,603 4,544,579 1 241 11/15/01 BUDGET 2002 CITY OF FRIDLEY LIQUOR FUND 609RSUM REVENUE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 MUNICIPAL LIQUOR 609-9100-362.10-00 INTEREST EARNINGS-INVEST 41,904 16,259 36,000 0 609-9100-362.10-05 UNREALZD GAIN/LOSS ON INV 8,983- 834- 0 0 609-9100-362.51-00 SALE OF MISC. PROPERTY 0 0 609-9100-378.11-00 LIQUOR SALES 569,952 483,365 528,213 0 609-9100-378.12-00 WINE SALES 229,120 173,736 231,769 0 609-9100-378.13-00 BEER SALES 1,019,640 852,203 915,524 0 609-9100-378.13-01 DEP/RTNS/COOPERAGE 757 138 0 0 609-9100-378.14-00 MISC SALES 52,904 41,862 44,271 0 609-9100-378.15-00 CIGS SALES 80,811 67,113 71,998 0 609-9100-378.40-00 CASH OVER / (SHORT) 407- 54- 0 0 609-9100-378.45-00 SALES TAX OVER / (SHORT) 96- 64 0 0 609-9100-378.50-00 MISCELLANEOUS REVENUE 4,885 5,309 8,225 0 * #1 - HOLLY 1,990,487 1,639,161 1,836,000 0 609-9200-362.10-00 INTEREST EARNINGS-INVEST 30,069 14,483 36,000 13,320 609-9200-362.10-05 UNREALZD GAIN/LOSS ON INV 8,983- 0 0 609-9200-378.11-00 LIQUOR SALES 435,396 420,657 478,940 517,255 609-9200-378.12-00 WINE SALES 195,138 179,915 214,610 231,779 609-9200-378.13-00 BEER SALES 709,273 685,757 780,560 843,005 609-9200-378.13-01 DEP/RTNS/COOPERAGE 328 143 0 0 I 609-9200-378.14-00 MISC SALES 32,942 30,365 36,190 37,250 609-9200-378.15-00 CIGS SALES 56,230 53,785 61,820 69,280 609-9200-378.40-00 CASH OVER / (SHORT) 32 490- 0 0 609-9200-378.45-00 SALES TAX OVER / (SHORT) 96- 64 0 0 609-9200-378.50-00 MISCELLANEOUS REVENUE 4,253 4,933 4,620 4,850 * #2 - HWY 65 1,454,582 1,389,612 1,612,740 1,716,739 609-9300-362.10-00 INTEREST EARNINGS-INVEST 14,876 48,000 26,680 609-9300-362.10-05 UNREALZD GAIN/LOSS ON INV 0 0 609-9300-362.51-05 GAIN ON SALE OF FIXD ASST 0 0 609-9300-378.11-00 LIQUOR SALES 98,662 635,388 1,027,080 1,256,689 609-9300-378.12-00 WINE SALES 74,403 329,427 450,662 606,092 609-9300-378.13-00 BEER SALES 111,870 1,088,834 1,780,186 2,164,707 609-9300-378.13-01 DEP/RTNS/COOPERAGE 497 1,891 0 0 6099300-378.14-00 MISC SALES 6,856 56,714 86,083 72,320 609-9300-378.15-00 CIGS SALES 3,947 76,298 139,996 150,555 609-9300-378.40-00 CASH OVER / (SHORT) 512- 604- 0 0 609-9300-378.45-00 SALES TAX OVER / (SHORT) 30 64 0 0 609-9300-378.50-00 MISCELLANEOUS REVENUE 170 13,250 15,994 17,500 * #3 - CUB 295,923 2,216,138 3,548,001 4,294,543 ** MUNICIPAL LIQUOR 3,740,992 5,244,911 6,996,741 6,011,282 II 242 11/15/01 BUDGET 2002 CITY OF FRIDLEY LIQUOR FUND 609ESUM EXPENDITURE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 SELLING EXPENSES * PERSONAL SERVICES 102,115 98,392 96,650 0 0 * SUPPLIES 3,164 352 107 0 0 * OTHER SERVICES & CHARGES 1,561,597 1,314,439 1,450,157 0 0 ** SELLING EXPENSES 1,666,876 1,413,183 1,546,914 0 0 GENERAL OVERHEAD * PERSONAL SERVICES 64,805 58,882 55,324 0 0 * SUPPLIES 3,101 4,380 4,153 0 0 * OTHER SERVICES & CHARGES 105,245 101,874 94,843 0 0 * CAPITAL OUTLAY 0 0 0 0 0 * OTHER FINANCING USES 100,300 66,000 89,500 0 0 ** GENERAL OVERHEAD 273,451 231,136 243,820 0 0 *** #1 - HOLLY 1,940,327 1,644,319 1,790,734 0 0 SELLING EXPENSES * PERSONAL SERVICES 81,591 98,410 95,583 95,583 96,765 * SUPPLIES 1,402 241 105 105 250 * OTHER SERVICES & CHARGES 1,159,855 1,114,473 1,270,866 1,270,866 1,165,672 ** SELLING EXPENSES 1,242,848 1,213,124 1,366,554 1,366,554 1,262,687 GENERAL OVERHEAD * PERSONAL SERVICES 74,782 46,535 43,893 43,893 57,197 * SUPPLIES 1,804 2,851 3,182 3,182 2,900 * OTHER SERVICES & CHARGES 52,180 47,601 41,348 41,348 49,782 * CAPITAL OUTLAY 0 0 0 0 0 * OTHER FINANCING USES 69,700 60,000 91,500 121,482 100,000 ** GENERAL OVERHEAD 198,466 156,987 179,923 209,905 209,879 *** #2 - HWY 65 1,441,314 1,370,111 1,546,477 1,576,459 1,472,566 SELLING EXPENSES 243 11/15/01 BUDGET 2002 CITY OF FRIDLEY LIQUOR FUND 609ESUM EXPENDITURE SUMMARY ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 * PERSONAL SERVICES 15,212 110,691 110,381 110,381 161,564 * SUPPLIES 3,571 1,204 129 129 2,400 * OTHER SERVICES & CHARGES 231,024 1,771,769 2,818,289 2,818,289 3,173,791 ** SELLING EXPENSES 249,807 1,883,664 2,928,799 2,928,799 3,337,755 GENERAL OVERHEAD * PERSONAL SERVICES 3,618 36,047 37,595 37,595 90,810 * SUPPLIES 1,089 6,824 7,118 7,118 6,600 * OTHER SERVICES & CHARGES 56,913 244,578 234,161 234,161 233,575 * CAPITAL OUTLAY 10,295 1,800 0 0 0 * OTHER FINANCING USES 0 74,000 119,000 178,518 300,000 ** GENERAL OVERHEAD 71,915 363,249 397,874 457,392 630,985 *** #3 - CUB 321,722 2,246,913 3,326,673 3,386,191 3,968,740 3,703,363 5,261,343 6,663,884 4,962,650 5,441,306 244 LIQUOR FUND EXPENDITURE SUMMARY Change 2001 Budget 2002 Budget Amount Personal Services $439,426 $406,336 ($33,090) (7.53%) Supplies 14,794 12,150 (2,644) (17.87%) Other Services/Charges 5,909,664 4,622,820 (1,286,844) (21.78%) Capital Outlay 0 0 0 0% Other Financing Uses 300,000 400,000 100,000 33.33% Total $6,663,884 1 $5,441,306 I ($ 1,222,578)1 (18.35%) This fund operates under a profit motive and business influences impact operations. During 2001, it was determined that the Holly Store should be closed in order to generate more income by reducing overhead. Personal Services 1. With the closing of the Holly Store, part-time wages were reduced to staffing only two stores. Supplies 1. The supplies were reduced to reflect the needs for two stores. Other Services/Charges 1. The major component of this category is made of the expense related to the sales of liquor products called cost of goods sold. The major changes to the cost of goods sold relates to more realistic estimates now that we have a year of history behind us. Capital Outlay Other Financing Uses 245 11/15/01 BUDGET 2002 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 MUNICIPAL LIQUOR #1 - HOLLY SELLING EXPENSES 4101 FULL TIME EMPLOYEE - REG 33,739 36,915 49,608 0 0 4102 FULL TIME EMPLOYEE - OT 3,874 5,658 0 0 0 4104 TEMPORARY EMPLOYEE - REG 44,506 33,755 30,470 0 0 4105 TEMPORARY EMPLOYEE - OT 166 0 0 0 0 4112 EMPLOYEE LEAVE 3,326 5,211 0 0 0 4120 MEDICARE CONTRIBUTION 1,263 1,204 1,176 0 0 4121 PERA CONTRIBUTION 4,363 4,219 4,170 0 0 4122 FICA CONTRIBUTIONS 5,402 5,147 5,025 0 0 4131 HEALTH INSURANCE 1,922 2,407 2,566 0 0 4132 DENTAL INSURANCE 64 116 107 0 0 4133 LIFE INSURANCE 74 73 107 0 0 4134 CASH BENEFITS 2,547 2,695 2,459 0 0 4150 WORKERS COMPENSATION 869 992 962 0 0 * PERSONAL SERVICES 102,115 98,392 96,650 0 0 4221 OPERATING SUPPLIES 3,164 352 107 0 0 * SUPPLIES 3,164 352 107 0 0 4330 PROFESSIONAL SERVICES 260 0 107 0 0 4334 ADVERTISING 12,400 9,856 8,232 0 0 4348 COST OF GOODS SOLD 1,538,785 1,298,298 1,432,800 0 0 4349 BAD CHECK EXPENSE 2,440 2,675 1,818 0 0 4351 COGS FREIGHT 7,712 3,610 7,200 0 0 * OTHER SERVICES & CHARGES 1,561,597 1,314,439 1,450,157 0 0 ** SELLING EXPENSES 1,666,876 1,413,183 1,546,914 0 0 246 11/15/01 BUDGET 2002 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 GENERAL OVERHEAD 4101 FULL TIME EMPLOYEE - REG 16,269 25,263 27,736 0 0 4107 ADMINISTRATIVE CHARGES 36,118 20,760 22,100 0 0 4112 EMPLOYEE LEAVE 7,344 6,961 0 0 0 4120 MEDICARE CONTRIBUTION 401 522 445 0 0 4121 PERA CONTRIBUTION 978 1,411 1,335 0 0 4122 FICA CONTRIBUTIONS 1,715 2,233 1,780 0 0 4133 LIFE INSURANCE 19 21 148 0 0 4134 CASH BENEFITS 1,027 1,320 1,187 0 0 4140 UNEMPLOYMENT COMPENSATION 719 95 0 0 0 4150 WORKERS COMPENSATION 215 296 593 0 0 * PERSONAL SERVICES 64,805 58,882 55,324 0 0 4217 CLOTHING/LAUNDRY ALLOW 636 1,264 1,483 0 0 4220 OFFICE SUPPLIES 26 0 148 0 0 4221 OPERATING SUPPLIES 1,833 2,298 1,780 0 0 4222 FOR REPAIR & MAINTENANCE 606 818 742 0 0 * SUPPLIES 3,101 4,380 4,153 0 0 4330 PROFESSIONAL SERVICES 1,805 1,157 593 0 0 4331 DUES & SUBSCRIPTIONS 580 470 593 0 0 4332 COMMUNICATION 2,711 3,282 3,708 0 0 4334 ADVERTISING 0 1,175 148 0 0 4335 PRINTING & BINDING 44 0 0 0 0 4336 INSURANCE-NON PERSONNEL 6,703 6,047 5,933 0 0 4338 UTILITY SERVICES 12,029 12,332 10,234 0 0 4340 SERVICE CONTRACT-NON PROF 15,749 15,617 13,794 0 0 4341 RENTALS 50,222 51,376 50,577 0 0 4342 DEPRECIATION 6,122 8,800 6,000 0 0 4345 LOSS ON ASSET RETIREMENT 8,516 0 0 0 0 4346 MISCELLANEOUS 0 1,618 3,263 0 0 4350 PMTS TO OTHER AGENCIES 764 0 0 0 0 * OTHER SERVICES & CHARGES 105,245 101,874 94,843 0 0 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 4720 OPERATING TRANSFERS 100,300 66,000 89,500 0 0 * OTHER FINANCING USES 100,300 66,000 89,500 0 0 ** GENERAL OVERHEAD 273,451 231,136 243,820 0 0 *** #1 - HOLLY 1,940,327 1,644,319 1,790,734 0 0 247 11/15/01 BUDGET 2002 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 #2 - HWY 65 SELLING EXPENSES 4101 FULL TIME EMPLOYEE - REG 16,407 38,684 48,001 48,001 33,731 4102 FULL TIME EMPLOYEE - OT 1,722 5,905 0 0 3,800 4104 TEMPORARY EMPLOYEE - REG 42,972 27,691 28,527 28,527 28,091 4105 TEMPORARY EMPLOYEE - OT 742 344 0 0 500 4112 EMPLOYEE LEAVE 4,608 6,549 0 0 5,500 4120 MEDICARE CONTRIBUTION 956 1,121 1,158 1,158 879 4121 PERA CONTRIBUTION 3,431 4,057 4,000 4,000 3,438 4122 FICA CONTRIBUTIONS 4,090 4,794 4,737 4,737 3,756 4131 HEALTH INSURANCE 4,615 7,876 7,790 7,790 15,251 4132 DENTAL INSURANCE 145 328 211 211 119 4133 LIFE INSURANCE 54 70 211 211 112 4134 CASH BENEFITS 1,140 77 211 211 927 4150 WORKERS COMPENSATION 709 914 737 737 661 * PERSONAL SERVICES 81,591 98,410 95,583 95,583 96,765 4221 OPERATING SUPPLIES 1,402 241 105 105 250 * SUPPLIES 1,402 241 105 105 250 4334 ADVERTISING 8,748 9,850 7,579 7,579 9,500 4340 SERVICE CONTRACT-NON PROF 25 0 0 0 0 4346 MISCELLANEOUS 0 0 0 0 0 4348 COST OF GOODS SOLD 1,143,022 1,098,503 1,255,085 1,255,085 1,149,807 4349 BAD CHECK EXPENSE 2,440 2,675 1,895 1,895 2,782 4351 COGS FREIGHT 5,620 3,445 6,307 6,307 3,583 * OTHER SERVICES & CHARGES 1,159,855 1,114,473 1,270,866 1,270,866 1,165,672 ** SELLING EXPENSES 1,242,848 1,213,124 1,366,554 1,366,554 1,262,687 248 11/15/01 BUDGET 2002 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 GENERAL OVERHEAD 4101 FULL TIME EMPLOYEE - REG 36,258 18,813 20,277 20,277 24,924 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4107 ADMINISTRATIVE CHARGES 25,099 18,900 19,481 19,481 22,275 4112 EMPLOYEE LEAVE 5,489 4,834 0 0 5,200 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 573 314 318 318 378 4121 PERA CONTRIBUTION 1,975 1,051 1,113 1,113 1,386 4122 FICA CONTRIBUTIONS 2,449 1,342 1,352 1,352 1,615 4131 HEALTH INSURANCE 945 0 0 0 0 4132 DENTAL INSURANCE 62 0 0 0 0 4133 LIFE INSURANCE 35 15 0 0 19 4134 CASH BENEFITS 1,064 983 954 954 1,123 4140 UNEMPLOYMENT COMPENSATION 479 63 0 0 0 4150 WORKERS COMPENSATION 354 220 398 398 277 * PERSONAL SERVICES 74,782 46,535 43,893 43,893 57,197 4212 FUELS & LUBES 0 0 0 0 0 4217 CLOTHING/LAUNDRY ALLOW 367 1,196 1,829 1,829 1,250 4220 OFFICE SUPPLIES 0 31 80 80 50 4221 OPERATING SUPPLIES 1,017 1,574 1,193 1,193 1,500 4222 FOR REPAIR & MAINTENANCE 420 50 80 80 100 * SUPPLIES 1,804 2,851 3,182 3,182 2,900 4330 PROFESSIONAL SERVICES 580 701 185 185 650 4331 DUES & SUBSCRIPTIONS 600 919 398 398 0 4332 COMMUNICATION 2,729 3,586 3,499 3,499 3,500 4334 ADVERTISING 0 1,814 954 954 1,800 4336 INSURANCE-NON PERSONNEL 9,484 9,088 9,303 9,303 9,450 4337 CONFERENCES AND SCHOOLS 0 0 0 0 0 4338 UTILITY SERVICES 10,468 10,605 8,429 8,429 10,550 4340 SERVICE CONTRACT-NON PROF 13,449 14,767 9,780 9,780 15,000 4342 DEPRECIATION 9,259 6,089 8,800 8,800 8,800 4345 LOSS ON ASSET RETIREMENT 5,579 0 0 0 0 4350 PMTS TO OTHER AGENCIES 32 32 0 0 32 * OTHER SERVICES & CHARGES 52,180 47,601 41,348 41,348 49,782 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 4720 OPERATING TRANSFERS 69,700 60,000 91,500 121,482 100,000 * OTHER FINANCING USES 69,700 60,000 91,500 121,482 100,000 ** GENERAL OVERHEAD 198,466 156,987 179,923 209,905 209,879 ** #2 - HWY 65 1,441,314 1,370,111 1,546,477 1,576,459 1,472,566 249 11/15/01 BUDGET 2002 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 #3 - CUB SELLING EXPENSES 4101 FULL TIME EMPLOYEE - REG 1,924 30,902 37,223 37,223 16,441 4102 FULL TIME EMPLOYEE - OT 102 3,547 0 0 1,800 4104 TEMPORARY EMPLOYEE - REG 10,321 52,786 54,224 54,224 109,441 4105 TEMPORARY EMPLOYEE - OT 196 1,927 0 0 1,050 4112 EMPLOYEE LEAVE 181 2,402 0 0 1,275 4120 MEDICARE CONTRIBUTION 182 1,313 1,417 1,417 1,550 4121 PERA CONTRIBUTION 659 4,689 4,766 4,766 6,085 4122 FICA CONTRIBUTIONS 777 5,612 5,667 5,667 6,630 4131 HEALTH INSURANCE 682 6,027 5,538 5,538 13,738 4132 DENTAL INSURANCE 46 306 258 258 242 4133 LIFE INSURANCE 5 71 129 129 129 4134 CASH BENEFITS 0 36 129 129 1,881 4150 WORKERS COMPENSATION 137 1,073 1,030 1,030 1,302 * PERSONAL SERVICES 15,212 110,691 110,381 110,381 161,564 4221 OPERATING SUPPLIES 3,571 1,204 129 129 2,400 * SUPPLIES 3,571 1,204 129 129 2,400 4330 PROFESSIONAL SERVICES 0 0 129 129 0 4334 ADVERTISING 2,780 21,676 15,842 15,842 20,000 4348 COST OF GOODS SOLD 224,059 1,738,134 2,786,000 2,786,000 3,141,441 4349 BAD CHECK EXPENSE 414 2,675 2,318 2,318 2,700 4351 COGS FREIGHT 3,771 9,284 14,000 14,000 9,650 * OTHER SERVICES & CHARGES 231,024 1,771,769 2,818,289 2,818,289 3,173,791 ** SELLING EXPENSES 249,807 1,883,664 2,928,799 2,928,799 3,337,755 250 11/15/01 BUDGET 2002 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 1999 2000 2001 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/01 2002 GENERAL OVERHEAD 4101 FULL TIME EMPLOYEE - REG 2,784 9,675 10,679 10,679 37,386 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4107 ADMINISTRATIVE CHARGES 0 23,340 23,805 23,805 45,225 4112 EMPLOYEE LEAVE 265 949 0 0 1,000 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 46 161 222 222 567 4121 PERA CONTRIBUTION 149 540 667 667 2,079 4122 FICA CONTRIBUTIONS 198 690 667 667 2,423 4131 HEALTH INSURANCE 0 0 222 222 0 4132 DENTAL INSURANCE 0 0 222 222 0 4133 LIFE INSURANCE 2 8 222 222 29 4134 CASH BENEFITS 147 505 667 667 1,685 4140 UNEMPLOYMENT COMPENSATION 0 66 0 0 0 4150 WORKERS COMPENSATION 27 113 222 222 416 * PERSONAL SERVICES 3,618 36,047 37,595 37,595 90,810 4217 CLOTHING/LAUNDRY ALLOW 156 1,758 2,447 2,447 1,800 4220 OFFICE SUPPLIES 0 624 667 667 650 4221 OPERATING SUPPLIES 933 4,334 3,782 3,782 4,000 4222 FOR REPAIR & MAINTENANCE 0 108 222 222 150 * SUPPLIES 1,089 6,824 7,118 7,118 6,600 4330 PROFESSIONAL SERVICES 122 0 222 222 0 4331 DUES & SUBSCRIPTIONS 202 1,239 667 667 1,275 4332 COMMUNICATION 1,101 3,577 4,005 4,005 3,700 4334 ADVERTISING 28,511 2,276 1,557 1,557 2,400 4336 INSURANCE-NON PERSONNEL 1,063 7,130 7,342 7,342 7,400 4337 CONFERENCES AND SCHOOLS 0 399 0 0 400 4338 UTILITY SERVICES 0 17,383 9,567 9,567 18,000 4340 SERVICE CONTRACT-NON PROF 3,106 27,500 23,360 23,360 27,000 4341 RENTALS 18,104 112,598 131,041 131,041 117,000 4342 DEPRECIATION 4,704 63,046 56,400 56,400 56,400 4345 LOSS ON ASSET RETIREMENT 0 0 0 0 0 4346 MISCELLANEOUS 0 9,430 0 0 0 4350 PMTS TO OTHER AGENCIES 0 0 0 0 0 * OTHER SERVICES & CHARGES 56,913 244,578 234,161 234,161 233,575 4530 IMP OTHER THAN BUILDING 10,295 1,550- 0 0 0 4540 MACHINERY 0 1,681 0 0 0 4560 FURNITURE & FIXTURES 0 ' 1,669 0 0 0 * CAPITAL OUTLAY 10,295 1,800 0 0 0 4720 OPERATING TRANSFERS 0 74,000 119,000 178,518 300,000 * OTHER FINANCING USES 0 74,000 119,000 178,518 300,000 ** GENERAL OVERHEAD 71,915 363,249 397,874 457,392 630,985 *** #3 - CUB 321,722 2,246,913 3,326,673 3,386,191 3,968,740 **** MUNICIPAL LIQUOR 3,703,363 5,261,343 6,663,884 4,962,650 5,441,306 3,703,363 5,261,343 6,663,884 4,962,650 5,441,306 251 BUDGET 2002 This page intentionally left blank 252 AGENCY FUND Six Cities Watershed Agency Fund C) This fund was established to account for the collection of taxes received from the County on behalf of the Six Cities Watershed District. c 0 BUDGET 2002 Agency Funds Expenditures-Line Item Fund 805 Six Cities Watershed Fund ACTUAL ACTUAL ESTIMATE ACCT ACCOUNT DESCRIPTION EXPEND EXPEND BUDGET THRU BUDGET NO 1999 2000 2001 12/31/01 2002 PERSONAL SERVICES: 4101 Full time-regular 4102 Full time-regular,of 4104 Temporary-regular 4105 Temporary-regular,of 4112 Employees leave 4120 Medicare contribution 4121 PERA contribution 4122 FICA contribution 4131 Health insurance 4133 Life insurance 4150 Worker's compensation TOTAL 0 0 0 0 0 SUPPLIES: 4220 Office supplies 4221 Operating supplies 4212 Fuels and lubes 4222 Repair&maintenance supplies 4225 Small tools and minor equipment 4229 Work order transfer parts TOTAL 0 0 0 0 0 OTHER SERVICES AND CHARGES: 4330 Professional services 4332 Communication 4334 Advertising 4331 Dues and subscriptions 4335 Printing and binding 4336 Insurance,non-personnel 4337 Conferences and school 4338 Utility services 4340 Services contracted 4346 Miscellaneous (1) (1) 4350 Payments to other/contribution 7,909 0 6,200 12,276 6,200 TOTAL 7,909 0 6,200 12,276 6,200 CAPITAL OUTLAY: 4510 Land 4520 Building 4530 Improvements other than bldg 4540 Machinery 4560 Furniture and fixtures TOTAL 0 0 0 0 0 TOTAL EXPENDITURES 7,909 0 6,200 12,276 6,200 (1) No payment was made in 2000. A double payment was made in July 2001. 253 BUDGET 2002 This page intentionally left blank 254 g 0 m r Z m 0 C RESOLUTION NO. 75-2001 A RESOLUTION CERTIFYING THE FINAL TAX LEVY REQUIREMENTS FOR 2002 TO THE COUNTY OF ANOKA WHEREAS, Section 7.02 of the Fridley City Charter grants the city the power to raise money by taxation pursuant to the laws of the State of Minnesota; and WHEREAS,Minnesota Statue Section 275.07 requires the city to certify its tax levy requirements to the county auditor. NOW THEREFORE BE IT RESOLVED,that the City Council of the City of Fridley hereby certifies to the County Auditor of the County of Anoka, State of Minnesota,the following tax levy to be levied in 2001 for the year 2002. GENERAL FUND General Fund $5,507,313 CAPITAL PROJECT FUND Capital Improvement Fund.-Parks Division 90,718 AGENCY FUND Six Cities Watershed Management Organization 6,200 Stonybrook Creek Sub-Watershed District 8,900 TOTAL ALL FUNDS $5.613.131 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDIDLrd EY THIS 17TH DAY OF DECEMBER 2001. e Scott J. Lund-Mayor ATTEST: Debra A. Skogen-City ierk 255 RESOLUTION NO. 76-2001 A RESOLUTION ADOPTING THE FINAL BUDGET FOR THE FISCAL YEAR 2002 WHEREAS, Section 7.04 of the Fridley City Charter provides that the city manager shall prepare an annual budget; and WHEREAS, the city manager has prepared such document and the city council has met several times for the purpose of discussing the budget; and WHEREAS, Section 275.065 of the Minnesota State Statutes requires that the City shall hold a public hearing to adopt a budget; and WHEREAS, the City Council has held a public hearing and has concluded the budget as prepared is appropriate. NOW THEREFORE BE IT RESOLVED that the following budget be adopted and approved: ESTIMATED REVENUE APPROPRIATIONS GENERAL FUND Taxes Legislative: Current Ad Valorem $5,507,313 City Council $ 131,616 Deliquent,Penalties, Planning Commissions 1,783 Forfeited 45,000 Other Commissions 3,357 Licenses and Permits City Management: Licenses 205,800 General Management 304,956 Permits 708,500 Personnel 167,539 Intergovernmental: Legal 314,018 Federal 4,000 Finance: State- Elections 31,262 Local Government Aid 1,556,948 Accounting 663,311 All Other 581,782 Assessing 159,657 Charges for Services: MIS 269,155 General Government 846,680 City Clerk/Records 171,941 Public Safety 157,170 Police: Conservation of Health 9,200 Police 3,847,131 Recreation 266,600 Civil Defense 15,629 Fines and Forfeits 1 90,500 Fire: Special Assessments 7,500 Fire 964,582 Interest on Investments 450,000 Rental Inspections 116,498 Miscellaneous Revenues 130,400 Public Works: Other Financing Sources: Municipal Center 253,643 Sales of General Fixed Assets 30,000 Engineering 515,019 Liquor Fund 400,000 Lighting 203,600 Closed Debt Service Fund 232,900 Park Maintenance 915,833 Employee Benefit Fund 80,000 Street Maintenance 1,388,821 Police Activity Fund 303,400 Recreation: Recreation 904,524 TOTAL REVENUES AND OTHER Naturalist 290,853 FINANCING SOURCES 11,713,693 Community Development Building Inspection 304,640 Planning 442,981 Fund Balance: Reserve: General Fund Reserve 827,556 Emergency 100,000 Nondepartmental: 58,900 TOTAL GENERAL FUND $ 12,541,249 S 12,541,249 256 Resolution No. 76-2001 Page 2 SPECIAL REVENUE FUNDS Cable TV Fund S 175,840 S 148,239 Grant Management Fund 343,143 351,665 Solid Waste Abatement Fund 281,800 339,958 Housing Revitialization Fund 0 0 Police Activity Fund 90,000 303,400 Fund Balance 252,479 TOTAL SPECIAL REVENUE FUNDS $ 1,143,262 S 1,143,262 CAPITAL PROJECTS FUND Capital Improvement Fund Taxes-Current Ad Valorem S 90,718 General Capital Improvement S 713,000 Interest on Investments 417,225 Streets Capital Improvement 140,000 Park Fees 30,000 Parks Capital Improvement 190,800 Closed Debt Service Fund 2,800,E Storm Water Fund 100,000 TOTAL CAPITAL PROJECTS FUND 5 3,437,943 S 1,043,800 AGENCY FUND Six Cities Watershed Fund Taxes-Current Ad Valorem 6,200 Six Cities Watershed 6,200 TOTAL AGENCY FUND $6,200 S 6,200 TOTAL ALL FUNDS S 17,128,654 S 14,734,511 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 17TH DAY OF DECEMBER 2001. .a/f4"7 r.*a,' Ora/t 411. SCOTT J. LUND -MAYOR ATTEST: ti. ./ `•a—A D BRA A. S OGEN/ ITY CLERK 257 Budget 2002 Final Calculation of the Tax Levy for 2002 2001 2002 2001 2001 2002 2002 Certified to 2000 Base HACA LGA PERA Tax Country Inflation Levy Loss Loss Increase Levy City Funds General Fund 4,117,233 4.2% 4,290,157 1,069.173 130,781 17,202 5,507,313 Capital Project Fund- Parks Capital Improv. 72,667 4.2% 75,719 15,000 0 NA 90,719 Total City Funds 4,189,900 4,365,876 1,084,173 130,781 17,202 5,598,032 t 33.61% t Agency Fund-Six Cities Watershed 6,200 6,200 NA NA NA 6,200 Total All Funds 4,196,100 4,372,076 1,084,173 130,781 17,202 5,604,232 Stonybrook Creek Sub- Watershed 8,900 8,900 NA NA NA 8,900 Grand Total 4,205,000 4,380,976 1,084,173 130,781 17,202 5,613,132 (1) (2) (3) (4) (5) I 33.49% t (1) Column represents the numbers certified by Resolution to the County.Resolution#111-2000 dated 12/18/00. (2) Per Chapter 7.02 of the City Charter the levy shall not exceed a tax levy greater than the prior year tax levy increased by inflationary index of the CPI-U for the Mpls/St Paul area. Max inflationary index for 2002 budget=4.2%. (3) Beg in 2002,the State will no longer be providing HACA.They have authorized cities to increase their levies by the • amount of this loss. For us,this is$1,084,173. (Per"Certification of HACA for Taxes Payable in 2001",dated 8/2/00) (4) $1,556,948 2002 LGA 1,687.729 2001 LGA ($130,781) Decrease in LGA. Cities are authorized to increase their levies by the amount of any loss of LGA. (5) PERA for the employer will be raised by.35%beginning in 2002.The State has authorized cities to increase their levies by this amount. Estimated increase=$17,202. See below for details.. Calculation of PERA increase that is eligible to be levied. 4,457,917 2000 Actual Gross Wages Subject to Coordinated Plan Rates. 4,680,813 2001 Estimated Gross Wages Subject to Coordinated Plan Rates. 4,914,853 2002 Estimated Gross Wages Subject to Coordinated Plan Rates. 4,914,853 X .0518 = 254,589 2002 Employer Contribution @ Previous Rates. 4,914,853 X .0553 = 271.791 2002 Employer Contribution @ New Rates. $17,202 Increase in PERA due to rate increase. (Note,the employees shared is also going up.35%) File=Budget\PropertyTaxes\02 Cal of Tax Levy 258 BUDGET 2002 City of Fridley Significant Minnesota Tax Policies General All non-exempt property in Minnesota is subject to taxation by local taxing districts. The tax levied on a property is determined by computing its tax capacity,which is the property's market value multiplied by the appropriate lass rate. The tax rate is determined by the County Auditor,dividing each tax levy by the taxing jurisdiction's adjusted net tax capacity. A new credit meant to proportionately reduce the NTC based property tax&succeed the Education Homestead Credit is called the Residental Market Value Homestead Credit. The assessor physically reviews properties at least once every four years. Below are the class rates for the most common types of property. Type of Property 2001 Type of Property 2002 Class Rates Class Rates Residential Homestead Residential Homestead First $76,000 1.00% First $500,000 1.00% Over$76,000 1.65% Over$500,000 1.25% Residential Non-homestead Residential Non-homestead First $76,000 1.20% First $500,000 1.00% Over$76,000 1.65% Over$500,000 1.25% Commercial/Industrial Commercial/Industrial First $150,000 2.40% First $150,000 1.50% Over$150,000 3.40% Over$150,000 2.00% Rentals Rentals Apartments: Less than 4 units 1.65% Apartments: Less than 4 units 1.50% Apartments:4+units 2.40% Apartments:4+ units 1.80% Low-Income Housing 1.00% Low-Income Housing 0.90% Residental Market Value Homestead Credit. Meant to proportionately reduce the NTC-based property tax&succeed the Education Homestead Credit(EHC).The county auditor will determine the credit for each eligible property by multiplying the market value by 0.4%,with a maximum credit of$304.The optimum credit of$304 is afforded to properities valued at exactly$76,000.The credit is phased out at a rate of.09%of the value over$76,000.The result is that the credit becomes zero if the homestead has a market value of approximately$413,800 or more. State General Tax. Provides for the levy of a statewide tax on commercial-industrial and seasonal recreation properities. Provides for the state general tax to be lived at a uniform rate statewide, and within each county. Requires the commissioner of revenue to certify the rate by Nov 1 each year. Property Tax Deferred. In 1993, the Minnesota legislature enacted a law commonly known as "This Old House"which exempts from the property tax all or a portion of the value of improvements made to homes 45 years of age or older. Homestead property owners could exclude the property tax on those improvements for 10 years. After the 10 year period has expired,the exemption shall be added back as follows: 50% in the two subsequent assessment years if less than or equal to $10,000;or 20% in the next five subsequent years if greater than $10,000. There are limits to the dollar amount eligible for the tax exclusion: $25,000 on homes 45 to 69 years old; and $50,000 on homes 70 years or older. Only improvements adding $5,000 or more of market value are eligible. The program is approved for improvements made through January 2,2003. Limited Market Value. If the market value increases by more than 8%2%, the taxable increase is limited to 81/2%the first year with the balance divided out up to four years. 259 CITY OF FRIDLEY. MINNESOTA TAX RATES DIRECT AND OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS City School School School School Payable Certified Percent District District District District Year Tax Levy Change City No.11 No.13 No.14 No.16(1) 1992 3,799,302 -2.7% 15.474% 56.525% 61.847% 58.025% 49.798% 1993 3,602,900 -5.2% 15.390% 63.717% 68.142% 61.406% 58.922% 1994 3,678,665 2.1% 16.005% 57.161% 69.161% 60.840% 53.355% 1995 3,667,686 -0.3% 16.098% 61.402% 77.730% 63.296% 58.566% 1996 3,897,629 6.3% 16.565% 64.387% 60.182% 71.790% 67.583% 1997 3,891,612 -0.2% 15.242% 55.588% 84.748% 66.129% 61.268% 1998 4,010,570 3.1% 17.119% 51.824% 68.491% 69.402% 58.662% 1999 4,034,919 0.6% 18.326% 54.856% 68.837% 67.728% 61.111% 2000 4,035,671 0.0% 17.070% 51.792% 66.465% 61.655% 51.440% 2001 4,205,000 4.2% 16.350% 52.281% 47.452% 45.466% 39.458% 2002 TNT 5,613,131 (3) 33.5% 29.900% 29.065% 38.532% 17.852% 25.878% 10 Year%Change= 47.7% Notes: (1)Vocational/Technical District#916 is included in District No. 16. (2)From 1998 thru 2001 there was the Education Homestead Credit. Beginning in 2002 there is a Residental Market Value Homestead Credit. (3)Beginning in 2002,the state is no longer providing HACA which was a little more than a million a year and no aid is replacing it. The State is moving/using this money for funding education. File:2002 Budget\BudgetBook\Mist\PropTaxRates-10 Years 11/30/01 260 Total Tax Rate If You Live In: (Before Voter Approved Referendum Levies&Any State Credit) (2) Total School School School School Special District District District District Payable County Districts No.11 No.13 No.14 No.16(1) Year 32.990% 5.119% 109.711% 115.388% 111.566% 103.339% 1992 32.779% 5.668% 116.910% 122.707% 115.221% 114.723% 1993 32.680% 5.452% 110.879% 123.277% 114.956% 108.899% 1994 32.765% 6.022% 115.811% 132.593% 118.159% 113.801% 1995 31.036% 6.122% 117.662% 113.880% 125.488% 121.656% 1996 30.091% 6.044% 108.218% 137.656% 119.067% 114.551% 1997 30.618% 6.603% 107.400% 124.314% 125.225% 114.679% 1998 32.265% 6.044% 114.153% 128.158% 127.049% 120.765% 1999 30.861% 8.224% 108.610% 123.385% 118.575% 108.621% 2000 28.859% 8.218% 106.287% 101.819% 99.833% 94.139% 2001 37.956% 7.545% 105.287% 115.124% 94.444% 102.827% 2002 TNT The rates above by school district all include the Rice Creek watershed district rate except school district 11 which includes 6 Cities/Stoneybrook. 2002 Watersheds Rates: Rice Creek= 1.191 6 Cities= 0.059 6 City/Stnybrk= 0.821 261 CITY TAX ESTIMATES PAY 2002 FINAL TNT Change %Change ASSESSED 2000/PAYABLE 2001 ASSESSED 2001/PAYABLE 2002 In In Market Net Tax City Market Net Tax City City City Value Capacity Tax Value Capacity Tax Tax Tax $70,000 $700 $114 $70,000 700 $111 ($3) -2.7% 90,000 991 $162 90,000 900 $177 $15 9.1% 100,000 1,156 $189 100,000 1,000 $210 $21 10.9% 110,000 1,321 $216 110,000 1,100 $242 $26 12.2% 120,000 1,486 $243 120,000 1,200 $275 $32 13.2% 130,000 1,651 $270 130,000 1,300 $308 $38 14.0% 150,000 1,981 $324 150,000 1,500 $373 $49 15.3% 170,000 2,311 $378 170,000 1,700 $439 $61 16.1% 200,000 2,806 $459 200,000 2,000 $537 $78 17.1% 250,000 3,631 $594 250,000 2,500 $701 $107 18.1% Below Is The Calculation For The Average Home In Fridley. 122,200 1,522 $248.90 132,600 1,326 $316 $67.46 27.1% CITY TAX CAPACITY RATE: 16.350% CITY TAX CAPACITY RATE: 29.900% (Final) (TNT) PAYABLE 01 PAYABLE 02 RESIDENTAL RESIDENTAL CLASS RATES: CLASS RATES: 1%of first$76,000 1%of first$500,000 1.65%>$76,000 1.25%>$500,000 2002 Budget\PropertyTaxes\O2City Tax Est By Diff MV&Ave Home 11/29/01 262 MINNESOTA Department of Revenue Property Tax Division Mail Station 3340 St. Paul,MN 55146-3340 Phone(651)296-5141 Fax(651)297-2166 2002 LOCAL GOVERNMENT AID NOTICE REVISED August 8,2001 FRIDLEY CITY OF CLERK CITY HALL 6431 UNIVERSITY AVE NE FRIDLEY, MN 55432 THE 2002 LOCAL GOVERNMENT AID FOR YOUR CITY IS: $ 1,556,948 THE FOLLOWING IS A LISTING OF THE FACTORS USED IN THE CALCULATION OF YOUR CITY'S 2002 LOCAL GOVERNMENT AID. SEE THE ENCLOSED LETTER FOR AN EXPLANATION OF THESE FACTORS AND FOR ADDITIONAL INFORMATION --CONCERN:NC THE DETERMINATION OF YOUR CITY'S LOCAL GOVERN MENT AID. 1. PRE-1940 HOUSING UNITS: 191 2. TOTAL HOUSING UNITS: 11,418 3. PRE-1940 HOUSING PERCENTAGE: 1.67 % 4. 1990 POPULATION: 28,335 5. 2000 POPULATION: 27,449 6. POPULATION DECLINE PERCENTAGE: 3.13 % 7. 2000 TOTAL CLASS 3 REAL PROPERTY MARKET VALUE: $ 469,179,856 8. 2000 TOTAL REAL AND PERSONAL MARKET VALUE: $ 1,489,885,685 9. COMMERCIAUINDUSTRIAL PERCENTAGE: 31.49 % 10. TRANSFORMED POPULATION: 897.95 11. CITY REVENUE NEED: • $ 312.40 12. PAYABLE 2001 CITY NET LEVY: $ 4,205,159 13. PAYABLE 2001 CITY NET TAX CAPACITY: $ 21,441,642 14. TAX EFFORT RATE: 0.421701 15. NEED INCREASE PERCENTAGE: 0.515948 % 16. CITY AID BASE: $ 1,557,907 17. CITY FORMULA AID (15x(11x5)-(13x14)): $ 0 18. PRELIMINARY AID(16+17): $ 1,557,907 19. 2001 LOCAL GOVERNMENT AID: $ 1,696,465 19a. 2001 HOMESTEAD AND AGRICULTURAL CREDIT AID: $ 1,084,405 20*. 2002 MAXIMUM AID (.4x(12+19a)+19): $ 3,812,291 21. 2002 LGA BEFORE REDUCTIONS (LESSER OF 18 OR 20): $ 1,557,907 22. REDUCTION FOR STATE COSTS: $ 959 23. FINAL 2002 LOCAL GOVERNMENT AID AFTER REDUCTIONS $ 1,556,948 (21-22): *PLEASE NOTE: Effective for aids payable in 2002,the Homestead and Agricultural Credit Aid(HACA) for cities has been eliminated. Your city's 2001 HACA is now used as a factor in determining your local government aid(see description for Line 20-2002 Maximum Aid). An equal opportunity employer TDD. (651)297-2196 263 BUDGET 2002 City of Fridley State of Minnesota GLOSSARY Accounting System.The total structure of records and procedures which record,classify,summarize, and report information on the financial position and results of operations of a government or any of its funds,fund types,balanced account groups,or organizational components. Accrual Basis.A basis of accounting in which transactions are recognized at the time they are incurred. opposed to when cash is received or spent. Activity. Departmental efforts that contribute to the achievement of a specific set of program objectives; the smallest unit of the program budget. Agency Fund.A fund consisting of resources received and held by the governmental unit as an agent for others. Appropriation.A legal authorization to incur obligations and to make expenditures for specific purposes. Assessed Valuation.The total value of all real and personal property in the city that was used as a basis for levying taxes. Asset. Resources owned or held by a government which have a monetary value. Attrition.A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment,transfer, retirement, or means other than layoffs. Authorized Personnel. Employee positions,which are authorized in the adopted budget,to be filled during the year. Budget.A council approved plan for receiving and expending public funds.An estimate of expenditures and the proposed means of financing them. Budgetary Basis.This refers to the basis of accounting used to estimate financing sources and uses in the budget.This generally takes one of three forms: GAAP,cash,or modified accrual. Budget Calendar.The schedule of key dates which a government follows in the preparation and adoption of the budget. Budgetary Control.The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budget Message.A general discussion of the proposed budget presented in writing as part of the budget document.The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations regarding the financial policy for the coming year. Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of a fixed asset and expenditures that increase the value for fixed assets. Capital Improvement Plan(CIP).The five year schedule of capital improvement projects which encompass all funding sources and all organizational units of government. 264 Capital Outlay.Expenditures which result in the acquisition of or addition to fixed assets which have a value of$500 or more and have a useful life of more than one year. Capital Projects. Major construction,acquisition,or renovation activities that add value to a government's physical assets or significantly increase their useful life.Also called capital improvements. Cash Basis.A basis of accounting in which transactions are recognized only when cash is increased or decreased. Class Rate.Set by the Legislature,the rates are multiplied by the market value to determine the net tax capacity of a property. Constant or Real Dollars.The presentation of dollar amounts adjusted for inflation to reflect the real purchasing power of money as compared to a certain point in time in the past. Consumer Price Index(CPI).A statistical description of price levels provided by the U.S.Department of Labor.The index is used as a measure of the increase in the cost of living(i.e.,economic inflation). Contingency.A budgetary reserve set-aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services.Services rendered to a government by private firms,individuals,or other governmental agencies. Examples include utilities, rent, maintenance agreements,and professional consulting services. Cost-of-living Adjustment(COLA).An increase in salaries to offset the adverse effect of inflation on compensation. Current Ad Valorem.Taxes levied and becoming due during the current year,from the time the amount the tax levy becomes due until a penalty for non-payment is attached. Debt Service.The planned accumulation of revenues and appropriation of expenditures for the retirement of long-term debt principal and interest. Deficit.The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Delinquent Ad Valorem.Taxes that remain unpaid on and after the date on which penalty for nonpayment is attached. Department.The basis organizational unit of government which is functionally unique in its delivery of services. Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset used. Disbursement.The expenditure of monies from an account. Employee(or Fringe)Benefits. Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included is the government's share of costs for Social Security and the various pension, medical and life insurance plans. Encumbrance.The commitment of appropriated funds to purchase an item or service. 265 Enterprise Fund.A fund that accounts for operations that are financed and operated in a manner similar to private business enterprises-where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Expenditures.The payment of cash on the transfer of property or services for the purposes of acquiring an asset,service or settling a loss. Expense. Charges incurred(whether paid immediately or unpaid)for operations, maintenance, interest or other charges. Fees.A general term used for any fixed charge levied by government associated with providing a service permitting an activity,or imposing a fine or penalty. Major types of fees include business and non-business licenses,fines,and user charges. Fiscal Year.A twelve-month period designated as the operating year for accounting and budgeting purposed in an organization. Fixed Assets.Assets of long-term character that are intended to continue to be held or used,such as land,buildings,machinery,furniture and other equipment. Fund.An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities,obligations,reserves,and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance.The excess of an entity's assets over its liabilities. GAAP.Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording encompassing the conventions, rules,and procedures that define accepted accounting principles. General Fund.The fund used to account for all financial resources except those required to be accounted for in another fund. Goal.A long-range desirable development attained by time-phased objectives designed to implement a strategy. Grant.A contribution of assets(usually cash)by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal governments. Homestead and Agriculture Credit Aid(HACA).An intergovernmental revenue from the State of Minnesota. HACA is an aid to local governments,which pays for the increased tax relief provided to certain classes of property. It replaced the former homestead credit program and the agricultural credit program. Housing and Redevelopment Authority(HRA).The HRA is a separate legal entity but is under the control of the City and its Council who appoint the Commissions. It was established to account for economic development and tax increment financing activities. It is a discretely presented component of the City CAFR. Infrastructure.The physical assets of a government(e.g., streets,water,sewer, parks and public buildings). Interfund Transfers.The movement of monies between funds of the same governmental entity. 266 Intergovernmental Revenues.Funds received from Federal,state and other local government sources in the form of grants,shared revenues,and payments in lieu of taxes. Investment. Securities permitted by law are purchased and held for the production of income in the form of interest. Levy.To impose taxes for the support of government activities. Levy Limitation.The maximum amount permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. Line Item Budget.A budget prepared along departmental lines that focuses on what is to be bought. Local Government Aid(LGA).An intergovernmental revenue from the State to provide tax relief to local units of government. It replaces most of the individual taxes,such as cigarette, liquor and income taxes that were previously distributed to local governments. Market Value.The assessor's estimate of what property would be worth if sold on the open market. The market value is set on January 2 of the year before taxes are payable. Objective. Something to be accomplished in specific&measurable terms and that is achievable within specific time frame. Obligations.Amounts which a government may be legally required to meet out of its resources.They include not only actual liabilities, but also encumbrances not yet paid. Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes,fees from specific services, interest earnings,and grant revenues. Operating revenues are used to pay for day-to-day services. Operating Expenses.The cost for personnel, materials and equipment required for a department to function. Personal Property. Refers to all detached or detachable, movable property including furniture and other personal belongings,as well as commercial inventories&equipment a business uses to reduce income. Virtually all personal property is exempt from taxation. Personal Services. Expenditures for salaries,wages, and fringe benefits of the City's employees. Prior-Year Encumbrances. Obligations from previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation for which a part of the appropriation is reserved.They cease to be encumbrances when the obligations are paid or other wise terminated. Property Class.The classification assigned to each parcel of property based on the use of the property. For example, owner-occupied residential property is classified as homestead. Property Tax Levy.The amount of dollars to be collected from the taxable property within a taxing district. ie. taxes owed. Proposed Budget.The recommended City Budget submitted by the City Manager to the City Council in August. Real Property. Is the land itself plus all buildings, improvements, and other fixtures on the land. Also see"Personal Property". 267 Reserve.An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not available for appropriation and subsequent spending. Resolution.A special or temporary order of a legislative body;an order of a legislative body requiring less legal formality than an ordinance or statute. Resources.Total amounts available for appropriation including estimated revenues,fund transfers,and beginning balances. Retained Earnings.The accumulated earnings of an Enterprise Fund which have been retained in the fund. Revenue. Funds that the government receives as income. It includes such items as tax payments,fees from specific services, receipts from other governments,fines,forfeitures,grants,and interest income. Special Revenue Fund.A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Supplemental Appropriation.An additional appropriation made by the governing body after the budget year or biennium has started. Tax Capacity.The valuation of real and personal property in the taxing jurisdiction that is based on market value multiplied by the applicable class rate. (Also sometimes referred to as"Taxable Value") Taxable Tax Capacity.The sum of the tax capacities of all parcels in the taxing jurisdiction after adjustment for fiscal disparities,tax increment and other property not available for general tax purposes. Tax Rate.The tax levy divided by the Taxable Tax Capacity. Tax Owed.The tax rate x the tax capacity=tax owed Tax Increment Financing(TIF).Tax increment financing is a tool used by cities to finance certain types of real estate development costs.The primary purposes of TIF are to attract private investment that will: 1)redevelop blighted areas,2)provide housing for low and moderate income individuals and families,or 3)result in increased employment opportunities and tax base. Transfers In/Out.Amounts transferred from one fund to another to assist in financing the services for the recipient fund. Truth in Taxation.A program adopted by the State Legislature that requires local governments to provide notice of their proposed budgets and levies.They are then required to hold public hearings to inform the citizens and give them the opportunity to provide input on spending and taxing levels. Unencumbered Balance.The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purposes. Unreserved fund Balance.The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. 268