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CCA 08/26/2013 � � CITY COUNCIL MEETING OF AUGUST 26, 2013 CffY OF FRIDLEY The City of Fridley will not discriminate against or harass anyone in the admission or access to, or treatment, or employment in its services, programs, or activities because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance. Upon request, accommodation will be provided to allow individuals with disabilities to participate in any of Fridley's services, programs, and activities. Hearing impaired persons who need an interpreter or other persons with disabilities who require auxiliary aids should contact Roberta Collins at 572-3500. (TTD/572-3534) WORKSHOP DISCUSSION ITEMS: (Begins at 6:30 p.m.) 1. Coon Creek Watershed District Presentation 2. Water Meter Replacement Policy 3. Encroachment Agreement for 165 Stonybrook Way N.E. 4. Vacancy on the Appeals Commission CITY COUNCIL MEETING: (Begins at 7:00 p.m.) PLEDGE OF ALLEGIANCE. PRESENTATION: Code Enforcement Report by Liz Kray (Code Enforcement Intern) APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: 1. City Council Meeting of August 12, 2013 ...................................................... 1 - 13 FRIDLEY CITY COUNCIL MEETING OF AUGUST 26, 2013 PAGE 2 APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS: 2. Approve Encroachment Agreement for 165 Stonybrook Way N.E. (Ward 3) ............................................................ 14 - 28 3. Approve Change Order No. 1 for Street Rehabilitation Project No. ST2013-01 .......................................................... 29 - 31 4. Appointments — City Employees ................................................................... 32 5. Claims ....................................................................................................... 33 - 45 6. Licenses ....................................................................................................... 46 - 51 ADOPTION OF AGENDA: OPEN FORUM, VISITORS: Consideration of items not on Agenda — 15 minutes. NEW BUSINESS: 7. Resolution Certifying the Proposed Tax Levy Requirements for 2014 to Anoka County ............................................. 52 — 53 8. Resolution Adopting the 2014 Proposed Budget .......................................................................................................... 54 - 55 9. Motion Approving the 2014-2018 Capital Improvements Program (CIP) ....................................................................... 56 - 118 10. Informa{ Status Reports ................................................................................ 119 ADJOURN. � � C1TY OF FRIdLEY FRIDLEY CITY COUNCIL MEETING OF AUGUST 26, 2013 ?:30 p.m. - City Council Chambers Attendance Sheet Please �rint name, address and item number vou are interested in. Print Name (Clearly) Address Item No. CITY COUNCIL MEETING CITY OF FRIDLEY AUGUST 12, 2013 The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:05 p.m. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember Barnette Councilmember Saefke Councilmember Varichak Councilmember Bolkcom OTHERS PRESENT: Wally Wysopal, City Manager James Kosluchar, Public Works Director Darin Nelson, Finance Director Scott Hickok, Community Development Director Darcy Erickson, City Attorney Kay Qualley, Environmental Planner PRESENTATION: Certificate of Appreciation to Medtronic, Inc. APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: l. City Council Meeting of July 22, 2013 APPROVED. NEW BUSINESS: 2. Receive the Minutes from the Planning Commission Meeting of July 17, 2013. RECEIVED. 3. Special Use Permit Request, SP #13-06, by Scenic Sign Corporation, for Mighty Mites III, LLC, to Allow a Free-Standing Electronic Message Center Sign, Generally Located at 5401 East River Road N.E.; and 1 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12, 2013 PAGE 2 Resolution Approving Special Use Permit, SP #13-06, for Scenic Sign Corporation, on behalf of Mighty Mites III, LLC, the Property Owner of Furniture Mart, Located at 5401 East River Road N.E. (Ward 3). Wally Wysopal, City Manager, stated this is for an electronic sign. There will be no other images on it. APPROVED SPECIAL USE PERMIT, SP #13-06. ADOPTED RESOLUTION NO. 2013-37. 4. Special Use Permit Request, SP #13-07, CBRE, Inc., for FirstCal Industrial 2 Acquisitions, to Allow Outdoor Storage of Storage Containers and Roll-Off Boxes within the rear Parking Lot, Generally Located at 5155 East River Road N.E.; and Resolution Approving Special Use permit, SP #1307, for CBRE, Inc., on Behalf of FirstCal Industrial 2 Acquisitions, the Property Owner for the Property Located at 5155 East River Road N.E. (Ward 3). Wally Wysopal, City Manager, stated this will allow outdoor storage containers and roll-off boxes within the rear parking lot. APPROVED SPECIAL USE PERMIT, SP #13-07. ADOPTED RESOLUTION NO. 2013-387. 5. Receive Bids and Award the Matterhorn Drive Watermain Project No. 427 and 53ra Avenue Sewer Forcemain Project No. 433, Including the Alternate Bid Deduction, to Penn Contracting. Wally Wysopal, City Manager, stated the City combined two reconstruction projects with an alternate bid. Staff recommends awarding the project to Penn Contracting in the amount of $246,160. This recognizes a deduction of $9,000 in their bid to allow for the delay of completion until June 30, 2014. These two combined projects are the Matterhorn Drive Watermain Project at $156,810, and the 53rd Avenue Sewer Forcemain Project at $98,350. RECEIVED BIDS AND AWARDED THE CONTRACT FOR THE MATTERHORN DRIVE WATERMAIN PROJECT NO. 427 AND 53� AVENUE SEWER FORCEMAN PROJECT NO. 433, INCLUDING THE ALTERNATE BID DEDUCTION, TO PENN CONTRACTING. 6. Receive Bids and Award the Main Street Sidewalk Project No. ST2011-22, to Sunram Construction, Inc. 2 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12, 2013 PAGE 3 Wally Wysopal, City Manager, stated this is for the Main Street Sidewalk Project No. ST2011-22. Staff recommends awarding the project to Sunram Construction, Inc., in the amount of$126,660. RECEIVED BIDS AND AWARDED THE CONTRACT FOR THE MAIN STREET SIDEWALK PROJECT NO. ST2011-22 TO SUNRAM CONSTRUCTION, INC. 7. Approve the Mississippi Watershed Management Organization Fund Agreement for the City of Fridley Tree Inventory. Wally Wysopal, City Manager, stated staff asks for Council's approval of the Mississippi Watershed Management Organization Fund Agreement for the City of Fridley Tree Inventory Program. It will provide $7,000 to hire an intern for 12 weeks to provide a computerized inventory of trees on City property. APPROVED. 8. Claims (160461 - 160711). Councilmember Bolkcom requested clarification of the following claim entries: • Check No. 160582, Metro Fire - Turnout Gear • Check No. 160625, American Made Election Equipment—Ballot Bags on Wheels • Check No. 160660, Kay Park-Rec Corp—Grills for Nature Center � Check No. 160704, Yale Mechanical Inc. —Repair Humidifier Councilmember Varichak requested clarification of the following claim entries: � Check No. 160510, Taho Sportswear— Sports T-Shirts • Check No. 160679, Pro Staff—Temp Receptionist Councilmember Saefke explained the turnout gear is referring to the coats, pants, helmets, and boots firefighters wear. APPROVED. 9. Licenses APPROVED THE LICENSES AS SUBMITTED AND AS ON FILE. 10. Estimates: Ron Kassa Construction 6005 East 250�' Street Elko, MN 55020-94447 2013 Miscellaneous Concrete Project No. 429 EstimateNo. 3....................................................................................$ 3,278.92 3 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12. 2013 PAGE 4 Northwest Asphalt Corporation 5929 Baker Road, Suite 420 Minnetonka, MN 55345 2013 Street Rehabilitation project No. ST2013-01 EstimateNo. 2....................................................................................$266,184.47 APPROVAL OF CONSENT AGENDA: MOTION by Councilmember Barnette to approve the proposed consent agenda. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. ADOPTION OF THE AGENDA: MOTION by Councilmember Bolkcom to approve the agenda. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM: No one from the audience spoke. NEW BUSINESS: 11. Resolution Approving an Active Transportation Plan for the City of Fridley. Kay Qualley, Environmental Planner, thanked the participants and those who provided advice and hard work for this project. She would like to particularly thank the Fridley Active Transportation Citizen Advisory Group consisting of Donna Bahls, Justin Foell, Mary Gute, Teresa Hanson, Craig Malm, Ron Mattson, and Michelle Zwicky. Mr. Mattson and Mr. Foell are in the audience tonight. Ms. Qualley stated the plan is a shared image for the community based on the projections from the census on what our future city is going to look like and the best use of resources for roads, walks, trails and paths designed for all users. Ms. Qualley stated this plan needs to align with goals and objectives from the Met Council, from Fridley's own 2030 Comprehensive Plan, from MnDOT, and implementation of complete streets based on the state legislature passing complete streets legislation. In addition, the SHIP grant that helped with much of the research and audits for the Active Transportation Plan has indicated that over the last 30 years, obesity has been on the rise throughout the country. We do not run errands on foot or by bicycle as we once did. The kids do not walk to school. Because of that, 4 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12, 2013 PAGE 5 the necessity for safe and convenient networks for walking and biking to school have become even more important in order to try and reverse that trend. These social interactions increase eyes on the street and possibly the future demand for additional local businesses. Ms. Qualley stated in the last ten years, as far as non-auto commuters, Fridley's increase is greater than that of Anoka County. Fridley also has a higher percentage of renters. Ms. Qualley stated Fridley's own 2030 Comprehensive Plan, Chapter 6 — Transportation, talks about seeking convenient transportation options. We need to be planning for them, and we have made some strides. Hopefully we will make more with this plan. Ms. Qualley stated MnDOT and the Met Council have emphasized that cities need to meet the daily requirements of residents by assisting in the efforts to live and work without relying on automobiles. A high percentage of the City has one or no cars available to them. In fact, as transportation options improve, these can be budgetary decisions by others as well. Ms. Qualley stated MnDOT has started to incorporate complete streets legislation and action steps into a lot of their plans. They are starting to have more bike/ped coordinators and people in the structure of MnDOT who are looking at the streets being constructed slightly differently than they may have been in the past, still keeping in mind that auto, truck, and bus traffic needs to be an integral part of the whole system. Ms. Qualley stated as mentioned earlier, the complete streets legislation was passed by the State Legislature in 2010. Why is it important for us to look at it in the future if Council decides to accept the Active Transportation Plan? We have a little greater flexibility in both obtaining grants and with interactions with MnDOT if the City has transportation policies that are more aligned to their policies. Ms. Qualley stated she has been participating in the Met Council's process. The City of Fridley is the smallest community invited to participate in this regional bikeway transportation network. Corridors and linkages across rivers and community boundaries are the more difficult things to coordinate for city budgets. The Met Council is really looking at how the metro is moving transportation cyclists and those who are not going to use an auto to get to work across these kinds of borders, recognizing that bridges and river connections are difficult. The City had the opportunity to provide input about key regional designations like its Mississippi River Trail structure and other things in terms of destinations, as well as historical features of the community working with regional players. That was something the City will have a positive outcome from when this project concludes at the end of the year. Ms. Qualley stated mobile disabled individuals working in the community or working in other communities who live in our community are ha�ing a tough time with the City's winter maintenance policies and procedures. Ms. Qualley stated the City established an Active Transportation Committee. They created some new partnerships and moved some aspects of the Comprehensive Plan forward and will continue to do so if this plan is accepted. New commercial/industrial projects are being proposed. A Transit Oriented District has been created. Strong regional employment, because it has a net 5 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12. 2013 PAGE 6 gain of commuters, takes place in Fridley. Fridley has a forward-thinking City Council. It is a Mississippi River town. It has regional trails and parks. The HRA has marked areas like University Avenue between 57�' and 61 St Avenues for a higher-density development by parcel assembly. The City's prized Northstar train stop provides an easy travel option to downtown Minneapolis. Ms. Qualley stated Fridley does have weaknesses or areas of susceptibility as well. Plan and policy changes in regard to active transportation will be dependent on the City's financial conditions and budgets. MnDOT and Anoka County transportation are jurisdictions that may not allow the recommended changes on roadways they control. As much as possible, the City tries to recognize that with this plan. Ms. Qualley stated Fridley's numbers of elderly people are increasing. The City has few bus shelters that exist on its busiest roadways. Oftentimes the benches are positioned virtually just a few feet from busy cars in the winter, because of the way things are right now and how unstructured that type of thing is. The City was originally developed without walks. Its ADA compliance is advancing only slowly and does require some additional research and prioritization. Ms. Qualley stated Fridley has a lot of opportunities. She could go on for the remainder of the time tonight about why it is a great place, i.e., affordable housing, it has a TOD district that is innovative and ready to develop parcels that are available, and developmental project interest along East River Road and University Avenue is heating up and moving forward. Ms. Qualley stated safety on shared roads and traffic speeds being very high on key roads continues to be a concern. Development in the TOD will worsen non-auto problems because it will bring housing and structures closer to roads and place people in closer proximities to traffic. There needs to be some coordination here, and hopefully, the City will be able to achieve that by working with partners in other jurisdictions. Ms. Qualley stated a plan to aid children, elderly, and those without cars can be side lined by lack of easement permissions such as local residents who do not want a sidewalk, for instance. Lack of ability to provide maintenance funds may not allow the City sometimes to accept grants to add trails or walks in priority areas. Ms. Qualley stated as to public participation between September and April, there was the work session in April this past spring, interactions with the Fridley school system, the Home and Garden Show, input from the Senior Center, and a new business survey to the North Chamber of Commerce from Commute Solutions of Anoka County, and Fridley Planning. Ms. Qualley stated at the Home and Garden Show, people had a map on which they were able to put post-it notes about things that disturbed them or they thought were challenges in the community or things that needed some work. For example, traffic being too high at key crossings, sidewalks not plowed or not plowed in a timely fashion or trails not plowed or not useable. Trains stops and bus stops not cleared properly of snow being dangerous to walk. All of these things have timetables and priorities. These are just comments made in sort of a general way and were recurring. People felt the City needed more coffee shops and small retail. 6 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12. 2013 PAGE 7 Ms. Qualley stated there was more than one senior listening session, one of which was combined with some public private partnerships for training exercises with new styles of bicycles that are suitable and safe for seniors. Participants stated in a previous listening session that walking on the road felt unsafe, and they preferred sidewalks. They indicated they do not always remember how to ride a bike. If the City is going to make it easier for them to get around, there may have to be some educational pieces also. Ms. Qualley stated a recent national study from 2010 showed that the majority of older adults prefer to remain in their homes. Minnesota scores even higher than most of the rest of the country. To point out healthwise the bottom point, adapted in-community facilitation is better than remedial occupational therapy. Basically, seniors who are getting out and getting exercise in their neighborhoods have a higher satisfaction rate. The deterioration is being mitigated before occupational therapy is needed. It is a two-part thing. In terms of burgeoning health costs and just the overall satisfaction of remaining in one's home longer, it is a very important point to include. Ms. Qualley stated our state is one that, depending on the study (being either a 20 or 30-year study) showed a trend of obesity that can be arrested, halted, or possibly even reversed. Some of the things found by an Active Transportation Committee showed during a walk audit of Hayes Elementary School that perhaps restricting some parking for parents so kids do not leap out into traffic and cross without a crosswalk, maybe some additional countdown timers, some of Safe Routes to Schools funding from the first round provided some great things, and they may want to continue that in other schools when the budget becomes available. Ms. Qualley stated adult traffic is a problem in terms of air pollution and safety of children. Maybe by making it a little less convenient for kids to be brought to school, walking school buses and other innovative national ideas can be used here. Ms. Qualley stated they have tried to understand that transportation cyclists want to be as close to or on high-speed major corridors. Therefore, the combination of safe traversing of high-speed corridors, like Highway 65 rebuilt underneath I-694, will have to include a way to have bicyclists get underneath I-694 safely and get to an intersection. That is in process for 2014. Ms. Qualley stated helmets, education, and expanding the bike rack program, which made significant progress in 2010 by racks going into all the parks shells, shall be continued. Moving signs to reflect new bike routes and loops and budgeting for those changes would all be part of the bike action steps. Ms. Qualley stated the Active Transportation audits found that people moving through the community have created their own pathways and their own ways of getting around. For example, at Target south of I-694, there is a broken chain link fence for people to get through. Ms. Qualley stated Council saw the bike/pedestrian study recommendations last September, and the key points and the things Council emphasized the most have been incorporated into the 7 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12.2013 PAGE 8 Active Transportation Plan, but there are still some other things that may be pulled out of there as well. Ms. Qualley stated the Safe Routes to Schools and Transit for Livable Communities are the granting agencies that have provided some of the progress they have seen along Main Street, near Stevenson School, and other locations like Hayes in the last year and will see in the next year. Ms. Qualley stated anticipated redevelopment projects and sidewalks and inter-connectivity that might accompany that will also be valuable. The 2010-2012 SHIP has been extremely important. Ms. Qualley stated a lot of this is about safety. Anyone who has been driving in this town has seen some potential areas of concern. Some have seen pedestrians moving on University near I-694 coming from getting groceries, trying to get across on timers that may not be long enough on major roadways. Ms. Qualley stated the 2010-2012 SHIP, the walk audits, the consultants at SRF who studied intersections, are some of the things which provided design solutions that have been used already. There are the partnerships that continue today with Fridley schools, and Allina Health System completed a park user survey, and provided consultant assistance to look for grants as well as for featured grants. They completed the bike/walk study. Other consultant assistance was extremely instrumental in helping the City obtain a $1 million TE grant to construct a pedestrian bridge over I-694 in 2015. MnDOT is just starting to map that and, because the City started it right away when it first became available as a program and have continued it this spring, the City will have seen very significant data that will help it in its planning process. Ms. Qualley stated this past year, the Active Transportation Committee was formed. The committee has been invaluable as far as looking at maps, bicycling routes, walking routes, and doing walking audits of the schools. They have been a great volunteer resource. They completed the bike/ped counts in April for round two with MnDOT, and they will see the last draft of a new Active Transportation bike map for the City of Fridley. SHIP will pay for 1,500 hard copies of that and the map will also be on the website, along with new information about the Active Transportation Plan depending on what input they have tonight. SRF Consulting was the consultant who helped to identify some gaps in the system and some areas in the City they needed to focus on. Many of the trails that are important for youth are also useful in terms of access for seniors to get to senior lunches, bingo, and activities that are educational at the Senior Center. Ms. Qualley stated the 2013 review of the business survey was designed in connection with the Anoka County Health Department through SHIP and Commute Solutions of Anoka County. Commute Solutions goes to businesses and talks to them about how they can better prepare their business to accommodate those individuals who like to get to work by means other than a car. One of the advantages to that is if the business grows in Fridley, they do not need to change their parking requirements and outgrow their site as quickly. The survey looks at commuting practices. Manufacturing industries responded more than service industries. Basically only 20 percent of the businesses had bike racks. Many of them had storage areas for helmets or bikes where they could be brought into the building. 8 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12, 2013 PAGE 9 Ms. Qualley presented the draft of a map that will be published and printed soon. Because of the linear shape of Fridley, there was room to indicate historical buildings in Fridley. The map will eventually be a more interactive map. The goal for the next phase of the map is to have locations on the map indicating a restaurant, a grocery store, medical center, etc., such that if you click on it on-line, it will then provide the name, address, and exactly what business it is. In the meantime, they do have a hard copy which will be placed on the web. Ms. Qualley stated the Active Transportation Plan work session Council held in April reviewed elements of the Comprehensive Plan and winter maintenance goals and issues. Shown at that time were things indicated such as bus shelters being clogged, a bus stop that is slippery and difficult to stand on and users having to wait in the street, sidewalks near the bus stops being plowed but then subsequently other jurisdictional vehicles plowing them back in again, and homeowners or businesses not taking the time to send someone out or alert the City. Basically, it made much of the City unwalkable or unbikeable for a long time after a storm event. Ms. Qualley presented a map showing on the right proposed change from the left side including additional plowing of trails and walks and the status on how many miles of sidewalks the City has and how many miles of paths and trails are on there. Ms. Qualley stated City Engineering is working on its first condition assessment. She asked Mr. Kosluchar if he had any comments. James Kosluchar, Director of Public Works, replied, no. They have added $100,000 per year in the streets CIP starting this year for connections, walks, and trails. They also have started an assessment of trail conditions. Ms. Qualley stated they are considering an evaluation of the Code language about what an owner's responsibility would be, especially in regard to de-icing. Ms. Qualley stated as to park trails, the City is not connected or considered to be part of the Active Transportation network unless they provide a mobility function, a cut-through if you will, for transportation use. Ms. Qualley stated in terms of providing a level of service that is customary in the surrounding areas, they try and look at what is usual and regular. Ms. Qualley stated they are working on personnel, budget, developing ordinance language, and developing enforcement and notification processes in an evaluation format like that used on streets to assess trail and walk conditions for repair annually. Ms. Qualley stated based on 10 average plowings a year, the trails will be passable during the winter season, but streets still need to be plowed first. The sequencing of things would be similar to what takes place now, but perhaps they would add the additional priority of making property owners make sure they are subsequently cleared of ice; and the City has a regular procedure for doing so. 9 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12, 2013 PAGE 10 Ms. Qualley stated some contractor services could be required occasionally. Prioritization of other maintenance in order to achieve higher snow removal services, along with public awareness through the website and the City newsletter, will do a better job so that those who need to be able to get around to work and to essential services are able to do so safely. Ms. Qualley presented a map indicating where the City currently has bus benches and shelters. They found the problem was that the maintenance in terms of snow removal and actual care of the benches has been sporadic. Oftentimes, the bench vendors are not licensed with MnDOT, with the County, and are actually quite random in their siting instead of in priority routes where constituents or residents wish they would be sited. With either licensing or franchising arrangements and placement within the priority routes, improving accessibility and removal of litter could be achieved. The City could coordinate an annual review for quality and consistency. When they are well-maintained and in the right spots, they are used. Ms. Qualley stated to summarize the Active Transportation Plan, they would seek to achieve the goals of Fridley's 2030 Comprehensive Plan transportation goals and to continue the initiative the City has begun with the SHIP grants to provide safe and effective transportation choices for those who cannot, are unable to, or prefer not to drive in the City of Fridley; to use the priority map she just showed them for walks and trails to budget for improvements and maintenance for walks; and to ensure non-auto access to jobs, schools, and essential services. "Not all modes and all roads" has been discussed because it is not practical nor desirable to do all these thing on every road, which is why the priority road system was a part of the Active Transportation Committee recommendations, staff recommendations from departments working together to determine this important component. Councilmember Saefke stated just recently the newspaper had an article stating Anoka County is declining$1 million in SHIP gants. Does that affect anything in Fridley? Ms. Qualley replied, it definitely did affect things in Fridley. It was a very unfortunate decision by Anoka County because, for instance, way-finding signage would have been one thing available to Fridley. To continue the next phase of active transportation would have been possible for staff with that funding. Another thing that could have gone forward was planning for a farmers market someplace in the City for access to healthy produce and to create the kind of thing that would have been a nice walking and biking destination in the City. Councilmember Saefke asked whether the City receives the SHIP grant directly from the State or does it have to filter through the County. Ms. Qualley replied at this point her understanding is that it filters through the County, but that is an excellent question and worth investigating. She was told at one point that Fridley's participation in two rounds of SHIP projects and the fact it accomplished so very much even compared to some other jurisdictions indicated that it would be a strong candidate in its grant application for a third round of funding. Councilmember Saefke stated, in other words, the County action was deleterious to the City's plans? 10 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12, 2013 PAGE 11 Ms. Qualley replied the Active Transportation Plan's time horizon is not immediate, whereas a grant funding would be immediate for some highly-targeted projects. It would not be deleterious to the overall plan, but in being able to move something specific forward quickly, it certainly would be. Commissioner Barnette stated it is also true that money will be spent someplace else. Is that correct? Ms. Qualley replied, she believed that the money the State receives would go to other communities that are able to access the funds Councilmember Bolkcom stated Fridley's County Commissioner voted to accept the SHIP grant. Commissioner Barnette stated he did receive a phone call today from Craig Malm to let him know he was in full support of this whole plan. He represents Allina Hospitals. Ms. Qualley stated Mr. Malm also sent her an e-mail in support. Councilmember Bolkcom referred to page 82, second paragraph, on the right hand side, "add facilities like additional countdown times. . ." Is that what that is called, facilities? Ms. Qualley replied a Public Works' term such as "facility" is really something that is a component. Councilmember Bolkcom asked whether additional countdown times means giving people a longer time to get through an intersection. Ms. Qualley replied also to maybe expand into other elementary schools, etc., to have some countdown timers there. Also, looking at the times already set. Councilmember Bolkcom referred to page 85, the photo with the pedestrian created access to the Cub. Would it make sense to put something underneath that stating it is not something the City is promoting? Ms. Qualley replied that would be a great addition. They are trying to regularize and formalize some of these paths. Councilmember Bolkcom referred to page 89 where it states, "Created partnership with Fridley schools and Allina Health Systems." What was this partnership? Ms. Qualley replied just the fact that Mr. Malm has been a participant in the Active Transportation Committee has allowed Planning to see things from the prospective of a business, an industry that has ga�e concerns about the obesity epidemic and is a member in good standing as a business in the community. Councilmember Bolkcom stated but they are not doing any prograinming in the City's schools. 11 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12.2013 PAGE 12 Councilmember Barnette stated he believed they are. Ms. Qualley replied, yes. Councilmember Barnette stated Allina works directly with the physical education teachers. Ms. Qualley stated some of the SHIP program dollars have been allocated towards changes in diet at schools, too, and getting input from nutritionists who are associated with some of these committees has certainly been an element, too. Councilmember Bolkcom stated on page 93, on the right hand side, under "Weaknesses" the word dependent is spelled wrong and there is a gap between the financial and condition. Also, under `Threats' it states "Lack of ability to provide maintenance funds may not allow us to accept grants to add trails and walks in priority areas." She wanted to point out as a City Council they all voiced that is something they are doing and believe it is in the City's budget. Councilmember Bolkcom stated she is a little concerned about the bus shelters. They are not going to have the minimum of riders as the City is not in a metro area. She believes the benches serve a purpose and need to be maintained, but she is concerned they do not get rid of those. Her recommendation is be careful how they tread down that path. Ms. Qualley stated that is an excellent point to try and get more benches on priority routes, not with the idea of eliminating benches, but with the idea of making benches available as much as possible for people using the route. Making sure they are usable in terms of winter and even summer maintenance on them is really more the goal. Councilmember Bolkcom stated at Night to Unite a gentleman came up twice to her who expressed concern about one of the bus stops and thought the City should have an Adopt-a- Shelter program. Mr. Kosluchar replied the Met Council does have a program, and anyone interested should contact Kay Qualley or the City of Fridley. Councilmember Bolkcom asked what it entailed. Mr. Kosluchar replied, typically they ask for someone to pick up trash around the bus stop. They provide liners. Councilmember Bolkcom asked who picks the trash up. Mr. Kosluchar replied, typically Met Council will provide a can and pick up the trash. Councilmember Bolkcom asked why is the City's policy for ice and snow removal included in the presentation packet. 12 FRIDLEY CITY COUNCIL MEETING OF AUGUST 12 2013 PAGE 13 Ms. Qualley replied, she just included it for re-reading and as they review the next iteration it will be conveniently at hand to compare the two. Councilmember Barnette asked what the County Commissioners' rationale was in turning down the SHIP dollars. Ms. Qualley replied, the City called and asked the County Health Department and the only information she has is that there was a 2-1 vote and there was not a lot of information forthcoming to that department that would have been the recipient of the funds. MOTION by Councilmember Saefke to adopt Resolution No. 2013-39. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 12. Informal Status Report. Councilmember Bolkcom wanted to thank everyone for Night to Unite including all the volunteers, the Fire and Police Departments, the block captions and the businesses who made donations. ADJOURN: MOTION by Councilmember Barnette, seconded by Councilmember Varichak, to adjourn. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING WAS ADJOURNED AT 8:10 P.M. Respectfully submitted by, Denise M. Johnson Scott J. Lund Recording Secretary Mayor 13 ` AGENDA ITEM �oF CITY COUNCIL MEETING OF AUGUST 26, 2013 FRIaLEY TO: Walter T. Wysopal, City Mana r PW13-061 FROM: James P. Kosluchar, Public Works Director DATE: August 22, 2013 SUBJECT: Approve Encroachment Agreement for 165 Stonybrook Way NE Early this week, staff was approached by an agent for the property owner at 165 Stoneybrook Way NE. The owner has negotiated a sale of the property. The agent advised the City that the purchaser's title company had identified an encroachment of a shed with a concrete slab into a drainage and utility easement. The encroachment is approximately 3' into the easement. The title company advised the seller that they could relocate or remove the encroachment or obtain an agreement from the City of Fridley that acknowledges the encroachment. The City Attorney presented a standardized encroachment agreement to the owner's agent that would satisfy the title company's concern and allow the sale of the property to proceed. While there is an existing storm sewer line that runs in the easement, staff has determined there have been no impacts associated with this specific encroachment in the past, and staff does not believe that the encroachment impedes its ability to maintain its facilities at the present time The encroachment agreement protects and reinforces the City's rights under its easement. The agreement permits the City to require removal of the encroachment at any time if, in the future, it interferes with the City's easement improvements. The agreement will be recorded and run with the property. Future owners therefore would be made aware of this encroachment. The encroachment agreement would allow the property transaction to go forward. The City Attorney advises that encroachments of this type are common in other communities and many municipalities utilize this type of agreement when dealing with easement encroachments of this type. Staff is recommending that the City Council move to approve the attached Encroachment Aqreement for 165 Stonybrook Wav NE. If approved, staff will notify the agent for the owner, coordinate execution and recording of the agreement and then ensure that a recorded copy of the agreement is received by the City. JPK:jpk 14 , :�'� .. +ri�';�„�• .-�, ''��; a�_ , , � �',� •.� s,� 'u `� � ' '� � w .k � �,'. �+pl' ', ; 4 I , � t. � f; aP t •� +�.. �� , .,t ..R . ._ , ` ;" �>.�J'��o"�� +.!,"' •, , � � x ��, �,,,t ry,3� �ure �r � • � � � M,; r� .,�� + '� s�„; �, .� �° �� ,x�, s,' +�� r�r+ tJ' �� ae'� � �> � `��' �. , � �+,i`"�� '�•• .►`,,�c ,M � � - �y"';. .�- ,,,� �, : , �.�. ' � ' ._ �'"�,��.'y�y�s. 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''k, s��:: . - � ._. ,y' . . . 15 AGREEMENT RELATING TO LANDOWNER IMPROVEMENTS WITHIN CITY EASEMENT ON LOT FOURTEEN (14), BLOCK SEVEN (7), PEARSON'S CRAIGWAY ESTATES 2ND ADDITION, IN THE CITY OF FRIDLEY, ANOKA COUNTY, MINNESOTA 16 AGREEMENT RELATING TO LANDOWNER IMPROVEMENTS WITHIN CITY EASEMENT ON LOT FOURTEEN (14), BLOCK SEVEN (7), PEARSN'S CRAIGWAY ESTATES 2ND ADDITION, IN THE CITY OF FRIDLEY, ANOKA COUNTY, MINNESOTA THIS AGREEMENT, made this day of August, 2013, by and between the City of Fridley (hereafter referred to as "City"), a Minnesota municipal corporation, and Melissa Ringstad and Reece R. Ringstad, husband and wife, (hereafter referred to as "Landowners"). Based on the covenants, agreements, representations and recitals herein contained, the parties agree as follows: ARTICLE 1 TERMS 1.1 Terms. Unless specifically defined elsewhere in this Agreement, the following terms shall have the following meanings. 1.2 C� "City"means the City of Fridley, a Minnesota municipal corporation. 1.3 Sub'„�e�,ct Lot. "Subject Lot"means Lot Fourteen(14), Block Seven(7), Pearson's Craigway Estates 2n Addition, Anoka County, Minnesota, according to the plat thereof on file and of record in the office of the Anoka County Recorder, Anoka County, Minnesota. The Subject Lot is located in the City of Fridley, Anoka County, Minnesota. 1.4 Citv Easement. "City Easement" means, individually and collectively, the following easements on the Subject Lot: The permanent drainage and utility easement on the Subject Lot dedicated on the recorded plat of Pearson's Craigway Estates 2na Addition, Anoka County, Minnesota 1.5 Landowners. "Landowners" means Thomas G. Coffey and Leslie Coffey, husband and wife and Melissa Ringstad and Reece R. Ringstad, husband and wife; and their assigns and successors in interest with respect to the Subject Lot. 1.6 Formal Notice. "Formal Notice"means notice given by one party to the other if in writing and if and when delivered or tendered either in person or by depositing it in the United States mail in a sealed envelope, by certified mail, return receipt requested, with postage prepaid, addressed as follows: -1- 17 IF TO CITY: City of Fridley Attention: Director of Public Works 6431 University Avenue,N.E. Fridley, MN 55432 IF TO LANDOWNER Melissa Ringstad and Reece R. Ringstad 165 Stonybrook Way NE Fridley, MN 55432 or to such other address as the party addressed shall have previously designated by notice given in accordance with this Section. Notices shall be deemed to have been duly given on the date of service if served personally on the party to whom notice is to be given, or on the third day after mailing if mailed as provided above, provided, that a notice not given as above shall, if it is in writing,be deemed given if and when actually received by a party. 1.7 Landowner Improvements. "Landowner Improvements"means the one hundred (100) square foot, one story shed depicted in the attached Exhibit A. 1.8 Citv Easement Improvements. "City Easement Improvements" means all existing and future sanitary sewer, municipal water and storm water pipes, conduits, culverts, ditches, ponds, catch basins, water collection mechanisms, drainage facilities, maintenance access routes and other utility appurtenances lying within the City Easement now or in the future 1.9 Property Sketch. "Property Sketch" means the property sketch depicting Landowner Improvements encroaching into the City Easement, a copy of which is attached hereto as Exhibit B. L10 Citv Utilitv Costs. "City Utility Costs" means all costs incurred by the City, (whether performed by the City or its agents or contractors), for the inspection of and access to and repair, maintenance and replacement of the City's Easement Improvements located in the City Easement and the placement of additional City Easement Improvements in the City Easement. City Utility Costs, include, without limitation: excavation costs, labor costs, costs of removing fill, costs of re-burying the City Easement Improvements, re-compacting the soils over the City Easement Improvements, restoring the City Easement area, and all engineering and attorneys' fees incurred in connection therewith. City Utility Costs also include the costs of temporarily removing the Landowner Improvements and subsequently replacing the Landowner Improvements in the City Easement, if such costs have not already been paid by the Landowners. 1.11 Pre-Encroachment Costs. "Pre-Encroachment Costs" means a reasonable estimate by the City of the costs the City would have incurred for City Utility Costs if the Landowner Improvements did not exist. 1.12 Cost Differential. "Cost Differential" means the difference between the Pre- Encroachment Costs and the City Utility Costs caused by the existence of the Landowner Improvements. The City's reasonable determination of the amount of the Cost Differential shall -2- 18 be binding on the Landowners. The City's reasonable determination shall be appropriately supported by cost estimates obtained from independent contractors or engineers. ARTICLE 2 RECITALS Recital No. 1. The undersigned Landowners (Thomas G. Coffey and Leslie Coffey) are the fee title owners and buyers (Melissa Ringstad and Reece R. Ringstad) of the Subject Lot located in Fridley,Anoka County, Minnesota. Recital No. 2 The City Easement is on the Subject Lot. The City owns the City Easement. The City Easement Improvements are within the City Easement and future City Easement Improvements may be located within the City Easement. Recital No. 3. Landowners have requested permission from the City to place Landowner Improvements within the City Easement. Recital No.4. Subject to the terms of this Agreement, the City is willing to allow the Landowner Improvements to be placed within the within the City Easement if the following conditions are met: a.) The Landowners maintain the Landowner Improvements; b.) The Landowners agree to pay the City any Cost Differential relating to inspections, access, repair, maintenance and replacement of the existing City Easement Improvements and the placement of any future City Easement Improvements in the City Easement. c.) The Landowners agree to temporarily remove the Landowner Improvements in the event the City has need to access the area where the Landowner Improvements exist in order for the City to inspect, repair, maintain, and replace the existing City Easement Improvements or construct future City Easement Improvements in the Easement Area. d.) The Landowners agree to modify the Landowner Improvements if the Landowner Improvements interfere with the City Easement Improvements or reduce the capacity of the City Easement for storm water retention. NOW, THEREFORE, THE CITY OF FRIDLEY AND THE UNDERSIGNED LANDOWNERS, FOR THEMSELVES, AND THEIR SUCCESSORS, HEIRS AND ASSIGNS DO HEREBY AGREE: -3- 19 ARTICLE 3 AGREEMENTS 3.1 Existence And Maintenance Of Landowner Improvements. Under the terms and conditions stated herein, the Landowners, at their own cost, are hereby authorized by the City to maintain the Landowner Improvements within the City Easement. The existing Landowner Improvements are only pernutted at the location specified in the Property Sketch. The Landowners shall not place any other structures, irrigation systems, buildings, fences, landscaping, trees or shrubs within the City Easement, except for the Landowner Improvements. The Landowners, at their own expense, shall maintain and repair the Landowner Improvements. 3.2 Citv Not Responsible For Landowner Improvements. Nothing contained herein shall be deemed an assumption by the City of any responsibility for construction, maintenance,replacement or repair of the Landowner Improvements. 3.3 Continuin�Right To Citv Easement. Nothing contained herein shall be deemed a waiver or abandonment or transfer of the right, title and interest that the City holds to the City Easement. 3.4 Subordinate Position Of Landowner Improvements. The Landowner Improvements are subordinate to the rights of the City in the City Easement and in the City Easement Improvements. 3.5 Risk Of Loss. The Landowners understand and agree that the Landowner Improvements within the City Easement may be adversely affected by use of the City Easement. The parties agree that the City is not responsible for such events; the City shall have no liability to the Landowners for such events. The Landowners assume the risk of installing the Landowner Improvements in the City Easement area. 3.6 Landowners To Bear Cost Of Relocating Landowner Improvements. The City is responsible for the repair and maintenance of the City Easement Improvements in the City Easement. The City may require the Landowners to temporarily remove and subsequently replace the Landowner Improvements in the City Easement in order for the City to gain access to the City Easement Improvements for the purpose of inspecting, repairing, maintaining, or replacing, the City Improvements or adding future City Easement Improvements. If the Landowners do not perform such tasks, the City may perform such tasks and in such case the Landowners shall reimburse the City for the City's costs and expenses. Prior to commencing such tasks, the City shall send Formal Notice to the Landowners and allow the Landowners twenty (20) days from the date of the Formal Notice to perform the tasks. If the Landowners have not completed the work within the twenty (20) days, then the City may proceed to perform the tasks. Once the City's costs and expenses have been determined by the -4- 20 City, the City shall send an invoice for such costs and expenses to the Landowners. The Landowners must pay the invoice within thirty(30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged to the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility billings within the City. 3.7 Emergencv. Notwithstanding the requirements contained in Sections 3.6 relating to a twenty (20) day Formal Notice to the Landowners to perform its obligations under Sections 3.6, the City shall not be required to give such Formal Notice if the City's Public Works Director determines that an emergency exists. In such instance, the City, without giving Formal Notice to the Landowners may perform the work and in such case the Landowners shall reimburse the City for the costs and expenses relating to the work. Once the City's costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Landowners. The Landowners must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged to the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility bills within the City. 3.8 Cost Deferential. If a Cost Deferential occurs relating to the access to or inspection, maintenance, repair or replacement of the City Easement Improvements or relating to construction of new City Easement Improvements in the future, then the Landowners shall pay the Cost Deferential to the City. The Landowners must make payment for the Cost Deferential within 30 days after the City has sent a written invoice far the Cost Deferential to the Landowners. 39 Modifications To Landowner Improvements. If in the future the City reasonably determines that the Landowner Improvements interfere with access for inspection or with repair, maintenance, reconstruction, or replacement of City Easement Improvements or with ponding and drainage or if the City reasonably determines that the Landowner Improvements have lessened the capacity of the City Easement far storm water retention, then the Landowners, at their own expense, shall make such modifications to the Landowner Improvements as directed by the City. Such modifications may include, but are not limited to, reconfiguration, removal and relocation of the Landowner Improvements. If Landowners do not make the modifications, the City may make the modifications and in such case the Landowners shall reimburse the City for the City's costs and expenses. Prior to commencing such modifications, the City shall send Formal Notice to the Landowners and allow the Landowners twenty(20) days from the date of the Formal Notice to make the modifications. If Landowners do not completely make the modifications, the City may proceed to make the modifications. Once the City's costs and expenses have been deternuned by the City, the City shall send an invoice for such costs and expenses to the Landowners. The Landowners must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work relating to the modifications. Bills _s_ ( �, ,�1 �� 21 City, the City shall send an invoice for such costs and expenses to the Landowners. The Landowners must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged to the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility billings within the City. 3.7 Emergencv. Notwithstanding the requirements contained in Sections 3.6 relating to a twenty (20) day Formal Notice to the Landowners to perform its obligations under Sections 3.6, the City shall not be required to give such Formal Notice if the City's Public Works Director or his/her designee determines that an emergency exists. In such instance, the City, without giving Formal Notice to the Landowners may perform the work and in such case the Landowners shall reimburse the City for the costs and expenses relating to the work. Once the City's costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Landowners. The Landowners must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged to the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility bills within the City. 3.8 Cost Deferential. If a Cost Deferential occurs relating to the access to or inspection, maintenance, repair or replacement of the City Easement Improvements or relating to construction of new City Easement Improvements in the future, then the Landowners shall pay the Cost Deferential to the City. The Landowners must make payment for the Cost Deferential within 30 days after the City has sent a written invoice for the Cost Deferential to the Landowners. 3.9 Modifications To Landowner Improvements. If in the future the City reasonably determines that the Landowner Improvements interfere with access for inspection or with repair, maintenance, reconstruction, or replacement of City Easement Improvements or with ponding and drainage or if the City reasonably determines that the Landowner Improvements have lessened the capacity of the City Easement for storm water retention, then the Landowners, at their own expense, shall make such modifications to the Landowner Improvements as directed by the City. Such modifications may include, but are not limited to, reconfiguration, removal and relocation of the Landowner Improvements. If Landowners do not make the modifications, the City may make the modifications and in such case the Landowners shall reimburse the City for the City's costs and expenses. Prior to commencing such modifications, the City shall send Formal Notice to the Landowners and allow the Landowners twenty (20) days from the date of the Formal Notice to make the modifications. If Landowners do not completely make the modifications, the City may proceed to make the modifications. Once the City's costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Landowners. The Landowners must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work relating to the modifications. Bills IS�' i� 5'�� / -5- �-�y� �/�G7rz ��'nh� � i t:�-"�-' � not paid shall incur the standard penalty and interest established by the City for utility bills within the City. 3.10 Remedies. If the Landowners fail to perform their obligations under this Agreement, then the City may avail itself of any remedy afforded by law or in equity and any of the following non-exclusive remedies: a.) The City may specifically enforce this Agreement. b.) If the Landowners fail to make payments under Section 3.6, 3.7, 3.8 or 3.9, then the City may certify to Anoka County the amounts due as payable with the real estate taxes for the Subject Lot in the next calendar year; such certifications may be made under Minnesota Statutes, Chapter 444 in a manner similar to certifications for unpaid utility bills. The Landowners waive any and all procedural and substantive objections to the imposition of such usual and customary charges on the Subject Lot. Further, as an alternate means of collection, if the written billing is not paid by the Landowners, the City, without notice and without hearing, may specially assess the Subject Lot for the costs and expenses incurred by the City. The Landowners hereby waive any and all procedural and substantive objections to special assessments for the costs including, but not limited to, notice and hearing requirements and any claims that the charges or special assessments exceed the benefit to the Subject Lot. The Landowners waive any appeal rights otherwise available pursuant to Minnesota Statute § 429.081. The Landowners acknowledge that the benefit from the performance of tasks by the City equals or exceeds the amount of the charges and assessments for the costs that are being imposed hereunder upon the Subject Lot. No remedy herein conferred upon or reserved to the City shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. 3.11 Indemnification. The Landowners shall indemnify, defend and hold the City, its council, agents, consultants, attorneys, employees and representatives harmless against and in respect of any and all claims, demands, actions, suits, proceedings, losses, costs, expenses, obligations, liabilities, damages, recoveries, and deficiencies including interest, penalties and attorneys' fees, that the City incurs or suffers, which arise out of, result from or relate to any of the following: a.) The Landowner Improvements; -6- 22 b.) Installation and maintenance of the Landowners Improvements; c.) Failure by the Landowners to observe or perform any covenant, condition, obligation or agreement on their part to be observed or performed under this Agreement; and d.) Use of the City Easement for Landowner Improvements. 3.12 Citv Duties. Nothing contained in this Agreement shall be considered an affirmative duty upon the City to perform the Landowners' obligations contained in Article 3 if the Landowners do not perform such obligations. 3.13 No Third Partv Recourse. Third parties shall have no recourse against the City under this Agreement. 3.14 Recording. Upon execution by the parties, City shall record this Agreement with the Anoka County Recorder and Landowners shall bear the cost of recording fees associated with this Agreement. 3.15 Binding Agreement. The parties mutually recognize and agree that all terms and conditions of this recordable Agreement shall run with the Subject Lot and shall be binding upon the heirs, successors, administrators and assigns of the parties. Upon request by the Landowners, the City will prepare for the Landowners, at standard City charges, a special assessment search indicating the extent to which, if any, there is a levied or pending special assessment under Section 3.10 hereof. 3.16 Amendment And Waiver. The parties hereto may hy mutual written agreement amend this Agreement in any respect. Any party hereto may extend the time for the performance of any of the obligations of another, waive any inaccuracies in representations by another contained in this Agreement or in any document delivered pursuant hereto which inaccuracies would otherwise constitute a breach of this Agreement, waive compliance by another with any of the covenants contained in this Agreement and performance of any obligations by the other or waive the fulfillment of any condition that is precedent to the performance by the party so waiving of any of its obligations under this Agreement. Any agreement on the part of any party for any such amendment, extension or waiver must be in writing. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provisions,whether or not similar,nor shall any waiver constitute a continuing waiver. 3.17 Governing Law. This Agreement shall be governed by and construed in accord with the laws of the State of Minnesota. 3.18 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. -7- 23 3.19 Headings. The subject headings of the sections in this Agreement are included for purposes of convenience only, and shall not affect the construction of interpretation of any of its provisions. IN WITNESS WHEREOF, the parties have executed this Agreement the year and day first set forth above. CITY OF FRIDLEY LANDOWNERS By: Scott Lund, Mayor Melissa Ringstad Walter Wysopal, City Manager Reece R. Ringstad Thomas G. Coffey 0 Leslie Coffey -8- 24 STATE OF MINNESOTA ) )ss: COUNTY OF ANOKA ) On this day of , 2013, before me a Notary Public within and for said County, personally appeared Scott Lund and Walter Wysopal to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Manager of the City of Fridley, the municipality named in the foregoing inshument, and that the seal affixed to said instrument was signed and sealed in behalf of said municipality by authority of its City Council and said Mayor and City Manager acknowledged said instrwnent to be the free act and deed of said municipality. Notary Public STATE OF NIlNNESOTA ) )ss. COUNTY OF ANOKA ) On this day of , 2013, before me a Notary Public within and for said County,personally appeared Melissa Ringstad and Reece R. Ringstad,husband and wife,to me personally known to be the persons described in and who executed the foregoing instrument and acknowledged that they executed the same as their free act and deed. Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF ANOKA ) On this_day of , 2013, before me a Notary Public within and for said County, personally appeared Thomas G. Coffey and Leslie Coffey, husband and wife, to me personally known to be the persons described in and who executed the faregoing instiument and acknowledged that they executed the same as their free act and deed. Notary Public AFTER RECORDING,PLEASE THIS INSTRUMENT DRAFTED BY: RETURN THIS INSTRUMENT TO: Darcy M.Erickson Darcy M.Erickson LeVander,Gillen&Miller,P.A. LeVander,Gillen&Miller,P.A. 633 South Concord Street,Suite 400 633 South Concord Street,Suite 400 South St.Paul,MN 55075 South St.Paul,MN 55075 (651)451-1831 (651)451-1831 -9- 25 EXHIBIT A DEPICTIONS OF LANDOWNER IMPROVEMENTS _ �� =a�ww�•� - � �1 �� }�� . �' '� ._. ._ _ .� _ �. �M� � r r 'aa ° � � i , , . �; - i '� . �- , �+��''.::.i�i T' ...3 -� � v�..1 . � � *� . 3 `' �� ? . � .� ��. . � �:� � 53 j '�`� �• ',' �� r _ ;� . . ,,.„'• � � w.t ..�"� �� ' �� ,_ �,� �* ��:�;: ��±. i �.` ;� ��+� , �. � k • ��'. ly'L� p �,.�� i��.."�` ��.R��;�. . �. � ,��'� �; _ . wti"�� . �'J ' �� .� �} ��4., i��, � t «�U, � . � ��4 '' �� , f �. '' �,, �',}�., �� r *t� + �'�:�� «•.� ,ti ��[ . 4St` �. ' � °�'�� <. J��5 1�!_ � a t � � � ,�. T �, � X� �_�� , �. !. , ��~} �� ' . .� ' . . ��. . 8`j�. � Y � t . - � ��+t .. . . .. + M�� fi e'�' � �� ,w _ 'N,.. ��l , , � .� � � �� f y � ��; t � �: a+ r .. � . i: ��. . � Y. ..��. `. } � � �� `x f� � `�_ ' I .' . �. � _ � y�� .a. `'i%. .( � e ' ',_� �b i� �� *`• l�l��:r ,� ?r.� � �,�! .�r 1 ,� . ��' .t . ?�� .� £ ; = � �.- � y�� ,� h �` , � p � '.,. . ' .' ..,. { , 3 . . .. �r. �,�' ` 'R �'� � 4 �� ' - , ��'�} ��.�` �;: $ �� 4 �� y x� . ,��,�� l' •�A �j� �� •.� 4: `" ��`�, -10- 26 !` �i''C. �. '� �rRd� � �:��= :��'�` '"`�tf' . ,. �;; i'i � �z '� ' ' �v ��,�a a. � � � �' � ^ ` ~ ` ' �' *�' � � S i � � i � ' + �, � � � i � � t , �'�,, � ` °� � � 'l:� � � � ( }��j :�� , � ` � ) � �� `�, ` � .,. ' � t!`' 1 �,� „� =�; <.�, '� � �.( �� K � {. , 6 � , i� � � � � y i�� ,,. �� cc��' �� `'! �y ��.� �; � � i��1'�� ,�,��'� �. �. : , �' �.ia i �3 � ; `� , ; � � �s�, �;� �: t:`>f ;,� ,.,��i i �"�� t� 3��t�'�t �t } + „S, �`� S � € ' � � 1�� ,�� , �4 �r,� �,�r�� t � �� i � �; ,��i �, ,,,�� , p� f f � :,� � .� .}� � � � �� I l��'��' 1, � '�..�;�,.�� i� �.i ,f 4 � , y�,�`. � ;�� ,,I Z � ,i�1 � ��}� �' .>��`� 1' '1 � ��, i t 1 !.'�+'� � �,t ( ��1j � 1 �� ?_ ' `�� ' �� 1��i��Y��i �.' �� Y�� t , �� ,��S` � �� `� �,.�, 4� �� y��}, , � � , , � � > ti� �� , x i, •'� . oS�. i � � �Y 4 � +�,�_� } ��1� i �� . g. �o,� �,+��a . � �� '+1... . ` 3 � � ' . r � � .. . 5,_�� "�4��'��' t � y � 'vf..i�. .�} . �� 3��l � � ` �'i �' 1 3 S . , : � � �!�� 't �� . s� � � 1 � � � � s ": `s � . � � �• j � �� ' �y • , � � � is, � E � �' � � � } � � � � i > E� a� � x � ( � 3 � i . � . 7 *i�� 1 {;� a � }2 { t i �. � 1 � � � - �4 F ;, � � � ' � � �'� y,- ,�«�� r. . . , . » . .� . .. . �. . . �' - .. .. �.,r, a� r"�a,�. t;`;: _,n . �`� � 3r �� d- )� �� a°f�t �-��- � �Si T"4� t �� .r��. �M � . ,� k ^� �� y� ,y, � � -.. .4: �� . � �;: .,� �. + � �;�4 '� ��J' y..' i e m<�4;"/t � * �,� # . ��♦� �� '� � ; ,� � � �1. k:g? ~ y�;� . , ��' „ �.'�� . '.� .�„.Y]� �iv . � )`, � � �'1:,. ,.. +il � � J` �' 19S ,� +" ',�� . �y t, ..� A. ihi. ��,'�,r +M t 1 � � ,.� � �. . . �' •�l. „ q��.� °�`'+r.r. l�4 r � Y�� h �� '` � � t ��', j��y� � 1��t" �. �t . '��" �r �,�.�. '�•.�m- . . ._ . . -I1- 27 EXHIBIT B PROPERTY SKETCH DEPICTING LANDOWNER IMPROVEMENTS F��a ra. 130572$ PROPERTY SKETCH ACCE55 I►�1FORMATION SYST£MS cTh�s �s not o surveyl �E4n� :5EE SCHE4U�£ � 30 SCALE 'o 00 �.�. / gh� �.�/ �� % ,o e i� � � ��g. � LOT ]4 ` a. \ �ri� � �A �� l �� SF£� 1 STORY Qi' 9�. ' STUCCO '�w '� �` �z �� 'L1 z° 2 C�R � •�� 1 ► 1 '\ ? ` �y .°° �p,�( � �� .6� �� RpO S-�0 � »ooerir�ee�ess 165 STONY6R004� WAY i'+lE FRlDL.EY T►i15 15 NDT A SUFtVEY N012 Stqt.L.D TNIS BE VSEO �5 � s�p�Pes�i�onl� �T�n�a�orno��io�nMeiot�np - TAIS tlrowlnp It �ot rtsldenttol nO�tqOqe I�tOr1'1o110001 7• lo ihe prODarty tllnenfl6ns Is DOSttl uCOn tha rlco'd��dnp�t�tontl b9itd'upo tocv tuolrebspeci on. . i�Oravenenl IpSO�ton ootl d�n�os�ons st�own ore o0P -12- 28 � AGENDA ITEM c�moF CITY COUNCIL MEETING OF AUGUST 26, 2013 FRIDLEY TO: Walter T. Wysopal, City Manage PW13-060 FROM: James Kosluchar, Public Works Director Layne Otteson, Assistant Public Works Director DATE: August 21, 2013 SUBJECT: Street Rehabilitation Project No. ST2013-01 - Change Order No. 1 Attached is Change Order No. 1 for the 2013 Street Improvement Project No. ST2013-01. This project includes street rehabilitation and ancillary utility work in the Meadowmore Terrace and Flanery Park neighborhoods, and Jackson Street in the Melody Manor neighborhood. This change order includes additional work outside of the original contract for restoring sinkholes, repair gate valve box sections, and restoring irrigation. The amount of the change order is $5,522.00, which is 0.6% of the original contract. Item #1 is for subgrade corrections due to sink holes appearing on Lakeside Road, 76tn Avenue, and Hayes Street. Three sink holes appeared while the Contractor was preparing the aggregate base for paving. The sinkholes were about 3 feet in diameter and 4 feet deep. Upon investigation, the holes were found to be directly above the storm sewer line. Staff concluded that these sinkholes were a result of voids at the pipe joint that finally collapsed due to construction activity. The Sewer Division was notified of the condition and re-inspected the line. The Sewer Supervisor reported that the pipe is in excellent condition and had short liners at problem pipe joints installed several years ago. We presume that the settlements were due to intrusion of soil into the pipe prior to the installation of short liners. Staff will continue to monitor the surface for settlements. The Contractor was directed to perform additional rolling along the sewer alignment to induce further settling prior to paving. After additional rolling, the Contractor was directed to excavate, compact and backfill the sinkhole areas. The cost of this item is $941.00. This additional work will be paid for by Storm Water Utility funds. Item #2 is for replacing 6 broken gate valve box sections on Lakeside Road, Arthur Street, and Onondaga Street. The Contractor found the middle and bottom box sections to be broken or cracked during adjustment work under the original contract. The Contractor was directed to excavate and replace the middle and bottom valve box sections down to the gate valve (7 feet 29 deep). The remaining 43 gate valve box sections were found to be in good condition. The cost of this item is $2,133.50. This work will be paid for by Water Utility funds. Item #3 is for irrigation repairs due to abandoned gas main removal. CenterPoint Energy upgraded the existing steel gas mains and services on a majority of the project. In doing so, the existing gas mains were abandoned. Unique to this year's project, a significant portion of the abandoned gas lines were located in the boulevard areas. The Contractor attempted to work around the non-located irrigation systems but irrigation pipe and heads were encountered during excavation. The Contractor was directed to restore and communicate with the property owners to ensure proper operation of the irrigation system. The cost of this work is $2,447.50. This work shall be paid for by the Street CIP Fund and reimbursement will be requested of CenterPoint Energy. Staff is recommending that the City Council move to approve Change Order No. 1 to Northwest Asphalt Inc. in the amount of$5,522.00. The revised contract amount shall be increased from , $964,247.99 to $969,769.99. JPK LRO/Iro Attachment 30 CITY OF FRIDLEY ENGINEERING DEPARTMENT 6431 UNIVERSITY AVENUE N.E. FRIDLEY, MN 55432 Northwest Asphalt Inc. .....................................................August 26, 2013 1451 Stagecoach Road Shakopee, MN 55379 SUBJECT: Change Order No. 1 —2013 Street Rehabilitation Project No. ST2013-01 Gentlemen: You are hereby ordered,authorized, and instructed to modify your contract for the 2013 Street Rehabilitation Project No. ST2013-01 by including the following items: Item No. . Descri tion Units Quanti Unit Price Cost 1 Sub rade corrections due to sinkholes L.S. 1.00 $941.00 $941.00 2 Re lace broken ate valve box sections L.S. 1.00 $2,133.50 $2,133.50 3 Irri ation re airs L.S. 1.00 $2,447.50 $2,447.50 Grand Total $5,522.00 Submitted and approved by James Kosluchar, Director of Public Works, on the 26th day of August, 2013 James P. Kosluchar, Director of Public Works Approved and accepted this day of , 2013 by Northwest Asphalt Inc. Northwest Asphalt Inc., Representative Approved and accepted this day of , 2013 by the CITY OF FRIDLEY Scott Lund, Mayor Walter T, Wysopai, City Manager 31 � AGENDA ITEM CITY COUNCIL MEETING OF AUGUST 26, 2013 GTY OF FRIdLEY Appointment Starting Start Name Position Salarv Date Replaces Matthew Ass't Fire $8Q,953.60 Sept. 16, John Kohner Chief per year 2013 Crelly Cleveland Program $52,332.80, Aug. 27, Mark McCoy Supervisor per year 2013 Daly 32 � AGENDA ITEM COUNCIL MEETING OF AUGUST 26, 2013 F�°� CLAI MS CLAIMS 160712 - 160872 33 PREPARED 08/23/2013, 8:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 1 PROGRAM: GM350L CITY OF FRIDLEY FROM OS/12/2013 TO 08/23/2013 BANK CODE 00 - ----------------------------------------------------------------------------------------------------------- CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT ------------------------------------------------------------------------------------------------------------------- ACCOUNT # TRN DATE DESCRIPTION INVQICE PO # PERjYEAR TRN AMOUNT -- ------------------------------------------------------------------------------------------------------------------------- 08/22/2013 160712 ANOKA COUNTY CENTRAL COMMUNICA 1005 731.02 101-0440-425.43-32 OS/OS/2013 WIRELESS ACCESS SERV 2013315 08/2013 624.48 101-0440-425.42-22 08/08/2013 RADIO EQUIPMENT CHARGES 2013044 08/2013 106.54 08/22/2013 160713 ADVANCE COMPANIES INC 1061 1,053.50 101-0881-465.43-40 08/12/2013 YARD ABATEMENT 8332,8335 08/2013 1,053.50 08/22/2013 160714 ALLIED WASTE SERVICES #899 1082 21,942.59 237-0000-415.43-40 07/31/2013 JULY RECYCLING 2318099 08/2013 21,942.59 08/22/2013 160715 DON ABBOTT 1086 50.00 101-0440-425.43-32 OS/19/2013 AUG CELL PHONE REIMB OS/2013 50.00 08/22/2013 160716 ALLIANZ LIFE INSURANCE CO 1090 623.44 101-0550-425.41-33 08/OS/2013 PREMIUM-LIFE INS 3666 08/2013 623 .44 08/22/2013 160717 ALEX AIR APPARATUS INC 1122 705.00 101-0550-425.43-40 07/30/2013 AIR COMP MAINT 24137 OS/2013 705.00 08/22/2�13 160718 ADVANCED GRAPHIX INC 1151 162.45 101-0440-425.43-40 07/30/2013 ATV HELMET GRAPHICS 188226 08/2013 162.45 W S/22/2013 160719 ASPEN MILLS INC 1161 445.49 A 101-0550-425.42-17 08/09/2013 UNIFORMS 138040 08/2013 48.95 101-0440-425.42-17 07/26/2013 UNIFORMS 137525 08/2013 109.56 101-0551-425.42-17 07/23/2013 UNIFORMS 137731,523,524 08/2013 286 .98 08/22/2013 160720 ANOKA COUNTY ATTORNEY 1190 79 20 240-0000-425.43-50 07/23/2013 SEZZED FORFEITURE SHARE 512012 08/2013 �9.Zp 08/22/2013 160721 ADVANTAGE SIGNS & GRAPHICS INC 1199 149.46 101-0668-435.42-22 08/15/2013 STREET SIGNS 20397,20418 08/2013 149.46 08/22/2013 160722 A.W.W.A. - MINN SECTION 1203 490.00 601-7000-415.43-37 OS/19/2013 REGISTRATIONS OS/2013 490.00 08/22/2013 160723 ANOKA COUNTY PROP RECORDS/TAX 1233 46.00 101-OS81-465.43-40 08/12/2013 FILING FEES 08/2013 46.00 08/22/2013 160724 ACE SOLID WASTE, INC 1241 168.95 101-0660-415.43-40 08/O1/2013 REFUSE HAULING 10664968 08/2013 168.95 OS/22/2013 160725 ANCOM TECHNICAL CENTER 1256 233.26 101-0550-425.43-40 OS/12/2013 PAGER REPAIRS,PARTS 39579,39578 08/2013 216.37 101-0550-425.42-25 08/12/2013 ACOUSTIC TUBE 39489 08/2013 16.89 08/22/2013 160726 CITY OF APPLE VALLEY 1271 612.00 101-0770-455.42-21 OS/07/2013 ADMISSIONS 10795 08/2013 612.00 08/22/2013 160727 ALBRECHT SIGN & GRAPHICS,INC 1285 178.17 101-0440-425.42-25 08/12/2013 BUSINESS CARDS 20542, 51 OS/2013 160.53 PREPARED OS/23/2013, 6:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 2 PROGRAM: GM350L CITY OF FRIDLEY FROM 08j12/2013 TO 08/23/2013 BANK CODE 00 ----------------------------------------------------------------------------------------------------------------- CHECK CHECK CHECK DATE NUMSER VENDOR NAME VENDOR # AMOUNT ----------------------------------------------------------------------------------- ACCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ----------------------------------------------------------------------------------------------------------------- 101-0440-425.42-20 OB/12/2013 NAME PLATE 20550 08/2013 17.64 08/22/2013 160728 APPRIZE TECHNOLOGY SOLUTIONS, 1294 620.00 705-0000-415.43-30 08/O1/2013 AUG ADMIN FEES 8643 08/2013 620.00 08/22/2013 160729 ADAM'S PEST CONTROL, INC 1301 50.42 101-0660-415.43-40 07/29/2013 PEST CONTROL 816695 08/2013 50.42 08/22/2013 160730 ADVANCE SHORING COMPANY 1304 527.96 101-0660-415.43-41 07/31/2013 PRKG RAMP SUPPORT RENTAL 0713247 08/2013 527.96 08/22/2013 160731 BATTERIES PLUS 2004 139.14 602-7000-415.42-22 OS/12/2013 BATTERIES 028393794 08/2013 48.14 603-7000-415.42-22 08/12/2013 BATTERIES 026393879 08/2013 91.00 OS/22/2013 160732 BARTON SAND & GRAVEL CO 2005 352.04 601-7000-415.42-22 08/15/2013 CLASS IV RECYCLED 130815 08/2013 477.04 101-0668-435.43-40 08/15/2013 OVERPMT 7f1 130815 OS/2013 125.00- 08/22/2013 160733 BOLTON & MENK, INC 2046 2,743 .00 571-0000-435.43-30 07/19/2013 SAFE ROUTE PROJ PROF SERV 0158257 08/2013 2,743 .00 08/22/2013 160734 BROOKLYN AIR HEATZNG & AIR CON 2093 160.00 (N 101-0550-425.43-40 08/09/2013 MAINT STA 2&3 25765 OS/2013 160.00 � 08/22/2013 160735 CRYSTEEL DISTRIBUTION INC 3004 9,183 .49 410-0666-435.45-40 OS/13/2013 BOX,HYDRCES,LGHT BAR V522 F32814 OB/2013 9,183 .49 08/22/2013 160736 CITY OF COLUMBIA HEIGHTS 3022 803 .66 101-0550-425.43-30 OS/O1/2013 SHARED PERSONAL SERV ESCI 08/2013 803.66 08/22/2013 160737 CANADA GOOSE MANAGEMENT, INC 3066 1,654.43 101-0770-455.43-40 07/31/2013 MOORE LK GEESE TRAPPING 2013012 08/2013 1,654.43 08/22/2013 160738 CULLIGAN 3067 26.55 101-0770-455.42-21 07/31/2013 SR PROGRAM WATER 1656123 08/2013 26.55 OS/22/2013 160739 CULLIGAN 3067 737.05 601-7000-415.43-41 07/31/2013 SOFTENER RENTAL 100X04229006 OS/2013 126 .45 601-7000-415.42-22 07/31/2013 SALT 100X04229006 08/2013 610.60 08/22/2013 , 160740 COMMERCIAL ASPHALT 3100 4,444.97 602-7000-415.42-22 OB/15J2013 DURA DRIVE 130815 08/2013 770.68 601-7000-415.42-22 08/15/2013 DURA DRIVE 130815 OS/2013 1,938.83 101-0666-435.42-22 08/15/2013 DURA DRIVE 130815 OS/2013 1,735.46 08/22/2013 160741 COMMERCIAL STEAM TEAM, INC 3103 3,156.37 101-0660-415.43-40 08/02/2013 CARPET CLEANING 9968,9969 OS/2013 3,156.37 OS/22/2013 160742 CUB STORE INC-NEW BRIGHTON STO 3126 85.82 101-0770-455.42-21 OS/15/2013 ROCKS SUPPLIES OS/2013 41.76 PREPARED 08/23/2013, 8:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 3 PROGRAM: GM350L CITY OF FRIDLEY FROM 08/12/2013 TO OS/23/2013 BANK CODE 00 -------------------------------------------------------�---------------------------------------------------------------------------- CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ ACCOUNT # TRN DATE DESCRIPTZON INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ 101-0770-455.42-21 OS/08/2013 ROCKS SUPPLIES 08/2013 44.06 08/22/2013 160743 CENTRAL TURF & IRRIGATION SUPP 3131 357.61 101-0666-435.42-22 08/16/2013 IRRIGATION SUPPLIES 603349200 OS/2013 266.78 101-0666-435.42-22 OS/09/2013 IRRIGATION SUPPLIES 603325400 08/2013 90.83 08/22/2013 160744 COLLINS, ROBERTA S. 3134 110.82 101-0220-415.42-21 08/20/2013 CAKE-RECEPTION SUPPIES OS/2013 62.34 101-0220-415.42-21 08/13/2013 SWOT ANALYSIS WRKSHP 08/2013 48.48 08/22/2013 160745 COMCAST CABLE 3157 230.55 101-0333-415.43-32 OB/13/2013 INTERNET SERV 0272773 OB/2013 230.55 OB/22/2013 160746 C.D.W. GOVERNMENT, INC 3163 319 .96 101-0333-415.42-21 07/24/2013 SATA 300 ADD 64MB DR01260 OS/2013 112.64 705-0000-415.42-21 07/29j2013 APS BACK-UPS DT18855 OS/2013 207.32 08/22/2013 160747 COMMUNITY HEALTH CHARITIES 3227 10.00 101-0000-219.08-00 08/16/2013 PAYROLL SUMMARY 20130816 08/2013 10.00 OB/22/2013 160748 CENTERPOINT ENERGY-MINNEGASCO 3252 787.39 101-0550-425.43-38 07/29/2013 UTILITIES 80000141459 08/2013 46.30 601-7000-415.43-38 07/29/2013 UTILITIES 80000141624 08/2013 235.20 W 101-0666-435.43-38 07/29/2013 UTILITIES 80000141582 OS/2013 98 .31 � 101-0660-415.43-38 07/29/2013 UTILITIES 80000141491 OS/2013 163.50 101-0669-435.43-38 07/29/2013 UTILITIES 80000141533 OS/2013 12 .82 609-9200-415.43-38 07/29/2013 UTILITIES 80000141533 08/2013 19.88 101-0669-435.43-38 07/29/2013 UTILITIES 55703078 08/2013 133 .21 270-0771-455.43-38 07/29/2013 UTILITIES 55302905 08/2013 19.28 601-7000-415.43-38 07/29/2013 IITILITIES 55134407 08/2013 12.82 609-9100-415.43-38 07/29/2013 UTILITIES 97917173 OS/2013 46.07 08/22/2013 160749 CRABTREE COMPANIES, INC 3259 1,750.00 1�1-0334-415.43-40 07/25/2013 LASERFICHE ADD SERV HOURS 118329 08/2013 1,750.00 08/22/2013 160750 CENTURY LINK 3295 209.55 270-0771-455.43-32 08/10/2013 PHONE SERVICE 7848676 OS/2013 38.47 101-0440-425.43-32 08/O1/2013 PHONE SERVICE E830233 OS/2013 113 .99 101-0220-415.43-32 09/03/2013 LONG DIST PHONE SERVICE 1269609550 OS/2013 .44 101-0221-415.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 08/2013 14.07 101-0331-415.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 08/2013 7.74 101-0332-415.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 08/2013 1.97 101-0333-415.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 OS/2013 .06 101-0334-415.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 OS/2013 .23 101-0440-425.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 08/2013 19.27 101-0550-425.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 08/2013 3.27 101-0669-435.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 OS/2013 2.15 101-0880-465.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 OB/2013 1.42 101-0881-465.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 08/2013 2.56 101-0770-455.43-32 OS/03/2013 LONG DIST PHONE SERVICE 1269609550 08/2013 3 .67 PREPARED 08/23/2013, 8 :32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 4 PROGRAM: GM350L CITY OF FRIDLEY FROM 08/12/2013 TO OS/23/2013 BANK CODE 00 --------------------------------------------------------------------------------------- ------------------------- CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT ----------------------------------------------------------------------------------------------------------------- ACCOUNT # ____ -_TRN DATE------------ --- DESCRIPTION_ _-___--- -_-__INVOICE- --_ _-__-PO_#___ PER/YEAR ___ -__ TRN_AMOUNT 270-0771-455.43-32 08/03/2013 LONG DIST PHONE SERVICE 1269609550 08/2013 ,lz 227-0000-415.43-32 OS/03/2013 LONG DIST PHONE SERVICE 1269609550 08/2013 ,12 OS/22/2013 160751 MARK DALY 4035 274.03 101-0770-455.43-33 OS/14/2013 REIMB MILEAGE 08/2013 274.03 08/22/2013 160752 DAKOTA SUPPLY GROUP 4050 1,031.34 601-0000-147.00-00 08/08/2013 WTR METERS,GASKETS 8016671 08/2013 1,031.34 �8/22/2013 160753 DAKOTA COUNTY RECEIVING CENTER 4072 67.00 101-0440-425.43-40 07/31/2013 JULY DETOX TRANSPORTATION 32210 08/2013 67.00 08/22/2013 160754 DELTA DENTAL PLAN OF MINNESOTA 4093 7,172.30 101-0000-219.11-00 07/22/2013 SEPT DENTAL PREMIIIMS 08/2013 7,003.30 101-0000-135.00-00 07/22/2013 SEPT DENTAL PREMIUMS OS/2013 125.00 704-0000-415.41-32 07/22/2013 SEPT DENTAL PREMIUMS 08/2013 44.00 08/22/2013 160755 MEGAN DOHERTY 4152 15.00 227-0000-415.43-40 08/09/2013 CHORES/MORE 08/2013 15.00 08/22/2013 160756 E.C.M. PUBLISHERS INC 5001 240.00 609-9100-415.43-34 OS/09/2013 EMPLOYMENT AD-LIQUOR PT 08/2013 240.00 tW 3/22/2013 160757 EMERGENCY AUTOMOTIVE TECHNOLOG 5073 254.99 �1 101-0550-425.42-22 07/23/2013 LED LIGHTS AW0723139 08/2013 254.99 08/22/2013 160758 F.I.R.E-FIRE INSTRUCTION RESCU 6010 2,500.00 101-0550-425.43-37 OS/12/2013 OFFICER I CLASS 348 08/2013 2,500.00 08/22/2013 160759 CITY OF FRIDLEY 6023 81.87 101-0440-425.43-37 08/21/2013 TRAINING LUNCH PETTY CASH OS/2013 9.43 101-0440-425.43-33 08/21/2013 PARKING FEES PETTY CASH 08/2013 13.00 101-0770-455.42-22 OS/21/2013 HARDWARE SUPPLIES PETTY CASH 08/2013 23.48 101-0440-425.42-21 OS/14/2013 LIC PLATE ADDL FEES PETTY CASH 08/2013 6.00 101-0440-425.43-37 OS/14/2013 TRAINING LUNCHES PETTY CASH 08/2013 10.49 101-0440-425.43-37 OS/14/2013 TRAINING LUNCHES PETTY CASH 08/2013 16.32 101-0770-455.42-21 08/14/2013 REIMB ROCKS SUPPLIES PETTY CASH 08/2013 3.15 OS/22/2013 160760 FRIENDLY CHEVROLET,INC 6075 42 99 101-0000-144.00-00 07/31/2013 PARTS 662469 08/2013 18.67 101-0550-425.42-22 07/31/2013 ADAPTER R4 HITCH 662608 08/2013 24.32 OS/22/2013 160761 FRIDLEY FIRE RELIEF ASSOC 6088 676.00 101-0000-219.15-00 08/16/2013 PAYROLL SUMMARY 20130816 08/2013 650.00 101-0000-219.18-00 08/16/2013 PAYROLL SUMMARY 20130816 08/2013 26.00 08/22/2013 160762 FRIDLEY POLICE ASSOCIATION 6117 82.00 101-0000-219.22-00 OS/16/2013 PAYROLL SUMMARY 20130816 08/2013 82.00 08/22/2013 160763 FERGUSON WATERWORKS #2516 6134 4,608.70 601-7000-415.42-22 08/07/2013 LINE LOCATOR PARTS 39859 08/2013 402.84 PREPARED OS/23/2013, 6:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 5 PROGRAM: GM350L CITY OF FRIDLEY FROM OS/12/2013 TO 08/23/2013 BANK CODE 00 -------------------------------------------------------------------------------------------------------------- CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT ----------------------------------------------------------------------------------------------------------------- ACCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ---------------------------------------------------------------------------------------�-------------------------- 601-7000-415.42-25 OS/07/2013 WTR/SWR LINE LOCATOR 40342 08 2013 4,205.86 08/22/2013 160764 FLAT ROCK GEOGRAPHICS 6144 1,600.00 601-7000-415.43-40 OSf02/2013 MAPPING/DATA COLECTION 707 08/2013 533.33 602-7000-415.43-40 08/02/2013 MAPPING/DATA COLECTION 707 08/2013 533.33 603-7000-415.43-40 OS/02/2013 MAPPING/DATA COLECTION 707 OS/2013 533 .34 08/22/2013 160765 GANNETT OFFSET 7003 3,161.19 101-0220-415.43-35 OS/04/2013 AUG NEWSLETTER 23648901 OS/2013 3,161.19 OS/22/2013 160766 GENERAL SECURITY SERVICES CORP 7040 125.48 101-0550-425.43-40 07/31/2013 QRTLY FIRE MONITORING 291070,291069 08/2013 125.48 08/22/2013 160767 G & K SERVICES 7100 40.37 270-0771-455.42-17 07/31/2013 JULY RUGS,MATS 1006605320 OS/2013 40.37 08/22/2013 160768 GROTH SEWER & WATER 7146 3,323 .95 351-0000-475.43-40 OS/07/2013 REPAIR WATER MAIN LINE 5728 08/2013 3,323 .95 OS/22/2013 160769 GENESIS EMPLOYEE BENEFITS 7162 590.00 704-0000-415.43-30 07/31/2013 JUL VEBA FEES 19923 OS/2013 590.00 08/22/2013 160770 MYRA HARRIS-JOHNSON 8016 50.00 � 101-0440-425.43-32 09/19/2013 REIMB AUG CELL PHONE OS/2013 50.00 08/22/2013 160771 HOFFMAN BROS. SOD, INC 8028 1,132.87 603-7000-415.42-22 08/07/2013 MULCH 1111,1182,1193 08/2013 1,132.87 08/22/2013 160772 KIM HERRMANN 8056 25.00 101-0550-425.43-32 OS/19/2013 REIMB AUG CELL PHONE OS/2013 25.00 OS/22/2013 160773 HOISINGTON KOEGLER GROUP INC 8077 2�969 �9 101-0881-465.43-30 08/09/2013 ISLAND OF PEACE PRK PROJ 0130291 08/2013 2,969.79 08/22/2013 160774 HAWKINS INC 8093 4,009.29 601-7000-415.42-22 OS/12/2013 WTR CHEMICALS 3501999,1386 OS/2013 4,009.29 08/22/2013 160775 DOROTHY HEGNA 8175 27.60 101-0770-455.42-21 08/14/2013 REIMB SR PROG SUPPLIES 08/2013 27.60 08/22/2013 160776 INDEPENDENT SCHOOL DIST #14 9006 18,038.71 101-0770-455.43-50 OS/16/2013 FACILITY USAGE SHORTAGE 4263 OS/2013 2,769.19 101-0770-455.43-50 OS/08/2013 FACILITY USAGE 4295 OS/2013 7,510.04 101-0770-455.43-40 OS/OS/2013 SEC ALARM 4295 08/2013 42.12 101-0770-455.43-32 08/OS/2013 PHONE LINE 4295 08/2013 13.60 101-0770-455.43-32 08/08/2013 PHONE LINE 4295 08/2013 46.00 101-0770-455.43-32 08/08/2013 PHONE LINE 4295 08/2013 23 .00 101-0770-455.43-32 06/27/2013 PHONE LINE 4271 08/2013 23.00 101-0770-455.43-32 06/27/2013 PHONE LINE 4271 08/2013 46.00 101-0770-455.43-32 06/27/2013 PHONE LINE 4271 08/2013 13.60 PREPARED 08/23/2013, 8:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 6 PROGRAM: GM350L CITY OF FRIDLEY FROM 08/12/2013 TO OS/23/2013 BANK CODE 00 -------------------------------------------------------------------------------------------------------------- CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT ------------------------------------------------------------------------------------------------------------------ ACCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------------------------------------------------------------------------------------- 101-0770-455.43-40 06/27/2013 SEC ALARM 4271 08/2013 42.12 101-0770-455.43-50 06/27/2013 FACILITY USAGE JULY 4271 OS/2013 7,510.04 08/22/2013 160777 INSTY-PRINTS 9027 62.62 101-0770-455.42-21 08f16/2013 ROCKS FLIERS 98282 08/2013 62.62 08/22/2013 160778 INSTRUMENTAL RESEARCH, INC 9036 240.00 601-7000-415.43-40 OS/08/2013 WATER TESTING 8045 08/2013 240.00 08/22/2013 160779 IPHOUSE INTERNET 9047 95.00 101-0333-415.43-32 08/06/2013 WEB HOSTING 641751,358,748 OS/2013 95.00 OS/22/2013 160780 JANI-KING OF MINNESOTA, INC 10056 2,859.74 101-0660-415.43-40 OS/O1/2013 AUG CLEANING SERV MIN08130363 OS/2013 Z,gSg,�¢ 08/22/2013 160781 KEEPRS, INC. 11091 5,354.84 101-0440-425.42-21 08/15/2013 AMMO 223777 OS/2013 1,017.91 101-0440-425.42-21 08/06/2013 AMMO 222656 08/2013 4,336.93 08/22/2013 160782 REBECCA KIERNAN 11100 986.38 101-1000-415.43-37 08/20/2013 SCHL REIMB SUMMER 2013 MATH 115-03 OS/2013 986.38 OS/22/2013 160783 LYNN PEAVEY COMPANY 12018 192.40 W 101-0440-425.42-21 08/13/2013 EVIDENCE BAGS 277926 08/2013 192.40 \p 101-0440-425.42-21 08/13/2013 MN USE TAX EXPENSE 192.40 277926 OS/2013 13.23 101-0000-203 .01-00 08/13/2013 MN USE TAX PAYABLE 192.40 277926 OS/2013 13 .23- 08/22/2013 160784 LIQUZD ENGINEERING CORPORATION 12073 12,415.00 601-7000-415.43-40 08/OS/2013 CLEAN RESERVOIRS/TANKS 13001 OS/2013 12,415.00 08/22/2013 160785 LEAGUE OF MN CITIES INS TRUST 12082 2,538.73 704-0000-415.43-30 08/O1/2013 DEDUCTIBLE 19209 08/2013 374.48 704-0000-415.43-30 08/O1/2013 DEDUCTIBLE 851,542,23179 08/2013 2,164.25 08/22/2013 160786 LOFFLER COMPANIES, INC 12143 755.45 101-0333-415.43-40 08/OS/2013 PRINTER MAINT 1606839 08/2013 755.45 OS/22/2013 160787 LAKEVILLE BUILDING SERVICES, L 12177 830.22 101-0660-415.43-40 08/14/2013 STRIP/WAX FLOORS 815 08/2013 830.22 08/22/2013 160788 DESIREE LAITINEN 12178 23.73 270-0771-455.43-33 07/31/2013 REIMB MILEAGE 08/2013 23 .73 08/22/2013 160789 METROPOLITAN COUNCIL 13020 298,009.31 602-7000-415.43-38 OS/OS/2013 SEPT WASTE WATER SERV 1023485 OS/2013 298,009.31 08/22/2013 160790 MINNEAPOLIS FINANCE DEPT 13033 3,864.60 101-0440-425.43-40 07/11/2013 APS TRANS FEES 400413004067 08/2013 3,864.60 08/22/2013 160791 MINNESOTA SAFETY COUNCIL INC 13041 40.00 101-0440-425.43-37 08/12/2013 SAFE KIDS SUMMIT 08/2013 40.00 PREPARED 08/23/2013, 8:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 7 PROGRAM: GM350L CITY OF FRIDLEY FROM OB/12/2013 TO OS/23/2013 BANK CODE 00 --------------------- ----------------------------------------------------------------------------------------- CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT ----------------------------------------------------------------------------------------------------------------- ACCOUNT _#__________TRN_DATE-------------------DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT -------------------------------------------------------------------------------- 08/22/2013 160792 MEDICA 13042 78,960.90 101-0000-219_10-01 08/20/2013 SEPT PREMIUMS C0032244307 08/2013 75,678.21 101-0000-135.00-00 08/20/2013 SEPT PREMIUMS C0032244307 08/2013 1,671.59 704-0000-415.41-31 08/20/2013 SEPT PREMIUMS C0032244307 OS/2013 1,611.10 OS/22/2013 160793 MINN DEPT OF FINANCE 13073 39.60 240-0000-425.43-50 07/23/2013 SEIZED FORFEITURE SHARE 08/2013 39.60 08/22/2013 160794 MINN DEPT OF TRANSPORTATION 13117 66.84 573-0000-435.43-40 08/09/2013 CONCRETE PLANT INSPECTION P00001838 08/2013 66.84 OS/22/2013 160795 MINN DEPT OF HEALTH 13125 13,022.00 601-0000-200.00-00 OS/19/2013 2ND QRT WTR CONNECT SERV 08/2013 13,022.00 OS/22/2013 160796 METRO FIRE 13128 22 .66 101-0550-425.42-22 07/31/2013 PRESSUIRE GASKETS 47903 08/2013 22.66 08/22/2013 160797 METRO SALES INC 13135 2,380.84 101-0000-135.00-00 07/25/2013 COPIER USAGE 539546 OS/2013 1,180.03 101-0440-425.43-35 07/25/2013 COPIER USAGE 539546 08/2013 1,040.38 101-0331-415.43-35 07/25/2013 COPIER USAGE 539546 08/2013 160.43 �l/22/2013 160798 MINNESOTA VALLEY TESTING LABS 13165 82 Q� O 101-0770-455.43-40 08/16/2013 WTR TESTING BEACH 666207,666777 OS/2013 82.00 OS/22/2013 160799 MINNESOTA ELEVATOR INC 13236 139.72 101-0660-415.43-40 08/O1/2013 AUG ELEVATOR MAINT 284219 08/2013 139.72 08/22/2013 160800 MENARDS - FRIDLEY 13256 312.03 601-7000-415.42-22 08/15/2013 SHOVEL,PIPE 40201 OS/2013 65.62 601-7000-415.42-22 08/16/2013 SUMP PUMP 40288 08/2013 192.81 101-0770-455.42-21 08/12/2013 ROCKS SUPPLIES 39926 08/2013 53 .b0 OS/22/2013 160801 STEVEN MONSRUD 13280 50.00 101-0440-425.43-32 OS/19/2013 REIMB AUG CELL PHONE 08/2013 50.00 08/22/2013 160802 MINN HWY SAFETY/RESEARCH CTR-M 13359 792 ap 101-0440-425.43-37 O5/31/2013 EVOC CLASS-KNIGHT 629430-3368 08/2013 396.00 101-0440-425.43-37 08/13/2013 EVOC CLASS-CRESTIK 629430-3382 08/2013 396.00 08/22/2013 160803 JIM MORK 13368 50.00 101-0440-425.43-32 OS/19/2013 REIMB AUG CELL PHONE OS/2013 50.00 OS/22/2013 160804 CHRISTOPHER MC CLISH 13415 50.00 101-0440-425.43-32 08/19/2013 REIMB AUG CELL PHONE OS/2013 50.00 08/22/2013 160805 MINUTEMAN PRESS 13462 581.40 101-0550-425.43-35 OS/OS/2013 VEHICLE MAGNETS 639 OS/2013 581.40 OS/22/2013 160806 NORTHEAST TOWING SERVICE INC 14057 74.99 101-0666-435.43-40 OS/06/2013 TOW TO SHOP V#541 08/2013 74.99 PREPARED 08/23/2013, 8:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 8 PROGRAM: GM350L CITY OF FRIDLEY ______________FROM 08/12/2013 TO 08/23/2013 BANK CODE pp -------------------- ----------------------------------------------------------------------------- CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT ------------------------------------------------------------------------------------------------------------------- ACCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------------------------------------------------------------------------ 08/22/2013 160807 CITY OF NEW BRIGHTON 14067 1,745.96 601-7000-415.42-22 08/06/2013 2ND QRT WATER CHEMICALS OS/2013 1,745.96 08/22/2013 160808 NORTHERN SANITARY SUPPLY INC 14089 264.30 270-0771-455.42-22 08/09/2013 TOWELS, RESTROOM SUPPLIES 163401 OB/2013 142.31 101-0666-435.42-22 08/12/2013 RESTROOM SUPPLIES 163370 08/2013 121.99 OS/22/2013 160809 MATTHEW NOREN 14127 406.72 101-0440-425.43-40 08/21/2013 REIMB K-9 BOARDING FEES 08/2013 406.72 OS/22/2013 160810 DARIN NELSON 14169 50.00 101-0331-415.43-32 08/19/2013 REIMB AUG CELL PHONE 08/2013 50.00 08/22/2013 160811 NORTHWAY SPORTS 14183 114.02 101-OOQa-142.�0-00 08/14j2013 ATV SYN OIL, GEAR LUBE 24908 08/2013 114.02 08/22/2013 160812 OPEN YOUR HEART 15011 30.00 101-0000-219.08-00 08/16/2013 PAYROLL SUMMARY 20130816 08/2013 30.00 OS/22/2013 160813 ON SITE SANITATION 15035 1,196.19 101-0666-435.43-41 08/02/2013 PORTABLE RESTROOMS 08/2013 1,196.19 �9/22/2013 160814 GREGGORY OLSON 15046 127.48 I••� 101-0440-425.43-40 OS/09/2013 K-9 BOARDING 08/2013 127.48 OB/22/2013 160815 PRO STAFF 16029 1,171.20 101-0334-415.43-40 OS/15/2013 TEMP SERVICE 102912642 OS/2013 576.00 101-0334-415.43-40 OS/08/2013 TEMP SERVICE 102912009 08/2013 595.20 OS/22/2013 160816 PRINTMASTER PRINTING 16060 223 .75 101-0221-415_43-35 07/29/2013 LEAVE SLIPS 37660 OS/2013 22,3� 101-0331-415.43-35 07/29/2013 LEAVE SLIPS 37660 OS/2013 22.37 101-0440-425.43-35 07f29f2013 LEAVE SLIPS 37660 08/2013 111.87 101-0550-425.43-35 07/29/2013 LEAVE SLIPS 37660 08/2013 22,3g 101-0668-435.43-35 07/29/2013 LEAVE SLIPS 37660 OS/2013 22.38 101-0770-455.43-35 07/29/2013 LEAVE SLIPS 37660 08/2013 22.38 08/22/2013 160817 PERFECT 10 CAR WASH 16062 7.98 101-0440-425.43-40 07/31/2013 JULY CAR WASHES 08/2013 �,9g 08/22/2013 160818 PIONEER RIM & WHEEL COMPANY 16070 956.42 101-0000-144.00-00 08/OS/2013 WHEELS,VALVE STEM 1211462 OS/2013 956.42 OS/22/2013 160819 PACE ANALYTICAL SERVICE INC 16135 2,029.90 601-7000-415.43-40 08/12/2013 NPDES TEST LOCK PRK 12130476 08/2013 629.90 601-7000-415.43-40 07/25/2013 VOC TESTING PLANTS/WELLS 13100037542 OS/2013 1,400.00 OS/22/2013 160820 PETCO 16146 94.24 101-0440-425.42-21 08/13/2013 K-9 FOOD OA049819 08/2013 94.24 PREPARED OS/23/2013, 8:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 9 PROGRAM: GM350L CITY OF FRIDLEY FROM OS/12/2013 TO OB/23/2013 BANK CODE 00 ----------------------------------------------------------------------------------------------------------------- CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT --------------------------------------------------------------------------------------------------------------------- ACCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------------------------------------------------------------------------------- OB(22f2013 160821 PERFECT 10 CARWASH EXPRESS 16200 159.00 601-7000-415.43-40 07/31/2013 PUBLIC WRKS CAR WASHES OS/2013 25.00 602-7000-415.43-40 07/31/2013 PUBLIC WRKS CAR WASHES OS/2013 10.00 101-0440-425.43-40 07/31/2013 POLICE-JULY CAR WASHES 08/2013 124.00 08/22/2013 160822 PET EOOD ETC 16201 � 9 49 270-0771-455.42-21 07/06/2013 BAIT 08/2013 9.49 OS/22/2013 160823 RUFFRIDGE-JOHNSON EQUIP CO INC 18020 181.10 101-0000-144.00-00 07/08/2013 HOUSING v#751 C63748 08/2013 181.10 08/22/2013 160824 TARA ROGNESS 18042 111.35 270-0771-455.42-21 OS/08/2013 UNDERWATER FILTER 08/2013 73,�� 270-0771-455.42-21 08/08/2013 MN USE TAX EXPENSE 73.77 08/2013 5.07 270-0000-203.01-00 OS/08/2013 MN USE TAX PAYABLE 73 .77 08/2013 5.07- 270-0771-455.42-21 OS/OBf2013 PROP SUPPLIES 08/2013 ZZ,gp 270-0771-455.42-21 08/OS/2013 CAMP SUPPLIES OS/2013 14.78 OS/22/2013 160825 ROSENBAUER MINNESOTA LLC 18159 179,879.00 410-0550-425.45-40 08/13/2013 SPARTAN CHASSIS-FIRE TRK 65597 OS/2013 179,879.00 08/22/2013 160826 CRYSTAL RICE 18168 3� z9 N101-0770-455.43-33 08/07/2013 REIMB MILEAGE OS/2013 37,2g 08/22/2013 160827 SCHIFSKY AND SONS INC 19045 699.48 101-0668-435.42-22 08/06/2013 AC SAND MIX 55216 08/2013 698.48 OS/22/2013 160828 STREICHER'S 19050 3,025.20 101-0440-425.42-17 07/OS/2013 UNIFORMS 1031836 08/2013 44.99 101-0440-425.42-17 07/11/2013 UNIFORMS 1033090 OSf2�13 25.98 101-0440-425.42-17 07/11/2013 UNIRORMS 1031839 OS/2013 81.98 101-0440-425.42-17 07/23/2013 UNIFORMS 1035319 08/2013 144.99 101-0440-425.42-17 07/OS/2013 UNIFORMS 4233,1221,1838 08/2013 1,412.26 101-0440-425.42-17 07/18/2013 UNIFORMS 1034221,31840 08/2013 1,315.00 OS/22/2013 160829 STANDARD INSURANCE COMPANY 19063 5,539.38 101-0000-219.12-00 07/22/2013 AUG PREMIUMS-LIFE 643900 08/2013 2,668.10 101-0000-135.00-00 07/22/2013 AUG PREMIUMS-LIFE 643900 08/2013 54.00 101-0000-135.00-00 07/22/2013 AUG PREMIUMS-LTD 643900 08/2013 32.76 101-0000-219.23-00 07/22/2013 AUG PREMIUMS-LTD 643900 08/2013 2,784.52 08/22/2013 160830 SUBURBAN RATE AUTHORITY 19070 1,200.00 101-0220-415.43-31 08/13/2013 2ND HALF MEMBERSHIP OB/2013 1,200.00 08/22/2013 160831 SHORT ELLIOTT HENDRICKSON INC 19108 5,880.00 601-7500-415.43-30 OS/15/2013 WELL ELEC COND EVAL 271825,270481 OS/2013 5,880.00 OS/22/2013 160832 SPECIALTY TURF & AG, INC 19121 318.98 101-0666-435.42-22 08/OS/2013 WEED KILLER 37153 08/2013 4�,�� PREPARED 08/23/2013, 8:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 10 PROGRAM: GM350L CITY OF FRIDLEY FROM OB/12/2013 TO 08/23/2013 BANK CODE 00 ---------------------------------------------------------------------------------------------------------------------------------- CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT `--------------------------------------------------------------------------------------------------------------- ACCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT -------------------�--------------------------------------------------------------------------------------------------------------- 101-0666-435.42-22 08/06/2013 GRASS SEED 37123;37165 OS/2013 271.21 OS/22/2013 160833 SUN BADGE CO 19131 380.00 101-0440-425.42-21 08/15/2013 POLICE BADGES 344868 OS/2013 380.00 101-0440-425.42-21 08/15/2013 MN USE TAX EXPENSE 380.00 344868 08/2013 26.13 101-0000-203.01-00 08/15/2013 MN USE TAX PAYABLE 380.00 344868 08/2013 26.13- OS/22/2013 160834 STAR TRIBUNE 19171 36.40 101-0220-415.42-21 08/11/2013 SUBSCRIPTION 10197607 08/2013 36.40 08/22/2013 160835 JAN SWANSON 19198 28.94 270-0771-455.42-21 08/13/2013 PUMPKIN NIGHT SUPPLIES 08/2013 28.94 08/22/2013 160836 SUBURBAN TIRE WHOLSALE, INC 19229 11,109.98 101-0000-143.00-00 08/14/2013 TIRES 10119482 08/2013 573.92 101-0000-143.00-00 OS/08/2013 TIRES 10119288 OS/2013 541.90 101-0000-143.00-00 OS/OS/2013 TIRES 10119229 08/2013 4,203.97 101-0000-143.00-00 OS/09/2013 TIRES 10119363 08/2013 5,375.60 101-0000-143.00-00 08/14/2013 TIRES 10119483 08/2013 414.59 OS/22/2013 160837 SKOGEN, DEBRA A. 19230 925.02 101-1000-415.43-37 08/20/2013 SCHL REIMB SUMMER 2013 MPNA69501 OS/2013 925.02 �ii/22/2013 160838 STIMEY ELECTRIC 19255 676.43 w 101-0660-415.43-40 08/09/2013 WIRING REPAIRS 2178 OS/2013 676.43 OB/22/2013 160839 STERICYCLE 19323 196.50 101-0440-425.43-40 08/O1/2013 HAZ WASTE REMOVAL 4004281524 OS/2013 196.50 08/22/2013 160840 SUN NEWSPAPERS 19325 114.45 101-0881-465.43-34 OS/20/2013 LEGAL NOTICES 1454573,4574 08/2013 114.45 OS/22/2013 160841 STANDARD SPRING PARTS 19333 840.09 101-0000-144.00-00 08/07/2013 BOLSTER SPRING 346016 08/2013 840.09 08/22/2013 160842 TAHO SPORTSWEAR 20014 300.00 101-0770-455.42-17 08/07/2013 PROGRAM T-SHIRTS TF1529,TF1471 08/2013 300.00 OS/22/2013 160843 TOSHIBA BUSINESS SOLUTIONS 20060 17.70 101-0669-435.43-35 08/02/2013 PRINTER USAGE 10238463 OB/2013 17.70 08/22/2013 160844 THOMAS THOUR 20134 78.00 101-0770-455.43-40 08/09/2013 REC OFFICIAL 08/2013 78.00 08/22/2013 160845 TOP OF THE LINE LAWN & LANDSCA 20177 1,015.34 101-0881-465.43-40 08/12/2013 LAWN ABATEMENTS 3724-3734 08/2013 587.84 101-0881-465.43-40 OS/09/2013 LAWN ABATEMENTS 3720-3723 OS/2013 427.50 OS/22/2013 160846 UNITED WAY 21035 25.00 101-0000-219.08-00 OB/16/2013 PAYROLL SUMMARY 20130816 OS/2013 25.00 PREPARED 08/23/2013, 8:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 11 PROGRAM: GM350L CITY OF FRIDLEY FROM OS/12/2013 TO 08/23/2013 BANK CODE 00 ------------------------------------------------------------------------------------------------------------------------------------ CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ ACCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ 08/22/2013 160847 VADOS BAIT/FISHER 22001 3 .Za 101-0770-455.42-21 08/09/2013 LEECHES 08/2013 3 .20 OS/22/2013 160848 VALLEY-RICH CO INC 22006 7,159.65 573-0000-435.43-40 08/O1/2013 WTR BRK REPAIRS 19034,19054 OB/2013 7,159. 65 08/22/2013 160849 VOSS LIGHTING 22016 40.37 601-7000-415.42-22 OS/12/2013 LIGHTZNG 1523078400 08/2013 40.37 OS/22/2013 160850 VOIGT'S BUS COMPANIES 22048 1,068.86 101-0770-455.43-33 08/OS/2013 SR TRANSPORTATION 59554 08/2013 574.64 101-0770-455.43-33 OS/OS/2013 YOUTH TRIPS 59200,59199 08/2013 494.22 08/22/2013 160851 VERIZON WIRELESS 22050 78.06 101-0551-425.43-32 OS/03/2013 WIRELESS SERVICE 9709316029 08/2013 78 .06 OS/22/2013 160852 VANCE BROTHERS 22075 259.71 101-0668-435.42-22 08/15/2013 TACK OIL 25265 08/2013 259.71 08/22/2013 160853 WAL-MART COMMUNITY/GEMB 23024 5.69 270-0771-455.42-22 07/18/2013 CLEANING SUPPLIES 08/2013 5.69 A 3/22/2013 160854 BRIAN WEIERKE 23042 50.00 'p` 101-0440-425.43-32 08/19/2013 REIMB AUG CELL PHONE OS/2013 50.00 08/22/2013 160855 THOMSON REUTERS-WEST GOVT SERV 23054 139.84 101-0440-425.43-40 08/09/2013 JULY INFORMATION CHARGES 827753122 08/2013 139.84 08/22/2013 160856 WATER CONSERVATION SERVICE, IN 23059 269.b0 601-7000-415.43-40 07/31/2013 LEAK LOCATE 4180 08/2013 2&9.60 OS/22/2013 160857 WENCK ASSOCIATES,INC 23070 1,392.29 603-7500-415.43-30 07/31/2013 GLEN CREEK PROJ 1303171 08/2013 1,392.29 OS/22/2013 160858 WALTERS RECYCLING & REFUSE SER 23088 1,042.56 101-0666-435.43-40 08/10/2013 REFUSE HAULING 476850,851 08/2013 466.43 101-0669-435.43-40 08/10/2013 REFUSE HAULING 479226 OS/2013 473.12 270-0771-455.43-40 08/10/2013 REFUSE HAULING 479226 08/2013 103.01 08/22/2013 160859 XCEL ENERGY 24002 65,754.65 101-0550-425.43-38 08/OS/2013 UTILITIES 378483091 08/2013 54.91 609-9100-415.43-38 08/OS/2013 UTILITIES 378426995 08/2013 2,392.85 101-0660-415.43-38 08/OS/2013 UTILITIES 378665513 08/2013 4,944.86 101-0440-425.43-38 08/OS/2013 UTILITIES 378669011 08/2013 316.75 609-9200-415.43-38 08/OS/2013 UTILITIES 378508012 08/2013 1,588.69 601-7000-415.43-38 08/12/2013 UTILITIES 379441274 08/2013 30,369.17 601-7000-415.43-38 08/08/2013 UTILITIES 378973540 OS/2013 24,603 .52 101-0669-435.43-38 08/14/2013 UTILITIES 379791092 OS/2013 1,283.90 08/22/2013 160860 XEROX CORPORATION 24004 74.69 101-0550-425.43-35 08/OS/2013 PRINTER USAGE 69299918 OS/2013 37.34 PREPARED 08/23/2013, 8:32:05 A/P CHECKS BY PERIOD AND YEAR PAGE 12 PROGRAM: GM350L CITY OF FRIDLEY FROM 08/12/2013 TO 08/23/2013 BANK CODE 00 ------------------------------------------------------------------------------------------------------------------------------------ CHECK CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ ACCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ 101-0551-425.43-35 OS/08/2013 PRINTER USAGE 69299918 OS/2013 37.35 08/22/2013 160861 YALE MECHANICAL INC 25003 291.25 101-0669-435.43-40 08/16/2013 REPAIR CONTROL WIRES 140932 08/2013 291.25 08/22/2013 160862 BAC FIELD SERVICES 99999 167.20 601-0000-245.00-00 08/14/2013 UB REFUND-FINAL,FridleyMN PIN033024430034 OS/2013 167.20 08/22/2013 160863 GREATER MIDWEST REALTY FM 99999 59.21 601-0000-245.00-00 08/14/2013 UB REFUND-FINAL,FridleyMN PIN153024130065 08/2013 59.21 08/22/2013 160864 STEELE, DAVE & CAROLE 99999 20.71 601-0000-245.00-00 08/14/2013 UB CR REFUND-FINALS 492010-49135 08/2013 20.71 08/22/2013 160865 KATRAS, ARI 99999 � 42 601-0000-245.00-00 OS/14/2013 UB CR REFUND-FINALS 492670-49795 08/2013 7.42 08/22/2013 160866 PLETCHER, AARON 99999 48.80 601-0000-245.00-00 08/14/2013 UB CR REFUND-FINAL 26365-469440 OB/2013 48.80 08/22/2013 160867 COLDWELL BANKER BURNET 99999 204.00 601-0000-245.00-00 OS/14/2013 UB REFUND-FINAL,FridleyMN PIN033024220069 08/2013 204.00 A 3/22/2013 160868 HANSON, CURTIS G 99999 56.59 � 601-0000-245.00-00 OS/14/2013 UB CR REFUND-FINAL 514370-137445 08/2013 56.59 OS/22/2013 160869 LEE, JEFF & VICKI 99999 10.15 601-0000-245.00-00 OS/16/2013 UB CR REFUND 114795-483620 OS/2013 10.15 08/22/2013 160870 SADLER, BRADY & SARAH 99999 337.60 601-0000-245.00-00 08/16/2013 UB CR REFUND 167795-454360 OS/2013 337.60 08/22/2013 160871 OMAR, HANY 99999 102.63 601-0000-245.00-00 OS/16/2013 UB CR REFUND 173125-466160 08/2013 102.63 08/22/2013 160872 VANESSA GARCIA 2013263 78.00 101-0000-347.82-51 08/13/2013 REC REFUND 08/2013 79.00 DATE RANGE TOTAL * 833,088.79 * � AGENDA ITEM � CITY COUNCIL MEETING OF F�°� August 26, 2013 TYPE OF LICENSE: APPLICANT: APPROVED BY: Tree Trimmer License Reids Lawn&Tree Service Public Safety Director 208 Brookdale Drive Public Works Director Brookl n Park, MN 55444 Tree Trimmer License Arps Tree Service LLC Public Safety Director 3142 California St Public Works Director Minnea olis, MN 55418 Temporary Food Sales JA Wedum Foundation dba Banfill Public Safety Director � Senior Housing Resident Group Fire Marshall Applicant Jane Harris, Resident Planner Manager 8310 Universit Ave NE 46 � AGENDA ITEM CITY COUNCIL MEETING OF AUGUST 26, 2013 F�°� LICENSES Contractor T e A licant A roved B Airco s LLC Heatin Ma Kotrnan Ron Julkowski, CBO Central Roofin Com an Roofin John W koo Ron Julkowski, CBO Hi h Road Heatin &Coolin Co Heatin Robin Johnsen Ron Julkowski, CBO Jim Beck Mechanical LLC Heatin Jim Beck Ron Julkowski,CBO Joe's Sewer Service Inc Excavatin Joe Munn Ron Julkowski, CBO MWJ Heatin and Coolin LLC Heatin Mark Johnson Ron Julkowski,CBO MWJ Heatin and Coolin LLC Gas Mark Johnson Ron Julkowski,CBO Over the Top Roofing Commercial or Richard Dufour Ron Julkowski,CBO S ecial Shingobee Commercial or Sara VonWahlde Ron Julkowski,CBO S ecial St Paul Construction Company Commercial or George Johns Ron Julkowski,CBO S ecial Su erior Heatin AC&Electric Heatin Mark Johnson Ron Julkowski, CBO Wencl Services Inc Gas Mike Wencl Ron Julkowski,CBO Wencl Services Inc Heatin Mike Wencl Ron Julkowski,CBO 47 � AGENDA ITEM CITY COUNCIL MEETING OF AUGUST 26, 2013 CRY OF FRIDLEY L I C E NS ES To: Walter Wysopal, City Manager From: Claudia Diggs, Rental Property Inspections Division Date: August 22, 2013 Re: Annual renewal of rental licenses AGENDA ITEM CITY COUNCIL MEETING Monday, August 26, 2013 Attached is a list of 111 properties that have submitted a rental license application,paid all fees related to license renewal, and completed the rental property inspection process. The Rental Property Inspections Division recommends that the City Council approve the issuance of the rental licenses for these properties. 48 PropertylD PropertyStreet Units OwnerName 1048 5783-85 2 1/2 St. NE 2 Thomas J Fritz, Jr. 1110 5908 2 1/2 St. NE 7 ACCAP 1105 5916 2 1/2 St. NE 7 ACCAP 1106 5924 2 1/2 St. N E 7 Sass I nc. 1819 5942 2 1/2 St. NE 1 Allen Hoffer 1116 5848 2nd St. NE 8 Cedar Management 1454 5866 2nd St. NE 4 Dan Netko 1090 6008 2nd St. NE 4 ACCAP 1120 6511 2nd St. NE 4 Chester Gromek 1122 6530 2nd St. NE 4 Phuntsok D. Tsawog 1640 4687 3rd St. NE 1 Lorraine Lemke 1137 5200 3rd St. NE 11 Helena Bigos 1141 5260 3rd St. NE 11 Helena Bigos 1142 5261 3rd St. NE 11 Helena Bigos 1143 5290 3rd St. NE 11 Helena Bigos 1144 5291 3rd St. NE 11 Helena Bigos 2178 5742 4th St. NE 1 Ryan Voronyak 1992 195 53rd Ave. NE 1 Cory&Sara Ramel 1181 213-219 53rd Ave. NE 4 Helena Bigos 1929 537 54th Ave. NE 1 Robert Kramer 1187 380 57th PI. NE 4 ACCAP 1198 5450 5th St. NE 6 Tkaczik Family Ltd Partners 1583 6124-84 5th St. NE 16 CHDC Brandes Place Limited Partnership 2041 6241 5th St. NE 1 Garry&Vera Schoolcraft 1204 6262-64 5th St. NE 2 Douglas Finch 2090 41 65 1/2 Way NE 1 Meghan Cox 1841 71 65 1/2 Way NE 1 Doug Hoaglund 1849 81 65 1/2 Way NE 1 J &C Associates 1822 56 66 1/2 Way NE 1 Scott Spadgenske 1466 553 66th Ave. NE 1 John Fang-Yen 1249 5381-83 6th St. NE 2 Thomas Gliadon 2105 6201 6th St. NE 1 Chris Anderson 1262 1313-23 73rd Ave. NE 2 David Morisette 1261 1619 73rd Ave. NE 24 AZAMKO PROPERTIES HAJI AZAM 1861 341 79th Way NE 1 James Norling 1834 379 79th Way NE 1 Allen Hoffer 1962 5336 Altura Rd. NE 1 Joel A Marquette 1510 5479 Altura Rd. NE 1 AACP Good Domus, LLC c/o PRO Realty 2078 6425 Baker Ave. NE 1 Services 2182 621 Bennett Dr. NE 1 Andrew Kagol 2136 581 Buffalo St NE 1 Allen Hoffer 2033 5771 Central Ave. NE 1 Karyn Kroening 1810 6061 Central Ave. NE 1 GLT Properties, LLC 2010 7325 Central Ave. NE 1 Mark V Olson 1050 140-142 Charles St. NE 2 William Herschbach 1332 1200 Cheri Ln. NE 18 Skywood Apt c/o Cedar Management, Inc. 49 1333 1230 Cheri Ln. NE 18 Skywood Apt c/o Cedar Management, Inc. 1334 1260 Cheri Ln. NE 18 Skywood Apt c/o Cedar Management, Inc. 1335 1290 Cheri Ln. NE 18 Skywood Apt c/o Cedar Management, Inc. 1336 5503 E Bavarian Pass 1 Mary Suzanne Wright 2008 5544 E Bavarian Pass 1 Leah Stickney 1645 5409 E Brenner Pass 1 Blaine L. Nordwall 1940 5431 E Brenner Pass 1 Drew Pandolfo 1038 5640 East River Rd. 42 Georgetown Court Apartments 1039 5660 East River Rd. 42 Georgetown Court Apartments 1040 5680 East River Rd. 42 Georgetown Court Apartments 1041 5720 East River Rd. 42 Georgetown Court Apartments 1475 5740 East River Rd. 42 Georgetown Court Apartments 1043 5760 East River Rd. 42 Georgetown Court Apartments 1042 5780 East River Rd. 42 Georgetown Court Apartments 1347 7320-22 Evert Ct. NE 2 Gregg & Lois Johnson 1349 7330-32 Evert Ct. NE 2 Wayne Nelson 2174 1057 Fillmore Cir. NE 1 Nicole & David Walker 1461 5355-57 Fillmore St. NE 2 William L. Shields 1851 555 Glencoe St. NE 1 Allen Hoffer 1525 5811 Hackmann Ave. NE 1 Fatema A. Rabah 1499 7091-93 Hickory Dr. NE 2 Northome Partnership 1360 6807 Hickory St. NE 1 Danny & Peri Johnsen 2150 979 Hillwind Rd. NE 1 Firas A Khamis 1922 5132 Hughes St. NE 1 S.O.S. Source One Solutions, LLC 1092 5133 Hughes St. NE 1 ACCAP 1901 617 Hugo St. NE 1 Flames Property, Inc. 1369 421-423 Ironton St. NE 2 Randy Crowell 1820 6790 Kennaston Dr NE 1 GLT Properties 2054 281 Longfellow St. NE 1 Stacey Clayson 1372 910 Lynde Dr. NE 11 Lynde Investment Company, LLP. 1373 950 Lynde Dr. NE 11 Lynde Investment Company, l.LP. 1374 990 Lynde Dr. NE 11 Lynde Investment Co. LLP. 2108 7505 Lyric Ln. NE 1 Christie A. St. Clair-Thienes 1842 5381 Madison St. NE 1 Robert W. Hassman 1511 4551-53 Main St. NE 2 Comking Real Estate Ventures 2109 5765 Main St. NE 1 Kin-Joe Sham 9069 1413 Meadowmoor Dr. NE 1 Benjamin Connors 1882 5590 Meister Rd. NE 1 William &Stacy Bauer 2042 255 Mercury Dr. NE 1 Manish & Nivedita Sahni 1544 137 Mississippi Pl. NE 4 ACCAP 1587 936 Mississippi St. NE 1 J. Mark Hostetler 1789 6741 Monroe St. NE 1 David Wiger 2028 1601 N Innsbruck Dr. (106) 1 Chris &Jennifer Charbonneau 1879 1601 N Innsbruck Dr. (118) 1 Dale R& Barbara E Johnson 1541 1601 N Innsbruck Dr. (229) 1 Don Remjeske, Jr. 2013 1601 N Innsbruck Dr. (323) 1 Adam Brodal 1407 1601 N Innsbruck Dr. (362) 1 Camille & Daniel Neujahr 1409 1601 N Innsbruck Dr. (374) 1 Charles A. Gosselin 50 1412 1237-39 Norton Ave. NE 2 Randy Crowell 1418 1280-82 Norton Ave. NE 2 Nancy Nelson 1421 1295-97 Norton Ave. NE 2 Nancy Nelson • 1931 1284 Norton Ave. NE(102) 1 John J George 2077 1482 Onondaga St. NE 9 David Young 1088 1376 Osborne Rd. NE 1 ACCAP 1478 1412 Osborne Rd. NE 1 Omar A. Khan 2039 1670 Osborne Rd. NE 1 Anita&Andrew Webster 1575 6480 Riverview Terr. NE 2 Edward P. Fragale 2000 1505 S Bavarian Pass 1 Geraldean Newgaard 1094 6130 Starlite Blvd. NE 1 ACCAP 1916 36 Talmadge Way NE � Angela L. Zurek 1813 1511 Trapp Ct. NE 1 Michael E. & Rhonda P. Leckrone 1530 5466 W Bavarian Pass NE 1 Ron Cadieux 1997 5514 W Bavarian Pass NE 1 Joel Stewart 2110 5562 Waldeck Crossing 1 Heidi Koller 1986 6800 Washington St NE 1 Chris& Barbra Mack 51 � AGENDAITEM � CITY COUNCIL MEETING OF F�� AUGUST 26, 2013 TO: WALTER T.WYSOPAL, CITY MANAG��" FROM: DARIN R. NELSON, FINANCE DIRECTOR'�� CRAIG A. ELLESTAD,ACCOUNTANT SUBJECT: RESOLUTION CERTIFYING THE PROPOSED TAX LEVY REQUIREMENTS FOR 2014 TO ANOKA COUNTY DATE: August 21, 2013 In conformance with Chapter 275.065, Subd.1, of the Minnesota Statutes, attached is a resolution certifying the proposed tax levy requirements to the Anoka County Auditor. Chapter 275 requires the City to certify a proposed property tax levy to the Anoka County Auditor on or before September 15. The staff is recommending a 2014 proposed tax levy of$11,511,288. This is a 2.3% increase from what was approved last year, and is the maximum levy allowed by the Charter. The make-up of the 2014 proposed levy is as follows: $11,252,481 Certified to County for 2013 258,807 2.3% Inflation per CPI-U Mpls/St Paul $11,511,288 2014 Proposed Tax Levy We request the City Councit pass the attached resolution to certify the proposed tax levy requirements. Please remember at this meeting we need to announce the final budget and levy will be discussed at our December 2nd meeting and the public shall be allowed to speak. DRN/ce Attachment cc:Deb Skogen 52 RESOLUTION NO. 2013 -XX A RESOLUTION CERTIFYING PROPOSED TAX LEVY REQUIREMENTS FOR 2014 TO THE COUNTY OF ANOKA WHEREAS, Chapter Seven, Section 7.02 of the Charter of the City of Fridley, grants the City the power to raise money by taxation pursuant to the laws of the State of Minnesota;and WHEREAS, Minnesota Statute Chapter 275, Section 065 requires the City to certify its proposed tax levy requirements to the County Auditor on or before September 15;and NOW THEREFORE, BE IT RESOLVED,that the City of Fridley certify to the County of Anoka, State of Minnesota,the following proposed tax levy to be levied in 2013 for the year 2014: GENERAL FUND General Fund $ 10,053,992 CAPITAL PROJECT FUND Capital Equipment�und 175,000 MARKET VALUE BASED REFERENDUM LEVY Springbrook Nature Center $339,300 BONDEDINDEBTEDNESS 2005A GO Improvement Bonds(Streets 2005) $ 169,360 2006A GO Improvement Bonds(Streets 2006) 202,900 2007A GO Improvement Bonds(Streets 2�07) 187,500 2008A GO Improvement Bonds(Streets 2008) 147,636 $707,396 CERTIFICATES OF INDEBTEDNESS 2010B GO Equipment Certificates(Equip 10&11) 74,183 2012A GO Equipment Certificates (Equip 12&13) 161,417 $235,600 TOTAL ALL FUNDS $ 11,511,288 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 26th DAY OF AUGUST,2013. ATTEST: SCOTT J. LUND-MAYOR DEBRA A. SKOGEN-CITY CLERK 8/21/13 53 � AGENDAITEM � CITY COUNCIL MEETING OF F�� AUGUST 26, 2013 TO: WALTER T.WYSOPAL, CITY MANAGEi�d"�' FROM: DARIN R. NELSON, FINANCE DIRECTOR 1�'' CRAIG A. ELLESTAD, ACCOUNTANT SUBJECT: RESOLUTION ADOPTING THE 2014 PROPOSED BUDGET DATE: AUGUST 21, 2013 In conformance with Chapter 275.065, Subd.1, of the Minnesota Statutes, attached is a resolution adopting the 2014 proposed budget. Chapter 275 requires the City to certify a proposed budget to the Anoka County Auditor on or before September 15. We request the City Council pass the attached resolution and adopt the 2014 proposed budget. Remember that the levy resolution must be adopted prior to adopting the budget. DRN/ce Attachment cc: Deb Skogen 54 RESOLUTION NO. 2013-XX A RESOLUTION ADOPTING THE 2014 PROPOSED BUDGET WHEREAS, Chapter 7, Section 7.04 of the City Charter provides that the City Manager shall prepare an annual budget;and WHEREAS,the City Manager has prepared such document and the City Council has met for the purpose of discussing the budget;and WHEREAS,the City Council will hold a public meeting on December 2, 2013 before determining a final budget; NOW THEREFORE, BE IT RESOLVED that the following proposed budget be adopted and approved: ESTIMATED REVENUE APPROPRIATIONS GENERALFUND Taxes $10,128,963 Personnel Services $11,486,417 Licenses and Permits 875,200 Supplies 905,599 Intergovernmental: 761,000 Other Services&Charges 2,428,232 Charges for Services: 2,146,710 Other Financing Uses 175,000 Fines and Forfeits 163,000 Special Assessments 44,100 Miscellaneous 220,000 Other Financing Sources: 641,000 TOTAL REVENUES AND OTHER FINANCING SOURCES 14,979,973 Fund Balance: General Fund Reserve 15,275 TOTAL GENERAL FUND $14,995,248 $14,995,248 PASSED i4ND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 26th DAY OF AUGUST 2013. ATTEST: SCOTT J. LUND -MAYOR DEBRA A.SKOGEN-CITY CLERK 8/21/13 55 � AGENDA ITEM CITY COUNCIL MEETING OF F�°� AUGUST 26, 2013 To: Wally Wysopal, City Manage�. From: Darin R. Nelson, Finance Director � Date: August 22, 2013 Re: Motion Approving the 2014-2018 Capita.l Improvements Program(CIP) Background The Capital Improvements Program (CIP) is the City's plan to provide and maintain facilities for the citizens and businesses of Fridley within the constraints of limited resources. Similar to the annual operating budget,the CIP is a policy document. While it details capital expenditures in the City over the ne�five years, changes in the City's priorities and available resources require that the plan be reevaluated on an annual basis. In past years,the CIP was incorporated as part of the annual budget. This year the CIP is a standalone document that has been reviewed in detail at budget work sessions held on June 17�'and August 19�'. The goal of creating a separate CIP document is to focus on capital projects over both the upcoming year and the foreseeable future. Capital projects often require planning well into the future to assure financing and implementation procedures are in alignment. This document assists with that planning. The recommended CIP includes funding priorities and planning principles that help guide the planning process. Priority rankings include projects that: (1) contribute to the public health and welfare, (2)maintain an existing system or make it more efficient, and(3) expand public services. Planning principles include: supporting the City's long-term strategic goals, updating the CIP annually to reflect changing capita.l needs, and being consistent with the annual operating budget such that future operating costs will be projected and included in operating budget forecasts. Highlights to note in the CIP include the addition of new LGA funding for 2014 and beyond. This year's Legislature revamped the LGA formula,which subsequently increased Fridley's funding levels from approximately $760,000 per year over the last couple years to an anticipated funding of $1.2 million in 2014 and beyond. The City has worked hard over the past few years to remove LGA from the operating budget to various capital budgets. By accounting for LGA in the capital budgets, which are normally one-time project outlays and do not require the continuous funding 1 56 operating budgets require,the City is better able to manage against last minute cuts in LGA. Another highlight of the CIP, and also a goal of the Council, is to reduce and eventually eliminate the use of capital equipment certificates. With the addition of new LGA funding and the addition of levy proceeds being directed toward the Capital Equipment Fund, biennial debt issuances are reduced, delayed and eventually eliminated in the CIP. Reducing General Obligation debt subsequently reduces City's interest expense and ultimately leads to lower property taxes. The approval of the CIP is now the last step in the budget and planning process. The capital items noted in the 2014 columns will be included in the 2014 annual budget under each projects respective fund for Council's review at the October budget work session and ultimate approval in December. Recommendation Staff recommends the resolution adopting the 2014-2018 Capital Improvements Program(CIP)be approved. Attachment: 2014-2018 CIP 2 57 RESOLUTION NO. 2013 - A RESOLUTION ADOPTING THE 2014-2018 CAPITAL IMPROVEMENTS PROGRAM WHEREAS, the preliminary 2014-2018 Capital Improvements Program was presented to the City Council for its consideration on June 17,2013 and August �9,2013, and WHEREAS, as a result of that review, 2t was concluded that the preliminary Capital Improvements Program provides for an effective and orderly allocation of resources for the community's needs. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fridley that the 2014-2018 Capital Improvements Program as presented and discussed by the City Council on June 17, 2013 and August 19,2013, and as amended is hereby adopted. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 26�DAY OF AUGUST 2013. SCOTT J. LiJND-MAYOR ATTEST: DEBR.A A. SKOGEN- CITY CLERK 3 58 2014-2018 Capital Improvements Program August 19, 2013 Final �� ,z� ��<- �¢� �1t ofFridle Y Y 59 2014-2018 Capital Improvements Program Table of Contents Chapter 1: Tables � I: Summary of Expenditures by Program Category&Method of Financing....................................2-1 II: Capital Equipment.........................................................................................................................2-2 III: Information Systems Internal Service Fund..................................................................................2-3 IV: Building Capital Improvements.....................................................................................................2-4 V: Parks Capital Improvement...........................................................................................................2-5 VI: Streets Improvement Fund...........................................................................................................2-6 VII: Storm Water Fund ........................................................................................................................2-7 VIII: Water Utility Fund.........................................................................................................................2-8 IX: Sewer Utility Fund.........................................................................................................................2-9 Chapter 2: Detail Project Pages CapitalEquipment....................................................................................................................... 3-1 to 3-3 Information Systems Internal Service Fund................................................................................4-1 to 4-6 Building Capital Improvements.................................................................................................5-1 to 5-12 ParksCapital Improvement......................................................................................................... 6-1 to 6-5 StreetsImprovement Fund.........................................................................................................7-1 to 7-6 StormWater Fund....................................................................................................................... 8-1 to 8-5 WaterUtility Fund.......................................................................................................................9-1 to 9-6 SewerUtility Fund................................................................................................................... 10-1 to 10-5 1 60 Capital Improvements Proqram The Capital Improvements Program (CIP) is a five-year plan to provide and maintain public facilities for the citizens and businesses of Fridley, balanced against the constraints of available resources. Fundinq Prioritv Reinvestment for the replacement, maintenance or increased efficiency of existing systems will have priority over the expansion of existing systems or the provision of new facilities or services. Priority rankings include: 1. Assigned to projects that provide protection to health, safety, welfare and/or property, or to meet legal mandates. Examples of such benefits include providing for worker safety or preventing damage to facilities. 2. Assigned to projects that do not qualify for the highest rating, but provide efficiencies in operations or provide significant return. Examples of such benefits include increases to operational efficiencies and leveraging of outside funding sources. 3. Assigned to projects that do not meet the criteria for higher rating. While these projects are necessary and recommended, they do not in and of themselves provide immediate significant benefits, but rather provide benefit over the long term. This rating is assigned by staff, and is not necessarily reflective of overall priorities and sequencing of CIP projects approved by the City Council. The rating is provided to allow a quick reference categorizing the general need for the project. Planning Principles • The CIP will support achievement of the City's long-term Strategic Goals. � The CIP will be updated annually to reflect changing capital needs for new construction and maintenance of the City's substantial investments in streets, utilities, parks, buildings and equipment. • Development of the CIP will be consistent with the annual operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. 2 61 Table I Capitai Improvements Program 2014-2018 EXPENDITURES BY PROGRAM CATEGORY 8 METHOD OF FtNANCfMG 2014 2015 2016 2017 2018 TOTAL Percent Expenditures Proqram Cateqorv Major Equipment $ 686,300 $ 1,526,000 $ 572,700 $ 537,400 $ 649,000 $ 3,971,400 14.6% Technology improvements 292,353 161,500 172,000 146,000 156,000 927,853 3.4% Municipal Buildings 696,000 1,176,000 359,000 481,000 221,000 2,933,000 10.8% Parks Improvements 170,000 95,000 95,000 145,000 180,000 685,000 2.5% Street Improvements 2,081,000 2,531,000 1,666,000 1,376,000 1,866,000 9,520,000 35.0% Storm Drainage Improvements 590,OOD 315,000 325,000 345,000 430,000 2,005,000 7.4% Water System Improvements 2,070,000 710,000 915,000 810,000 860,000 5,365,000 19.7% Sewer System Imp 635,000 260,000 275,000 305,000 285,000 1,760,000 6.5% Total Expenditures By Program $ 7,220,653 $ 6,774,500 $ 4,379,700 $ 4,145,400 $ 4,647,000 $ 27,167,253 100.0% Method of Financing Property Taxes $ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 875,000 3.2% Local Government Aid 1,211,400 1,211,400 1,211,400 1,211,400 1,211,400 6,057,000 20.3% Municipal State Aid 680,000 680,000 680,000 680,000 680,000 3,400,000 11.4% FederalHighwayAid 250,000 970,000 150,000 - 600,000 1,970,000 6.6% Grants 250,000 50,000 50,000 50,000 175,000 575,000 1.9% DWI Forfeiture Funds - - - - - - 0.0% User Fees(External&Internal) 3,055,000 1,245,000 1,475,000 1,420,000 1,410,000 8,605,000 28.6% Park Dedication Fees 10,000 10,000 10,000 10,000 10,000 50,000 0.2°/a Special Assessments 1,100,000 700,000 700,000 560,000 580,000 3,640,000 12.2% Interest on Investments 50,000 48,200 46,200 45,600 45,000 235,000 0.8% Auction Proceeds 30,000 30,000 30,000 30,000 - 120,000 0.4% Miscellaneous - - - - - - 0.0% Equipment Certificates - 600,000 - - - 600,000 2.0% Utility Improvement Bonds - - 2,085,000 - - 2,085,000 7.0°/a Transfers In/Other Funds 225,000 675,000 325,000 175,000 175,000 1,575,000 5.3% Total Method of Financing $ 7,036,400 $ 6,394,600 $ 6,937,600 $ 4,357,000 $ 5,061,400 E 29,787,000 100.0% 2-1 62 Table II CIP 2014-2018 CAPITAL EQUIPMENT FUND Funding Sources and Expenditure Projections 2014 2015 2016 2017 2018 Unfunded Funding Sources Property Taxes $ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 175,000 LocalGovernmentAid 611,400 861,400 861,400 811,400 811,400 Equipment Certificate Proceeds - 600,000 - - - Auction Proceeds 30,000 30,000 30,000 30,000 - Total Funding Sources $ 816,400 $ 1,666,400 $ 1,066,400 $ 1,016,400 $ 986,400 Expenditures Note:Items in Red are expenditures for equipment that expand the fleet. Police Police Squad/SUV/Pickup $ 181,300 $ 185,000 $ 188,700 $ 192,400 $ 195,000 Equipment _ _ _ _ _ Fire Fire Engine - 600,000 - - - Rescue Truck 40,000 30,000 - 70,000 - Rescue Truck PainURehab - - - - 70,000 Rescue Boat 8,000 - - - Engine#3 PainURehab 40,000 - - - _ Aerial Ladder PainURehab - - - - 80,000 Station Alerting 20.000 - - - _ Air Compressor - - 40,000 - - Public Works-Parks Division Mowers - 73,000 - - 36,000 Pickup Trucks - 35,000 34,000 - - Dump Trucks with Plows 15,000 - - 43,000 - Skidloader - _ _ _ _ Utility Vehicle for Trail Plowing 60.000 - - - _ Utility Vehicles and Equipment - 28,000 100,000 - 170,000 Public Works-Streets Division Pickup Trucks - - - 28,000 - Dump Trucks with Plows 160,000 320,000 50,000 50,000 - Heavy Equipment 40,000 - 160,000 90,000 90,000 Paving Equipment - 21,000 - - - Traffic Marking and Safety Equipment 25,000 - - - _ Aerial Equipment 90,000 200,000 - - - Utility Vehicles and Equipment - 26,000 - 64,000 - Public Works-Garage Division Equipment - - - - 8,000 Community Development Mid-size Passenger Vehicle 15,000 - - - - Genera/Government Equipment _ _ _ _ _ Total Expenditures $ 686,300 $ 1,526,000 $ 572,700 $ 537,400 $ 649,000 Surplus(deficiency)of funding sources over(under)expenditures $ 130,100 $ 140,400 $ 493,700 $ 479,000 $ 337,400 Estimated Beginning Fund Balance 161,383 291,483 431,883 925,583 1,404,583 Estimated Ending Fund Balance $ 291,483 $ 431,883 $ 925,583 $ 1,404,583 $ 1,741,983 2-2 63 Table III CIP 2014-2018 INFORMATION SYSTEMS INTERNAL SERVICE FUND Funding Sources and Expenditure Projections 2014 2015 2016* 2017* 2018' Unfunded Funding Sources Charges for Services $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Interest on Investments - _ _ _ _ Transfers In 175,000 175,000 175,000 175,000 175,000 Tota/Funding Sources $ 185,000 $ 185,000 $ 185,000 $ 185,000 $ 185,000 Expenditures Software&Equipment Purchases/Upgrades $ 48,853 $ 40,000 $ 27,000 $ 45,000 $ 45,000 Computer&Printer Replacement 120,000 75,000 145,000 101,000 111,000 Fire Inspections Proj.#705011 - _ _ _ _ Special Assessments 2,500 - - - _ Large Format Scanning - _ _ _ _ Interactive Whiteboards - _ _ _ Financial System Upgrade 100,000 - - - - Police Tablet Computers 16,500 4&,500 - - - Map FeederAerial Mapping 4,000 - - - _ Records Management Database Upgrade 500 - - - _ Image System _ _ _ _ _ Tota/Expenditures $ 292,353 $ 161,500 $ 172,000 $ 146,000 $ 156,000 Surplus(deficiency)of funding sources over(under)expenditures $ (107,353) $ 23,500 $ 13,000 $ 39,000 $ 29,000 Estimated Beginning Fund Balance 307,825 200,472 223,972 236,972 275,972 Estimated Ending Fund Ba/ance $ 200,472 $ 223,972 $ 236,972 $ 275,972 $ 304,972 "-The Information Systems Internal Service Fund has traditionally only done a three-year plan due to the fast changing technology world. There will be projects in the out years,but they have yet to be determined. 2-3 64 Table IV CIP 2014-2018 Building Capital Improvements Funding Sources and Expenditure Projections 2014 2015 2016 2017 2018 Unfunded Funding Sources Local GovernmentAid $ 500,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Interest on Investments 2,000 500 - 500 1,000 DWI Forteiture Funds - . _ _ _ Liquor Fund 50,000 500,000 150,000 - - Springbrook Nature Center - - - _ _ Total Funding Sources $ 552,000 $ 750,500 $ 400,000 $ 250,500 $ 251,000 Expenditures Municipal Center Municipal Center Roof Replacement $ 10,000 $ 210,000 $ - $ - $ - Po�ice Garage Roof Replacement - - - - - Municipal Center Parking Ramp Repairs 300,000 150,000 - - - Squad Room Remodeling - _ _ _ _ Municipal Center HVAC Retrofit 40,000 25,000 25,000 25,000 50,000 Municipal Center Security Upgrades - - - - - Police Storage Room - _ _ _ _ Municipal Center Feasibility Study 25,000 - - - - Municipal Center Exterior Repairs - 50,000 - - 100,000 Gun Range Backstop Retrofit - - 35,000 - - Municipal Center Lower Level Remodel - - 80,000 400,000 - Workstation Replacements/Repairs 20,000 20,000 20,000 20,000 20,000 Storage,Cabinets, Fi�ures 6,000 6,000 6,000 6,000 6,000 Public Works Public Works Garage Heating Unit Replacement - - - - - Cold Storage Building for Police Forfeitures - - - - - Public Works Garage Gate Replacement 25,000 - - - - Public Works Garage Security Upgrades 5,000 - - - - Public Works Garage Paving Retrofit - 25,000 - - - Public Works Garage Roof Repairs 180,000 - - - - Public Works Garage Building Updgrades - 60,000 - - 40,000 Public Works Garage HVAC Retrofit - - 13,000 - - Community Center _ Furniture&Fixtures 15,000 10,000 5,000 5,000 5,000 Fire Stations _ Fire Entrance ADA&Entrance Upgrades - - - - - Fire Station 3 Roofing Replacement - - - - - Fire Station 2 Site Upgrades 20,000 - - - - Fire Station 2&3 Security Upgrades - 20,000 - - - Fire Station 3 Buidling Repairs - - - 25,000 - Floor Resurfacing-All Stations - - 25,000 - - Liquor Stoies _ Highway 65 Store Remodel 50,000 600,000 150,000 - - Springbrook Nature Genter Roof Repair - _ _ _ _ Total Expenditures $ 696,000 $ 1,176,000 $ 359,000 $ 481,000 $ 221,000 Surplus(deficiency)of funding sources over(under)expenditures $ (144,000) $ (425,500) $ 41,000 $ (230,500) $ 30,000 Estimated Beginning Fund Balance 1,025,297 881,297 455,797 496,797 266,297 Estimated Ending Fund Balance $ 881,297 $ 455,797 $ 496,797 $ 266,297 $ 296,297 2-4 65 Table V CIP 2014-2018 PARKS CAPITAL IMPROVEMENT Funding Sources and Expenditure Projections 2014 2015 2016 2017 2018 Unfunded Funding Sources Local Government Aid $ 100,000 $ 100,OQQ $ 100,000 $ 150,000 $ 150,000 Park Dedication Fees 10,000 10,000 10,000 10,000 10,000 Interest on Investments 20,000 20,000 20,000 20,000 20,000 Miscellaneous Income - - _ _ _ Total Funding Sources $ 130,000 $ 130,000 $ 130,000 $ 180,000 $ 180,000 Expenditures Court Surfacing/Overlays $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Park Furnishings 10,000 10,000 10,000 10,000 10,000 Community Park Lighting Upgrades - - - _ _ Community Park Parking Lot Replacement - - - - _ Commons Park Irrigation System 80,000 - - - - SNC Boardwalk Replacement 25,000 25,000 25,000 25,000 - Security Cameras in Parks 25,000 - - - - Playground Equipment Replacement - 30,000 30,000 80,000 140,000 Tofa/Expenditures $ 170,000 $ 95,000 $ 95,000 $ 145,000 $ 180,000 Surplus(deficiency)of funding sources over(under}expenditures $ (40,000) $ 35,000 $ 35,000 $ 35,000 $ - Estimated Beginning Fund Ba/ance 1,731,711 1,691,711 1,726,711 1,761,711 1,796,711 Esfimated Ending Fund Balance $ 1,691,711 $ 1,726,711 $ 1,761,711 $ 1,796,711 $ 1,796,711 2-5 66 Table VI CIP 2014-2018 STREET IMPROVEMENT FUND Funding Sources and Expenditure Projections 2014 2015 2016 2017 2018 Unfunded Funding Sources Municipal State Aid $ 680,000 $ 680,000 $ 680,000 $ 680,000 $ 680,000 Federal Highway Aid 250,000 970,000 150,000 - 600,000 Special Assessments 1,100,000 700,000 700,000 560,000 580,000 Interest on Investments 28,000 27,700 26,200 25,100 24,000 Total Funding Sources $ 2,058,000 $ 2,377,700 $ 1,556,200 $ 1,265,100 $ 1,884,000 Expenditures Street Rehabilitation Program $ 1,295,000 $ 960,000 $ 960,000 $ 770,000 $ 800,000 Street Sealing Program 245,000 245,000 245,000 245,000 245,000 TrailNValk Upgrades 100,000 100,000 100,000 100,000 100,000 Street Lighting Upgrade/Retrofit - 20,000 90,000 90,000 - 69th Avenue Railroad Crossing 250,000 - - - - Traffic Safety Improvement Projects - 15,000 30,000 30,000 30,000 Main Street Pedistrian Bridge Project 150,000 1,150,000 150,000 - - 57th Avenue BNSF RR Bridge - - 50,000 100,000 650,000 Transferto the General Fund(StaffAllocation) 41,000 41,000 41,000 41,000 41,000 Tofa/Expenditures $ 2,081,000 $ 2,531,000 $ 1,666,000 $ 1,376,000 $ 1,866,000 $ - Surplus(deficiency)of funding sources over(under)expenditures $ (23,000) $ (153,300) $ (109,800) $ (110,900) $ 18,000 Estimated Beginning Fund Ba/ance 2,797,965 2,774,965 2,621,665 2,511,865 2,400,965 Estimated Ending Fund Balance $ 2,774,965 $ 2,621,665 $ 2,511,865 $ 2,400,965 $ 2,418,965 2-6 67 Table VII CIP 2014-2018 STORM WATER FUND Funding Sources and Expenditure Projections 2014 2015 2016 2017 2018 Unfunded Funding Sources Storm Water Utility Fees $ 601,856 $ 625,931 $ 650,968 $ 677,007 $ 704,087 Grants and Other Revenue 250,000 50,000 50,000 50,000 175,000 Interest on Investments 13,400 12,400 12,300 12,100 11,900 Tota/Funding Sources $ 865,256 $ 688,331 $ 713,268 $ 739,107 $ 890,987 Expenditures Operating Expenses(less depreciation) $ 338,764 $ 352,315 $ 366,408 $ 381,064 $ 396,306 Debt Service 30,838 35,163 34,413 33,663 32,912 Subtotal Operating Expenditures $ 369,602 $ 387,478 $ 400,821 $ 414,727 $ 429,218 Capital Exnenditures Water Quality Testing $ 5,000 $ 10,000 $ 10,000 $ - $ - Pond Maintenance - 25,000 25,000 25,000 25,000 Misc.Drainage Improvements - _ _ _ _ Storm Sewer ReplacemenUReconstr/Lining - 60,000 60,000 60,000 60,000 Storm Sewer System Upgrades 60,000 60,000 60,000 60,000 60,000 Oak Gien Creek Erosion Control - _ _ _ _ Stoneybrook Flood Control Project 105,000 - - - - Creek Ridge Park Fiood Control Project - - - _ _ Watershed BMP Implementation 20,000 20,000 20,000 - - Pond Expansion-Oak Glen Creek Subwatersh� 400,000 - - - - Mississippi WMO Water Quality Project - 70,000 - - - CCWD WMO Water Quality Project - 70,000 70,000 - Erosion Control Project TBD - 25,000 25,000 25,000 25,000 Locke Lake Dam Maintenance - 35,000 35,000 - - Moore Lake Subwatershed Flood Control Upgr - - - 55,000 - TMDL Water Quality Projects - 10,000 � 20,000 50,000 50,000 TBD Locke Lake Dredging(RCWD Cost Share) - - - - - 25,000 Locke Lake Dam Control Upgrades - - - - 35,000 35,000 Riverview Heights Flood Control Upgrades - - - - 175,000 35,000 Subtotal Capita/Expenditures $ 590,000 $ 315,000 $ 325,000 $ 345,000 $ 430,000 $ 95,000 Tofa/Expenditures $ 959,602 $ 702,478 $ 725,821 $ 759,727 $ 859,218 Surplus(deficiency)of funding sources over(under)expenditures $ (94,346) $ (14,147) $ (12,553) $ (20,620) $ 31,769 Estimated Beginning Cash Reserve 1,335,382 1,241,036 1,226,889 1,214,336 1,193,716 Estimated Ending Cash Reserve $ 1,241,036 $ 1,226,889 $ 1,214,336 $ 1,193,716 $ 1,225,485 2-7 68 Table VIII CIP 2014-2018 WATER UTILITY FUND Funding Sources and Expenditure Projections 2014 2015 2016 2017 2018 Unfunded Funding Sources Water Sa�es $ 2,801,589 $ 2,885,411 $ 2,971,635 $ 3,060,474 $ 3,151,941 Interest on Investments 55,000 50,000 44,000 44,000 44,000 Bond Proceeds - - 2,085,000 - - Miscellaneous Income 140,600 140,600 140,600 140,600 140,600 Total Funding Sources $ 2,997,189 $ 3,076,011 $ 5,241,235 $ 3,245,074 $ 3,336,541 Expenditures Non-Canitaf Exnenditures Operating Expenses(Less Depreciation) $ 1,844,263 $ 1,881,148 $ 1,918,771 $ 1,957,147 $ 1,996,290 DebtService 795,867 844,141 939,342 991,523 995,614 Transfers _ _ _ _ _ SubtotalNon-capitalExpenditures $ 2,640,130 $ 2,725,289 $ 2,858,113 $ 2,948,670 $ 2,991,904 Capital Expenditures Distribution System Reconstruction $ 500,000 $ 300,000 $ 500,000 $ 500,000 $ 300,000 Well Updates(building repairs and pump recon) 110,000 90,000 90,000 90,000 90,000 Water Meter Replacement-AMR System 110,000 110,000 120,000 120,000 120,000 Commons Park Boiler Replacement Chemical Tank Replacement - _ _ _ Water Plant Security Upgrades _ _ _ _ Meter Replacement-Pump Houses and Plants - _ _ _ Dead End Line Elimination-Fireside&Central - - - - 100,�00 Locke Park Plant Filters Media Replacment 275,000 - - - Locke Park Backwashing&Control System Update 500,000 - - - Fleet Vehicles - 30,000 - - JeWac Combination Truck(split with Sewer) 175,000 - - - 40hp Booster Pump Recondition at FTP#3 - _ _ _ Variable Frequency Drives - 120,000 - - 35,000 Wheeled Excavator 150,000 - - - 150,000 Plant#3 Backwashing Control System Upgrade - 60,000 - - SCADA Hardware&Software Upgrade 250,000 - - - Chem Feed&Storage Sys Upgrade at Commons - - 165,000 - Recondition 63rd Ave Booster Pumps - - 40,000 - Storage Building - - - 100,000 250,000 Backhoe - - - - 15,000 Regulated Treatment Modifications - _ _ _ _ Subtotal Capital Expenditures $ 2,070,000 $ 710,000 $ 915,000 $ 810,000 $ 860,000 $ 200,000 TotalExpenditures $ 4,710,130 $ 3,435,289 $ 3,773,113 $ 3,758,670 $ 3,851,904 Surplus(deficiency)of funding sources over(under)expenditures $ (1,712,941) $ (359,278) $ 1,468,122 $ (513,596j $ (515,363) Estimated8eginningCashReserve 4,256,327 2,543,386 2,184,108 3,652,230 3,138,634 Estimated Ending Cash Reserve $ 2,543,386 $ 2,184,108 $ 3,652,230 $ 3,138,634 $ 2,623,271 2-8 69 Table IX CIP 2014-2018 SEWER UTILITY FUND Funding Sources and Expenditure Projections 2014 2015 2016 2017 2018 Unfunded Funding Sources Sewer Services $ 4,983,760 $ 5,132,563 $ 5,287,660 $ 5,446,059 $ 5,609,771 Interest on Investments 25,000 25,000 30,000 30,000 Bond Proceeds - - - - - - Penalty Fee - Hookup Fees Miscellaneous Income 55,000 55,000 55,000 55,000 55,000 Tota/Funding Sources $ 5,063,760 $ 5,212,563 $ 5,372,660 $ 5,531,059 $ 5,664,771 Expenditures Non-Ca�ital Expenditures Operating Expenses(Less Depreciation) $ 943,302 $ 962,168 $ 981,411 $ 1,001,040 $ 1,021,061 Sewer Service Charge 3,668,034 3,741,395 3,816,223 3,892,547 3,970,398 Debt Service 44,300 43,400 42,500 41,600 45,625 Transfers - - - - - SubtotalNon-capitalExpenditures $ 4,655,636 $ 4,746,963 $ 4,840,134 $ 4,935,187 $ 5,037,084 Caaital Expenditures Sanitary Sewer Collection System Recon $ 35,000 $ 40,000 $ 40,000 $ 40,000 $ 45,000 Sanitary Sewer Collection System Lining 175,000 210,000 215,000 215,000 220,000 Sanitary Sewer Force Main Recon 90,000 - - - - Georgetown Lift Station Rehab - - - - - 62nd Street Lift Station Rehab - - - - - Lift Station Rehabilitation 10,000 10,000 20,000 - 20,000 Submersible Portable Pump - - - - - Large Diameter Interceptor Cleaning - - - - - CCN Camera System - - - - - Fleet Vehicles - - - 50,000 - 15,000 JeWac Combination Truck(split with Water) 175,000 - - - - 175,000 MCES Overflow Connection 150,0�0 - - - - Replace/Recondition CCTV Trailer - - - - - 35,000 Subtotal Capital Expenditures $ 635,000 $ 260,000 $ 275,000 $ 305,000 $ 285,000 $ 225,000 Tofa/Expenditures $ 5,290,636 $ 5,006,963 $ 5,115,134 $ 5,240,187 $ 5,322,084 Surplus(deficiency)of funding sources over(under)expenditures $ (226,876) $ 205,600 $ 257,526 $ 290,872 $ 342,687 Estimated Beginning Cash Reserve 1,220,191 993,315 1,198,915 1,456,441 1,747,313 EstimatedEnding Cash Reserve $ 993,315 $ 1,198,915 $ 1,456,441 $ 1,747,313 $ 2,090,000 2-9 70 Project Category: Capital Equipment Description: Project Title: Utility Vehicle for Trail Plowing This equipment is for a new additional unit to Tota{Estimated Cost: $60,000 allow staff to clear certain trails after plowing events as operators become available. Funding Priority: 2 Account Number: 410-0666-435-4540 Future Unit Number: XXXX Replaces Unit Number: New " Equipment Sefection: Public Works Parks Maintenance Division Payroll Logged to Project: None Source o#Project Funding 2014 2015 2016 2017 2018 Capital Equipment Funding $60,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: Public Works has proposed winter trail maintenance on This equipment purchase will allow the City to fulfill several trail segments in the City. This equipment will goals of the Comprehensive Plan and Active enable Parks Maintenance staff to perform trail clearing Transportation Plan. after roadway and walk plowing are complete. Effect on Annual Operations Costs: Scheduling and Project Status: This equipment will add slightly to fuel and equipment Purchase is planned for 2014, but may be advanced maintenance costs supported by Public Works upon approval to utilize in 2013. Department budgets. 3 - 1 71 Project Category: Capital Equipment Description: Project Title: Station Alerting System This purchase is a replacement and Total Estimated Cost: $20,000 improvement of the emergency call alerting system for Station 1. Radio paging is the Funding Priority: � primary method of receiving emergency cafl information from Central Communications. The Account Number: 410-0550-425-4560 current alerting system has been cobbled together by firefighters and technicians from Future Unit Number: N/A Anoka County Central Communications over the past 25 plus years. The project involves Replaces Unit Number: N/A purchasing all of the components to receive and deliver emergency call information as well Equipment Selection: Fire Department as provide a healthy environment for firefighters in the station. Payroll Logged to Project: None Source o#Project Funding, 2014 2015 2016 2017 2018 Capital Equipment Funding $20,000 $0 $0 $0 $0 Justification: Scheduling and Project Status: The current system is a combination of a radio pager, Equipment could be purchased early in the year. Most of amplifier, speakers and a relay that turns on the lights in the equipment could be installed by firefighters and three rooms. The radio speakers in each area cannot technicians from Central Communications. Some of the be adjusted independently making the audio difficult to interfaces to the vehicle exhaust systems, garage doors, hear in different areas of the building. Speakers were etc would require an electrician or contractor. The acquired from the renovation of one of the liquor stores system should be able to be fully operational within a and from Radio Shack. They are not quality speakers month of delivery of the equipment. also contribute to poor quality sound. The current alerting system fully opens to its set audio level and Relationship to General Plan and Other Projects: turns the lights fully on regardless of day or night operation. A new system would reduce stress by This project is independent of other projects, but this � ramping audio and lighting at night.The new system project does meet the goaf of providing worker safety would also be able to shut off appliances, close garage and preventing damage to facilities. doors, and control the vehicle exhaust system. The system could also display information and count up or Effect on Annual Operations Costs: down from the time of the call giving firefighters a visual queue for when to wait for staff or respond. In general a This project has no effect on annual operating costs. new system would reduce stress, improve cpmmunication and provide for better security and safety. 3 - 2 72 Project Category: Capital Equipment Description: Project Title: Trailer-Mounted Crash This equipment is for a new trailer-mounted Attenuator crash attenuator(TMA) and messageboard Total Estimated Cost: $25,000 combination for maintenance on higher-speed -(?35 mph) roadways. Funding Priority: 1 Account Number: 410-0668-435-4540 Future Unit Number: XXXX Replaces Unit Number: New Equipment Equipment Selection: Public Works Street Maintenance Division Payroll Logged to Project: None Source of Project Funding 2014 2015 2016 2017 2018 Capital Equipment Funding $25,000 $ 0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: A truck mounted attenuator(TMA) is an energy This equipment purchase will allow the City to continue absorption device that serves as a temporary barrier fulfilling current maintenance obligations while providing when placed between live traffic and a work area on safety to both employees in work zones and the traveling highways that must remain open to traffic during repairs public. or accidents. The TMA may significantly help to minimize injuries or fatalities associated with a collision between a Effect on Annual Operations Costs: vehicle and a truck used for protecting (blocking)a work area. This equipment will add slightly to equipment maintenance costs supported by Public Works Department budgets. The City of Fridley should have available use of a Trailer- Mounted Attenuators while performing certain work in the travel lanes, shoulder, or clear zone of higher speed (� 35 mph) roadways. Examples of use include when 1) changing traffic signal lamps, 2) removing snow from bus stops, 3) utility work, and 4)after an accident requiring prolonged clearing or investigation. Temporary work zone traffic control standards developed by federal and state authorities rank the use of TMAs as desirable to highly recommended for these types of work activities on County and State Highways, and certain City streets in Fridley. Scheduling and Project Status: Purchase is planned for 2014, but may be advanced upon approval to utilize in 2013. 3 - 3 73 Project Category: Technology Improvements Description: Project Title: Techno{ogy Purchases/Upgrades Funding for replacement of computers, including desktops, laptops and servers, local Total Estimated Cost: $757,853 area network equipment, printers, peripheral devices, telecommunication improvements, Funding Priority: 2 and software over the next 5 years. Also provides for the purchase of new equipment Account Number: 705-0000-415-XXXX and software that serves the city as a whole. Source of Project Funding 2014 2015 2016 2017 2018 MIS Fund $ 168,853 $ 115,000 $ 172,000 $ 146,000 $ 156,000 Justification: Relationship to General Plan and Other Projects: Systematic maintenance and upgrading of computers, Budgeting and purchasing technology equipment and network equipment, printers, peripheral devices, and software through the MIS Fund allows the city greater software. flexibility to direct resources where they are most needed rather than relying on individual department budgets. Most PCs are on a five-year replacement cycle. Laptops are replaced every four years. Printers are Effect on Annual Operations Costs: eligible for replacement every four years but are only replaced if there are significant problems with an Annual maintenance costs may increase as old individual device. equipment is replaced or as new equipment is added. These maintenance costs are a part of the general fund Software is typically purchased at the same time as operating budget. the PC it will be loaded on to, and is usually only upgraded/replaced with that PC. Network equipment, including servers and LAN/WAN hardware, are eligible for replacement every four years. Scheduling and Project Status: PCs and printers are purchased through the year after consultation with the affected departments and users. Network equipment is analyzed on a yearly basis to determine if it is still meeting the needs of the city. Some specific expenditures include: 2014: Four core servers, including three VMware hosts, a database server,and necessary software, are scheduled for replacement in 2014($50,000). 2015: Network core switches($50,000)and the city's firewalls $8,000 are eli ible for re lacement. 4 - 1 74 Project Category: Technology Improvements Description: Project Title: Upgrade of Special Upgrade the current Special Assessments Assessments System database to SQL with web interface Total Estimated Cost: $2,500 Funding Priority: 2 Account Number: 705-0000-415-XXXX Source of Project Funding 2014 2015 2016 2097 2018 MIS Fund $2,500 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: The special assessment database is currently based Any upgrade to Special Assessments must wait until the on Microsoft Access and has not been kept up to date features and technologies of the 2013-2014 Financial with the latest releases. This is causing some System Upgrade are finalized. necessary procedures to be band aided in order to work. Effect on Annual Operations Costs: None. Scheduling and Project Status: This project is expected to be completed by 3Q 2014. However, any upgrade to Special Assessments must wait until the features and technologies of the 2013- 2014 Financial System Upgrade are finalized so that the two systems interoperate and do not overlap. 4 - 2 75 Project Category: Technology Improvements Description: Project Title: Financial System Upgrade Upgrade/replacement of current, green-screen financial system that has been in place since Total Estimated Cost: $250,000 the early 1990s. Includes upgrades to General Financials, Utility Billing, Payroll,and Funding Priority: 2 Human Resources. Account Number: 705-0000-415-X�CX Source of Project Funding 2014 2095 20l6 2017 2018 MIS Fund $100,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: The current financial system is operating on 1980s Upgrading the current financial system will facilitate technology and is difficult to interface with other several other projects that have been discussed but systems. It also has very limited capabilities to be which have been postponed due to the age and limited expanded to include things like electronic capabilities of the current system. These include: timekeeping, employee access to personal records electronic timekeeping, employee access to personal and payroll information, online utility bill lookup, online records and payroll information,online utility bill lookup, payments, etc. In addition, the system is very online payments, and many others. inflexible and difficult to modify where needed. Effect on Annual Operations Costs: The primary objective of this project would be to replace the financial system with up-to-date Depending on the system selected, this project could technology so that the city can take advantage of have a significant effect on the annual operating costs of interconnectivity with other systems and can the Finance Department. No matter the type of system reasonably look into implementing other technologies chosen, operating costs will likely rise, though how much that will increase the overall productivity of city remains to be determined. employees and increase the overall efficiency of city operations. This could be done either by upgrading to a more current product from the same vendor, or by moving to a new vendor. The determination of which path to take would be part of the initial stages of the project. Scheduling and Project Status: It is anticipated that the entire project would be completed in 2014, though, if necessary, the old system may be kept in place beyond that time so that historical information may be queried. $150,000 of the total project cost was budgeted in 2013. 4 - 3 76 Project Category: Technology Improvements Description: Project Title: Police Tablet PCs Assign tablet PCs to each licensed police officer and to the CSO and Reserve units to Total Estimated Cost: $63,000 replace laptop computers and other equipment in squad cars. Funding Priority: 2 Account Number: 705-0000-415-X�CX Sourc�of Project Funding 2014 2015 2016 2017 '2018 MIS Fund $16,500 $46,500 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: The objective of this project is to put information Implements a cost effective solution that provides tools access and management tools directly in the hands of for first responders to receive and act upon critical, officer the officer, no matter where they are, by replacing the and community safety information while handling MDTs mounted in the squad cars with tablet PCs that incidents; provides a means of efficiently collecting, are assigned to individual officers. This will allow accessing and managing data; addresses CJIS security officers to fill out forms, add drawings, add deficiencies. photographs, send and receive information, store, search and review notes, and convert notes to Effect on Annual Operations Costs: reports. Tablet PCs are portable,flexible, and can be docked in the squad car or in the office. Assigned Annual operating costs to the City and Department are tablet PCs would be carried by officers on traffic anticipated to be unaffected. Setup, training, stops, during field contacts, at accident and crime maintenance and support will be covered under existing scene investigations, providing instant access to contracts and/or with existing city staff. critical information that may relate directly to the officer's safety as well as allowing on-scene data query and recording capabilities.Tablet PCs can also be used as both audio and visual recording devices, replacing dedicated recorders and cameras. Use of tablets would also bring the Department into conformity with CJIS security policies. Scheduling and Project Status: As requirements of the coming Public Safety Data System become known(anticipated 2013 4Q)begin implementation of 11 tablet PCs for detective and administrators in 2014. Complete implementation of 31 tablet PCs for patrol officers, CSO Unit, Reserve Unit, and spares by end of 2015 Q1. 4 - 4 77 Project Category: Technology Improvements Description: A mobile app which would allow Planning staff Project Title: MapFeeder Aerial Mapping to view variance and special use permit data on a property from the field so that we can Total Estimated Cost: $6,500 enter correct code violation data for letter preparation. Funding Priority: 2 Account Number: 705-0000-415-XXXX Source of Project Funding 2014 2015 2016 2017 201$ MIS Fund $4,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: Would improve efficiencies in field inspections on Planning inspects commercial/residential properties properties by allowing Planning staff to view variance every third year.We have delayed the scheduled and special use permit data on a property from the inspection of commercial/industrial property for 2012 to field so that they can enter correct code violation data 2013 due to being short staffed for letter preparation. Scheduling and Project Status: Effect on Annual Operations Costs: Land Use Tracker(LUT)would be connected in 2013 There is a $600/yr hosting fee for the mapping prior to the summer inspection season, allowing us to application. become familiar with its use in the field. The system would expand to include the Code Tracking System (CTS)for use in the summer of 2014. 4 - 5 78 Project Category: Technology Improvements Description: Project Title: Upgrade of Records Upgrade the current Records Management Mgmt Database database to SQL with web interface and purchase a tablet for use in records areas Total Estimated Cost: $500 Funding Priority: 2 Account Number: •705-0000-415-X�CX Source of Project Funding 2014 2015 2016 2017 2018 MIS Fund $500 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: The objective of this project is to update a 13 year old Would allow users in all city departments to search for Access database to SQL and create a web interface and locate paper records that are in records storage for the Records Management System. This would areas. provide for the ability to print to a label(for a folder) and to paper(for inside of folder/box for checkout). Effect on Annual Operations Costs: With fhe use of a tablet, the program would allow for the entry of information while in the records areas None. creating a more efficient process. The web interface would be accessible via the intranet as "read-only"to other employees within the City to allow them to search and access the location of the documentation. Scheduling and Project Status: In order to allow for new records to be entered into the system, it is important to have the projected compieted during the first quarter. 4 - 6 79 Project Category: Buildings Description: Project Title: Municipal Center Roof This item funds the second phase of Replacement replacement of the existing roof for the Fridley Municipal Center Building. Total Estimated Cost: $220,000 Funding Priority: 1 Account Number: 408-0005-415.4520 Finance Project Number: X�CX Reimbursements: Possible Power Grant through Xcel Energy Design and Inspection: Contracted Payroll Logged to Project: Public Works Department Engineering Division Source o#Project funding 2014 2015 2016 2017 2018 Capital Improvement Fund $ 10,000 $210,000 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: The existing HDPE membrane roof over the Fire The project provides a needed second phase of Department is 20+years old and requires seasona4 rep{acement of the Municipal Center roof. The first repair to minimize damage from leaks. A similar phase was completed in 2012. membrane roof was replaced in 2012 over the remaining Fridley Municipal Center with a TPO roof. Effect on Annual Operations Costs: This project is needed to maintain building integrity and This project will provide a modest decrease in annual avoid damage to building contents. operating costs in Municipal Center Operations through energy savings and lower repair requirements. The Scheduling and Project Status: project will be administered and coordinated by the Engineering Division. Design will be completed in 2014,with construction ensuing in 2015. 5 - 1 80 Project Category: Buildings Description: Project Title: Municipal Center Parking Ramp This item funds a major repair of the parking Repairs ramp at the Fridley Municipal Center Building. Total Estimated Cost: $300,000 Funding Priority: 1 Account Number: 408-0005-415.4530 Finance Project Number: XXXX Reimbursements: None Design and Inspection: Contracted Payroll Logged to Project: Public Works Department Engineering and Street Divisions Source of Project Funding 2014 2015 2016 2017 2018 Capital Improvement Fund $300,000 $ 150,000 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: The existing post-tensioned parking ramp structure at The ramp is in need of immediate attention in order to the Fridley Municipal Center, constructed in the 1980s, ensure the safety and integrity of the structure. requires structural repairs to maintain its use in the years to come. Elements at the south and east walls Effect on Annual Operations Costs: and east beam have experienced corrosion and concrete stresses due to water intrusion. Upon project completion, annual inspections will be needed to evaluate cost-effective future maintenance. Use of the structure is shared with Fairview through an The project will be administered and coordinated by the agreement with the Fridley HRA. Engineering Division,and supported through reconstruction of surface elements by the Street Scheduling and Project Status: Division. The testing and inspection work is ongoing in 2013. Depending on results, design and construction may immediately ensue. 5 - 2 81 Project Category: Buildings Description: Project Title: Municipal Center HVAC Retrofit This item funds a phase of a multi-year HVAC retrofit at the Fridley Municipal Center. Total Estimated Cost: $265,000 Funding Priority: 2 Account Number: 408-0005-415-X�CX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering Division Source of Project Funding 2014 2075 2016 2017 201$ Capital Improvement Fund $40,000 $25,000 $25,000 $25,000 $50,000 Justification: Relationship to General Plan and Other Projects: This project consists of multi-year replacement or retrofit In 2014, the fifth of ten phases of HVAC retrofit is of rooftop HVAC units at the Municipal Center. There proposed. are 16 units that serve to heat and cool the building housing staff from all City Departments. These are over Effect on Annual Operations Costs: 20 years old, and are becoming inefficient and maintenance-intensive. The proposed budget includes The project is anticipated to provide an annual savings $40,000 in 2014 for this work. of approximately$2,500 in reduced power consumption and maintenance.The project will be Scheduling and Project Status: administered and coordinated by the Engineering Division. This is the fifth year of replacements under this program. The 2014 project includes addition of controls to operate the units installed since 2010. Completion of this project is anticipated in 2018. 5 - 3 82 Project Category: Buiidings Description: Project Title: Municipai Center Feasibility This item funds a consultant analysis of the Study future use of the existing Fridley Municipal Center and comparison to alternatives. Total Estimated Cost: $25,000 Funding Priority: 3 Account Number: 408-0005-415-XXXX Finance Project Number: X�CX Reimbursements: None Design and Inspection: Contracted, Coordination with Various Departments Payroll Logged to Project: Public Works Department Engineering Division Source of Project Funding 2014 2015 2016 2017 2018 Capital Improvement Fund $25,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: This project consists of a stand-alone analysis of the The 2013 City Council/Commission Survey supported future of the Fridley Municipal Center and intends at this analysis. defining costs and benefits for the long-range needs and use of the existing facility and other alternatives. Effect on Annual Operations Costs: Scheduling and Project Status: The immediate effect of this analysis wiil be negligible; however, defining a long-range plan to provide a This project was proposed for the 2013 CIP, but was functional building responding to future staff needs removed at that time. could provide large savings in costs and operating efficiencies through plan results. The project will be administe�ed and coordinated by the Engineering Division. 5 - 4 83 Project Category: Buildings Description: Project Titie: Municipal Center Cubicle This item funds replacement/retrofit of Replacements/Repairs cubicles serving staff located at the Fridley Municipal Center from all Departments. Total Estimated Cost: $ 100,000 Funding Priority: 3 Account Number: 408-0005-415-X�CX Finance Project Number: X�CX Reimbursements: None Design and Inspection: Engineering Staff, Coordination with Various Departments Payroll Logged to Project: Public Works Department Engineering Division Source of Project Funding 2014 2015 2016 2017 2018 Capital Improvement Fund $20,000 $20,000 $20,000 $20,000 $20,000 Justification: Relationship to General Plan and Other Projects: This project consists of replacement or retrofit of This project is proposed to be coordinated with cubicles at the Fridley Municipal Center. More efficient Municipal Center Work Station Replacements/Repairs. and functional work components are available to replace the existing cubicles. The existing cubicle fabrics are Effect on Annual Operations Costs: worn and trap moisture and particulates. Replacing fabric alone approaches the cost of replacement with There will be a slight reduction in repair costs and slightly used components that are known to be available increase in efficiencies anticipated through this project. currently. The project will be administered and coordinated by the Scheduling and Project Status: Engineering Division. 2014 is proposed as the first year of a five year project. A shorter timeframe for replacement may be considered if substantial savings would result. 5 - 5 84 Project Category: Buildings Description: Project Title: Municipal Center Storage, This item funds replacement of storage, Cabinets, and Fixtures cabinets, and fixtures serving staff located at the Fridley Municipal Center from all Total Estimated Cost: $30,000 Departments. Funding Priority: 3 Account Number: 408-0005-415-XXXX Finance Project Number: XXXX Reimbursements: Possible rebates through Xcel Energy and CenterPoint Energy Design and Inspection: Engineering Staff, Coordination with Various Departments Payroll Logged to Project: Public Works Department Engineering, Streets, and Parks Division Source of Project Funding 2074 2015 2016 2017 2018 Capital Improvement Fund $6,000 $6,000 $6,000 $6,000 $6,000 Justification: Relationship to General Plan and Other Projects: This project consists of replacement of storage cabinets, This project is stand-alone. appliances,and fixtures in common areas of the Fridley Municipal Center. Most of these elements are over 25 Effect on Annual Operations Costs: years old and some have been identified are inefficient or in need of repair. There will be a slight reduction in repair costs and increase in efficiencies anticipated through this project. Scheduling and Project Status: The project will be administered and coordinated by the 2014 is proposed as the first year of a five year project. Engineering Division. The Streets and Parks Divisions have skilled carpenters that can support the project with construction and installation. 5 - 6 85 Project Category: Buildings Description: Project Title: Public Works Garage Gate This project funds replacement of the existing Replacement powered gate and installation of a second gate at the Fridley Public Works Garage. Total Estimated Cost: $25,000 Funding Priority: 1 Account Number: 408-0005-415-XXXX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering, Streets, and Parks Division Source o#Project Funding 2014 2015 2016 2017 2018 Capital Improvement Fund $25,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: This project consists of replacing the existing powered This project will be coordinated with the Public Works gate at the Fridley Public Works Garage, and installation Garage Security Upgrades. of a second gate. The layout will be modified for safety of workers and visitors to the Public Works Garage, Effect on Annual Operations Costs: including those using the facility for regular recycling drop off events. The single gate is currently a point of There will be a reduction in repair costs and increase in conflict for vehicles entering and exiting the facility, and safety anticipated through this project. sight lines are poor. The existing gate requires emergency repair on a regular basis. Elements are The project will be administered and coordinated by the proposed to be salvaged insofar as possible. Engineering Division. The Streets and Parks Divisions have skilled employees that will support the project with Scheduling and Project Status: construction and installation. This project is proposed to be initiated and completed in 2014. 5 - 7 86 Project Category: Buildings Description: Project Title: Public Works Garage Security This project funds equipment to control access Upgrades to the Fridley Pub�ic Works Garage at its entrance gate. Total Estimated Cost: $5,000 Funding Priority: 1 Account Number: 408-0005-415-XXXX Finance Project Number: X�CX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering, Streets, and Parks Division Source of Project Funding 2014 2015 2016 2017 2018 Capital Improvement Fund $5,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: This project consists of purchase and installation of a This project will be coordinated with the Public Works control system to allow entrance into the Fridley Public Garage Gate Replacement. Works Garage. Currently,there is no means to control access. The Police Department impound storage is Effect on Annual Operations Costs: located within the facility, and persons often access the grounds in search of their vehicles. The gate arm There will be a potential increase in safety anticipated system would be controlled by personnel within the through this project, and possible reduction in costs facility and via a transponder or swipe card system. due to incursions to the impound facility. Scheduling and Project Status: The project will be administered and coordinated by the Engineering Division. The Streets and Parks Divisions This project is proposed to be initiated and completed in have skilled workers that will support the project with 2014. construction and installation. 5 - 8 87 Project Category: Buildings Description: Project Title: Public Works Garage Roof This project funds replacement a portion of the Repairs existing roof for the Fridley Municipal Garage Building. Total Estimated Cost: $ 180,000 Funding Priority: 1 Account Number: 408-0005-415-X�CX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering Division Source of Project Funding 20i4 2015 2016 2017 2018 Capital Improvement Fund $ 180,000 $0 $0 $0 $0 Justification: Relationship to General Pfan and Other Projects: The existing membrane roof over the original Fridley This project is stand-alone. Public Works Garage building is requires regular repair to minimize damage from leaks. Effect on Annual Operations Costs: This project is needed to maintain building integrity and This project will provide a modest decrease in annual avoid damage to building contents. operating costs in Garage Operations through energy savings and lower repair requirements. The project will Scheduling and Project Status: be administered and coordinated by the Engineering Division. Design and construction is proposed to be completed in 2014. 5 - 9 88 Project Category: Buildings Description: Project Title: Fridley Community Center This project funds replacement of indoor and Furnishings and Fixtures outdoor fixtures and furnishings at the Fridley Community Center. Total Estimated Cost: $40,000 Funding Priority: 3 Account Number: 408-0005-415-X�CX Finance Project Number: X�CX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Streets Divisions Source of Project Funding 2014 2015 2016 2017 2018 Capital Improvement Fund $ 15,000 $ 10,000 $5,000 $5,000 $5,000 Justification: Relationship to General Plan and Other Projects: This multi-year project consists of replacement of indoor This project is stand-alone. and outdoor fixtures and furnishings at the Fridley Community Center. Non-serviceable pieces will be Effect on Annual Operations Costs: selected for replacement. There will be a slight reduction in repair costs Scheduling and Project Status: anticipated through this project. 2014 is proposed as the first year of a five year project. The project will be administered and coordinated by the Recreation Department. 5 - 10 89 Project Category: Buildings Description: Project Title: Fire Station 2 Site Upgrades This project funds reconfiguration of the parking lot and entrances at Fire Station 2. Total Estimated Cost: $20,000 Funding Priority: 2 Account Number: 408-0005-415-XXXX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff&Outside Consultant Payroll Logged to Project: Public Works Engineering Division 8�Fire Department Source of Project Funding 2014 20i5 20'IB 2017 2018 Capital Improvement Fund $20,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: This project consists of site design and reconfiguration This project is stand alone. of the entrances and parking areas at Fire Station 2 to provide for additional parking for personnel responding Effect on Annual Operations Costs: to fire service requests. At present, the parking area overfills and creates issues with safe maneuvering of Reduced maintenance costs are anticipated in the vehicles on the site and at the entrances. near-term; additional pavement will require more maintenance in the long-term. Scheduling and Project Status: The project will be designed and coordinated by the This project is proposed to be designed and completed Engineering Division. The Streets Divisions will in 2014. support the project with construction and installation. 5 - 11 90 Project Category: Buildings Description: Project Title: Highway 65 Liquor Store This project funds remodeling of the Highway Remodel 65 Liquor Store. Total Estimated Cost: $800,000 Funding Priority: 2 Account Number: 609-9200-415-X�CX Finance Project Number: XXXX Reimbursements: Possible rebates through Xcel Energy and CenterPoint Energy Design and Inspection: Consuitant Payroll Logged to Project: Finance Department Source of Project Funding 2014 2015 2016 2017 201$ Capital Improvement Fund $50,000 $600,000 $ 150,000 $0 $0 Justification: Relationship to General Pian and Other Projects: The Highway 65 Liquor Store is in need of major This project is stand-alone. maintenance and updating. The interior has not been upgraded in three decades. Exterior elements are also Effect on Annual Operations Costs: in need of repair and replacement. The store is dated well beyond what is customary for other retail stores in There will be a significant reduction in repair costs the area,which affects its ability to compete with other anticipated through this project. There are also upgraded establishments. The store is also not anticipated revenue increases through improvements compliant with ADA. of this retail space. This project consists of design and construction to The project will be administered and coordinated by the remodel the store. The work would include repair of Finance Department. building elements and retrofit of the entire interior of the facility. Equipment would be replaced and upgraded for energy efficiency. Scheduling and Project Status: This project funds design in 2014, and construction in 2015-16. - 5 - 12 91 Project Category: Parks CIP Description: Project Title: Court Surfacing and Overlays This project involves resurfacing of tennis and Total Estimated Cost: $ 150,000 basketball courts. Funding Priority: 2 Account Number: 408-0007-455-X�CX Finance Project Number: XXXX Reimbursements: Parks Reserve Fund and/or USTA funds Design and Inspection: Recreation Department and Public Works Parks Maintenance Division Payroll Logged to Project: Public Works Parks Maintenance Division Source of Project Funding 2014 2015 2016 2017 2018 Parks Reserve Funding $30,000 $30,000 $30,000 $ 30,000 $30,000 Justification: Relationship to General Plan and Other Projects: Court resurfacing is needed on the City's basketball and This project is stand-alone. tennis courts with a color coating material. Color coating material needs to be reapplied every 3-4 years in order Effect on Annual Operations Costs: to keep the courts in acceptable playing condition. This project maintains operating costs at a consistent Scheduling and Project Status: level. Courts to be color coated are determined annually by the Park Maintenance Supervisor and the Parks and Recreation Director. Tennis court resurfacing is included.Also, some courts will require asphalt overlays or replacement of the asphalt surface 6 - 1 92 Project Category: Parks CIP Description: Project Title: Park Furnishings This project consists of selective replacement Total Estimated Cost: $50,000 of picnic tables, park benches, signs and other fixtures throughout the City park system. Funding Priority: 2 Account Number: 408-0007-455-XXXX Finance Project Number: XXXX Reimbursements: Parks Reserve Fund Design and Inspection: Recreation Department and Public Works Parks Maintenance Division Payroll Logged to Project: Public Works Parks Maintenance Division Source of Project Funding 2014 2015 2016 2017 2018 Parks Reserve Funding $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Justification: � Relationship to General Plan and Other Projects: This project consists of selective replacement of picnic This project is stand-alone. tables, park benches, signs and other fi�ures throughout City parks to maintain the quality and safety Effect on Annual Operations Costs: of City parks. This project maintains operating costs at a consistent Scheduling and Project Status: level. Fixture replacements are determined annually by the Park Maintenance Supervisor and the Parks and Recreation Director based on regular equipment inspections. 6 - 2 93 Project Category: Parks CIP Description: Project Titie: Commons Park Irrigation This project constitutes the second and final System—Phase II phase of work to replace the existing irrigation Total Estimated Cost: $ 160,000 system at Commons Park. Funding Priority: 2 Account Number: 408-0007-455-XXXX Finance Project Number: XXXX Reimbursements: Parks Reserve Fund Design and Inspection: Recreation Department and Public Works Parks Maintenance Division Payroll Logged to Project: Public Works Parks Maintenance Division Source of Project Funding 2014 2015 2016 2017 2018 Parks Reserve Funding $80,000 $0 $0 $0 $ 0 Justification: Relationship to General Plan and Other Projects: This project consists of replacing the irrigation system This is the second and final phase to replace the existing throughout Commons Park. The current system has irrigation system. reached the end of its useful life and was experiencing increasing water breaks and maintenance costs. The Effect on Annual Operations Costs: first of half of this two phase project was completed in 2013. This project maintains operating costs at a consistent level. Scheduling and Project Status: The project will be completed in late spring or early summer. 6 - 3 94 Project Category: Parks CIP Description: Project Title: SNC Boardwalk Replacement This project constitutes the second of five Total Estimated Cost: $ 100,000 phases of work to repair and replace trail boardwalk at Springbrook Nature Center. Funding Priority: 2 Account Number: 408-0007-455-X�CX Finance Project Number: XXXX Reimbursements: Parks Reserve Fund Design and Inspection: Recreation Department and Public Works Parks Maintenance Division Payroll Logged to Project: Recreation Department and Public Works Parks Maintenance Division Source of Project Funding 2014 2015 2016 2017 2018 Parks Reserve Funding $25,000 $25,000 $25,000 $25,000 $0 Justification: Relationship to General Plan and Other Projects: This project includes replacement the existing The 2014 project completes the second of five phases of boardwalk at the Springbrook Nature Center. There are replacement. repairs and replacement needed to bring the boardwalks into safe condition. Effect on Annual Operations Costs: Scheduling and Project Status: This project will reduce maintenance costs needed to repair the existing boardwalk. Construction will be completed in 2014. 6 -4 95 Project Category: Parks CIP Description: Project Title: . Security Cameras in Parks This project includes the second of two phases Total Estimated Cost: $ 50,000 of installation of camera equipment in our most highly-used parks, including Commons Park, Funding Priority: � Community Park, Moore Lake Park, and the Springbrook Nature Center. Account Number: 408-0007-455-X�CX Finance Project Number; X�CX Reimbursements: Parks Reserve Fund Design and Inspection: Recreation Department and Public Works Parks Maintenance Division Payroll Logged to Project: Recreation Department and Public Works Parks Maintenance Division Saurce of Project Funding 2014 20i5 207fi 2017 2018 Parks Reserve Funding $25,000 $0 $ 0 $0 $0 Justification: Relationship to General Plan and Other Projects: Cameras will be installed as a disincentive to vandalism The 2014 project completes the second and final phase and other illegal activity, and as a way to monitor park of installation. usage. The systems will use wireless capabilities. Effect on Annual Operations Costs: Scheduling and Project Status: This project will reduce maintenance associated with Installation of the first phase is to be completed in 2013; vandalism and other illicit activities. this second and finai phase would be installed in 2014. 6 - 5 96 Project Category: Streets Description: Project Title: Street Rehabilitation Project This project involves the reclamation of various ST2014-01 street segments and minor repairs to utilities in Total Estimated Cost: $ 1,295,000 the North Industrial neighborhood. Funding Priority: 1 Account Number: 408-0006-435-�CXX Finance Project Number: XXXX Reimbursements: Municipal State Aid/Special Assessments Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering Division Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Municipal State Aid $ 195,000 $0 $0 $0 $0 SpecialAssessments $ 1,100,000 Justification: Relationship to General Plan and Other Projects: This project is included in the City's long-range This project is consistent with the street pavement pavement management plan. Bi-annual road ratings preservation program. have identified candidate segments based on condition. Other considerations include age, coordination with Sewer, storm sewer, and water system surveys will need other projects, and upgrades needed. to be completed prior to plan development to determine the extent of repairs needed on the city's utility systems. Scheduling and Project Status: These costs are approximated in the above estimates. This project is presently scheduled for 2014 This project will be coordinated with CenterPoint Energy construction. The project has been deferred twice since and other private utilities in regard to replacement of an initial date of 2011. Preliminary design, workshop, their aging systems. and assessment hearing ongoing in 2013. Effect on Annual Operations Costs: This project will reduce operating costs relating to street and utility maintenance in the project area. 7 - 1 97 Project Category: Streets Description: Project Title: 69th Avenue Railroad Crossing This project involves the replacement and Project ST2014-02 upgrade of the Minnesota Commercial RR Total Estimated Cost: $250,000 crossing on 69`h Avenue NE. It also reconfigures the intersection so that flashers Funding Priority: 2 and crossing arms can be reasonably implemented and access can be consolidated. Account Number: 408-0006-435-XXXX Finance Project Number: X�CX Reimbursements: Federal Highway Design and Inspection: MnDOT and/or Engineering Staff Payroll Logged to Project: Public Works Department Engineering Division Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Federal Highway Aid $250,000 $0 $ 0 $0 $ 0 Justification: Relationship to General Plan and Other Projects: The surface of this railroad crossing has been extremely This project would allow resurfacing of 69th Avenue from difficult to maintain. While train traffic on this segment Central Avenue to the eastern City limits. is limited and speeds are low, the skew of the crossing makes visibility difficult. Effect on Annual Operations Costs: Scheduling and Project Status: This project will reduce operating costs relating to maintaining this railroad crossing. This project is presently scheduled for 2014 construction. We are awaiting confirmation from MNDOT that funding allocated in 2010 remains available for this project. In order to obtain funding, existing south leg streets servicing fVew Brighton and Fridley would need to be combined. 7 - 2 98 Project Category: Streets Description: Project Title: Street Sealing Program, Project This project involves street sealing ST2014-10 (Chip Sealing) Chip sealing is included in Area 5,which is Total Estimated Cost: $220,000 bounded generally by I-694, University Avenue, Mississippi Street, and the Mississippi Funding Priority: 2 River. Account Number: 408-0006-435-X�CX Finance Project Number: XXXX Reimbursements: Street Reserve Fund Design and Inspection: Engineering Staff, Consultant through JPA Payroll Logged to Project: Public Works Department Engineering and Street Divisions Source of Project Funding 2014 2015 2016 2017 2018 Street Reserve Funding $220,000 $220,000 $220,000 $220,000 $220,000 Justification: Relationship to General Plan and Other Projects: This project includes chip sealing of City streets on an This work is coordinated with resurfacing plans to avoid eight-year rotation for pavement preservation purposes. sealing streets that are scheduled for reconstruction in The project for 2014 includes Area 5, bounded the near term. generally by I-694, University Avenue, Mississippi Street, and the Mississippi River. Effect on Annual Operations Costs: Scheduling and Project Status: This project will reduce operating costs relating to maintaining pavement in this area over the long-term. This project is presently scheduled for bidding and construction in 2014. The project is bid out as part of a nine-city JPA project administered by the City of Coon Rapids. Bids are requested in February of each construction year for the work. 7 - 3 99 Project Category: Streets Description: Project Title: Street Sealing Program, Project This project involves routing and sealing of ST2014-10(Crack Sealing) cracks on recently paved streets, including Total Estimated Cost: $25,000 East Moore Lake Drive and some segments reconstructed in 2010. Funding Priority: 2 Account Number: 408-0006-435-X�CX Finance Project Number: X�CX Reimbursements: Street Reserve Fund Design and Inspection: Engineering Staff, Consultant through JPA Payroll Logged to Project: Public Works Department Engineering and Street Divisions Source of Project Funding 2014 2015 2016 2017 2018 Street Reserve Funding $25,000 $25,000 $25,000 $25,000 $25,000 Justification: Relationship to General Plan and Other Projects: This project includes crack sealing of City streets in This work is performed on streets that have been order to prolong the life of newer pavement. With the recently resurfaced (within the last five years). limitations on staff time and large mileage of street rehabilitation projects in recent years, staff is unable to Effect on Annual Operations Costs: keep up with all crack sealing. This project will reduce operating costs relating to Scheduling and Project Status: maintaining pavement in this area over the long-term. This project is presently scheduled for bidding and construction in 2014. The project is bid out as part of a nine-city JPA project administered by the City of Coon Rapids. Bids are requested in February of each construction year for the work. 7 - 4 100 Project Category: Streets Description: Project Title: Main Street Pedestrian Bridge This project involves construction of a shared Project ST2015-21 use path from 43`d Avenue to 57th Avenue Total Estimated Cost: $ 1,450,000 along the west side of Main Street (Anoka CR 102). This will include a trail bridge spanning Funding Priority: 1 Interstate 694. Account Number: 408-0006-435-XXXX Finance Project Number: X�CX Reimbursements: Federal Highway Aid and Street Reserve Fund Design and Inspection: Consultant and Engineering Staff Payroll Logged to Project: Public Works Department Engineering Division Source of Project Funding 2014 2015 2016 2017 2018 Federal Highway Aid $970,000 $ 150,000 $0 $0 Street Reserve Funding $ 150,000 $ 180,000 Justification: Relationship to General Plan and Other Projects: This project will provide an accessible crossing of I-694 The project meets goals of the City's Comprehensive for pedestrians and bicyclists between 7`h Street and the Plan and is consistent with the City's Transit Oriented Mississippi River Regional Trail. While these users District Plan. cross the bridge at Main Street, this Anoka County bridge does not accommodate pedestrians and cyclists. Effect on Annual Operations Costs: Scheduling and Project Status: This project will add future maintenance obligations to the City of Fridley. This project is presently scheduled in the 2016 Statewide Transportation Investment Plan (STIP). The City will be requesting advancing of this funding to coordinate with the 2015 street resurfacing project. Design work would be completed in 2014. 7 - 5 101 Project Category: Streets Description: Project Titie: Trail Preservation Project This project involves street sealing Total Estimated Cost: $ 500,000 Chip sealing is included in Area 5,which is bounded generally by I-694, University Funding Priority: 2 Avenue, Mississippi Street, and the Mississippi River. Account Number: 408-0006-435-X�CX Finance Project Number: XXXX Reimbursements: Street Reserve Fund Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Street Divisions Source of Project Funding 2014 2015 2016 2017 2018 Street Reserve Funding $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Justification: Relationship to General Plan and Other Projects: This project includes sealing and repaving of trails This work is coordinated with other resurfacing plans Citywide, with construction of short segments to provide when advantageous. Short segments selected for connectivity. The project for 2014 will be defined by our connectivity will be in accordance with the City's Active trail pavement rating, which will be completed in August Transportation Plan. 2013. Effect on Annual Operations Costs: Scheduling and Project Status: This project will�educe operating costs relating to This project is presently scheduled for bidding and maintaining trail pavement. construction in 2014. 7 - 6 102 Project Category: Storm Water CIP Description: Project Title: Water Quality Testing This project involves collectian and ana{ysis of Total Estimated Cost: $25,000 water quality samples from surface water and storm water discharges. Funding Priority: 3 Account Number: 603-7000-415-X�CX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Storm Water Utility Fund $5,000 $ 10,000 $ 10,000 $0 $0 Justification: Relationship to General Plan and Other Projects: This project is to provide baseline data that is currently This project is needed to advance planning activities for not under collection by watershed organizations in future projects. It is important to plan for data collection Fridley on surface water and storm water discharges in over at least two seasons due to annual fluctuations in association with a newly issued MS4 permit. conditions. The City may partner with its watershed organizations in conducting sampling. Scheduling and Project Status: Effect on Annual Operations Costs: The project will begin in 2014, and baseline data would be collected by 2016. This project will not impact operations costs. 8 - 1 103 Project Category: Storm Water CIP Description: Project Title: Storm Sewer System Upgrades This project includes upgrades and repairs to Total Estimated Cost: $ 300,000 storm sewer conveyance system Citywide. Funding Priority: 2 Account Number: 603-7500-415-XXXX Finance Project Number: X�CX , Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source of Pro'ect Fundin 2014 2015 2018 2017 2018 Storm Water Utility Fund $60,000 $60,000 $60,000 $60,000 $60,000 Justification: Relationship to General Plan and Other Projects: This work is needed annually to mitigate flood prone The project allows the City to address problem areas in areas and to maintain the integrity of the overall a timely fashion, particularly when other project work conveyance system and other infrastructure. A detailed needs a coordinated improvement. work plan is typically identified through surveys conducted for outfall inspections, other rehabilitation Effect on Annual Operations Costs: projects, or as problem areas arise or are identified. The project will ensure resources are available to This project will reduce operating costs relating to address immediate concerns or failures in a timely preserving existing infrastructure and mitigation of future fashion, and to mitigate future issues. flood damage. Scheduling and Project Status: This work is conducted annually and specific repairs will be identified by staff in 2013. 8 - 2 104 Project Category: Storm Water CIP Description: Project Title: Stoneybrook Flood Control This project includes reconfiguration of Project infrastructure in the Stoneybrook Creek Total Estimated Cost: $ 105,000 subwatershed in the North Industrial area to mitigate flooding. Funding Priority: 1 Account Number: 603-7500-415-XXXX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff and Consultant Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source of Pro'ect Fundin 2014 2015 2016 2097 2018 Storm Water Utility Fund $ 105,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: This work is needed to mitigate chronic flooding that The project is scheduled in 2014 to coincide with the affects properties along Beech Street and 79th Avenue. street rehabilitation project in this area. " This area drains the intensely developed upper subwatershed.The project includes implementation of Effect on Annual Operations Costs: initial system improvements to limit flooding in the area. Future work will be needed that is to be identified. This project will reduce operating costs relating to preserving existing infrastructure and mitigation of future Scheduling and Project Status: flood damage. This project is moved from the 2013 budget to coincide with a street rehabilitation project deferred to 2014. 8 - 3 105 Project Category: Storm Water CIP Description: Project Title: Watershed BMP This project includes water quality Implementation improvements through application of Best Total Estimated Cost: $60,000 Management Practices(BMPs)for stormwater. Funding Priority: 1 Account Number: 603-7500-415-X�CX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Storm Water Utility Fund $20,000 $20,000 $20,000 $0 $0 Justification: Relationship to General Plan and Other Projects: This project will apply stormwater BMPs in the Oak The project is scheduled in this subwatershed in 2014 to Glen Creek subwatershed. coincide with the street rehabilitation project in this area. Scheduling and Project Status: Effect on Annual Operations Costs: This project can be used to leverage additional support This project will provide minor reductions in operating for BMP projects from our watershed organizations, costs relating to sediment control. property owners, and other sources. 8 -4 106 Project Category: Storm Water CIP Description: Project Title: Pond Expansion—Oak Glen This project includes a stormwater pond Creek Subwatershed expansion serving the Oak Glen Creek Total Estimated Cost: $400,000 subwatershed. The expansion would add significant storage and iron-enhanced sand Funding Priority: 1 filter treatment to remove phosphorus. Account Number: 603-7500-415-X�CX Finance Project Number: �CXX Reimbursements: None Design and Inspection: Engineering Staff and Consultant, supported by Anoka Conservation District and Coon Creek Watershed District Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source of Pro'ect Fundin 2fl14 2015 2016 2017 2018 Storm Water Utility Fund $ 150,000 $0 $0 $0 $ 0 Clean Water Fund Grant $250,000 Justification: Relationship to General Plan and Other Projects: This project would expand an existing stormwater pond The project will help to preserve an erosion mitigation receiving flow from the Oak Glen Creek subwatershed project scheduled for construction in 2013-14. The to provide water quality benefit and reduce peak project is located in the North Industrial Area, which is discharges to Lower Oak Glen Creek. This project will scheduled for pavement rehabilitation in 2014. provide a major reduction in downstream erosion and sediment loading to the Mississippi River. Effect on Annual Operations Costs: Scheduling and Project Status: This project will provide a major reduction in sediment loading and downstream erosion. Anoka Conservation District and the City of Fridley applied for funding in 2012, but the request was unsuccessful. An application is planned for 2013. Property negotiations have been on hold pending funding allocation. 8 - 5 107 Project Category: Water CIP Description: Project Title: Distribution System This project involves reconstruction, Reconstruction rehabilitation, and interconnection of the Total Estimated Cost: $2,100,000 existing water distribution system. Funding Priority: 1 Account Number: 601-7500-415-XXXX Finance Project Number: X�CX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Water Divisions Source of Pro`ect Fundin 2014 2015 2018 2017 2018 Water Utility Fund $500,000 $300,000 $500,000 $500,000 $300,000 Justification: Relationship to General Plan and Other Projects: This project is to provide preservation and redundancy The project is part of a an effort by the City of Fridley to of the water distribution system. Annual funding is upgrade 50%of its water distribution system by the time targeted to e�end the life of existing infrastructure. it reaches 100 years of age. The proposed 2014 project would provide for extension The project is to be coordinated with the Trunk Highway of a main ioop along Trunk Highway 65 from Mississippi 65 resurfacing to provide cost savings related to traffic Street to Norton Avenue. control. Scheduling and Project Status: Effect on Annual Operations Costs: The 2014 project will be in design in the fall of 2013, This project will reduce operations costs by providing a when MnDOT plans for Trunk Highway 65 resurfacing main connection across Rice Creek that will loop dead can be coordinated. end areas of the system. 9 - 1 108 Project Category: Water CIP Description: Project Title: Well Updates This project involves reconstruction, Total Estimated Cost: $470,000 rehabilitation, and interconnection of the existing water distribution system. Funding Priority: 1 Account Number: 601-7500-415-X�CX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Water Divisions Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Water Utility Fund $ 110,000 $90,000 $90,000 $90,000 $90,000 Justification: Relationship to General Plan and Other Projects: The project consists of removing and inspecting the This is a project programmed annually. column pipe, shafts, pumps, and motors, and repairing these components as required. The project includes Effect on Annual Operations Costs: updates and repairs to well house buildings as well. This annual project ensures that the City water system This project keeps excessive operations costs limited continues to have a constant water supply with a through reduction in need for emergency repairs. It also minimum amount of repairs. provides upgrades to buildings that are needed to keep equipment in good operating condition. Scheduling and Project Status: The work will be completed in 2014. 9 - 2 109 Project Category: Water CIP Description: Project Title: Water Meter Replacement The project includes installation of water Total Estimated Cost: $470,000 meters with upgrades to an automatic meter reading system. Funding Priority: 2 Account Number: 601-7500-415-XXXX Finance Project Number: X�CX Reimbursements: None Design and Inspection: None Payroll Logged to Project: Finance Department and Public Works Department Engineering and Water Divisions Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Water Utility Fund $ 110,000 $ 110,000 $ 120,000 $ 120,000 $ 120,000 Justification: Relationship to General Plan and Other Projects: The City's residential water meters are typically beyond This is a project programmed annually and would reach their expected life span for accurate reading. The City completion in 2022. has also relied on voluntary meter reading for residential properties, which adds data entry and Effect on Annual Operations Costs: coordination time to collect readings. The project includes installation of water meters Citywide in a multi- This project provides for accurate and timely water year project with upgrades to an automatic meter billing and collection, and reduces staff time in meter reading system. City staff coordinates and performs reading collection, data entry, and collection of readings. installations of approximately 500 meters annually. Scheduling and Project Status: This will be the fourth year of AMR installations in residential properties under this program. 9 - 3 110 Project Category: Water CIP Description: Project Title: SCADA Hardware/Software The project includes upgrade and replacement Upgrade of the SCADA control system,which provides Total Estimated Cost: $250,000 computerized operation and monitoring of Filtration Plants,Wells, and Lift Stations. Funding Priority: 1 Account Number: 601-7500-415-XXXX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering and Water Division Staff Payroll Logged to Project: Public Works Department Engineering and Water Divisions Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Water Utility Fund $250,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: The existing supervisory control and data acquisition or This is a stand-alone project. SCADA system enables computer process control of the City's Filtration Plants, Wells, and Lift Stations. This Effect on Annual Operations Costs: system is nearing 20 years of age. While ongoing repairs have been made throughout its life, SCADA This project will reduce the high costs associated with components are iailing at a high rate, and replacement failures and repairs of components, and eliminate the equipment is becoming very difficult to find. The system need for staff time needed to operate systems manually also should be upgraded to interFace with modern in times of failure. computers, provide enhanced security and capabilities with modern technology. Scheduling and Project Status: This project would be completed in 2014. 9 -4 111 Project Category: Water CIP/Sewer CIP Description: Project Title: JettingNacuum Truck The item is for addition of a Jetting/Vacuum Total Estimated Cost: $ 350,000 Truck to the Public Works fleet for use in the Water and Sewer Divisions. Funding Priority: 2 Account Number: 601-7500-415-X�CX 602-7500-415-X�CX Finance Project Number: None Reimbursements: , None Design and Inspection: None Payroll Logged to Project: None Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Water Utility Fund $ 175,000 $0 $0 $0 $0 Sewer Utilit Fund $ 175,000 Justification: Relationship to General Plan and Other Projects: The City does not have capabilities to clean large This equipment should be considered in conjunction with diameter storm and sanitary sewer piping, and has to the wheeled excavator item in order to fully utilize its contract this service ($30,000 budgeted in 2013). This capabilities. equipment would provide staff with the capability to perform this work. Effect on Annual Operations Costs: When coupled with a wheeled excavator, the equipment This equipment will reduce operations costs significantly will also provide the Water Division with capabilities to by eliminating the need for annual contracted sewer repair more main breaks without contracting services. cleaning and most contracted water repairs when The equipment will allow for faster repairs performed in coupled with a wheeled excavator purchase. a safer fashion. Scheduling and Project Status: Equipment is planned to be purchased in 2014 under this item. 9 - 5 112 Project Category: Water CIP Description: Project Title: Wheeled Excavator The item is for addition of a Wheeled Total Estimated Cost: $ 150,000 Excavator to the Public Works fleet for use in the Water and Sewer Divisions. Funding Priority: 2 Account Number: 601-7500-415-X�CX Finance Project Number: None Reimbursements: None Design and Inspection: None Payroll Logged to Project: None Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Water Utility Fund $ 150,000 $ 0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: When coupled with a jetting/vacuum truck, the This equipment should be considered in conjunction with equipment will also provide the Water Division with the jetting/vacuum truck item in order to fully utilize its capabilities to repair more main breaks without capabilities. contracting services. The equipment will allow for faster repairs performed in a safer fashion. Effect on Annual Operations Costs: The Water Division requires repair of 20 or more water This equipment will reduce operations costs significantly main breaks annually. Approximately half of these by eliminating the need for most contracted water require contracted services to assist Water Division repairs when coupled with a jetting/vacuum truck personnel currentty. Most of these repairs could be purchase. made without contracted services with this equipment. While this equipment is new, it would be coupled with trade-in of an existing backhoe/loader, and would replace that equipment. Scheduling and Project Status: Equipment is planned to be purchased in 2014 under this item. � 9 - 6 113 Project Category: Sewer CIP Description: Project Title: Sanitary Sewer Collection This project involves repairs o�F the existing System Reconstruction sanitary sewer collection system. Total Estimated Cost: $200,000 Funding Priority: 1 Account Number: 602-7500-415-XXXX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source o#Pro'ect Fundin 2014 2015 2016 2017 2018 Sewer Utility Fund $ 35,000 $40,000 $40,000 $40,000 $45,000 Justification: Relationship to General Plan and Other Projects: This project is to provide preservation of the existing The proposed 2014 project be for repairs in coordination sanitary sewer collection system. Annual funding is with the pavement rehabilitation work in the North targeted to extend the life of existing infrastructure. Industrial Area. Scheduling and Project Status: Effect on Annual Operations Costs: The 2014 project will be surveyed in 2013 and This project will reduce operations costs by providing incorporated into the street rehabilitation project. replacement and repair of sanitary sewer infrastructure. 10 - 1 114 Project Category: Sewer CIP Description: Project Title: Sanitary Sewer Collection This project involves lining of the existing System Reconstruction sanitary sewer collection system. Total Estimated Cost: $ 1,035,000 Funding Priority: 1 Account Number: 602-7500-415-�CXX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Sewer Utility Fund $ 175,000 $210,000 $215,000 $215,000 $220,000 Justification: Relationship to General Plan and Other Projects: The project consists of relining of clay and concrete The project is part of a an effort by the City of Fridley to sanitary sewer collection piping to prolong its useful life. upgrade 50%of its sanitary sewer collection system by the time it reaches 100 years of age. The 2014 project is proposed to include lining of large- diameter gravity sewers in the BNSF Northtown Rail Effect on Annual Operations Costs: Yard. This project keeps excessive operations costs limited Scheduling and Project Status: through reduction in need for emergency repairs and potential failures. The work will be completed in 2014. 10 - 2 115 Project Category: Sewer CIP Description: Project Title: Sanitary Sewer Force Main This project involves rehabilitation of a sanitary Reconstruction sewer force main serving the southeast area of Total Estimated Cost: $60,000 Fridley. Funding Priority: 2 Account Number: 602-7500-415-XXXX Finance Project Number: X�CX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Sewer Utility Fund $90,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: The project consists of rehabilitation of a sanitary sewer The project is part of an effort by the City of Fridley to force main serving the Embers Lift Station on 53�d avoid costly emergency repairs and provide for long- Avenue and TH65. The force main has had three term service life of its sanitary sewer infrastructure. emergency leak repairs in the past four years. Effect on Annual Operations Costs: Scheduling and Project Status: This project keeps excessive operations costs limited The work will be completed in 2014. through reduction in need for emergency repairs and potential failures. 10 - 3 116 Project Category: Sewer CIP Description: Project Title: Sanitary Sewer Lift Station This project involves rehabilitation of sanitary Rehabilitation sewer lift stations on a regular and ongoing Total Estimated Cost: $60,000 basis. Funding Priority: 2 Account Number: 602-7500-415-XXXX Finance Project Number: X�CX Reimbursements: None Design and Inspection: Engineering Staff Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source of Pro'ect Fundin 2014 2015 2016 2017 2018 Sewer Utility Fund $ 10,000 $ 10,000 $20,000 $0 $20,000 Justification: Relationship to General Plan and Other Projects: The project consists of replacement and repairs to The project is part of a an effort by the City of Fridley to sanitary lift station components to avoid failures that can avoid costly emergency repairs and provide for long- lead to sewer backups. term service life of its sanitary sewer infrastructure. The City is nearing completion of its first round of Scheduling and Project Status: rehabilitation on its 13 lift stations. In 2016, rehabilitations will be reduced to a bi-annual schedule. Work on the Locke Lake Lift Station will be completed in 2014. Effect on Annual Operations Costs: This project keeps excessive operations costs limited through reduction in need for emergency repairs and potential failures. 10 -4 117 Project Category: Sewer CIP Description: Project Title: MCES Overflow Connection 7his project inVolves cost-sharing of a project Total Estimated Cost: $ 150,000 to provide an overFlow connection between the City's main sanitary sewer interceptor with the Funding Priority: 2 MCES interceptor. Account Number: 602-7500-415-XXXX Finance Project Number: XXXX Reimbursements: None Design and Inspection: Contracted through MCES Payroll Logged to Project: Public Works Department Engineering and Sewer Divisions Source of Pro`ect Fundin 2014 2015 2016 2017 2018 Sewer Utility Fund $ 150,000 $0 $0 $0 $0 Justification: Relationship to General Plan and Other Projects: The project consists of providing an overflow connection MCES coordination and participation in this project will between the City's main sanitary sewer interceptor with be required. an interceptor owned and operated by the Metropolitan Council Environmental Services (MCES). During the Effect on Annual Operations Costs: severe rainfall event in 2011, the main sanitary sewer interceptor reached capacity and resulted in backing up This project would provide capacity to the City's main our system. The overflow would help by providing trunk system during severe rainfall events,to avoid additional capacity in such a future event. backups due to stormwater inflows into the sanitary sewer system. Scheduling and Project Status: The City is currently working out the scope and funding for this project with MCES consultants and staff. 10 - 5 118 � AGENDA ITEM ' CITY COUNCIL MEETING OF AUGUST 26, 2013 CRY OF FRIDLEY INFORMAL STATUS REPORTS 119