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CCA 12/02/213 � � CITY COUNCIL MEETING OF DECEMBER 2, 2013 CfTY OF FRIDLEY The City of Fridley will not discriminate against or harass anyone in the admission or access to, or treatment, or employment in its services, programs, or activities because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance. Upon request, accommodation will be provided to allow individuals with disabilities to participate in any of Fridley's services, programs, and activities. Hearing impaired persons who need an interpreter or other persons with disabilities who require auxiliary aids should contact Roberta Collins at 572-3500. (TTD/572-3534) WORKSHOP DISCUSSION ITEMS (6:30 P.M.) Yellow Ribbon Community Program CITY COUNCIL MEETING (7:00 P.M.) PLEDGE OF ALLEGIANCE. APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: 1. City Council Meeting of November 18, 2013 1 - 3 ................................................ OLD BUSINESS: 2. Second Reading of an Ordinance Amending the Fridley Home Rule Charter, Chapter 7. Taxation and Finances; Chapter 8. Public Improvements and Special Assessments; Chapter 11. Public Ownership and Operation of Utilities; and Chapter 12. ' Miscellaneous Provisions ............................................................................... 4 - 7 FRIDLEY CITY COUNCIL MEETING OF DECEMBER 2, 2013 PAGE 2 APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS: 3. Receive the Minutes from the Planning Commission Meeting of November 20, 2013 ................................................ 8 - 20 4. Special Use Permit Request, SP #13-13, by Aramark Uniform Services, Inc., to Allow Limited Outdoor Storage, Generally Located at 5330 Industrial Boulevard N.E. (Ward 3); and Resolution Approving Special Use Permit, SP #13-13, Aramark Uniform Services, Inc., the Property Owner for the Property Located at 5330 Industrial Boulevard N.E. ..................................................................... 21 - 29 5. Resolution Deferring Special Assessment Payments for the Property Located at 7569 Jackson Street in Regards to Street Improvement Project No. ST. 2013-01 ar ........................................................................................................ - 6. Resolution Ordering Preparation of a Preliminary Report and Preliminary Plans and Specifications for 2014 Street Rehabilitation Project No. ST. 2014-01 ............................................................................... 32 - 35 7. Claims .................................................... - .................................................... 36 45 8. Licenses ........................................................................................................ 46 - 47 FRIDLEY CITY COUNCIL MEETING OF DECEMBER 2, 2013 PAGE 3 OPEN FORUM, VISITORS: Consideration of items not on Agenda — 15 minutes. ADOPTION OF AGENDA. 2014 BUDGET AND PROPERTY TAX PUBLIC MEETING: 9. Presentation of the 2014 Budget ................................................................... 48 - 102 PUBLIC HEARING: 10. Consideration of a Rezoning Request, ZOA #13-02, by the City of Fridley, to Consider Rezoning Property from C-2, General Business, to M-2, Heavy Industrial, Generally Located at 3720 East River RoadN.E. (Ward 3) ...................................................................................... 103 - 108 NEW BUSINESS: 11. Pursuant to Minnesota Statute 115A.94, Motion to Receive a Report from the Fridley Environmental Quality and Energy Commission, Acknowledge its Recommendations, and Direct Staff to Notify and Meet with the Appropriate Licensed Haulers for the Purpose of Exploring Organized Collection and to Report Back to the City Council No Sooner than February 10, 2014 ............................................................... 109 — 123 12. Informal Status Reports ................................................................................ 124 ADJOURN. � CffY OF FRIDLEY FRIDLEY CITY COUNCIL MEETING OF DECEMBER 2, 2013 7:00 p.m. — City Council Chambers Attendance Sheet Please �rint name. address and item number vou are interested in. Print Name {Clearly) Address ' Item No. ' < I ,� ;� V�;=� j �� `, ��j ;i;. ;'! z�' �� i� �- C�'i= ��, ��.-f� l n'I `�'�I _ i �` �_S I�S� � �� ? �'�l �/ CV�� /�,Y �2_ �7 �, � � > ' � ' ' � c�cC1 � `'-� �.. ��j, � ��-�� I I--l-,��I�r-r�f L�,-_ �c� ��,t� �;i�., �. �}v.;�Z�C'; - 1,f ni. 1L�(. `�1 i � � � � :� ,.�, � � '� G ( , 2 �-'�'t Z. / -<, � ,��1 , .,,,' �, �.�J�> �<i.l � -��,a C �� , -�-- �1�� f==v�.��N � 7 �� i �� _ ; `�� h ��'� �r v� � ��`t�� t��v =��w��:�v�l � �- � � � 1 ��;�, �,;.,�: � ��.� �- �-�I�-- S '`�i�ti� f �� , - �� ' �,./�.�`� ;-.� .;� - �� >.� ;�� I I -, , �� (Y� �� L� �'E ✓;1, ,K ��.�Ci �Cl � �'l r!v e i�-'� � ) � V��c=►-I%�(:.-L L.�:Z,,^,�� -� �/�� c.�(�� ,�� YI � �.� � > > �� 1,1 �' �� - c h ' � b� �.�,. <, �� 1," --� ,, , �- � � ��.- �� -�� r�� , ; <� � ,� ; ,, �\ . � -? � �� ;'��li�� `�� L ! � S l�; /�r'.L�e� �i'i� '� !`, ,, "; _ j. �� 7� � � �; � c�'�-cZ , r� �� ' � � ! �� - �� - ) +� , �! i.l�, r�tp�L v1 � ? . , �,� , ,,,.., r>.,� � . (- l f ;) ; �� E �,-�-� ��;-� .�� C� J, ;%, , � � �� -- �� „ , � ' ! � ; � �� 7 ;�iCC �.� �,Z�C ,�' � 1 ( � � .�� c � � ;�c:: I'l �� ri?2�' � �, < c v � l.� /< < 1 CITY COUNCIL MEETING CITY OF FRIDLEY NOVEMBER 18,2013 The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:00 p.m. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember-at-Large Barnette Councilmember Saeflce Councilmember Varichak Councilmember Bolkcom OTHERS PRESENT: Wally Wysopal, City Manager I, Darcy Erickson, City Attorney ! Jim Kosluchar, Public Works Director APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: 1. City Council Meeting of October 28,2013. APPROVED. 2. City Council Meeting of November 4,2013. APPROVED. OLD BUSINESS: 3. Second Reading of an Ordinance Amending Chapter 108 of the Fridley City Code Providing for the Adoption of the Most Current Edition of the Minnesota State Fire Code and Shall Perpetually Include any Future Editions of the Minnesota State Fire Code with the Exception of the Optional Appendix Chapters. Optional Appendix Chapters Shall Not Apply Unless Specifically Adopted. WAIVED THE READING OF THE ORDINANCE AND ADOPTED ORDINACE NO. 1309 ON SECOND READING AND ORDERED PUBLICATION. 4. First Reading of an Ordinance Amending the Fridley Home Rule Charter, Chapter 7. Taxation and Finances; Chapter 8. Public Improvements and Special Assessments; Chapter 11. Public Ownership and Operation of Utilities; and Chapter 12. Miscellaneous Provisions (Continued November 4,2013). 1 FRIDLEY CITY COUNCIL MEETING OF NOVEMBER 18 2013 PAGE 2 WAIVED THE READING OF THE ORDINANCE AND ADOPTED THE ORDINANCE ON FIRST READING, NEW BUSINESS: 5. Approve 2014 Consulting Services Agreement between the City of Fridley and Flat Rock Geographics. ' APPROVED. 6. Claims (161694-161857). APPROVED THE CLAIMS AS SUBMITTED AND AS ON FILE. 7. Licenses. APPROVED THE LICENSES AS SUBMITTED AND AS ON FILE. APPROVAL OF CONSENT AGENDA: Councilmember Saefke noted the second paragraph in the memorandum for Item 4 says tabled and should say continued. Councilmember Bolkcom noted that the dates on the contract with Flat Rock Geographics should be changed from January 1,2014, through December 31, 2014. MOTION by Councilmember Barnette to approve the consent agenda with the amended contract dates and text correction on Page 20. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. ADOPTION OF THE AGENDA: MOTION by Councilmember Barnette to adopt the agenda. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNAI�IIMOUSLY OPEN FORUM VISITORS: No one from the audience spoke. 2 FRIDLEY CITY COUNCIL MEETING OF NOVEMBER 18 2013 PAGE 3 8. Informal Status Report Councilmember Bolkcom announced that B�11-Locke Center for the Arts will be hosting a Holiday Tea Gifts for All Seasons on December 5 at 6:00 p.m. This is an opportunity to have high tea that was ordered from England, enjoy finger sandwiches and scones. There is a suggested $5.00 donation for the tea. Councilmember Barnette announced there will be a fundraiser on Saturday, November 23, from 1 to 5 p.m. at the Fridley VFW for a teacher in Fridley, Krista Holum Dorkas. Krista is facing serious health problems and high medical bills. The family would love to have everyone attend. Councilmember Bolkcom added that those who cannot attend the benefit can donate through the Fridley Focus website. Mayor Lund said on Thursday evening the Fridley School District held their first electronic recycling event and it was greatly attended. T'hey collected truckloads of televisions, cell phones, computers--all donated for free. These items will be sold to third world parties and 50% of the profits will come back to the Fridley School District. Medtronic played an important role by making an in-house collection donating a couple semi-loads of electronics and the proceeds will go to school district. Another event like this will be held in April on Earth Day. They hope to get some other community partners to participate. Mayor Lund also attended the High School play, Little Shop of Horrors. The school could use some community support. ADJOURN• MOTION by Councilmember Barnette to adjourn. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 7:11 P.M. Respectfully Submitted, Krista Monsrud Scott J. Lund Recording Secretary Mayor 3 � AGENDA ITEM � CITY COUNCIL MEETING OF F�� December 2, 2013 To: Walter T. Wysopal, City Manager From: Debra A. Skogen, City Clerk Date: November 25,2013 Re: Second Reading of an Ordinance Amending Fridley Home Rule Charter, Chapter 7. Taxation and Finances; Chapter 8. Public Improvements and Special Assessments; Chapter 11. Public Ownership and Operation of Utilities; and Chapter 12. Miscellaneous Provisions The Fridley Charter Commission recommended an amendment by ordinance to the Fridley City Council. Minnesota Law requires a public hearing notice to be published within one month of receiving the proposed amendment and the notice must contain the text of the proposed amendment. A public hearing notice was prepared and published in the Fridley Sun Focus on June 3 and 10, 2010. A public hearing was held on June 28, 2010 and continued to October 28, 2013 to allow for more discussion by the Charter Commission to address some of the questions and concerns of the City Council. After amendments were proposed by the Charter Commission to address the City Council's questions and concerns, a second public hearing notice was placed in the October 3, 2013 legal section of the Fridley Sun Focus. The continued public hearing was held on October 28, 2013 and no changes were made to the ordinance. The first reading was held on November 18�'. Minnesota state law requires a unanimous vote to adopt the ordinance. Staff recommends the following motions: 1. A motion holding the second reading of an ordinance amending Fridley Home Rule Charter, Chapter 7. Taxation and Finances; Chapter 8. Public Improvements and Special Assessments; Chapter 11. Public Ownership and Operation of Utilities; and Chapter 12. Miscellaneous Provisions, as shown in Attachment 1. 4 Attachment 1 ORDINANCE NO. AN ORDINANCE AMENDING THE FRIDLEY HOME RULE CHARTER, CHAPTER 7. TAXATION AND FINANCES, CHAPTER 8. PUBLIC IMPROVEMENTS AND SPECIAL ASSESSMENTS, CHAPTER 11. PUBLIC OWNERSHIP AND OPERATION OF UTILITIES, AND CHAPTER 12. MISCELLANEOUS PROVISIONS After consideration and recommendation of the Fridley Charter Commission, the Fridley City Council hereby ordains, after findings, review, and examination, that the Fridley Home Rule Charter be hereby amended as follows: SECTION 1: THAT CHAPTER 7 OF THE FRIDLEY HOME RULE CHARTER BE HEREBY AMENDED AS FOLLOWS: CHAPTER 7. TAXATION AND FINANCES SECTION 7.02. . 1. The City shall have, in addition to the powers by this Charter expressly or impliedly granted, all powers to raise money by taxation pursuant to the laws of the State which are applicable to cities of the class of which it may be a member from time to time, provided that the ' amount of taaies levied against real and personal property within the City for general City purposes shall not exceed in dollars, a tax levy that is greater than the prior year tax levy increased by an inflationary index, or 5%, whichever is �ess� less. Said inflationary index shall be that as defined by the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Index for all Urban Consumers in the Minneapolis, St. Paul metropolitan area. SECTION 2: THAT CHAPTER 8 OF THE FRIDLEY HOME RULE CHARTER BE HEREBY AMENDED AS FOLLOWS: CHAPTER 8. PUBLIC IMPROVEMENTS AND SPECIAL ASSESSMENTS SECTION 8.01. TT�CITY PLAN The present zoning and comprehensive plans shall be the plans for future physical development of the City. Plans may be altered from time to time. To alter a zoning plan, the City Council shall hold a public hearing_ s�—HNotice shall be published fourteen (14) days prior to said hearing with notices sent to affected property owners. It may include provisions for_�e�g,-�e� � , , > > > • � � • zoning; • p(atting and development of new areas; 5 Ordinance No. Page 2 • planning and location of public works of art; � public buildings; • parks; • playgrounds; • bridges; • public transportation services and facilities; • other public facilties; • designing and improving streets • designing and improving public places � other matters which may seem essential to the City plan. Section 8.05. PUBLIC WORKS HOW PERFORMED. 1. Public works including all local improvements,may be constructed, extended,repaired or maintained either by contract or directly by day labor. Before receiving bids the City Manager shall, under the direction of the City Council have suitable plans and specifications prepared for the proposed material or project and estimate of the cost thereof in detail. The award of any contract amounting to more than � , A} what is allowable under Minnesota state statutes shall require an affirmative vote of at least four (4)members of the City Council. When the best interest of the City will be served thereby, the City Council may organize a public works department and provide� the department with suitable equipment. SECTION 3: THAT CHAPTER 11 OF THE FRIDLEY HOME RULE CHARTER BE HEREBY AMENDED AS FOLLOWS: CHAPTER 11. PUBLIC OWNERSHIP AND OPERATION OF UTILITIES Section 11.04. CIT'Y TO PAY FOR SERVICES The Council shall make e reasonable charges, based on the cost of service, for lighting the streets and public buildings, e� for supplying heat, power or any other utility, and �ser�e-e�ges for supplying the City with water,_ � The Ci shall credit the same to the publicly owned utility supplying the service. Such rentals and other charges for light, heat, power, water and other services shall be collected in the same manner as from other consumers, unless the Council provides some other plan. Section 11.08. COMMISSION AT DISCRETION OF COUNCIL The Citv Council mav establish a nublic utilities commission as defined and authorized by state law The commiss�on=s membership, orgamzahon, rules and regulations, officers, salary, jurisdiction, powers, disbursements, reports and abolition of the commission ��}EI—hc�=* �� ' +• �+t .,.. ..�� shall require an aff'�rmative vote of at least four 4 members of the Ci Council. 6 Ordinance No. Page 3 SECTION 4: THAT CHAPTER 12 OF THE FRIDLEY HOME RULE CHARTER BE HEREBY AMENDED AS FOLLOWS: CHAPTER 12. 11VITIATIVE,REFERENDUM AND RECALL Section 12.01. OFFICIAL PUBLICATIONS The Council shall regulate by ordinance, subject to the requirements of this Charter, the manner in which official publicity shall be given to the holding of elections, ordinances,resolutions; requests for bids upon contemplated purchases and contracts, and all other matters whatsoever which require publication either by the provisions of this Charter or by the laws of Minnesota. It shall annually designate a legal newspaper of general circulation in the City as the of�icial newspaper in which shall be published such measures and matters as are by the laws of this State and this Charter required to be so published, and such other matters as the Council may deem it advisable and in the public interest to have published in this manner. T!:: �,.,,,. •� .,.,,. . . . • , the ��._�•_ __=�-�-At its discretion, • • • City Council ma also provide for the publication of imnortant citv information including but not limited to the annual budget, ordinances, and resolutions. °'°�+��;. �--*��°� ��a -----L _��__ �,� .......�o..� .... ' ' i� ..L..,11 1.,, ,7 � '� i��• - Such publication mav be done by mailing or posting of��•�',�r �� printed copies thereof upon bulletin boards located in public places of the City in such number and for such period of time as the Council may direct in each case. In addition, the citv council maY use electronic means for nublication Nothing herein contained shall be construed as authorizing or attempting to authorize any violation of the Constitution or the Statutes of the State in any matter which is of State concern or which is exclusively under State control. Section 12.02. PUBLICITY OF RECORDS. All records and accounts of every office, department or agency of the City shall be open to inspection � � � in accordance with the Minnesota Government Data Practices Act PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 2xD DAY OF DECEMBER 2013. SCOTT J. LUND, MAyOR ATT'EST: DEBRA A. SKOGEN, CITY CLERK Public Hearing: June 28,2010;October 28,2013 First Reading: November 18,2013 Second Reading: December 2,2013 Publication: December 12,2013 7 PLANNING COA�VIISSION MEETING November 20,2013 Chairperson Kondrick called the Planning Commission Meeting to order at 7:02 p.m. MEMBERS PRESENT: David Kondrick, Brad Sielaff, Jack Velin, Dean Saba, Tim Solberg, and Leroy Oquist MEMBERS ABSENT: Brad Dunham �THERS PRESENT': Stacy Stromberg,Planner Julie Jones,Planning Manager Richazd Koenig,Aramark Uniform Services Greg Goeke,City of Minneapolis John Fruetel,Minneapolis Fire Department Approval of Minutes: October 16, 2013 MOTION by Commissioner Oquist to approve the minutes as presented. Seconded by Commissioner Solberg. UPON A VOICE VOTE, ALL VOTING AYE, CHAIIZPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIlVIOUSLY. 1. PUBLIC HEARING: Consideration of a Special Use Permit, SP #13-13, by Aramark Uniform Services, LLC, to allow limited outdoor storage,generally located at 5330 Industrial Blvd NE. MOTION by Commissioner Velin to open the public hearing. Seconded by Commissioner Saba. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE pITgLIC HEARING WAS OPENED AT 7:03 P.M. Stacy Stromberg, Planner, stated the petitioner, Richard Koenig, with Aramark Uniform Services, located at 5330 Industrial Boulevard, is seeking a special use permit to allow limited outdoor storage in the rear yard of the property. The items that need to be stored outside are storage trailers, pallets, empty drums and totes. Ms. Stromberg stated the property is located on the northwest corner of 53`d Way and Industrial Boulevard, in the City's Great Northern Industrial Park. It is zoned M-2, Heavy Industrial as are all surrounding properties. The property owner also owns the vacant parcel directly to the east. The building was originally constructed in 1975. A building addition was constructed in 1999. In 1992 a special use permit was issued to allow the construction of a cell tower. As a result the cell tower was constructed in 1992. That cell tower has seen modification in both 2002 and 2004. Ms. Stromberg stated this summer the City's Community Development Department hired a Code Enforcement Intern to do systematic inspections of the City's commercial and industrial properties. As a 8 Planning Commission November 20, 2013 Page 2 of 13 � result many of its industrial businesses will be coming before the Planning Commission and City Council for special use permits for outdoor storage. This special use permit request is one of those that came to staffls attention during those systematic inspections. Ms. Stromberg stated City Code allows limited outdoor storage in the industrial districts with a special use permit that is up to 50 percent of the buildings footprint. The existing building's square footage is 67,955 square feet, so City Code would allow up to 33,977 square feet of outdoor storage on this property. Ms. Stromberg stated the petitioner would like to continue to have two outdoor storage areas for the storage of pallets, empty drums, and totes, and three storage trailers. One of the storage trailers is used to store spare parts and the other two are used to store garments. The storage azea connected to the east of the building is 30 feet by 40 feet(1,200 square feet)and is for the two garment storage trailers. T'hey also have a storage area on the northeast side of the property that is 30 feet by 50 feet(1,500 square feet)that is used_for the storage of the trailer with parts, pallets, empty drums and totes. Total squaze footage of both outdoor storage areas is 2,700 square feet which is well below the allowable outdoor storage azea for this property. Ms. Stromberg stated before the proposed special use permit can be issued, several additional require�nents need to be met. Those specific requirements relate to height, screening, pazking, and the types of materials allowed to be stored outside. Ms. Stromberg stated based on the calculations provided to the City by the petitioner on how the interior space of the building is used, City code would require 190 parking stalls for this site. There are 115 parking stalls on site, of which 22 are used for truck parking. The petitioner has articulated they have more than enough parking on-site for employees and have never had a parking issue. She was inside the building yesterday, did a tour of the facility, and the ratios of employees to space was very small. Staff has not noticed that parking has been a problem, but will stipulate that if it does become a problem, additional pazking will need to be installed. Ms. Stromberg sta#ed the screening of storage containers can be difficult and can also become more of a maintenance issue than the actual container if the screening is not maintained. Therefore, the two garment storage trailers connected to the east side of the building provide sufficient screening from the public right of way. Ms. Stromberg stated the storage area on the northeast side of the property will also be screened through the use of a storage container on the north side,and existing landscaping that is established on a hill from the south and Industrial Blvd. Ms. Stromberg stated the petitioner is meeting all of the other code requirements to allow a special use permit for limited outdoor storage. Ms. Stromberg stated City staff recommends approval of this special use permit with stipulations as limited outdoor storage is a permitted special use in the M-2, Heavy Industrial zoning district, provided specific code requirements are met,subject to stipulations. Ms. Stromberg stated Staff recommends that if the special use permit is granted, the following stipulations be attached: 9 Planning Commission , November 20,2013 Page 3 of 13 , 1. Outdoor storage area shall be limited to the two areas as shown on Exhibit B of the resolution approving this special use permit request. 2. The types of materials stored within the two outdoor storage areas shall be reviewed and approved by the Fire Marshal. ' 3. If a parking shortage occurs on the site, the petitioner shall develop an agreeable plan approved by City staff to re-work the interior space of the existing building or fmd other parking options. Ms. Stromberg stated she crossed out Stipulation No. 4 after being on-site yesterday which proved there really is no need for additional screening of the outdoor storage area. Richard Koenig,Aramark Uniform Services, stated he is the maintenance manager. Chairperson Kondrick asked Mr.Koenig whether he had any questions about the things Ms. Stromberg said and is he in agreement with them? Mr.Koenig replied,yes. Chairperson Kondrick asked whether he had any problems? Mr.Koenig replied,no problems with them. Commissioner Oquist asked about the empty drums, what was in them? Is there hazardous waste or anything like that? Mr. Koenig replied, no hazardous waste. It is fabric softener, a solvent they use to wash; but everything has to be rinsed out and cleaned before putting it outside as the hauler will not take it unless they are clean and dry. Chairperson Kondrick stated to Mr.Koenig he is in the clothing preparation,dry cleaning,business. Mr.Koenig replied,yes. Commissioner Oquist asked whether the drums are out there temporarily and then someone picks them up? Mr.Koenig replied,yes,but they do have to have 60 drums before they take them. Commissioner Sielaff stated he was satisfied with this SUP request. MOTION by Commissioner Sielaff to close the public hearing. Seconded by Commissioner Saba. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE piTgLIC HEARING WAS CLOSED AT 7:10 P.M. 10 Planning Commission November 20, 2013 Page 4 of 13 Chairperson Kondrick stated he drove over there. He has no problem with it. He can see how if the trailers are arranged in a certain way you cannot see what is going on back there. MOTION by Commissioner Sielaff approving Special Use Permit, SP #13-13, by Aramark Uniform Services, LLC, to allow limited outdoor storage, generally located at 5330 Industrial Blvd NE with the following stipulations: 1. Outdoor storage area shall be limited to the two areas as shown on Exhibit B of the resolution approving this special use permit request. 2. The types of materials stored within the two outdoor storage areas shall be reviewed and approved by the Fire Marshal. 3. If a parking shortage occurs on the site, the petitioner shall develop an agreeable plan approved by City staff to re-work the interior space of the existing building or find other parking options. Seconded by Commissioner Oquist. UPON A VOICE VOTE, ALL VOTING AYE, CHAIItPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. 2. PUBLIC HEARING: Consideration of a Rezoning, ZOA # 13-02, by City of Fridley, to consider rezoning property, from C-2, General Business to M-2, Heavy Industrial, generally located at 3720 East River Road NE. MOTION by Commissioner Solberg to open the public heazing. Seconded by Commissioner Oquist. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIlVIOUSLY AND THE PUBLIC HEARING WAS OPENED AT 7:12 P.M. Julie Jones,Planning Manager, stated the latest use of this site was Baggan's Pub, which was foreclosed and is now owned by Prime Security Bank. The site comprised of two separate lots at the corner of East River Road and 37�'Ave on Minneapolis border. Ms. Jones stated this rezoning was initiated by City staff. It is something they have been talking about internally for about a year. Since the properiy is vacant with no current buyer, the City felt it is a good time to address this problem which they feel is an incorrect zoning on the property. Ms. Jones stated the current owner, however, disagrees with staff recommendation to rezone, feeling it limits their ability to market the site and receive a top value offer on the property. She did provide a copy of a letter the City received from the owner just about an hour before the meeting started. It is a letter from Prime Security Bank giving their concerns. They were not planning to have a representative here tonight; therefore, Ms. Jones encouraged them to send the City something in writing to convey their opinion on the site. The owner feels that rezoning the property to Industrial would limit their marketability of the site and limit their ability to receive the top dollar value they would like to have for the property. 11 Planning Commission November 20,2013 Page 5 of 13 Ms.Jones stated State Statutes give zoning authority to cities, even without support of the owner. It is in both the City's and the owner's best interests to see this property repurposed to its highest and best use. Staff feels strongly that the rezoning will improve the marketability of the site. Ms. Jones stated in its vacant condition, this site is a strain on City resources. She printed out a report from just the past six years and there are 12 violations that have occurred just in the past two years and those are only the ones that are documented. There are a lot of other times where she has simply called the Bank and told them that the properiy is open for trespass,and they need to secure it rather than send in a letter. Police need to patrol it regularly in an out-of-the way location. It appears the site is also being used for unauthorized outside storage. Ms. Joaes stated the site is currently zoned C-2, General Business. With the lots combined in size it is 2.31 acres of land. The existing building on the site is 10,708 square feet. The vacant building is in poor condition, as is the parking lot. Ms. Jones stated the surrounding uses are all heavy industrial. There is a business across 37�'that is in Minneapolis that is a manufacturing type of business which is industrial. And then Rock-Tenn is across East River Road on the Minneapolis side,which is the manufacturer of cardboard and has quite a massive trucking operation. To the north of the property is the Minneapolis Emergency Training facility. Across East River Road in Fridley is Copart,which is a salvage yard. Ms.Jones stated the site's zoning originally was M-2 to match surrounding zoning. The first use on site in 1949 was as a City liquor store and became zoned public. In 1970 a restaurant was added, the liquor store closed, but rezoning to commercial use, C-2, did not occur until 1975. Different restaurants serving liquor came and failed after the commercial rezoning,the last one being Baggan's Pub. Ms. Jones stated the site has deteriorated a lot, especially in the last couple of years - likely due to inadequate business. The site has not been maintained for decades and now contains a deteriorated building,parking lot, and landscaping. Ms. Jones stated M-2 zoning is a better fit. The C-2 zoning was spot zoning and failed because commercial uses need the synergy neighboring commercial sites offer to succeed. Ms.Jones stated the site,with lots combined, meets the minimum lot size standards for M-2 zoning. M- 2 zoning would allow most of the uses the owner has had inquiries from. The City has had discussions with the City of Minneapolis looking at possibly expanding their training facility next door. At this time they do not have the money in the budget but are interested in it. Hennepin CounTy has also been looking at it to build another recycling facility in north Minneapolis. Ms. Jones stated that other than the letter received tonight, staff has received no phone or written comments from surrounding properties and believes the current C-2 zoning is not appropriate for this site. M-2 zoning is a better fit for this site and will lead to the site being sold to a long-term, successful user. Ms. Jones stated one of the concerns expressed in the letter received tonight is a potential buyer of a vocational school of some sort. There are not a lot of details. That is one use that has not been portrayed to the City before. In the Zoning Code that use would require the C-2 zoning but is not a permitted use in the M-2 zoning. They are asking in the letter for the City to hold off on the rezoning for six months. In light of this new information, staff would still contend the City go ahead with the rezoning as, while the vocational school use sounds promising, the City has gotten calls from uses that would be a much better 12. Planning Commission November 20, 2013 Page 6 of 13 fit in the Industrial zoning. Also, she really questions whether the existing building can be re-used as is indicated in the letter. It has had severe deterioration on the exterior and there is extensive water damage as it has been vandalized repeatedly and apparently the plumbing was ripped out of it while the water was still connected. It is an old building built in 1949 and has had patchwork additions. Commissioner Sielaff stated regarding a vocational school that was a last minute thing that was brought up so nothing has been asked about this from the property owner? Mr. Jones replied, that is correct. The City has not had any inquiries on that use, which is unusual. Usually the City will hear from someone asking questions to make sure of things - especially from schools. They receive a lot of inquiries from schools wondering whether something would be permitted in a zoning district. MOTION by Commissioner Saba accepting the November 20, 2013, letter from Jay Larsen, Prime Security Banlc. Seconded by Commissioner Sielaff. UPON A VOICE VOTE, ALL VOTING AYE, CHAII2PERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. Commissioner Sielaff asked how long has this been a foreclosed property? Ms. Jones replied, it went into foreclosure in 2010. She believed it states that in the letter from Prime Security Bank, and it matches the City's code enforcement records. Greg Goeke, Director of Properly Services for the City of Minneapolis, stated the City of Minneapolis has had some on and off discussions with the current owner about acquisition and also planning staff. However, as they can imagine in an election year with a new Mayor and City Council it is hard to move forward with large strategic real estate decisions. He does not think they will be able to do anything serious in discussions until their new council and mayor has had a chance to take the oath of office, cazry on some other business, etc. They still have an interest in the property. They understand the market value of it and know that real dollars speak more than intentions. Mr. Goeke stated they have quite a bit of investrnent in the whole azea, and what may not be visible at their emergency operations training facility behind the doors is $3 million of technology with which they monitor key public safety cameras in the downtown district and other commercial corridors. It is an extension of the City's policing operations. There is the fire training unit there and they also train first responders from other communities. The apparatus that Ms. Jones was speaking about is part of the emergency training. They have a special team that is available to the entire metro azea. Minneapolis also has a long-term investrnent in the City's waterworks. One of the concepts they are working on is a new facility plan for the public water works facility. It may not be located in that general area or there may be more involvement with the current property. 1'hey are weighing a couple options and doing time studies, etc. However,they are nowhere near a decision on that. Mr. Goeke stated obviously they are not familiaz with the City of Fridley's planning and zoning classifications but, when they hear Industrial, if they had a little better knowledge of a current use they might feel like it was something they could live next to comfortably. They are concerned about their investment and the close proximity to the property as they are the folks that border it. 13 Planning Commission November 20, 2013 Page7of13 John Fruetel, Chief of Minneapolis Fire Department, stated obviously he has been closely involved with the project since its inception. Around 1985 they looked for a new facility and it has taken a long time for them to find a real quality training facility. It also serves as the greater dimensions of the emergency operations center. After the fall of the 3 5 W bridge, one of the things that came out of that event is they were woefully aware of needing an. effective emergency operations center, which this center has turned into. When he saw, Heavy Industrial, he himself was a little bit concerned about what might move in next door. Right now the building for their facility is operating on almost a 24/7 basis. If the Commission gets an opportunity they offered a tour, because it is really interesting to see what the strategic information system can do. Fire Chief Fruetel stated he too wishes he was in a position to be able to have a little more flexibility as they would love to have the subject property. Commissioner Kondrick asked if they would be interested in acquiring this property if Minneapolis had the money? Would they be interested in expanding the facility they have now into this area? Mr. Goeke stated as he works with the Fridley staff, it was difficult to make an offer with a ready to go project. The project size vs, the acquisition costs and the location, it is very easy for them to say they would be interested in doing it at that property. Commissioner Sielaff asked Ms.Jones whether she did say there were other interested parties? Ms. Jones replied, yes, they have had inquiries a few times from Hennepin County interested in an industrial use. That is one of the reasons why staff feels the industrial use would serve the property well because the serious inquiries the City has had on the property have been industrial in nature. However, Hennepin CounTy is looking at numerous sites; and she has not heard from them lately, but this is one of the sites they have been looking at for building another waste/recycling facility. Chairperson Kondrick stated he was having brealcfast with Jim Kodiak and he mentioned that might be a possible site for the County to build a new recycling plant. Ms. Jones stated the reason Commissioner Kodiak is knowledgeable about that is there has been a joint ageement for negotiations going on between Anoka County and Hennepin County to shaze such a facility. Mr. Goeke stated the City spent a little over two years working with the County on a jomt recycling and drop-off center. The acreage needed for that purpose is four or five acres for the storm water management, parking, and so forth. The City did acquire industrial property at 27� and University for that purpose, and they have not disclosed of that. MOTION by Commissioner Saba to close the public hearing. Seconded by Commissioner Oquist. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE pUBLIC HEARING WAS CLOSED AT 7:37 P.M. Chairperson Kondrick stated the City of Minneapolis is not ready to move yet for obvious reasons. They have new people and do not know where the money is going, but he thinks the M-2 zoning is going 14 Planning Commission November 20, 2013 Page 8 of 13 to give the City of Fridley many more customer opportunities than it is cwrently zoned. They have all driven by there thousands of times, and he can see how that would be an appropriate zoning and would give the cities of Fridley and Minneapolis much more flexibility in terms of usage. Commissioner Oquist stated he agrees witH that. It has always been sort of a trouble spot. It is all heavy industrial down there anyways,M-2. Commissioner Sielaff stated he did not think it appropriate to have Commercial down there. Commissioner Saba stated he does not have any problem with it. Commissioner Solberg stated he has no problem with it. MOTION by Commissioner Oquist approving Rezoning, ZOA # 13-02, by City of Fridley, to consider rezoning property, from C-2, General Business to M-2, Heavy Industrial, generally located at 3720 East River Road NE. Seconded by Commissioner Velin. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED TI� MOTION CARRIED UNANIMOUSLY. 3. Receive the minutes of the October 3, 2013, Housing and Redevelopment Authority Commission Meeting. MOTION by Commissioner Oquist to receive the Minutes. Seconded by Commissioner Sielaff. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. 4. Receive the minutes of the July 9, 2013, Environmental Quality and Energy Commission Meeting. MOTION by Commissioner Velin to receive the Minutes. Seconded by Commissioner Solberg. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. 5. Receive the minutes of the September 10, 2013, Environmental Quatity and Energy Commission Meeting. MOTION by Commissioner Solberg to receive the Minutes. Seconded by Commissioner Oquist. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. 6. Receive the draft minutes of the November 12, 2013, Environmental Quality and Energy Commission Meeting. MOTION by Commissioner Velin to receive the Minutes. Seconded by Commissioner Saba. 15 Planning Commission November 20, 2013 Page 9 of 13 UPON A VOICE VOTE, ALL VOTING AYE, CHAIItPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. 7. Consideration of forwarding EQE Organized Garbage Collection recommendation to City Council. Commissioner Velin stated in 2009 because of the citizens' complaints about trucks damaging newly paved roads, EQEC and City Manager launched studies. The EQEC (Environmental,Quality and Energy Commission)conducted studies in 2U10 and 2011. The public,haulers and experts participated. Commissioner Velin stated Fridley has an "Open" waste hauling system. Haulers pay a minimal � licensing fee to operate in the city. The five licensed haulers (Ace, Allied,,LePage & Sons, Walters, Waste Management) have customers scattered around the city and their routes vary. Day of the week I pickups are not the same for each neighborhood. Commissioner Velin stated an organized system involves the City contracting with one hauler to collect garbage and yard waste in the entire City(like is done now for recycling)or with a group of haulers that collect in zones to match their current customer base. These are usually long-term contracts and typically involve the City handling the administration of the service. Commissioner Velin stated in April 2010 panel discussions started on benefits and challenges of organized vs. open collection at EQEC meetings. Surveys and newsletter articles went out to residents. In May 2010 the Fridley city attorney attended and state and local laws were discussed and it was clarified that any new collection system must not impair recycling. In July 2010 City staff panelists from Blaine, Robbinsdale, Columbia Heights, cities that have organized collection, provided input. How to handle yard waste and bulky items was discussed. In September 2010 air quality like CO2 and neighborhood health impacts were discussed. In October 2010 Peter Sandhei from the Minnesota Pollution Control Agency presented findings from a waste collection service study. He stated that substantial licensing fees do not produce enough revenue to compensate cities for road damage. Commissioner Velin stated in November 2010 Fridley's haulers shared their points of view on orgarrized vs. open collection systems, voicing opinion that the open system offers residents better service because of competition. They voiced feaz that small haulers cannot compete if one-hauler systern is selected and said that axle weight of trucks had decreased over the years and that some haulers are now using natural gas-burning trucks that have less impactful emissions Commissioner Velin stated the following are EQEC findings: (1) The recycling recapture rate is higher with organized garbage progams and more easily follow Anoka County directives to reduce solid through same message with all haulers; (2) An MPCA study shows that 73 percent of US Cities outside Minnesota have one- hauler/neighborhood; (3) Gazbage trucks are among heaviest on road,based on axle weight; (4) Minnesota studies between.1993 and 2004 show lower cost for organized collection (but individual contracts may be less than if switch to organized takes place); (5) City would incur administrative costs but currently has many code enforcement cases involving lack of garbage service(over 100 annually)which also involves staff time; 16 Planning Commission November 20, 2013 Page 1 Q of 13 (6) Reducing truck noise and air pollution would reduce property owner complaints and match Comprehensive plan goals; (7) Increasing safety in our residential neighborhoods is important for encouraging walking and biking: (8) Food waste collection could be done more uniformly. Up to 30 percent of waste stream is food waste. Too many plastics in waste stream also, marketing to reduce this may be easier; and (9) With organized collection haulers lose pricing flexibility and are concerned about smaller haulers' livelihoods. Commissioner Velin stated Dr. Wiley from Minnesota State University-Mankato is working on a model for assessing road impact (2011 preliminary paper issued, model in process, fall 2013). The 2013 MN Legislature passed new procedures for Organized Collection: Statute#115 A-94. The 2013 Public Works Director Kosluchar presented a memo on Fridley road impacts from heavy trucks in residential areas in November, summarizing that the City could potentially extend the life of residential streets 7 yeazs and reduce street repair costs by $100,000 per year if there were one rather than five garbage trucks going down residential streets each week. Commissioner Velin stated ties to Fridley 2030 Comprehensive Plan goals are: Protecting Fridley's natural environment, reducing air and noise pollution; improving common health and quality of life, shifting away from polluting and wasteful practices, working to minimize conflicts between different modes of transportation,and improving overall safety and quality of life. Commissioner Velin stated the 2013 EQEC Recommendations to Council are: (1) That the Fridley City Council explore the option of organizing City garbage collection (per 2013 MN Statute 115A.94); (2) That the City Council encourage a process that allows the existing five licensed residential haulers to divide their existing Fridley market share into zones (per 2013 MN Statute 115A.94); (3) That if an organized garbage system is developed in the City, it should include single- family homes through 12-unit aparttnent buildings(like recycling);and (4) That the EQEC would be willing to conduct further studies if the Council felt it met the statutory requirements for considering organized garbage collection. Chairperson Kondrick thanked Commissioner Velin and commended him and the other members of the EQEC for putting a lot of time and effort into this. Commissioner Velin replied, four years they have been working on this. Commissioner Sielaff asked where do they go from here now? To the City Council? Commissioner Velin stated under the statute the Council has a process to follow. They can vote to approve it or turn it down. The process is available if they want to use it. Commissioner Sielaff asked Commissioner Velin whether his recommendation is to go forward with it? Commissioner Velin replied,to go forward with it. 17 Planning Commission November 20, 2013 Page 11 of 13 Commissioner Oquist stated he had a bit of a problem with No. 2 and asked if it was legal? Regarding the five existing haulers divide their existing Fridley marketing shazes. Companies cannot get together and say, I am going to take care of the south side and you take care of the north side. He asked whether somebody has reviewed No. 2? Ms. Jones replied, it is not only legal, it is required by the law. The reference that Commissioner Velin made to the 2013 statute,there was an amendment to Chapter 115 in State Statutes that now require cities that pass a resolution to study organized collection, that they have to start that process by allowing the existing licensed haulers 60 days to discuss among themselves and organize themselves into a consortium should they choose to do that. That has always been a process a lot of cities have followed and encouraged. However,now it is actually required in the law the City has to allow 60 days for that process to attempt to happen.That requirement was put into place to protect the small haulers. Commissioner Oquist asked as to specifically the hauler question, he still kind of questions this if it is truly legal to do that; allow companies to get together and decide where they are going to do their work. He remembered in the past that was not iegal. Ms. Jones stated Minneapolis is handled by MIZI, Minneapolis Refuse Inc., which is a consortium of a number of haulers. Commissioner Oquist stated this is not unique to haulers then. It is legal for haulers to get together. Ms. Jones replied, yes, it is. They have situations where it has happened. Champlin is another location that has an organized group of their existing haulers. That is what the EQEC is saying; that they support this, and the City should go that direction. To try and keep the existing five haulers and encourage them to work among themselves, divide up the accounts they have ir� designated azeas of the community, so they all still have the same number of accounts but aze in a concentrated area. Commissioner Sielaff asked whether the haulers themselves wo�rld decide what parts of the City they would have. He asked whether the City be overseeing this at all? He could see haulers going door to door trying to get more customers as they need a greater share. Chairperson Kondrick stated part of the problem is they decide what area they want to have and set the price. They could do so according to what type of neighborhood it is. The City Council is going to have to have a say in this. Chairperson Kondrick stated it would be nice to have fewer trucks coming through their neighborhoods. Ms. Jones stated in the system with the five haulers if they were to become a consortium, say it is FRI (Fridley Refuse Inc.) like so many cities have done, what happens is that consortium then contracts with the City; and the price is set uniformly across the City. Every hauler chazges the same rate. Commissioner Oquist asked, if they then want to raise their rates, like a utility company does, do they have to come to the City and request the rate hike? Ms.Jones replied,right-just like the City does for recycling. Commissioner Saba asked about the yard waste. 18 Planning Commission November 20, 2013 Page 12 of 13 Ms. Jones replied, in these systems some cities have the yard waste incorporated into their recycling contract and sometimes it is incorporated into the refuse contract. She would assume since it is not currently in the City's recycling contract, it would end up being part of the refuse contract. Commissioner Sielaff asked where they are at right now the City Council will make a decision on some type of a schedule? Ms. Jones replied, Commissioner Velin is planning on presenting what he did this evening to the City Council on December 2. It will then be up to them to decide whether they want to go full fledge into it, they can pass the resolution, start the timeline going. Or they may decide they want to study it some ' more. One of the reasons the EQEC made that fourth recommendation is, if the City Council needed them to, because of another change to the recent amendment to the State Statute is the City now has to designate a committee to study it. That happened after the EQEC already spent three years studying it as a committee;therefore,unfortunately they will likely have to start over again. MOTION by Commissioner Oquist approving forwarding the EQE Organized Garbage Collection recommendation to City Council. Seconded by Commissioner Solberg. UPON A VOICE VOTE, ALL VOTING AYE, CHAlRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY. OTHER BUSINESS: 1. Update on TOD Master Plan Grant Review of the Islands of Peace park plan. Ms. Jones stated staff wanted to give the Commission the map she provided as an informational item. It is a product of the Livable Communities TOD master plan grant the City received from the Metropolitan Council last December. Unfortunately they found out once they got the grant agreement they could not use the consultant grant funds to hire a consultant to do any planning of park properiy. The Islands of Peace Park property was a key component in the whole TOD master plan area the City wanted to take on. Basically, staff is taking on master planning tlie part of the Transit Oriented Development zoning district the City received special legislative approval for which to develop a transit tax increment financing district. It is not the whole area of the TOD district, it is basically Main Street on over to the river. Staff feels that incorporating access to the river is a key part of seeing that whole area redevelop over time. This is a long-range,multi-decade-long plan. Ms.Jones stated what staff did is work with Anoka County Parks and hire a consultant without the grant funds, and this plan worked out just for the Islands of Peace Pazk. T'hey will see there is a larger area on the map with some marked up things; however, staff had to do some of that because they had to look at how the 57�'Avenue connection was going to come into play with that area of the pazk. All are happy with it and they are good to go with the rest of the master plan project. They did send out proposals today for the rest of the master plan project they need to finish by the end of 2014. Ms.Jones stated that this process staff is moving forward on is going to involve public meetings, public input; but they really needed to proceed with this part of it, too, because Anoka County was doing a master plan update with Metropolitan Council's parking department for the Riverfront Regional Park. Islands of Peace Park is actually technically part of Riverfront Park south of the freeway. They have done 19 Planning Commission November 20,2013 Page 13 of 13 that for funding purposes so they can obtain federally funding for the regional park in that azea, and it gave them enough acreage to include that. It is kind of interesting because it is all land owned by the City, but it is under a joint powers agreement with the County to maintain it with the County facilities there. Ms. Jones stated it is a rather unique situation; they worked out a good partnership on it and came u with a good plan, a good start, to see how they can tie in new housing to that area and really take advantage of the access to the river and the trails they currently have funding for and the ones they hope to have in the future with that transit tax increment financing money. Chairperson Kondrick stated in general what it means is that the City, the County, and Metropolitan Council feel this area is going to grow because of a lot of different things; and that this is going to provide some people with some recreational opportunities who live in that general area. For example,the people at Georgetown Apartments, and all around that area people can use this for recreational opportunities, corcect? Ms.Jones replied,as they can now. They are actually looking at expanding the park over time. ADJOURN MOTION by Commissioner Solberg adjourning the meeting. Seconded by Commissioner Saba. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 8:12 P.M. Respectfully submitted, �� Denise M.Johnson Recording Secretary 20 � AGENDA ITEM � CITY COUNCIL MEETING OF DECEMBER 2, 2013 CfTY OF FRIDLEY Date: November 25, 2013 To: Walter T. Wysopal, City Manager�� From: Scott Hickok, Community Development Director Julie Jones, Planning Manager Stacy Stromberg, Planner Subject: Resolution approving Special Use Permit Request, SP#13-13,Aramark Uniform Services RE UEST The petitioner, Richard Koenig, with Aramark Uniform �:� '' `'°� `�?� .�� , �-� " ,�,� �� ' Services, located at 5330 Industrial Blvd., is seeking a •. � �� " `��s�� ,� s �t��r � s ecial use ermit to allow limited outdoor stora e in � � � � • , .�M�« � �' P p g ,� ,' '�•` �,. �StorageAr�`as. the rear yard of the property. The items that need to be `��, �� *�' `�'' ' � . - � � E 5�� -�• �, � �� , � .a stored outside are storage trailers, pallets, empty drums �, , . '� .�., ..� r, � % and totes. � , :�- ? � ,,� ; , � �, ., ' ; *�, ' �< � City Code allows limited outdoor storage in the industrial ' '� � �:'`<,� . �N< . r� districts with a special use permit that is up to 50%of �; ,, ;. r "'° ' " ' the buildings footprint. The existing buildings square ��.�► ' ;�� a ��;.,,'��.� ti� �rE � ,��a.,� footage is 67,955 square feet, so City code would allow �,= �� `� `� � ��0'"�"��5�3 � up to 33,977 sq.ft. of outdoor storage on this property ro��'��`�- �9��"�` ";`� > ,jP`° R',� � ,�g � ?�-Ay ��rv��'' `'' � j�4,,, �f ��nr +� � �� '^�� ? � � . The petitioner would like to continue to have two �: n.�' � ��"� � '" ��'�� -- �� e. �r:.. , ,� '. �. '�' � outdoor storage areas for the storage of pallets, empty � ��'� � � ��'��-�` .�:=- drums, and totes, and three storage trailers. One of the �j �; "' ; ; � �?� �� - R storage trailers is used to store s are arts and the other a'�'°� ^', �'� "- � p P .:�4. . �� . � :;,�,.,�.. , S*4.�;�. : q two are used to store garments. The storage area connected to the east of the building is 30 ft. by 40 ft. (1,200 sq. ft.) and is for the two garment storage trailers. They also have a storage area on the northeast side of the property that is 30 ft. by 50 ft. (1,500 sq. ft.)that is used for the storage of the trailer with parts, pallets, empty drums and totes. Total square footage of both outdoor storage areas is 2,700 sq.ft. which is well below the allowable outdoor storage area for this property. PLANNING COMMISSION RECOMMENDATION At the November 20, 2013, Planning Commission meeting, a public hearing was held for SP#13-13. After a brief discussion, the Planning Commission recommended approval of Special Use Permit, SP#13- 13,with the stipulations as presented by staff. THE MOTION CARRIED UNANIMOUSLY. 21 PLANNING STAFF RECOMMENDATION City Staff recommends concurrence with the Planning Commission. STIPULATIONS If the City Council approves the proposed special use permit, staff recommends the following stipulations: 1. Outdoor storage area shall be limited to the two areas as shown on Exhibit 8 of the resolution approving this special use permit request. 2. The types of materials stored within the two outdoor storage areas shall be reviewed and approved by the Fire Marshal. 3. If a parking shortage occurs on the site, the petitioner shall develop an agreeable plan approved by City staff to re-work the interior space of the existing building or find other parking options. 22 City of Fridley Land Use Application SP#13-13 November 20, 2013 GENERAL INFORMATION SPECIAL INFORMATION Applicant: Physical Characteristics: Aramark Uniform Services, Inc. Building, hard surface driving and parking areas, Richard Koenig and landscaping. 5330 Industrial Blvd. NE SUMMARY OF PROJECT Fridley MN 55421 The petitioner, Richard Koenig, with Aramark Requested Action: Uniform Services, located at 5330 Industrial Blvd., is Special Use Permit to allow limited outdoor seeking a special use permit to allow limited storage outdoor storage of storage trailers, pallets and Existing Zoning: empty drums and totes in the rear yard of the M-2 (Heavy Industrial) property. Location: SUMMARY OF ANALYSIS 5330 Industrial Blvd. City Staff recommends approval of this special use Size: permit, with stipulations. 2 parcels Limited outdoor storage is a permitted special use 304,048 sq. ft. 6.98 acres in the M-2, Heavy Industrial zoning district, Existing Land Use: provided specific code requirements are met, Industrial subject to stipulations. Surrounding Land Use&Zoning: CITY COUNCIL ACTION/60 DAY DATE N: Industrial & M-2 City Council—December 2, 2013 E: Industrial & M-2 60 Day— December 16, 2013 S: Industrial & M-2 �� §:<�'�� y,.�'`�,_ ,�; W: Industrial & M-2 ��r ��,�'-� �� '� ,� y�.�� , . Comprehensive Plan Conformance: �� ,-,� �.��• � ;��. ��„�,��<,� �: � � Consistent with Plan ° '"� �� ;��c �,��• � Zoning Ordinance Conformance: �- ' �`� '` q l ��. � � :' Sec. 205.18.01.C.12 requires a special use �` � ,�;'� ;� �`':. �� x "°� �x��,,,� � , permit to allow limited outdoor storage. , �. ` 5ta Legal Description of Property: . z�� w� �;b,�,�+�" �� `�. `�° � ._;. ��'• �°,•,ry,6��: � "�-'�c°",✓ �.. �},.�. Lots 3,4, 5, and 6, Block 7, Great Northern t�� , �� ,�;.- h�, _, �,�o� Industrial Center, subject to easement of °�°�'��,�� "� �� pQ�*"� „�� , ,.,, � , � ;ms , �� x . I'2COfCI. �,` �� f�",w, �� r ,� '`�a� �� Zoning History: wi:,�, � y""`��` . � � � �' �,� �a ; 1969—Lot is platted. ,f�$��' �� "+��t ;� •�" �_`` � `'�� ., 1975—Building constructed. �� r/ : X�3�°� �� f s ,�"��l � , .��," ,. 1992—Cell tower constructed. ,;, � .��. ,�e�, �-;� �/ ;� �..�. ,� . ,� : ;�.�,:_Q.,�;;�. ..:;� .t�� 1999—Building addition. Aerial of Property 2002 &2004—permit issued for cell Staff Report Prepared by: Stacy Stromberg equipment installation. Public Utilities: Building is connected. Transportation: The property receives access from Industrial Blvd. and 53rd W8�/. 23 Land Use Application Special Use Permit #13-13 RE UEST The petitioner, Richard Koenig, with Aramark Uniform Services, located at 5330 Industrial Blvd., is seeking a special use permit to allow limited outdoor storage in the rear yard of the property. The items that need to be stored outside are storage trailers, pallets, empty drums and totes. HISTORY AND ANALYSIS The property is located on the northwest corner of � 53�d Way and Industrial Blvd, in the City's Great �...:��*�4�� Northern Industrial Park. It is zoned M-2, Heavy � Industrial as are all surrounding properties. The �� property owner also owns the vacant parcel directly ;� to the east. The building was originally constructed ��o�=��•�� in 1975. A building addition was constructed in 1999. In 1992, a special use permit was issued to f3q��'"" � : allow the construction of a cell tower. As a result, ,_ ; � the cell tower was constructed in 1992. That cell � tower has seen modification in both 2002 and 2004. � 0 SzMP Y This summer, the City's Community Development ' � N Department hired a Code Enforcement Intern to do systematic inspections of our commercial and industrial properties. As a result, many of our industrial businesses will be coming before the Planning Commission and City Council for special use permits for outdoor storage. This special use permit request is one of those that came to staff's attention during those systematic inspections. City Code allows limited outdoor storage in the industrial districts with a special use permit that is up to 50% of the buildings footprint. The existing buildings square footage is 67,955 square feet, so City code F` r�':� "�' ,�,;,. would allow up to 33,977 sq.ft. of outdoor storage on `� ",: � �� this property. �� 2�� , �' ". The petitioner would like to continue to have two �r,� AIL' ' �' ��' outdoor storage areas for the storage of pallets, empty � drums, and totes, and three storage trailers. One of the �- u storage trailers is used to store spare parts and the -��i- I other two are used to store garments. The storage area -� ��<�- �-'°�� connected to the east of the building is 30 ft. by 40 ft. (1,200 sq.ft.) and is for the two garment storage trailers. They also have a storage area on the northeast side of the property that is 30 ft. by 50 ft. (1,500 sq.ft.)that is used for the storage of the trailer with parts, pallets, empty drums and totes. Total square footage of both outdoor storage areas is 2,700 sq. ft. which is well below the allowable outdoor storage area for this property. Before the proposed special use permit can be issued, several additional requirements need to be met. Those specific requirements relate to height, screening, parking, and the types of materials allowed to be stored outside. 24 Based on the calculations provided to the City by the petitioner on how the interior space of the building is used, City code would require 190 parking stalls for this site. There are 115 parking stalls on site, of which 22 are used for trucking parking. The petitioner has articulated they have more than enough parking on-site for employees and have never had a parking issue. Staff hasn't noticed that parking has been a problem, but will stipulate that if it does become a problem, additional parking will 'a °�r� �� '�'�� r` k �,,k�"; �� need to be installed. . �, � �' e j '�`W /k�a'��'�j ��.c}'�.�,gV'X{ , °6 � �& �tr 5353-' S{ut41QQr R`°` ..:t • � �� ;�{ ,� � w The screening of storage containers can be difficult �- '' ,��',�,, ��., , _�� ti � Stflrage Ar�as: �2� and can also become more of a maintenance issue ��,,�'� ,� � ��.. a � � .�..,;.�� _� , �,� �� ..x :�� x'� than the actual container if the screening isn't � � ;t �� , � �� ,,, �;� � maintained. Therefore,the two garment storage �'��r� ° � �=�" trailers connected to the east side of the building � . ,,} -„ .: " , �"' ��;� �� ,,,c provide sufficient screening from the public right of � �,_ sg� ,a.�� .� �; Way ,.'�� . � � � . ��.<;�" ti c.�yy �°o`' 4� � � "" ,, � � h� �EoO�'�.- � - # �' ;� ,�,qv,,.- S�1�� The storage area on the northeast side of the property �� ` ""�, '`'� `�� '�� >$� - � � will also be screened through the�use of a storage +�'Ar.�'f� �� fl x°F.� n�'�.. �� j y�� ` Y„�$?� ��_;��.� ,�� „�,� . � �f e,: container on the north side, and existing landscaping 5250"V y � `� � v��,�� ;� �'; that is established on a hill from the south and R �w . i„'�.� ."'f '"� �� °� ��' � � "=`�� Industrial Blvd. � t ,, ,._,�. P ,��; . � � �.:�a, � � - - � ,F� ,�� a� �W � 4, _ �'�� r��°�`�;,��: � It should be noted that the shed is allowed on site, and isn't considered part of this outdoor storage special use permit. The petitioner is meeting all of the other code requirements to allow a special use permit for limited outdoor storage. RECOMMENDATIONS City Staff recommends approval of this special use permit, with stipulations. limited outdoor storage is a permitted special use in the M-2, Heavy Industrial zoning district, provided specific code requirements are met, subject to stipulations. STIPULATIONS Staff recommends that if the special use permit is granted, the following stipulations be attached. 1. Outdoor storage area shall be limited to the two areas as shown on Exhibit 8 of the resolution approving this special use permit request. 2. The types of materials stored within the two outdoor storage areas shall be reviewed and approved by the Fire Marshal. 3. If a parking shortage occurs on the site, the petitioner shall develop an agreeable plan approved by City sraff to re-work the interior space of the existing building or find other parking options. 25 RESOLUTION NO. 2013 - � A RESOLUTION APPROVING SPECIAL USE PERMIT SP# 13-13 II FOR A►RAMARIC U1�TIFORM SERVICES INC,THE PROPERTY OWNER FOR THE PROPERTY LOCATED AT 5330 INDUSTRIAL BLVD NE WHEREAS, Section 205.18.O1.C.12 of the Fridley City Code allows limited outside storage in an M-2 zoning district by a Special Use Permit if certain conditions can be met; and WHEREAS, on November 20, 2013, the Fridley Planning Commission held a public hearing to consider a request by Aramark Uniform Services, Inc. for the property generally located at 5330 Industrial Blvd. NE in Fridley, legally described as Lots 3, 4, 5, and 6, Block 7, Great Northern Industrial Center; subject to easement of record, for a Special Use Permit, SP#13-13 for limited outside storage; and WHEREAS, at the November 20, 2013 meeting, the Planning Commission unanimously recommended approval of Special Use Permit, SP#13-13; and WHEREAS, on December 2, 2013, the Fridley City Council approved the stipulations represented in E�ibit A to this resolution as the conditions approved by the CiTy Council on Special Use Pe�mit SP# 13-13; and WHEREAS, the petitioner, Aramark Uniform Services Inc., was presented with E�ibit A, the stipulations for SP# 13-13 at the December 2, 2013 City Council meeting; and WHEREAS, on December 2, 2013, the Fridley City Council approved the outdoar starage locations as represented in E�ibit B to this resolution, as the only location where outdoor storage can exist on the subject property; and WHEREAS, the petitioner, Aramark Uniform Services, Inc., was presented with E�ibit B, the site plan depicting the outdoor storage location for SP# 13-13, at the December 2, 2013 City Council meeting; and WHEREAS, City Code Section 205.OS.S.G requires the City Council to revoke SP#13-13 after conducting a public hearing, if upon conclusion of that public hearing, the City Council determines that the property owner has failed to comply with the stipulations set forth in the attached Exhibit A and all costs incurred by the City during the revocation process may be assessed to the property. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fridley that Special Use Permit SP# 13-13 and stipulations represented in E�ibit A are hereby adopted and the outdoor storage location depicted on E�ibit B are hereby approved by the City Council of the City of Fridley. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 2� DAY OF DECEMBER, 2013. 26 SCOTT LUND-MAYOR ATTEST: DEBRA A. SKOGEN - CITY CLERK 27 EXHIBIT A SP# 13-13 Special Use Permit for Limited Outdoor Storage Aramark Uniform Services,Inc.—5330 Industrial Blvd.NE,Fridley,MN 55432 Stipulations 1. Outdoor storage area shall be limited to the two areas as shown on Exhibit B of the resolution approving this special use permit request. 2. The types of materials stored within the two outdoor storage areas shall be reviewed and approved by the Fire Marshal. 3. If a parking shortage occurs on the site,the petitioner shall develop an agreeable plan approved by City staff to re-work the interior space of the existing building or find other parking options. 28 . � `j •� a � 4a� �,•��.. 5 `��'�-+�A � T'�.�� A � �•�� 4v� IQ `1�� Y 1 rt , . . F�j��-. � �� . �dBL �1. . � . . . $�� .�:� �� ....� � �� . �� „�� . , �� , � � � � � � ; �� _ _ 4(l.g£� --�-"---^„_.., �3 �,Str ,40 .��' S y.r,.r�+oee �.' ^.�^—".�.E �s i t �f � w � � � �� ,a � �x q�' I # O , � � , � .�M . . �� !_ . o �,� , � ;/ --.�.� � � i � c `' `',„,� +,lN � f." — �l �' �� w „�� '� 't#i�! � �.� ! I �� x �`,4 '��.r � `� ��..�r. �' � , m v, "`x ' �" , �' v; � � ` � � � �� - � � �� 4`�`,...,�.,�� €. � ��} I ! t 1 j ' � � z rv � : � t � �: _� j , y�� wt � � _.. � p. t�� .�. �� ' � �� 1 ., � �� , � _��, � �, ._� � ,�, , ,_ � � �� ,� a_ _;� :� k�. ��. # °� � � � � � - - � . � y . w � .� i �• � i . . M f � epe •"e,� ;r � . �:i '��y .n� 7� � e � _� 'r�- � � . 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I �.,b � � �� -, .__.._ . -•`t, . �' i.� � � . . �,� ,� �., � - 'Q� 1,['�.i ��. .��y�',_ aG9 � gpa�r�,�l-}r�.._........... a� �'� ��,'1��..-� �+'�� -- 'f.�..l ��:. �'n�' $� .. � k�, r j:� -..-._} � �`�ts\ �,� ��,..'" ..r°: 1 .` i� � � .-.�'� .�� }( 1vX�' �. � � �� rt�. +ys" f 1 f�k �,/ '�t ;� r � � � , x� �- -�—�._._.r , `� �� -�. � - �� ,x t# i '`'�.'�" �: i �` � .' a �, '� �.,a` � �_� "�� ,�� '�• . � ? ' '� ��` � _ � ° ' � �,�'`�' '�,' . / '� a 'j � � ; � �.- � ° \ / u�r : ,�' � j 1� i ' - � �, '� � py / . '� y �.. ,� �-. � �� j $ r.* r k a � k;'�. �:'� ^'#t � x''�C� `� ,'�� , _ , , ��,,� te.� ��y �� +.� � ..��y�� . � ,`�,. �� ... a Y� S �' r ' zr �, � ( 1 �r�v' (` f � ' � "" � `r1��.a �-��,.I'� �._� ��,; ,� '� �`.� , � ',3°X� � � i..-�.y. � * r� �,� ' . ,•r S �� .� Z . � O" �` ' �'.'_K �'"J (�+. `a ,�� "��°. .r � ¢ `'' ,,�, � ��.,r'� �� '��..�,�� Y �&€ � µY� * '� �' :� } �* . ��,� . � ��' ,�� ,,,� . ' s, �""�.».,�.�'`�� i .� �¢��`� � r,�� ,�� c, ^`� i '�� : ;,�� ,��, �� '--�-�''"�� ,.� � �� ' r� � � �, �.r ,.�`� ;�.r�� .YY,I + .iy . . F'J' � .r."''� S'ry. L.. �� .v� �. � a�� 5 �,�. 4 � i � �,,R'` �' ►-- � � x ` �(► ��`d ��"� � �•°. . � �� ,. . .. . �'�,! .��'":� .. __r%'.. .. ., ...�_w,a �u.._.�. : AGENDA ITEM CITY COUNCIL MEETING OF F�°� December 2, 2013 To: Wally Wysopal, City Manage�i�� From: Darin R. Nelson, Finance Director� Date: November 26, 2013 Re: Resolution Approving Special Assessment Deferral Staff received a request from a resident this fall to defer the 2013 Street Improvement Project St. 2013-01 assessment for her property located at 7569 Jackson Street. Minnesota State Statutes authorize cities to defer special assessment payments for certain senior and disabled individuals. The deferment of assessments may be permitted at the discretion of the City Council. The City Council by virtue of Resolution 14-1995 has established a number of factors as a basis for granting special assessment deferments. Staff has reviewed the required factors and has determined the resident meets the necessary factors and is eligible for the deferment. Staff has had discussions with the applicant and she is awaze that during the deferral period interest at 5.25% is accruing and will be added to the outstanding principal balance each year. Assessment deferrals are an option for individuals that have financial difficulty paying for an improvement. However,the long-term cost of the assessment can become substantially more burdensome given the cost of the accrued interest over the deferral period. Repayment of the assessment will begin once the property is no longer eligible for deferment, such as the sale of the property or the property is no longer homesteaded. The repayment timeframe is dependent upon the cause of the property no longer being eligible for deferment. For example, if the property sold, repayment of the entire assessment would be due upon closing of the property. However, if the property remains in the owner's name but is no longer homesteaded, the property would be able to repay the assessment over a ten year timeframe. In addition to the resident meeting necessary requirements and completing an application process, Anoka County requires the City Council to pass a resolution approving the deferral. If approved by the Council, staff will be submitting a copy of the resolution along the necessary paperwork to the County on Tuesday, December 3. The deferral of this one assessment will not pose a financial burden on the Street Capital Improvements Fund. Staff recommends that Council approve the attached resolutio�deferring the assessment for the property located at 7569 Jackson Street in regards to the 2013 Street Improvement Project St. 2013- O1. 1 30 RESOLUTION NO. 2013 - A RESOLUTION DEFERRING SPECIAL ASSESSMENT PAYMENTS FOR THE PROPERTY LOCATED AT 7569 JACKSON STREET IN REGARDS TO STREET IMPROVEMENT PROJECT ST.2013-01 WHEREAS,the City of Fridley received a request to defer the 2013 Street Improvement Project St. 2013-01 assessment for the property located at 7569 Jackson Street, and WHEREAS, Minnesota State Statutes authorize cities to defer special assessment payments for certain senior and disabled individuals, and WHEREAS, the City Council by virtue of Resolution 14-1995 has established a list of factors as a basis for granting special assessment deferments,and WHEREAS, staff has reviewed the required factors and has determined the resident meets the necessary factors and is therefore eligible for the deferment, and WHEREAS, the deferral of this one assessment will not pose a financial burden on the Street Capital Improvement Fund, and WHEREAS, the applicant is also aware the during the deferral period interest at 5.25 percent continues to accrue and will be added to the outstanding principal balance each year,and WHEREAS, repayment of the assessment will begin once the property is no longer eligible for deferment, such as but not limited to the sale of the property or the property no longer being classified as a homestead property, and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fridley that the special assessment payments are hereby deferred for the property located at 7569 Jackson Street in regards to Street Improvement Project ST. 2013-01. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF ,2013. SCOTT J. LUND-MAYOR ATTEST: DEBR.A A. SKOGEN - CITY CLERK 31 ` AGENDA ITEM amoF CITY COUNCIL MEETING OF DECEMBER 2, 2013 FRIDLEY TO: Walter T. Wysopal, City Manager, City Manage��"r'. PW13-073 FROM: James P. Kosluchar, Public Works Director Layne R. Otteson, Assistant Public Works Director DATE: November 25, 2013 SUBJECT: Initiate 2014 Street Rehabilitation Project No. ST2014-01 The attached resolution directs staff to prepare a feasibility report and initiate preliminary design and plan preparation for the proposed 2014 Street Rehabilitation Project No. ST2014-01. The feasibility report will address the scope of the work in the North Industrial area. Total length of the project is 3.4 miles. Please refer to the attached Figure A. The North Industrial area is generally commercial and industrial properties bound by University Avenue and the BNSF railroad from Commerce Circle South to 83`d Avenue. This project area was proposed for pavement rehabilitation in 2011 and 2013 but was deferred to be constructed in 2014 as directed by the City Council. All streets were built with underground utilities, asphalt pavement and concrete curbing and generally constructed from 1968 to the early 80's. Specific streets are being targeted within the area based on pavement condition and maintenance requirements. The segments were selected based upon projected pavement maintenance needs, as well as the Pavement Condition Rating which indicates pavement structural integrity and ride quality on a scale of 5(worst)to 35(best). Regular rehabilitation of the pavement under a planned program with proper timing allows us to minimize costs of maintenance throughout the roadway segment's life cycle. Preparation of the feasibility report will allow staff to determine what construction is needed and can take place within the CIP budget. Preliminary discussions with staff and property owners have resulted in identifying concerns with regard to pavement structure, drainage and water main. These concerns will be thoroughly analyzed by staff during the feasibility and design phases of project development. The feasibility report will provide a recommendation to the City Council on what construction should take place in 2014. As in past projects, we �repared a draft feasibility report and then moved ahead with a project open house on July 24 h. With this sequence, we are able to obtain feedback from property owners on candidate project segments and incorporate any concerns into the feasibility report before it is presented to the City Council. The timing of this workshop served to provide advance notice to affected residents and businesses of the project and projected assessments. In addition, it allows staff more time for project development and design, allowing incorporation of scope changes, local concerns, and adjustments relating to budget. 32 On July 24 an open house was held for property owners adjacent to and within the areas affected by the proposed project. There were 15 attendees including Council Member Ann Bolkcom. Staff delivered a forty-five minute presentation highlighting project overview, construction impacts, anticipated schedule, draft budget, and estimated assessments. The presentation concluded by emphasizing the importance of communicating with staff regarding any questions or concerns at the open house and thereafter. Staff responded to questions regarding the project following the presentation. No owners expressed concern over the need for the project, and several owners expressed support for the work. ftems of concern that were brought forth by owners at the meeting will be addressed in the feasibility report. The attached resolution orders the preparation of a feasibility report and preliminary plans for the project. The scope of the proposed report will address pavement, street improvements, water main, sanitary sewer, and storm sewer replacement. Staff recommends the City Council moves to adopt the attached resolution to initiate the 2014 Street Rehabilitation Project No. ST2014-01. LRO/Iro Attachments 33 RESOLUTION NO. 2013- A RESOLUTION ORDERING PREPARATION OF A PRELIlVIINARY REpORT AND PRELIlVIINARY PLANS AND SPECIFICATIONS FOR 2014 STREET REHABILITATION PROJECT NO.ST2014-01 NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Fridley as follows: 1. That it appears in the interests of the City and of the property owners affected that there be constructed certain improvements to-wit: Street and utility improvements, including milling, bituminous asphalt overlay, pavement reclamation, drainage,water main,and utility repairs including the street segments as follows: 73RD AVENUE COMN�RCE CIRCLE W TO UNIVERSITY AVENUE ��'AVENUE BNSF RAILROAD TO MAIN STREET 79�AVENUE HICKORY STREET TO MAIN STREET g 1 ST AVENUE BEECH STREET TO UNIVERSITY AVENUE 83�AVENUE MAIN STREET TO UNIVERSITY AVENUE BEECH STREET 77�AVENUE TO 81 ST AVENUE COMI��RCE CIRCLE SOUTH COMIV�RCE CIRCLE E. TO COMI��RCE CIRCLE W. COMI��RCE CIRCLE WEST CO1��IlV�RCE CIRCLE S. TO 73�AVENUE COMI��RCE LANE 73�AVENUE TO OSBORNE ROAD MAIN STREET OSBORNE ROAD TO 83�AVENUE That the work involved in said improvements listed above shall hereafter be designated as: 2014 STREET REHABILITATION PROJECT NO.ST2014-01 2. That the Public Works Director,James P.Kosluchar,City Hall,Fridley,MN,is hereby authorized and directed to draw the preliminary plans and specifications and to tabulate the results of his estimates of the costs of completion and all fees and expenses incurred(or to be incurred)in a preliminazy report of his fmding stating therein whether said improvements are feasible and whether they can best be made as proposed, or in connection with some other improvements(and the estimated costs as recommended), including also a description of the lands or area as may receive benefits there from and as may be proposed to be assessed. 3. That said preliminary report of the Public Works Director shall be furnished to the City Council. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 2nd DAY OF DECEMBER,2013. SCOTT J. LUND-MAYOR ATT'EST: DEBRA A. 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Fridley GIS � Map Date�11/26/2013 Pon x�GiSp�smept+nmeb�i�at5eee�A�o�n�cry Im�Nortninsxtt.m.a 35 � AGENDA ITEM � COUNCIL MEETING OF DECEMBER 2, 2013 F`o� CLA1 MS CLAIMS 1311 - ACH Pcard 161858 - 161954 36 PREPARED 11/26/2013, 13 :44:23 A/P CHECKS BY PERIOD AND YEAR PAGE 1 PROGRAM: GM350L CITY OF FRIDLEY FROM 11/18/2013 TO 11/29/2013 BANK CODE 00 ------------------------------------------------------------------------------------------------------------------------- CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # CHECK -------------------------------- AMOUNT ---------------------------------------- ----------------------------------------------- CCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT -------------------------------------------------------------- 11/26/2013 1311 U.S. BANK TRUST N.A. 21038 101-0220-415.42-21 11/OS/2013 BUDGET WRK SES FOOD POTBELLY 15, 143.05 101-0221-415.42-21 11/OS/2013 11/2013 101.24 REGISTRATION SPRINGSTED 11/2013 125.00 101-0331-415.42-20 11/O5/2013 OFFICE SUPPLIES OFFICEMAX 11/2013 101-0331-415.42-20 11/OS/2013 OFFICE SUPPLIES RETURN OFFICEMAX 67.68 101-0331-415.42-20 11/OS/2013 OFFICE SUPPLIES OFFICEMAX 11/2013 52.90- 101-0331-415.42-20 11/O5/2013 OFFICE SUPPLIES OFFICEMAX 11/2013 11.51 101-0331-415.42-21 11/OS/2013 POP WRKG MTG FINANCE DEMO WALGREENS 11/2013 �g,62 101-0331-415.42-21 11/OS/2013 LUNCH FINANCE DEMO JIMMY JOHNS 11/2013 114.13 101-0333-415.42-21 11/O5/2013 SSL CERTIFICATE RENEWAL GODADDY 11/2013 gg,gg 101-0440-425.42-20 11/OS/2013 OFFICE SUPPLIES OFFZCE MAX 11/2013 101-0440-425.42-20 11/OS/2013 OFFICE SUPPLIES OFFICE MAX 79��1 101-0440-425.42-20 11/OS/2013 11/20I3 30.35 101-0440-425.42-21 11/OS/2013 PAARMACEUTDCALESUPPLBESK WALGMARTS 11/2013 18.20 101-0440-425.42-21 11/OS/2013 RETURN BIKE RM BINS HOME DEPOT 11/2013 26.36 101-0440-425.42-21 11/OS/2013 11/2013 17.08- BIKE ROOM BINS HOME DEPOT 11/2013 24.54 101-0440-425.43-33 11/O5/2013 IN-FLIGHT WEB ACCESS GOGOAIR 11/2013 14.00 101-0440-425.43-33 11/OS/2013 IN-FLIGHT WEB ACCESS GOGOAIR 11/2013 14.00 101-0440-425.43-33 11/O5/2013 CHECK BAG IACP CONF DELTA AIR 11/2013 25.00 101-0440-425.43-33 11/OS/2013 CHECK BAG ZACP CONF DELTA AIR 11/2013 25.00 101-0440-425.43-37 11/OS/2013 IACP CONF MEALS VARIOUS 11/2013 122.44 101-0440-425.43-37 11%OS/2013 IACP CONF HOTEL MARRIOTT 11/2013 1,438.00 �101-0550-425.42-21 11/OS/2013 ZNTERVIEW MEALS JIMMY JOHNS 11/2013 26.47 _01-0550-425.42-21 11/OS/2013 INTERVIEW MEALS GUANGZHOU 11/2013 33.75 101-0550-425.43-33 11/OS/2013 CONF FUEL BILL SUPERETTE 11/2013 47.00 101-0550-425.43-37 11/OS/2013 HOTEL-CHIEF'S CONF MARRIOTT 11/2013 431.01 101-0550-425.43-37 11/OS/2013 FIRE CHIEF'S CONF-BERG FIRE CHIEF ASSO 11/2013 220.00 101-0550-425.43-37 11/OS/2013 FIRE CHIEF'S CONF-KOHNER FIRE CHIEF ASSO 11/2013 220.00 101-0550-425.43-37 11/OS/2013 FIRE CHIEF'S CONF HOTEL KAHLER HOTEL 11/2013 220.52 101-0550-425;43-40 11/OS/2013 RETURN DELIVERY USPS 11/2013 18.40 101-0550-425.43-40 11/OS/2013 PAGING SERVICE ACTIVE911 11/2013 8.75 101-0661-435.42-20 11/O5/2013 OFFICE SUPPLIES OFFICE MAX 11/2013 129.86 101-0661-435.42-20 11/O5/2013 OFFICE SUPPLIES OFFICE MAX 11/2013 2g,2q 101-0661-435.42-20 11/OS/2013 OFFICE SUPPLIES OFFICE MAX 11/2013 36.17- 101-0669-435.42-20 11/OS/2013 OFFICE SUPPLIES OFFICE MAX 11/2013 26.74 101-0770-455.42-21 11/O5/2013 CHARGING CORD RADIOSHACK 11/2013 13 .92 101-0770-455.42-21 11/OS/2013 CANOPY REPLACEMNT PIECES KDKANOPY 11/2013 60.68 101-0770-455.43-33 11/OS/2013 AIR PORT TAXZ,PARKING VARIOUS 11/2013 210. 90 101-0770-455.43-37 11/OS/2013 NRPA CONF MEALS VARIOUS 11/2013 103 .44 101-0880-465.42-20 11/OS/2013 OFFICE SUPPLIES OFFICEMAX 11/2013 6.47 101-0881-465.42-20 11/O5/2013 OFFICE SUPPLIES OFFICEMAX 11/2013 65.43 227-0000-415.42-20 11/OS/2013 RENTAL INSP SUPPLIES OFFICEMAX 11/2013 219.47 225-0000-415.42-20 11/OS/2013 OFFICE SUPPLIES-CASLE OFF.ICE DEPOT 11/2013 27.61 237-0000-415.42-21 11/OS/2013 SIGNHOLDERS PALAY DISPAY 11/2013 642.58 270-0771-455.42-21 11/O5/2013 PROGRAM SUPPLIES WAL-MART 11/2013 19.76 270-0771-455.42-21 11/OS/2013 EXHIBIT SUPPLIES AMAZON 11/2013 127.15 270-0771-455.42-25 11/OS/2013 GARDEN CARTS HAYNEEDLE 11/2013 809.96 270-0771-455.42-25 11/OS/2013 MN USE TAX EXPENSE 809.96 HAYNEEDLE 11/2013 55.68 270-0000-203.01-00 11/OS/2013 MN USE TAX PAYABLE 809.96 HAYNEEDLE 11/2013 55.68- PREPARED 11/26/2013, 13:44:23 A/P CHECKS BY PERIOD AND YEAR PAGE 2 PROGRAM: GM350L CITY OF FRIDLEY FROM 11/18/2013 TO 11/29/2013 BANK CODE 00 ---------------------------------------------------------------------------------------------------------------------- CHECK CHECK DATE NUMBER VENDOR NAME CHECK VENDOR # AMOUNT ------------------------------ INVOICE pp # PER/YEAR TRN AMOUNT ----- _ _____ ---------------------- ACCOUNT # TRN DATE DESCRIPTION --------------------------------------- ----------------------------------- -----------------�-------------------------- 01-6000-415.43-40 11/OS/2013 SOFTWARE/HRDWARE MAINT CREDITRON CORP 11 2013 2, 030.58 705-0000-415.42-21 11/OS/2013 ENVIRONMENT ROOM ALERT AVTECH SOFTWARE 11/2013 155.49 705-0000-415.42-21 11/OS/2013 MN USE TAX EXPENSE 155.49 AVTECH SOFTWARE 11/2013 10.69 705-0000-203.01-00 11/OS/2013 MN USE TAX PAYABLE 155.49 AVTECH SOFTWARE 11/2013 10.69- 705-0000-415.42-21 11/OS/2013 IPAD CASE-PW OTTERBOX 11/2013 96.36 705-0000-415.42-21 11/OS/2013 IPAD-PW APPLE STORE 11/2013 513.13 101-0666-435.42-25 11/OS/2013 DIRT KNIVES-SOD CUTTING AM LEONARD 11/2013 6g,g� 101-0666-435.42-25 11/OS/2013 MN USE TAX EXPENSE 69.97 AM LEONARD 11/2013 4_81 101-0000-203.01-00 11/OS/2013 MN USE TAX PAYABLE 69.97 AM LEONARD 11/2013 4.81- 101-0666-435.42-25 11/OS/2013 SNOWBLOWER HOME DEPOT 11/2013 963.67 101-0666-435.42-22 11/OS/2013 IRRIGATION PARTS HOME DEPOT 11/2013 135.56 101-0666-435.42-22 11/OS/2013 RETURN SUPPLIES HOME DEPOT 11/2013 59.93- 101-0666-435.42-22 11/OS/2013 ICE RINK SUPPLIES HOME DEPOT 11/2013 118.09 101-0770-455.42-21 11/OS/2013 SR ADMISSIONS OLD LOG THEATRE 11/2013 1,665.85 101-0770-455.42-21 11/OS/2013 TABLE COVERS PARTY CITY 11/2013 16.06 101-0770-455.42-21 11/OS/2013 POWER CORD BEST BUY 11/2013 23 .55 101-0770-455.42-21 11/OS/2013 CRAFT SUPPLIES BEST BUY 11/2013 16.05 101-0770-455.42-21 11/OS/2013 ADMISSIONS SEALIFE 11/2013 1,485.35 101-0770-455.42-21 11/OS/2013 BOWLING-MEA MERMAID 11/2013 60.00 101-0770-455.42-21 11/OS/2013 PIZZA,TOKENS MEA TRIP CHUCKECHEESE 11/2013 104.86 101-0770-455.42-21 11/OS/2013 TEEN DANCE PROSOUND 11/2013 450.00 101-0770-455.42-21 11/OS/2013 DJ HALLOWEEN PARTY TOTAL ENTERTNMT 11/2013 650.00 270-0771-455.42-21 11/OS/2013 CARVING KNZVES-PUMPKIN NT MICHAELS 11/2013 90.69 �270-0771-455.42-21 11/OS/2013 RETURN SUPPLIES HOME DEPOT 11/2013 41.69- f70-0771-455.42-21 11/OS/2013 PUMPKIN NGHT SUPPLIES HOME DEPOT 11/2013 353.78 270-0771-455.42-21 11/OS/2013 PUMPKIN NGHT SUPPLIES HANCOCK FABRIC 11/2013 22.43 270-0771-455.42-21 11/O5/2013 PUMPKIN NGHT SUPPLIES MENARDS 11/2013 117.83 270-0771-455.42-21 11/OS/2013 PUMPKIN NGHT SUPPLIES MILLS FLEET FRM 11/2013 50.63 101-0770-455.42-21 11/OS/2013 ZONE SUPPLIES CUB FOODS 11/2013 20.33 270-0771-455.42-21 11/O5/2013 FOG MACHINE JUICE SPIRITHALLOWEEN 11/2013 42 .83 11/22/2013 161858 ANOKA COUNTY CENTRAL COMMUNICA 1005 701.20 101-0440-425.43-32 11/12/2013 OCT WIRELESS SERVICE CHRG 2013355 11/2013 701.20 11/22/2013 161859 APACHE GROUP OF MINNESOTA,INC 1047 470.16 101-0660-415.42-22 11/12/2013 PAPER PRODUCTS 168676 11/2013 282 .10 101-0669-435.42-22 11/12/2013 PAPER PRODUCTS 168676 11/2013 51.72 101-0440-425.42-22 11/12/2013 PAPER PRODUCTS 168676 11/2013 70.52 101-0550-425.42-22 11/12/2013 PAPER PRODUCTS 168676 11/2013 47.02 270-0771-455.42-22 11/12/2013 PAPER PRODUCTS 168676 11/2013 9.40 601-7000-415.42-22 11/12/2013 PAPER PRODUCTS 168676 11/2013 g,4p 11/22/2013 161860 ADVANCE COMPANIES INC 1061 80. 00 101-0881-465.43-40 11/08/2013 ABATEMENT 8426 11/2013 80.00 11/22/2013 161861 ALLIED WASTE SERVICES #899 1082 21,942.59 237-0000-415.43-40 10/31/2013 OCT RECYCLING SERVICE 0899002369200 11/2013 21, 942.59 11/22/201'3 161862 DON ABBOTT 1086 50.00 101-0440-425.43-32 11/14/2013 NOV CELL PHONE REIMB 11/2013 50.00 PREPARED 11/26/2013, 13:44:23 A/P CHECKS BY PERIOD AND YEAR PROGRAM: GM350L PAGE 3 CITY OF FRIDLEY FROM 11/18/2013 TO 11/29/2013 BANK CODE --------------------------------------------------------------------------------------------------------------------------------00 CHECK CHECK __ DATE NUMBER VENDOR NAME VENDOR # CHECK --------------------------- AMOUNT --------------------------------------------------- ----------------------------------------------------- UNT # TRN DATE DESCRZPTION INVOICE PO # PER/YEAR --------------------------------------------------------------------------------------------------------------------------TRN_AMOUNT 11/22/2013 161863 ALLIANZ LIFE INSURANCE CO 1090 101-0550-425.43-31 11/19/2013 DEC PREMIUMS 623 .44 3666 11/2013 623.44 11/22/2013 161864 AUTOMATIC SYSTEMS CO INC 1158 602-7000-415.43-40 11/15/2013 LIFT STA PANEL DISPLAY 269175,269005 11/2013 659.08 659.08 11/22/2013 161865 AMSOIL, INC 1178 101-0000-142.00-00 10/30/2013 GEAR LUBE 807.10 15154269 11/2013 807.10 11/22/2013 161866 ANOKA COUNTY PROP RECORDS/TAX 1233 101-0881-465.43-40 11/12/2013 FILING FEES 276.00 529 11/2013 276.00 11/22/2013 161867 ALADTEC, INC 1283 101-0550-425.43-31 11/13/2013 FIRE MGR SUBSCRIPTION �931 1, 995.00 11/2013 1,995.00 11/22/2013 161868 ADVANCE SAORING COMPANY 1304 408-0005-415.43-41 10/31/2013 SHORING RAMP SUPPORT 1013222 391.16 11/2013 391.16 11/22/2013 161869 BERRY COFFEE COMPANY 2110 101-0770-455.42-21 10/17/2013 SR PROGRAM COFFEE 1126380, 1132771 11/2013 124.90 11/22/2013 161870 BOUND TREE MEDICAL, LLC 2131 W101-0440-425.42-21 11/07/2013 MEDZCAL GLOVES 81256164 60.02 � 11/2013 60.02 11/22/2013 161871 CRYSTEEL DISTRIBUTION INC 3004 101-0000-144.00-00 11/19/2013 POLY FENDER 85.23 FP152569 11/2013 85.23 11/22/2013 161872 COMMERCIAL ASPHALT 3100 101-0668-435.42-22 11/15/2013 ASPHALT 117.56 131115 11/2013 117.56 11/22/2013 161873 CUB STORE INC-NEW BRIGHTON STO 3126 101-0770-455.42-21 11/09/2013 ZONE PRTY SUPPLIES 19.25 11/2013 19.25 11/22/2013 161874 CENTRAL MN CUSTODIAL SERVICES 3198 101-0669-435.43-40 10/30/2013 OCT CLEANING SERVICE 1026 1,111.50 11J2013 1,111.50 11/22/2013 161875 COMMUNITY HEALTH CHARITIES 3z2� 101-0000-219.08-00 11/22/2013 PAYROLL SUMMARY 20131122 10.00 11/2013 10.00 11/22/2013 161876 CHANTICLEAR PIZZA 3239 101-0770-455.42-21 11/09/2013 ZONE PRTY PIZZA z6.00 11/2013 26.00 11/22/2013 161877 CENTERPOINT ENERGY-MINNEGASCO 3252 609-9100-415.43-38 11/12/2013 UTILITIES 3,089.32 101-0660-415.43-38 11/13/2013 97917173 11/2013 441.43 UTILITIES 80000141491 11/2013 986.55 601-7000-415.43-38 11/13/2013 UTILITIES 80000141624 11/2013 1,145.00 101-0666-435.43-38 11/13/2013 UTILITIES 80000141582 11/2013 101-0669-435.43-38 11/13/2013 UTILITIES 248.60 609-9200-415.43-38 11/13/2013 80000141533 11/2013 52.40 UTILITIES 80000141533 11/2013 63.25 PREPARED 11/26/2013, 13:44:23 A/P CHECKS BY PERIOD AND YEAR PAGE 4 PROGRAM: GM350L CITY OF FRIDLEY FROM 11/18/2013 TO 11/29/2013 BANK CODE pp ----------------------------------------------------------------------------------------------------------------- CHECK CHECK DATE NUMBER VENDOR NAME CHECK VENDOR # AMOUNT ------------------------------------------------------------------------------ ----------------------------------- UNT TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------ ---------------------------------------------------------------------------- 101-0550-425.43-38 11/13/2013 UTILITIES 80000141459 11/2013 152.09 11/22/2013 161878 CENTURY LINK 3295 613.95 101-0550-425.43-32 11/O1/2013 PHONE SERVICE Z010545 11/2013 306.22 601-7000-415.43-32 11/O1/2013 PHONE SERVICE Z010548 11/2013 157.60 101-0669-435.43-32 11/O1J2013 PHONE SERVICE Z010546 11/2013 113.23 270-0771-455.43-32 11/O1/2013 PHONE SERVICE 7848676 11/2013 36.90 11/22/2013 161879 CENTURY LINK 3295 955.16 101-0110-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 �.26 101-0220-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 18.16 101-0221-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 10.90 101-0331-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 43.58 101-0332-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 10.90 101-0333-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 32.69 101-0334-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 10.90 101-0440-425.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 352.28 101-0441-425.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 36.32 101-0550-425.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 58.13 101-0551-425.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 �,26 101-0660-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 119.85 101-0661-435.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 32.69 101-0669-435.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 4�,z1 0 101-0880-465.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 25.42 01-0881-465.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 36.32 101-0770-455.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 39.95 101-0770-455.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 3 .63 270-0771-455.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 18.16 601-6000-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 �,25 601-7000-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 7,26 225-0000-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 �.26 227-0000-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 7,26 237-0000-415.43-32 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 �.26 101-0000-135.00-00 11/O1/2013 PHONE SERVICE 612Z010553 11/2013 �.26 11/22/2013 161880 CENTURY LINK 3296 47.89 101-0220-415.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 � .44 101-0221-415.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 .15 101-0331-415.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 5.23 101-0332-415.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11J2013 2.55 101-0334-415.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 .33 101-0440-425.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 2�.39 101-0550-425.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 4.85 101-0661-435.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 .OS 101-0669-435.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 .65 101-0880-465.43-32 . 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 1.76 101-0881-465.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 2.2p 101-0770-455.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 1.66 270-0771-455.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 _42 601-6000-415.43-32 11/12/2013 LONG DIST CHARGES 1280551893 11/2013 .12 PREPARED 11/26/2013, 13:44:23 A/P CHECKS BY PERIOD AND YEAR PAGE 5 PROGRAM: GM350L CITY OF FRIDLEY FROM 11/18/2013 TO 11/29/2013 BANK CODE 00 ------------------------------------------------------------------------------------------------------------------------ CHECK CHECK DATE NUMBER VENDOR NAME VENDOR # CHECK --------------------------------------------- AMOUNT ------------------------------------- ACCOUNT # TRN DATE ----------"-"-'--'--------------- DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------------------------ ------------------------------------------ 227-0000-415.43-32 11/12/2013 --'--'----"-----------09-- LONG DIST CHARGES 1280551893 11/2013 11/22/2013 161881 CHARLESTON COUNTY FAMILY COURT 3316 101-0000-219.19-00 11/22/2013 295.41 PAYROLL SUMMARY 20131122 11/2013 295.41 11/22/2013 161882 DATA RECOGNITION CORPORATION-D 4124 601-6000-415.43-40 11/18/2013 106.88 STOCK MATERIAL DELIVERY 80620 11/2013 73.88 602-6000-415.43-40 11/18/2013 STOCK MATERIAL DELIVERY 80620 11/2013 33.00 11/22/2013 161883 DAVID BANK STUDIOS 4142 101-0440-425.43-40 11/18/2013 267.19 POLICE GROUP PHOTO 6189 11/2013 267.19 11/22/2013 161884 E.C.M. PUBLISHERS INC 5001 237-0000-415.43-34 11/15/2013 ADVERTISING-RECYCLZNG BIN 41062 5�4•75 11/2013 275.00 101-0881-465.43-34 11/15/2013 LEGAL NOTICES 42700,42699 11/2013 119.90 101-0881-465.43-34 11/20/2013 LEGAL NOTICE-ORD 1308 11/2013 179.85 11/22/2013 161885 ESCH CONSTRUCTIONS SUPPLY, INC 5024 2, 072.31 101-0668-435.42-25 11/20/2013 CORE DRILL 511364 11/2013 2,072 .31 11/22/2013 161886 EMERGENCY RESPONSE SOLUTIONS,L 5103 965.92 101-0550-425.42-22 11/OS/2013 FIREFIGHTER GLOVES 1051 11/2013 629.55 101-0550-425.43-40 11/15/2013 SCBA SERVICE 1065 11/2013 120.52 �101-0550-425.42-22 11/15/2013 SCBA PARTS 1068 11/2013 215.85 11/22/2013 161887 FOTH INFRASTRUCTURE & ENVIROME 6028 602-7500-415.43-30 11/12/2013 INFILTRATION/FLOW SERVICE 36516 ��2•00 11/2013 772 .00 11/22/2013 161888 FIRST STATE TIRE RECYCLING 6041 80.16 101-0668-435.43-40 10/02/2013 RECYCLE TIRES 26319 11/2013 80.16 11/22/2013 161889 FRIDLEY POLICE ASSOCIATION 6117 101-0000-219.22-00 11/22/2013 PAYROLL SUMMARY 20131122 82•00 11/2013 82.00 11/22/2013 161890 FLEET PRZDE 6151 101-0668-435.43-40 11/14/2013 SUBLET HYD CYL REPAIRS 57392712 2,087.29 11/2013 2, pg�,Zg � 11/22/2013 161891 GRAVES, MIKE 7078 ' 101-0668-435.42-17 11/20/2013 REZMB SAFETY BOOTS 70.00 11/2013 70.00 11/22/2013 161892 DIANE GUSEK 7164 101-0770-455.43-40 11/12/2013 ADULT INSTRUCTION 162.00 11/2013 162.00 11/22/2013 161893 MYRA HARRIS-JOHNSON 8016 50.00 101-0440-425.43-32 11/14/2013 NOV CELL PHONE REIMB 11/2013 50.00 11/22/2013 161894 KIM HERRMANN 8056 101-0550-425.43-32 11/14/2013 25.00 NOV CELL PHONE REIMB 11/2013 25.00 11/22/2013 161895 HAWKINS INC 8093 601-7000-415.42-22 11/06/2013 WTR CHEMICALS 3532778 480.68 11/2013 480.68 PREPARED 11/26/2013, 13:44:23 A/P CHECKS BY PERIOD AND YEAR PROGRAM: GM350L PAGE 6 CITY OF FRIDLEY FROM 11/18/2013 TO 11/29/2013 ------------------------------------------------------------------------------------BANK_CODE 00 CHECK CHECK -------------------- DATE NUMBER VENDOR NAME VENDOR # CAECK ------------------------------ AMOUNT ------------------------------------------------ ACCOUNT # TRN DATE -----�--"-'--'-'-"--------- ------------------- ESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ 11/22/2013 161896 INDEPENDENT SCHOOL DIST #14 9006 101-0770-455_43-32 11/07/2013 PHONE LINES 7,634.76 101-0770-455.43-32 11/07/2013 4333 11/2013 69.00 101-0770-455.43-40 11/07/2013 PHONE LINES 4333 11/2013 13.60 SEC ALARM SYSTEM 4333 11/2013 g2.12 101-0770-455.43-50 11/07/2013 BUILDING USAGE 4333 11/2013 7,510.04 11/22/2013 161897 INDUSTRIAL DOOR CO INC 9015 101-0669-435.43-40 10/23/2013 SERVICE,INSPECT DOORS D264643 $27•63 11/2013 827.63 11/22/2013 161898 ZNSTRUMENTAL RESEARCH, INC 9036 601-7000-415.43-40 10/03/2013 WATER TESTING 256.00 OCT 8165 11/2013 256.00 11/22/2013 161899 IPHOUSE INTERNET 9047 101-0333-415.43-32 11/OB/2013 WEB SITE 45.00 650214 11/2013 45.00 11/22/2013 161900 IDENTI-KIT SOLUTIONS gpg� 101-0440-425.43-40 11/15/2013 IS CARD SYSTEM CONTRACT 190790 1,319.00 11/2013 1,319.00 11/22/2013 161901 KATH FUEL OIL SERVICE 11014 101-0000-142.00-00 11/06/2013 pIL 2,253.01 438314 11/2013 2,253.01 11/22/2013 161902 KING ELECTRIC 11021 �101-0441-425.43-40 11/09/2013 SIREN REPAIRS 85.00 N 7318 11/2013 85.00 11/22/2013 161903 KILLMER ELECTRIC CO INC 11034 601-7000-415.43-40 11/12/2013 REPAIR WELL TRANSFORMER 7704821081 190.00 11/2013 180.00 11/22/2013 161904 TYCEL KELLY 11111 101-0770-455.42-21 11/12/2013 REIMB ZONE SUPPLIES 14.97 11/2013 14.97 11/22/2013- 161905 MARY KUKOWSKI 11112 101-0770-455.42-21 11/07/2013 REIMB JAM SUPPLIES 126.58 11/2013 126.58 11/22/2013 161906 LANDAN LUEDTKE 12179 227-0000-415.43-40 11/15/2013 CHORES/MORE 19.00 11/2013 19.00 11/22/2013 161907 JENNIFER LEAF 12181 101-0770-455.43-40 11/15/2013 CHORES/MORE 45.00 11/2013 45.00 11/22/2013 161908 MAC QUEEN EQUIPMENT INC 13006 101-0000-144.00-00 11J08/2013 HYD CYLINDER 301.47 2140018 11/2013 301.47 11/22/2013 161909 MIDWEST TESTING 13011 601-7000-415.43-40 11/04/2013 WATER METER TESTING 3060 1, 020.00 11/2013 1, 020.00 11/22/2013 161910 MINN POLLUTION CONTROL AGENCY- 13071 602-7000-415.43-37 11/18/2013 CERTIFICATE RENEW-SMALL SC163716 23.00 11/2013 23.00 11/22/2013 161911 METRO SALES INC 13135 101-0333-415.43-35 11/15/2013 PRINTER USAGE 226.58 565006 11/2013 226.58 PREPARED 11/26/2013, 13:44:23 A/P CHECKS BY PERIOD AND YEAR PROGRAM: GM350L PAGE '7 CITY OF FRIDLEY ----------------------------------------------------FROM_11/18/2013 TO 11/29/2013 BANK CODE 00 ECK CHECK ------------------------------------------------------------------------- DATE NUMBER VENDOR NAME VENDOR # CHECK ------------------------------------------------- AMOUNT --------------------------------- _ __COUNT # TRN DATE '------------------------- ---------------------------------------------SCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ----------------------------------------------------------- 11/22/2013 161912 MINNESOTA BENEFIT ASSOC - M.B. 13220 101-0000-219.09-00 11/22/2013 PAYROLL SUMMARY 55.68 20131122 11/2013 55.68 11/22/2013 161913 MENARDS - FRIDLEY 13256 101-0550-425.42-22 11/20/2013 BATTERIES,HOSE NOZZLE 48375 51.01 101-0666-435.42-22 11/14/2013 PLUMBING SUPPLIES 11/2013 16.84 48751 11/2013 34.17 11/22/2013 161914 STEVEN MONSRUD 13280 101-0440-425.43-32 11/14/2013 NOV CELL PHONE REIMB 50.00 11/2013 50.00 11/22/2013 161915 JIM MORK 13368 101-0440-425.43-32 11/�4/2013 NOV CELL PHONE REIMB 50.00 11/2013 50.00 11/22/2013 161916 CHRISTOPHER MC CLISH 13415 101-0440-425.43-32 11/14/2013 NOV CELL PHONE REIMB 50.00 11J2013 50.00 11/22/2013 161917 NORTHERN SANITARY SUPPLY INC 14089 101-0550-425.42-22 11/07/2013 VACUUM SAGS 7.46 164997 11/2013 7.46 11/22/2013 161918 DARIN NELSON 14169 101-0331-415.43-32 11/14/2013 NOV CELL PHONE REIMB 50.00 11/2013 50.00 11/22/2013 161919 OPEN YOUR HEART 15011 W _01-0000-219.08-00 11/22/2013 PAYROLL SUMMARY 30.00 20131122 11/2013 30.00 11/22/2013 161920 OFFICE ENVIRONMENT BROKERS INC 15021 227-0000-415.43-40 11/15/2013 RENTAL WRK AREA INSTALL 24030 1,847.75 11/2013 1,847.75 11/22/2013 161921 PRO STAFF 16029 101-0334-415.4,3-40 11/14/2013 TEMP SERVICE 1,382.40 101-0331-415.43-40 11/14/2013 102922307 11/2013 576.00 101-0334-415.43-40 11/21/2013 TEMP SERVICE 11/2013 TEMP EMPLOYEE 102923185 192.00 101-0331-415.43-40 11/21/2013 TEMP EMPLOYEE 11/2013 460.80 102923185 11/2013 153.60 11/22/2013 161922 PETCO 16146 101-0440-425.42-21 11/15/2013 K-9 SUPPLIES z20.30 OA050996 11/2013 220.30 11/22/2013 161923 PERFECT 10 CARWASH EXPRESS 16200 601-700.0-415.43-40 10/31/2013 CARWASHES PUBLIC WORKS 90.00 101-0440-425.43-40 10/31/2013 CARWASHES-POLICE 11/2013 10.00 11/2013 80.00 11/22/2013 161924 PET FOOD ETC 16201 270-0771-455.42-21 11/18/2013 PET SUPPLIES 18.52 11/2013 18 .52 11/22/2013 161925 CURTIS PRIBULA 16211 270-0771-455.43-33 11/OS/2013 REIMB MILEAGE 57.20 270-0771-455.42-22 11/15/2013 REIMB PAINT 11/2013 32.60 11/2013 24.60 11/22/2013 161926 POPE/DOUGLAS SOLID WASTE MGMT 16212 240-0000-425.43-40 11/15/2013 DRUG DESTRUCTION ADM FEE 187.20 11/2013 187.20 PREPARED 11/26/2013, 13 :44:23 A/P CHECKS BY PERIOD AND YEAR PROGRAM: GM350L PAGE S CITY OF FRIDLEY FROM 11/18/2013 TO 11/29/2013 -----------------------------------------------------------------------------------------------------------BANK CODE CHECK CHECK -------------------oo-- DATE NUMBER VENDOR NAME VENDOR # CHECK ---------------------------------------------- AMOUNT -------------------------------- --ACCOUNT # ------------------------ TRN DATE ________________ DESCRIPTION -------- -----------------------------------------------------------------------INVOICE__ PO # PER/YEAR TRN AMOUNT ---------------------------------------------- 11/22/2013 161927 RUFFRIDGE-JOHNSON EQUIP CO INC 18020 601-7000-415.43-41 10/23/2013 STREET SWEEPING SCREENER E02517 3,740.63 11/2013 3,740.63 11/22/2013 161928 TARA ROGNESS 18042 270-0771-455.42-21 11/12/2013 SUPPLIES-NATURE NOOK 62.45 11/2013 62.45 11/22/2013 161929 SCHIFSKY AND SONS INC 19045 101-0668-435.42-22 11/13/2013 ASPHALT 156.01 55845 11/2013 156.01 11/22/2013 161930 STREICHER'S 19050 101-0441-425.42-17 10/15/2013 UNIFORM NAMEPLATE 9�2-2� 101-0440-425.42-21 10/10/2013 1051421 11/2013 6.95 101-0440-425.42-17 10/17/2013 BUFFER TUBES,EXTRACTORS 1050734 11/2013 133.52 101-0440-425.42-17 10/30/2013 UNIFORMS 1051843 11/2013 UNZFORMS 47.71 101-0440-425.42-17 10/25/2013 1054140 11/2013 120.99 101-0440-425.42-17 10/14/2013 UNIFORMS 1053212 11/2013 149.98 101-0440-425.42-17 10/11/2013 UNIFORMS 1051256 11/2013 23.96 101-0440-425.42-17 10/08/2013 UNIFORMS 1050908, 51238 11/2013 151.19 UNIFORMS 2839,352,50751 11/2013 267.97 11/22/2013 161931 STAR TRIBUNE 19171 270-0771-455.43-34 10/31/2013 PUMPKIN NIGHT AD 250.00 1009734992 11/2013 250.00 �1/22/2013 161932 STAR TRIBUNE 19171 ' � 101-0220-415.43-31 11/10/2013 SUBSCRIPTION 39.65 10197607 11/2013 39.65 11/22/2013 161933 SCHMIT TOWING, INC 19202 240-0000-425.43-40 11/15/2013 DUI FORFEITURE TOW 2996 455.00 240-0000-425.43-40 11/15/2013 NARCOTIC FORFEITURE TOW 3383 11/2013 65.00 240-0000-425.43-40 11/15/2013 NARCOTIC FORFEITURE TOW 3811,3812,3847 11/2013 65.00 240-0000-425.43-40 11/15/2013 DWI FORFEITURE TOW 11/2013 195.00 3805,3437 11/2013 130.00 11/22/2013 161934 SUBURBAN TIRE WHOLSALE, INC 19229 101-0000-143.00-00 11/06/2013 TIRES 4,280.60 101-0000-143.00-00 11/18/2013 10121663 li/2013 1,839.94 TIRES 10121991 11/2013 2,440.66 11/22/2013 161935 S & S SPECIALISTS 19245 101-0668-435.43-40 11/08/2013 REMOVE TREE STORM DMG 75631 z93.91 11/2013 293.91 11/22/2013 161936 STANDARD SPRING PARTS 19333 101-0000-144.00-00 11/07/2013 U-BOLT 120.15 347078 11/2013 120.15 11/22/2013 161937 SHRED RIGHT 19359 101-0660-415.43-40 11/06/2013 DOCUMENT SHREDDING 164878 66.56 11/2013 66.56 11/22/2p13 161938 LYNN TORKILDSON 20016 101-0770-455.43-40 11/OS/2013 CHORES/MORE 63.75 11/2013 63.75 11/22/2013 161939 TERRY OVERACKER PLUMBING 20029 101-0880-465.43-40 11/11/2013 INSPECTIONS 264.00 38794 11/2013 72.00 PREPARED 11/26/2013, 13:44:23 A/P CHECKS BY PERIOD AND YEAR PAGE 9 PROGRAM: GM350L CITY OF FRIDLEY FROM 11/18/2013 TO 11/29/2013 BANK CODE 00 ------------------------------------------------------------------------------------ --------------------------------- ECK CHECK DATE NUMBER VENDOR NAME CAECK VENDOR # AMOUNT ---------------------------------------------- ------------------ ----------------------------------------------------- ACCOUNT # TRN DATE DESCRIPTION INVOICE PO # PER/YEAR TRN AMOUNT ------------------------------------------- ---------------------------------------------- ------------------------- 1-0880-465.43-40 11/13/2013 INSPECTIONS 38795 11/2013 96.00 101-0880-465.43-40 11/18/2013 INSPECTION 38798 11/2013 96.00 11/22/2013 161940 TOLL GAS & WELDING SUPPLY 20U57 353 .�9 101-0669-435.42-22 11/04/2013 WELDING SUPPLIES 159532 11/2013 353.79 11/22/2013 161941 TOP OF THE LINE LAWN & LANDSCA 20177 101-0881-465.43-40 11/06/2013 ABATEMENTS 74.81 3857 11/2013 74_81 11/22/2013 161942 UNITED PARCEL SERVICE 21025 6.96 601-7000-415.43-40 11/16/2013 RETURN PART YW2291463 11/2013 6.96 11/22/2013 161943 UNITED WAY 21035 25.00 101-0000-219.08-00 11/22/2013 PAYROLL SUMMARY 20131122 11/2013 25.00 11/22/2013 161944 VALLEY-RICH CO INC 22006 6,804.16 601-7000-415.43-40 10/17/2013 REPAIR WTR MAIN ERIVER RD 19388 11/2013 6, 804.16 11/22/2013 161945 VOSS LIGHTING 22016 268.68 101-0660-415.42-22 10/17/2013 LIGHTS 1523469100 11/2013 268.68 11/22/2013 161946 VOIGT'S BUS COMPANIES 22048 707.23 101-0770-455.43-33 11/11/2013 YOUTH TRIPS 60544,60545 11/2013 707.23 � /22/2013 161947 W.S.B. & ASSOCIATES INC 23012 2,760.00 �574-0000-435.43-30 10/25/2013 DRAINAGE ANALYSIS STR PRJ 1 11/2013 2,760.00 11/22/2013 161948 WAL-MART COMMUNITY/GEMB 23024 45.85 270-0771-455.42-21 10/31/2013 FLOATS FOR NETS-POND STDY 11/2013 45.85 11/22/2013 161949 BRIAN WEIERKE 23042 50.00 101-0440-425.43-32 - 11/14/2013 NOV CELL PHONE REIMB 11/2013 50.00 11/22/2013 161950 WALTERS RECYCLING & REFUSE SER 23088 714.31 101-0669-435.43-40 11/10/2013 REFUSE HAULING 565337 11/2013 504.46 270-0771-455.43-40 11/10/2013 REFUSE HAULING 565337 11/2013 209.85 11/22/2013 161951 XCEL ENERGY 24002 18,493 .06 601-7000-415.43-38 11/11/2013 UTILITIES 390552855 11/2013 17, 363.17 101-0660-415.43-38 11/14/2013 UTILITIES 391081957 11/2013 1, 129.89 11/22/2013 161952 YALE MECHANICAL INC 25003 16,400.00 408-0005-415.45-30 10/31/2013 REPLACE ROOFTOP HEATER 140049R 11/2013 16,400. 00 11/22/2013 161953 YOCUM OIL COMPANY 25015 9, 189.00 101-0000-141.00-00 11/18/2013 FUEL 592682 11/2013 9,189.00 11/22/2013 161954 WILLIAM YOUNG 2013901 2.00 101-0000-347.83-51 11/08/2013 REC REFUND 11/2013 2.00 DATE RANGE TOTAL * 142,605.50 * � AGENDA ITEM � CITY COUNCIL MEETING OF DECEMBER 2 201 QTY 4F � � FRIDLEY LICENSES Contractor T e A licant A roved B Air Comfort Heatin &AC Heatin James Hazeman Ron Julkowski, CBO Air Comfort Heatin &AC Gas James Hazeman Ron Julkowski, CBO ATC Construction Commercial or Andrew Carlson Ron Julkowski, CBO S ecial Brookl Aire Heatin &Coolin Heatin Michael Gl Ron Julkowski, CBO DDR Mechanical LLC Heatin DeAnn Reese Ron Julkowski, CBO Julian M Johnson Excavatin Nanc Grawl Ron Julkowski, CBO McGough Construction Commercial or Tom McGough Jr. Ron Julkowski, CBO S ecial PCS Technologies Inc Commercial or John Feldman Ron Julkowski,CBO S ecial Metro Heatin &Coolin Heatin David Reiland Ron Julkowski, CBO 46 � CITY COUNCIL MEETING OF � December 2, 2013 F�� BUSINESS LICENSE LIST TYPE OF LICENSE: APPLICANT: APPROVED BY: Christmas Tree Sales Home Depot#2802 Planning Applicant: Benjamin Conwell, Fire Marshal Store Manager Public Safety Director 5650 Main St NE 47 _ _ CITYOF FR[DLEY FRIDLEY MLJ1vICIPAL CENTER • 6431 LJNIVERSTTY AVE.N.E.FRIDLEY,MN 55432 (763)571-3450 • FAX(763)571-1287 • WWW.CI.FRIDLEY.MN.US November 27, 2013 Honorable Mayor and Members of the City Council City of Fridley, Minnesota Mayor and City CounciL• Pursuant to the City's Home Rule Charter, submitted herewith are the Revised 2013 and 2014 Budgets. This combined document contains information to provide the citizens of Fridley, their elected officials, City staff and other interested parties with a description of the proposed municipal services and investments for the coming year as well as the cost and means of paying for these proposals. In addition to serving as a recommended work plan, the budget document incorporates departmental performance indicators and departmental goals and objectives. The budget is expected to assign objective measures in these categories which assist residents in determining whether the City is achieving its overall mission while providing a reasonable return on their tax investment. Overview As Fridley becomes a fully developed community with a stable population,the ability to maintain, improve, or expand the types of services provided to our residents continues to evolve and present new challenges. This bt�dget reflects the changes necessitated by the City's maturity, current and future fiscal restraints, and it attempts to respond to market pressure and citizen- driven requests through certain innovative but fiscally sound public service policies. One such example is the response to citizen request for the expansion of City plowing of certain sidewalks and trails. The benefit of these expanded services is greater mobility of pedestrians and bicyclists. An expansion of this service is consistent with Council policies regarding Transportation Oriented Development and making the community more livable. The costs to achieve this goal, which are ongoing, are labor, materials and capital equipment. On the other hand, some of these requests have resulted in one-time revenue sources being allocated to activities such as emergency weather sirens. Both of these examples illustrate the complexity of delivering the necessary and desired services with limited resources. The City continues to monitor operational expenditures to achieve cost savings without negatively impacting service levels. Areas where the City has realized savings include reorganization of the rental inspection program from Fire to Community Development and the City Clerk from Finance to City Manager's Office. Positions consolidation has also taken place in the Finance Department in anticipation of a new Finance software computer system coming in 2014. In the area of capital equipment, the City has taken a strategic approach to the planning and acquisition of equipment. Funding sources are designed not to impact the operation levy. We 48 continue to re-evaluate numerous purchases where extending the useful life of some capital equipment could be achieved through renovation or reuse. In accordance with the City Charter and State Statute, a preliminary budget, along with the proposed 2013 tax levy collectible in 2014 was adopted by the City Council on August 26, 2013. With some changes from the preliminary estimates, this budget includes property tax supported funds (General, Debt Service, and Capital Projects) as well as all other operating or capital funds presented as a Special Revenue and Enterprise Funds. As mentioned above, this budget is more than a financial document. It reflects the City's plans, policies, practices, and goals regarding service objectives and sound resource management. The budget document is a critical tool used in the City's realization of its vision. As the City's operations and finances become increasingly sophisticated, measuring performance simply by budgetary cost containment is inadequate for determining success. In 2014 we will continue to improve on our capability to measure outcomes and create budget linkages so the public can better understand the performance of their tax dollar. Fiscal Climate The City's overall financial condition mirrors that of the State's. Fortunately for us the State has experienced improvements in both its fiscal and economic climate. While overall property values in the City declined again there are many signs of improvement such as the increased numbers of homes sold and homes newly constructed. We should not take this as evidence that we are out of the woods and on our way back to the prosperity levels experienced prior to 2009. We must continue to be diligent about the effectiveness of our spending and more self-reliant on revenues. We should not wither in the face of this challenge but invest wisely in strategic planning and be courageous in its defense. The Future The aspirational future of the City of Fridley remains high and the prospects for its achievement are great. This combined with a recovery of the private market contributes to a winning attitude. And, so much of this winning attitude is the result of past practices and policies demanded and achieved by previous Councils and administrations. Make no mistake about it, we have benefited greatly from their actions. We have learned our lesson about not depending too greatly on other levels of government for financial support. Therefore, we continue the practice of not depending on LGA to fund operations. In another year, we intend to be able to purchase the necessary vehicles and equipment without debt financing. Our water and sewer systems will derive the necessary funds to be self-sufficient in order to receive the necessary and required improvements. Additionally, there is a spirit of commitment on the part of the employees to serve in the best interests of the public by constantly seeking ways to improve public services while keeping costs under control. The City will need to be prepared for changes emanating from other levels of government in the form of mandates. One such mandate addressed in the 2014 budget and will continue to be of cost concern into the future is the Affordable Health Care and Portability Act. The redistributive financial effect of this law is unfolding daily. Consequently, both the cost of insurance directly attributable to this law is $60,000 in 2014. As early as 2017 the City may face penalties due to our modest plans being determined to be rich in benefit. Estimates that without management action to change plan offerings the City could pay up to $80,000 in penalties. Take this to mean 49 nothing less than the environment is constantly evolving and difficult to predict its financial impact. Guiding Factors The 2014 Budgets were developed during a time of managerial transition. The City Manager retired after a considerable tenure. Despite the loss of senior leadership the Interim City Manager �, and Finance Director, Darin Nelson, was able to not only keep the ship afloat but usher in new � procedures and perspectives to budgeting. One of these new perspectives was to us outcome indicators developed,by department heads. The result was a higher level of analysis conducted by the Mayor and Council when they reviewed the Budget. He also integrated the Capital Improvement Plan as a decision making tool for the General Operational Budget. To Darin's credit, the process was well received by the Mayor and Council and the Department Heads. Into the future, we intend to continue to integrate work done by the Council related to strategic planning into the budget process. These procedural improvements resulted in a budget that focuses on maintaining core services while planning for the needs of the future. Budget Summary CONSOLIDATED BUDGETS SUMMARY-ALL FUNDS 2013 2014 Revised Budget Revenues General Property Taxes $ 10,429,546 $ 10,643,492 User Fees & Charges 16,858,981 18,136,531 Licenses and Permits 955,700 875,200 Intergo�nernmental Re�enue 2,793,593 3,372,406 Other Income 1,117,061 1,097,320 Other Sources - Bond Proceeds - 1,716,127 Tota/ Revenue $ 32,154,881 $ 35,841,076 F�cpenditures By Program: Public Safety $ 7,460,109 $ 7,112,464 Public Works 15,186,903 17,333,563 Parks & Recreation 1,380,982 1,348,946 Community Development 1,266,323 1,473,248 General Go�ernment 8,435,318 8,357,050 Total Expenditures by Program $ 33,729,635 $ 35,625,271 By Category: Personnel $ 14,034,062 $ 14,548,269 Supplies 1,565,738 1,216,915 Senrices & Charges 11,632,749 11,626,721 Capital Outlay 5,188,284 6,959,300 Other Financing Uses/Debt Senrice 1,308,802 �,274,pgg Tota/Expenditures by Category $ 33,729,635 $ 35,625,271 50 Proposed Tax Levy Staff prepared the budget based upon a$11,511,288 tax levy which will sufficiently fund general operations, debt obligations, and capital equipment. The levy represents a$258,807 or 2.3% increase from 2013 tax levy. The chart below provides the t� impact for three different home valuation scenarios. The ta3ces , represented in this chart are only the City's share of a property's total tax liability. ' City of Fridley Home Value & Property Tax Comparison $300,000 - ___...__._..�..._.___._______________�__.._ __._..____ -- $1,600 ; $250,000 ?----__.__ _-__-------------______------------ ----^�._- 51,400 n ; rt � $200,000 ;_. ____. _ . .._ _ _ _ ._ . . ._ _._. _��. ��, �. $1,200 '� j �t��.'�?�. $1,000 p � $150,000 �--_._.__�___ _ �, , �,, �;`_' � �x S00 � Y ` . w , � $100,000 ' ,.. � i- � � �n � ,� 1,14 �"�103�- $600 � � �.� �� , � $71 : $630-�� ; � ` � $400 X $50,000 �4a $36 ��"�� __ t.a � � �`� �`;;�} $200 H S' +'_ "''...� `._..__._.__. .._...._ _.. ..._.' ,aa"�...._ .�' k s�,:..a.,'�`'��.(. ! Home � Home � Home � $ { Scenario 1 ( Scenario 2 Scenario 3 � -- -- -;�. ■2013 Residential Value � $111,960 � $167,272 �� ~ � _ _. _... . _.._ :__- ..._......- --- � �. _...... $248,749 i E�� 2014 Residential Value i $150,000 i i � , S1oo,o00 � � $zis,000 _ ._ _ __._ �___ _.__. ______-- �-._.w_�...__. _. _... _ ___ __._._... 2013 City Property Taxes� $420 � $714 .._ __._._. l. _. ___ ----._. --__. ____ _ _.._ .____ ____ . ,_ ._.. $1,148 .� , __._. _---- --- ! 2014 City Property Taxes $361 � ; !.�_----------_.___.- --___ __�_._ . __ I $630 $1,033 ; Conclusion As the staffs' role in the 2014 Budget preparation phase comes to a close I would like to recognize and thank the extraordinary efforts of Darin Nelson as Finance Director and Interim City Manager. His leadership and commitment made this budget a reality. Also to the Department Managers I extend my appreciation for stepping up into a new role of budget involvement. The final and most important decisions now rest with the Mayor and City Council. Staff stands ready to assist the City Council in any way necessary and looks forward not only to final budget approval but to implementing this work plan. Sincerely, iZ� alter T. ysopal City Manager 51 _ __ �.p,�:_ �.. I ;��. � �T . � �� • . u e Fridley, Minnesota December 2, 2013 City Council: Staff: Scott Lund, Mayor Wally Wysopal, City Manager Robert Barnette, Councilmember at Large Don Abbott, Public Safery Director James Saeflce, Councilmember Ward 1 John Berg, Fire Chief Dolores Varichak, Councilmember Ward 2 Deborah Dahl, Human Resources Director Ann Bolkcom, Councilmember Ward 3 Scott Hickok, Community Development Director Jack Kirk, Parks&Recreation Director Jim Kosluchar, Public Works Director Darin Nelson, Finance Director/Treasurer 52 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY TABLE OF CONTENTS Summary Elected8 Appointed Officials..................................................................................................... 4 Consolidated Budgets Summary-All Funds............................................................................... 5 2014 Consolidated Budgets-All Funds...................................................................................... 6 General Fund Revenues 8 Expenditures..................................................................................... 7 GeneralFund Revenue Recap..................................................................................................... 8 General Fund Expenditure Recap.....................................................................:.......................... 9 2014 General Fund Operating Revenues 8 Expenditures............................................................... 11 TaxLevies................................................................................................................................ 12 General Fund General Government: CityCouncil........................................................................................................................, 13 CityManagement............................................................:..................................................... 14 HumanResources............................................................................................................... 15 CityClerk/Records............................................................................................................... 16 Elections............................................................................................................................ 17 Legal.................................................................................................................................. 18 Accounting.......................................................................................................................... 19 Assess i n g........................................................................................................................... 20 Management Information Systems (MIS)................................................................................ 21 Public Safety: Police.................................................................................................................................. 22 EmergencyManagement........................................................................................................ 23 Fire...................................................................................................................................... 24 Public Works: MunicipalCenter..................................................................................................................., 25 Engineering ......................................................................................................................... 26 Lighting............................................................................. ................................ 27 .......................... ParkMaintenance ............................................................................................................... 28 StreetMaintenance.............................................................................................................. 29 Garage................................................................................................................................ 30 Parks 8 Recreation Recreati o n.......................................................................................................................... 31 Community Development: BuildingInspections............................................................................................................, 32 Planning............................................................................................................................. 33 RentalI ns pections............................................................................................................... 34 General Government: Emergency.......................................................................................................................... 35 Non-Departmental................................................................................................................ 36 53 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY TABLE OF CONTENTS Special Revenue Funds CableN.............................................................................................................................., 37 GrantManagement................................................................................................................ 38 SolidWaste Abatement.......................................................................................................... 38 SpringbrookNature Center..................................................................................................... 40 Capital Projects Funds CapitalEquipment................................................................................................................. 41 StreetImprovement............................................................................................................... 43 ParksImprovement................................................................................................................. 44 BuildingsImprovement........................................................................................................... 45 Enterprise Funds Wate r................................................................................................................................... 46 SanitarySewer...................................................................................................................... 47 StormWater........................................................................................................................., 48 MunicipalLiquor................................................................................................................... 49 Appendix StaffingLevels-2013 8 2014...................................................................................................... 50 2014 Budget Calendar.............................................................................................................. 51 54 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY Elected and Appointed Officials ELECTED OFFICIALS Term of Office Expires December Effective January 2013 Mayor Scott J.Lund 2016 Councilmember At Large Robert L. Barnette 2016 Councilmember, Ward I James T. Saeflce 2014 Councilmember, Ward II Dolores M.Varichak 2014 Councilmember, Ward Iil Ann R. Bolkcom 2014 Effective January 2014 Mayor Scott J.Lund 2016 Councilmember At Large Robert L. Barnette 2016 Councilmember, Ward I James T. Saeflce 2014 Councilmember, Ward It Dolores M.Varichak 2014 Councilmember,Ward III Ann R. Bolkcom 2014 APPOINTED OFFICIALS City Manager Walter T. Wysopal City Attorney Darcy M. Erickson Prosecuting Attorney Carl J. Newquist City Clerk Debra A. Skogen Department Heads: Finance Director/Treasurer Darin R. Nelson Director of Public Safety and Emergency Management Donovan W.Abbott Fire Chief John D. Berg Director of Public Works James P. Kosluchar Director of Parks and Recreation Jack G. Kirk Director of Community Development Scott J. Hickok Director of Human Resources Deborah K. Dahl 4 55 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY CONSOLIDATED BUDGETS SUMMARY-ALL FUNDS 2013 2014 Revised Budget Revenues General Property Taxes $ 10,429,546 $ 10,643,492 User Fees&Charges 16,858,981 18,136,531 Licenses and Permits 955,700 875,200 intergovemmental Revenue 2,793,593 3,372,406 Other Income 1,117,061 1,097,320 Other Sources-Bond Proceeds - 1,716,127 Tota/Revenue $ 32,154,881 $ 35,841,076 Exaenditures By Program: Public Safety $ 7,460,109 $ 7,112,464 Public Works 15,186,903 17,333,563 Parks&Recreation 1,380,982 1,348,946 Community Development 1,266,323 1,473,248 General Government 8,435,318 8,357,050 Total Expenditures by Program $ 33,729,635 $ 35,625,271 By Category: Personnel $ 14,034,062 $ 14,548,269 Supplies 1,565,738 1,216,915 Senrices&Charges 11,632,749 11,626,721 Capital Outlay 5,188,284 6,959,300 Other Financing Uses/Debt Service 1,308,802 1,274,066 Tota/Expenditures by Category $ 33,729,635 $ 35,625,271 5 56 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY 2014 CONSOLIDATED BUDGETS - ALL FUNDS Revenues Other Income Other Sources- 3�� / Bond Proceeds Intergov'tal ` 5� g� � � �� General �d��, Property Taxes Licensesand� �� ., 30% Permits 2% UserFees& Charges 51% Expenditures by Program General Government� ��,� �� PublicSafety �� 23% '':'' ' 20% Community Development 4% � �� 'i Parks&� Recreation 4% Public Works 49% Expenditures by Category Other Financing Uses/Debt Capital Outlay Service 19% 4% �� - �p.� k,`�Personnel � 41% , ,,� Services& F Charges �,��' 33% � ��`°�` - Supplies 3% 6 57 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY GENERAL FUND REVENUES&EXPENDITURES 2011 2012 2013 2013 2014 Actual Actual Budget Revised Budget REVENUES General PropertyTaxes $ 9,057,879 $ 9,641,494 $ 10,097,346 $ 10,097,346 $ 10,128,992 Licenses&Permits 847,392 851,976 800,150 955,700 875,200 Intergovernmental 1,622,376 874,778 806,082 831,981 826,700 Charges for Services 1,832,283 1,972,076 1,994,752 2,020,902 2,146,710 Fines&Forteitures 165,314 170,427 155,000 159,000 163,000 Special Assessments 29,577 39,851 44,100 44,100 44,100 � Miscellaneous 304,792 352,635 215,600 205,705 220,000 Transfers 623,467 600,000 641,000 641,000 673,306 Tofa/Revenues $ 14,483,080 $ 14,503,237 $ 14,754,030 $ 14,955,734 $ 15,078,008 EXPENDITURES Legislative $ 115,529 $ 120,873 $ 128,188 $ 126,722 $ 129,739 General Management 275,585 285,200 293,549 270,646 341,810 Human Resources 196,017 198,681 209,712 209,727 236,016 City Clerk/Records - - - - 113,059 Elections - - - - 52,325 Legal 383,841 402,952 423,990 423,990 426,385 City Management $ 855,443 $ 886,833 $ 927,251 $ 904,363 $ 1,169,595 Elections 14 42,284 6,460 6,460 - Accounting 664,574 673,112 716,111 696,450 662,554 Assessing 194,651 197,536 213,709 210,121 254,057 MIS 221,423 268,130 250,654 250,654 274,092 City ClerklRecords 148,020 158,438 161,126 161,288 - Finance $ 1,228,682 $ 1,339,500 $ 1,348,060 $ 1,324,973 $ 1,190,703 Police 4,981,756 5,072,240 5,315,813 5,403,708 5,476,449 Emergency Management 21,914 17,544 19,846 20,146 80,100 Police $ 5,003,670 $ 5,089,784 $ 5,335,659 $ 5,423,854 $ 5,556,549 Fire 1,216,466 1,170,304 1,237,552 999,309 1,254,615 Rentallnspections 131,934 138,379 147,828 164,146 - Fire $ 1,348,400 $ 1,308,683 $ 1,385,380 $ 1,163,455 $ 1,254,615 Municipal Center 235,542 231,343 263,768 263,768 224,761 Engineering 524,516 530,775 553,431 553,431 664,601 Lighting 207,499 228,115 268,000 268,000 224,500 Park Maintenance 977,660 866,130 967,764 967,764 934,125 Street Maintenance 1,104,625 984,959 1,099,879 1,099,879 1,022,111 Garage 354,756 411,291 441,382 441,382 447,184 Public Works $ 3,404,598 $ 3,252,613 $ 3,594,224 $ 3,594,224 $ 3,517,282 Parks&Recreation $ 770,983 $ 810,571 $ 881,765 $ 881,765 $ 897,035 Inspections 308,906 325,533 320,858 317,880 343,291 Planning 429,810 446,537 464,744 467,728 487,941 Rentallnspections - - - - 175,094 Community Development $ 738,716 $ 772,070 $ 785,602 $ 785,608 $ 1,006,326 Reserve $ - $ - $ 120,000 $ 120,000 $ 120,000 Non-Departmental $ 28,724 $ 26,535 $ 196,725 $ 196,725 $ 202,600 Tota/Expenditures $ 13,494,745 $ 13,607,462 $ 14,702,854 $ 14,521,689 $ 15,044,444 Surplus of Revenues over Expenditures 988,335 895,775 51,176 434,045 33,564 Beglnning Fund Balance 5,785,219 6,773,554 7,669,322 7,720,498 8,154,543 Ending Fund Ba/ance $ 6,773,554 $ 7,669,322 $ 7,720,498 $ 8,154,543 $ 8,188,107 7 58 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY GENERAL FUND REVENUES 2011 2012 2013 2013 2014 Actual Actual Bud et Revised Budget Taxes General Property Taxes $ 9,028,629 $ 9,608,310 $ 10,072,346 $ 10,072,346 $ 10,103,992 Penalty on Delinquent Taxes 29,250 33,184 25,000 25,000 25,000 Subtotal, Taxes $ 9,057,879 $ 9,641,494 $ 10,097,346 $ 10,097,346 $ 10,128,992 Licenses 8�Permits Licenses $ 279,565 $ 281,724 $ 266,900 $ 266,900 $ 273,400 Permits 567,827 570,252 533,250 688,800 601,800 Subtotal, Licenses&Permits $ 847,392 $ 851,976 $ 800,150 $ 955,700 $ 875,200 Intergovernmental Federal Grants&Aids $ 112,159 $ 111,940 $ 62,000 $ 42,249 $ 32,300 State Grants&Aids 1,510,217 762,838 744,082 789,732 794,400 Subfofal, lntergovernmental $ 1,622,376 $ 874,778 $ 806,082 $ 831,981 $ 826,700 Charges For Services Reimbursements $ 23,289 $ 28,556 $ 13,500 $ 18,800 $ 13,500 H� 197,700 201,700 205,700 205,700 209,800 Cable N 63,000 64,300 65,600 65,600 67,000 Water Fund(Admin &Ops) 264,400 269,700 275,100 275,100 280,600 Sewer Fund (Admin&Ops) 255,900 261,000 266,200 266,200 271,500 Storm Fund 235,700 240,400 245,200 245,200 250,100 Liquor Fund 83,500 85,200 86,900 86,900 86,900 Antenna Rental Fee 225,861 286,096 280,000 280,000 386,000 Other 2,792 2,887 2,400 2,400 2,500 Public Safety 242,496 286,171 287,752 316,902 314,210 Public Works 16,460 7,886 38,000 30,100 32,900 Community Development 18,274 7,833 11,500 11,100 12,200 Recreation 202,911 230,347 216,900 216,900 219,500 Subtota/, Charges for Services $ 1,832,283 $ 1,972,076 $ 1,994,752 $ 2,020,902 $ 2,146,710 Fines�Forfeitures $ 165,314 $ 170,427 $ 155,000 $ 159,000 $ 163,000 Special Assessments $ 29,577 $ 39,851 $ 44,100 $ 44,100 $ 44,100 Miscellaneous $ 304,792 $ 352,635 $ 215,600 $ 205,705 $ 220,000 Other Financing Sources Liquor Fund $ 350,000 $ 350,000 $ 250,000 $ 250,000 $ 250,000 Closed Debt Service Fund 250,000 250,000 350,000 350,000 350,000 CIP-Streets - 41,000 41,000 41,000 Close Out FCC Donations 23,467 - _ Close Out Section 8 - - - 32,306 Subtotal, OtherFinancingSources $ 623,467 $ 600,000 $ 641,000 $ 641,000 $ 673,306 TOTAL REVENUES $ 14,483,080 $ 14,503,237 $ 14,754,030 $ 14,955,734 $ 15,078,008 8 59 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY GENERAL FUND EXPENDITURES 2011 2012 2013 2013 2014 Actual Actual Budget Revised Budget PERSONNEL SERVICES Full Time Employee-Regular $ 5,846,634 $ 6,015,550 $ 7,484,321 $ 7,270,860 $ 7,599,851 Full Time Employee-Overtime 299,770 304,327 295,519 330,067 301,665 Temporary Employee-Regular 885,071 885,562 906,634 830,954 913,384 Temporary Employee-Overtime 4,543 3,375 - - 3,000 Employee Leave 1,042,016 1,043,991 - 20,000 - Medicare Contribution 114,038 116,674 124,145 124,455 127,149 PERA Contribution 777,120 805,443 838,964 831,498 914,343 Social Security Contribution 290,506 288,392 311,608 312,706 308,825 Fire Pension Contribution 99,320. 105,103 115,000 140,700 140,700 Deferred Comp-457 Contribution 12,747 12,875 13,133 13,133 5,209 Health Insurance 553,577 646,676 685,491 646,435 758,034 Dental lnsurance 14,564 15,353 17,365 16,815 16,136 Life Insurance 9,924 13,840 10,992 14,442 6,337 Cash Benefit 251,084 253,640 275,047 278,854 263,176 Unemployment Compensation 10,685 10,966 10,000 10,000 - Worker's Compensation 193,527 176,798 187,903 179,955 185,615 Work Order Transfer-Labor (17,093) (10,219) - _ _ TOTAL PERSONNEL SERVICES $ 10,388,033 $ 10,688,346 $ 11,276,122 $ 11,020,874 $ 11,543,424 SUPPLIES Fuels&Lubes $ 280,427 $ 255,921 $ 288,570 $ 283,693 $ 259,921 Clothing/Laundry Allowance 60,927 64,739 76,350 94,486 77,245 O�ce Supplies 32,073 21,819 24,408 25,257 27,528 Operating Supplies 96,627 115,981 129,878 127,233 123,584 Suppfies for Repair&Maintenance 189,899 191,629 258,605 256,682 230,000 Small Tools&Minor Equipment 45,222 38,233 32,470 52,591 42,200 Work Order Transfer-Parts 127,981 97,083 113,303 115,658 105,275 TOTAL SUPPLIES $ 833,156 $ 785,405 $ 923,584 $ 955,600 $ 865,753 OTHER SERVICES&CHARGES Professional Services $ 498,776 $ 575,629 $ 556,170 $ 587,280 $ 593,230 Dues&Subscription 42,520 44,548 43,448 45,087 51,435 Communication 125,414 123,618 145,971 140,159 164,373 Transportation 12,136 15,152 18,870 20,635 18,935 Advertising 6,951 13,550 12,890 14,800 13,950 Printing&Binding 45,322 49,514 50,386 51,425 56,200 Insurance, Non-personnel 115,092 118,030 118,822 118,006 92,462 Conferences&Schools 35,059 38,179 59,711 61,853 143,363 Utility Services 353,119 325,712 403,550 401,392 345,060 IS Fund Charge - 71,390 - _ _ Services Contracted, Non-Prof. 651,241 632,977 692,820 698,594 687,353 Rentals 16,754 15,455 21,710 18,900 14,180 Miscellaneous 3,387 2,606 124,700 123,700 123,400 Bad.Check Expense _ _ _ Payments to OtherAgencies 85,465 83,188 94,975 94,975 96,326 TOTAL OTHER SERV/CES& CHARGES $ 1,991,236 $ 2,109,548 $ 2,344,023 $ 2,376,806 $ 2,400,267 9 60 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY GENERAL FUND EXPENDITURES 2011 2012 2013 2013 2014 Actual Actual Budget Revised Budget CAPITAL OUTLAY Imp Other Than Building $ - $ 12,830 $ - $ _ $ _ Machinery 282,320 11,333 - 9,284 60,000 Furniture&Fi�ures _ _ _ _ _ TOTAL CAPITAL OUTLAY $ 282,320 $ 24,163 $ - $ 9,284 $ 60,000 OTHER FINANCING USES Operating Transfers $ - $ - $ 159,125 $ 159,125 $ 175 000 TOTAL GENERAL FUND $ 13,494,745 $ 13,607,462 $ 14,702,854 $ 14,521,689 $ 15,044,444 10 61 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY 2014 GENERAL FUND OPERATING REVENUES & EXPENDITURES Revenues Licenses& Permits 6% Intergov'tal 6% Charges For Services 14% Other 3% Taxes 67% Transfers 4% Expenditures by Program Fire 8% Police 37% Public Works 24% Finance Parks&Rec 8% 6% City Comm Mgm't Other Dev 7% 3% 7% Expenditures by Category Supplies 6% Other Services& Charges 16% Operating Transfers 1% Personal Services 77% 11 62 CITY OF FRIDLEY 2014 ANNUAL BUDGET SUMMARY TAX LEVIES Percent 2��2 2013 2014 Change General Fund $ 9,602,809 $ 9,972,346 $ 10,053,992 0.82% Capital Equipment Fund - - 175,000 100.00% Springbrook Nature Center Fund 320,200 331,700 339,300 229% Debt Service 780,730 948,435 942,996 -0.57% Total Tax Levy $ 10,703,739 $ 11,252,481 $ 11,591,288 2.30% 10-Year levy Comparison sla,000,000 _ S12,000,000 _ __ __ S1o,000,000 -- � _ Ss,000,000 r�r�r �"'�E If � `: � !'��i, $6,000,000 $4,000,000 $2,000,000 $� 8.56% 5.17% 3.55% -0.57% 6.84% 3.85% 1.91% 5.13% 2.30% 2005 2006 2007 2008 2009 2010 2011 I 2012 2013 2014 �General Fund Capital Improvement Fund ■Capital Equipment ■Springbrook Nature Center Debt Service 1� 63 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Legislative Division: City Council 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budqet Revised Bud et Personnel $ 88,151 $ 92,558 $ 97,868 $ 97,868 $ 98,543 Supplies 25 23 800 800 800 Other Services&Charges 27,353 28,292 29,520 28,054 30,396 Totals $ 915,529 $ 120,873 $ 128,188 $ 126,722 $ 129,739 Method of Financing General Fund $ 115,529 $ 120,873 $ 128,188 $ 126,722 $ 129,739 Number of Elected Officials 5.0 5.0 5.0 5.0 5.0 Description of Services: The City Council sets policy for the City within guidelines of the City Charter and provides administrative directives through the office of the City Manager. The Council has two regular meetings scheduled each month. Five commissions submit advice to the City Council. They are as follows: Planning,Appeals, Parks&Recreation, Environmental Quality& Energy and Charter. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Council/Conference meetings 28 28 29 30 Council/Commission survey meetings 3 3 3 3 Local Board of Appeal& Equalization meetings 2 2 2 2 Budqet Comments/Issues• • 2014 budget is consistent with 2013. 1� 64 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: City Management Division: General Management 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budget Revised Budqet Personnel $ 224,691 $ 223,782 $ 237,408 $ 195,046 $ 239,333 Supplies 2,100 2,729 2,353 3,250 3,250 Other Services&Charges 48,794 58,689 53,788 72,350 99,227 Totals $ 275,585 $ 285,200 $ 293,549 $ 270,646 $ 341,810 Method of Financing General Fund $ 275,585 $ 285,200 $ 293,549 $ 270,646 $ 341,810 Number of Employees(FTEs) 3.00 3.00 3.00 3.00 3.00 Descrintion of Services• The City Manager provides general administrative supenrision of all City Departments. This role includes review and approval of budgets, the hiring&firing of employees and the development of policy recommendations for the City Council. The City Manager's office also prepares Council agendas and has responsibility for communication with staff, the City Council, the general public and other governmental agencies. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Agendas for City Council meetings 23 25 23 24 City newsletters 6 6 6 6 City Council/Commission Survey 1 1 1 0 Citizen Survey N/A N/A N/A � SWOT planning with Council&staff N/A N/A 1 1 Business retention visits N/A N/A N/q 24 Budaet Comments/Issues• •The 2014 budget incfudes$18,000 in Other Services&Charges for a biennial citizen survey. •The 2013 revised budget includes a reduction in personnel expenditures due to the vacancy of a city manager for the first half of 2013. Other Services&Charges increased to account for the additional expenditures related to a hiring consultant for the city manager position. 14 65 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: City Management Division: Human Resources 2011 2012 2013 2013 2014 Expenditures b Cate ory Actual Actual Budget Revised Budget Personnel $ 184,405 $ 189,110 $ 191,255 $ 191,255 $ 195,075 Supplies 1,623 2,157 2,600 2,600 2,600 Other Services&Charges 9,989 7,414 15,857 15,872 38,341 Tota/s $ 196,017 $ 198,681 $ 209,712 $ 209,727 $ 236,016 Method of Financin General Fund $ 196,017 $ 198,681 $ 209 712 , $ 209,727 $ 236,016 Number of Employees(FTEs) 2.00 2.00 2.00 2.00 2.00 Descrintion of Services• Establishes and maintains the personnel policies for the city.Address all human resource matters including recruitment, employee benefits, personnel guidelines, labor negotiations, and OSHA conformance. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Recruitment-City Position Filled Full-time(Authorized) � 3 �2 Part-time/Seasonal* 10 19 46 48 Health Insurance-% increase in Premiums 9.9% 15.4% 0 450 Workers Compensation 6.4/0 12.0/o Workers Comp Mod Factor'* 0.90 0.86 Number of Workers Comp Claims �•8� 0.90 20 12 12 15 Total Cost of Workers Comp Claims $105,751 $75,796 $60,000 $70,000 *-Excludes 102 Election Judges in 2012 **-A mod factor of 1.0 is considered the norm Budaet Comments/Issues• • Healthcare Reform will significantly change the landscape of benefits and Human Resources administration, not only from a administration and financial perspective, but in supporting staff and providing communication. It is expected to cost an additional 3-5% in taxes with additional excise taxes and uncertainty to continue into 2014. • Due to aging workforce and baby boomers starting to retire,we will see an increase in retirements and staffing efforts. In addition, changes in the PERA's Police and Fire Pension Fund will likely result in 4-5 additional staffers to retire in 2014. •Along with a newer workforce, training and staff development initiatives are being planned for 2014. 15 66 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: City Management Division: City Clerk/Records 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Bud et Revised Budget Personnel $ 130,390 $ 138,552 $ 140,193 $ 121,193 $ 92,443 Supplies 3,000 1,060 2,320 2,320 1,700 Other Services&Charges 14,630 18,826 18,613 37,775 18,916 Totals $ 148,020 $ 158,438 $ 161,126 $ 161,288 $ 113,059 Method of Financinq General Fund $ 148,020 $ 158,438 $ 161,126 $ 161,288 $ 113,059 Number of Employees(FTEs) 2.00 2.00 2.00 2.00 1.00 Description of Services: Administers &supervises:the city's records management program and document imaging system, MN Data Practices Act, business licensing and telephone/voicemail system. Maintain City Code and City Charter; monitor local and state legislation; provide research and analysis services, draft city ordinances, resolutions, policy and procedures; provide general information to public officials, general public and city personnel on regulations and polices of the city; serve as liaison to the City Charter Commission and Twin Cities Gateway Tourism, Notary, and special projects as assigned. 2011 2012 2013 2014 Kev Measures: Actual Actual �stimate Proiected Number of Business/Liquor Licenses Processed 253 277 260 260 Number of Dog Licenses Processed 800 752 800 500 3% Lawful Gambling Tax Received $55,237 $61,123 $60,000 $60,000 Budaet Comments/Issues• •There was a spike in tree trimmer and solicitor licenses due to large storms that past few years. •The City is anticipating a change in how dog licensees are be renewed. Staff is analyzing the options available, but anticipates moving away from annual renewals. •There was also a shift in the 2013 Revised Budget for the publication requirements of city charter amendments. •The City Clerk/Records division reorganized and is now under the City Management department. 1 Fi 67 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: City Management Division: Elections 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budget Revised Budqet Personnel $ - $ 38,379 $ - $ - $ 43,719 Supplies - 1,262 500 1,700 1,200 Other Services&Charges 14 2,643 5,960 4,760 7,406 Totals $ 14 $ 42,284 $ 6,460 $ 6,460 $ 52,325 Method of Financing General Fund �$ 14 $ 42,284 $ 6,460 $ 6,460 $ 52,325 Number of Employees(FTEs) 0.00 0.00 0.00 0.00 0.00 Descrintion of Services• Administers elections and works to minimize any delays experienced by voters. They serve as an important impartial authority for encouraging voter registration,for recruiting and assigning election judges, assisting in the accuracy of the voting equipment, county of ballots and certification of elections results and petitions. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Registered Voters on Election Day N/A 18,266 N/A 16,500 Percentage of Voter Turnout N�q �9% N�A o Number of In Person Absentee Ballot Voters N/A 65/o 512 N/A 550 Budpet Comments/Issues• • The Elections division reorganized is now under the City Management department. •An increase in the budget is due to the new election equipment/maintenance agreement with Anoka County and the hiring of a temporary employee to help with absentee voting during the two election cycles. While 2014 is a non-presidential election and the voter turnout is usually lower, the City still has to staff the precincts with the same number of election judges. In addition, due to legislative changes to absentee ballots, we may have more individuals completing in-person absentee voting as they no longer need an excuse to use an absentee ballot. 17 68 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: City Management Division: Legal 2011 2012 2013 2013 2014 Expenditures by Cate ory Actual Actual Bud et Revised Budget Other Services&Charges $ 383,841 $ 402,952 $ 423,990 $ 423,990 $ 426,385 Method of Financing General Fund $ 383,841 $ 402,952 $ 423,990 $ 423,990 $ 426,385 Number of Employees(FTEs) 0.00 0.00 0.00 0.00 0.00 Descrintion of Services: Provides legal council to the City Council, City Commissions, and City staff on municipal questions and also prosecutes criminal offenses. Two local firms provide legal services. The City Attorney attends Council meetings, provides legal opinions, and aids in the development of ordinances and resolutions. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. 18 69 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Finance Division: Accounting 2017 2012 2013 2013 2014 Expenditures by Category Actual Actual Budget Revised Budget Personnel $ 600,489 $ 608,573 $ 651,731 $ 634,000 $ 600,765 Supplies 9,163 8,425 6,200 6,450 7,638 Other Services&Charges 54,922 56,114 58,180 56,000 54,151 Totals $ 664,574 $ 673,112 $ 716,111 $ 696,450 $ 662,554 Method of Financing General Fund $ 664,574 $ 673,112 $ 716,111 $ 696,450 $ 662,554 Number of Employees(FTEs) 7.00 7.00 7.00 7.00 6.50 Descrintion of Services• Responsible for the supervision, administration, and planning of the City's#inancial activities. These activities include: financial reporting, utility billing&collections, revenue collections, investments, debt management, risk management, grant management, budget preparation, and municipal off-sale liquor operations. The Finance DirectorlTreasurer and other staff members provide financial information to the Ciry Council, the City Manager and all departments.Also provide financial services to the Fridley Housing and Redevelopment in the maintenance of tax increment data records. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected #of employees paid 287 *453 296 *453 #of utility accounts changing ownership 310 358 263 310 #of utility accounts enrolled in autopay N/A 535 554 5g2 City-wide debt balance $14.9mi1 $14.7mi1 $13.1mi1 $11.4mi1 #of properties included in assessment process 986 g21 ggg ggq "election year for payroll Budaet Comments/Issues• • The 2014 budget for the Accounting Division generalfy supports current level services, with the exception of anticipated increased participation in on online utility billing by water/sewer customers and the continued multi- year installation plan of automatic meter reading water meters (AMR's). Savings/costs of the utility billing change and AMR's will be realized in the Utility Fund. The Accounting Division is also anticipated to go live with a new financial system during the year. •The Finance Department reorganized in the fall of 2013,with parts of the reorganization taking place in 2013 and the remainder slated for the beginning of 2014. the Accounting Division personnel was decreased by one half-time FTE. Changes in processes and other efficiencies have allowed for a reduction in staffing needs. Other changes for the department include the addition of a half-time FTE in the Assessing Division to account for an increased petition case load along with the reduction of one FTE within the City Clerk/Records division. 1G 7� CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Finance Division: Assessing 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budget Revised Budqet Personnel $ 167,623 $ 184,335 $ 206,488 $ 202,771 $ 245,445 Supplies 478 317 380 600 450 Other Services&Charges 26,550 12,884 6,841 6,750 8,162 Tota/s $ 194,651 $ 197,536 $ 213,709 $ 210,121 $ 254,057 Method of Financing General Fund $ 194,651 $ 197,536 $ 213,709 $ 210,121 $ 254,057 Number of Employees(FTEs) 2.00 2.00 2.00 2.00 2.50 Descriqtion of Services• Implements the State of Minnesota's property tax statues as they apply to the City of Fridley. Classifies all taxable property and determines the apprised value of all real property within the City. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Total Market Value $2.35 billion $2.28 billion $2.06 bitlion $2.08 billion Sales Ratio(State mandates 90-105%) 95.0 g4.g 94 g �5 Tax Court Petitions 75 63 51 50 All Property Sales Jan 1 -Dec 31 351 388 392 395 Budqet Comments/Issues• • The 2014 budget for the Assessing Division provides for current level of services, but does address the need for additional staff to address the continual high number of tax petitions. An additional half-time FTE will be dedicated to residential appraising, allowing the current residential appraiser to assist the City Assessor with commercial tax petitions. With the addition of a half-time FTE,the need for seasonal appraiser is eliminated. • The City continues to have a substantial number of tax court petitions which may impact costs for"Other Services &Charges" if settlements cannot be reached and appraisals need to be completed. •Additional education and designation requirements mandated by the State will increase our education expense in 2014 by approximately$600. • Dues and license fees will also increase by$400 with the additional staff member. 20 71 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Finance Division: Management Information Systems(MIS) 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Bud et Revised Budget Personnel $ 206,453 $ 210,856 $ 214,473 $ 214,473 $ 218,152 Supplies 1,331 3,000 6,750 6,750 4,100 Other Services&Charges 13,639 54,274 29,431 29,431 51,840 Totals $ 221,423 $ 268,130 $ 250,654 $ 250,654 $ 274,pg2 Method of Financing General Fund $ 221,423 $ 268,130 $ 250,654 $ 250,654 $ 274,092 Number of Employees(FTEs) 2.00 2.00 2.00 2.00 2.00 Descri4tion of Services• Provides information system support, nefinrorking support and application development for all city departments. Also coordinates the city's use of information technology through long-range planning and policy development and facilitates communication between the city and its citizens through development of the city's website. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Requests for Service 262 239 450 600 Average Days to Close Service Request 62 27 8 5 Percent of Requests Closed Within 1 Day 46% 47% 58% 70% Long-term Projects 3 4 g g Devices Supported 2�5 2�5 255 270 Bud�et Comments/Issues• • Other Services and Charges are increasing in the 2014 budget for the MIS Division due to a change in managed print services. Print services will be accounted for within the MIS division rather than being allocated to other departments in order to better manage service contracts and achieve city-wide cost savings. The MIS budget increased, but other departments will see decreases in managed print services. fn addition, approximately $4,000 is being dedicated to city-wide application/software training. • Tracking all service requests leads to larger number of cases for 2013 and beyond. Previously, only requests requiring�4 hours or more to close were tracked. This change also leads to a reduction in the amount of time requests remain open and the percentage of requests that are closed within one business day. • The proliferation of mobile devices in 2013 and 2014 raises number of devices supported. • Change to project planning&funding process in 2013 enables more projects to be undertaken going forward. 21 72 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Police Division: Police 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Bud et Revised Budqet Personnel $ 4,379,972 $ 4,578,675 $ 4,785,435 $ 4,831,121 $ 4,936,509 Supplies 255,860 238,684 261,649 294,574 245,000 Other Services&Charges 227,495 254,881 268,729 268,729 294,940 CapitalOutlay 118,429 - - 9,284 Totals $ 4,981,756 $ 5,072,240 $ 5,315,813 $ 5,403,708 $ 5,476,449 Method of Financing General Fund $ 4,g81,756 $ 5,072,240 $ 5,315,813 $ 5,403,708 $ 5,476,449 Number of Employees(FTEs) Sworn Officers: 36.00(1) 38.00(2) 38.00(2) 38.00(2) 38.00(2) Civilian Staff: 12.55 12.55 12.55 12.55 12.55 (1) Four open positions are on hold due to hiring freeze. (2) Two open positions are on hold due to hiring freeze. One position recovered in 2012 to reinstate the second SRO position.The DEA Task Force replacement officer,previously funded from the Police Activity Fund was moved to GF in 2012. Descriotion of Services• The mission of the Police Department is to promote a safe and desirable city by partnering with the community to preserve life, protect property, and defend rights. We will strive to enhance public trust through quality leadership, education& respect for all while enforcing the laws with impartiality. We will provide all service with integrity and the highest degree of professional behavior. Our police division consists of 38 sworn officers, 6 full-time civilian employees, 3-32-hour civilian employees and 7 part-time civilian employees. The Police Division is responsible for the enforcement of criminal laws and investigation of criminal offenses, proactive operations to apprehend criminals,traffic law enforcement,traffic accident investigation, preventive patrol, crime prevention, response to medical emergencies, school liaison and youth outreach. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Calls for Service 21,222 20,791 21,217 21,230 Criminal offenses-Part I 1,370 1,313 1,339 1,311 Criminal offenses-Part II 1,964 1,977 1,989 1,917 PhysicalArrests 1,145 1,133 1,009 960 Traffic Violations 2,860 2,590 2,430 ' 2,500 Budaet Comments/Issues• • Communications increased by$7,500 to provide mobile data connection for squad-based computer equipment to access the Criminal Justice Data Network. Service was previously provided by LOGIS at no charge.A policy change at LOGIS requires the Police Department to obtain mobile data connectivity through a different provider. • Conferences and Schools increased by$9,750 due to restored funding for training needs that were deferred during the recent recession. • Fuels and Lubes decreased by$12,686 due to decrease in fuel cost estimate from$3.389/gallon to $3.00/gallon. 22 73 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Police Division: Emergency Management 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budqet Revised Bud et Personnel $ _ $ _ $ _ $ Supplies 3,124 5,085 4,300 4,600 $ Other Services&Charges 18,790 12,459 15,546 15,546 16,922 Capital Outlay _ Totals - ' - 60,000 $ 21,914 $ 17,544 $ 19,846 $ 20,146 $ 80,100 Method of Financin General Fund $ 21,914 $ 17,544 $ 19,846 $ 20,146 $ 80,100 Number of Employees(FTEs) 0.00 0.00 0.00 0.00 0.00 Description of Services• Responsible for the planning and implementing of safely procedures in case of local, regional or national emergencies or disasters. Planning includes training of personnel for emergencies, maintaining an outdoor warning system, and providing an emergency operations center. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Projected Volunteer Reserve Officer Hours 4,163 3,053 3,140 3,200 Budqet Comments/Issues• • Maintenance issues and resulting costs of repair for the City's 25-year old outdoor warning sirens have been increasing over the last several years. $60,000 has been budget for the replacement of the controller components of all eight sirens. Staff is also determining the cost benefit of potentially replacing all eight siren heads. If it is deemed feasible to replace the entire siren, additional funds would need to be either budgeted in 2015 or reappropriated through Council approval in 2014. ?� 74 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Fire Division: Fire 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budqet Revised Budqet Personnel $ 986,685 $ 1,004,487 $ 1,063,408 $ 845,284 $ 1,089,179 Supplies 83,118 85,620 72,658 71,040 78,511 Other Services&Charges 96,419 80,197 101,486 82,985 86,925 Capital Outlay 50,244 _ Totals $ 1,216,466 $ 1,170,304 $ 1,237,552 $ 999,309 $ 1,254,615 Method of Financing General Fund $ 1,216,466 $ 1,170,304 $ 1,237,552 $ 999,309 $ 1,254,615 Number of Employees(FTEs) 6.00(1) 6.00(1) 6.00(1) 6.00(1) 6.00(1) (1) Fire Marshall position is on hold do to hiring freeze. DescriQtion of Services• The Fire Department provides emergency response service for fires, medical emergencies, and accidental releases of hazardous materials. The Department also conducts fire code compliance and residential rental property inspections. Its community support programs include: annual fire prevention training for elementary school students,fire education training for groups and businesses, and participation in neighborhood and youth programs. The Department is dispatched by Anoka County and participates in mutual aid pacts with over 30 other fire departments. Fire personnel are on duty 24 hours per day and the staff consists of full-time and paid on-call firefighters. The City has three fire stations, and operates a fire training facility next to Columbia Arena under a joint powers agreement with two other fire departments. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Service Demand: Medical Response 1,884 2,052 2,092 2,133 Fire Response 114 121 131 Other Calls 141 1,039 854 850 850 Total 3,037 3,027 3,073 3,124 Average Response Time All Calls 6.2 Min 6.1 Min 6.1 Min 6.1 Min Building Fires 9.3 Min 7.6 Min 7.7 Min 7.5 Min Mutual Aid Given 39 44 36 40 Received 74 43 46 Estimated Property Loss Due to Fire 45 Residential $53,218 $655,447 $336189 Commercial . $348,000 $168,850 $19,500 $30,950 $72,000 Number of Firefighters 33 31 30 Prevention 38 #of Public Education Contacts(Events) 59 55 55 #of Commercial Prop. Inspections (Contacts 55 ) 890 1,016 1,070 2,500 #of Permits Issued-Actual 80 103 73 Fire Code Permit Fees Collected 90 $17,457 $23,773 $15,085 $20,000 Budaet Comments/Issues• • The 2013 revised budget reflects a decrease in Personnel Services based on an unfilled Fire Captain position and the months absent an Assistant Fire Chief position. • The 2014 budget includes an increase in Other Services&Charges for conferences&schools for additional training including Incident Command. 24 75 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Public Works Division: Municipal Center 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Bud et Revised Bud et Personnel $ 22,775 $ 22,619 $ 40,396 $ 40,396 $ 20,493 Supplies 15,998 15,526 25,375 25,375 15,400 Other Services&Charges 196,769 193,198 197,997 197,997 188,868 Totals $ 235,542 $ 231,343 $ 263,768 $ 263,768 $ 224,761 Method of Financin General Fund $ 235,542 $ 231,343 $ 263,768 $ 263,768 $ 224,761 Number of Employees(FTEs) 1.20 1.20 1.20 1.20 0.60 Descrintion of Services• Maintains the exterior and interior of the Municipal Center Building in a manner which ensures safety for the public and extends the useful life of the facility. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Power consumption $55,011 $48,827 $48,500 $47,500 Natural gas consumption $13,753 $12,207 $12,000 $11,700 Emergency service calls N/A N/A 12 10 Contracted maintenance $116,761 $120,771 $112,900 $113,300 Budaet Comments/Issues• • Elimination of one of two part-time Building Maintenance staff included • Does not include funding for fixtures, workstations, or furnishings �� 76 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Public Works Division: Engineering 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budget Revised Budget Personnel $ 469,511 $ 458,742 $ 492,177 $ 492,177 $ 598,488 Supplies 9,122 6,280 15,523 15,523 16,019 Other Services&Charges 45,883 60,286 45,731 45,731 50,094 CapitalOutlay - 5,467 - _ Totals $ 524,516 $ 530,775 $ 553,431 $ 553,431 $ 664,601 Method of Financing General Fund $ 524,516 $ 530,775 $ 553,431 $ 553,431 $ 664,601 � Number of Employees(FTEs) 5.00 5.00 5.00 5.00 6.00 Description of Services: Develops plans, sets specifications, and determines estimates for capital improvement and safety programs. The Engineering staff also is responsible for the design and construction of streets, sanitary sewer collection systems, storm water facilities, and water treatment and distribution systems. Records are maintained by the Engineering staff on various projects in the City, as-built files, and utility service locations.Also the GIS (Geographic Information System)function is responsible for computer mapping and computer graphic systems. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Capital construction designed $1.25 million $1.97 million $1.30 million $1.50 million Capital construction inspected and administered $1.57 million $2.42 million $2.42 million $2.0 million Project design, inspection, and admin. costs 8.3% 8.0% 6.7% 7.p�/a Actual cost of construction vs. bid award +2.5% +2.2% +0.6% +2.5% Site permits reviewed 13 12 12 15 Site permits reviewed-acres 70 90 100 22p Land alt permits issued 13 12 15 16 Right-of-way permits reviewed 104 81 110 100 Utility service permits issued 77 84 70 75 Budaet Comments/Issues• •Addition of one full-time Building Maintenance Technician included, increasing FTEs to 6.0 • Replacement of surveying equipment delayed until 2015 • Contracted GIS staff increased rate of 5% included 26 77 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Pubiic Works Division: Lighting 2011 2012 2013 2013 2014 Expenditures by Cate ory Actual Actual Budget Revised Budqet Personnel $ _ $ _ $ _ $ Supplies - 10,636 3,000 $ Other Services&Char es 3,000 5,000 9 207,499 217,479 265,000 265,000 219,500 Totals $ 207,499 $ 228,115 $ 268,000 $ 268,000 $ 224,500 Method of Financin General Fund $ 207,499 $ 228,115 $ 268,000 $ 268,000 $ 224,500 Number of Employees(FTEs) 0.00 0.00 0.00 0.00 0.00 Description of Services• Maintains the charges for the electrical overhead street lighting found throughout the City and for all tra�c signal systems. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Street lighting maintenance cost $1,269 $30,027 Tra�c signal maintenance cost $15,500 $17,500 $� $6,464 $6,000 $6,000 Budaet Comments/Issues• • Power rates are reduced per Xcel Energy's approved rate case in 2013 27 78 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Public Works Division: Park Maintenance 2011 2012 2013 2013 2014 Expenditures by Cate ory Actual Actual Bud et Revised Budget Personnel $ 648,480 $ 637,475 $ 686,547 $ 686,547 Supplies 119,228 101,660 130,600 130,600 $ 627,036 Other Services&Charges 145,944 126,995 150,617 150,617 141,838 Capital Outlay 64,008 Totals $ 977,660 $ 866,130 $ 967,764 $ 967,764 $ 934,125 Method of Financin General Fund $ 977,660 $ 866,130 $ 967,764 $ 967,764 $ 934,125 Number of Employees(FTEs) 7.0 7.0 7.0 7.0 6.5 Descrintion of Services• Plans, constructs and maintains both active and passive park areas for use by the public. Kev Measures: 2011 2012 2013 2014 Actual Actual Estimate Proiected Park inspections pertormed 1,350 1,416 Park corrective orders 1,400 1,400 frrigation system repairs N�A N�A 230 250 Number of athletic field preparations 47 48 68 42 Ice rink maintenance N�A N�A 960 1,000 Vegetation management area-acres N�A N�p` $25,000 $22,000 Vegetation management area cuttin s 124 �24 118 120 g N/A N/A 36 40 Budaet Comments/Issues• • Consolidation of supervisor for Park and Street Maintenance reduces FTEs by 0.5 for 2014. • Increase in seasonal labor from 14 to 20 seasonal positions to provide improved corridor, park maintenance and due to elimination of effective volunteer programming at Springbrook Park. 28 79 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Public Works Division: Street Maintenance 2011 2012 2013 2013 2014 Expenditures by Cate ory Actual Actual Budqet Revised Budget Personnel $ 675,987 $ 688,562 $ 730,527 Supplies 256,625 212,526 279,500 � 279,500 $ 242,486 Other Services&Charges 99,052 78 005 gg,g52 Capital Outlay 72 961 ' $9,852 78,073 Tota/s 5,866 _ _ _ $ 1,104,625 $ 984,959 $ 1,099,879 $ 1,099,879 $ 1,022,111 Method of Financin General Fund $ 1,104,625 $ 984,g5g $ 1,099,879 $ 1,099,879 $ 1,022,111 Number of Employees (FTEs) 9.0 9.0 9.0 9.0 8.5 Descriution of Services• Performs the necessary tasks to reduce the depreciation of streets and upholds the desirable standards of appearance, serviceability and safety. This includes upkeep such as str`eet sweeping, repair of roadway surface areas, and snow/ice removal. Key Measures• 2011 2012 2013 2014 Plowin events Actual Actual Estimate Proiected 9 (prior winter season) 15 2 14 Sanding events (prior winter season) �$ 9 De-icing usage-salt(tons) �� 20 16 De-icing usage-sand(tons) 685 637 700 650 Average paarement rating 380 �� 600 500 Pavement repair materials used tons 26.94 26.2� 26.00 26.00 � ) 1,132 935 900 900 Budaet Comments/Issues• • Consolidation of supervisor for Park and Street Maintenance reduces FTEs by 0.5 for 2014 •Anticipated reduction in work order repairs due to the recent fleet replacements. 29 80 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERAL FUND Department: Public Works Division: Garage 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budqet Revised Bud et Personnel $ 273,696 $ 287,508 $ 308,430 $ 308,430 $ 327,059 Supplies 17,822 24,944 38,483 38,483 38,520 Other Services&Charges 86,560 98,839 94,469 94,469 81,605 Capital Outlay (23,322) _ Totals $ 354,756 $ 411,291 $ 441,382 $ 441,382 $ 447,�84 Method of Financin General Fund $ 354,756 $ 411,291 $ 441,382 $ 441,382 $ 447,184 Number of Employees(FTEs) 4.50 4.50 4.50 4.50 4.00 Descrintion of Services• The Garage Division includes the Public Works maintenance office staff and the mechanics who maintain all city equipment for Public Works, Police, Fire, and other city vehicles. Kev Measures: 2011 2012 2013 2014 Actual Actual Estimate Projected Annual Fuel Consumption-Diesel 20,148 16,158 Annual Fuel Consumption -Gasoline 17,500 18,500 Annual Number of Breakdown Re airs 62,344 64,704 62,500 62,000 p 104 87 85 80 Average Equipment Rating Score N/A N/A Annual Cost per Vehicle 70 70 Estimated Fleet Value $2�758 $2,623 $2,600 $2,600 N�A N�A $3.8 million $3.8 million Budaet Comments/Issues• • Includes the addition of one part-time seasonal administrative staff person 30 81 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Parks�Recreation Division: Recreation 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budqet Revised Budget Personnel $ 555,968 $ 565,830 $ 615,947 $ 615,947 $ 626,917 Supplies 43,774 53,792 55,396 55,396 53,979 Other Services&Charges 171,241 178,119 210,422 210,422 216,139 CapitalOutlay - 12,830 - _ Totals $ 770,983 $ 810,571 $ 881,765 $ 881,765 $ 897,035 Method of Financin General Fund $ 770,983 $ 810,571 $ 881,765 $ 881,765 $ 897,035 Number of Employees(FTEs) 5.00 5.00 5.00 5.00 5.00 Description of Seroices: Provides a wide variety of year-round leisure activities that contribute toward the physical, social, and emotional well-being of citizens of all ages. Programs are provided in the following areas: instructional recreation activities, competitive athletic leagues, fitness activities, special events, cultural arts, and outings. This division also operates a Senior Center which provides social services, recreation, and health and wellness programs. The staff also promotes cooperation among local groups and organizations. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Total Program Participant Hours N/A 302,500 305,975 315,160 Scholarship/Fee Assistance Participants N/A 93 99 105 Dollar Amount of fees covered by scholarships/ assistance programs N/A 5,607 6,841 7,200 Senior Program Volunteer Hours 14,966 15,715 16,500 16,500 Senior Program Participant Hours N/A 68,700 69,818 71,920 Budaet Comments/Issues• • In 2014,the seasonal activities brochure is scheduled to be mailed city-wide three times. The seasonal activities brochure was also mailed city-wide three time in 2013, but was not a part of the original budget. Additional postage and printing are included the 2014 budget. 31 g2 CiTY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Community Development Division: Building Inspections 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Budget Revised Bud et Personnel $ 246,280 $ 251,063 $ 256,632 $ 256,632 $ 272,657 Supplies 4,691 5,424 4,896 3,262 9,020 Other Services&Charges 57,935 69,046 59,330 57,986 61,614 Totals $ 308,906 $ 325,533 $ 320,858 $ 317,880 $ 343,291 Method of Financing General Fund $ 308,906 $ 325,533 $ 320,858 $ 317,880 $ 343,291 Number of Employees(FTEs) 3.00 3.00 3.00 3.00 3.00 Descriation of Services• Building Inspections enforces the Building Code within the City in order to prevent health and safety hazards. The Building Inspection staff provides City Code information to homeowners, builders, and businesses and also reviews plans and provides coordination of inspections. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Buildinq Permits $144,611 $120,650 $144,018 $136,426 Resi_dentia� Plumbing $13,030 $13,330 $12,785 $13,048 Electrical $25,444 $18,613 $13,613 $19,223 Mechanical $12,940 $11,975 $8,390 $11,101 Commercial/Industrial Plumbing $21,371 Electrical $19,563 $10,072 $17,002 $20,194 $24,739 $16,179 $20,371 Mechanical $37,770 $78,555 $25,112 $47,145 Budqet Comments/Issues• • In 2014 one of the key focuses of the building staff beyond their required plan reviews, inspections, permit processing, etc., will be the scanning of the building address files to assure that the items are consistently stored with all other electronic data for the City. This will increase the efficiency of the building division's process as well as making the building file data more easily assessable to both the internal and external customers • Building activity wise, the Building Division staff is looking forward to a very busy 2014. Measuring the potential for new construction, by that which is being reviewed in the planning stages during 2013, all indications point to a very solid 2014 building season. �� 83 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Community Development Division: Planning 2011 2012 2013 2013 2014 Expenditures by Category Actuai Actual Bud et Revised Budget Personnel $ 389,662 $ 365,991 $ 410,494 $ 410,494 $ 421,924 Supplies 3,934 4,018 3,976 3,976 3,541 Other Services&Charges 36,214 76,528 50,274 53,258 62,476 Tota/s $ 429,810 $ 446,537 $ 464,744 $ 467,728 $ 487,941 Method of Financing General Fund $ 429,810 $ 446,537 $ 464,744 $ 467,728 $ 487,941 Number of Employees(FTEs) 4.20 4.20 4.20 4.20 4.2p Description of Services• Planning is the principal advisor to the Planning Commission,Appeals Commission, Environmental Quality and Energy Commission, City Council and City Manager on all land use, urban development, energy and environmental functions. This division also administers a variety of recycling programs and administers an aggressive code enforcement program. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected No. of nuisance abatements 153 190 96 100 No. of citations/formal complaints 7 � 5 � Total No. land use applications 12 20 21 15 Permanent sign permits issued 39 44 20 10 Temporary sign permits issued 21 29 16 20 Budaet Comments/Issues• • $100,000 TOD Grant will be starting late in 2013 and completing in 2014. • Resilient Communities will be a matching expense that we do not have budgeted if we decide to apply Dec 2013. • Many staff-initiated text amendments are planned for late 2013 into 2014 that will not be reimbursed with application fees. �� 84 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Community Development Division: Rental Inspections 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Bud et Revised Bud et Personnel $ 126,130 $ 130,283 $ 136,713 $ 136,713 $ 149,920 Supplies 2,247 2,213 6,325 5,801 6,325 Other Services&Charges 3,557 5,883 4,790 21,632 18,84g Totals $ 131,934 $ 138,379 $ 147,828 $ 164,146 $ 175,094 Method of Financin General Fund $ 131,934 $ 138,379 $ 147,828 $ 164,146 $ 175,094 Number of Employees(FTEs) 1.80 1.80 1.80 1.80 1.60 DescriQtion of Services• Rental Inspection provides for the systematic inspection and licensing of rental units in order to protect the health, safety, and welfare of the Community and to preserve the Fridley's valuable housing stock. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Application Fees $141,666 $174,666 $160,527 Licensed Rental Units 784 $192,132 Units Inspected with Correction Orders 817 940 gg7 Units Inspected without Correction Orders �'903 2,745 2,078 2,493 191 302 255 238 Budaet Comments/tssues• • Beginning in January of 2014, Rental Inspections is being reorganized and control is being shifted to the Community Development Department. Community Development already inspects the exterior of building for code violations. Coordinating interior and exterior inspections increases efficiency and enhances customer service: •The budget impact of this reorganization is budget neutral. Rental Inspections will have two 32-hour per week inspectors responsible for inspecting the City's rental stock. The expenditure related to the additional inspector will be covered from the savings from not having a dedicated Administrative Assistant. Administrative duties will be covered by existing staff within the Community Development Department. •There a few items needed to successfully transition Rental Inspections. These costs are being covered by the remaining Section 8 funds that have accumulated over the years. These funds must be used on housing related costs, which rental inspection qualifies for. A transfer of$32,306 from Section 8 to the General Fund will cover all transition costs. 34 85 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Reserve Division: Emergency 2011 2072 2013 2013 2014 Expenditures by Category Actual Actual Bud et Revised Budget Personnel � _ $ _ $ _ � _ $ _ Supplies _ _ Other Services&Charges - - 120,000 120,000 120,000 Capital Outlay _ _ _ Other Financing Uses _ _ _ Totals $ - $ - $ 120,000 $ 120,000 $ 120,000 Method of Financin General Fund $ - $ - $ 120,000 $ 120,000 $ 120,000 Number of Employees(FTEs) 0.00 0.00 0.00 0.00 0.00 Description of Services: . The Reserve for Contingency absorbs any unexpected costs that occur during the year that were not budgeted. These types of costs are usually in the form of lawsuits or other unexpected expenses. The Reserve also provides funds to carry on City business with no interruption of services to taxpayers when unexpected fluctuations in the economy cause a change in any revenue source. Budaet Comments/Issues• �� 86 CITY OF FRIDLEY 2014 ANNUAL BUDGET GENERALFUND Department: Non-Departmental Division: Non-Departmental 2011 2012 2013 2013 2014 Expenditures by Category Actual Actual Bud et Revised Budget Personnel $ 10,685 $ 10,966 $ 10,000 $ 10,000 $ Supplies �� 24 ' Other Services&Charges 18,146 15,545 27,600 27,600 27,600 Other Financing Uses - - 159,125 159,125 175,000 Totals $ 28,724 $ 26,535 $ 196,725 $ 196,725 $ 202,600 Method of Financin General Fund $ 28,72q $ 26,535 $ 196,725 $ 196,725 $ 202,600 Number of Employees(FTEs) 0.00 0.00 0.00 0.00 0.00 Description of Services• The Non-Departmental Division was established in 1990. This Division accounts for expenditures which cannot be allocated to specific departments and/or divisions. Budqet Comments/Issues• . The 2014 Budget for Other Financing Uses includes an increased operating transfer to the MIS Internal Service Fund. $175,000 fully restores I.T. depreciation expense that departments were charged in the past. MIS funding had been temporarily eliminated a couple years ago to help alleviate budget constraints. Funding had been partially restore in 2012 and 2013. • In 2014 unemployment personnel costs will be charged directly to the department that incurs the costs. �a 87 CITY OF FRIDLEY 2014 ANNUAL BUDGET SPECIAL REVENUE FUNDS Cable TV 2011 2012 2013 2013 2014 Revenues Actual Actual Bud et Revised Bud et Franchise Fees $ 237,708 $ 252,528 $ 270,000 $ 268,000 $ 272,000 Administrative Charges 700 700 800 700 800 Interest Earnings 14,998 15,344 15,000 15,000 15,000 Unrealized Gain/Loss 3,901 (322) - _ Miscellaneous Revenue - 11 200 - Tota/Revenues $ 257,307 $ 268,261 $ 286,000 $ 283,700 $ 287,800 Expenditures Personnel $ 137,123 $ 141,508 $ 145,047 $ 139,020 $ 183,698 Supplies 632 1,439 11,650 11,650 2,750 Other Services/Charges 9,578 26,042 14,085 12,185 16,465 CapitalOutlay 9,476 162,761 - _ Tota/Expenditures $ 156,809 $ 337,750 $ 170,782 $ 162,855 $ 202,913 Surplus(Deficiency)of Revenues $ 100,498 $ (63,489) $ 115,218 $ 120,845 $ 84,8g7 over Expenditures Beginning Fund Ba/ance $ 1,265,256 $ 1,365,754 $ 1,302,265 $ 1,417,483 $ 1,538,328 Ending Fund Ba/ance $ 1,365,754 $ 1,302,265 $ 1,417,483 $ 7,538,328 $ 1,623,215 Number of Employees(FTEs) 1.00 1.00 1.00 1.00 1.50 Descrintion of Services: The Cabte TV Fund provides support for the Fridley Municipal Television Channel 17. All regular City Council, Appeals Commission, Planning Commission, and HRA meetings are broadcast live on Channel 17 and reran several times during the week. Staff also provides production services for the Fridley school Board meetings. In addition to broadcasting meetings, staff produce a number of departmental and community event programs. In total, staff produces about 90 programs a year. Other services include: providing an electronic community bulletin board, assisting all City departments with their audio-video needs, programming of Fridley Public Access Channel 15, photography and newsletter support, and helping to resolve cable customer complaints. The Cable TV Fund also provides equipment necessary for the operations of Channel 17, and cable TV service for: City Council Members, City Manager, and the Cable Administrator. The Cable N Fund also provides equipment necessary for the operations of Channel 17. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Programming Produced Civic Meetings 49 56 56 60 Departmental Programs 25 23 25 30 Community Events 7 7 10 g Internet Presence PEG Central Top 5 programs views per month NA 3,700 1,220 1,750 YouTube(new June 2013) NA NA 1,200 3,000 (Select Programs are uploaded, Meetings are not)) Budaet Comments/Issues• •The 2014 budget includes a new part-time Communications Specialist. The new position will be responsible for centralizing website information and distribution, develop and implementing social media usage and protocol, and assisting in video and newsletter productions. •A lighting consultant is also budgeted for 2014. The consultant will align and adjust chamber lighting for video productions. R7 8g CITY OF FRIDLEY 2014 ANNUAL BUDGET SPECIAL REVENUE FUNDS Grant Management 2011 2012 2013 2013 2014 Revenues Actual Actual Bud et Revised Bud et Title3-Chore Services�Rec� $ 25,916 $ 29,494 $ 30,000 $ 30,000 $ 25,000 Section 8-Fed Grant�comm�ev> 78,683 69,728 70,964 71,388 54,306 All Other State Grants-P Safety 103,316 - _ All Other State Grants-C Dev 32,409 8,204 6,000 g,ggg Gen Contrib/Donations-Rec - 110 - - 3,014 Miscellaneous Revenue - 355 - Tota/Revenues $ 240,324 $ 107,891 $ 106,964 $ 111,277 $ 82,320 Expenditures Personnel $ 123,410 $ 99,720 $ 93,789 $ 100,973 $ 24,564 Supplies 22,312 2,388 1,050 1,050 Other Services/Charges 94,602 5,783 12,125 9,254 3,450 Other Financing Uses - - 54,306 Tota/Expenditures $ 240,324 $ 107,891 $ 106,964 $ 111,277 $ 82,320 Surplus (Deficiency)of Revenues $ _ $ _ $ _ � $ over Expenditures - ' Beginning Fund Ba/ance $ _ $ _ $ _ $ _ $ _ Ending Fund Balance $ _ $ _ $ _ $ _ $ _ Number of Employees(FTEs) 0.00 0.00 0.00 0.00 0.00 Descriqtion of Services• Administers grants received from a variety of intergovernmental agencies. In most cases, grant funds are provided on a reimbursement basis following proper documentation of expenditures, however, in some cases the money is provided in advance to be spent on specific activities outlined in the grant. 2011 2012 2013 2014 Kev Measures: Actual Actuaf Estimate Proiected Chores& More Number of Households Served 389 349 357 375 Number of Service Hours 8,259 6,016 6,139 6,200 Number of Skilled Bank Workers 47 50 52 50 Buds�et Comments/Issues• • Chores and More is the only remaining grant for 2014. SHIP was discontinued by Anoka County and Section 8 is being performed by Met Council. • The 2014 budget includes an operating transfer of$54,306 that will be split between the General Fund and Capital Equipment Fund. These funds will be used to offset the conversion costs of moving rental inspections from the Fire Department to Community Development. These are excess funds that need to be directed towards housing inspection costs. RR 89 CITY OF FRIDLEY 2014 ANNUAL BUDGET SPECIAL REVENUE FUNDS Solid Waste Abatement 2011 2012 2013 2013 2014 Revenues Actual Actual Bud et Revised Bud et State Grants-Gen Gov't $ 66,241 $ 65,550 $ 64,000 $ 71,935 $ 75,000 Recycling Fees 259,016 263,313 274,636 272,539 272,g7g Recycling Penalties 8,390 8,492 8,560 8,292 8,300 Sale of Misc Property - 420 - Miscellaneous Revenue 104,832 18,102 2,000 3,200 3,300 Transfer From Other Funds 16,705 36,819 34,125 36,116 Tota/Revenues $ 455,184 $ 392,696 $ 383,321 $ 392,082 $ 359,579 Expenditures Personnel $ 66,712 $ 39,133 $ 69,213 $ 88,482 $ 66,729 Supplies 4,795 2,763 2,150 3,100 3,150 Other Services/Charges 365,215 328,914 294,164 307,856 305,737 Total Expenditures $ 436,722 � 370,810 $ 365,527 $ 399,438 $ 375,616 Surplus (Deficiency)of Revenues $ 18,462 $ 21,886 $ 17,794 $ (7,356) $ (16,037) over Expenditures Beginning Fund Ba/ance $ 17,043 $ 35,504 $ 57,390 $ 75,184 $ 67,g2g Ending Fund Ba/ance $ 35,504 $ 57,390 $ 75,184 $ 67,828 $ 51,791 Number of Employees(FTEs) 1.00 1.00 1.00 1.00 1.00 Description of Services• Fund was established in 1991. It reflects the City's solid waste abatement activities such as curbside recycling and drop-off events to eliminate electronics, appliances and other items from the waste stream. Marketing and educational activities are also supported. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Recycling grant funding from county 66,241 65,550 71,935 75,000 Total recycling tons reported to county(NIC municipal) 2,070 2,120 1,920 2,200 Curbside recycling tonnage, units 1-12 1,575 1,792 1,570 1,850 Budqet Comments/Issues• • Planning to continue Parks, Special Event and apartment programs for 2014 if County grant allows(positive indicators at this time). �4 90 CITY OF FRIDLEY 2014 ANNUAL BUDGET SPECIAL REVENUE FUNDS Springbrook Nature Center 2011 2012 2013 2013 2014 Revenues Actual Actual Bud et Revised Bud et CurrentAdValorem $ 311,009 $ 316,806 $ 331,700 $ 331,700 $ 339,300 Delinquent Ad Valorem 3,252 1,362 - Twin Cities Gateway Grant - 1,852 - Shelter Rental 562 548 1,000 600 600 Daycamp 27,457 25,723 27,700 24,000 27,700 Special Events 23,726 22,299 21,000 23,000 22,000 School Programs 42,422 31,031 33,500 34,000 33,500 Saturday Programs (65) - 500 - Birthday Parties 4,200 4,060 3,000 4,000 4,000 Instructional 1,265 1,711 4,000 2,000 1,800 Community Groups 2,722 4,591 3,000 3,500 4,600 Interest Earnings 503 522 - Unrealized Gain/Loss 120 (10) - _ Gen Contrib/Donations 13,457 31,229 - Tota/Revenues $ 430,630 $ 441,724 $ 425,400 $ 422,800 $ 433,500 Expenditures Personnel $ 328,435 $ 343,376 $ 337,859 $ 337,859 $ 325,275 Supplies 27,884 28,548 26,038 26,038 29,760 Other Services/Charges 41,244 46,594 44,320 44,320 53,862 CapitalOutlay 17,780 26,194 61,000 Tota/Expenditures $ 415,343 a 444,712 $ 408,217 $ 469,217 $ 408,897 Surplus(Deficiency)of Revenues $ 15,287 $ (2,988) $ 17,183 $ (46,417) $ 24,603 over Expenditures Beginning Fund Ba/ance $ 87,573 $ 102,859 $ 99,871 $ 117,054 $ 70,637 Ending Fund Ba/ance $ 102,859 $ 99,871 $ 117,054 $ 70,637 $ 95,240 Number of Employees(FTEs) 3.00 3.00 3.00 3.00 3.00 Descriotion of Services: Provides a wide range of environmental interpretive programs utilizing various natural resource areas within the city. These programs are available to the general public, local school districts, community groups and organizations. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Program participant hours 50,264 46,795 48,198 49,693 Number of school group student visits 12,817 13,351 13,751 14,163 Volunteer hours 15,376 17,719 18,073 18,434 Budpet Comments/Issues• •The 2013 revised budget includes$61,000 for the replacement of the Kalwalt roof at the nature center. The nature center's existing fund balance is intended to cover these types of capital repair and improvements. an 91 CITY OF FRIDLEY 2014 ANNUAL BUDGET CAPITAL PROJECTS FUNDS CAPITAL EQUIPMENT FUND 2011 2012 2013 2013 2014 Revenues Actual Actual Bud et Revised Bud et Ad Valorem Tax Levy $ - $ - $ - $ - $ 175,000 Local GovernmentAid - - 243,500 293,500 611,400 Investment Income - 2,565 - _ Auction Proceeds - 63,445 - 32,200 30,000 Donations - - - 2,500 Transfer from Section 8 - - - 20,000 Equipment Certificate Proceeds - 1,246,419 Tota/s $ - $ 1,312,429 $ 243,500 $ 328,200 $ 836,400 Expenditures by Category Police $ - $ 137,373 $ 177,700 $ 190,300 $ 181,300 Fire - 35,966 600,000 550,000 100,000 Public Works � Parks Division - 81,698 87,700 87,700 75,000 Streets Division - 125,273 200,000 200,000 315,000 Garage Division - 38,836 - Community Development - - - - 37,000 General Government - - 17,500 Totals $ - $ 419,146 $ 1,065,400 $ 1,045,500 $ 708,300 Surplus(Deficiency)of Revenues over(under) Expenditures - 893,283 (821,900) (717,300) 128,100 Beginning Fund Balance - - 893,283 893,283 175,983 Ending Fund Balance $ - $ 893,283 $ 71 383 $ 175 983 $ 304 083 Descri�tion of Services• The Capital Equipment Capital Projects Fund was created in 2012 for the purpose of funding replacement or repair of major capital items that are expected to exceed$5,000 in cost. The primary sources of revenue for the fund are Local Government Aid, capital equipment certificates, and tax levy proceeds. The fund also receives earnings from the auction of surplus city property as well as investment earnings: 2011 2012 2013 2014 Kev Measures: Actual Actual Estimated Proiected Deprec.value of furniture 8�equipment(millions$) $1.g $2,� $2 5 $2 3 Budaet Comments/Issues• The 2014 budget for the Capita!Equipment Fund inGudes a$175,000 Ad Valorem Tax Levy for the first time. The goal of this fund is to minimize and eventually eliminate the need for additional equipment certi�cates. A dedicated levy and the recent Legislative enacted changes to the LGA formula will provide a substantial boost in funding and move the city in the direction of realizing this goal. • Substantial purchases approved in the 2014 CIP for the fund include: $181,300 for police fleet vehicles,$160,000 a public works dump truck and plow,$90,000 for an aerial truck, and$60,000 for a utility vehicle for trail plowing in order to fulfill the City's newly revised trail plowing policy. • Reserve for Delayed Projects includes$308,000 for municipal building infrastructure improvements such as roofs •The 2013 revised budget includes a$50,000 reduction to the fire department in regards to purchase of fire engine. ,d1 � 92 CITY OF FRIDLEY 2014 ANNUAL BUDGET CAPITAL PROJECTS FUNDS CAPITAL EQUIPMENT FUND CIP-Expenditure Detail New or 2012 2013 2013 2074 Replacement(✓) Actual Budget Revised Budget Police Police Squad/SUV/Pickup ✓ $ 137,373 $ 177,700 $ 177,700 $ 181,300 Equipment � Tota/Po/ice " - 12,600 _ $ 137,373 $ 177,700 $ 190,300 $ 181,300 Fir�e Fire Engine ✓ $ - $ 600,000 $ 550,000 $ Rescue Truck ✓ 35,966 _ Engine#3 Paint/Rehab � - 40,000 Station Alerting - ' 40,000 New _ Tota/Fire - - 20,000 $ 35,966 $ 600,000 $ 550,000 $ 100,000 Public Works-Parks Division Mowers ✓ $ 50,909 $ 18,000 $ 18,000 $ Dump Trucks with Plows ✓ 30,789 37,700 37,700 15,000 Skidloader ✓ - 32,000 32,000 Utility Vehicle for Trail Plowing New _ Tota/PW-Parks Division - 60,000 $ 81,698 $ 87,700 $ 87,700 $ 75,000 Public Works-Streets Division Dump Trucks with Plows ✓ $ 125,273 $ 200,000 $ 200,000 $ 160,000 Heavy Equipment � Naving tqwpment � - - - 40,000 Traffic Marking and Safety Equipment ✓ _ - Aerial Equipment � - ' 25,000 Total PW-Streets Divisfon - 90,000 $ 125,273 $ 200,000 $ 200,000 $ 315,000 Public Works-Garage Division Equipment ✓ $ 38,836 $ _ $ - $ _ Community Deve/opment Mid-size Passenger Vehicles(2) ./ $ _ $ $ $ 37,000 Genera/Government Equipment ✓ $ - $ - $ 17,500 $ _ Tota/Expenditures $ 419,146 $ 1,065,400 $ 1,045,500 $ 708,300 e� 93 CITY OF FRIDLEY 2014 ANNUAL BUDGET CAPITAL PROJECTS FUNDS STREET CAPITAL IMPROVEMENTS 2011 2012 2013 2013 2014 Revenues Actual Actual Bud et Revised Bud et Municipal State Aid $ 476,071 $ 840,187 $ 580,000 $ 580,000 $ 680,000 Federal Highway Aid - - 250,000 Special Assessments 135,867 51,888 421,000 421,000 1,100,000 Investment Income 27,909 32,386 25,940 25,940 28,000 Totals $ 639,847 $ 924,461 $ 1,026,940 $ 1,026,940 $ 2,058,000 Expenditures Street Rehabilitation Program $ 610,000 $ 710,000 $ 960,000 $ 960,000 $ 1,295,000 Sealcoat Program - 160,000 220,000 220,000 245,000 Trail/VValk Upgrades - - - 100,000 69th Avenue Railroad Crossing - - - 250,000 Main Street Pedestrian Bridge - - - 150,000 Transferto General Fund 41,000 41,000 41,000 Totals $ 610,000 $ 870,000 $ 1,221,000 $ 1,221,000 $ 2,081,000 Surplus(Deficiency)of Revenues over(under) Expenditures 29,847 54,461 (194,060) (194,060 ) (23,000) Reserve for Delayed Projects _ Beginning Fund Ba/ance 2,726,549 2,756,396 2,810,857 2,810,857 2,616,797 Ending Fund Balance _�2,756,396 $ 2 810 857 $ 2 616 797 $ 2 616 797 $ 2 593 797 DescriQtion of Services• The Street Improvement Fund is a division within the Capital Improvements Capital Projects Fund that also includes Parks and Buildings. Separate budget summary pages are presented for each division. The purpose of the Street Improvements budget is to fund repair or replacement of city streets and street related equipment such as signs and street lights. Funding sources for these improvement come from two primary sources,Municipal State Aid and special assessments. The Capital Improvement Plan (CIP)is an integral component for the development of the current year's budget. The CIP is used for planning future projects over a multitude of years. The budget is the document that formalizes which projects will proceed. Funding sources for these improvement come from two primary sources,Municipal State Aid and special assessments. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Miles of streets rehabilitated . * * Miles of streets sealcoated . „ * ` Miles of streets rated for condition • ,� * * Average pavement condition index * . * * * "-Not available at the time of production Budaet Comments/Issues• The 2014 budget for the Street Improvement Fund as provided in the Capital Improvement Program(C/P)will continue the •The 2014 Street Rehabilitation Project includes the reclamation of various street segments and minor repairs to utilities in the North Industrial neighborhood. •Other projects slated for 2014 include:the replacement and upgrade of the Minnesota Commercial R.R.crossing on 69th Avenue NE($250,000);The construction of a shared use path from 43rd Avenue to 57th Avenue along the west side of Main Street including a trail bridge spanning interstate 694($150,000). The costs for 2014 include only the design and engineering costs. Federal Highway funds are expected to cover approximately 80%of the estimated$1.45 million. •The 2013 Street Rehabilitation Project includes the reclamation of various streets segments and minor repairs to utilities in the Meadow Terrace, Flanery Park,and Jackson Street areas. d4 94 CITY OF FRIDLEY 2014 ANNUAL BUDGET CAPITAL PROJECTS FUNDS PARKS CAPITAL IMPROVEMENTS 2011 2012 2013 2013 2014 � Revenues Actual Actual Bud et Revised Bud et Ad Valorem Tax Levy $ �� $ 76 $ _ $ $ Local Government Aid - Investment Income - - 100,000 28,328 23,334 18,430 20,000 20,000 Park Dedication Fees 3,000 750 10,000 10,000 10,000 Miscellaneous �� Totals $ 31,499 $ 25,120 $ 28,430 $ 30,000 $ 130,000 Expenditures by Category t,ourt 5urtacing/Overlays $ 21,500 $ 21,375 $ 30,000 $ 30,000 $ 30,000 Park Fumishings - 24,946 10,000 10,000 10,000 Commons Park Irrigation System - - 80,000 80,000 80,000 Communiry Park Parking Lot Resurfacing 400 _ SNC Boardwalk Replacement - 115,000 _ Security Cameras in Parks ' 25,000 25,000 25,000 Playground Equipment Repairs/Replacement 4 962 5 929 25,000 25,000 25,000 Totals $ 26,862 $ 52,250 $ 170,000 $ 285,000 $ 170,OOa Surplus(Deficiency)of Revenues over(under)E�enditures 4,637 (27,130) (141,570 ) (255,000) (40,�00) Reserve for Delayed Projects _ Beginning Fund Ba/ance 2,009,212 2,013,849 1,986,719 1,986,719 1,731,71 g Ending Fund Balance $ 2,013.849 $ 1.986.719 $ 1 845 149 $ 1 731 719 $ 1 691 719 Descriution of Services The Parks Capitaf Improvements is a division within the Capital Improvements Capital Projects Fund that also includes Streets and Buildings Improvements. Separate budget summary pages are presented for each division. The purpose of the Park Capital Improvements budget is to fund repair or replacement of park equipment or park related improvements. The Capital Improvement Plan(CIP)is an integral component for the development of the current year's budget. The CIP is used for planning future expenditures over a multitude of years. The budget is the document that formalizes which projects will proceed. Kev Measures: 2011 2012 2013 2014 Number of City Parks Actual Actual Estimated Pro' cted Acres of City Park Land 38 38 38 38 Miles of Trails , � ' * • „ '-Not available at the time of production Budaet Comments/Issues• The 2014 budget for Parks Capital Improvement Fund includes a$100,000 funding from Local Gove�nment Aid(LGA). The 2013 Legislature enacted LGA reform which increased the 2013 allotment and increased future years'allotments by another$450,000. Part of the increased LGA proceeds are being dedicated to Park Improvements. •Substantial purchases approved in the 2014 CIP for the fund include:Phase II of the Commons Park irrigation system replacement fleet vehicles($80,000),continued court resurtacing($30,000),Springbrook Nature Center boardwalk($25,000),along with additional security cameras in various parks($25,000). •The Revised 2013 budget includes$115,000 for resurfacing of the Community Park parking lot. This was originally budgeted in 2012,but held over due to permitting delays with Rice Creek Watershed. en 95 CITY OF FRIDLEY 2014 ANNUAL BUDGET CAPITAL PROJECTS FUNDS BUILDINGS CAPITAL IMPROVEMENTS 2011 2012 2013 2013 2014 Revenues Actual Actual Bud et Revised Bud et Local GovernmentAid $ - $ 759,414 $ 243,500 $ 465,900 $ 500,000 Investmentlncome 23,326 3,575 6,335 5,000 2,000 Energy Rebates 5,660 - Transfers In 30,000 95,000 Totals $ 58,986 $ 762,989 $ 249,835 $ 470,900 $ 502,000 Expenditures by Category Community Center Furrnture&Fixtures $ - $ - $ - $ - $ 15,000 Facilities Feasibility Study - - 58,000 Fire Station 1 ADA&Entrance Upgrades - - 50,000 Fire Station 2 Site Upgrades - - - 20,000 Fire Station 3 Roof Replacement - - 17,500 17,500 Municipal Center HVAC Replacement 77,370 - 25,000 25,000 40,000 Municipal Center Roof Replacement - 265,815 - 12,000 10,000 Municipal Center Ramp Repairs - - 39,000 300,000 Municipal Center Security Upgrades - 643 25,000 25,000 Police Cold Storage Building - 95,000 Police Garage Roof Replacement - 28,143 - 100,000 Police Gun Range Improvements 8,166 2,339 Police Squad Room Remodel - 16,265 Police Storage Room - - 15,000 15,000 Public Works Gate Replacement _ ' Public Works Heating Unit Replacement _ - 25,000 Public Works Roof Replacement _ ' 100,000 _ _ Public Works Security Upgrades _ - - 180,000 Totals $ 85,536 $ 313,205 $ 327,500 $ 291,500 $ 595,000 Surplus(Deficiency)of Revenues over(under)Expenditures (26,550) 449,784 (77,665) 179,400 (93,000) Reserve for Delayed Projects - - - 150,000 _ Beginning Fund Ba/ance 519 663 493,113 942,897 942 897 g72 2g7 Ending Fund Balance $ 493,113 $ 942,897 $ 865 232 $ 972 297 $ 879 297 Descri�tion of Services• The Buildings Capital Improvements is a division within the Capital Improvements Capital Projects Fund that also includes Streets and Parks Improvements. Separate budget summary pages are presented for each division. The purpose of the Building Capital Improvements budget is to fund repair or replacement of major buildings or building related improvements. The Capital Improvement Plan(CIP)is an integral component for the development of the current year's budget. The CIP is used for planning future expenditures over a multitude of years. The budget is the document that formalizes which projects will proceed. Kev Measures: 2011 2012 2013 2014 Municipal Facilities Actuai Actuai tstimated Nroiectea Deprec.value of buildings&structures(millions$) $12.2 $11.5 $11.3 * $11.1 *-Not available at the time of production Budcet Comments/Issues• The 2014 budget and the 2013 revised budget for the Building Capital Replacement division includes an increased allotment of LGA. The 2013 Legislature enacted LGA reform which increased the 2013 LGA allotment and increased future years'allotmenfs by another$450,000. •Substantial purchases approved in the 2014 CIP for the fund include$300,000 for the municipal center ramp repairs and $180,000 for pubic works facility roof replacement. •The 2013 revised budget includes$58,000 for a facility feasibility study. The 2014 CIP includes$25,000 for a municipal center feasibility study. This study expands that scope to include the entire municipal center and the public works facility. The 2014 CIP also included$20,000 for workstation improvements and$6,000 for fixture upgrades. These two items are being combined with the feasibility budget to cover the cost of the larger scope feasibility study that is starting in the fall of 2013 and expected to be complete in early 2014. •Reserve for Delayed Projects includes$100,000 for public facility heating upgrade and$50,000 for fire station 1 entrance upgrades to make the entrance ADA compliant. These projects are being delayed until the facilities feasibility study is complete and further long-range planning can be completed. a� 96 CITY OF FRIDLEY 2014 ANNUAL BUDGET ENTERPRISE FUNDS Water ' 2017 2012 2013 2013 2014 Revenues Actual Actual Bud et Revised Bud et Other Financing Sources $ - $ - $ - $ - $ 1,716,127 Interest Earnings 48,011 38,424 40,100 40,100 55,000 Unrealized GaiNLoss 11,751 (2,491) - _ Sale of Misc Property 1,829 - _ Fixed Asset Gain/Loss - 1,260 - _ M iscellaneous 355 10,242 1,300 - Water Sales 2,265,652 2,621,256 2,584,649 2,642,200 2,853,189 Water Flat Rate Sales 9,440 5,081 10,200 5,100 10,200 Connect/Reconnect Fees 5,465 6,057 5,000 5,000 5,000 Penalties/Forteit Discount 87,240 88,285 87,200 88,500 88,500 MeterSales 9,850 6,189 10,000 10,000 10,000 Water Tapping&Misc Fees 29,296 24,161 28,000 28,000 28,000 One-Time Set-up Fees 9,100 11,830 9,100 9,100 9,100 Tota/Revenues $ 2,477,989 $ 2,810,294 $ 2,775,549 $ 2,828,000 $ 4,775,116 Expenditures Personnel $ 806,979 $ 826,616 $ 846,985 $ 848,452 $ 838,535 Supplies 239,172 351,454 220,400 477,750 223,750 Other Services/Charges 1,396,600 1,240,761 1,543,415 563,422 549,582 CapitalOutlay - - 1,170,000 2,070,000 Debt Service 246,093 228,345 217,727 787,727 719,622 Tota/Expenditures $ 2,688,844 $ 2,647,176 $ 2,828,527 $ 3,847,351 $ 4,401,489 Surplus(Deficiency)of Revenues over Expenditures $ (210,858) $ 163,118 $ (52,978) $ (1,019,351) $ 373,627 Ending Cash Balance $ 4,032,098 $ 3,600,479 $ 3,547,501 $ 2,528,150 $ 2,901,777 Number of Employees(FTEs) 7.00 7.00 7.00 7.00 7.00 Descri�tion of Services• The Water Division provides treatment,distribution, and metering of the Ciry's drinking water to properties within the City of Fridley. The division also maintain water pressure and fire hydrants used for fire suppression throughout the City. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Average age of distribution mains 49.3 50.0 51.0 51.7 Water main breaks 18 18 26 24 Water service leaks 30 34 24 30 Water distributed-millions of gallons 1,361 1,387 1,400 1,380 Water sold- millions of gallons 1,245 1,351 1,350 1,330 Average meter age 23 21 20 20 Water quality complaints 3 �8 $ 5 Number of filter backwashes 406 420 410 400 Number of reclaim solids pumpdowns 55 46 45 45 Utility locate requests 2,795 2,228 2,020 2,100 Budaet Comments/Issues• • Other Services&Charges for the 2013 revised and 2014 budgets do not include depreciation. Rather than provide depreciation information,these budgets now provide the capital outlay scheduled for the year from the 2014 CIP. By presenting the numbers in this format,the ending cash balance can be better projected for each budget year. • Supplies increased for the 2013 revised budget due to an extra purchase allotment of AMR water meters. Prior year pricing was guaranteed to a certain date in the year,staff was able to purchase the 2013 and 2014 allotments at reduced price. The 2014 budget may decrease unless a policy decision is made to ramp up the AMR change out process. Current practices is to replace approximately 500 meters per year. • Includes temporary part-time administrative assistance for AMR program. • The 2014 budget inGudes additional professional services in 2014 related to source water activities. 4R 97 CITY OF FRIDLEY 2014 ANNUAL BUDGET ENTERPRISE FUNDS Sanitary Sewer 2011 2012 2013 2013 2014 Revenues Actual Actual Budget Revised Budget Public Works Main't $ - $ 350 $ - $ _ $ _ Interest Earnings 19,877 15,240 19,000 15,000 15,000 Unrealized Gain/Loss 5,521 (1,123) - _ _ Fixed Asset Gain/Loss _ g,420 _ _ SewerSales 3,758,164 4,093,226 4,300,200 4,321,200 4,537,400 Sewer Flat Rate Sales 394,514 357,722 446,000 406,000 426,000 ConnecUReconnectFees 890 762 200 200 500 Penalties/Forfeit Discount 89,719 94,580 84,000 84,000 53,000 Grant Proceeds - 124,000 Sewer Tapping&Misc Fees 2,367 2,614 1,400 1,400 1,500 Tota/Revenues $ 4,271,052 $ 4,571,791 $ 4,850,800 $ 4,951,800� $ 5,033,400 Expenditures Personnel $ 702,931 $ 695,883 $ 731,058 $ 731,058 $ 762,226 Supplies 82,201 73,623 58,200 59,750 60,652 Other Services/Charges 3,949,413 3,867,928 4,036,719 3,723,660 3,771,447 CapitalOutlay - - - 375,000 635,000 Debt Service 15,922 16,000 15,375 65,375 44,300 Tota/Expenditures $ 4,750,467 $ 4,653,434 $ 4,841,352 $ 4,954,843 $ 5,273,625 Surplus (De�ciency)of Revenues over Expenditures $ (479,415) $ (81,643) $ 9,448 $ (3,043) $ (240,225) Ending Cash Balance $ 1,510,262 $ 1,372,551 $ 1,381,999 $ 1,378,956 $ 1,138,731 Number of Employees(FTEs) 5.00 5.00 5.00 5.00 5.00 Descriqtion of Services: The Sewer Division provides for maintenance of trunk and collector sanitary sewer systems and sanitary sewer lift stations maintained by the City of Fridley. The division also pays for wastewater treatment based on the sanitary sewer flow from the entire city of Fridley. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Sanitary sewer main backups �5 3 5 3 Sanitary sewer system cleaning-miles 76.4 84.9 80.0 90.0 Sanitary sewer lift station failures N/A N/A g g Sanitary sewer flow-millions of gallons 1,867 1,728 1,700 1,670 Televising inspection of sanitary sewers-miles N/q N/q g 5 4 3 Average age of sanitary sewer mains 46.38 47.23 47.95 48.63 Clay-tile pipe sanitary sewer mains(%of system) 842% 83.9% 83.4% 82.8% Budqet CommentsAssues• • Other Services&Charges for the 2013 revised and 2014 budgets do not include depreciation. Rather than provide depreciation information,these budgets now provide the capital outlay scheduled for the year from the 2014 CIP. By doing presenting the numbers in this format,the ending cash balance better able to be projected for each budget year. • Metropolitan Council Environmental Services(MCES)wastewater charges for 2014 will remain equivalent to prior year charges. 47 98 CITY OF FRIDLEY 2014 ANNUAL BUDGET ENTERPRISE FUNDS Storm Water 2011 2012 2013 2013 2014 Revenues Actual Actual Bud et Revised Bud et Storm Sewer Collection $ 445,160 $ 539,692 $ 578,708 $ 561,280 $ 583,700 Harris Pond Assessments 3,663 3,699 4,000 4,000 4,000 Storm Sewer Penalties 7,634 9,252 7,915 7,915 8,400 From County-Current 292 173 500 500 200 Interest Earnings 16,386 15,106 16,000 16,000 16,000 Unrealized Gain/Loss 3,967 (579) - _ Direct to City-Principal - 16,329 - Grants Proceeds - - 315,000 250,000 Other Reimbursements - 700 - Miscellaneous Revenue 333 1,862 - Tota/Revenues $ 477,435 $ 586,234 $ 607,123 $ 904,695 $ 862,300 Expenses Personnel $ 235,700 $ 240,400 $ 245,200 $ 245,200 $ 250,100 Supplies 15,772 2,880 8,700 9,400 8,700 Other Services/Charges 522,436 347,630 313,885 64,610 60,529 CapitalOutlay - - 530,000 590,000 Debt Service 11,954 12,013 11,575 46,575 30,838 Tota/Expenditures $ 785,862 a 602,923 $ 579,360 $ 895,785 a 940,167 Surplus (Deficiency)of Revenues over Expenses $ (308,425) $ (16,689) $ 27,763 $ 8,910 $ (77,867) Ending Cash Balance $ 1,273,330 $ 1,330,684 $ 1,358,447 $ 1,367,357 a 1,289,490 Number of Employees(FTEs) 0.00 0.00 0.00 0.00 0.00 Descriotion of Services• The Storm Water division provides for maintenance of trunk and collector storm sewer systems maintained by the City of Fridley. The division also establishes and maintains improvements and programs provided to meet storm water quality goals of the City of Fridley. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Street sweeping collected-cubic yards 2,441 1,552 2,000 2,000 Sediment collected from storm water treatment devices-cubic yards 20 20 80 200 OutFall inspections 19 21 25 30 Rain gardens constructed 5 3 10 10 Erosion control inspections 2p 23 28 32 Enforcement actions and notices 12 15 �5 2p Budqet Comments/Issues• • Other Services &Charges for the 2013 revised and 2014 budgets do not include depreciation. Rather than provide depreciation information, these budgets now provide the capital outlay scheduled for the year from the 2014 CIP. By doing presenting the numbers in this format,the ending cash balance better able to be projected for each budget year. 48 99 CITY OF FRIDLEY 2014 ANNUAL BUDGET ENTERPRISE FUNDS Municipai Liquor (Fridley Market&Highway 65 Locations) 2011 2012 2013 2013 2014 Revenues Actual Actual Budget Revised Budget Liquor Sales $ 1,649,738 $ 1,593,184 $ 1,761,753 $ 1,761,753 $ 1,761,753 Wine Sales 724,349 712,500 768,000 768,000 768,000 Beer Sales 2,361,516 2,244,359 2,730,000 2,730,000 2,730,000 Dep/RTNS/Cooperage 1,577 150 100 100 100 Miscellaneous Sales 94,384 99,210 100,000 100,000 100,000 Cigarette Sales 57,627 51,589 57,000 25,000 39,900 Cigars/Chewing Tobacco 3,505 4,032 4,000 1,200 2,800 Interest Earnings 761 960 - _ _ Insurance Reimburse 195 - - 65,000 - Miscellaneous Revenue 545 499 200 200 100 Total Revenues $ 4,894,197 $ 4,706,483 a 5,421,053 $ 5,451,253 $ 5,402,653 Expenditures Personnel $ 492,897 $ 506,256 $ 522,144 $ 522,144 $ 553,718 Supplies 11,703 7,546 21,400 21,400 22,400 Other Services/Charges 4,063,677 3,841,107 4,527,013 4,530,636 4,465,382 CapitalOutlay - - - 200,000 50,000 Other Financing Uses 350,000 350,000 250,000 250,000 250,000 Tota/Expenditures $ 4,918,277 $ 4,704,909 $ 5,320,557 $ 5,524,180 $ 5,341,500 Surplus (DeFiciency)of Revenues over Expenditures $ (24,085) $ 1,574 $ 100,496 $ (72,927) $ 61,153 Ending Cash Balance $ 491,909 $ 501,583 $ 602,079 S 529,152 a 590,305 Number of Employees(FTEs) 5.00 5.00 5.00 5.00 5.00 Description of Services: The Fridley Municipal Liquor Operations was established in 1949. The operations consist of finro retail locations with annual sales exceed$5 million. Net proceeds are directed back to the City's General Fund to alleviate the property tax burden on its citizens and businesses. 2011 2012 2013 2014 Kev Measures: Actual Actual Estimate Proiected Total customers 260,695 248,540 218,650 263,000 Average sale price per customer $18.76 $18.93 $19.50 $1g.gp Gross profit percentage 24.6% 25.7% 19.0% 25.5% Net profit percentage 6.6% 7.5% 5.1% 7.5% Budpet Comments/Issues: • The store located in the Fridley Market(Cub location)started a renovation the last quarter of 2012. The store opened in its new location in of March 2013. The entire Fridley Market location is continuing to go through a major redevelopment that will modernize the location with the intention of bringing additional businesses into the development. Due to the ongoing construction at the site, sales have dipped on average about 15%each month. The major demolition and construction work is slated to be complete by early winter of 2014. • The 2014 budget includes$50,000 in capital outlay for a market study to determine the feasibility of opening a third location and/or the feasibility of remodeling the Highway 65 location. The Highway 65 location is in need of major maintenance and renovation, and a market study will aid in determining the appropriate direction to best allocate funding. • In 2014, MnDOT is planning a major reconstruction of Highway 65, it is anticipated that this construction activity will have impact on sales. . The 2014 budget includes an assistant liquor store manager position. This position replaces a full-time clerk position that has been vacant since the spring of 2013. An assistant manager will the allow the manager to focus on marketing and other promotional activities slated to begin in 2014. 49 100 CITY OF FRIDLEY 2014 ANNUAL BUDGET APPENDIX A STAFFING LEVELS -2013�2014 Fuil-Time Equivalents(FTEs) , 2013 2013 2014 %of Service Category Bud eta Unit Budget Revised Budqet Total Public Safety Police 50.6 50.6 50.6 Emergency Management - - _ Fire* 6.0 6.0 6.0 Rentallnspections 1.8 1.8 - Subtotal 58.4 58.4 56.6 41.8% Public Works: Municipal Center 12 1.2 0.6 Engineering 5.0 5.0 6.0 Park Maintenance 7.0 7.0 6.5 Street Maintenance 9.0 9.0 8.5 Garage Maintenance 4.5 4.5 4.0 Water Utility Fund 7.0 7.0 7.0 Sewer Utility Fund 5.0 5.0 5.0 Subtota! 38.7 38.7 37.6 27.8% Parks& Recreation: Recreation Department 5.0 5.0 5.0 Springbrook Nature Center 3.0 3.0 3.0 Subtotal 8.0 8.0 8.0 5.9°/a Comm Development: Planning 42 4.2 4.2 Building Inspections 3.0 3.0 3.0 Rentallnspection - - 1.6 Solid Waste Abatement 1.0 1.0 1.0 Subtotal g.2 g.2 g g �2% General Government: Mayor&City Council "* 5.0 5.0 5.0 General Management 3.0 3.0 3.0 Human Resources 2.0 2.0 2.0 Cable N 1.0 1.0 1.5 Elections*"" _ _ _ City Clerk/Records 2.0 2.0 1.0 . Accounting 7.0 7.0 6.5 Assessing 2.0 2.0 2.5 MIS 2.0 2.0 2.0 Municipal Liquor Store 5.0 5.0 5.0 Subtotal *" 24.0 24.0 23.5 17.3% TOTALS '* 137.3 137.3 135.5 100.0% *Excludes paid on-call firefighters ""Mayor and council members are excluded from FTE totals *" Excludes election judges 50 101 i CITY OF FRIDLEY 2014 ANNUAL BUDGET APPENDIX B CITY OF FRIDLEY 2014 Budget Calendar ' January 15 Council commission survey memo sent to departments February 1 Capital Improvement Program (CIP)forms sent to departments. February 11 to 22 City manager meets with departments to discuss survey ideas March 5 Departments submit capital requests to city manager. ', Week of March 19 City manager meets with departments to discuss CIP requests. � May 2,6, & 13 Staff and Council meet with boards and commissions to review survey results June 3 Budget work papers are made available to departments. � June 17 City council conference meeting to discuss 2014-18 CIP. Weeks of July 9& 16 City manager meets with departments to discuss big budget issues and key measures. July 12 Forecasts completed for compensation and benefits, internal service fund allocations, utility costs, technology contract costs, fee and other revenue. Departments submit revised indicators and key measures. August 19 First city council budget work session. August 23 Budget memo sent to city council. August 28 Budget instructions and targets provided to departments. August 26 City council adopts prelimina,ry levy and announces public budget hearing date. September 17 Departments submit detailed budget requests. October 18 City manager sends proposed 2013 budget and revised 2012 budget to city council members. October 21 Second city council budget study session. Week of November 11 Anoka County sends parcel specific proposed tax estimates to taxpayers. December 2 City council holds public budget hearing. December 9 City council adopts final 2014 budget,2014 tax levy and revised 2013 budget. December 27 Final 2013 levy certified to Anoka County. 51 102 � AGENDA ITEM � CITY COUNCIL MEETING 4F DECEMBER 2 2013 qTY OF � FRIDLEY Date: November 25, 2013 To: Walter Wysopal,City Manage�� From: Scott Hickok,Community Development Director Julie Jones, Planning Manager Stacy Stromberg, Planner Subject: Public Hearing for Rezoning Request,ZOA#13-02 for 3720 East River Road INTRODUCTION The City staff is proposing to rezone the property located at 3720 East River Road,owned by Prime Security Bank from C-2, General Business to M-2, Heavy Industrial zoning. Rezoning this property will allow uses that better fit the surrounding uses than the current commercial zoning. The current zoning of C-2,General Business was established back in the 1970's when a restaurant desired to co-exist on the site with a municipal liquor store.Several restaurant uses have existed on the site since and all have fai�ed to survive on this site,which is isolated from any other commercial uses nearby.Staff contends that the decision to rezone the property to C-2 years ago to accommodate an existing use was a poor legal decision, and should be corrected at this time while the building is vacant and up for sale. The existing owner of the site, a bank that bought the site under foreclosure, is not in support of the rezoning as they feel it will limit their ability to quickly sell the property to a willing seller.State Statute does not require the owner of the property to support the rezoning and gives cities authoring to rezone property as if finds appropriate for a particular site. So far, in the three years the property has been up for sale, staff has received just as many serious industrial use inquiries as commercial use inquiries on this property.While the owner's goal is to recover their investment in the property quickly,staff's goal for the property is to see the site occupied by a long-term successful user that is a good fit into the surrounding area. The site meets the minimum lot size required for an M-2 district property of 1.5 acres if the two parcels encompassing the site are combined.The property has a lot size of 2.31 acres. PLANNING COMMISSION RECOMMENDATION At the November 20, 2013, Planning Commission meeting, a public hearing was held for ZOA#13-02. The owner did not have a representative at the hearing, but submitted a letter voicing their opp.osition to the rezoning, which was received into the public record (see attachment). Representatives of the City � 103 of Minneapolis spoke to convey Minneapolis' interest in possibly purchasing the property in the future to expand their emergency preparedness training area.They also expressed concern about how a new heavy industrial use adjacent to their site would affect their operations.After some discussion,the Planning Commission recommended approval of rezoning,ZOA#13-02. THE MOTION CARRIED UNANIMOUSLY. PLANNING STAFF RECOMMENDATION City Staff recommends that the City Council hold a public hearing for Rezoning Request, ZOA#13-02 at its December 2, 2013 meeting. 104 City of Fridley Land Use Application ZOA#13-02 November 13, 2013 GENERAL INFORMATION SPECIAL INFORMATION Applicant: SUMMARY OF REQUEST City of Fridley The Fridley City staff is seeking to rezone this Site Owner: property, which is located at 3720 East River Road Prime Security Bank from C-2, General Business to M-2, Heavy Industrial 1305 Vierling Drive Shakopee, MN 55379 SUMMARY OF ANALYSIS Requested Action: City Staff recommends approval of this rezoning Rezone property from C-2 to M-2 request. Existing Zoning: • Proposed rezoning will allow any future use G2, General Business on the site to better fit with the Location: surrounding uses and zoning. 3720 East River Rd, Fridley, MN 55421 � � �:�=�.U, �� i � Size: ��r� °�' � � 'I;� �� yE Two parcels combined: r •�`�" ,��' `�� .y � ��/�; r� � Building: 10,708 sq.ft. 2.31 acres � ;� �� ,3 v �� a ;T r".' ° „. � Existing Land Use �,�'� � �# �; #� � � � �% Vacant restaurant �' � ` ��' � ' � � � � G� ��t � � -� � i��. +' � ' � " f `� Surrounding Land Use &Zoning: � �~� • � { t�: N: Mpls Water Works& P (Public) �"�� '�`� �� '� �� ; � �"��e> � , E: Salvage Yard & M-2 �,h��,� � - S: Mpls—industrial use �� ' ��° _ ` „ � � ,�• ,' � ,,. .{. ,,� � ,;t :� W: Emergency Training Ctr& P (Public) �� ,� , ��,�� , . ��-� �� -� Comprehensive Plan Conformance: '�� " � Guided for Redevelopment Zoning History: 1938—Lot is platted. 1949-Building permit issued: liquor store 1971—Building permit issued: restaurant � , 1975-1995—Multiple Building permits for � � �� =�` �; �� ` � �� alterations and addition = f s x �� ;�.. �:� Legal Description of Property: � � �w��:� -� � ��_��` � � Auditor's Subdivision 39 Public Utilities: Aerial of site The building is served water from Mpls, but Council Action/60 Day Date: water is disconnected due to water leaks; December 2, 2013/December 16, 2013 connected to City sewer, but not using Staff Report Prepared by: Julie Jones, Planning Transportation: Manager Currentfy the property is accessed off of East River Road and 37th Avenue Physical Characteristics: One parcel contains building and parking lot with minimal landscaped areas and the other smaller parcel contains only parking 105 Land Use Application Rezoning #13-02 RE UEST For several months, City Staff has been discussing �<�' = �� „ .s �e:�, the need to rezone the privately owned property at ��4 ; � a;� 3720 East River Road from commercial zoning to industrial zoning to help the site realize � �t f• -�;-,, � development and to attract in its highest and best ""� � r ,�. use. Staff feels the site is better suited as an � _.. '��..-. ��. � p!�'f ;�,�w �i industrial site due to its location, surrounded by g�� i �`��i�l I��!„��li` �� ; other industrial uses. Since the property has sat � vacant for about three years now, following a foreclosure, staff felt now would be a good time to initiate a rezoning. Staff approached representatives of the bank, which currently owns the site (Prime Security Bank, 1305 Vierling Dr.,Shakopee, MN 55379), about the rezoning. There were mixed feelings among the bank representatives about the benefits of the rezoning. Their approval of a rezoning action however is not required. If the City finds a rezoning to be in the best interests of the City, the City may initiate a rezoning process. SITE DESCRIPTION The property at 3720 East River Road was last used as Baggan's Pub. It is zoned C-2, General Business. All of the surrounding uses are M-2, Heavy Industrial, zoning, however. In addition, the site is quite isolated at the far southern border of the City and has no nearby commercial uses to support it. Many of the uses that potential buyers of the site have proposed uses that would fit better under industrial zoning. The owner had a purchase agreement with a funeral home, but after three years, that purchase has failed to materialize. There are two parcels that comprise the site. Collectively, they meet the minimum 1.5 acre lot size requirement for M-2 zoning. The existing building has water damage inside due to broken pipes that resulted from repeated vandalism inside the building. It is highly likely that the concrete block building will need to be demolished and replaced. The building and the parking lot are severely blighted. SITE HISTORY In 1949, the site at 3720 East River Road became the location of Fridley's first municipal liquor store. There was also a municipal liquor store located on what is now the Shorewood restaurant site and a third store was located near the intersection of University Avenue and Mississippi Street. In 1960, the Public Works Director, Harry H. Kirchman, asked the City Manager, Earl Wagner,to consider rezoning the 3720 property where the liquor store resided from M-2, heavy Industrial to C-2, General Business, since the site directly adjacent and to "the rear of our Liquor store" was being considered for a large ballroom. The ballroom would have been 100" x 120' and would be similar to Schlief's Little City. It would employ big-name orchestras and would serve set-ups only. That rezoning did not occur. 106 Though the Fridley Liquor Store on the 3720 East River Road site was a public use, the zoning initially was M-2, Heavy Industrial. Maps show the site as M-2, Heavy Industrial until 1962 when the zoning designation is shown as "P"to coincide with the City's ownership of the site. In 1970 the site was sold to George Nicklow and became George's Lounge and Restaurant. The City liquor store became a tenant in the restaurant space, but only existed for only a short time after that change. i On July 14, 1975 the City held a public hearing to consider a rezoning of the 3720 site from M-2 to C-2. Since the site was no longer owned by the City, and owned by George Nicklow, the site's zoning had reverted back to M-2, since that is what it was zoned prior to becoming a publicly- owned property. Richard Harris,then Chair of the Fridley Planning Commission, spoke to the Council at the rezoning hearing and expressed his concern about the potential of this site being considered as spot zoned by their actions to rezone it to C-2, General Business. The City Attorney at that time indicated that, "The property is zoned "P" for public use and would have to be rezoned." He said, "The City would have some obligation to deliver the title for the purpose the property was sold." He said, "If the property is burned or damaged more than 50%, it would not be replaced, because it is non-conforming." He said, "This rezoning would only be fair to the man that bought the property." ANLAYSIS The property was then rezoned to C-2, General Business soon after its July public hearing in 1975. In the succeeding years the site went through a number of transformations in name at least, sometime fairly major building modifications were made as well. Known for everything from unauthorized adult entertainment to late night parking lot fights and robberies, it soon became clear that the tiny island of commercial zoning in the dark (poorly lit) sea of industrial was not good for the businesses on the site, or the City's reputation, or the police budget for that matter. Inordinate numbers of police calls to this site have made it clear its secluded location invites activities that could well harm the health, safety, and welfare of those patrons who choose to visit the site. There simply has not been enough synergy to help a commercial entity in this area. Other like businesses often add an eyes on the street element that helps like businesses look out for each other. There are no other restaurants or other commercial uses in close proximity to this site, so the eyes on the street and like businesses watching out for one another is not something that this site and its owners have been able to benefit from. As an industrial site however, it exceeds the minimum lot requirements and the M-2 zoning would allow the current owners a broader spectrum of uses. In fact,this zoning would open up the site for those who may be looking to find a well-suited industrial site, or they could have retail (including restaurant under the provisions of the M-2, district language- certain conditions apply) on the site. With the upcoming redevelopment of the FMC site nearby, there may be new interest and opportunity in this area in general and providing a site like this that is properly zoned for its 107 NOV/20/2013/WED 05: 43 PM FAX No. P. 001 � � P�� , , SECU'�t.YTY " �ANK. ��-:?��<� ,� is/2o1�.� ,:� � ; ��sq� ��. ,,; � Julie Janes Flannlr�g Coordinator -— C�ry af�ridley . fi431 UniveFSity A�e IVE Fridtey,MN 554�2 RE:Consider rezanir�g property,which is lotated at 3720�River Rd,from C-2,Gene�al Busin��.s to M-2,Heavy indust�iaf Dear lulis, !am sending this(etter as�repres�ntative of#qe site owner,Prime Security Bank"ASB". PSB fioreclvsed�nd took awnership qf the subje�t property on 9/23/10. P56 bid$855k at fihe sherifE sale,paid over$200k in real estate taxes,and ov�r$SOk in othef expenses. PSB's goai is to se!! the properky�s fast as pos.sibfe while mitigating ftirther losses. It is PSB's and our Realtors(Exit Realty, BiN Pankonin)opinion that the�st possibte zoning for the property would have it remain as G2 and nat timit the interested businesses. 7here are three main concerns with rezoning the property to M-2 iieavy lndustrial. (I) Limited interest from businesses that would qualify for Feeavy indusErial zoning. {2) Real Estate Taxes on the prope�ty are far too high for an industrial use to pay. Th�current re�l esta#e taxes drive a!!industrial users�w�y.(3� Site is r�ot lat�e enough for industrial use. (1� Since takir►g ownership,tF�e properiy has been under purch�se�greemen#with� fu�eral home corr�pariy for a m�jority of th�time. Th�pA was considered a serious offer�s a signifi��ar�t non-refundable dawn paym�r�t was abtained, �he PA expired on May 3i,2+D�.3;at xhat time Pss el�ted t�hire$itl Pankonin af�xit Realty to market the property. Pankonin sta#es that he r�cei�ed 2-4 cails per w�eek an the property. The property has b�en shown Lo 6 funerai hame�wners,ev�nt centers, car lat,truck r�pair, storage company,and the most serious prospect a hair training cen#er/r�taitJ saion. Pankonin states that he has received no interest from industria) users due to the incredibly high real esta#e taxes. (You cnuld argue that the Truck Repair would be industrial}. The site is desirabie for general business as it's close to NE Minneapotis and dowrttown,it's accessible and easyto fnd,and atttiough rt needs considerabie repaie the majority af the irrterested parties beiieve the building shetl is ak,as it is a concrete structure. A zoning change wouid eliminate any af the interest PSB has rec�ived to date. (Z) PSB haS p�id over$220,000 in Real Estate Taxes since taking ownership. The estirnated 2014 Market Vaiue of the propetty is$964,100. The propnsed tax bill for 2014 is 1305 Viexlia�g l�xive*Shakopee,MN 55379 •Phone: (952) 403-6400 •Fax: (9S2) 403-627z ' NOV/20/2013/WED 05: �3 PM FAX No, P, 002 $36,783. The building is 10,708 sq.ft. This equates to real estate taxes of$3.44 per sq. ft.;gross rents per sq.ft.generated by industrial use properti�s av�rage$5. Bot�Cpm line is that the rent that can be generated by industria! or warehause is insufficient in covering such a high tax amount. If it is believed that the bu�lding isn't s�lvageable the rea! estate taxes are even mare outrageaus for an incEus#riaf prospect. The site is z.31 acres. At 100,624 square feet khe assessed market value is$9.58 per sq.ft. Industrial land sates range fram$3-5 per sq.ft. with#he average being around $4.50. IA/he�t marketing the site to industrial prflspec#s the major concer� was the high real �state taxes and that running an industrial business wouldn't be feasible. (3) It is questionable that the f�r�tprint of the Site isn't large enough to handie an industrial zoning. This was mention�d by a few industrial prospects as they stated theyjust needed more th�n 2.31 acres of space for warehouse, equipment,trvcks,etc. p5B's goa! is to sell the property and the fastest way to obtain#his goa! is to continue the current zoning for the time being. PSB is requesting more time(6-months}#o market the property zoned as general business. The interested hair training schoo!/salon has speht � considerabie time and money on construction plans for replacing the roof and completely gutting and improving the inside of the building. They are not interested in appiying for a special use permit. I hope you wiil be our partner and work wi�h us on the fastest resolutfon Ya this problem property. If you have arty questions please cali at my contact information below. Sincerely, s 1ay larsen Prime Security Bank Vic� President/Credit a�Ficer 612.50�.0558 j la r5en[�p1'�me5ecuCity.cqrrl area will be a real benefit to the sites owner and the City as well. The City's goal is to enable this site to develop into a new, successful,tax-paying entity. STAFF RECOMMENDATION Today, like Planning Commission Chair Harris in 1975, staff would question the merits of a decision to rezone the property for a single use or user.Three decades of history has proven this not to be a good decision. If the site had no development potential as a M-2 industrial site, or a mix of M-2-type use to include some retail, staff would not pWrsue this zoning without the support of the owner or a request from a developer. But, the site was originally M-2, heavy industrial and as this site sets vacant, a great deal of staff time is being consumed by code enforcement cases and extra police patrols. Worse yet when the site has been occupied over the past 40 years it has demanded even more City (and specifically Police) resources. The City and owner need to consider the highest and best use for this site, and staff does not believe the City is going to realize that goal unless the property is rezoned to attract that use. City Staff recommends approval of this rezoning. ■ Proposed rezoning will allow the owner to economically utilize the site in a way that better suits its location. 108 / AGENDA ITEM � crrroF CITY COUNCIL MEETING OF DECEMBER 2, 2013 FRIDLEY Date: November 25, 2013 To: Wally Wysopal,City Manager �� From: Scott Hickok, Community Development Director Julie Jones,Planning Manager Kay Qualley,Environmental Planner Subject: Organized Solid Waste Collection Background Between 2010 and 2013 the Environmental Quality and Energy Commission completed a lengthy study of organized solid waste removal as it applied to Fridley. Over a two year period,the EQEC convened groups of experts to review the benefits of organized collection versus the current open hauling system. Sessions included city representatives from organized cities,the results of pricing variations and a city survey(see attached meeting minutes for a summary). One session focused on hauler input. In November of 2013,the EQEC accepted a staff report with a road damage assessment from Public Works Director James Kosluchar(full report attached)and concluded their study with four recommendations to Council. These recommendations(as required by City Code)were also presented to the Fridley Planning Commission at their last meeting, who voted unanimously to forward it on to Council. Council may determine whether to move to study the option to organize solid waste collection using the format of the new statute. The Minnesota legislature modified Statute 11 SA.94 Organized Collection this year. This statute(attached)defines organized collection and stipulates the procedures under which an investigation of organized refuse collection shall move forward. Commission Recommendation The Nov. 2013 Environmental Quality and Energy Commission's recommendations to the City Council include: 1) That the Fridley City Council ezplore the option of organizing City garbage collection(per MN Statute 115A.94); 2) That the City Council encourage a process that allows the ea�isting five licensed residential haulers to divide their existing Fridley market share into zones(per MN Statute 115A.94) 3) That if an organized garbage system is developed in the City,it should include single-family homes through 12-unit apartment buildings (like our current recycling contract); and 109 4) That the EQEC would be willing to conduct further studies if the Council felt it met the statutory requirements for considering organized garbage collection. If the City Council chooses to proceed with further study of organized garbage collection under the format decreed in MN Statute 115A.94, staff will begin a statute-required 60-day negotiation period with the five haulers currently licensed for residential garbage service in Fridley. The cunent licensed residential haulers include: LePage& Sons,Allied/Republic Services,Waste Connections dba Ace Solid Waste, Walters, and Waste Management. Two additional multi-unit waste haulers have been invited to take part in any future study and discussions about organized collection since they service some apartments in Fridley;Aspen Waste and Randy's Sanitation. All seven organizations have been notified about the EQEC recommendation to Council and are therefore aware of the date,time and location of the Dec. 2, 2013 Fridley City Council public rneeting. Public notice was also published despite the fact this item is not a public hearing. The goal of the 60-day negotiation period is to determine if the existing haulers are willing to divide the market share and contract cooperatively with the City. It is not until this step in the process is complete before the City Council needs to hold a public hearing to debate whether or not the City wants to organize collection. Staff Recommendation Staff concurs with the Environmental Quality Commission to explore the option to study organized collection further.Because the process laid forth in State Statutes is a bit confusing with the recent changes made by the Legislature, staff has created a flow chart(attached)to help guide Council through the legal requirements of the Statute. It is important to note that the study that the EQE Commission just completed does not meet the requirements of the study committee referred to in the Statutes.This process . will need to be reinitiated if Council proceeds as there are new requirements as to the makeup of that Committee. Should the City Council choose to proceed with considering the option to organize refuse collection,the next step in the process is to initiate a 60-day process with the existing haulers to see if there is support for a cooperative agreement before taking the issue on further for public discussion.During this 60-day process of negotiations between the City staff and the haulers,a proposal is to be developed that includes: • Identified City priorities • Issues related to zone creation • Traffic • Safety • Environmental performance • Service provided � • Price • Division of accounts based upon hauler's average customer count during the six months prior to the commencement of the 60-day negotiation period If the City Council chooses to initiate the 60-day negotia�ion process,the City attorney advises staff to notify the haulers in writing on December 3, 2013. Staff recommends that the City Council establish a deadline of February 10,2014 as the date the negotiation results would be due back to the City Council. 110 MEMI'�RANDUM T�: Waiter T. Wysopal, City Manager PW13-074 FROM: James P. Kosluchar, PubGc Works Director CC: Kay Qualley, Environmental Planner OATE: November 12, 2a13 SUBJECT: Roadway Impacts from Refuse Collection Vehicles The City of Fridley has been awaiting the final production of a model to assess, in detail, the impacts of heavy vehicles to local roadways. The development of this too! has been ongoing since 2011 through a Local Road Research Board project on the impact of refuse haulers on pavement performance by Dr. W. James Wilde of the Minnesota State University, Mankato. A final draft of the tool has just recently become available. I have since been working with engineering staff to input the very large amount of data needed to provide the detailed results of impacts identified by the tool. Unfortunately, this effort eontinues to be ongoing as of today, and the analysis of our community using the new tool is not completed at this time. Pending the final results from what will be a lengthy analysis, I believe it is prudent to provide the Environmental Quality and Energy Commission with an estimate of roadway impacts from refuse haulers based on other techniques. Therefore,we have pertormed an incrementa! impact analysis based fln the presumption of moving from a refuse collection system of frve haulers to tMat of a single hauler. This analysis provides a general estimate using information that is available,and should be refined by the use of the heavy vehicle model produced by the LRRB. TMis will continue to be worked on by staff, and reported when completed. For addi#ional information,please see the attached summary report published by Dr.Wilde on Assessing the Effects of Heavy Vehicles on Local Roadways. JPK:jpk 111 CITY OF FRIDLEY, MINNESOTA PUBLIC WORK� DEPARTMENT ENGIl�TEERING DIVISION . ESTIMATE OF POTENTIAL REFUSE VEHICLE IMPACTS TO LOCAL ROADS IN THE CITY OF FRIDLEY November 2013 I hereby certify that this plan, specifications,or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer with the laws of the Stafie of Minnesota. �. ,'-. - � '�.1 .�1. ,_. , '` ' . � Date: 11/1�/2013 Jam�s P. Kosluchar, P.E. Reg�stration No. 264b0 �, 112 The impacts of refuse hauiing vehicies on roadways have been a matter of much discussion in recent years. The complexity of this issue is due to the many assumptions and complexity of madels and calculafions required to de#ermine actual impacts to roadways, inciuding pavement struature and deterioration models, traffic forecasting, and route projections. The goal of this report is to provide an orde�of magnitude in regard to the potentia!impacts and costs, using an available madel and a number of assumptions relating to the City of Fridley's roadways. The analysis uses the fV1nPAVE version 6.210 beta, which is a pavement design toal • developed by the Minnesota Department of Transportation. This latest version afi MnPAVE has a "Research Mode"that allows inputs of vehicle counts and truck data. The MnPAVE design tool is a computer prog�am that combines known empirical rela#ianships with a representation of the physics and mechanics behind flexible pavement behavior. An analysis was pertormed using this software with the foAowing assumptions: 1. Existing t�uck trafFc is 4% on local roadways. This is likely a high estimate; however, we do no# have accurate information on t�uck count� on aU local �oad segments. The high value used for analysis will p�aduce conservative results in this analysis of hauler impacts. 2. All streets are built to local residentiai standards. Some existing streets have a lesser pavement and base thickness. By asswming the sta�dard pavement and base sections are met,this assumption provides conservative results in this anaiysis of hauler impacts. 3. Five refuse trucks (tanderrj axle)travel�n local road segments per week currently. 4. ln the reduced traffic scenario, one refiuse truck travels on local roads, covering all curren#routes. 5. The range of weight for refuse trucks is assumed to be the same as for the existing case, as the trucks begin their route empty, and end their route #ull. 6. Refuse trucks are assumed to be 3-axle tandems (MnPAVE type 3). 7. Existing traffic on loca! roads is assumed to have the following ranges of Annual Average Daily Traffic(AADT): Local Road AAOT Scenario 1 Scenario 2 0—500 25°k 35°�6 500—1000 25% 40% 1000+ 50°k 25% 8. Traffic and t�uck traffic are assumed to have a zero growth rate. 9. Projections of terminal service life ofi pavement are as indicated by the MnPAVE software, and streets are not resurfaced until this projected terminal serviee life is attained. Estimated terminal service life of existing standard pavement sections we�e performed using the MnPAVE softvvare for AADTs of 500, 750, and 1000, respectively. The same analysis was run again with a reduetion in four weekly trips fo��efuse hauling vehicles on a given street segment. Below are a summary of the results of this analysis. 113 20-year Terminal Service _Scenario Traff� ESAI Life(vears) 500A Existing standard distribution,4%heavy vehicles 318,410 36 500B Reduced truck traffic by 4 refuse truck trips weekly 304,593 43 750A Existing standard distribution,4°�heavy vehicies 477,617 24 7506 Reduced truck tra'ffic by 4 refuse truck trips weekly 464,202 25 1000A Existing standard distribution,4%heavy vehicles 636,81p t8 10006 Reduced truck traffic by 4 refuse truck trips weekly 622,183 18 No#e that the 24-year ESAL is a count of the laad equivalency factor for an Equivalent Single Ax1e Load(estimated to have the impact of an 18,000 Ib single axle load)over a 20- year pe�iod. The MnPAVE software create�a load spectrum for all types of vehicles and converts these tA ESALs v�rhich are then used to calculate theor�tical pavement deterioration. What is seen in the estimate is tF�at as traffic increases on a {ocal roadway, there is a diminishing impact in reducing trips of the same number of heavy vehicles. This is as would be expected, as othe�tra€fic impacting the roadway creates a larger propo�tion of deterioration, making the same number of heavy vehicles less substantial. Any reduction in terminai service life is applied for each of the AADT projected for local roads from assumed traffic,and applied against the annual average co5t of annual asphalt roadway repairs for the City of Fridley over the past 10 years ($1.377 million). Based on this set of calculations and modeling,the result would be an estimated cost range of between $81,000 and $117,000 annually. The numbers in this range average roughly 1% o#the City's General Levy. Note that there are refinements that could be made to more accurately project#raffic, and provide more detailed ar�alysis of existing street segments. While the assumptions with this estimate are generally conse►vative, they are balanced somewhat by the timing of resurfacing,which may not always await the achievement of the termina! seroice life of the roadway due to other factors or deterioration. In addition, it is important to note that local conditions, quality of construction, drainage, and other factors that may lead to premature deterioration of roadways would reduce any realized savings. Therefare, even ifi the prior assumptions and resulting impacts are assumed to be accurate, savings would be reduced from fhe estimates provided here'rn. 114 1 MINNESOTA STATUTES 2013 115A.94 115A.94 ORGA1vIZED COLLECTION. Subdivision 1. Definition. "Organized collection"means a system for collecting solid waste in which a specified collector, or a member of an organization of collectors, is authorized to collect from a defined geographic service area or areas some or all of the solid waste that is released by generators for collection. Subd. 2. Local authority. A city or town may organize collection, after public notification and hearing as required in subdivisions 4a to 4d. A county may organize collection as provided in subdivision 5. A city or town that has organized collection as of May 1, 2013, is exempt from subdivisions 4a to 4d. Subd. 3. General provisions. (a)The local government unit may organize collection as a municipal service or by ordinance, franchise, license, negotiated or bidded contract, or other means, using one or more collectors or an organization of collectors. (b) The local government unit may not establish or administer organized collection in a manner that impairs the preservation and development of recycling and markets for recyclable materials. The local government unit shall exempt recyclable materials from organized collection upon a showing by the generator or collector that the materials are or will be separated from mixed municipal solid waste by the generator, separately collected, and delivered for reuse in their original form or for use in a manufacturing process. (c) The local government unit shall invite and employ the assistance of interested persons, including persons licensed to operate solid waste collection services in the local government unit, in developing plans and proposals for organized collection and in establishing the organized collection system. (d) Organized collection accomplished by contract or as a municipal service may include a requirement that all or any portion of the solid waste, except(1)recyclable materials and (2) materials that are processed at a resource recovery facility at the capacity in operation at the time that the requirement is imposed, be delivered to a waste facility identified by the local government unit. In a district or county where a resource recovery facility has been designated by ordinance under section 115A.86, organized collection must conform to the requirements of the designation ordinance. Subd. 4. [Repealed, 2013 c 45 s 7] Subd. 4a. Committee establishment. (a) Before implementing an ordinance, franchise, license, contract, or other means of organizing collection, a city or town, by resolution of the governing body, must establish an organized collection options committee to identify, examine, and evaluate various methods of organized collection. The governing body shall appoint the committee members. (b)The organized collection options committee is subject to chapter 13D. Subd. 4b. Committee duties. The committee established under subdivision 4a shall: (1) determine which methods of organized collection to examine, which must include: (i) a system in which a single collector collects solid waste from all sections of a city or town; and (ii) a system in which multiple collectors, either singly or as members of an organization of collectors, collect solid waste from different sections of a city or town; Copyright�2013 by the Office of the Revisor of Statutes,State of Minnesota.All Rights Reserved. 115 2 MINNESOTA STATUTES 2013 115A.94 (2) establish a list of criteria on which the organized collection methods selected for examination will be evaluated,which may include:costs to residential subscribers,miles driven by collection vehicles on city streets and alleys, initial and operating costs to the city of implementing the organized collection system, providing incentives for waste reduction, impacts on solid waste collectors, and other physical, economic, fiscal, social, environmental, and aesthetic impacts; (3) collect information regarding the operation and efficacy of existing methods of organized collection in other cities and towns; (4) seek input from, at a minimum: (i) the governing body of the city or town; (ii)the local official of the city or town responsible for solid waste issues; (iii)persons currently licensed to operate solid waste collection and recycling services in the city or town; and (iv) residents of the city or town who currently pay for residential solid waste collection services; and (5) issue a report on the committee's research, findings, and any recommendations to the governing body of the city or town. Subd. 4c. Governing body; implementation. The governing body of the city or town shall consider the report and recommendations of the organized collection options committee. The governing body must provide public notice and hold at least one public hearing before deciding whether to implement organized collection. Organized collection may begin no sooner than six months after the effective date of the decision of the governing body of the city or town to implement organized collection. Subd. 4d. Participating collectors proposal requirement. Prior to establishing a committee under subdivision 4a to consider organizing residential solid waste collection, a city or town with more than one licensed collector must notify the public and all licensed collectors in the community. The city or town must provide a 60-day period in which meetings and negotiations shall occur exclusively between licensed collectors and the city or town to develop a proposal in which interested licensed collectors, as members of an organization of collectors, collect solid waste from designated sections of the city or town. The proposal shall include identified city or town priorities, including issues related to zone creation, trafl5c, safety, environmental performance, service provided, and price, and shall reflect existing haulers maintaining their respective market share of business as determined by each hauler's average customer count during the six months prior to the commencement of the 60-day negotiation period. If an existing hauler opts to be excluded from the proposal, the city may allocate their customers proportionally based on market share to the participating collectors who choose to negotiate. The initial organized collection agreement executed under this subdivision must be for a period of three to seven years. Upon execution of an agreement between the participating licensed collectors and city or town, the city or town shall establish organized collection through appropriate local controls and is not required to fulfill the requirements of subdivisions 4a, 4b, and 4c, except that the governing body must provide the public notification and hearing required under subdivision 4c. Subd. 5. County organized collection. (a)A county may by ordinance reyuire cities and towns within the county to organize collection. Organized collection ordinances of counties may: Copyright�2013 by the Office of the Revisor of Statutes,State of Minnesota.All Rights Reserved. 116 3 MINNESOTA STAT'UTES 2013 115A.94 (1) require cities and towns to require the separation and separate collection of recyclable materials; (2) specify the material to be separated; and (3) require cities and towns to meet any performance standards for source separation that are contained in the county solid waste plan. (b)A county may itself organize collection under subdivisions 4a to 4d in any city or town that does not comply with a county organized collection ordinance adopted under this subdivision, and the county may implement, as part of its organized collection, the source separation program and performance standards required by its organized collection ordinance. Subd. 6. Organized collection not required or prevented. (a)The authority granted in this section to organize solid waste collection is optional and is in addition to authority to govern solid waste collection granted by other law. (b) Except as provided in subdivision 5, a city,town, or county is not: (1) required to organize collection; or (2) prevented from organizing collection of solid waste or recyclable material. (c) Except as provided in subdivision 5, a city,town, or county may exercise any authority granted by any other law, including a home rule charter,to govern collection of solid waste. Subd. 7. Anticompetitive conduct. (a) A political subdivision that organizes collection under this section is authorized to engage in anticompetitive conduct to the extent necessary to plan and implement its chosen organized collection system and is immune from liability under state laws relating to antitrust, restraint of trade, unfair trade practices, and other regulation of trade or commerce. (b) An organization of solid waste collectors, an individual collector, and their officers, members, employees, and agents who cooperate with a political subdivision that organizes collection under this section are authorized to engage in anticompetitive conduct to the extent necessary to plan and implement the organized collection system, provided that the political subdivision actively supervises the participation of each entity. An organization, entity, or person covered by this paragraph is immune from liability under state law relating to antitrust, restraint of trade, unfair trade practices, and other regulation of trade or commerce. History: 1987 c 348 s 27; 1989 c 325 s 26,27; 1990 c 600 s 1,2; 1991 c 337 s 46; 1993 c 249 s 20,21; 2013 c 45 s 1-6 Copyright�2013 by the Off'ice of the Revisor of Statutes,State of Minnesota.All Rights Reserved. 117 � ENVIRONMENTAL QUALITY AND ENERGY COMMISSION Fridley Municipal Center,643t University Ave Ne CINOF Agenda Packet FRIDLEY. Tuesday, November 12, 2013, 7:00 p.m. MINUTES Location: Conference Room A (Main Level) Ca11 to Order Chairperson Velin called the meeting to order at 6:59p.m. Commission members present: Courtner Ehlers Elford, Todd Olin(7:02 p.m.), Paul Westby, Rich Svanda, Eric Boyles Staff present: Julie Jones, Planning Manager; Kay Qualley, Environmental Planner; James Kosluchar, Public Works Director Observers signed in: George Walters, Pam Reynolds Minutes Approval Approval of Environmental Quality and Energy Commission Minutes: July 07, 2013 and Sept. 10, 2013. There was no discussion and no corrections to the minutes as written. MOTION by Commissioner Boyles and seconded by Commissioner Elford to approve the July 07, 2013 and Sept. 10, 2013 minutes as submitted. Motion passed unanimously. New Business Kay Qualley reported on a GreenStep Cities workshop sponsored by Metro Cities that covered energy benchmarking and retrofitting municipal and commercial buildings through budget neutral programs. The question was raised about what was allowed in Fridley Code for Solar applications. Planning Manager Jones said that the residential zoning code language does allow solar equipment, but she was unsure if it was worded to a11ow the solar garden concept. Ms. Qualley gave details from the presentation: Shoreview is using the B3 program for municipal building benchmarking of energy use. It is valuable because it helps cities weigh their use against comparable buildings in other cities. Shoreview's finance 118 department enters energy invoices and readings by buildings and said it is a ten minute process to yield valuable information. The GESP project(Guazanteed Energy Savings Project was discussed. The GESP elements include an Opportunity Assessment, a period of time to Define Project Goals, ESCO Selection,Project Development, Project Implementation and a Performance Period of 5-25 years. Basically, funding is available for municipalities who want to go beyond the low hanging fruit of a lighting switch out into systems replacements. The loan is paid back by the city taking the di�£exence between the new lower energy cost and their old bill and paying that amount for lt�a�rreplacement. Because the municipal buildings are currently being thoroughly e�alu�te;�l�f�om all aspects, including energy, this program may or may not be applicab�at present. "� CityLabs has been presented as another progxatn available to cities, similar to the University of Minnesota's Resilient Communities. CityLab�i� a collabm�ative, multi-di�c�plinary academic initiative that integrates edt�cation, civic engag�xrient and community outreach specifically around the issues of sust�inabili#y,livability and;placemaking. Staff suggested that further investigation might be in or�r for tihis,'program, especially if the concept of city resiliency is being pursucd. Other Discussion`and agproval of 20�4 EQEC ti��s..Th�,dates for 2013 will be Jan. 14, March 1 l, '�� May �'�,July 8, Septem�9 and t��. 28�' at 7 p.m. in the Fridley Municipal Center conference��om "A". Nov�}ber 4=��s.an election day and the Commission discussed changing the�c��+ember 4� da�.to Oct. 28�'. � MOTION by Commissioner�oyles and seconded by Commissioner Olin to confirm changing the November 4�' date to Oct. 28�'. Motion carried unanimously. Old Business Regarding the recent coal tar sealant ban enacted recently by the Legislature,the City needs to pass an ordinance to enforce the ban on sales and application in the City. Staff stated that the Minnesota League of Cities has proposed ordinance language prepared. Commission members questioned how such an ordinance would be enforced by the City. James Kosluchar 119 commented that Public Works crews regularly stop and question homeowners and contractors when they see someone sealing a driveway and ask what product they are using. The EQE Commissioners asked staff to prepare a Fridley-specific version of the ordinance and bring it to the January EQE meeting. The next order of old business was review, discussion and recommendations regarding organized garbage collection. Presentations and organized garbage information from the various study sessions coordinated by retired City Manager B�ns were reviewed and discussed. The MPCA summary showed lower costs tc>r�s�c�ents in organized hauling and other economic benefits including reducing the impa�t�n road��nd alleys. Organized cities typically have 1 truck in a particular zone compar�d to 3+trucks per neighborhood in our existing open system. It also said reduced fuel consumption and emissions were a result of fewer vehicle miles traveled. Commissioner Boyle� discus�ec�the myths of oxganized hauling as presented in the MPCA's Februa�y 2012 Organized Collection summary: organized collection means that there will only�e or��auler in the cvmmunity; small haulers will never win the contract; organized collec�ion creates a monopoly. Each of these points was refuted by the MPCA i��hi'�document. Public Works Directo��es Ko��uchar presei�,��i copies of a technical assessment from his �� , _ departme�t��lati�ig,to po��i�a�$1�;4�Q�budgeta�y,cost savings (1%of city budget)relating to red�e�d impacts�it�xeduced�road usage �£the,city converts from an open to an organized system. �Ie explained tha�,variabl`�s such as drainage, subsoil and quality of road construction r�ight impact this.estimate which would keep that saving from being fully realized. Plannirig�Vlanager Jo��s pointed out that the analysis could be re-run to reflect that yard waste trucks collect for�i,�t months of the year so that there are really 10 garbage trucks on a given Fridley street most of the year—not the five used in the analysis. As the discussion ensued, despite interruptions and shouting from observers, Commissioner Boyles stated that the EQEC should encourage the Council to investigate organized collection of solid waste because there were enough points in favor of it. He stated that the new Minnesota Statute 115A.94 should be followed. Staff inember Qualley placed the statute in its entirety on the screen for review because the packets did not contain the full 120 statute. Qualley stated that the full statute would be added to the amended staff report to Council. Commissioner Olin said that the commission should ask the Council to investigate and since the EQEC had been investigating it, meeting with the MPCA, MN EPA, haulers and others since 2010, it was time to send it on. Chairman Velin stated that he wanted to send it on(approve it)to the City Council. MOTION#1 for Council Consideration by Commissioner Boyles and seconded by Commissioner Westby to send to the Fridley City Council a xe�mmendation regarding Organized Collection of Solid Waste,that the Council should take the next steps to investigate and move forward with the organized solit�waste cail�ction process as proscribed in 2013 Minnesota Statute 115A.94. Five of the s�commissioners�resent approved the motion. Commissioner Elford voted nay. Mc�ic�n carried. MOTION #2 for Council Consideration by Commi�sianer'��in and seconded by Commissioner Boyles to provide a recointa�endation to Council on how to proceed with Organized Collection of Solid Waste u�ir�g tlie`��isting five"�i��nsed haulers, Ace Solid Waste, Allied/Republica�'alters and LePage and Sv�: Tl�e recoi�imendation is that Council pursue alternatives��vithin the statute's guida�c��that div"id�the city into zones (based on current market share)�afween aliQVe currently�censed haulers. Five of the six commissio�ers pr�sent approvgd.the��ian. Corn�issioner Elford voted nay. Motion carried,` MOTION#3.for Council Consideratian by Commissioner Boyles and seconded by Commissioner'Westby to Reccimmend to Council that any organized contract negotiations include housing unit� 1-12. Mot�on was carried unanimously. MOTION#4 for Council:Consideration by Commissioner Elford and seconded by Commissioner Olin to let the City Council know that the EQEC is willing to serve if further clarification is needed or should further information be required for their assessment; That the EQE Commission will continue their investigation or function as appropriate per statutory requirements and Council directives. Motion was carried unanimously. Next Meetings/Announcements 121 Tuesday, January 14, 2014, 7 p.m., Conference Room A(Main Level). Commissioner Elford stated that, if necessary,the EQEC should be prepared for a special meeting in December. No vote was taken but no opposition to this possible meeting was noted. Adjournment MOTION by Commissioner Svanda and seconded by Commissioner Westby to adjourn. The meeting adjourned at 9:OSpm. Respectfully submitted, Kay Qualley, Environmental Planner City of Fridley 122 Or anized Collection Process EQE Committee studies City Council receives EQEC City Council organized garbage collec- recommendations to further _�decides not to study tion vs. open system: 2010- study organized garbage col- any further 2013 lection: Dec. 2,2013 Haulers reach a col- City Council directs Haulers do not City Council lective agreement to staff to negotiate with reach a collec- ' decides not to organize their routes ♦_ haulers for 60 days to tive agreement pursue organized and develop a consor- see if an agreement to to organize garbage collection tium with which the collectively organize City can negotiate a can be reached collection contract Council may decide not to pursue organ- ized Or,Cit3�Council may hold a public hearing and pass a Council holds a public resolution to estab- hearing and passes a lish an organized resolution to establish collection options an organized collec- study coxnmittee tion options study City Council may committee skip further study and hold public hearing to consider passing a resolution to organ- ized collection Committee Study Occurs City Council may decide not City Council holds a to organize gar- public hearing to hear bage collection committee recommen- dations City Council can decide to organize garbage collection City Council may de- cide to organize and contract with one City Council may hauler,following an decide not to request for proposal Organize hauling process 23 � AGENDA ITEM � CITY COUNCIL MEETING OF DECEMBER 2 2013 CR7 OF � FRIDLEY INFORMAL STATUS REPORTS 124