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HRA 09/03/2015 September 3, 2015 HRA Meeting Regular Meeting Agenda 7:00 p.m. Call to order Roll call. Action Items 1.Approval of expenditures 2.Approval of July 16, 2015 Meeting Minutes 3.Resolution for Approval of 2015 Tax Levy for Taxes Payable in 2016 Informational Items 1.Housing Loan Program Update Adjournment K:\HRA\Agenda Packets\2015 Agenda Packets\2015 09 03\HRAA 09-03-2015 Regular Meeting.docxK:\HRA\Agenda Packets\2015 Agenda Packets\2015 09 03\HRAA 09-03-2015 Regular Meeting.docx Check Register � City of Fridley, MN Packet: APPKT00129 -08-21-2015 JM HRA AP ,..4 i �� By Check Number Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code:APBNK-HRA-APBNK-HRA hra-1113 MONROE MOXNE55 BERG PA 08/21/2015 Regular 0.00 6,809.15 29782 hra-1601 PASSAU LANDCARE INC. OS/21/2015 Regular 0.00 925.00 29783 hre-1933 SEVENICH,BUTLER,GERLACH&BRAZI 08/21/2015 Regular 0.00 2,878.75 29784 HRA-2606 URBAN LAND INSTITUTE 08/21/2015 Regular 0.00 200.00 29785 HRA-2607 SUPERIOR STRIPING,INC 08/21/2015 Regular 0.00 550.00 29786 hra311 CENTER FOR ENERGY&ENVIRONMEN 08/21/2015 Regular 0.00 70.00 29787 hra-334 CARLSON MCCAIN,INC 08/21/2015 Regular 0.00 584.25 29788 hra-501 E.C.M.PUBLISHERS,INC. 08/21/2015 Regular 0.00 384.20 29789 hre-505 EHLERS&ASSOCIATES,INC OS/21/2015 Regular 0.00 9,146.25 29790 hra-623 FRIDLEY,CI7Y OF OS/21/2015 Regular 0.00 601.10 ?9791 Bank Code AVBNK-HRA Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 10 10 0.00 22,148J0 Manual Checks 0 0 0.00 0.00 Voided Checks 0 0 0.00 0.00 Bank Drafts 0 0 0.00 0.00 EFTs 0 0 0.00 0.00 �' �� 30 30 0.00 22,148.70 8/21/2015 3:53:29 PM Page 1 of 2 , Check Register Packet:APPKT00129-OS-21-2015JM HRA AP Fund Summary Fund Name Period Amount 099 Pooled Cash-HRA 8/2015 22,148.70 _ . 22,148.70 8/21/2015 3:53:29 PM Page 2 of 2 - � HRA CHECK RUN � city of Fria�ey, MN By Vendor Name ,' . '�fi' F�idlcy Payment Dates 7/27/2015-8/5/2015 Payment Number Payment Date Payable Number Description(Item) Account Number Account Name (None) Amount Vendor:hre•220•BRAUN INTERTEC CORPORATION 29776 08/OS/2015 8034227 PROF SERVICE-COlUM81A AR... 001-0000-631100 HRA/Professional Services 18,382.40 Vendor hro-220-BRAUN INTERTEC CORPORATON Total: 18,352.40 Vendor:hra311-CEIVTER FOR ENERGY&ENVIRONMENT 29777 08/OS/2015 12931 LOAN ORI6INATION 020-0000-635100 HRA/Services Contracted,Non... 550.00 29777 OS/OS/2015 12931 REMODELING ADVISOR VISIT 020-0000-635100 HRA/Services Contrected,Non... 225.00 29777 08/OS/2015 1Z931 REVOLVING LOAN 020-121200 Mortgage Receivable 10,000.00 Vendor hra311-CENTER FOR ENERGY&ENVIRONMENT Total: 30,775.00 Vendor:hre-505-EHLERS&ASSOCIATES,INC 29778 OS/OS/2015 INV0000936 SAFE/TIF REPORTING 001-0000-631100 HRA/Professional Services 256.25 Vendor hre-505-EHLERS 8 ASSOCIATES,INC Total: 256.25 Vendor:hre-623-FRIDLEY,CITY OF 29774 07/29/2015 INV0000793 HRA-Hlth Care Spend rept to...001-213340 Health Care Spending 57.69 z9779 08/OS/2015 INV0000934 Q3/Q2 2015 ADMIN EXP 001-0000-613100 HRA/Admin Charges 53,500.00 Z9779 08/OS/2015 INV0000934 Q3/42 2015 ADMIN EXP 001-0000-621120 HRA/Office Supplies 15.84 29779 08/OS/2015 INV0000934 Q3/Q2 2015 ADMIN EXP 001-0000-632120 HRA/Conferences&School 85.00 29779 08/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-0000-633110 NRA/Printing&Binding 45.57 29779 08/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-0000-633120 HRA/Communication(phones,... 2,760.00 Z9779 08/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-0000-633120 HRA/Communication(phones,... 79.35 Z9779 O8/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-0000-635100 HRA/Services Cantracted,Non... 1,317.40 29779 08/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-0000-638140 HRA/Miscellaneous 75.00 29779 08/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-213140 Heaith Insurance 10,419.42 29779 OS/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-213150 HRANeba&HSA Benefit-Heal... 600.00 z9779 08/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-213160 Dental Insurance Payable 763.08 29779 OS/OS/2015 INV0000934 Ql/42 2015 ADMIN EXP 001-213170 Life Insurance Payable 263.25 29779 08/OS/2015 INV0000934 Qi/Q2 2015 ADMIN EXP 001-213190 Worker's Comp.Liability -1,547.45 29779 08/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-213200 L•ongTerm Disability Withhold... 182.88 29779 O8/OS/2015 INV0000934 Ql/Q2 2015 ADMIN EXP 001-213260 Deferred Comp.-ICMA 457 plan 4,96733 29779 08/OS/2015 INV0000934 Qi/Q2 2015 ADMIN EXP 001-213340 Health Care Spending -4,103.79 29780 08/OS/2015 INV0000939 Q2 2015 ADMIN EXP 001-0000-613100 HRA/Admin Charges 53,500.00 Vendor hra-623-FRIOLEY,CITY OF Total: 122,980.57 Vendor:hra-902•I.C.M.A.RETIREMENTTRUST(401) 105 07/29/2015 INV0000791 CITY OF FRIDIEY ICMA Ppt ID:...001-213260 Deferred Comp:ICMA 457 plan 282.52 Vendor hn-902-I.C.M.A.RETIREMENT TRUST(401)Total: 282.52 8/5/2015 1:34:;5 PM Page 1 of 3 HRA CHECK RUN waymem uaees:�/n/zois-a/s/zois Payme�t Number Payment Date Payabie Number Oescription(Item) Account Number Account Name (None) Amount Vendor:hre-901-I.C.M.A.REfIREMENT TRUST(457) 104 07/29/2015 INV0000792 CITY OF FRIDIEY ICMA Ppt ID:...001-213260 Deferred Comp:ICMA 457 plan 100.00 Vendor hra-901-I.C.M.A.RETIREMENT TRUST(457)Total: 100.00 Vendor:hra-1410-NELSON CHEESE FACTORY 29775 08/OS/2015 106111 BOX LUNCH SPECIAL MEETING 001-0000-638140 HRA/Miscellaneous 79.50 , Vendor hr�-1430-NELSON CHEESE FACTORY Total: 79.50 Grend Total: 152,856.24 S/5/2015 1:34:35 PM Page 2 of 3 HRA CHECK RUN Payment Dates:7/27/2015-8/5/2015 Report Summary Fund Summary Fund Payment Amount 001-HRA-General Fund 142,081.24 020-Housing Program Fund 10,775.00 Grend Total: 152,856.24 Account Summary Account Number Account Name Payment Amount 001-0000-613100 HRA/Admin Charges 107,000.00 001-0000-621120 HRA/Office Supplies 15.84 001-0000-631100 HRA/Professional Services 18,638.65 001-0000-632120 HRA/Conferences&School 85.00 001-0000-633110 HRA/Printi�g&Binding 45.57 001-0000-633120 HRA/Communication(ph... 2,839.35 001-0000-635100 HRA/Services Contracted,... 1,317.40 001-0000-638140 HRA/Miscellaneous 154.50 001-213140 Health Insurence 10,419.42 001-213150 HRA/Veba&HSA Benefit-... 600.00 001-213160 Dentallnsurance Payable 763.08 001-213170 Lifelnsurance Payable 263.25 001-213190 Worker's Comp.Liability -1,547.45 001-213200 Long Term Disability wth... 182.88 001-213260 Deferred Comp:ICMA 457.. 5,349.85 001-213340 Health Care Spending -4,046.10 020-0000-635300 HRA/Services Contracted,... 775.00 020-121200 Mortgage Receivable 10,000.00 Grand Total: 152,856.24 Projed Account Summary ProJect Accaunt Key Payment Amount ' "None" 150,096.24 4607 2,760.00 Grend Total: 152,856.24 8/5/2015 1:34:35 PM Page 3 of 3 CITY OF FRIDLEY HOUSING AND REDEVELOPMENT AUTHORITY COMMISSION July 16, 2015 CALL TO ORDER: Chairperson Commers called the HRA Meeting to order at 7:05 p.m. ROLL CALL: MEMBERS PRESENT: Larry Commers William Holm Pat Gabel Stephen Eggert MEMBERS ABSENT: Gordon Backlund OTHERS PRESENT: Paul Bolin, HRA Assistant Executive Director Wally Wysopal, City Manager Darin Nelson, Finance Director Jim Casserly, Development Consultant Jon Lennander, Assistant City Engineer ACTION ITEMS: 1.Approval of Expenditures MOTION by Commissioner Gabel to approve the expenditures. Seconded by Commissioner Eggert. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY 2.Approval of June 4, 2015 Meeting Minutes MOTION by Commissioner Holm. Seconded by Commissioner Eggert. Commissioner Gabel is doing UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MINUTES APPROVED AS AMENDED 3.Election of Officers Commissioner Holm nominated Larry Commers as Chair and Pat Gabel Vice Chair. City of Fridley Housing and Redevelopment Meeting of July 16, 2015 2 MOTION by Commissioner Holm to close the nominations. Seconded by Commissioner Eggert. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY 4.Approval of Demolition Contract Columbia Arena Paul Bolin, ant City Engineer Jon Lennander. Mr. Bolin stated that staff and public works ran a formal bid process, opening them on July 8, 2015. Four bids were received ranging from $492,234 to $1,161,702. Staff recommends awarding the work to Rachel Contracting. Their quote was within staff estimates and this company has performed well on other projects in town. Chairperson Commers was surprised with the range of bids that came in. Jon Lennander , Assistant City Engineer, noted that the three other bidders were close to each other and the other one was quite a bit lower. Rachel Contracting had the best knowledge of the site and have been working close with the environmental consultant. Chairperson Commers noted that this is just for the demolition and has nothing to do with remediation. Mr. Lennander replied that this includes the abatement of hazardous materials in the building. Funds are also allocated for one or two underground tanks if they are there. Chairperson Commers asked if staff knew where they are at with the Freon and how that was going to be handled. Mr. Bolin replied that a study was done and when the soils were dropped the Freon vapors were released. Tests will be done to make sure all vapors are out through the entire site. The demolition will take out the soils and till them over 10 days to ensure all Freon vapors are released. The soils will be tested during this process. Commissioner Eggert noted that Rachel Contracting is working at Northern Stacks so there are probably economies to move the equipment within the same area to lower the cost. Mr. Lennander replied yes, most of the staff and equipment is already here. CommissionerHolm asked if staff was confident Rachel Contracting will be able to do this project within the confines of the bid and what will the site look like when it is complete. City of Fridley Housing and Redevelopment Meeting of July 16, 2015 3 Mr. Lennander replied that Rachel Contracting said that with their bid there was an error of per sq. ft. vs sq. yd. They clarified the work and said they would do it for the price quoted. If nothing comes up outside of the specifications it will be ok. The building will be taken down to the top of the piling cap and the site will be graded so it will drain. All concrete and asphalt will be ground and the area will be seeded. Chairperson Commers asked if the pilings would interfere with construction, Mr. Bolin replied that staff looked at this last fall and what the footprint might be; the pilings would be kept in for now. Some pilings are 150 ft. deep and to tear them out it would double the demo cost. All the piling caps are marked so when we have an end user for the site they will only have to take out the ones that are in the way. Chairperson Commers asked if that would be deferred liability for the Authority. He asked if the pilings were left in if it would be considered ready for redevelopment. Mr. Bolin replied that anyone who wants to redevelop on HRA property seems to end up with costs the Authority ends up covering. To take out all the pilings and caps now would be very costly. This way we only take out the ones that will be in the way down the road. MOTION by Commissioner Gabel to award the demolition contract to Rachel Contracting. Seconded by Commissioner Holm. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY Chairperson Commers asked when they were going to start. Mr. Lennander replied that it would be about two weeks before they start working out there. It should be complete by the end of September/early October. Informational Items 1.Housing Loan Program Update Paul Bolin, HRA Assistant Executive Director, reported that no loans were closed making two year to date and remodel advisor visits had one making three year to date. The Home Energy Squad had three visits making 40 year to date. Chairperson Commers said that staff should look at ways to promote and get information out further on these programs to see if we can get the numbers up. Commissioner Eggert noted that the new website will help to navigate people to these programs. City of Fridley Housing and Redevelopment Meeting of July 16, 2015 4 Adjournment MOTION by Commissioner Holm to adjourn. Seconded by Commissioner Eggert. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON COMMERS DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 7:27 P.M. Respectfully Submitted, Krista Peterson, Recording Secretary HRA ACTION ITEM SEPTEMBER 3, 2015 DATE: August 24, 2015 TO: Wally Wysopal, City Manager FROM: Paul Bolin, Assistant Director of HRA Darin Nelson, Finance Director SUBJECT: Consider HRA Tax Levy for Taxes Payable in 2016 Since 1996, the HRA has utilized a tax levy to help support its housing rehabilitation programs. The levy is equal to .0185% of the taxable market value of all real estate and personal property. The tax levy will allow the Authority to collect approximately $397,000, based on a city-wide tax market value of $2,146,063,300. In terms of the impact on taxpayers, the levy would cost $27.75 per year for a home valued at $150,000 and $185.00 per year for a commercial property valued at $1,000,000. The revenues raised by the levy are directed towards ongoing and future redevelopment priorities. State Statutes require the consent of the City Council, prior to the tax levy becoming th effective. The City Council will act on this item on September 14. As a final note, the HRA tax levy will be certified to the County Auditor on September 15, 2015. Recommendation Staff recommends that the Authority approve the attached resolution at their regular meeting on September 3, 2015. Attachment K:\HRA\Agenda Packets\2015 Agenda Packets\2015 09 03\2016 HRA Memo (HRA Tax Levy).docx HRA RESOLUTION NO. 2015-07 RESOLUTION ADOPTING A 2015 TAX LEVY COLLECTIBLE IN 2016 BE IT RESOLVED by the Board of Commissioners (the "Commissioners") of the Housing and Redevelopment Authority in and for the City of Fridley, Minnesota (the "Authority"), as follows: Section 1. Recitals. 1.01. The Authority is authorized by Minnesota Statutes Section 469.033 to adopt a levy on all taxable property within its area of operation, which is the City of Fridley, Minnesota (the "City"). 1.02. The Authority is authorized to use the amounts collected by the levy for the purposes of Minnesota Statutes Sections 469.001 to 469.047 (the "General Levy"). Section 2. Findings. 2.01. The Authority hereby finds that it is necessary and in the best interests of the City and the Authority to adopt the General Levy to provide funds necessary to accomplish the goals of the Authority. Section 3. Adoption of General Levy. 3.01. The following sums of money are hereby levied for the current year, collectible in 2016, upon the taxable property of the City for the purposes of the General Levy described in Section 1.02 above: Total General Levy: .0185% of Taxable Market Value Amount: Maximum Allowed by Law Page 2 Resolution No. 2015-07 Section 4. Report to City and Filing of Levies. 4.01. The Executive Director of the Authority is hereby instructed to transmit a certified copy of this Resolution to the City Council for its consent to the General Levy. 4.02. After the City Council has consented by resolution to the General Levy, the Executive Director of the Authority is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Anoka County, Minnesota. PASSED AND ADOPTED BY THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF FRIDLEY, MINNESOTA THIS 3rdDAY OF SEPTEMBER, 2015. LAWRENCE R. COMMERS - CHAIRPERSON ATTEST: WALTER T. WYSOPAL - HRA EXECUTIVE DIRECTOR Fridley HRA Housing Program Summary Cover Page September 3, 2015 HRA Meeting ReportDescription Loan Summary Report Loan application activity (e.g. mailed out, in process, closed loans) for year- to-date. Also shows the number of field appointments scheduled and completed for the Remodeling Advisor Services administered by Center for Energy and Environment. Home Energy Squad E-mail detailing recent activity and year to date. K:\HRA\Agenda Packets\2015 Agenda Packets\2015 09 03\Housing Program Cover September 3, 2015.docx •- FRIDLEY Loan Summary Report Activity for Period 7/16/15 -8/15/15 cee�' Center for Energy and Environment Application packets requested/mailed: This period: 1� Year-to-Date: �g Residential Advisor Visits: This period: �0 Year-to-Date: 3� Loans currently in process for residents in your City/Neighborhood: � Closed Loans This period: Year-to-Date: Fridley Units Units 0 0 Closed End 0.00 0 5,660.00 1 Last Resort p.pp 0 10,000.00 1 Total 0.00 0 15,660.00 2 Leveraged Funds This period: Units Year-to-Date: Units 0 0 Total 0 0 Types of Improvements Financed YTD #of Projects °k of Total Types of Properties Financed YTD # °/,of Total Flooring/Carpet/Tile 1 20.00 Single Family Residence 2 100.00 Kitchens 1 20.00 Other Interior Improvements 1 20.00 Plumbing 1 20.00 Siding,Stucco,Exterior Paint 1 20.00 Bolin, Paul From: Stacy Boots Camp <sbootscamp@mncee.org> Sent: Thursday,August 27,2015 9:52 AM To: Bolin, Paul Subject: August numbers Hi Paul, Here are the numbers for the year (top one) and month of August (bottom one). Heard about - visi� date CI� heard about visit_type .. Fritiley� Grand ,.� ----- -- ___ ---_---__ __---- , ___ _ ; Article Enhanced 7 ; 7 � Bill lns��t Enhanced _ __ 1 ; __ � , ___------_ ___ _-------____.__------.._ _ _ -.._: Community Group Enhanced 3 ' 3 � -----_ _ __._ - -___ -_._---._._ . _ ._ __.____ . _ . .______, ��f Enhance�i 29 '; 29 Instafled 1 � 1 � - __.. ____ _ . ._ .___.-- ____ ; _.___ _ ____ , Pnomo Enhanced d � 4 ; Referral_ __ _Enhanced __2� _ 2 J Stesls Er�ance�d 4 4 '_ InstaNed 2 2 � --.._ _ _--.__._ _ _.__ . , Tabling_ Enhanced _ 1 ; _ _1 ' _._--^ . _ _ . _ ___--______ _ _._.__ {.__-- - _ Website Enhanced 4 , 4 ; __.._____�____ _ . _ ______ _---- --. _._ ____ � Grand 7�uta1 5S= 58 ; Hea�d about - visit date ��y heard abo.. �isit_tYpe_.. Fridley 1 Grand--i Arti�le Enhanced 7 i _ _ __�� _____._._ _______.-----_ __ .. ___._.,. Mail�r Enhanced 2 � 2 ; _,.______.__ _ _ ___._. __._.__._ . _..___ _ _ __ Promo Enhanced 1 1 i _ -- _ __-_---- __ --_ __ , _ Tabling Enhanced 1 � 1 I ______�_ ___ __-------- _. _ _..., Website Enhanced 1 ; 1 :, ______ _ _ _. . _ . Grand Tota! 12 ; 12; Please let me know if you have any questions. Have a great day, Stacy Stacy Boots Camp � ��`+ Recruitment and Outreach Coordinatar � 612.244.2429 Center for Energy and Envi�onmeni 1 212 North 3rd Ave#560 � Minneapolis, MN 5540 i ' {fax)612.244.2429 � www.mncee.orq This e-mail transmission and any attachments accompanying it may contain confidential and/or proprietary information and is intended only for the person or entity to whom it was originally addressed. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or other use of this information is strictly prohibited. Any unauthorized interception of this transmission is illegal. If you have received this transmission in error, please notify the sender by reply e-mail, and then destroy all copies of this transmission z