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2014 Final Budget 2014 Budget Fridley, Minnesota Adopted December 9, 2013 City Council:Staff: Scott Lund, Mayor Wally Wysopal, City Manager Robert Barnette, Councilmember at Large Don Abbott, Public Safety Director James Saefke, Councilmember Ward 1 John Berg, Fire Chief Dolores Varichak, Councilmember Ward 2 Deborah Dahl, Human Resources Director Ann Bolkcom, Councilmember Ward 3 Scott Hickok, Community Development Jack Kirk, Parks & Recreation Director Jim Kosluchar, Public Works Director Darin Nelson, Finance Director/Treasurer 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY TABLE OF CONTENTS Summary 4 5 6 7 8 9 11 12 General Fund General Government: 13 14 15 16 17 18 19 20 21 Public Safety: 22 23 24 Public Works: 25 26 27 28 29 30 Parks & Recreation 31 Community Development: 32 33 34 General Government: 35 36 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY TABLE OF CONTENTS Special Revenue Funds 37 38 39 40 Capital Projects Funds 41 43 44 45 Enterprise Funds 46 47 48 49 Appendix 50 51 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY Elected and Appointed Officials ELECTED OFFICIALS Term of Office Expires December Effective January 2013 MayorScott J.Lund2016 Councilmember At LargeRobert L. Barnette2016 Councilmember, Ward IJames T. Saefke2014 Councilmember, Ward IIDolores M. Varichak2014 Councilmember, Ward IIIAnn R. Bolkcom 2014 Effective January 2014 MayorScott J.Lund2016 Councilmember At LargeRobert L. Barnette2016 Councilmember, Ward IJames T. Saefke2014 Councilmember, Ward IIDolores M. Varichak2014 Councilmember, Ward IIIAnn R. Bolkcom 2014 APPOINTED OFFICIALS City ManagerWalter T. Wysopal City AttorneyDarcy M. Erickson Prosecuting AttorneyCarl J. Newquist City ClerkDebra A. Skogen Department Heads: Finance Director/TreasurerDarin R. Nelson Director of Public Safety and Emergency ManagementDonovan W. Abbott Fire ChiefJohn D. Berg Director of Public WorksJames P. Kosluchar Director of Parks and RecreationJack G. Kirk Director of Community DevelopmentScott J. Hickok Director of Human ResourcesDeborah K. Dahl 4 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY CONSOLIDATED BUDGETS SUMMARY - ALL FUNDS 20132014 RevisedBudget Revenues General Property Taxes$ 10,429,546$ 10,643,492 User Fees & Charges 16,858,981 18,136,531 Licenses and Permits 955,700 875,200 Intergovernmental Revenue 2,793,593 3,372,406 Other Income 1,117,061 1,097,320 Other Sources - Bond Proceeds - 1,716,127 Total Revenue$ 32,154,881$ 35,841,076 Expenditures By Program: Public Safety$ 7,460,109$ 7,112,464 Public Works 15,186,903 17,333,563 Parks & Recreation 1,380,982 1,348,946 Community Development 1,266,323 1,473,248 General Government 8,435,318 8,357,050 Total Expenditures by Program$ 33,729,635$ 35,625,271 By Category: Personnel$ 14,034,062$ 14,548,269 Supplies 1,565,738 1,216,915 Services & Charges 11,632,749 11,626,721 Capital Outlay 5,188,284 6,959,300 Other Financing Uses/Debt Service 1,308,802 1,274,066 Total Expenditures by Category$ 33,729,635$ 35,625,271 5 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY 2014 CONSOLIDATED BUDGETS - ALL FUNDS Revenues h·w;© L-; h·w;© {Ò©-; V .7 t©-;;7 L·;©mÝ³· V D;;© V t©¦;©·ä ã; [z-;; 7 V t;©z· V ;© C;; µ /w©m; Expenditures by Program D;;© tÒ,z- {E;·ä DÝ;©;· V V /Òz·ä 5;Ý;¦;· V t© µ w;-©;·z tÒ,z- © V V Expenditures by Category h·w;© Cz-zm ;5;,· {;©Ýz-; /¦z· hÒ·ä V V t;©; {;©Ýz-; µ /w©m; V {Ò¦¦z; V 6 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY GENERAL FUND REVENUES & EXPENDITURES 20112012201320132014 ActualActualBudgetRevisedBudget REVENUES General Property Taxes$ 9,057,879$ 9,641,494$ 10,097,346$ 10,097,346$ 10,128,992 Licenses & Permits 847,392 851,976 800,150 955,700 875,200 Intergovernmental 1,622,376 874,778 806,082 831,981 826,700 Charges for Services 1,832,283 1,972,076 1,994,752 2,020,902 2,146,710 Fines & Forfeitures 165,314 170,427 155,000 159,000 163,000 Special Assessments 29,577 39,851 44,100 44,100 44,100 Miscellaneous 304,792 352,635 215,600 205,705 220,000 Transfers 623,467 600,000 641,000 641,000 673,306 Total Revenues$ 14,483,080$ 14,503,237$ 14,754,030$ 14,955,734$ 15,078,008 EXPENDITURES Legislative$ 115,529$ 120,873$ 128,188$ 126,722$ 129,739 General Management 275,585 285,200 293,549 270,646 341,810 Human Resources 196,017 198,681 209,712 209,727 236,016 City Clerk/Records - - - - 113,059 Elections - - - - 52,325 Legal 383,841 402,952 423,990 423,990 426,385 City Management$ 855,443$ 886,833$ 927,251$ 904,363$ 1,169,595 Elections 14 42,284 6,460 6,460 - Accounting 664,574 673,112 716,111 696,450 662,554 Assessing 194,651 197,536 213,709 210,121 254,057 MIS 221,423 268,130 250,654 250,654 274,092 City Clerk/Records 148,020 158,438 161,126 161,288 - Finance$ 1,228,682$ 1,339,500$ 1,348,060$ 1,324,973$ 1,190,703 Police 4,981,756 5,072,240 5,315,813 5,403,708 5,476,449 Emergency Management 21,914 17,544 19,846 20,146 80,100 Police$ 5,003,670$ 5,089,784$ 5,335,659$ 5,423,854$ 5,556,549 Fire 1,216,466 1,170,304 1,237,552 999,309 1,254,615 Rental Inspections 131,934 138,379 147,828 164,146 - Fire$ 1,348,400$ 1,308,683$ 1,385,380$ 1,163,455$ 1,254,615 Municipal Center 235,542 231,343 263,768 263,768 224,761 Engineering 524,516 530,775 553,431 553,431 664,601 Lighting 207,499 228,115 268,000 268,000 224,500 Park Maintenance 977,660 866,130 967,764 967,764 934,125 Street Maintenance 1,104,625 984,959 1,099,879 1,099,879 1,022,111 Garage 354,756 411,291 441,382 441,382 447,184 Public Works$ 3,404,598$ 3,252,613$ 3,594,224$ 3,594,224$ 3,517,282 Parks & Recreation$ 770,983$ 810,571$ 881,765$ 881,765$ 897,035 Inspections 308,906 325,533 320,858 317,880 343,291 Planning 429,810 446,537 464,744 467,728 487,941 Rental Inspections - - - - 175,094 Community Development$ 738,716$ 772,070$ 785,602$ 785,608$ 1,006,326 Reserve$ -$ -$ 120,000$ 120,000$ 120,000 Non-Departmental$ 28,724$ 26,535$ 196,725$ 196,725$ 202,600 Total Expenditures$ 13,494,745$ 13,607,462$ 14,702,854$ 14,521,689$ 15,044,444 Surplus of Revenues over Expenditures 988,335 895,775 51,176 434,045 33,564 Beginning Fund Balance 5,785,219 6,773,554 7,669,322 7,720,498 8,154,543 Ending Fund Balance$ 6,773,554$ 7,669,322$ 7,720,498$ 8,154,543$ 8,188,107 7 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY GENERAL FUND REVENUES 20112012201320132014 ActualActualBudgetRevisedBudget Taxes General Property Taxes$ 9,028,629$ 9,608,310$ 10,072,346$ 10,072,346$ 10,103,992 Penalty on Delinquent Taxes 29,250 33,184 25,000 25,000 25,000 Subtotal, Taxes$ 9,057,879$ 9,641,494$ 10,097,346$ 10,097,346$ 10,128,992 Licenses & Permits Licenses$ 279,565$ 281,724$ 266,900$ 266,900$ 273,400 Permits 567,827 570,252 533,250 688,800 601,800 Subtotal, Licenses & Permits$ 847,392$ 851,976$ 800,150$ 955,700$ 875,200 Intergovernmental Federal Grants & Aids$ 112,159$ 111,940$ 62,000$ 42,249$ 32,300 State Grants & Aids1,510,217762,838744,082789,732794,400 Subtotal, Intergovernmental$ 1,622,376$ 874,778$ 806,082$ 831,981$ 826,700 Charges For Services Reimbursements$ 23,289$ 28,556$ 13,500$ 18,800$ 13,500 HRA 197,700 201,700 205,700 205,700 209,800 Cable TV 63,000 64,300 65,600 65,600 67,000 Water Fund (Admin & Ops) 264,400 269,700 275,100 275,100 280,600 Sewer Fund (Admin & Ops) 255,900 261,000 266,200 266,200 271,500 Storm Fund 235,700 240,400 245,200 245,200 250,100 Liquor Fund 83,500 85,200 86,900 86,900 86,900 Antenna Rental Fee 225,861 286,096 280,000 280,000 386,000 Other 2,792 2,887 2,400 2,400 2,500 Public Safety 242,496 286,171 287,752 316,902 314,210 Public Works 16,460 7,886 38,000 30,100 32,900 Community Development 18,274 7,833 11,500 11,100 12,200 Recreation 202,911 230,347 216,900 216,900 219,500 Subtotal, Charges for Services$ 1,832,283$ 1,972,076$ 1,994,752$ 2,020,902$ 2,146,710 Fines & Forfeitures $ 165,314$ 170,427$ 155,000$ 159,000$ 163,000 Special Assessments $ 29,577$ 39,851$ 44,100$ 44,100$ 44,100 Miscellaneous $ 304,792$ 352,635$ 215,600$ 205,705$ 220,000 Other Financing Sources Liquor Fund$ 350,000$ 350,000$ 250,000$ 250,000$ 250,000 Closed Debt Service Fund 250,000 250,000 350,000 350,000 350,000 CIP-Streets - - 41,000 41,000 41,000 Close Out FCC Donations 23,467 - - - - Close Out Section 8 - - - - 32,306 Subtotal, Other Financing Sources$ 623,467$ 600,000$ 641,000$ 641,000$ 673,306 TOTAL REVENUES$ 14,483,080$ 14,503,237$ 14,754,030$ 14,955,734$ 15,078,008 8 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY GENERAL FUND EXPENDITURES 20112012201320132014 ActualActualBudgetRevisedBudget PERSONNEL SERVICES Full Time Employee-Regular $ 5,846,634 $ 6,015,550 $ 7,484,321 $ 7,270,860 $ 7,599,851 Full Time Employee-Overtime 299,770 304,327 295,519 330,067 301,665 Temporary Employee-Regular 885,071 885,562 906,634 830,954 913,384 Temporary Employee-Overtime 4,543 3,375 - - 3,000 Employee Leave 1,042,016 1,043,991 - 20,000 - Medicare Contribution 114,038 116,674 124,145 124,455 127,149 PERA Contribution 777,120 805,443 838,964 831,498 914,343 Social Security Contribution 290,506 288,392 311,608 312,706 308,825 Fire Pension Contribution 99,320 105,103 115,000 140,700 140,700 Deferred Comp-457 Contribution 12,747 12,875 13,133 13,133 5,209 Health Insurance 553,577 646,676 685,491 646,435 758,034 Dental Insurance 14,564 15,353 17,365 16,815 16,136 Life Insurance 9,924 13,840 10,992 14,442 6,337 Cash Benefit 251,084 253,640 275,047 278,854 263,176 Unemployment Compensation 10,685 10,966 10,000 10,000 - Worker's Compensation 193,527 176,798 187,903 179,955 185,615 Work Order Transfer-Labor (17,093) (10,219) - - - TOTAL PERSONNEL SERVICES $ 10,388,033 $ 10,688,346 $ 11,276,122 $ 11,020,874 $ 11,543,424 SUPPLIES Fuels & Lubes $ 280,427 $ 255,921 $ 288,570 $ 283,693 $ 259,921 Clothing/Laundry Allowance 60,927 64,739 76,350 94,486 77,245 Office Supplies 32,073 21,819 24,408 25,257 27,528 Operating Supplies 96,627 115,981 129,878 127,233 123,584 Supplies for Repair & Maintenance 189,899 191,629 258,605 256,682 230,000 Small Tools & Minor Equipment 45,222 38,233 32,470 52,591 42,200 Work Order Transfer-Parts 127,981 97,083 113,303 115,658 105,275 TOTAL SUPPLIES $ 833,156 $ 785,405 $ 923,584 $ 955,600 $ 865,753 OTHER SERVICES & CHARGES Professional Services$ 498,776 $ 575,629 $ 556,170 $ 587,280 $ 593,230 Dues & Subscription 42,520 44,548 43,448 45,087 51,435 Communication 125,414 123,618 145,971 140,159 164,373 Transportation 12,136 15,152 18,870 20,635 18,935 Advertising 6,951 13,550 12,890 14,800 13,950 Printing & Binding 45,322 49,514 50,386 51,425 56,200 Insurance, Non-personnel 115,092 118,030 118,822 118,006 92,462 Conferences & Schools 35,059 38,179 59,711 61,853 143,363 Utility Services 353,119 325,712 403,550 401,392 345,060 IS Fund Charge - 71,390 - - - Services Contracted, 651,241 632,977 692,820 698,594 687,353 Non-Prof. Rentals 16,754 15,455 21,710 18,900 14,180 Miscellaneous 3,387 2,606 124,700 123,700 123,400 Bad Check Expense - - - - - Payments to Other Agencies 85,465 83,188 94,975 94,975 96,326 TOTAL OTHER SERVICES & CHARGES $ 1,991,236 $ 2,109,548 $ 2,344,023 $ 2,376,806 $ 2,400,267 9 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY GENERAL FUND EXPENDITURES 20112012201320132014 ActualActualBudgetRevisedBudget CAPITAL OUTLAY Imp Other Than Building$ -$ 12,830 $ -$ -$ - Machinery 282,320 11,333 - 9,284 60,000 Furniture & Fixtures - - - - - TOTAL CAPITAL OUTLAY $ 282,320 $ 24,163 $ -$ 9,284 $ 60,000 OTHER FINANCING USES Operating Transfers$ -$ -$ 159,125 $ 159,125 $ 175,000 TOTAL GENERAL FUND $ 13,494,745$ 13,607,462$ 14,702,854$ 14,521,689$ 15,044,444 10 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY 2014 GENERAL FUND OPERATING REVENUES & EXPENDITURES Revenues Licenses & Permits 6% Intergov'tal 6% Charges For Services 14% Other 3% Taxes 67% Transfers 4% Expenditures by Program Fire 8% Police Public Works 37% 24% Parks & Rec Finance 6% 8% City Comm Mgm't Other Dev 7% 3% 7% Expenditures by Category Supplies 6% Other Services & Charges 16% Operating Transfers 1% Personal Services 77% 11 2014 ANNUAL BUDGET CITY OF FRIDLEY SUMMARY TAX LEVIES Percent 201220132014Change General Fund$ 9,602,809$ 9,972,346$ 10,053,9920.82% Capital Equipment Fund - - 175,000100.00% Springbrook Nature Center Fund 320,200 331,700 339,3002.29% Debt Service 780,730 948,435 942,996-0.57% Total Tax Levy$ 10,703,739$ 11,252,481$ 11,511,2882.30% ;© [;Ýä /¦©z Å Å Å År r År r Å r r År r Å uVu uV uV u V uV u u u V D;;© CÒ7 /¦z· L¦©Ý;;· CÒ7 /¦z· 9¨Òz¦;· {¦©zm,© b·Ò©; /;·;© 5;,· {;©Ýz-; 12 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department: Legislative Division: City Council 20112012201320132014 Expenditures by Category ActualActual BudgetRevisedBudget Personnel$ 88,151$ 92,558$ 97,868$ 97,868$ 98,543 Supplies 25 23 800 800 800 Other Services & Charges 27,353 28,292 29,520 28,054 30,396 Totals $ 115,529$ 120,873$ 128,188$ 126,722$ 129,739 Method of Financing General Fund $ 115,529$ 120,873$ 128,188$ 126,722$ 129,739 Number of Elected Officials5.05.05.05.05.0 Description of Services: The City Council sets policy for the City within guidelines of the City Charter and provides administrative directives through the office of the City Manager. The Council has two regular meetings scheduled each month. Five commissions submit advice to the City Council. They are as follows: Planning, Appeals, Parks & Recreation, Environmental Quality & Energy and Charter. 2011201220132014 Key Measures: Actual Actual Estimate Projected 28282930 Council/Conference meetings 3333 Council/Commission survey meetings 2222 Local Board of Appeal & Equalization meetings Budget Comments/Issues: 13 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department: City Management Division:General Management 20112012201320132014 Expenditures by Category ActualActual BudgetRevisedBudget Personnel$ 224,691$ 223,782$ 237,408$ 195,046$ 239,333 Supplies 2,100 2,729 2,353 3,250 3,250 Other Services & Charges 48,794 58,689 53,788 72,350 99,227 Totals $ 275,585$ 285,200$ 293,549$ 270,646$ 341,810 Method of Financing General Fund $ 275,585$ 285,200$ 293,549$ 270,646$ 341,810 Number of Employees (FTEs)3.003.003.003.003.00 Description of Services: The City Manager provides general administrative supervision of all City Departments. This role includes review and approval of budgets, the hiring & firing of employees and the development of policy recommendations for the City Council. The City Manager's office also prepares Council agendas and has responsibility for communication with staff, the City Council, the general public and other governmental agencies. 2011201220132014 Key Measures: Actual Actual Estimate Projected 23252324 Agendas for City Council meetings 6666 City newsletters 1110 City Council/Commission Survey N/AN/AN/A1 Citizen Survey N/AN/A11 SWOT planning with Council & staff N/AN/AN/A24 Business retention visits Budget Comments/Issues: manager for the first half of 2013. Other Services & Charges increased to account for the additional expenditures related to a hiring consultant for the city manager position. 14 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department: City Management Division:Human Resources 20112012201320132014 Expenditures by Category ActualActual BudgetRevisedBudget Personnel$ 184,405$ 189,110$ 191,255$ 191,255$ 195,075 Supplies 1,623 2,157 2,600 2,600 2,600 Other Services & Charges 9,989 7,414 15,857 15,872 38,341 Totals $ 196,017$ 198,681$ 209,712$ 209,727$ 236,016 Method of Financing General Fund $ 196,017$ 198,681$ 209,712$ 209,727$ 236,016 Number of Employees (FTEs)2.002.002.002.002.00 Description of Services: Establishes and maintains the personnel policies for the city. Address all human resource matters including recruitment, employee benefits, personnel guidelines, labor negotiations, and OSHA conformance. 2011201220132014 Key Measures: Actual Actual Estimate Projected Recruitment - City Position Filled 131210 Full-time (Authorized) 19464845 Part-time/Seasonal* 9.9%15.4%6.4%12.0% Health Insurance - % increase in Premiums Workers Compensation 0.900.860.800.90 Workers Comp Mod Factor** 20121215 Number of Workers Comp Claims $105,751$75,796$60,000$70,000 Total Cost of Workers Comp Claims * - Excludes 102 Election Judges in 2012 ** - A mod factor of 1.0 is considered the norm Budget Comments/Issues: not only from a administration and financial perspective, but in supporting staff and providing communication. It is expected to cost an additional 3-5% in taxes with additional excise taxes and uncertainty to continue into 2014. staffing efforts. In addition, changes in the PERA's Police and Fire Pension Fund will likely result in 4-5 additional staffers to retire in 2014. 15 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:City Management Division:City Clerk/Records 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 130,390$ 138,552$ 140,193$ 121,193$ 92,443 Supplies 3,000 1,060 2,320 2,320 1,700 Other Services & Charges 14,630 18,826 18,613 37,775 18,916 Totals $ 148,020$ 158,438$ 161,126$ 161,288$ 113,059 Method of Financing General Fund $ 148,020$ 158,438$ 161,126$ 161,288$ 113,059 Number of Employees (FTEs)2.002.002.002.001.00 Description of Services: Administers & supervises: the city's records management program and document imaging system, MN Data Practices Act, business licensing and telephone/voicemail system. Maintain City Code and City Charter; monitor local and state legislation; provide research and analysis services, draft city ordinances, resolutions, policy and procedures; provide general information to public officials, general public and city personnel on regulations and polices of the city; serve as liaison to the City Charter Commission and Twin Cities Gateway Tourism, Notary, and special projects as assigned. 2011201220132014 Key Measures: Actual Actual Estimate Projected 253277260260 Number of Business/Liquor Licenses Processed 800752800500 Number of Dog Licenses Processed $55,237$61,123$60,000$60,000 3% Lawful Gambling Tax Received Budget Comments/Issues: but anticipates moving away from annual renewals. amendments. 16 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:City Management Division:Elections 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ - $ 38,379$ - $ - $ 43,719 Supplies - 1,262 500 1,700 1,200 Other Services & Charges 14 2,643 5,960 4,760 7,406 Totals $ 14$ 42,284$ 6,460$ 6,460$ 52,325 Method of Financing General Fund $ 14$ 42,284$ 6,460$ 6,460$ 52,325 Number of Employees (FTEs)0.000.000.000.000.00 Description of Services: Administers elections and works to minimize any delays experienced by voters. They serve as an important impartial authority for encouraging voter registration, for recruiting and assigning election judges, assisting in the accuracy of the voting equipment, county of ballots and certification of elections results and petitions. 2011201220132014 Key Measures: Actual Actual Estimate Projected N/A18,266N/A16,500 Registered Voters on Election Day N/A79%N/A65% Percentage of Voter Turnout N/A512N/A550 Number of In Person Absentee Ballot Voters Budget Comments/Issues: County and the hiring of a temporary employee to help with absentee voting during the two election cycles. While 2014 is a non-presidential election and the voter turnout is usually lower, the City still has to staff the precincts with the same number of election judges. In addition, due to legislative changes to absentee ballots, we may have more individuals completing in-person absentee voting as they no longer need an excuse to use an absentee ballot. 17 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department: City Management Division:Legal 20112012201320132014 Expenditures by Category ActualActual BudgetRevisedBudget Other Services & Charges$ 383,841$ 402,952$ 423,990$ 423,990$ 426,385 Method of Financing General Fund $ 383,841$ 402,952$ 423,990$ 423,990$ 426,385 Number of Employees (FTEs)0.000.000.000.000.00 Description of Services: Provides legal council to the City Council, City Commissions, and City staff on municipal questions and also prosecutes criminal offenses. Two local firms provide legal services. The City Attorney attends Council meetings, provides legal opinions, and aids in the development of ordinances and resolutions. The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. 18 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Finance Division:Accounting 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 600,489$ 608,573$ 651,731$ 634,000$ 600,765 Supplies 9,163 8,425 6,200 6,450 7,638 Other Services & Charges 54,922 56,114 58,180 56,000 54,151 Totals $ 664,574$ 673,112$ 716,111$ 696,450$ 662,554 Method of Financing General Fund $ 664,574$ 673,112$ 716,111$ 696,450$ 662,554 Number of Employees (FTEs)7.007.007.007.006.50 Description of Services: Responsible for the supervision, administration, and planning of the City's financial activities. These activities include: financial reporting, utility billing & collections, revenue collections, investments, debt management, risk management, grant management, budget preparation, and municipal off-sale liquor operations. The Finance Director/Treasurer and other staff members provide financial information to the City Council, the City Manager and all departments. Also provide financial services to the Fridley Housing and Redevelopment in the maintenance of tax increment data records. 2011201220132014 Key Measures: Actual Actual Estimate Projected 287*453296*453 # of employees paid 310358263310 # of utility accounts changing ownership N/A535554582 # of utility accounts enrolled in autopay $14.9mil$14.7mil$13.1mil$11.4mil City-wide debt balance 986921988984 # of properties included in assessment process *election year for payroll Budget Comments/Issues: anticipated increased participation in on online utility billing by water/sewer customers and the continued multi- year installation plan of automatic meter reading water meters (AMR's). Savings/costs of the utility billing change and AMR's will be realized in the Utility Fund. The Accounting Division is also anticipated to go live with a new financial system during the year. and the remainder slated for the beginning of 2014. the Accounting Division personnel was decreased by one half-time FTE. Changes in processes and other efficiencies have allowed for a reduction in staffing needs. Other changes for the department include the addition of a half-time FTE in the Assessing Division to account for an increased petition case load along with the reduction of one FTE within the City Clerk/Records division. 19 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Finance Division:Assessing 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 167,623$ 184,335$ 206,488$ 202,771$ 245,445 Supplies 478 317 380 600 450 Other Services & Charges 26,550 12,884 6,841 6,750 8,162 Totals $ 194,651$ 197,536$ 213,709$ 210,121$ 254,057 Method of Financing General Fund $ 194,651$ 197,536$ 213,709$ 210,121$ 254,057 Number of Employees (FTEs)2.002.002.002.002.50 Description of Services: Implements the State of Minnesota's property tax statues as they apply to the City of Fridley. Classifies all taxable property and determines the apprised value of all real property within the City. 2011201220132014 Key Measures: Actual Actual Estimate Projected $2.35 billion$2.28 billion$2.06 billion$2.08 billion Total Market Value 95.094.694.394.5 Sales Ratio (State mandates 90-105%) 75635150 Tax Court Petitions 351388392395 All Property Sales Jan 1 - Dec 31 Budget Comments/Issues: additional staff to address the continual high number of tax petitions. An additional half-time FTE will be dedicated to residential appraising, allowing the current residential appraiser to assist the City Assessor with commercial tax petitions. With the addition of a half-time FTE, the need for seasonal appraiser is eliminated. in 2014 by approximately $600. 20 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Finance Division:Management Information Systems (MIS) 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 206,453$ 210,856$ 214,473$ 214,473$ 218,152 Supplies 1,331 3,000 6,750 6,750 4,100 Other Services & Charges 13,639 54,274 29,431 29,431 51,840 Totals $ 221,423$ 268,130$ 250,654$ 250,654$ 274,092 Method of Financing General Fund $ 221,423$ 268,130$ 250,654$ 250,654$ 274,092 Number of Employees (FTEs)2.002.002.002.002.00 Description of Services: Provides information system support, networking support and application development for all city departments. Also coordinates the city's use of information technology through long-range planning and policy development and facilitates communication between the city and its citizens through development of the city's website. 2011201220132014 Key Measures: Actual Actual Estimate Projected 262239450600 Requests for Service 622785 Average Days to Close Service Request 46%47%58%70% Percent of Requests Closed Within 1 Day 3488 Long-term Projects 205215255270 Devices Supported Budget Comments/Issues: managed print services. Print services will be accounted for within the MIS division rather than being allocated to other departments in order to better manage service contracts and achieve city-wide cost savings. The MIS budget increased, but other departments will see decreases in managed print services. In addition, approximately $4,000 is being dedicated to city-wide application/software training. requiring ~4 hours or more to close were tracked. This change also leads to a reduction in the amount of time requests remain open and the percentage of requests that are closed within one business day. 21 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Police Division:Police 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 4,379,972$ 4,578,675$ 4,785,435$ 4,831,121$ 4,936,509 Supplies 255,860 238,684 261,649 294,574 245,000 Other Services & Charges 227,495 254,881 268,729 268,729 294,940 Capital Outlay 118,429 - - 9,284 - Totals $ 4,981,756$ 5,072,240$ 5,315,813$ 5,403,708$ 5,476,449 Method of Financing General Fund $ 4,981,756$ 5,072,240$ 5,315,813$ 5,403,708$ 5,476,449 Number of Employees (FTEs) 36.00 (1)38.00 (2)38.00 (2)38.00 (2)38.00 (2) Sworn Officers: 12.5512.5512.5512.5512.55 Civilian Staff: (1) Four open positions are on hold due to hiring freeze. (2) Two open positions are on hold due to hiring freeze. One position recovered in 2012 to reinstate the second SRO position. The DEA Task Force replacement officer, previously funded from the Police Activity Fund was moved to GF in 2012. Description of Services: The mission of the Police Department is to promote a safe and desirable city by partnering with the community to preserve life, protect property, and defend rights. We will strive to enhance public trust through quality leadership, education & respect for all while enforcing the laws with impartiality. We will provide all service with integrity and the highest degree of professional behavior. Our police division consists of 38 sworn officers, 6 full-time civilian employees, 3-32-hour civilian employees and 7 part-time civilian employees. The Police Division is responsible for the enforcement of criminal laws and investigation of criminal offenses, proactive operations to apprehend criminals, traffic law enforcement, traffic accident investigation, preventive patrol, crime prevention, response to medical emergencies, school liaison and youth outreach. 2011201220132014 Key Measures: Actual Actual Estimate Projected Calls for Service21,22220,79121,21721,230 Criminal offenses - Part I1,3701,3131,3391,311 Criminal offenses - Part II1,9641,9771,9891,917 Physical Arrests1,1451,1331,009960 Traffic Violations2,8602,5902,4302,500 Budget Comments/Issues: to access the Criminal Justice Data Network. Service was previously provided by LOGIS at no charge. A policy change at LOGIS requires the Police Department to obtain mobile data connectivity through a different provider. during the recent recession. $3.00/gallon. 22 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Police Division:Emergency Management 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ - $ - $ - $ - $ - Supplies 3,124 5,085 4,300 4,600 3,178 Other Services & Charges 18,790 12,459 15,546 15,546 16,922 Capital Outlay - - - - 60,000 Totals $ 21,914$ 17,544$ 19,846$ 20,146$ 80,100 Method of Financing General Fund $ 21,914$ 17,544$ 19,846$ 20,146$ 80,100 Number of Employees (FTEs)0.000.000.000.000.00 Description of Services: Responsible for the planning and implementing of safely procedures in case of local, regional or national emergencies or disasters. Planning includes training of personnel for emergencies, maintaining an outdoor warning system, and providing an emergency operations center. 2011201220132014 Key Measures: Actual Actual Estimate Projected 4,1633,0533,1403,200 Volunteer Reserve Officer Hours Budget Comments/Issues: increasing over the last several years. $60,000 has been budget for the replacement of the controller components of all eight sirens. Staff is also determining the cost benefit of potentially replacing all eight siren heads. If it is deemed feasible to replace the entire siren, additional funds would need to be either budgeted in 2015 or reappropriated through Council approval in 2014. 23 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Fire Division:Fire 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 986,685$ 1,004,487$ 1,063,408$ 845,284$ 1,089,179 Supplies 83,118 85,620 72,658 71,040 78,511 Other Services & Charges 96,419 80,197 101,486 82,985 86,925 Capital Outlay 50,244 - - - - Totals $ 1,216,466$ 1,170,304$ 1,237,552$ 999,309$ 1,254,615 Method of Financing General Fund $ 1,216,466$ 1,170,304$ 1,237,552$ 999,309$ 1,254,615 Number of Employees (FTEs)6.00 (1)6.00 (1)6.00 (1)6.00 (1)6.00 (1) (1) Fire Marshall position is on hold do to hiring freeze. Description of Services: The Fire Department provides emergency response service for fires, medical emergencies, and accidental releases of hazardous materials. The Department also conducts fire code compliance and residential rental property inspections. Its community support programs include: annual fire prevention training for elementary school students, fire education training for groups and businesses, and participation in neighborhood and youth programs. The Department is dispatched by Anoka County and participates in mutual aid pacts with over 30 other fire departments. Fire personnel are on duty 24 hours per day and the staff consists of full-time and paid on-call firefighters. The City has three fire stations, and operates a fire training facility next to Columbia Arena under a joint powers agreement with two other fire departments. 2011201220132014 Key Measures: Actual Actual Estimate Projected Service Demand: 1,8842,0522,0922,133 Medical Response Fire Response 114121131141 1,039854850850 Other Calls 3,0373,0273,0733,124 Total Average Response Time 6.2 Min6.1 Min6.1 Min6.1 Min All Calls 9.3 Min7.6 Min7.7 Min7.5 Min Building Fires Mutual Aid 39443640 Given 74434645 Received Estimated Property Loss Due to Fire $53,218$655,447$336,189$348,000 Residential $168,850$19,500$30,950$72,000 Commercial Number of Firefighters 33313038 Prevention # of Public Education Contacts (Events)59555555 # of Commercial Prop. Inspections (Contacts)8901,0161,0702,500 # of Permits Issued - Actual801037390 Fire Code Permit Fees Collected $17,457$23,773$15,085$20,000 Budget Comments/Issues: position and the months absent an Assistant Fire Chief position. training including Incident Command. 24 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Public Works Division:Municipal Center 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 22,775$ 22,619$ 40,396$ 40,396$ 20,493 Supplies 15,998 15,526 25,375 25,375 15,400 Other Services & Charges 196,769 193,198 197,997 197,997 188,868 Totals $ 235,542$ 231,343$ 263,768$ 263,768$ 224,761 Method of Financing General Fund $ 235,542$ 231,343$ 263,768$ 263,768$ 224,761 Number of Employees (FTEs)1.201.201.201.200.60 Description of Services: Maintains the exterior and interior of the Municipal Center Building in a manner which ensures safety for the public and extends the useful life of the facility. 2011201220132014 Key Measures: Actual Actual Estimate Projected Power consumption$55,011$48,827$48,500$47,500 Natural gas consumption$13,753$12,207$12,000$11,700 Emergency service callsN/AN/A1210 Contracted maintenance$116,761$120,771$112,900$113,300 Budget Comments/Issues: 25 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Public Works Division:Engineering 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 469,511$ 458,742$ 492,177$ 492,177$ 598,488 Supplies 9,122 6,280 15,523 15,523 16,019 Other Services & Charges 45,883 60,286 45,731 45,731 50,094 Capital Outlay - 5,467 - - - Totals $ 524,516$ 530,775$ 553,431$ 553,431$ 664,601 Method of Financing General Fund $ 524,516$ 530,775$ 553,431$ 553,431$ 664,601 Number of Employees (FTEs)5.005.005.005.006.00 Description of Services: Develops plans, sets specifications, and determines estimates for capital improvement and safety programs. The Engineering staff also is responsible for the design and construction of streets, sanitary sewer collection systems, storm water facilities, and water treatment and distribution systems. Records are maintained by the Engineering staff on various projects in the City, as-built files, and utility service locations. Also the GIS (Geographic Information System) function is responsible for computer mapping and computer graphic systems. 2011201220132014 Key Measures: Actual Actual Estimate Projected Capital construction designed$1.25 million$1.97 million$1.30 million$1.50 million Capital construction inspected and administered$1.57 million$2.42 million$2.42 million$2.0 million Project design, inspection, and admin. costs8.3%8.0%6.7%7.0% Actual cost of construction vs. bid award+2.5%+2.2%+0.6%+2.5% Site permits reviewed13121215 Site permits reviewed - acres7090100220 Land alt permits issued13121516 Right-of-way permits reviewed10481110100 Utility service permits issued77847075 Budget Comments/Issues: 26 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Public Works Division:Lighting 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ - $ - $ - $ - $ - Supplies - 10,636 3,000 3,000 5,000 Other Services & Charges 207,499 217,479 265,000 265,000 219,500 Totals $ 207,499$ 228,115$ 268,000$ 268,000$ 224,500 Method of Financing General Fund $ 207,499$ 228,115$ 268,000$ 268,000$ 224,500 Number of Employees (FTEs)0.000.000.000.000.00 Description of Services: Maintains the charges for the electrical overhead street lighting found throughout the City and for all traffic signal systems. 2011201220132014 Key Measures: Actual Actual Estimate Projected Street lighting maintenance cost$1,269$30,027$15,500$17,500 Traffic signal maintenance cost$0$6,464$6,000$6,000 Budget Comments/Issues: 27 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Public Works Division:Park Maintenance 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 648,480$ 637,475$ 686,547$ 686,547$ 665,251 Supplies 119,228 101,660 130,600 130,600 127,036 Other Services & Charges 145,944 126,995 150,617 150,617 141,838 Capital Outlay 64,008 - - - - Totals $ 977,660$ 866,130$ 967,764$ 967,764$ 934,125 Method of Financing General Fund $ 977,660$ 866,130$ 967,764$ 967,764$ 934,125 Number of Employees (FTEs)7.07.07.07.06.5 Description of Services: Plans, constructs and maintains both active and passive park areas for use by the public. 2011201220132014 Key Measures: Actual Actual Estimate Projected Park inspections performed1,3501,4161,4001,400 Park corrective ordersN/AN/A230250 Irrigation system repairs47486842 Number of athletic field preparationsN/AN/A9601,000 Ice rink maintenanceN/AN/A$25,000$22,000 Vegetation management area - acres124124118120 Vegetation management area cuttingsN/AN/A3640 Budget Comments/Issues: and due to elimination of effective volunteer programming at Springbrook Park. 28 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Public Works Division:Street Maintenance 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 675,987$ 688,562$ 730,527$ 730,527$ 701,552 Supplies 256,625 212,526 279,500 279,500 242,486 Other Services & Charges 99,052 78,005 89,852 89,852 78,073 Capital Outlay 72,961 5,866 - - - Totals $ 1,104,625$ 984,959$ 1,099,879$ 1,099,879$ 1,022,111 Method of Financing General Fund $ 1,104,625$ 984,959$ 1,099,879$ 1,099,879$ 1,022,111 Number of Employees (FTEs)9.09.09.09.08.5 Description of Services: Performs the necessary tasks to reduce the depreciation of streets and upholds the desirable standards of appearance, serviceability and safety. This includes upkeep such as street sweeping, repair of roadway surface areas, and snow/ice removal. 2011201220132014 Key Measures: Actual Actual Estimate Projected Plowing events (prior winter season)152149 Sanding events (prior winter season)18102016 De-icing usage - salt (tons)685637700650 De-icing usage - sand (tons)380640600500 Average pavement rating26.9426.2026.0026.00 Pavement repair materials used (tons)1,132935900900 Budget Comments/Issues: 29 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Public Works Division:Garage 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 273,696$ 287,508$ 308,430$ 308,430$ 327,059 Supplies 17,822 24,944 38,483 38,483 38,520 Other Services & Charges 86,560 98,839 94,469 94,469 81,605 Capital Outlay (23,322) - - - - Totals $ 354,756$ 411,291$ 441,382$ 441,382$ 447,184 Method of Financing General Fund $ 354,756$ 411,291$ 441,382$ 441,382$ 447,184 Number of Employees (FTEs)4.504.504.504.504.00 Description of Services: The Garage Division includes the Public Works maintenance office staff and the mechanics who maintain all city equipment for Public Works, Police, Fire, and other city vehicles. 2011201220132014 Key Measures: Actual Actual Estimate Projected 20,14816,15817,50018,500 Annual Fuel Consumption - Diesel 62,34464,70462,50062,000 Annual Fuel Consumption - Gasoline 104878580 Annual Number of Breakdown Repairs N/AN/A7070 Average Equipment Rating Score $2,758$2,623$2,600$2,600 Annual Cost per Vehicle N/AN/A$3.8 million$3.8 million Estimated Fleet Value Budget Comments/Issues: 30 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Parks & Recreation Division:Recreation 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 555,968$ 565,830$ 615,947$ 615,947$ 626,917 Supplies 43,774 53,792 55,396 55,396 53,979 Other Services & Charges 171,241 178,119 210,422 210,422 216,139 Capital Outlay - 12,830 - - - Totals $ 770,983$ 810,571$ 881,765$ 881,765$ 897,035 Method of Financing General Fund $ 770,983$ 810,571$ 881,765$ 881,765$ 897,035 Number of Employees (FTEs)5.005.005.005.005.00 Description of Services: Provides a wide variety of year-round leisure activities that contribute toward the physical, social, and emotional well-being of citizens of all ages. Programs are provided in the following areas: instructional recreation activities, competitive athletic leagues, fitness activities, special events, cultural arts, and outings. This division also operates a Senior Center which provides social services, recreation, and health and wellness programs. The staff also promotes cooperation among local groups and organizations. 2011201220132014 Key Measures: Actual Actual Estimate Projected N/A302,500305,975315,160 Total Program Participant Hours N/A9399105 Scholarship/Fee Assistance Participants Dollar Amount of fees covered by scholarships/ N/A5,6076,8417,200 assistance programs 14,96615,71516,50016,500 Senior Program Volunteer Hours N/A68,70069,81871,920 Senior Program Participant Hours Budget Comments/Issues: activities brochure was also mailed city-wide three time in 2013, but was not a part of the original budget. Additional postage and printing are included the 2014 budget. 31 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Community Development Division:Building Inspections 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 246,280$ 251,063$ 256,632$ 256,632$ 272,657 Supplies 4,691 5,424 4,896 3,262 9,020 Other Services & Charges 57,935 69,046 59,330 57,986 61,614 Totals $ 308,906$ 325,533$ 320,858$ 317,880$ 343,291 Method of Financing General Fund $ 308,906$ 325,533$ 320,858$ 317,880$ 343,291 Number of Employees (FTEs)3.003.003.003.003.00 Description of Services: Building Inspections enforces the Building Code within the City in order to prevent health and safety hazards. The Building Inspection staff provides City Code information to homeowners, builders, and businesses and also reviews plans and provides coordination of inspections. 2011201220132014 Key Measures: Actual Actual Estimate Projected Building Permits$144,611$120,650$144,018$136,426 Residential $13,030$13,330$12,785$13,048 Plumbing $25,444$18,613$13,613$19,223 Electrical $12,940$11,975$8,390$11,101 Mechanical Commercial/Industrial Plumbing$21,371$19,563$10,072$17,002 Electrical$20,194$24,739$16,179$20,371 Mechanical$37,770$78,555$25,112$47,145 Budget Comments/Issues: processing, etc., will be the scanning of the building address files to assure that the items are consistently stored with all other electronic data for the City. This will increase the efficiency of the building division's process as well as making the building file data more easily assessable to both the internal and external customers potential for new construction, by that which is being reviewed in the planning stages during 2013, all indications point to a very solid 2014 building season. 32 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Community Development Division:Planning 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 389,662$ 365,991$ 410,494$ 410,494$ 421,924 Supplies 3,934 4,018 3,976 3,976 3,541 Other Services & Charges 36,214 76,528 50,274 53,258 62,476 Totals $ 429,810$ 446,537$ 464,744$ 467,728$ 487,941 Method of Financing General Fund $ 429,810$ 446,537$ 464,744$ 467,728$ 487,941 Number of Employees (FTEs)4.204.204.204.204.20 Description of Services: Planning is the principal advisor to the Planning Commission, Appeals Commission, Environmental Quality and Energy Commission, City Council and City Manager on all land use, urban development, energy and environmental functions. This division also administers a variety of recycling programs and administers an aggressive code enforcement program. 2011201220132014 Key Measures: Actual Actual Estimate Projected 15319096100 No. of nuisance abatements 7757 No. of citations/formal complaints 12202115 Total No. land use applications 39442010 Permanent sign permits issued 21291620 Temporary sign permits issued Budget Comments/Issues: 2013. application fees. 33 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Community Development Division:Rental Inspections 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 126,130$ 130,283$ 136,713$ 136,713$ 149,920 Supplies 2,247 2,213 6,325 5,801 6,325 Other Services & Charges 3,557 5,883 4,790 21,632 18,849 Totals $ 131,934$ 138,379$ 147,828$ 164,146$ 175,094 Method of Financing General Fund $ 131,934$ 138,379$ 147,828$ 164,146$ 175,094 Number of Employees (FTEs)1.801.801.801.801.60 Description of Services: Rental Inspection provides for the systematic inspection and licensing of rental units in order to protect the health, safety, and welfare of the Community and to preserve the Fridley's valuable housing stock. 2011201220132014 Key Measures: Actual Actual Estimate Projected $141,666$174,666$160,527$192,132 Application Fees 784817940987 Licensed Rental Units 1,9032,7452,0782,493 Units Inspected with Correction Orders 191302255238 Units Inspected without Correction Orders Budget Comments/Issues: Community Development Department. Community Development already inspects the exterior of building for code violations. Coordinating interior and exterior inspections increases efficiency and enhances customer service. week inspectors responsible for inspecting the City's rental stock. The expenditure related to the additional inspector will be covered from the savings from not having a dedicated Administrative Assistant. Administrative duties will be covered by existing staff within the Community Development Department. the remaining Section 8 funds that have accumulated over the years. These funds must be used on housing related costs, which rental inspection qualifies for. A transfer of $32,306 from Section 8 to the General Fund will cover all transition costs. 34 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Reserve Division:Emergency 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ - $ - $ - $ - $ - Supplies - - - - - Other Services & Charges - - 120,000 120,000 120,000 Capital Outlay - - - - - Other Financing Uses - - - - - Totals $ - $ - $ 120,000$ 120,000$ 120,000 Method of Financing General Fund $ - $ - $ 120,000$ 120,000$ 120,000 Number of Employees (FTEs)0.000.000.000.000.00 Description of Services: These types of costs are usually in the form of lawsuits or other unexpected expenses. The Reserve also provides funds to carry on City business with no interruption of services to taxpayers when unexpected fluctuations in the economy cause a change in any revenue source. Budget Comments/Issues: 35 2014 ANNUAL BUDGET CITY OF FRIDLEY GENERAL FUND Department:Non-Departmental Division:Non-Departmental 20112012201320132014 Expenditures by Category ActualActualBudgetRevisedBudget Personnel$ 10,685$ 10,966$ 10,000$ 10,000$ - Supplies (107) 24 - - - Other Services & Charges 18,146 15,545 27,600 27,600 27,600 Other Financing Uses - - 159,125 159,125 175,000 Totals $ 28,724$ 26,535$ 196,725$ 196,725$ 202,600 Method of Financing General Fund $ 28,724$ 26,535$ 196,725$ 196,725$ 202,600 Number of Employees (FTEs)0.000.000.000.000.00 Description of Services: The Non-Departmental Division was established in 1990. This Division accounts for expenditures which cannot be allocated to specific departments and/or divisions. Budget Comments/Issues: Fund. $175,000 fully restores I.T. depreciation expense that departments were charged in the past. MIS funding had been temporarily eliminated a couple years ago to help alleviate budget constraints. Funding had been partially restore in 2012 and 2013. 36 2014 ANNUAL BUDGET CITY OF FRIDLEY SPECIAL REVENUE FUNDS Cable TV 20112012201320132014 RevenuesActualActual BudgetRevisedBudget Franchise Fees$ 237,708$ 252,528$ 270,000$ 268,000$ 272,000 Administrative Charges 700 700 800 700 800 Interest Earnings 14,998 15,344 15,000 15,000 15,000 Unrealized Gain/Loss 3,901 (322) - - - Miscellaneous Revenue - 11 200 - - Total Revenues$ 257,307$ 268,261$ 286,000$ 283,700$ 287,800 Expenditures Personnel$ 137,123$ 141,508$ 145,047$ 139,020$ 183,698 Supplies 632 1,439 11,650 11,650 2,750 Other Services/Charges 9,578 26,042 14,085 12,185 16,465 Capital Outlay 9,476 162,761 - - - Total Expenditures$ 156,809$ 331,750$ 170,782$ 162,855$ 202,913 Surplus (Deficiency) of Revenues $ 100,498$ (63,489) $ 115,218$ 120,845$ 84,887 over Expenditures Beginning Fund Balance$ 1,265,256$ 1,365,754$ 1,302,265$ 1,417,483$ 1,538,328 $ 1,365,754$ 1,302,265$ 1,417,483$ 1,538,328$ 1,623,215 Ending Fund Balance Number of Employees (FTEs)1.001.001.001.001.50 Description of Services: The Cable TV Fund provides support for the Fridley Municipal Television Channel 17. All regular City Council, Appeals Commission, Planning Commission, and HRA meetings are broadcast live on Channel 17 and reran several times during the week. Staff also provides production services for the Fridley school Board meetings. In addition to broadcasting meetings, staff produce a number of departmental and community event programs. In total, staff produces about 90 programs a year. Other services include: providing an electronic community bulletin board, assisting all City departments with their audio-video needs, programming of Fridley Public Access Channel 15, photography and newsletter support, and helping to resolve cable customer complaints. The Cable TV Fund also provides equipment necessary for the operations of Channel 17, and cable TV service for: City Council Members, City Manager, and the Cable Administrator. The Cable TV Fund also provides equipment necessary for the operations of Channel 17. 2011201220132014 Key Measures: Actual Actual Estimate Projected Programming Produced Civic Meetings49565660 Departmental Programs25232530 Community Events77108 Internet Presence PEG Central Top 5 programs views per monthNA3,7001,2201,750 YouTube (new June 2013)NANA1,2003,000 (Select Programs are uploaded, Meetings are not)) Budget Comments/Issues: centralizing website information and distribution, develop and implementing social media usage and protocol, and assisting in video and newsletter productions. productions. 37 2014 ANNUAL BUDGET CITY OF FRIDLEY SPECIAL REVENUE FUNDS Grant Management 20112012201320132014 RevenuesActualActual BudgetRevisedBudget Title3-Chore Services$ 25,916$ 29,494$ 30,000$ 30,000$ 25,000 (Rec) Section 8-Fed Grant 78,683 69,728 70,964 71,388 54,306 (Comm Dev) All Other State Grants-P Safety 103,316 - - - - All Other State Grants-C Dev 32,409 8,204 6,000 9,889 - Gen Contrib/Donations-Rec - 110 - - 3,014 Miscellaneous Revenue - 355 - - - Total Revenues$ 240,324$ 107,891$ 106,964$ 111,277$ 82,320 Expenditures Personnel$ 123,410$ 99,720$ 93,789$ 100,973$ 24,564 Supplies 22,312 2,388 1,050 1,050 - Other Services/Charges 94,602 5,783 12,125 9,254 3,450 Other Financing Uses - - - - 54,306 Total Expenditures$ 240,324$ 107,891$ 106,964$ 111,277$ 82,320 Surplus (Deficiency) of Revenues $ -$ - $ - $ - $ - over Expenditures Beginning Fund Balance$ -$ - $ - $ - $ - $ -$ - $ - $ - $ - Ending Fund Balance Number of Employees (FTEs) 0.000.000.000.000.00 Description of Services: Administers grants received from a variety of intergovernmental agencies. In most cases, grant funds are provided on a reimbursement basis following proper documentation of expenditures, however, in some cases the money is provided in advance to be spent on specific activities outlined in the grant. 2011201220132014 Key Measures: Actual Actual Estimate Projected Chores & More Number of Households Served389349357375 Number of Service Hours8,2596,0166,1396,200 Number of Skilled Bank Workers47505250 Budget Comments/Issues: is being performed by Met Council. Capital Equipment Fund. These funds will be used to offset the conversion costs of moving rental inspections from the Fire Department to Community Development. These are excess funds that need to be directed towards housing inspection costs. 38 2014 ANNUAL BUDGET CITY OF FRIDLEY SPECIAL REVENUE FUNDS Solid Waste Abatement 20112012201320132014 RevenuesActualActual BudgetRevisedBudget State Grants-Gen Gov't$ 66,241$ 65,550$ 64,000$ 71,935$ 75,000 Recycling Fees 259,016 263,313 274,636 272,539 272,979 Recycling Penalties 8,390 8,492 8,560 8,292 8,300 Sale of Misc Property - 420 - - - Miscellaneous Revenue 104,832 18,102 2,000 3,200 3,300 Transfer From Other Funds 16,705 36,819 34,125 36,116 - Total Revenues$ 455,184$ 392,696$ 383,321$ 392,082$ 359,579 Expenditures Personnel$ 66,712$ 39,133$ 69,213$ 88,482$ 66,729 Supplies 4,795 2,763 2,150 3,100 3,150 Other Services/Charges 365,215 328,914 294,164 307,856 305,737 Total Expenditures$ 436,722$ 370,810$ 365,527$ 399,438$ 375,616 Surplus (Deficiency) of Revenues $ 18,462$ 21,886$ 17,794$ (7,356) $ (16,037) over Expenditures Beginning Fund Balance$ 17,043$ 35,504$ 57,390$ 75,184$ 67,828 $ 35,504$ 57,390$ 75,184$ 67,828$ 51,791 Ending Fund Balance Number of Employees (FTEs) 1.001.001.001.001.00 Description of Services: Fund was established in 1991. It reflects the City's solid waste abatement activities such as curbside recycling and drop-off events to eliminate electronics, appliances and other items from the waste stream. Marketing and educational activities are also supported. 2011201220132014 Key Measures: Actual Actual Estimate Projected Recycling grant funding from county66,24165,55071,93575,000 Total recycling tons reported to county (NIC municipal)2,0702,1201,9202,200 Curbside recycling tonnage, units 1-121,5751,7921,5701,850 Budget Comments/Issues: indicators at this time). 39 2014 ANNUAL BUDGET CITY OF FRIDLEY SPECIAL REVENUE FUNDS Springbrook Nature Center 20112012201320132014 RevenuesActualActual BudgetRevisedBudget Current Ad Valorem$ 311,009$ 316,806$ 331,700$ 331,700$ 339,300 Delinquent Ad Valorem 3,252 1,362 - - - Twin Cities Gateway Grant - 1,852 - - - Shelter Rental 562 548 1,000 600 600 Daycamp 27,457 25,723 27,700 24,000 27,700 Special Events 23,726 22,299 21,000 23,000 22,000 School Programs 42,422 31,031 33,500 34,000 33,500 Saturday Programs (65) - 500 - - Birthday Parties 4,200 4,060 3,000 4,000 4,000 Instructional 1,265 1,711 4,000 2,000 1,800 Community Groups 2,722 4,591 3,000 3,500 4,600 Interest Earnings 503 522 - - - Unrealized Gain/Loss 120 (10) - - - Gen Contrib/Donations 13,457 31,229 - - - Total Revenues$ 430,630$ 441,724$ 425,400$ 422,800$ 433,500 Expenditures Personnel$ 328,435$ 343,376$ 337,859$ 337,859$ 325,275 Supplies 27,884 28,548 26,038 26,038 29,760 Other Services/Charges 41,244 46,594 44,320 44,320 53,862 Capital Outlay 17,780 26,194 - 61,000 - Total Expenditures$ 415,343$ 444,712$ 408,217$ 469,217$ 408,897 Surplus (Deficiency) of Revenues $ 15,287$ (2,988) $ 17,183$ (46,417) $ 24,603 over Expenditures Beginning Fund Balance$ 87,573$ 102,859$ 99,871$ 117,054$ 70,637 $ 102,859$ 99,871$ 117,054$ 70,637$ 95,240 Ending Fund Balance Number of Employees (FTEs) 3.003.003.003.003.00 Description of Services: Provides a wide range of environmental interpretive programs utilizing various natural resource areas within the city. These programs are available to the general public, local school districts, community groups and organizations. 2011201220132014 Key Measures: Actual Actual Estimate Projected Program participant hours50,26446,79548,19849,693 Number of school group student visits12,81713,35113,75114,163 Volunteer hours15,37617,71918,07318,434 Budget Comments/Issues: nature center's existing fund balance is intended to cover these types of capital repair and improvements. 40 2014 ANNUAL BUDGET CITY OF FRIDLEY CAPITAL PROJECTS FUNDS CAPITAL EQUIPMENT FUND 20112012201320132014 RevenuesActualActualBudgetRevisedBudget Ad Valorem Tax Levy$ -$ -$ -$ -$ 175,000 Local Government Aid - - 243,500 293,500 611,400 Investment Income - 2,565 - - - Auction Proceeds - 63,445 - 32,200 30,000 Donations - - - 2,500 - Transfer from Section 8 - - - - 20,000 Equipment Certificate Proceeds - 1,246,419 - - - Totals$ -$ 1,312,429$ 243,500$ 328,200$ 836,400 Expenditures by Category Police$ -$ 137,373$ 177,700$ 190,300$ 181,300 Fire - 35,966 600,000 550,000 100,000 Public Works Parks Division - 81,698 87,700 87,700 75,000 Streets Division - 125,273 200,000 200,000 315,000 Garage Division - 38,836 - - - Community Development - - - - 37,000 General Government - - - 17,500 - Totals$ -$ 419,146$ 1,065,400$ 1,045,500$ 708,300 Surplus (Deficiency) of Revenues over (under) Expenditures - 893,283 (821,900) (717,300) 128,100 Beginning Fund Balance - - 893,283 893,283 175,983 Ending Fund Balance $ -$ 893,283$ 71,383$ 175,983$ 304,083 Description of Services: The Capital Equipment Capital Projects Fund was created in 2012 for the purpose of funding replacement or repair of major capital items that are expected to exceed $5,000 in cost. The primary sources of revenue for the fund are Local Government Aid, capital equipment certificates, and tax levy proceeds. The fund also receives earnings from the auction of surplus city property as well as investment earnings. 2011201220132014 Key Measures: ActualActualEstimatedProjected Deprec. value of furniture & equipment (millions $)$1.8$2.1$2.5$2.3 Budget Comments/Issues: The 2014 budget for the Capital Equipment Fund includes a $175,000 Ad Valorem Tax Levy for the first time. The goal of this fund is to minimize and eventually eliminate the need for additional equipment certificates. A dedicated levy and the recent Legislative enacted changes to the LGA formula will provide a substantial boost in funding and move the city in the direction of realizing this goal. a public works dump truck and plow, $90,000 for an aerial truck, and $60,000 for a utility vehicle for trail plowing in order to fulfill the City's newly revised trail plowing policy. Final estimates came in below initial estimates due to purchasing via a cooperative purchasing venture. $17,500 was 41 2014 ANNUAL BUDGET CITY OF FRIDLEY CAPITAL PROJECTS FUNDS CAPITAL EQUIPMENT FUND CIP - Expenditure Detail New or2012201320132014 Replacement () ActualBudgetRevisedBudget Police Police Squad / SUV / Pickup$ 137,373$ 177,700$ 177,700$ 181,300 Equipment - - 12,600 - Total Police$ 137,373$ 177,700$ 190,300$ 181,300 Fire Fire Engine$ - $ 600,000$ 550,000$ - Rescue Truck 35,966 - - 40,000 Engine #3 Paint/Rehab - - - 40,000 Station AlertingNew - - - 20,000 Total Fire$ 35,966$ 600,000$ 550,000$ 100,000 Public Works - Parks Division Mowers$ 50,909$ 18,000$ 18,000$ - Dump Trucks with Plows 30,789 37,700 37,700 15,000 Skidloader - 32,000 32,000 - Utility Vehicle for Trail PlowingNew - - - 60,000 Total PW - Parks Division$ 81,698$ 87,700$ 87,700$ 75,000 Public Works - Streets Division Dump Trucks with Plows$ 125,273$ 200,000$ 200,000$ 160,000 Heavy Equipment - - - 40,000 Paving Equipment - - Traffic Marking and Safety Equipment - - - 25,000 Aerial Equipment - - - 90,000 Total PW-Streets Division$ 125,273$ 200,000$ 200,000$ 315,000 Public Works - Garage Division Equipment$ 38,836$ - $ - $ - Community Development Mid-size Passenger Vehicles (2)$ - $ - $ - $ 37,000 General Government Equipment$ - $ - $ 17,500$ - Total Expenditures$ 419,146$ 1,065,400$ 1,045,500$ 708,300 42 2014 ANNUAL BUDGET CITY OF FRIDLEY CAPITAL PROJECTS FUNDS STREET CAPITAL IMPROVEMENTS 20112012201320132014 RevenuesActualActualBudgetRevisedBudget Municipal State Aid$ 476,071$ 840,187$ 580,000$ 580,000$ 680,000 Federal Highway Aid - - - - 250,000 Special Assessments 135,867 51,888 421,000 421,000 1,100,000 Investment Income 27,909 32,386 25,940 25,940 28,000 Totals$ 639,847$ 924,461$ 1,026,940$ 1,026,940$ 2,058,000 Expenditures Street Rehabilitation Program$ 610,000$ 710,000$ 960,000$ 960,000$ 1,295,000 Sealcoat Program - 160,000 220,000 220,000 245,000 Trail/Walk Upgrades - - - - 100,000 69th Avenue Railroad Crossing - - - - 250,000 Main Street Pedestrian Bridge - - - - 150,000 Transfer to General Fund - - 41,000 41,000 41,000 Totals$ 610,000$ 870,000$ 1,221,000$ 1,221,000$ 2,081,000 Surplus (Deficiency) of Revenues over (under) Expenditures 29,847 54,461 (194,060) (194,060) (23,000) Reserve for Delayed Projects - - - Beginning Fund Balance 2,726,549 2,756,396 2,810,857 2,810,857 2,616,797 Ending Fund Balance $ 2,756,396$ 2,810,857$ 2,616,797$ 2,616,797$ 2,593,797 Description of Services: The Street Improvement Fund is a division within the Capital Improvements Capital Projects Fund that also includes Parks and Buildings. Separate budget summary pages are presented for each division. The purpose of the Street Improvements budget is to fund repair or replacement of city streets and street related equipment such as signs and street lights. Funding sources for these improvement come from two primary sources, Municipal State Aid and special assessments. The Capital Improvement Plan (CIP) is an integral component for the development of the current year's budget. The CIP is used for planning future projects over a multitude of years. The budget is the document that formalizes which projects will proceed. Funding sources for these improvement come from two primary sources, Municipal State Aid and special assessments. 2011201220132014 Key Measures: ActualActualEstimateProjected Miles of streets rehabilitated **** Miles of streets sealcoated **** Miles of streets rated for condition **** Average pavement condition index **** * - Not available at the time of production Budget Comments/Issues: The 2014 budget for the Street Improvement Fund as provided in the Capital Improvement Program (CIP) will continue the utilities in the North Industrial neighborhood. 69th Avenue NE ($250,000); The construction of a shared use path from 43rd Avenue to 57th Avenue along the west side of Main Street including a trail bridge spanning interstate 694 ($150,000). The costs for 2014 include only the design and engineering costs. Federal Highway funds are expected to cover approximately 80% of the estimated $1.45 million. utilities in the Meadow Terrace, Flanery Park, and Jackson Street areas. 43 2014 ANNUAL BUDGET CITY OF FRIDLEY CAPITAL PROJECTS FUNDS PARKS CAPITAL IMPROVEMENTS 20112012201320132014 RevenuesActualActualBudgetRevisedBudget Ad Valorem Tax Levy$ 171$ 76$ - $ - $ - Local Government Aid - - - - 100,000 Investment Income 28,328 23,334 18,430 20,000 20,000 Park Dedication Fees 3,000 750 10,000 10,000 10,000 Miscellaneous - 960 - - - Totals$ 31,499$ 25,120$ 28,430$ 30,000$ 130,000 Expenditures by Category Court Surfacing/Overlays$ 21,500$ 21,375$ 30,000$ 30,000$ 30,000 Park Furnishings - 24,946 10,000 10,000 10,000 Commons Park Irrigation System - - 80,000 80,000 80,000 Community Park Parking Lot Resurfacing 400 - - 115,000 - SNC Boardwalk Replacement - - 25,000 25,000 25,000 Security Cameras in Parks - - 25,000 25,000 25,000 Playground Equipment Repairs/Replacement 4,962 5,929 - - - Totals$ 26,862$ 52,250$ 170,000$ 285,000$ 170,000 Surplus (Deficiency) of Revenues over (under) Expenditures 4,637 (27,130) (141,570) (255,000) (40,000) Reserve for Delayed Projects - - - - - Beginning Fund Balance 2,009,212 2,013,849 1,986,719 1,986,719 1,731,719 Ending Fund Balance $ 2,013,849$ 1,986,719$ 1,845,149$ 1,731,719$ 1,691,719 Description of Services: The Parks Capital Improvements is a division within the Capital Improvements Capital Projects Fund that also includes Streets and Buildings Improvements. Separate budget summary pages are presented for each division. The purpose of the Park Capital Improvements budget is to fund repair or replacement of park equipment or park related improvements. The Capital Improvement Plan (CIP) is an integral component for the development of the current year's budget. The CIP is used for planning future expenditures over a multitude of years. The budget is the document that formalizes which projects will proceed. 2011201220132014 Key Measures:ActualActualEstimatedProjected Number of City Parks 38383838 Acres of City Park Land **** Miles of Trails **** * - Not available at the time of production Budget Comments/Issues: The 2014 budget for Parks Capital Improvement Fund includes a $100,000 funding from Local Government Aid (LGA). The 2013 Legislature enacted LGA reform which increased the 2013 allotment and increased future years' allotments by another $450,000. Part of the increased LGA proceeds are being dedicated to Park Improvements. replacement fleet vehicles ($80,000), continued court resurfacing ($30,000), Springbrook Nature Center boardwalk ($25,000), along with additional security cameras in various parks ($25,000). 2012, but held over due to permitting delays with Rice Creek Watershed. 44 2014 ANNUAL BUDGET CITY OF FRIDLEY CAPITAL PROJECTS FUNDS BUILDINGS CAPITAL IMPROVEMENTS 20112012201320132014 RevenuesActualActualBudgetRevisedBudget Local Government Aid$ - $ 759,414$ 243,500$ 465,900$ 500,000 Investment Income 23,326 3,575 6,335 5,000 2,000 Energy Rebates 5,660 - - - - Transfers In 30,000 - 95,000 - - Totals$ 58,986$ 762,989$ 249,835$ 470,900$ 502,000 Expenditures by Category Community Center Furniture & Fixtures$ - $ - $ - $ - $ 15,000 Facilities Feasibility Study - - - 58,000 - Fire Station 1 ADA & Entrance Upgrades - - 50,000 - - Fire Station 2 Site Upgrades - - - - 20,000 Fire Station 3 Roof Replacement - - 17,500 17,500 - Municipal Center HVAC Replacement 77,370 - 25,000 25,000 40,000 Municipal Center Roof Replacement - 265,815 - 12,000 10,000 Municipal Center Ramp Repairs - - - 39,000 300,000 Municipal Center Security Upgrades - 643 25,000 25,000 - Police Cold Storage Building - - 95,000 - - Police Garage Roof Replacement - 28,143 - 100,000 - Police Gun Range Improvements 8,166 2,339 - - - Police Squad Room Remodel - 16,265 - - - Police Storage Room - - 15,000 15,000 - Public Works Gate Replacement - - - - 25,000 Public Works Heating Unit Replacement - - 100,000 - - Public Works Roof Replacement - - - - 180,000 Public Works Security Upgrades - - - - 5,000 Totals$ 85,536$ 313,205$ 327,500$ 291,500$ 595,000 Surplus (Deficiency) of Revenues over (under) Expenditures (26,550) 449,784 (77,665) 179,400 (93,000) Reserve for Delayed Projects - - - 150,000 - Beginning Fund Balance 519,663 493,113 942,897 942,897 972,297 Ending Fund Balance $ 493,113$ 942,897$ 865,232$ 972,297$ 879,297 Description of Services: The Buildings Capital Improvements is a division within the Capital Improvements Capital Projects Fund that also includes Streets and Parks Improvements. Separate budget summary pages are presented for each division. The purpose of the Building Capital Improvements budget is to fund repair or replacement of major buildings or building related improvements. The Capital Improvement Plan (CIP) is an integral component for the development of the current year's budget. The CIP is used for planning future expenditures over a multitude of years. The budget is the document that formalizes which projects will proceed. 2011201220132014 Key Measures:ActualActualEstimatedProjected Municipal Facilities **** Deprec. value of buildings & structures (millions $)$12.2$11.5$11.3$11.1 * - Not available at the time of production Budget Comments/Issues: The 2014 budget and the 2013 revised budget for the Building Capital Replacement division includes an increased allotment of LGA. The 2013 Legislature enacted LGA reform which increased the 2013 LGA allotment and increased future years' allotments by another $450,000. $180,000 for pubic works facility roof replacement. feasibility study. This study expands that scope to include the entire municipal center and the public works facility. The 2014 CIP also included $20,000 for workstation improvements and $6,000 for fixture upgrades. These two items are being combined with the feasibility budget to cover the cost of the larger scope feasibility study that is starting in the fall of 2013 and expected to be complete in early 2014. upgrades to make the entrance ADA compliant. These projects are being delayed until the facilities feasibility study is complete and further long-range planning can be completed. 45 2014 ANNUAL BUDGET CITY OF FRIDLEY ENTERPRISE FUNDS Water 20112012201320132014 RevenuesActualActualBudgetRevisedBudget Other Financing Sources$ -$ -$ -$ -$ 1,716,127 Interest Earnings 48,011 38,424 40,100 40,100 55,000 Unrealized Gain/Loss 11,751 (2,491) - - - Sale of Misc Property 1,829 - - - - Fixed Asset Gain/Loss - 1,260 - - - Miscellaneous 355 10,242 1,300 - - Water Sales 2,265,652 2,621,256 2,584,649 2,642,200 2,853,189 Water Flat Rate Sales 9,440 5,081 10,200 5,100 10,200 Connect/Reconnect Fees 5,465 6,057 5,000 5,000 5,000 Penalties/Forfeit Discount 87,240 88,285 87,200 88,500 88,500 Meter Sales 9,850 6,189 10,000 10,000 10,000 Water Tapping & Misc Fees 29,296 24,161 28,000 28,000 28,000 One-Time Set-up Fees 9,100 11,830 9,100 9,100 9,100 Total Revenues$ 2,477,989$ 2,810,294$ 2,775,549$ 2,828,000$ 4,775,116 Expenditures Personnel$ 806,979$ 826,616$ 846,985$ 848,452$ 838,535 Supplies 239,172 351,454 220,400 477,750 223,750 Other Services/Charges 1,396,600 1,240,761 1,543,415 563,422 549,582 Capital Outlay - - - 1,170,000 2,070,000 Debt Service 246,093 228,345 217,727 787,727 719,622 Total Expenditures$ 2,688,844$ 2,647,176$ 2,828,527$ 3,847,351$ 4,401,489 Surplus (Deficiency) of Revenues over Expenditures$ (210,858)$ 163,118$ (52,978)$ (1,019,351)$ 373,627 Ending Cash Balance $ 4,032,098$ 3,600,479$ 3,547,501$ 2,528,150$ 2,901,777 Number of Employees (FTEs)7.007.007.007.007.00 Description of Services: The Water Division provides treatment, distribution, and metering of the City's drinking water to properties within the City of Fridley. The division also maintain water pressure and fire hydrants used for fire suppression throughout the City. 2011201220132014 Key Measures: Actual Actual Estimate Projected Average age of distribution mains49.350.051.051.7 Water main breaks18182624 Water service leaks30342430 Water distributed - millions of gallons1,3611,3871,4001,380 Water sold - millions of gallons1,2451,3511,3501,330 Average meter age23212020 Water quality complaints31885 Number of filter backwashes406420410400 Number of reclaim solids pumpdowns55464545 Utility locate requests2,7952,2282,0202,100 Budget Comments/Issues: provide depreciation information, these budgets now provide the capital outlay scheduled for the year from the 2014 CIP. By presenting the numbers in this format, the ending cash balance can be better projected for each budget year. Prior year pricing was guaranteed to a certain date in the year, staff was able to purchase the 2013 and 2014 allotments at reduced price. The 2014 budget may decrease unless a policy decision is made to ramp up the AMR change out process. Current practices is to replace approximately 500 meters per year. 46 2014 ANNUAL BUDGET CITY OF FRIDLEY ENTERPRISE FUNDS Sanitary Sewer 20112012201320132014 RevenuesActualActualBudgetRevisedBudget Public Works Main't$ -$ 350$ -$ -$ - Interest Earnings 19,877 15,240 19,000 15,000 15,000 Unrealized Gain/Loss 5,521 (1,123) - - - Fixed Asset Gain/Loss - 8,420 - - - Sewer Sales 3,758,164 4,093,226 4,300,200 4,321,200 4,537,400 Sewer Flat Rate Sales 394,514 357,722 446,000 406,000 426,000 Connect/Reconnect Fees 890 762 200 200 500 Penalties/Forfeit Discount 89,719 94,580 84,000 84,000 53,000 Grant Proceeds - - - 124,000 - Sewer Tapping & Misc Fees 2,367 2,614 1,400 1,400 1,500 Total Revenues$ 4,271,052$ 4,571,791$ 4,850,800$ 4,951,800$ 5,033,400 Expenditures Personnel$ 702,931$ 695,883$ 731,058$ 731,058$ 762,226 Supplies 82,201 73,623 58,200 59,750 60,652 Other Services/Charges 3,949,413 3,867,928 4,036,719 3,723,660 3,771,447 Capital Outlay - - - 375,000 635,000 Debt Service 15,922 16,000 15,375 65,375 44,300 Total Expenditures$ 4,750,467$ 4,653,434$ 4,841,352$ 4,954,843$ 5,273,625 Surplus (Deficiency) of Revenues over Expenditures$ (479,415)$ (81,643)$ 9,448$ (3,043)$ (240,225) Ending Cash Balance$ 1,510,262$ 1,372,551$ 1,381,999$ 1,378,956$ 1,138,731 Number of Employees (FTEs) 5.005.005.005.005.00 Description of Services: The Sewer Division provides for maintenance of trunk and collector sanitary sewer systems and sanitary sewer lift stations maintained by the City of Fridley. The division also pays for wastewater treatment based on the sanitary sewer flow from the entire city of Fridley. 2011201220132014 Key Measures: Actual Actual Estimate Projected Sanitary sewer main backups15353 Sanitary sewer system cleaning - miles76.484.980.090.0 Sanitary sewer lift station failuresN/AN/A88 Sanitary sewer flow - millions of gallons1,8671,7281,7001,670 Televising inspection of sanitary sewers - milesN/AN/A3.54.3 Average age of sanitary sewer mains46.3847.2347.9548.63 Clay-tile pipe sanitary sewer mains (% of system)84.2%83.9%83.4%82.8% Budget Comments/Issues: provide depreciation information, these budgets now provide the capital outlay scheduled for the year from the 2014 CIP. By doing presenting the numbers in this format, the ending cash balance better able to be projected for each budget year. prior year charges. 47 2014 ANNUAL BUDGET CITY OF FRIDLEY ENTERPRISE FUNDS Storm Water 20112012201320132014 RevenuesActualActualBudgetRevisedBudget Storm Sewer Collection$ 445,160$ 539,692$ 578,708$ 561,280$ 583,700 Harris Pond Assessments 3,663 3,699 4,000 4,000 4,000 Storm Sewer Penalties 7,634 9,252 7,915 7,915 8,400 From County-Current 292 173 500 500 200 Interest Earnings 16,386 15,106 16,000 16,000 16,000 Unrealized Gain/Loss 3,967 (579) - - - Direct to City-Principal - 16,329 - - - Grants Proceeds - - - 315,000 250,000 Other Reimbursements - 700 - - - Miscellaneous Revenue 333 1,862 - - - Total Revenues$ 477,435$ 586,234$ 607,123$ 904,695$ 862,300 Expenses Personnel$ 235,700$ 240,400$ 245,200$ 245,200$ 250,100 Supplies 15,772 2,880 8,700 9,400 8,700 Other Services/Charges 522,436 347,630 313,885 64,610 60,529 Capital Outlay - - - 530,000 590,000 Debt Service 11,954 12,013 11,575 46,575 30,838 Total Expenditures$ 785,862$ 602,923$ 579,360$ 895,785$ 940,167 Surplus (Deficiency) of Revenues over Expenses$ (308,425)$ (16,689)$ 27,763$ 8,910$ (77,867) Ending Cash Balance$ 1,273,330$ 1,330,684$ 1,358,447$ 1,367,357$ 1,289,490 Number of Employees (FTEs)0.000.000.000.000.00 Description of Services: The Storm Water division provides for maintenance of trunk and collector storm sewer systems maintained by the City of Fridley. The division also establishes and maintains improvements and programs provided to meet storm water quality goals of the City of Fridley. 2011201220132014 Key Measures: Actual Actual Estimate Projected Street sweeping collected - cubic yards2,4411,5522,0002,000 Sediment collected from storm water treatment devices - cubic yards202080200 Outfall inspections19212530 Rain gardens constructed531010 Erosion control inspections20232832 Enforcement actions and notices12151520 Budget Comments/Issues: provide depreciation information, these budgets now provide the capital outlay scheduled for the year from the 2014 CIP. By doing presenting the numbers in this format, the ending cash balance better able to be projected for each budget year. 48 2014 ANNUAL BUDGET CITY OF FRIDLEY ENTERPRISE FUNDS Municipal Liquor (Fridley Market & Highway 65 Locations) 20112012201320132014 ActualActualBudgetRevisedBudget Revenues Liquor Sales$ 1,649,738$ 1,593,184$ 1,761,753$ 1,761,753$ 1,761,753 Wine Sales 724,349 712,500 768,000 768,000 768,000 Beer Sales 2,361,516 2,244,359 2,730,000 2,730,000 2,730,000 Dep/RTNS/Cooperage 1,577 150 100 100 100 Miscellaneous Sales 94,384 99,210 100,000 100,000 100,000 Cigarette Sales 57,627 51,589 57,000 25,000 39,900 Cigars/Chewing Tobacco 3,505 4,032 4,000 1,200 2,800 Interest Earnings 761 960 - - - Insurance Reimburse 195 - - 65,000 - Miscellaneous Revenue 545 499 200 200 100 Total Revenues$ 4,894,197$ 4,706,483$ 5,421,053$ 5,451,253$ 5,402,653 Expenditures Personnel$ 492,897$ 506,256$ 522,144$ 522,144$ 553,718 Supplies 11,703 7,546 21,400 21,400 22,400 Other Services/Charges 4,063,677 3,841,107 4,527,013 4,530,636 4,465,382 Capital Outlay - - - 200,000 50,000 Other Financing Uses 350,000 350,000 250,000 250,000 250,000 Total Expenditures$ 4,918,277$ 4,704,909$ 5,320,557$ 5,524,180$ 5,341,500 Surplus (Deficiency) of Revenues over Expenditures$ (24,085) $ 1,574$ 100,496$ (72,927)$ 61,153 Ending Cash Balance$ 491,909$ 501,583$ 602,079$ 529,152$ 590,305 Number of Employees (FTEs)5.005.005.005.005.00 Description of Services: The Fridley Municipal Liquor Operations was established in 1949. The operations consist of two retail locations with annual sales exceed $5 million. Net proceeds are directed back to the City's General Fund to alleviate the property tax burden on its citizens and businesses. 2011201220132014 Key Measures: Actual Actual Estimate Projected Total customers260,695248,540218,650263,000 Average sale price per customer$18.76$18.93$19.50$19.90 Gross profit percentage24.6%25.7%19.0%25.5% Net profit percentage6.6%7.5%5.1%7.5% Budget Comments/Issues: opened in its new location in of March 2013. The entire Fridley Market location is continuing to go through a major redevelopment that will modernize the location with the intention of bringing additional businesses into the development. Due to the ongoing construction at the site, sales have dipped on average about 15% each month. The major demolition and construction work is slated to be complete by early winter of 2014. third location and/or the feasibility of remodeling the Highway 65 location. The Highway 65 location is in need of major maintenance and renovation, and a market study will aid in determining the appropriate direction to best allocate funding. activity will have impact on sales. position that has been vacant since the spring of 2013. An assistant manager will the allow the manager to focus on marketing and other promotional activities slated to begin in 2014. 49 2014 ANNUAL BUDGET CITY OF FRIDLEY APPENDIX A STAFFING LEVELS - 2013 & 2014 Full-Time Equivalents (FTEs) 201320132014% of Service CategoryBudgetary Unit BudgetRevisedBudgetTotal Public SafetyPolice50.650.650.6 Emergency Management - - - Fire *6.06.06.0 Rental Inspections1.81.8 - Subtotal58.458.456.641.8% Public Works:Municipal Center1.21.20.6 Engineering5.05.06.0 Park Maintenance7.07.06.5 Street Maintenance9.09.08.5 Garage Maintenance4.54.54.0 Water Utility Fund7.07.07.0 Sewer Utility Fund5.05.05.0 Subtotal38.738.737.627.8% Parks & Recreation:Recreation Department5.05.05.0 Springbrook Nature Center3.03.03.0 Subtotal8.08.08.05.9% Comm Development:Planning4.24.24.2 Building Inspections3.03.03.0 Rental Inspection - -1.6 Solid Waste Abatement1.01.01.0 Subtotal8.28.29.87.2% General Government:Mayor & City Council **5.05.05.0 General Management3.03.03.0 Human Resources2.02.02.0 Cable TV1.01.01.5 Elections *** - - - City Clerk/Records2.02.01.0 Accounting7.07.06.5 Assessing2.02.02.5 MIS2.02.02.0 Municipal Liquor Store5.05.05.0 Subtotal**24.024.023.517.3% TOTALS **137.3137.3135.5100.0% * Excludes paid on-call firefighters ** Mayor and council members are excluded from FTE totals *** Excludes election judges 50 2014 ANNUAL BUDGET CITY OF FRIDLEY APPENDIX B CITY OF FRIDLEY 2014 Budget Calendar January 15Council commission survey memo sent to departments February 1Capital Improvement Program (CIP) forms sent to departments. February 11 to 22City manager meets with departments to discuss survey ideas March 5Departments submit capital requests to city manager. Week of March 19City manager meets with departments to discuss CIP requests. May 2, 6, & 13Staff and Council meet with boards and commissions to review survey results June 3Budget work papers are made available to departments. June 17City council conference meeting to discuss 2014-18 CIP. Weeks of July 9 & 16City manager meets with departments to discuss big budget issues and key measures. July 12Forecasts completed for compensation and benefits, internal service fund allocations, utility costs, technology contract costs, fee and other revenue. Departments submit revised indicators and key measures. August 19First city council budget work session. August 23Budget memo sent to city council. August 28Budget instructions and targets provided to departments. August 26City council adopts preliminary levy and announces public budget hearing date. September 17Departments submit detailed budget requests. October 18City manager sends proposed 2013 budget and revised 2012 budget to city council members. October 21Second city council budget study session. Week of November 11Anoka County sends parcel specific proposed tax estimates to taxpayers. December 2City council holds public budget hearing. December 9City council adopts final 2014 budget, 2014 tax levy and revised 2013 budget. December 27Final 2013 levy certified to Anoka County. 51