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CCA 06/26/2017 o` CITY COUNCIL MEETING OF JUNE 26, 2017 Fridley ley y The City of Fridley will not discriminate against or harass anyone in the admission or access to, or treatment, or employment in its services, programs, or activities because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance. Upon request, accommodation will be provided to allow individuals with disabilities to participate in any of Fridley's services, programs, and activities. Hearing impaired persons who need an interpreter or other persons with disabilities who require auxiliary aids should contact Roberta Collins at 572-3500. (TTD/572-3534) CONFERENCE MEETING (5:30 p.m. ) 1. Beech Street Flood Prevention Efforts Update 2. Safe Routes to Schools Update 3. Legislative Report from Representative Connie Bernardy PLEDGE OF ALLEGIANCE. PROCLAMATION: Women of Today Founder's Day—July 1, 2017 APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: City Council Meeting of June 12, 2017 1 - 12 NEW BUSINESS: 1. Resolution in Support of an Application for a Minnesota Lawful Gambling Premise Permit for Fridley Lions Club at Route 47 Pub & Grub to be Located at 7820 University Avenue N.E. (Ward 3) 13 - 14 FRIDLEY CITY COUNCIL MEETING OF JUNE 26, 2017 PAGE 2 APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS (CONTINUED): 2. Appointments: City Commissions 15 3. Claims: (177006 - 177202) 16 - 40 4. License —Temporary On-Sale Liquor License 41 OPEN FORUM, VISITORS: Consideration of items not on Agenda — 15 minutes ADOPTION OF AGENDA: PUBLIC HEARING: 5. Consideration of a Proposed Ordinance Amending Fridley City Charter, Chapter 7. Taxation and Finances 42 - 48 NEW BUSINESS: 6. Resolution Approving Safe Routes to School Plans for Stevenson Elementary School, Hayes Elementary School, and Fridley Middle School 49 - 57 7. Approve Capital Project Grant Agreement #2021711 between the City of Fridley and the Mississippi Watershed Management Organization 58 - 73 8. Informal Status Reports 74 ADJOURN. lit +f Fridley FRIDLEY CITY COUNCIL MEETING OF JUNE 26, 2017 7:00 p.m. - City Council Chambers Attendance Sheet Please print name, address and item number you are interested in. print Name (Clearly) Address = Item Me. ,v:c Os-k--,)4 Cod 7 f &' A d-o( ).(,,4k.. S&iS 3(4w.SO4 1 y.") 4t.> G c , L15 3e I-11 s.2 .T s Ke ) c, u- —1 A v ref_ t__ 1 � G An v\ w\--A.A .t ..)''S.Co w 6,4-use-vt`i 4+--, ro, ._3' t'77(7.:7 . .‹.__D i.a.?-e, tzoiej/J L -'r tL---C.,‘, "/"Cr / 0 Q D 1-1 r4-714- 'N LAI (2/1/7e / /q/./, 1/ ...-- i . /;?,%rb " iof hi-ne-- M (S, tQ-- .--1 ?:, (.0A ub vJ / Ng- 1\114N1-) D1 �Q� cr en s-i-c-v,. 5cko \-kms c) �%. Fridley gP/ / / .` WOMEN OF TODAY FOUNDER'S DAY JULY 1, 2017 oatibe WHEREAS, the Minnesota Women of Today and the Fridley Women of Today have set aside July 1 to recognize the many community activities of dedicated Women of Today members across the state; and WHEREAS, the Minnesota Women of Today is an organization of over 1,000 women in 85 communities across the state; and WHEREAS, the Minnesota Women of Today and the Fridley Women of Today are dedicated to actively promoting such public awareness and service programs as: Alexandra House; Tour de Cure for Diabetes; SACA Food Drive; '49er Day; Adopt-a-Highway; and Fridley School Supply Drive; and WHEREAS, the Minnesota Women of Today and the Fridley Women of Today provide personal enrichment and leadership training; and WHEREAS, the Women of Today believe that "Through us, great lessons can be learned, worthy deeds performed, and a hand of fellowship extended to millions of women everywhere. " NOW, THEREFORE, BE IT RESOLVED, that I, Scott J. Lund, Mayor of the City of Fridley, do hereby proclaim July 1, 2017, as Women of Today Founder's Day in the City of Fridley, Minnesota. IN WITNESS WHEREOF I have set my hand and caused the seal of the City of Fridley to be affixed this 26` day of June, 2017. Scott J. Lund Mayor • CITY COUNCIL MEETING CITY OF FRIDLEY JUNE 12,2017 The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:07 p.m. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember Barnette Councilmember Varichak Councilmember Saefke Councilmember Bolkcom OTHERS PRESENT: Wally Wysopal, City Manager Darcy Erickson, City Attorney Shelly Peterson, Finance Director David Mol, Redpath and Company PROCLAMATION: `49er Day Community Pride Day-June 17,2017 PRESENTATION: • `49er Day Ambassadors APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: City Council Meeting of May 22, 2017. APPROVED. Special City Council Meeting of May 26, 2017. THIS ITEM WAS REMOVED FROM THE CONSENT AGEND AND PLACED ON THE REGULAR AGENDA. 1 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 2 OLD BUSINESS: 1. Second Reading of an Ordinance Amending the Fridley City Code, Chapters 602. 3.2% Malt Liquor, Section 602.14 Patio Endorsement; 603. Intoxicating Liquor, Section 603.26 Patio Endorsement; and 606. Intoxicating Liquor On-Sale Clubs, Section 606.12 Patio Endorsement to Allow for Live Entertainment on Patios at Liquor Establishments with Patio Endorsements WAIVED THE READING OF THE ORDINANCE AND ADOPTED ORDINANCE NO. 1343 ON SECOND READING AND ORDERED PUBLICATION. 2. Second Reading of an Ordinance to Amend the City Code of the City of Fridley, Minnesota, by Making a Change in Zoning Districts (Rezoning Request, ZOA #17-01, by Brad Dunham with Round Lake Commons II for 7699 Highway 65 N.E.) (Ward 2). WAIVED THE READING OF THE ORDINANCE AND ADOPTED ORDINANCE NO. 1344 ON SECOND READING AND ORDERED PUBLICATION. NEW BUSINESS: 3. Special Use Permit Request, SP #17-02, by Round Lake Commons II, LLC, DBA Topwash, to Allow for a Car Wash Use in a C-2, General Business Zoning District, Generally Located at 7699 Highway 65 N.E.; and Resolution Approving Special Use Permit, SP #17-02 to Allow the Construction of an Express Car Wash Use Building Generally Located at 7699 Highway 65 N.E. APPROVED SPECIAL USE PERMIT REQUEST, SP #17-02 BY ROUND LAKE COMMONS II, LLC,DBA TOPWASH AND ADOPTED RESOLUTION NO. 2017-27. 4. Resolution Approving a Six-Month Extension for Recording of Final Plat, P.S. #16- 01, by Fridley Land LLC, to Allow Further Redevelopment of the Properties, Generally Located at 41 Northern Stacks Drive and 4800 East River Road N.E. (Ward 3). ADOPTED RESOLUTION NO. 2017-28. 5. Approve Construction Cooperation Agreement for Restoration of Community Park in Fridley, MN, between the City of Fridley and the Metropolitan Council. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 2 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 3 6. Approve License Agreement to Allow Temporary Storage of Equipment, Materials and overflow Parking at Locke County Park between City of Fridley and Anoka County. APPROVED. 7. Appointment—Parks & Recreation Commission. Wally Wysopal, City Manager, stated this is for the appointment of Elizabeth Graham to the Parks & Recreation Commission. Her term will expire on April 1, 2020. APPROVED. 8. Claims: 1705-ACH PCard; 176785—177005. APPROVED. 9. Business License. APPROVED. ADOPTION OF PROPOSED CONSENT AGENDA: Councilmember Bolkcom requested that the Special City Council Meeting Minutes be removed and placed on the regular agenda. Councilmember Barnette requested that Item No. 5 be removed and placed on the regular agenda. Councilmember Bolkcom asked when the trail would be reopened. Mr. Wysopal replied he did not have an answer at this time. Mayor Lund asked if she was referring to the one by the ball fields. Councilmember Bolkcom replied, yes, and over the trestle. MOTION by Councilmember Barnette to adopt the proposed consent agenda with the removal of the Special City Council Meeting Minutes and Item No. 5. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 3 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 4 OPEN FORUM,VISITORS: No one from the audience spoke. ADOPTION OF AGENDA: MOTION by Councilmember Bolkcom to approve the agenda with the addition of Special City Council Meeting Minutes and Item No. 5. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. NEW BUSINESS: 10. Receive the 2016 Comprehensive Annual Financial Report. David Mol, Redpath and Company,presented the 2016 Comprehensive Annual Report. Mayor Lund stated the abbreviated report shows the need for the 9 percent increase that Mr. Mol spoke about in his presentation so the City could get back into the black. If they look at that chart, the sewer, 10 out of the past 11 years, the sewer fund operated in the red. This answers the question as to why the City had such a significant increase. In total among those three enterprise funds, water, sewer, and storm water, it is interesting to note that 7 of the past 11 years, the City operated those collectively in the red. Mayor Lund stated as to the water fund, he looks at the chart and then looks at how many years the City was in the red. The numbers in the red do not agree with the chart. He asked if that was because this chart includes depreciation. Mr. Mol replied, yes, that is correct. The summary on that page is the entire fund and, what the graph is attempting to illustrate, is the operating side of things, and does not include the non- operating income expense. Councilmember Bolkcom stated regarding the audit management letter comparing the City's percentage income vs. percentage of sales, the state average is 5.9 and the City's is 7.9. She asked if that was a big deal. Mr. Mol replied this is really some benchmarking information they included. This is comparing the City's liquor operations with a report that is published annually by the State Auditor on municipal liquor operations. They have different groupings--metro area municipal liquor operations, outstate, different regions. This is giving them benchmarking information to compare their operations with an average of all metro. Shelly Peterson, Finance Director, stated the City is above average in good ways as far as expenditures go and when they look at the gross sales for the liquor stores. Councilmember Bolkcom stated there was a recommendation stating the above balances are not expected to be repaid within a reasonable time and that they recommend the HRA review the 4 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 5 likelihood of repayment of the above loans and authorize transfers for any that may not be repaid. She asked whether that is something they are going to be exploring? Ms. Peterson replied it is her understanding the intention is to pay back those loans. Councilmember Bolkcom asked if they would be reclassified as a transfer. Mr. Mol replied they would not be transfers. This is just really an annual reminder. There are significant dollar amounts. Ms. Peterson stated the HRA just met with Greg, their accounting person, to go out ten years, and based on the increment they are anticipating, these loans should all be paid off in full. Councilmember Bolkcom stated on page 24 there are two things that were noted, corrected and uncorrected financial state adjustments. She asked if this is a normal pattern or if it is unusual for the receipt of revenue for unbilled utility accounts that were not recorded as of December 31. Ms. Peterson replied there are three quarters in the current year, 2017, where they code a portion of that back to the prior year. They had some computer issues the year before so they only did two of those three adjustments. The system did one. That same entry was made this year, not realizing that one of those months was a correction from the prior year in the system. It was an anomaly they do not anticipate to ever happen again. Councilmember Bolkcom stated the second one there says the receivable from the Met Council was overstated. Ms. Peterson replied, correct. That was a new system issue where the software vendor was able to automate a process and they were still performing the annual journal entry not realizing the system had automated it. It was a duplicate entry. Councilmember Bolkcom stated on page 25, for MSA, the recommendation is the City consider improving cash flow by requesting advances for the MSA eligible projects. She asked if this was something they were going to look at. Ms. Peterson said they are working with the Engineering Department and Mr. Kosluchar. When they award the bid, the City is eligible to receive 90 percent of the MSA. In the past they would wait until the project was nearly complete. They will be moving forward and asking for those funds early. MOTION by Councilmember Bolkcom to Receive the 2016 Comprehensive Annual Financial Report. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 5 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 6 11. Resolution Accepting and Ratifying the Council Action of May 22, 2017, to Adjust the Original McGough Construction Company Request for Proposal (RFP) to Allow a McGough Staff Fee of 3.0%, Rather than 2.4%; This Modification Will Not Impact the Guaranteed Maximum Price (GMP) from McGough Construction Company, Fridley's Construction Manager at Risk, for the City of Fridley's Civic Campus Project which Includes: City Hall, Police, Fire and the Public Works Buildings. Wally Wysopal, City Manager, stated was brought to their attention at the Council meeting on May 22, regarding the fee from the construction manager, McGough Construction. When they set out on this journey of building the civic campus with a construction manager at risk, they had good intentions that a 2.4 percent fee would cover that. As it turns out, there was a considerable amount of additional work that was related for McGough to take care of in terms of personnel, legal, and that type of thing as they were forging new ground into this whole delivery method. Mr. Wysopal stated when it came to Council for their approval at their last meeting, the guaranteed maximum price, staff brought it to their attention the fee was actually going to be at 3 percent, not 2.4 percent; and that it did not affect the bottom line guaranteed maximum price. They did not have the opportunity at the Council meeting to bring this resolution forward to make it clear that the fee for construction management was 3 percent and not 2.4. Mr. Wysopal stated the Council's action tonight is purely technical. It does not affect any price or fees that are going to be charged. MOTION by Councilmember Saefke to adopt Resolution No. 2017-29. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 12. Resolution Adopting Policy for Transfer, Sale, Disposal or Donation of Surplus Equipment and Surplus Property. Shelly Peterson, Finance Director, stated on August 1, 2016, a law went into effect allowing cities to donate surplus equipment to non-profit organizations. In order for cities to be able to do this, a policy must be adopted by the City Council. There is a limited scope on what the City can donate to non-profit organizations and includes equipment used in Public Works, firefighting equipment, emergency medical equipment, and cell phones. Ms. Peterson stated with that limited scope, staff has developed a policy that will also encompass all of the City's others surplus p ty urp property and provide staff with a point of reference moving forward on how theyhandle any surplus equipment they need to dispose of. Ms. Peterson stated it does not change the City's current process very much. They identify, they determine the fair market value, and they have always prioritized. When they say "prioritize", what she means is they look to see if another department can use the equipment first. 6 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 7 They look to sell the equipment, and they look to trade in the equipment. Once those efforts have been made, this policy helps outline disposal methods. Ms. Peterson said based on those disposal methods and what the fair market value is, what this this policy will do is require staff to go to Council with a declaration of the surplus equipment and property. That declaration will include any surplus equipment they have determined eligible for donation, and then with all other surplus property with a fair market value of$25,000 or more they wish to dispose of. Those would be items similar to the buildings over at the civic campus that they were unable to sell, transfer, or trade in. They need to find the least expensive method for disposing of the items. Ms. Peterson stated in anticipation of the move to the new civic campus, this policy will provide staff with procedures to handle the significant surplus equipment and the surplus property they are anticipating. Staff recommends Council adopt this policy for the transfer, sale, disposal, or donation of surplus equipment and surplus property. They have given them two separate names because surplus equipment is what the State defines as eligible for donation, and surplus property is anything else the City may have that does not meet that criteria. Councilmember Bolkcom asked how they defined "minimal." Ms. Peterson replied they look at what they have; for example, in the City's garage they know what a typical vehicle of that age and make is worth. The City has had its office furniture at city hall looked at to see if they can repurpose, refurbish, or sell it. There is not a lot of desire for the modular furniture they currently have at City Hall. Staff will go through that effort with every piece of property to determine if there is any value in it. Councilmember Bolkcom stated they do not normally have things that have a value over $25,000 they are basically declaring in the past. Is it more related to moving the civic campus or are there things the City has actually looked at and have actually sold or given away? Ms. Peterson replied the State of Minnesota has a website staff can go to and sell property to other cities. Fire trucks is a perfect example. The example that was recently brought up was the City had some landscaping materials over at Public Works that needed to be moved. To dispose of it would cost more than just putting a free sign on it to have somebody come and just take it away. This was designed to be able to donate to non-profits for certain unique items, and handling what is coming ahead with a lot of the equipment and materials the City needs to move for the new buildings. Councilmember Bolkcom asked so only things worth $25,000 or more would come to the City Council. Ms. Peterson replied, it would be anything the City is looking to donate that meets the requirements of being donated, and/or anything the City needs to dispose of and was unable to sell,trade in, or transfer. For those items, it would be $25,000 or more. 7 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 8 Councilmember Bolkcom asked if that was what No. 8 said. Or was it covered in the previous item, because that says donated surplus equipment. Ms. Peterson replied No. 8 states any surplus equipment. What she and Attorney Erickson tried to do is distinguish between surplus equipment and surplus property. Surplus equipment would be anything eligible for donation. Surplus property would be anything that is not eligible for donation. Paragraph No. 8 states that any surplus property with a value of $25,000 or more would come to Council to declare surplus. Mayor Lund stated surplus equipment, regardless of fair market value, and surplus property over$25,000. Ms. Peterson replied correct. Councilmember Bolkcom asked with respect to No. 12, could donating be a conflict of interest because both she and Mayor Lund are on the board of non-profit organizations who could be receiving the property. Attorney Erickson replied she does not know that the donation would be of the type of equipment their organizations would be looking for just because it is such a narrowly defined set of types of property under the statute. She does not think that their membership in an organization would be a conflict because they are not personally taking title to the property. Mayor Lund mentioned cell phones. He said he cannot imagine they do not have value. Mr. Wysopal stated there are some things that very well have value. The salt shed and pole barn do have value. Under different circumstances you could probably make that work out. However, with the City owning it, taking employee time to try and track down how to try and get the money out of the cell phones, etc. will exceed the value of the cell phone donation. The policy will allow the City to dispose of those items without incurring that additional cost to the City. The same thing happened with some IT equipment, computers, etc. Staff had three pallets wrapped up and no one will take them because they do not want to spend the time to take them all apart. Eventually you will find somebody who will take them and they will go to third world countries or wherever the labor cost is lower. Mr. Wysopal stated he thinks it is very clear that No. 12, under the examples that were presented, would not prevent any member of the Council or a City employee who is a part of a non-profit group organization from participating in this. What No: 12 is saying is that you are taking it personally, you would take the property and say you are doing this for that organization. That would not be the case. Staff would not work with it that way. They would make sure that the Lions or Rotary Club, etc. would be taking possession of that property and not the individuals themselves. Attorney Erickson stated they can certainly follow up with the League but that is a fair reading of their model policy which they have tried to incorporate. 8 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 9 Councilmember Bolkcom stated sometimes instead of saying City Manager, they say Designee. Would that change that policy to incorporate others? For example, No. 14, the City Manager may cause the title to be transferred. Mr. Wysopal replied he would prefer it that way because as the Charter sets things up in the ordinances he is responsible for those things. Certainly it could be a delegated thing but when there are titles and those kinds of things, his signature is on those. It would make the responsibility chain complete and clear. Councilmember Bolkcom stated No. 15 is on transportation, and then in Exhibit A is ask how they plan on transporting the equipment. There is no timeline. Ms. Peterson replied, she believed in this document it is up to the discretion of the department that needs to dispose of it. Councilmember Bolkcom stated asked if they wanted to know how long it would take someone to take the equipment. What if there is more than one person who is interested? Ms. Peterson replied they did not look at the possibility of two people giving them identical offers for a piece of equipment. They would work with them. Councilmember Bolkcom stated it said somewhere else that if there were more than one organization, staff would go back and let the other know so it is kind of a fair policy. Attorney Erickson stated the policy will address that in No. 12 because it talks about the impact on the City. If the City needs to get rid of it by a certain date to accomplish clearing the property or getting the surplus property out of City storage, that is a factor the City can consider and, if it had competing identical offers from non-profits that is relevant for it to be considered. Councilmember Bolkcom asked who would fill out Exhibit A. Ms. Peterson replied the organization would fill that out. Mayor Lund stated the timeline is important because it has to work for the City, too. The other thing is if it is agreeable for a non-profit to take it, then he would think they want to make sure they are utilizing a licensed, bonded contractor that has insurance so the City does not have any liability. There should be some show from this non-profit when it asks at the bottom of the form how they planned on removing and transporting the equipment that they have someone who is licensed, bonded, insured to protect the City's liability. Ms. Peterson agreed that could be something they add to the policy. Attorney Erickson replied on Exhibit B there is a Disclaimer of Warranties, but they could also put indemnification in there and require if there is any damage, harm, or loss caused by the removal of the property and transport off of the property owned by the City that they indemnify us. 9 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 10 MOTION by Councilmember Saefke to adopt Resolution No. 2017-30. Seconded by Councilmember Bolkcom with the inclusion of insurance and indemnification language. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 12A. Approve Minutes of the Special City Council Meeting of May 26,2017. Councilmember Bolkcom referred to the paragraph 6 on the second page of the minutes which states, "Mr. Kosluchar said it was a small change but was unaware if there would be significant cost savings in changing public works to a hydraulic type elevator." They had discussion that they truly did want them to pursue looking at whether there was a difference. They had to approve the elevator bid that day because it was one of the first things they needed to do related to starting the building, but they wanted them to look at the electric traction vs. hydraulic. The City is not going to maintain its own elevators. It will have a service company take care of them. Mr. Kosluchar said they needed elevators with this company in the specifications. He said they needed to have an elevator that opened both ways for equipment. She asked that be reflected in the minutes because she wants to make sure they look at that down the line. Councilmember Varichak referred also on that same page, second paragraph from the bottom, the motion does not show it was seconded. She is sure it was done by Councilmember Bolkcom. MOTION by Councilmember Bolkcom to approve the Special City Council Meeting Minutes of May 26, 2017, with the corrections as presented. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 5. Approve Construction Cooperation Agreement for Restoration of Community Park in Fridley, MN, between the City of Fridley and the Metropolitan Council. Councilmember Barnette referred to the third paragraph of staff's memorandum for this item. "It is important to note that this agreement relates to Community Park only, and the disposition of Plaza Park and final restoration is subject to the City's discretion, including removal and repair of the temporary trail." That really is kind of contradictory. Councilmember Bolkcom asked if it was going to be repaired back to grass. Councilmember Barnette stated in talking with the residents of that area, they would like very much to have that trail removed. He realized that is up to the City, but he wants to make that clear. Mayor Lund asked if that is what the City was planning on doing. Councilmember Barnette stated it is his understanding there was still some discussion about that. 10 1 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 11 Mr. Wysopal replied that is not what they are asking. They are not taking any action on that. Councilmember Bolkcom stated it was her understanding the temporary trail is going away. Councilmember Barnette said that was not his understanding. Mr. Wysopal stated this action they are asking Council to take is not going to impact anything other than Community Park. The things that are related to Plaza Park and the trail Councilmember Barnette is referring to is not affected by this resolution. Mayor Lund stated it does say after that the Parks & Recreation Commission and staff are reviewing alternatives for park final restoration. Councilmember Barnette stated he understands but he wanted the City to understand almost unanimously the neighbors want that trail out of there. Councilmember Barnette referred to paragraph 1 of the agreement. It talks about the restoration of the City's baseball field. In Item 4 again it mentions the baseball diamonds. In No. 1 under Scope and it talks about upgrading the scoreboards. His understanding in listening to the Parks and Recreation Director Jack Kirk and others,that Fields 5 and 6, were seldom used. There was some discussion of moving the soccer fields from the Columbia Arena site over to those fields. Why would they redo the baseball fields if they are not ever going to be used? Mr. Wysopal replied, this agreement allows the City that flexibility because the Metropolitan Council will be providing them with the funds to do it. Basically the dollar amount that was arrived at was based on restoring it to what it was previously. They cannot pay to make something different, but they certainly can use the monies to do it as they choose to make it like it was. It gives them that flexibility and the Parks &Recreation Commission is aware of that. Councilmember Barnette stated and the value was something like $23,754? Mr. Wysopal replied, right, and that estimate was derived at by the City's engineering department. The 7 percent fee includes the cost of City employees managing the program, etc. They are covered and made whole by all of that. Councilmember Barnette asked if the decision would eventually be made by the Parks & Recreation Commission. Mr. Wysopal replied correct. This will be a part of their discussion, so nothing will be happening in that area until the Parks and Recreation Commission has final review of it. Councilmember Bolkcom asked when it would take place. Mr. Wysopal replied, it would probably be after the Parks & Recreation Commission's next meeting which he believed is in September, so it would be an October/November time period. 11 FRIDLEY CITY COUNCIL MEETING OF JUNE 12,2017 PAGE 12 Councilmember Bolkcom asked if they felt confident that late in the year they can put grass down and have it grow. The money is theirs so they do not have "X" amount of time to spend it. It takes longer than that. They do not have to use it up. The money is basically extended to the City to use as it needs to repair it. Mr. Wysopal replied they will repair it after the Parks Commission looks at it. If the City Council is satisfied with where they are going with it, then the Metropolitan Council has 30 days to pay them when they turn in the receipts. MOTION by Councilmember Barnette to approve the Construction Cooperation Agreement for Restoration of Community Park in Fridley, MN, between the City of Fridley and the Metropolitan Council. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 13. Informal Status Reports: None. ADJOURN: MOTION by Councilmember Barnette, seconded by Councilmember Varichak, to adjourn. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 8:12 P.M. Respectfully submitted by, Denise M. Johnson Scott J. Lund Recording Secretary Mayor 12 AGENDA ITEM `Frialey CITY COUNCIL MEETING OF JUNE 26, 2017 To: Walter Wysopal, City Manager, ��/ From: Debra A. Skogen, City Clerk Date: June 14, 2017 Re: RESOLUTION IN SUPPORT OF AN APPLICATION FOR A MINNESOTA LAWFUL GAMBLING PREMISE PERMIT FOR FRIDLEY LIONS AT ROUTE 47 PUB & GRUB LOCATED AT 7820 UNIVERSITY AVE NE Minnesota State Law requires a gambling organization applying for a State Premise Permit to contact the City in which it will be conducting lawful gambling in to provide a resolution in support of their application. The City received an application Brad Sielaff, Gambling Manager of the Fridley Lions to obtain a premise permit at Route 47 Pub& Grub located at 7820 University Avenue NE. St. Paul Firefighters Local 21 had been conducting lawful gambling at"The Park"until the establishment closed in February of 2017. Staff has received a liquor license from Brad Slawson to operate Route 47 Pub & Grub at this location. The public hearing and license approval are scheduled for July 10, 2017. Changes to the City Code require the establishment to work with a City organization to conduct lawful gambling. Mr. Slawson contacted the Fridley Lions, a qualifying organization, and has signed a lease with the Fridley Lions for the Premise Permit. Staff recommends the City Council adopt a resolution in support of the Fridley Lions application of a lawful gambling premise permit for Route 47 Pub &Grub to be located at 7820 University Ave NE contingent on approval of the liquor license. 13 RESOLUTION NO. 2017- _ A RESOLUTION IN SUPPORT OF AN APPLICATION FOR A MINNESOTA LAWFUL GAMBLING PREMISE PERMIT FOR FRIDLEY LIONS CLUB AT ROUTE 47 PUB & GRUB TO BE LOCATED AT 7820 UNIVERSITY AVENUE NE WHEREAS, the City of Fridley has been served with a copy of an Application for a Minnesota Lawful Gambling Premise Permit and a copy of the Lease Agreement for Lawful Gambling Activity from the Fridley Lions Club; and WHEREAS, the location of the Premise Permit will be for Route 47 Pub & Grub to be located at 7820 University Avenue NE; and WHEREAS, the Fridley Lions is a qualifying organization and currently holds a premise permit for lawful gambling at the Shortstop—Fridley,Banquets of Minnesota and Broadway Pizza; and WHEREAS, the City of Fridley has found no reason to restrict the location or deny the application for lawful gambling purposes. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Fridley hereby supports the Minnesota Lawful Gambling Premise Permit Application for the Fridley Lions Club for Route 47 Pub & Grub to be located at 7820 University Avenue NE, Fridley, Minnesota, contingent on approval of the on-sale intoxicating liquor license. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 26TH DAY OF JUNE 2017. SCOTT J. LUND -MAYOR ATTEST: DEBRA A. SKOGEN—CITY CLERK 14 AGENDA ITEM JJ ; J COUNCIL MEETING OF JUNE 26, 2017 APPOINTMENTS TO COMMISSIONS Planning Commission: Rachel Schwenk! 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S W N N S N co tQ Q d I .O V d T Q p p Y d O O O M a+ >3 a _4 4 7 IM0 O b M ID o g t°7 Z 6 M O O .N'I V * N M N to 01 N tD .i 0l 01 00 N N 00 a' f' N M N M M M N Q�.r y 0 N .ti .-1 4-1 N M .-I 0 0 00 CO .-1 epi *4 44 Cl .-I C Ol N N N N N N H C 0 0 0 N N N N N n N N to N O in Ven Of to N N N N C 1p0 N 1 i n n N N 0 0 0 N N N .-I .. .-1 ei N N 4-1 ei pO .i N .4-11 4-I .-i I-I .-I .p-1 Q 4.0 O O^ On N N 00 CO D. Z N M M '4 Q d' Q d' a et Q Q 10 tOD t0 t0 t0 I N X H Q t0 N N N OC O is ,-. C O N 80 0 N N N IR N 40ID CITY COUNCIL MEETING OF Fridley JUNE 26, 2017 LICENSE LIST • Temporary On-Sale Intoxicating Fridley Columbia Heights Rotary Club Public Safety Director Liquor—August 16,2017 At Locke Park City Clerk 41 CITY COUNCIL MEETING `Fridley OF JUNE 26, 2017 To: Walter T.Wysopal, City Managg0 From: Debra A. Skogen, City Clerk r' Jake Foster, Intern Date: May 23,2017 Re: Public Hearing on a Proposed Ordinance Amending Fridley City Charter Chapter 7. Taxation and Finances The Fridley home rule charter is the fundamental law defining the powers citizens agree to give their city government. The Charter Commission is comprised of fifteen court appointed citizens who meet eight times a year to discuss and refine the charter in response to the needs of the community. Minnesota Statute, Section 410.12, subd. 7, allows for an amendment by ordinance upon recommendation of the Charter Commission. Within thirty days of receiving a recommendation, the City must publish notice of a public hearing on the proposed ordinance. The public hearing must be held at least two weeks but not more than one month after the notice is published. On May 15, 2017, the Charter Commission recommended an amendment by ordinance to the City Council for their review and action. On May 22, 2017, the City Council scheduled the public hearing for June 26, 2017 and the notice of publication was published in the Fridley SunFocus on June 2,2017, as shown in Attachment 1. The Charter Commission reviewed and discussed Chapter 7 pertaining, to taxation and finances, over the past year due to the restrictions placed in the Charter in 2000. The amendment to Section 7.02.1 removes the inflationary Consumer Price Index (CPI) and would allow the City Council to increase the tax levy up to five percent (5%) more than the prior year tax levy. In addition, if necessary, the amendment would also allow the City Council to add up to an additional three percent(3%)with an affirmative vote of four members of the City Council. Several other amendments are required to correct inconsistencies with Minnesota State Law and general accounting standards. Staff recommends a motion opening a public hearing on an- ordinance amending Fridley City Charter Chapter 7, Taxation and Finances, as shown in Attachment 2. 42 1 1 Attachment 1 AFFIDAVIT OF PUBLICATION CITY OF FRIDLEY A.For the purposes of this sub- Section 7.05. PASSAGE OF STATE OF MINNESOTA )ss PUB HEARINGNOTICEuse taxes,lees* and includes sales ��and fie � BEFORE THE CITY electric f se fees and gasany 0th- be budget shop COUNTY OF ANOKA COUNCIL ON PROPOSED er fee that produces a burden a regular meting of business e AMENDMENT TO FRIDLEY or direct financial stabtnp(� odor to ane Charlene Vold being duly sworn on an oath, CITY CHARTER 'for at>the established>n law and states or affirms that he/she is the Publisher's Notice is hereby given that H oROra1152, 24 at t retailed by law end tthere will be a Fridley.(Ref Ord 1152,1244) at �-- � Designated Agent of the newspaper(s)known �ie hearing of the B.For the purposes of this sub- shall-held subsequent meetings) as: FtidleY Council at the Fridley section,the lean Fees does not Municipal Center, 6431 Univerai- include: utility charges,Parks and ty Avenue NE,Fridley,Minnesota, Recreation Department petition- The meet_ SF Columbia Heights/Fridley an Monday,June 26,2017 at 7:00 tion fees,charges for photo-copy- Ings shall be so conducted as to pm for the purpose of conducting ing,sales of municipal liquor store give interested citizens a reason- the known office of issue being located reason- a hearing the products,or civil and criminal fines able amount of time in which to be within the countyof: City Charter: and othercollected in - heard,and an opportunity to ask ORDINANCE NO. es of restitution or violation of law questions prior to passage of the 1 ANOKA AN ORDINANCE AMENDING or contract The term lees"also final budget The FRIDLEYCRYCHARTER does not include rental estimates - with additional circulation in the counties of CHAPTER 7. fees,'building permit fees, slaw be reed in top and the City ANOKA TAXATION AND FINANCES license Managerthereof shaas expla asthe vayobe and has full knowledgeof the facts stated The F fees, svinare- deem necessary fully o be below: reviewed, andrecorn- ter of toad television serviceepidau- deemediallnti bytheCouncil. thorny to additional service provid- The t annuli budget finely (A)The newspaper has complied with all of mendedan amendment of the Cityersfur leeswhich Y being agreed-upon shag set forth in such Charter Ordinance to the operation of detail as may be determined by the the requirements constituting qualifica- Council on May 15,2017. junk yards,annual license fees for City Council,the complete financial tion as a qualified newspaper as provided The Fridley City Council hereby the operation of pawn shops end plan of the City for the ensuing fis- tiy Minn.Stat.§331A.02. ands after review.examination and other regulated business,and any cal yea other chaige for services. includ- s (B)1 hisd Public Notice ce was printed and pub- cemeeseiefehenh andstaff° �Charterleyinghealth end Code edepied It chap indicate the sumspapers) once each City Charter Chapter 7 related to enforcement. and other goods, to be raised end born what sono- week, for 1 successive week(s); the first taxation and finances be hereby services or materials routinely pro- es,and the suns to be spent and insertion being on 06/02/2017 and the last amended and ordains as follows: sided by the City to its citizens or for what pupoeea,according tothe FRIDLEY CITY CHARTER othermembers of the public which, Section 7.04.The insertion being on 06/02/2017. CHAPTER 7. TAXATION by law,must be limited to the actual total sum appropriated strep not ex- AND FINANCES, cost of the servlet being provided. Deed the total estimated revenue. MORTGAGE FORECLOSURE NOTICES SECTION 1: THAT SECTION The term "fees"she"not include The Council shall adoPt the bud- pendent .to Minnesota Stat. §580.033 710.1 o LOSS EREBYAMIE'NI�AS any special assessments made get by resolution gugaaggagigaig .`tc` the. publication of mortgage section 7.�. POWER Tom_ under M1i B'Statutes Sede^ . relatingaclosure notices: The newspaper (i OtrI152,1244) complies ATlON. C.For the purposes of this sub- with the conditions described in §580.033, 1-The City shell have,in add. section, "fee increase"includes a subd. 1,clause(1)or(2).If the newspaper's ton to the powers by this Charter newer tax or fee,a monetary Maease expresslknown office of issue is located in a county or imply granted,all in anexisting tax orfee,atax orfee lug t o raise to t` ey by y t°" increase,an expansion i"the mortgaged titian pursuant he laws of the legal definition of a tax or fee base, SECTION adjoining the county where thea rate FK THAT SECTION premises or some part of the mortgaged State which are applicable to cities and an extension of an expiring tax 7.08 BE HEREBY AMENDED AS premises described in the notice are located, of the class of which it may be a orfee. (RefOd 1152) FOLLOWS: a substantial portion of the newspaper's ed amou nt ofrnetaxes levied section" of thissub- section 7.08. .08 EMERGENCY circulation is in the latter county. againstreal and I includes the n APPROPRIATION IN THE BUDGET. personal property itself and at ail its departments annd 1.The Council shall have power within the City for general City purr- agencies that are organized to ex- to establish an emergency appro_ 1 poses shah not exceed in-detie.y excise the"Powers of the City"as t on as a part of the budget,but l�(l�Jl.O percent la%)more e-taxdefined in Chapter 1 of this Charter. not to exceed ten percent(10%)of By: tax than the Moreover if not�i��existence toof ere totalgcydapp op Transfers from the Designated Agent the tax levy may be separate cornstlt utlonal or statutoryother n to any be made Increased up to an additional 3% authority outside of the Charter,re- only by�least four(4) Subscribed and sworn to or affirmed before itlitusLaktnatlyaxdayttatiaan gerdiess of whether_that other body, members of the Council. me on 06/02/2017 by Charlene Vold. joutmembamatitztrazini brat of government t has judo:Schen or 2.The suns transferred to the performs duties and services with- several departments or divisions in the boundaries of the City. (Ref shall be considered as a part of /1 #10.G..6,4„4.4....1, . Od 1� purpose of address- suchuseon l y opeiations and shall be foor rposes `/JingE. natrai disasters this subsea pinned by the city manager and ao- Notary Public tion does not apply to any specific paved designated by the Council. emergency measure authorized in SECTION& THAT SECTION Section 8teplee 08 or Z salt 7.09 BE FAY ily AMENDED AS l FOL1.OlI1S: in this Provision slap SECTION& THAT SECTION Section 7.09. LEVY AND COL- be construed to impair any gener- 7.03 BE HEREBY AMENDED AS LECTION OF TAXES. al obligation the City may have in' FOLLOW& In accordance with Minnesota ,,. 1 support otherwise lawfulihdebt- ��'�, Section 7.03. BOARD MARIE MASON OF RE-�`' � State Law, the Council 1 . .- levy .'•k'7' r.,, edness or similar obligation sup- tnEw by resolution the taxes Public-Minnesotanecessary the - DIY bythe full faith Portedand credit ire Council shall constitute a to meet the requirements of the j� my Commission Bybee Jan 31.2019 rm,of the City provided,however,that board of review and shall meet as for long-tegeneral obligation in- such in the usual place for holding year. debtednees shall not be used for Council meetings to view amend eetinty-euditer-ennuelyrnet-barer the purpose of funding the routine and equalize a the assessed value- and daily business operations of tions according to Mgt law end-e te+aw.The tax levy resolution must the City. (Ref OM 1152) be ranted to the .,ty a s®nh Rate Information: SECTION a THAT SECTION 1n state law,; As statement of all 7.02.3 BE HEiEBYAM0anED AS (1)Lowest classified rate paid by commercial users shalle texas levied, and such taxes for comparable � be collected and the payment space: 3.Any other fees created,or in- , thereof be enforced with and in Bite $25.40 per column inch creased beyondthe limitsOr d-5929 set forth d-5929 manner as state and county taxes. in subsection require voter SECTION 4: THAT SECTION No tax shall be invalid by reason Ad ID 693120 approval as stip sumac-ted in sumac- 7.05 BE HEREBY AMENDED AS of any Informality in the manner Non 2. FOLLOWS: of levying the same, nor because 43 • . the amount levied shag exceed the amount required to be raised for the special purpose for which the same Is levied,but in that case the surplus shag go Into a suspense fund,and shall be used to reduce the levy for the ensuing year. SECTION 7: THAT SECTION 7.11 BE HEREBY AMENDED AS FOLLOWS: Section 7.11. DISBURSE- MENTS,HOW MADE. AN disbursements shall be mad�y of the Manager tat.liestmao 6Ierk,duly authorized by a resolu- tion or motion of the Council,and every such order shall specify the purpose for which the disburse- • ment is made. and indicate the fund out of which it is to be paid. Each such order shall be directed to the Treasurer,and the latter shag issue a check payable to the osier of the person in whose favor the or- der was drawn.The Treasurer shall issue no check upon any City funds dis- cretion upon such the order and li check may be a single Instrunend. No claim against the City shell be allowed unless accompanied either an itemized bill, aorpayron, or time sheet,each of which shall be approved and signed by the re- sponsible City officer who vouches for the correctness and reason- ableness thereof. The Council may . .by ordinance make additional regu •- lationsfor the safekeepiigaidcis- bursement of the City's funds. The Council may by resolution or mo- tion provide for the regular payment without specific hndividual auttori- zetion by the Council of salaries and wages of regtder employees.laborers, have been previously duly and mg- ularty ncurred PASSED AND ADOPTED BY THE CRY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF 2017. /s/Scott J.Lund,Mayor ATTEST:/s/Debra A.Skagen, City Clerk Published in the Columbia Hgt-Fridley Sun Focus • June 2,2017 693120 44 Attachment 2 ORDINANCE NO. AN ORDINANCE AMENDING FRIDLEY CITY CHARTER CHAPTER 7. TAXATION AND FINANCES WHEREAS, The Fridley City Charter has reviewed, discussed and recommended an amendment of the Fridley City Charter by Ordinance to the City Council on May 15, 2017; WHEREAS, the public hearing was scheduled for June 26, 2016 and published in the Official Legal Newspaper Fridley SunFocus on June 2,2017; and WHEREAS The Fridley City Council hereby finds after review, examination and recommendation of the Charter Commission and staff that Fridley City Charter Chapter 7 related to taxation and finances be hereby amended and ordains as follows: FRIDLEY CITY CHARTER CHAPTER 7. TAXATION AND FINANCES. SECTION 1: THAT SECTION 7.02.1 BE HEREBY AMENDED AS FOLLOWS: Section 7.02. POWER OF TAXATION. 1. The City shall have,in addition to the powers by this Charter expressly or impliedly granted, all the powers to raise money by taxation pursuant to the laws of the State which are applicable to cities of the class of which it may be a member_ from time to time, provided that- -tThe amount of taxes levied against real and personal property within the City for general City purposes shall not exceed in dollars, five percent (5%) more a tax levy that is greater than the prior year tax levy, increased. Moreover, if necessary, the tax levy may be increased up to an additional 3% with an affirmative vote of at least four members of the Council. .. . . . . , . 0., .. - ' - . _. . . . •. .. . . . . Price Index for all Urban Consumers in the Minneapolis, St. Paul metropolitan area. (Ref. Ord. 592, 1102 and 11/7/00 Amendment) Nothing in this provision shall be construed to impair any general obligation the City may have in support of otherwise lawful indebtedness or similar obligation supported by the full faith and credit of the City, provided, however, that long-term, general obligation indebtedness shall not be used for the purpose of funding the routine and daily business operations of the City. (Ref Ord 1152) SECTION 2: THAT SECTION 7.02.3 BE HEREBY AMENDED AS FOLLOWS: 3. Any other fees created, or increased beyond the limits set forth in subsection 1, shall require voter approval as stipulated in subsection 2. A. For the purposes of this subsection, "fees"includes sales and use taxes,recycling fees, gas and electric franchise fees and any other fee that produces a tax burden or 45 Ordinance No. Page 2 direct financial obligation for all property owners and/or residents of Fridley. (Ref Ord 1152, 1244) B. For the purposes of this subsection,the term"fees" does not include: utility charges, Parks and Recreation Department participation fees,charges for photo-copying, sales of municipal liquor store products,or civil and criminal fines and other charges collected in cases of restitution or violation of law or contract. The term "fees" also does not include rental housing fees,building permit fees,liquor license fees,the extension or transfer of cable television service authority to additional service providers for which fees are already being charged, fees for the operation of junk yards, annual license fees for the operation of pawn shops and other regulated business, and any other charge for services,including health and safety related Code enforcement, and other goods, services or materials routinely provided by the City to its citizens or other members of the public which,by law,must be limited to the actual cost of the service being provided. The term"fees" shall not include any special assessments made under Minnesota Statutes Section 429. (Ref Ord 1152, 1244) C. For the purposes of this subsection, "fee increase" includes a new tax or fee,a monetary increase in an existing tax or fee, a tax or fee rate increase, an expansion in the legal definition of a tax or fee base, and an extension of an expiring tax or fee. (Ref Ord 1152) D. For the purposes of this subsection, "city" includes the city itself and all its departments and agencies that are organized to exercise the"Powers of the City" as defined in Chapter 1 of this Charter. "City" shall not include any body of government owing its existence to separate constitutional or statutory authority outside of the Charter,regardless of whether that other body of government has jurisdiction or performs duties and services within the boundaries of the City. (Ref Ord 1152) E. For the purpose of addressing natural disasters this subsection does not apply to any specific emergency measure authorized in Chapter 7, Section 7.08 or state law. SECTION 3: THAT SECTION 7.03 BE HEREBY AMENDED AS FOLLOWS: Section 7.03. BOARD OF REVIEW. The Council shall constitute a board of review and shall meet as such in the usual place for holding Council meetings to review, amend and equalize the assessed valuations according to state law.-ami ! .. . -- :. : ---- ' - - . -! • 46 Ordinance No._ Page 3 SECTION 4: THAT SECTION 7.05 BE HEREBY AMENDED AS FOLLOWS: Section 7.05. PASSAGE OF THE BUDGET. The estimated budget shall be a principal item of business at a regular meeting(s)prior to the deadline established in state law, at the times required by law and at in September. The Council shall hold subsequent meeting) until the budget is adopted. - •-- . --- . -- - •--• - -• - =-- =- •: -:. The meetings shall be so conducted as to give interested citizens a reasonable amount of time in which to be heard, and an opportunity to ask questions prior to passage of the final budget. The budget estimates shall be read in full and the City Manager shall explain the various items thereof as fully as may be deemed necessary by the Council. The adopted annual budget finally agreed upon shall set forth in such detail as may be determined by the City Council, the complete financial plan of the City for the ensuing fiscal year : -: : :- '* -- --.•: . .- _ - • - - -' :- -:. It shall indicate the sums to be raised and from what sources, and the sums-to•be spent and for what purposes, according to the plan indicated in Section 7.04. The total sum appropriated shall not exceed the total estimated revenue. The Council shall adopt the budget by resolution in accordance with state law. The resolution shall set forth the total of the budget and the totals of the major - - - -- - - , • . . - - •- • ! . The budget adopted. . _ . . . - - SECTION 5: THAT SECTION 7.08 BE HEREBY AMENDED AS FOLLOWS: Section 7.08. EMERGENCY APPROPRIATION IN THE BUDGET. 1. The Council shall have power to establish an emergency appropriation as a part of the budget, but not to exceed ten percent (10%) of the total budget. Transfers from the emergency appropriation to any other appropriation shall be made only by a vote of at least four(4)members of the Council. 2. The sums transferred to the several departments or divisions shall be considered as a part of such appropriations and shall be used only for the purposes determined by the city manager and approved designated by the Council. SECTION 6: THAT SECTION 7.09 BE HEREBY AMENDED AS FOLLOWS: Section 7.09. LEVY AND COLLECTION OF TAXES. In accordance with Minnesota State Law,the Council shall levy by resolution the taxes necessary to meet the requirements of the budget for the ensuing fiscal year. "-- . . .. . . - -- •-:• - : • -• , - • - .. -- -. -.'. -: . . - . . _. , The tax levy resolution must be certified to the county in accordance with state law. Aa-statement of all the taxes levied, and such taxes shall be collected and the payment thereof be enforced with and in like manner as state and county taxes. No tax shall be invalid by reason of any informality in the manner of levying the same, nor because the amount levied shall exceed the amount required to be raised for 47 Ordinance No. Page 4 the special purpose for which the same is levied,but in that case the surplus shall go into a suspense fund, and shall be used to reduce the levy for the ensuing year. SECTION 7: THAT SECTION 7.11 BE HEREBY AMENDED AS FOLLOWS: Section 7.11. DISBURSEMENTS,HOW MADE. All disbursements shall be made only upon the order of the City Manager or designee and City clerk, duly authorized by a resolution or motion of the Council, and every such order shall specify the purpose for which the disbursement is made, and indicate the fund out of which it is to be paid. Each such order shall be directed to the Treasurer, and the latter shall issue a check payable to the order of the person in whose favor the order was drawn. The Treasurer shall issue no check upon any City funds except upon such order. In the discretion of the Council the order and check may be a single instrument. No claim against the City shall be allowed unless accompanied by either an itemized bill, or a payroll, or time sheet, each of which shall be approved and signed by the responsible City officer who vouches for the correctness and reasonableness thereof. The Council may by ordinance make additional regulations for the safekeeping and disbursement of the City's funds. The Council may by resolution or motion provide for the regular payment without specific individual authorization by the Council of salaries and wages of regular employees, laborers, and fixed charges which have been previously duly and regularly incurred. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF 2017. Scott J. Lund, Mayor ATTEST: Debra A. Skogen, City Clerk Public Hearing: June 26, 2017 1St Reading: 2'Reading: Published on: 48 _ AGENDA ITEM ;nnr CITY COUNCIL MEETING OF Fridley JUNE 26, 2017 Date: June 20, 2017 To: Walter T. Wysopal, City Manager From: Scott Hickok, Community Development Director Jim Kosluchar, Public Works Director Julie Jones, Planning Manager Subject: Consideration of Resolution Approving Fridley School District Safe Routes to Schools Plan Background Over the past eight months, City staff has been working with the Fridley School District staff and a consultant to develop Safe Routes to Schools (SRTS) plans for Stevenson Elementary School, Hayes Elementary School, and the Fridley Middle School. This project has been funded by a SRTS planning grant from MnDOT. A task force was developed of community representatives to develop the SRTS plans. The Fridley School District Board approved the three attached draft plans last month. When City staff discussed this project with the City Council at the April 24 and May'8 conference meetings, the Council asked that consideration of the plans be delayed until staff had an opportunity to obtain input from affected property owners on some of the plans proposals. Since there was not enough time before the end of the grant (June 30, 2017) to cover all of the proposed improvements, staff suggested focusing on an area of major change proposed—7th Street, where no sidewalk exists currently. The City Council agreed that this was the primary change listed in the plans that public opinion was needed on, so staff pursued development of a public engagement event along 7th Street. Postcard invitations were direct mailed to about 360 households in close proximity to 7th Street from 61St Avenue south to 53`d Avenue. Several City departments partnered to host an evening event in the street on Friday, June 16. Comprehensive Planning funds were used to provide free ice cream and a bounce castle for kids. There was also a dump truck and a fire engine on display for kids to see. A police officer staffed a bike safety table and gave away bike safety equipment to kids. The consultant displayed boards showing various street reconstruction options that would provide bike and pedestrian space within the existing right of way. The Engineering staff had created a visual display of the various options on the street surface, so that people could physically walk each option to scale on the street surface. Since visitors had to vote on their preference in order to get a ticket for ice cream, every attendee voted. Even children who were old enough were asked to do an exercise where they designed their ideal street with magnetic figures on a board. 49 The results of the opinion boards were very clear. Of the 37 adults who voted, only about 3 voted to keep 7th Street as it is. The vast majority (29 out of 36 on the main board) voted for the design option that removed the east parking lane to create a raised 10' multi-use trail in its place. While this level of detail is not in the SRTS Middle School plan, the feedback received at this event confirms that the neighborhood does not want to leave 7th Street as is. They want improvements for a grade separated path. The purpose of the three plans is to serve as a guide to staff when SRTS or other related grant funding is announced for application. There is no guarantee that any or all of the proposed projects will be funded by future grants, but staff will be watching for appropriate funds. It is staff's intent to conduct additional workshops with affected property owners prior to applying for funding to ensure a general consensus exists for the proposed action. Recommendation Based upon the positive pubic feedback obtained on June 16, staff recommends that the City Council adopt the three Safe Routes to Schools plans for the Fridley School District, as drafted, by approving the attached resolution. Further, staff recommends that these three plans be incorporated into the 2040 Comprehensive Plan. This includes a SRTS plan for Stevenson Elementary School, Hayes Elementary School, and Fridley Middle School. 50 RESOLUTION NO. 2017 - RESOLUTION APPROVING SAFE ROUTES TO SCHOOLS PLANS FOR STEVENSON ELEMENTARY SCHOOL,HAYES ELEMENTARY SCHOOL, AND FRIDLEY MIDDLE SCHOOL WHEREAS, Section 1404 of the Safe, Accountable, Flexible, and Efficient Transportation Equity Act: A Legacy for Users Act (SAFETEA-LU) created the Safe Routes to Schools (SRTS) program in 2005; and WHEREAS, in 2016, the City of Fridley was awarded a SRTS Planning Grant from the Minnesota Department of Transportation (MnDOT), for the purpose of planning improvements that will make it safer for students in grades K-8 in the Fridley School District to bike or walk to school; and WHEREAS, it is a common goal of the Fridley School District ISD 14 and the City of Fridley to remove barriers to walking and biking to school through changes to infrastructure that improve safety, reduce vehicle traffic, reduce fuel consumption, and reduce air pollution in the vicinity of our schools; and WHEREAS, the City of Fridley has placed a high priority on providing safe routes to schools in the City's Active Transportation Plan and the Fridley 2030 Comprehensive Plan; and WHEREAS, the Fridley SRTS Task Force has developed and presented individual SRTS Plans for Stevenson Elementary School, Hayes Elementary School, and Fridley Middle School that list policy and infrastructure improvements for the City of Fridley and the Fridley School District to implement as funding and staff allows that will further encourage children to bike or walk to school; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Fridley approves the Safe Routes to Schools plans for Stevenson Elementary School, Hayes Elementary School, and Fridley Middle School as prepared by Alta Planning and Design and will use these plans as a guide for Fridley's 2040 Comprehensive Plan. 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VIsmz•' cz , o 1c r E Q I > acaWmt. o e P N `c ods d m `0 >ct 4.4 4 w'S 3.w`3 1$ acm 5 3i uLa ; a` E 11u a u oro: 0 '-I-I I 1j Li • I i I-4{ 4 im ; u i0 , w ILL I o � F J a 57 Ir AGENDA ITEM `',°fley CITY COUNCIL MEETING OF Frid JUNE 26, 2017 TO: Walter Wysopal, City Manageer PW17-040 FROM: James Kosluchar, Public Works Director DATE: June 8, 2017 SUBJECT: Approve Capital Project Grant Agreement #2021711 with the Mississippi Watershed Management Organization for Main Street Pond and 53rd Ave Diversion Projects As you may recall, in 2015, the City constructed a chamber system in Summit Square Park to provide storm water quality. This project was funded by a capital grant from our partners at the Mississippi Watershed Management Organization (MWMO). We have monitored this system, and the system has outperformed its intended design, and has additional storage capacity. We also requested a budget allocation from the MWMO for the 2016 street project from the MWMO, but found no suitable cost-effective method of providing water quality treatment in this area,with the sole exception of adding capacity to an existing dry detention pond at 45th Avenue and Main Street. Further, during development of the Main Street Trail project, it became apparent to the City through design evaluations provided by its consultant engineer, Bolton and Menk, that there was limited water quality treatment and capacity of the drainage system along Main Street. In order to offset added impervious surface a concept plan was evaluated to allow controlled diversion to the Summit Square Park water quality treatment system. This would have the dual benefit of added water quality benefit and recovering pipe capacity on Main Street. Our partners at the Mississippi Watershed Management Organization (MWMO) reviewed the feasibility of these two improvements and their use of previously allocated funding, and subsequently encouraged application for their Capital Grants Program. On May 9, the MWMO • board approved the Capital Grant Request for this work. The proposed project will both improve the water quality of storm water discharged to the Mississippi River, and reduce the potential for flooding on Main Street. It also maximizes prior investments in the Main Street detention pond and Summit Square Park systems. The first part of project includes improvements to an existing pond on Main Street, at 45th Ave NE. The Main Street Pond is owned by Anoka County and was created in 1961. As part of this project, we are proposing to excavate the existing pond to add approximately one additional foot of storage and to add an outlet control structure to the basin. Increasing the size of the pond and adding the control structure will provide an additional 4,639 cubic feet of treatment volume and encourage infiltration. These improvements are estimated to remove an additional 6 pounds of total phosphorus and 1100 pounds of sediment each year. In addition, the pond will be planted with a native seed mixture, replacing the turf grass that is currently in place. 58 The second project involves the installation of an 18-inch storm sewer pipe and diversion structure at 53rd Ave to divert a limited amount of flow from an existing pipe along Main Street to another existing system in Horizon Drive. Benefits of this project include: 1) routing a"first flush" 11-acres of stormwater runoff that currently flows to the Mississippi River untreated (Main St system) into a system that drains to an infiltration gallery at Summit Square Park (which the MWMO funded in 2015); and 2) providing hydraulic relief to the Main Street system under a 10-year storm event. Estimated water quality benefits of the 53rd Ave diversion project are the removal of an additional 9 lbs of total phosphorus and 1600 lbs of sediment per year. The City of Fridley prepared a funding request to the MWMO for this work, and they have provided the construction funding for these projects of$248,230. In order to formalize this funding commitment from MWMO,the attached grant agreement has been reviewed and approved for execution. Staff is recommends that the City Council move to approve the attached Mississippi Watershed Management Organization capital project grant agreement#2021711 for the Fridley Main Street Pond and 53rd Ave Diversion Projects. If approved, bid documents will be issued in July for completion of the project. JPK/jk Attachment 59 Capital Project Agreement#2021711 MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Capital Project Grant Agreement#2021711 Project Title: Fridley 2017 Street Retrofit—Main Street Pond+53`d Ave Diversion Projects Amount: $248,230(not to exceed) Grantee: City of Fridley Address 6431 University Avenue NE,Fridley MN 55432 Primary Phone: 763-572-3550 Primary Contact: James Kosluchar,Director of Public Works E-mail Address: Jim.kosluchar(a,fridlevmn.gov THIS AGREEMENT is between the Mississippi Watershed Management Organization, hereinafter referred to as the "MWMO"or"Board,"and the grantee described above,hereinafter referred to as the"Grantee." 1. BACKGROUND 1.1 The MWMO is a joint powers watershed management organization, created pursuant to Minnesota Statutes, Sections 103B.201 to 103B.252, the Metropolitan Surface Water Management Act, hereinafter referred to as the"Act." 1.2 The MWMO conducts programs and projects to meet its obligations under the Act and the rules adopted pursuant to the Act. 1.3 The MWMO has selected and approved a request received from the Grantee for funding to implement a program or project within the boundaries of the MWMO.The outcomes and methods agreed upon in that request are reflected in the final deliverables section of Exhibit A,which is attached to this Agreement and made a part thereof. 1.4 The MWMO has determined that the project proposed by the Grantee,hereinafter the"Project", will further the implementation of the comprehensive watershed management plan of the MWMO. 2. DU PIES AND CONDITIONS. 2.1 General 60 Capital ProjectAgreement#2021711 A. The MWMO will grant to Grantee the amount stated above, which funds may only be used for expenses incurred in performing activities specified in Exhibit A. B. The MWMO will reimburse Grantee for expenses incurred in the Project to the maximum amount specified above. All other costs and expenses incurred by Grantee in completing the work of the Project will be the responsibility of Grantee. Only costs and expenses identified in Exhibit A as "reimbursable" will be reimbursed by the MWMO. Administrative costs incurred by Grantee including, but not limited to, compensation and benefits of Grantee staff, are not eligible for reimbursement under this Agreement. Grantee will not be reimbursed by MWMO for expenses incurred by Grantee that are paid or reimbursed by a grant from another source. 2.2 Construction Grantee will construct the Project in accordance with Plans and Specifications that are consistent with Exhibit A and that are approved in writing by the MWMO Executive Director or the Executive Director's designee prior to commencement of construction. All change orders must be approved in writing by the MWMO Executive Director or the Executive Director's designee. Grantee will complete the Project within the time specified in Exhibit A and no later than the Termination Date specified in paragraph 5. If Grantee retains contractors to construct the Project, Grantee will advertise for bids and award contracts in accordance with the requirements of law. Grantee will award the contract and supervise and administer the construction of the Project to assure that it is completed in accordance with plans and specifications. Grantee will require the contractor to provide all payment and performance bonds required by law. Grantee will require that the MWMO be named as additional insured on all liability policies required by Grantee of the contractor and be given the same notification of cancellation or non-renewal as is given to the Grantee. Grantee will require that the contractor defend, indemnify,protect and hold harmless the MWMO and the Grantee,their agents,officers,and employees, from all claims or actions arising from negligent acts, errors or omissions of the contractor. Grantee will supervise the work of the contractor. However, the Grantee may observe and review the work of the Project until it is completed. Grantee will perform all necessary investigations of site contamination and secure all necessary local, state or federal permits required for the construction of the Project and will not proceed with the Project until any required environmental review and remediation of site contamination is completed or a plan for remediation is approved by appropriate regulatory agencies. Upon Completion of the Project, the Grantee will assume responsibility for its maintenance. 2.3 Reporting The Grantee will submit progress reports to the Board every six (6)months on the status of the Project, using the work plan,timeline, and budget in Exhibit A. A project close-out meeting with MWMO staff must occur within 2 61 Capital Project Agreement#2021711 ninety (90) calendar days after the completion of the Project or by the date specified in paragraph 5, whichever occurs first. 3. TERMS OF PAYMENT. The MWMO will disburse funds to Grantee based on a payment request form provided by the MWMO, submitted by the Grantee and approved by the MWMO. Payment requests may be submitted no more frequently than once each month and must be accompanied by supporting invoices that relate to activities in the approved Project budget. Subject to verification of adequacy of a written disbursement request and approval of consistency with this Agreement,the MWMO will disburse the requested amount to the Grantee within four(4)weeks after receipt of a written disbursement request. 4. CONDITIONS OF PAYMENT. All work performed by the Grantee under to this Agreement will be performed to the satisfaction of the Board,and in accordance with all applicable federal,state, and local laws, and any amendments thereto. The Grantee will use the funds herein only for the purposes described in Exhibit A. 5. TERM OF AGREEMENT. This Agreement will be effective on the date of the last signature on the signature page of this Agreement and will terminate on December 31, 2017 hereinafter the "Termination Date" or the date all obligations have been satisfactorily fulfilled by both parties,whichever occurs first. The MWMO will not be obligated to reimburse any expenses incurred after the Termination Date or to pay any payment requests received more than 90 days after the Termination Date. 6. CANCELLATION AND REVOCATION. The Board may cancel this Grant Agreement for just cause. Just cause means that the Grantee is not disbursing funds in accordance with established Board procedures,or has otherwise breached a term of this Agreement. The Grantee must be given written notice 14 calendar days prior to cancellation. Such notice shall be by certified mail addressed to the Grantee's Primary Contact as designated on page one of this agreement. Additional secondary contacts may be designated in Exhibit A. The cancellation shall be effective on the beginning of the 15th day after such notice is given unless an agreement of a cure for the breach is reached within such 14-day period or the Board, by its authorized representative,grants an extension in writing.The Grantee may cancel this Grant Agreement with or without cause. In the event of cancellation by the Board,the Grantee is entitled to payment,determined on a pro rata basis, for work satisfactorily performed, and the remaining grant funds must be returned to the Board within 3 • 62 Capital Project Agreement#2021711 thirty(30)calendar days. In the event of cancellation by the Grantee,all funds will be returned to the Board within thirty(30)calendar days. 7. ASSIGNMENT. The Grantee will neither assign nor transfer any rights or obligations under this Agreement without the prior written consent of the Board. The Grantee may contract with others, including appropriate local units of government,to complete the work specified in Exhibit A. However,Grantee will continue to be responsible for performance of its obligations under this Agreement notwithstanding contracts with contractors or subcontractors or approved assignment to a subgrantee. 8. USE OF FUNDS. The Grantee will use the proceeds of this Agreement only for the eligible costs of the Project as described in Exhibit A. 9. AMENDMENTS. Any amendments to this Agreement must be in writing,and executed by the Board and the Grantee. 10. WORK PROGRAM AMENDMENTS. Amendments to the approved work plan must be in writing and approved in writing by the MWMO Executive Director or Administrator before they are effective. These will include changes in planned actions and the budget for each planned action. 11. COST OVERRUNS. The Grantee agrees that cost overruns are the sole responsibility of the Grantee. 12. INDEMNIFICATION. The Grantee agrees to defend, indemnify and hold harmless, the MWMO, its officials, officers, agents and employees from any liability, claims, causes of action,judgments, damages, losses, costs, or expenses, including reasonable attorney's fees,resulting directly or indirectly from any act or omission of the Grantee, its contractors or subcontractors or anyone directly or indirectly employed by them, or any party that directly or indirectly benefits from the activities specified in this Agreement, or anyone for whose acts or omissions they may be liable in the performance of the activities specified in this Agreement and against all loss by reason of the failure of the Grantee 4 63 Capital Project Agreement#2021711 to perform fully, in any respect,all obligations under this Agreement.Nothing herein shall be deemed a waiver by either party of the limitations on liability set forth in Minnesota Statutes,Chapter 466. 13. INSURANCE. Grantee shall secure and maintain such insurance as it deems reasonably necessary to protect the public, the MWMO and the Grantee from claims arising out of Grantee's activities under this Agreement and to fulfill Grantee's obligations hereunder. 14. ACCOUNTING AND RECORD KEEPING. For all expenditures of funds made pursuant to this Agreement, the Grantee will keep financial records including properly executed contracts, invoices, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditures. Accounting methods will be in accordance with generally accepted accounting principles. Grantee agrees that the MWMO, the State Auditor, or any of their duly authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine,audit,excerpt,and transcribe any books,documents,papers,records,etc.,that are pertinent to the accounting practices and procedures of the Grantee and involve transactions relating to this Agreement. Such materials shall be maintained and such access and rights will be in force and effect during the period of the Agreement and for six(6)years after its termination or cancellation. 15. CAPITAL EQUIPMENT AND REAL PROPERTY. The title for equipment purchased with the funding provided in this contract shall be taken in the name of the MWMO. The equipment will remain the property of the MWMO for its useful life. After the contract period, it may remain in the custody of the Grantee so long as it is used for the purposes of promoting and supporting the Grantee's Project goals. The MWMO may take possession of the equipment at such time as it becomes necessary to use it for MWMO purposes. If real property is acquired or improved with grant funds,the MWMO may require the recording of such covenants or restrictions on the use and development of the property as the MWMO deems necessary and appropriate to assure the continuing benefit of the Project to the public. 16. NONDISCRIMINATION. The Grantee agrees to abide by the requirements and regulations of The Americans with Disabilities Act of 1990 (ADA),the Minnesota Human Rights Act(Minn. Stat.,Ch. 363),Minnesota Statutes, Section 181.59 and Title VII of the Civil Rights Act of 1964. These laws deal with discrimination based on race,gender,disability,and religion, 5 64 Capital ProjectAgreement#2021711 and with sexual harassment. In the event of questions from the Grantee concerning these requirements,the MWMO agrees to promptly supply all necessary clarifications. Violation of any of the above laws can lead to termination of this Agreement. 17. CONFLICT AND PRIORITY. To the extent of any inconsistency between this Agreement and Exhibit A, Exhibit A will control over this Agreement. 18. INDEPENDENT CONTRACTOR. Grantee will act in all respects as an independent contractor under this Agreement and will be solely responsible for performance of services required hereunder as well as the means and manner of performance thereof. The MWMO will not be an employer, partner or co-venturer with Grantee for any purpose, and will have no responsibility or liability for the acts or omissions of Grantee. Nothing herein authorizes Grantor to act as an agent or representative of the MWMO for any purpose. 19. ACKNOWLEDGMENTS. Signage, printed materials, publications and presentations related to the Project shall acknowledge the funding provided by the MWMO as described in Exhibit A. 20. GOVERNMENT DATA PRACTICES ACT. The Grantee and the MWMO must comply with the Minnesota Government Data Practices Act,Minn. Stat.ch. 13, as it applies to all data provided by the MWMO under this Agreement,and as it applies to all data created,collected, received, stored, used, maintained, or disseminated by the Grantee under this Agreement. The civil remedies of Minn.Stat.§13.08 apply to the release of the data referred to in this paragraph by either the Grantee of the MWMO. If the Grantee receives a request to release data referred to in this paragraph,the Grantee must immediately notify the MWMO. The MWMO shall give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response shall comply with applicable law. 6 65 Capital Project Agreement#2021711 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, by their duly authorized representatives,intending to be bound thereby. GRANTEE: By: Its: Date: and By: Its: Date: MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION By: Its Chair Date: and By: Its Treasurer Date: Attachment(s): Exhibit A. Preliminary Engineer's Estimates Project Location Maps 7 43518 2 NID:16t.-1 66 MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION ExhibitAto MWMO Capital Project Agreement#2021711 Project Title:Fridley 2017 Street Retrofit-Main Street Pond+53rd Ave Diversion Projects 1. Project Description and Purpose The City of Fridley is performing street reconstruction and adding a new trail along Main Street in summer 2017.As part of these projects,the City of Fridley Public Works has identified two stormwater improvement opportunities,for which they've requested MWMO partnership: 1)Main Street Pond Excavation;and 2)53rd Ave Diversion. The first project is the excavation of an existing pond on Main Street,at 45th Ave NE.The Main Street Pond is owned by Anoka County and was created in 1961.As part of this project,the City of Fridley is proposing to excavate the existing pond to add approximately one additional foot of storage and to add an outlet control structure to the basin.Increasing the size of the pond and adding the control structure will provide an additional 4,639 cubic feet of treatment volume and encourage infiltration.These improvements are estimated to remove an additional 6 pounds of total phosphorus and 1100 pounds of sediment each year.In addition,the pond will be planted with a native seed mixture,replacing the turf grass that is currently in place. The second project involves the installation of an 18-inch storm sewer pipe and diversion structure at 53rd Ave to divert flow from an existing pipe along Main Street to another existing system in Horizon Drive.Benefits of this project include: 1)diverting 11-acres of stormwater runoff that currently flows to the Mississippi River untreated(Main St system)into a system that drains to an infiltration gallery at Summit Square Park(which the MWMO funded in 2015);and 2)providing hydraulic relief to the Main Street system under a 10-year storm event.Estimated water quality benefits of the 53rd Ave diversion project are the removal of an additional 9 lbs of total phosphorus and 1600 lbs of sediment per year. The MWMO has long planned to participate with the City of Fridley on water quality improvements to be completed during their street reconstructions(listed in the MWMO's Watershed Management Plan CIP List under City of Fridley: Street Retrofit Project-Stormwater Quality Improvement).Funding for the two projects above was approved by the MWMO Board in May 2017 for up to$248,230. Exhibits showing the project locations are attached and made part of this Agreement. 2. Scope of Work,Description of Tasks The City of Fridley will use funds only for the construction of the proposed stormwater BMP's listed above. 3. Schedule of Work- Description of work Estimated Completion Construction Documents+Bidding June 2017 Construction Summer 2017 4. Deliverables The City of Fridley will provide the following deliverables: a. Copies of survey and site investigation reports b. Copies of reports,plans,preliminary budgets,and other materials developed within the Schematic Design and Design Development project phases. CLL-230869v1 1 MWMO ExhibitA-Fridley-20170605.doc M D 160-1 67 MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION Exhibit Ato MWMO Capital Project Agreement#2021711 c. At each phase,the City will provide the MWMO the opportunity to review and comment on the documents related to stormwater management. d. Final Bid documents,including specifications and project cost estimates e. Bid comparison,outlined by line item f. Pre-Construction,During Construction,and Post-Construction photos g. Notice of public communications associated with the project. Some examples are, but are not limited to, notice of open houses,articles in local news,and press releases. h. Any backup documentation needed for the MWMO to determine reimbursable expenses. i. Technical memo describing stormwater management features and site interpretation components of those features based on final designs.Memo shall include all line items listed in MWMO Feasibility Study Report Requirements.If technical memo is provided prior to project construction,the document shall be updated with final details and quantities based on as-built drawings. j. Technical memo describing Operations and Maintenance plans and schedule for all stormwater BMP's. k. As-built Drawings related to stormwater BMP's 1. Project Closeout meeting with MWMO Staff,including project walk-through 5. Proiect Budeet a. As described in the Agreement,the Capital Improvement Grant shall not exceed$248,230. b. Project expenditures are summarized in the attached preliminary cost estimates,which are made part of this Agreement. 6. Reimbursements The MWMO will reimburse only for stormwater-related expenditures,as identified through the Project Description,and as allowed in this exhibit. a. Requested reimbursements must include copies of all relevant invoices.Reimbursements may be submitted monthly,and must correspond with a deliverable or eligible cost item,completed or in process,as detailed in this document. b. The MWMO will hold the last$25,000(10%)until verification of project completion. c. All City staff costs and administrative expenses incurred by the City in completing the work of the project shall be the responsibility of the City. d. Amendments to scope of services in this document that do not increase project cost or project end date may be made by MWMO Executive Director or Program Principal.Other amendments require review and approval by the MWMO Board. CLL-230869v1 2 MWMO ExhibitA-Fridley-20170605.doc MD160-1 68 ENGINEER'S ESTIMATE POND ESTIMATE CITY OF FRIDLEY,MINNESOTA 4/11/2017 ITEM SPEC ENGINEERS ESTIMATE NO. NO. ITEM UNIT QTY UNIT PRICE TOTAL 1 2021.501 MOBILIZATION LUMP SUM 1 $5,000.00 $5,000.00 2 2104.501 REMOVE SEWER PIPE(STORM) LIN FT 55 $5.00 $275.00 3 2105.501 COMMON EXCAVATION(EV)(P) CU YD 1,190 $15.00 $17,850.00 4 2503.541 12"RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 55 $30.00 $1,650.00 5 2503.602 CONNECT TO EXISTING STORM STRUCTURE EACH 1 $1,000.00 $1,000.00 6 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN G LIN FT 3 $250.00 $750.00 7 2506.516 CASTING ASSEMBLY EACH 1 $650.00 $650.00 8 2573.502 SILT FENCE,TYPE MS LIN FT 420 $2.55 $1,071.00 9 2574.508 FERTILIZER TYPE 3 POUND 176 $0.75 $132.33 10 2574.525 COMMON TOPSOIL BORROW CU YD 79 $21.50 $1,700.09 11 2575.502 SEED MIXTURE 35-241 POUND 36 $6.15 $220.65 12 2575.523 EROSION CONTROL BLANKETS CATEGORY 3P SQ YD 2,847 $1.70 $4,839.33 ESTIMATED CONSTRUCTION COST $35,138.41 CONSTRUCTION CONTINGENCY(10%) $3,513.84 TOTAL ESTIMATED CONSTRUCTION COST $38,652.25 NOTE:COMMON EXCATION INCLUDES POND EXCAVATION VOLUME AND 4 INCHES OF TOPSOIL IN POND AREA. Figure 6 Estimated Costs Page 1 of 1 69 PRELIMINARY ENGINEER'S ESTIMATE 53RD AVENUE STORM SEWER CITY OF FRIDLEY,MINNESOTA 2/24/2017 ITEM SPEC ENGINEERS ESTIMATE NO. NO. ITEM UNIT _ QTY UNIT PRICE TOTAL 1 2021.501 MOBILIZATION LUMP SUM 1 $15,000.00 $15,000.00 2 2101.502 CLEARING TREE 1 $500.00 $500.00 3 2101.507 GRUBBING TREE 1 $500.00 $500.00 4 2104.501 REMOVE CURB&GUTTER LIN FT 550 $8.00 $4,400.00 5 2104.501 REMOVE PIPE SEWER(STORM) LIN FT 85 $8.00 $680.00 6 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 1,600 $3.50 $5,600.00 7 2104.505 REMOVE CONCRETE PAVEMENT SO YD 35 $10.00 $350.00 8 2104.509 REMOVE DRAINAGE STRUCTURE EACH 1 $1,500.00 $1,500.00 9 2104,513 SAWING BITUMINOUS PAVEMENT(FULL DEPTH) LIN FT 1,000 $1.50 $1,500.00 10 2105.501 COMMON EXCAVATION(EV)(P) CU YD 495 $20.00 $9,900.00 11 2211.501 AGGREGATE BASE CLASS 5 TON 650 $16.00 $10,400.00 12 2231.604 BITUMINOUS PATCH SPECIAL(DRIVEWAY) SO YD 40 $60.00 $2,400.00 13 2360.501 TYPE SP 9.5 WEARING COURSE TON 135 $90.00 $12,150.00 14 2360.502 TYPE SP 12.5 NON WEARING COURSE TON 180 $85.00 $15,300.00 15 2503.511 12"RC PIPE SEWER LIN FT 20 $35.00 $700.00 16 2503.511 15"RC PIPE SEWER LIN FT 10 $40.00 $400.00 17 2503.511 18"RC PIPE SEWER LIN FT 790 $48.00 $37,920.00 18 2503.602 CONNECT TO EXISTING STORM SEWER EACH 5 $1,500.00 $7,500.00 19 2504.602 ADJUST GATE VALVE AND BOX EACH 1 $200.00 $200.00 20 2504.603 LOWER WATER SERVICE LIN FT 160 $85.00 $13,600.00 21 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 2 $2,500.00 $5,000.00 22 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 1 $3,000.00 $3,000.00 23 2506.602 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL(WEIR STRUCTURE) EACH 1 $7,500.00 $7,50000 24 2506.516 CASTING ASSEMBLY EACH 4 $650.00 $2,600.00 25 2506.522 ADJUST FRAME&RING CASTING EACH 6 $250.00 $1,500.00 26 2531.501 CONCRETE CURB&GUTTER DESIGN B618 LIN FT 550 $24.00 $13,200.00 27 2531.507 6"CONCRETE PAVEMENT SO YD 35 $65.00 $2,275.00 28 2563.601 TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,00000 29 2573.530 STORM DRAIN INLET PROTECTION EACH 7 $250.00 $1,750.00 30 2573.535 STABILIZED CONSTRUCTION EXIT EACH 2 $750.00 $1,500.00 31 2575.505 SODDING TYPE LAWN SQ YD 400 $8.00 $3,200.00 32 2582.502 4"SOLID LINE PREFORM TAPE LIN FT 700 $5.00 $3,500.00 ESTIMATED CONSTRUCTION COST $190,525.00 CONSTRUCTION CONTINGENCY(10%) $19,052.50 TOTAL ESTIMATED CONSTRUCTION COST $209,577.50 Figure 6 Estimated Capital Page lof 1 CO St 70 \/ __ n >- 3 Ix z INTERSTATE 694 • H ,T _ ` .. • • 53RD AVE NE p N cc > __ I - :-- -'-- € ,49TH AVE NE _ 8Th AV,EJVE: _ .. .. ,9 'Yrs _ . z -'•- ':m: n, . -471'N AVE NE 4bTH AVE-NE a 1 1 45TH AVErNE 45TH AVENUE POND LOCATION - ` - CT Figure 1 050 1090 - .f� Project 0 BOLTON '533 SUN WOOD ON NW,SUITE 235 RAMSEY,MtNNESO7A 55303 & M E N K Phone: 433.2853 zt Location Email.Ramsey@6okommenkccn www.ttolton-lton-menk.com .,:tw.ortmmxtw .Ys3,awvtsip,,VP- WyG,,T012:5-ae,1,10/20113DPPM .odm>.am•vaz,.2o».NIMO,liewry,e MARCH,2011 71 . _.....____ 11-1 . , ... _ LEGEND —,... , EXISTING POND __ _ . .....— . — EXISTING DRAINAGE AREA(11.55 AC} --.... .—....1 41... ... ----' .—... - --................. i ........... . .., ,... m .... 48TH AVE NE -- —— --- # ----#—*--r..- .---.--.- .. - ----- , - --.—, —.= - ..—....—, —..1 ..-1 at —I —^,n . .--. ...---.----, ,---, 47TH AVE NE - - ---1----1 I— DRAINAGE AREAS RESIDENTIAL 4 4.15 ACRES NSTRUMEETBERORIWE'P , — 46TH AVE NE I .. IIII IIII • 1.4 ACRES 25 E ; INDUSTRIAL=4.9 ACRES POND=1.1 ACRES 11.55 AC TOTAL=1L5.5 ACRES — STREET LENGTH=1-070 LE 1 ' --- / — ......_,---, , 1111111111 -. . III III t . ,, 1 1111 11111 --; • t .. ., IIII MI .... ---__ .',,... i 4 i / , , , ' . . II' r - MI IIIII -1- . . 1111111111 *.:„. 1 . • ---1 451}1 AVE NE mt f . ,., .. , -.: • 1 , 4 a a I • Z ..._'' 2 _ Iz ........ . '- 44TH AVE.NE 0 i (iljil 20D , wi i 1----— --, ,------, —. i----. ...--- ..—iiii— ___.1 ......__ _ , - . , i: i • Figure 2 nm • ____............,_. Drainage Area BOLTON 7533 SUNWOOD DR NW,SUITE W6 RAMSEY,MINNESOTA 55303 '(763)433-1851 20 Email:Ramsey@bolion-manRcom ww.bolto-mienkam) ii VRIMRItilit021TCADWAM AV;STITMISSIMAGI Waltriakm 0144037 310 PM i0 Set.*WA...3017.0,3 faal ,,,,,,,,,,I MARCH,2017 72 I .1.____I--I I I I I I I _1.____ I I I I 11 1 1 -E 1 I I LEGEND _r — — -- --- - EXISTING UNDERGROUND ° - INFILTRATION SYSTEM s -.....,-1.- L EXISTING DRAINAGE AREA(29.9 AC) — i r p. - EXPANDED DRAINAGE AREA(10.9 AC) \_ INTERSTATE 694 --- - -_-- HORIZON DR - - i,_ — . — Al., . DRAINAGE AREAS - - ®�P RESIDENTIAL=22.7 ACRES - STREET R/W=8.0 ACRES ®''OyOP - INDUSTRIAL=10.1 ACRES y 2 z � �O� \• TOTAL=40.SACRES - .`'SON •'.9 Tilifik STREET LENGTH=6,058 LF - 1111411111111110 ',� NUMBER OF PROPERTIES=135 10.9 AC d ,_ ... , -110 .. ' ■ ; -�- N 3 ... **,„,in. ._ ___i_ ,,,,) • �■ .. ..„, , _„„, 53RD AVE 53RD AVE ��`� ME III IN .` _ Nh!•'l� _ 1111. CAPITOL ST .� - — om 1111. 1 pg, : ., Z III 1111- ' � 1111111 ..HUGHES AVE ®VW11_ 1111 �� Mr ,4111 n� , r al 1 i ,' oil T'- 1111. �R�I� 2 , • m NECMI MIN . , wo, 44 ,._ . . : _ ,, : .. .. 1611 Q �a -- —_ Ili ®® .._ , . , . Figure 5 .0 . -250; `500 , HOR' r 5CA16 _• EYET - _ = �. -- Additional BOLFTON 75335UNW000ORNW,SUITE 206 RAMSEY,MINNESOTA 55303 & M E N K Rhone:1763) -men 20 Email:Ramsey�36oltolton-menk.com Drainage Are a www.bokon-menk.com H.0RID\R16111023\CAD\53rd AVE STORM\DRAINAGE FIGURES.dwA 3/7/2017 1.32 PM O 13oIton&Menk,Inc.2017,All Rights Reserved MARCH,2017 73 i( ) AGENDA ITEM Fridley CITY COUNCIL MEETING OF JUNE 26, 2017 INFORMAL STATUS REPORTS 74