CCM 05/26/2015
CITY COUNCIL MEETING
CITY OF FRIDLEY
MAY 26, 2015
The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:05 p.m.
ROLL CALL:
MEMBERS PRESENT:
Mayor Lund
Councilmember Barnette
Councilmember Saefke
Councilmember Varichak
Councilmember Bolkcom
OTHERS PRESENT:
Wally Wysopal, City Manager
Darcy Erickson, City Attorney
Darin Nelson, Finance Director
David Mol, Redpath and Company
PROCLAMATION:
K9 Kona Day – Tuesday, May 26, 2015.
Mayor Lund presented the proclamation.
PRESENTATION:
2014 Comprehensive Annual Financial Report
David Mol
, CPA, Redpath and Company, presented the 2014 Fridley Comprehensive Annual
Financial Report.
APPROVAL OF PROPOSED CONSENT AGENDA:
APPROVAL OF MINUTES:
City Council Meeting of May 11, 2015.
APPROVED.
FRIDLEY CITY COUNCIL MEETING OF MAY 26, 2015 PAGE 2
NEW BUSINESS:
1.Resolution authorizing the Amendment of a Loan Agreement Related to a Note Issued
to Finance Improvements to a Private School Project Pursuant to Minnesota Law, and
Authorizing the Execution of Various Documents in Connection Therewith (Totino-
Grace High School Project)
APPROVED RESOLUTION NO. 2015-33.
2.Appointments to Commissions.
Park and Recreation Commission - Shanna Larson
Environmental Quality and Energy Commission - Kyle Mulrooney
APPROVED APPOINTMENTS.
3.Appointment – City Employee.
Robert Loso – Police Officer.
APPROVED APPOINTMENT.
4.Claims 1505 (ACH PCard) 168339-168529.
APPROVED.
5.Licenses.
APPROVED LICENSES AS SUBMITTED AND AS ON FILE.
6.Estimates.
Keys Well Drilling Company
1156 South Homer Street
St. Paul, MN 55116-3232
2015 Well Rehabilitation Project No. 448
Estimate No. 2……………………………………………………………$70,811.81
Ron Kassa Construction
th
6005 East 250 Street
Elko, MN 55010-9447
2014 Miscellaneous Concrete Project No. 453
Estimate No. 5……………………………………………………………$ 4,393.28
APPROVED.
FRIDLEY CITY COUNCIL MEETING OF MAY 26, 2015 PAGE 3
APPROVAL OF CONSENT AGENDA:
MOTION
by Councilmember Barnette to approve the proposed Consent Agenda. Seconded by
Councilmember Varichak.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
OPEN FORUM:
No one from the audience spoke.
ADOPTION OF THE AGENDA:
MOTION
by Councilmember Bolkcom to adopt the agenda. Seconded by Councilmember
Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
NEW BUSINESS:
7.Receive and Reject Bids for the Springbrook Nature Center Improvement Project.
Jack Kirk,
Director of Parks and Recreation, stated that on Tuesday, May 5, 2015, bids were
opened for the Springbrook Nature Center improvements project. There were 14 bid categories
and bids were received in 12 of the 14 categories. In addition to two of the bid categories not
receiving any bids, there were 4 of the categories that had a single bidder. The overall budget of
$5.46M for this phase of the Springbrook Nature Center Improvements project included costs for
construction and furnishing the facility, as well as costs of the professional services such as the
design work and the construction management. Funding for this project is being provided by a
$5M State of Minnesota bonding bill grant, with the balance to be paid for by the Springbrook
Nature Center Foundation through a local fundraising campaign. The estimated costs in our
project budget for the construction in these 14 bid categories were $3,639,663. The low bids on
the 12 bid categories received were $1.6M over the estimate or 44% over our estimate for the
project. We did not receive bids in the fire protection and electrical categories.
Mr. Kirk
noted they have attempted to determine why there was a lack of bids for the project
and why some of the bids received came in so high over our project budget estimate. Some of the
feedback received by our Construction Manager Doc Smith and by staff was that it may have
been the wrong time to bid the project (possibly too late in the spring), and the contractors are
very busy and did not have the time to bid or to take on the work. While we knew that the bid
opening date in May was later than ideal, we were making efforts to get the project underway as
soon as possible. Due to a lack of bids received and the very high bid amounts in three major
project categories, the recommendation is to reject the bids, make some design modifications,
and rebid the project in August for a September start of construction.
FRIDLEY CITY COUNCIL MEETING OF MAY 26, 2015 PAGE 4
Councilmember Bolkcom
asked what design modifications would be made.
Mr. Kirk
replied they have met several times to look at ways to bring costs down. The original
design that was created four years ago was for 5,000 sq. ft. and this added another 8,000 sq. ft.
for a total project of 13,000 sq. ft. Based on bids, the size of the project needs to be reduced to
bring it more in line as to what was planned. Reducing the project can have a solid exhibit and
education space. There would be 4 instead of 5 education spaces. These changes will make a
difference, and we will still have a great educational center.
Councilmember Bolkcom
asked if this would take away from the facility for other functions
besides educational.
Mr. Kirk
replied they will still have a facility for retreats, receptions and larger educational
functions. The gathering space would be reduced. It was 250 and may be reduced to 200. The
average reception for a wedding is 170 to 190 people so this area will still be able to
accommodate that request.
MayorLund
asked if the green roof technology would go away and asked if anything else
would be reduced. He added it seemed to be a tight timeline.
Mr. Kirk
said he did not think the design would change. Only one bidder bid on the roof, and
they threw a large number out there and did not look at all the details. There are a few types of
geothermo systems to look at and they plan to look at a more traditional geothermal which will
bring the cost down. Modifications can be done so we do not need to do an entire redesign.
MayorLund
said he would prefer not to downsize. Maybe they should look at other elements.
Doc Smith
noted that about 40% of the contractors have been lost since four years ago. The
economy is turning around and work is picking up, so there are less contractors to bid on the
project. They are looking at the City’s best interest and felt it was important to step back and
review the wants and needs for this project. Since last week, by making simple changes like the
type of windows, they are closer to the original budget. In the end we will have a better building.
MOTION
by Councilmember Bolkcom to receive and reject the bids for the Springbrook Nature
Center Improvement Project. Seconded by Councilmember Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
8.Informal Status Reports.
Wally Wysopal,
City Manager, provided the following updates:
Anoka County Parks has decided to wait until later this year to begin repairs to improve
the trail under East River Road. The lake will not need to be drained as deep as proposed
or take six weeks.
FRIDLEY CITY COUNCIL MEETING OF MAY 26, 2015 PAGE 5
2015 Fridley Police Department Citizen’s Academy is looking for participants. It will be
held September 2 through October 21 on Wednesday evenings from 6 p.m. to 9 p.m.
Pick up an application in the Police Department lobby or call 763-572-3629. Space is
limited to 24 participants.
The new City web site is up and running. It should be easier to find information,
interface better with social media and make signing up for Recreation programs and
paying bills more convenient. Our strategy is to drive citizens to the website for more
detailed information.
There was limited attendance at last Thursday’s CAG meeting. Items discussed were 1,4
Dioxane. No concerns were reported.
Join us on Saturday, June 6 for Fridley’s Trail Day Celebration:
Banfill Locke Center for the Arts 10 a.m.-12 p.m. Kid’s River Inspired Workshop
o
Islands of Peace Park 1 p.m.-2 p.m. National Trails Celebration
o
Fridley Community Band plays tunes inspired by rivers and water at Islands of
o
Peace Park from 1-2 p.m.
Annual Fridley Community Bike or Hike at 2:15 p.m. at Islands of Peace Park
o
Councilmember Bolkcom
thanked Jim Kosluchar and staff who worked on developing other
options and communicated with the residents who live around Locke Lake. The delay will allow
more time for planning.
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ADJOURN:
MOTION
by Councilmember Barnette to adjourn. Seconded by Councilmember Varichak.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT
7:57P.M.
Respectfully Submitted,
Krista Peterson Scott J. Lund
Recording Secretary Mayor