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Ordinance No. 1329 02-22-2016 ORDINANCE NO. 1329 AN ORDINANCE AMENDING CHAPTER 6 OF THE FRIDLEY CITY CHARTER ENTITLED ADMINISTRATION OF CITY AFFAIRS The City Council of the city of Fridley hereby finds, after review, examination and recommendation by the Fridley Charter Commission and staff, that the Fridley City Charter be hereby amended as follows: Section 1: That Section 6.02 be hereby amended as follows: Section 6.02. POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this Charter and any regulations consistent therewith which may be adopted by the council,tThe City Manager shall control and direct the administration of the City's affairs subject to the provisions of this Charter and other regulations adopted by the City Council. The City Manager's powers and duties shall be: (a)To enforce this ensure the City Charter, and the laws, ordinances and resolutions of the City are enforced; (b)To appoint with the consent and approval of the Council all subordinate officers and all city employees on the basis of qualification and experience and provide written notice of such actions to the City Council; (c) To remove any subordinate officer or employee, provided that the Council is notified; city employee subject to law and provide written notice of such actions to the City Council; (d) To exercise control over all departments and divisions of the City administration created by this Charter or which may hereafter be created by the Council; (e) To attend all meetings of the Council, with the right to take part in the discussions as an ex- officio member of the city council without voting rights. but having no vote;. but tThe Council may at its discretion exclude the City Manager from meetings at which the City Manager's removal is considered; (f) To recommend to the Council, for adoption, such measures as may be deemed necessary for the welfare of the people and the efficient administration of the City's affairs; (g) To keep the Council fully advised as to the financial condition and needs of the City, and to prepare and to submit to the Council the annual budget to the Council; (h) To perform such other duties as may be prescribed by this Charter or required by ordinances or resolutions adopted by the Council.; and (i) To appoint a designee to serve in their absence when presence is required. The name of the designee shall be forwarded by written notice to the City Council. Section 2: That Section 6.03 be hereby amended as follows: Section 6.03. DEPARTMENTS OF ADMINISTRATION. The Council may create such offices, departments, divisions and bureaus for the administration of the City's affairs. as may seem necessary, and from time to time It may alter the powers and organization of the same. It may enact, in the form of an ordinance, an such administrative code for the City as may seem necessary and may amend the same from time to time. 1 Ordinance No. 1329 Page 2 Section 3: That Section 6.04 be hereby amended as follows: Section. 6.04. SUBORDINATE OFFICERS. There shall be a City Clerk, City Treasurer, City Attorney and such other officers subordinate to the City Manager as the Council may provide for by ordinance(s), resolution or established by law. The City Clerk These officers shall be subject to the direction of the City Manager and shall have such duties in connection with keeping of the public records, the custody and disbursement of the public funds, and general administration of the City's affairs as shall be ordained by the Council. The City Clerk may be designated to act as Secretary of the Council. The Council may combine the duties of various offices as it may see fit. Section 4: That Section 6.05 be hereby amended as follows: Section 6.05. PURCHASES AND CONTRACTS. The City Manager shall be the Chief Purchasing Agent of the City. The city manager may designate an individual(s) through the establishment of a policy that may be revised as needed. All purchases on behalf of the city shall be made, and all contracts shall be let by the City Manager., provided that the approval of the Council must be given in advance whenever the amount of such purchase or contract exceeds the amount stated in the State Statutes. All City contracts, bonds, and instruments of every kind to which the City shall be a party shall be signed by the Mayor on behalf of the City, as well as the City Manager or documented designee, and shall be executed in the name of the City. Section 6: That Section 6.06 be hereby amended as follows: Section. 6.06. CONTRACTS, HOW LET. In all cases of contracts for the purchase, rental, or lease of merchandise, materials or equipment or for any kind of construction work undertaken by the City, which require an expenditure of more than that which is set by the State Statutes, the City Manager shall advertise for bids by at least ten (10) days published notice in the official newspaper or other means authorized by state statute. In accordance with Section 3.06 of the city charter the city council has the authority to forgo this requirement to advertise for bids. When a bid is required, it shall be let to the lowest responsible bidder who is qualified in accordance with Minnesota State Statutes as determined by the Council the City Council has the option of lowest responsible bid or best value bid as described in the Minnesota State Statutes. The Council may, however, reject any and all bids. Nothing contained in this Section shall prevent the council from contracting for the doing of work with patented processes, or from the purchasing of patented appliances. nd PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 22 DAY OF FEBRUARY 2016. ___________________________________ Scott J. Lund, Mayor ATTEST: ________________________________ Debra A. Skogen, City Clerk Public Hearing: January 26, 2016 First Reading: February 8, 2016 Second Reading: February 22, 2016 Published: March 4, 2016 2 AFFIDAVIT OF PUB�ICA7`ION CitJl of Fridley � � � 1t�x OF FRIDLEY THIS 22ND DAY OF (Official Publication) alter the powers and organization of FEBRUARY 2016. STATE OF MINNESOTA � ORDINANCE NO.7329 the same.It may enact,in the form /s/Scott J.Lund,Mayor COUNTY OF ANOKA SS of an ordinance�n stieh admin- ATTEST: AN ORDINANCE AMENDING �y.����e code for the C' CHAPTER 6 OF THE FRIDLEY ��Y ����a Skogen,City Clerk CITY CHARTER ENTITLED �� and may amend Public Hearing: January 25, 2016; Charlene Vold being duly sworn on an oath, ADMINISTRATION OF the same#rem�imeto-time. First Reading February 8,2016;and states or affirms that he/she is the Publisher's CITYAFFAIRS �ion 3:That Section 6.04 be Second Reading February 22,2o�s. Desi nated A ent of the news a r s known The City Council of the city af hereby amended as fo6ows: Published March 4,�016 in the legal g g p � � � Fridley hereby finds, after review, �tion. 6.04. SUBORDINATE edition of the Fridle SunFocus. as: e�mination and recommendation OFFICERS. 3/4/16,3SF2, There shall be a City Clerk,City by the Fridley Charter Commission Ordinance No.1329,513951 I SF Columbia Heights/Fridley and staff,that the Fridley City Char- Treasurer, City Attomey and stleh ter be hereby amended as follows: other officers subordinate m the Section t: That Fridley City City Manager as the Council may with the known office of issue being located Chart� Section s.o2 be hereby Provide for by ordinance(s),resolu- ln the COUnt of: tion or established by law.�Me�6iFp Y amended as follows: sler�T�Se oificers shall be subject ANOKA Section 6.02.POWERS AND DU- to the direction of the City Manager with additional circulation in the counties of: TIES OF THE CITY MANAGER. and shall have such duties in con- ANOKA nection with keeping of the public and has full knowledge of the facts stated records,the custody and disburse- below: eel-by-theeeaneil;tThe City Manager ^�nt of the public funds,and gener- shail control and direct the admin- al administration of the City's affairs (A)The newspaper has complied with all of as shall be ordained by the Council. istration of the City's affairs subject the requirements constituting qualifica- The City Clerk may be designated to to the orovisions of this Charter and act as Secretary of the Council.The tion as a qualified newspaper as provided otner reau�ations ado t�y the by Minn. Stat.§331A.02. Citk Counci�. The City Manager's COUncil rnay combine the duties of owers and duties shall be: various offices as R may see fit (B)This Public Notice was printed and pub- P Section a:rnat Section s.o5 be (�To eflfe�ee-this ensure the City lished in said newspaper(s) once each hereby amended as foNows: Charter, and-tHe laws, ordinances Section 6.05.PURCHASES AND week, for 1 successive week(s); the first and resolutions of the City are en_ insertion bein on 03/04/2016 and the last f2��; Co�vrw�cTS. g The City Manager shall be the insertion being on 03/04/2016. (b)To appoint-�wi�h-H�e-eensenE Chief Purchasing Agent of the City. The city manager may desianate MORTGAGE FORECLOSURE NOTICES ployees on the basis of qual�fi at o an individual(�) through the esrab- ii Pursuant to Minnesota Stat. §580.033 and e�cnerience and provide written �ishment of a policy that may be notice of such actions to the Citv ��ised as needed. All purohases relating to the publication of mortgage oun i• on behaff of the city shall be made; foreclosure notices: The newspaper complies c To remove an a�all contracts shall be let by the with the conditions described in §580.033, � � �� cityw�anager, subd. l, clause (1)or(2). If the newspaper's , city emo�ovee . known office of issue is located in a county subject to law and provide written adjoining the county where the mortgaged �a�� of such actions to the Citv • remises or some art of the mort a ed ��` +�•a��i.tx�ntrects,bonds,and p p g g (� To exercise control over all instruments of every kind to which premises described in the notice are located, departments and divisions of the the City shall be a party shall be a substantial portion of the newspaper's City administration created by mis signed by the Mayor on behalf of Charter or which may hereafter be the Ci ,as well as the C' Mana er circulation is in the latter county. created by the Council; � `ry 9 (e)To attend all meetings of the or documented designee.and shail Council, with the right to take part �executed in the name of the City. / �� in the discussions as an ex-o�cio ��on 6:That Section 6.06 be By: �-�-� �Kki member of the city council without hereby amended as foNows: votin ri hts. �tion. 6.06. CONTRACTS, Designated Agent 9 9 �= HOW LEI: b�rt-lThe Council may at its discre- In all cases of contracts for the tion exclude the City Manager from urchase, rental, or lease of iner- Subscribed and sworn to or affirmed before meetings at wnich tne City nnanag- P me on 03/04/2016 by Charlene Vold. ers removal is considered; chandise, materials or equipment (�To recomme�d to the Council, °r for any kind of construction work for adoption,such measures as may undertaken by the City, which re- be deemed necessary for the wel- quire an expenditure of rtare than �� �� q ,�/� ����� fare of the people and the efficient that which is set by ihe State Stat- �/ Y" ' '" � administration of the City's affairs; �es,the City Manager shall adver- Notar Public (q)To keep the Council fully ad- tise for bids by at least te�(10)days Y published notice in the official news- vised as to the financial condition P�ar other means authorized by and needs of the City, and to pre- state statute. In accordance with pare and te submit-#o-the-6ecx�aF �tion 3.06 of the city charter the the a�nual budget to the Council; city council has the au[hority to for- (h) To perform such other du- 90 this requirement to advertise for � DARLEN�MARIE MACPHERSON ties as may be prescribed by this bids. When a bid is required;it-shalF ,i�, Notary Public-NUnnesota Charter or required by ordinances or resolutions adopted by the Coun- •� ^'�/My Commfeeion Expira Jen 31,2019 ciH;and (�To a000int a designee to serve � ' th i in their absence when oresence is Council has the ontion of lowest re- rgquired. The name of the designee soonsible bid or best value bid as shall be forvvarded by written notice described in the Minnesota State to the City Council. tut . The Council may, how- Section 2:That Section 6.03 be ever,reject any and all bids.Nothing hereby amended as follows: RSte Infornlation: contained in this Section shall pr� (1)Lowest classified rate paid by commercial users Section 6.03. DEPARTMENTS �ent the council from contracting OF ADMINISTRATION. fw the doing of work with patented for comparable space: The Council may create sneH of- $25.40 per column inch fices, departments, divisions and P�esses'°r irom the purchasir�g bureaus for the administration of the of patented applianCes. City's affairs, PASSED AND ADOPTED BY Ad ID$13951 _ . THE CITY COUNCII OF THE CITY