CCA 07/10/2017 /7:ifdilCITY COUNCIL MEETING OF JULY 10, 2017
The City of Fridley will not discriminate against or harass anyone in the admission or access
to, or treatment, or employment in its services, programs, or activities because of race, color,
creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status
with regard to public assistance. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in any of Fridley's services, programs, and activities.
Hearing impaired persons who need an interpreter or other persons with disabilities who
require auxiliary aids should contact Roberta Collins at 572-3500. (TTD/572-3534)
CONFERENCE MEETING (5:15 p.m.)
Capital Investment Program: 2018 - 2022
PLEDGE OF ALLEGIANCE.
PRESENTATION:
Commissioner Jim Kordiak
APPROVAL OF PROPOSED CONSENT AGENDA:
APPROVAL OF MINUTES:
City Council Meeting of June 26, 2017 1 - 7
NEW BUSINESS:
1. Preliminary Plat Request, PS #17-03, by Kurt
Manufacturing Co., Inc., to Replat the Property
by Taking Two Irregular Shaped Lots and
Creating Two Rectangular Shaped Lots,
Generally Located at 7585 Highway 65 N.E.
(Ward 2) 8 - 12
FRIDLEY CITY COUNCIL MEETING OF JULY 10, 2017 PAGE 2
APPROVAL OF PROPOSED CONSENT AGENDA:
NEW BUSINESS (CONTINUED):
2. Extension Request for Variance, VAR #14-03, by
James Lange, for Two Variances which will Allow a
Single Stall Garage to be Expanded to a Double Stall
Garage, Generally Located at 6940 Hickory Drive N.E.
(Ward 3) 13 - 15
3. Claims: (177203 - 177307) 16 - 37
OPEN FORUM, VISITORS: Consideration of items not on Agenda — 15 minutes
ADOPTION OF AGENDA:
PUBLIC HEARING/NEW BUSINESS:
4. Consider Issuing an On-Sale Intoxicating
Liquor License to Brad Slawson of Route 47
Pub and.Grub, Located at 7820 University
Avenue N.E.;
and
Motion to Approve an On-Sale Intoxicating
Liquor License for Route 47 Pub & Grub,
Located at 7820 University Avenue N.E.
(Ward 3) 38 - 39
NEW BUSINESS:
5. First Reading of an Ordinance Amending
Fridley City Charter, Chapter 7, Taxation and
Finances 40 -44
II
FRIDLEY CITY COUNCIL MEETING OF JULY 10, 2017 PAGE 3
NEW BUSINESS (CONTINUED):
6. First Reading of an Ordinance Amending
Fridley City Code, Section 102.01, Disposal
of Lost and Stolen Property, to Allow for the
Private Sale of Unclaimed Property to a
Nonprofit Organization with a Significant
Mission of Community Service 45 - 46
7. Resolution Approving and Authorizing Signing
an Agreement with Sergeants of the City of
Fridley Police Department for the Years 2017,
2018 and 2019 47 - 73
8. Receive Bids and Award Contract for BID
Packet 15 (Millwork) for the City of Fridley
Civic Campus Project 505;
and
Resolution Awarding a Contract to Vision
Woodworking, Inc., for Base Bid Tax-Exempt
Materials Bid Package for the City of Fridley
Civic Campus Project 505;
and
Resolution Allowing the Assignment to McGough
Construction Company, LLC, as Prime Contractor
and Assignment of the Contract between the City
of Fridley and Vision Woodworking, Inc., to McGough
as the City of Fridley's Construction Manager at Risk
for the City of Fridley's Civic Campus Project which
Includes: City Hall, Police, Fire and the Public
Works Buildings 74 - 78
9. Informal Status Reports 79
ADJOURN.
C7ry pl
Fridley
FRIDLEY CITY COUNCIL MEETING
OF JULY 10, 2017
7:00 p.m. - City Council Chambers
Attendance Sheet
Please print name, address and item number you are interested in.
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CITY COUNCIL MEETING
CITY OF FRIDLEY
JUNE 26,2017
The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:04 p.m.
ROLL CALL: Mayor Lund
Councilmember Barnette
Councilmember Saefke
Councilmember Varichak
Councilmember Bolkcom
OTHERS PRESENT: Wally Wysopal, City Manager
Darcy Erickson, City Attorney
Jim Kosluchar, Public Works Director
Julie Jones, Planning Manager
Debra Skogen, City Clerk
Representative Connie Bernardy
PROCLAMATION:
Women of Today Founder's Day—July 1,2017
Connie Bernardy, MN House of Representatives, provided a State legislative update.
APPROVAL OF PROPOSED CONSENT AGENDA: •
APPROVAL OF MINUTES:
City Council Meeting of June 12, 2017.
APPROVED.
NEW BUSINESS:
1. Resolution in Support of an Application for a Minnesota Lawful Gambling Premise
Permit for Fridley Lions Club at Route 47 Pub & Grub to be Located at 7820
University Avenue N.E. (Ward 3).
ADOPTED RESOLUTION NO. 2017-31.
2. Appointments: City Commissions.
APPROVED APPOINTMENT OF RACHEL SCHWANKL TO THE PLANNING
COMMISSION AND AARON JAHNKE TO THE APPEALS COMMISSION.
1
FRIDLEY CITY COUNCIL MEETING OF JUNE 26,2017 PAGE 2
3. Claims 177006— 177202
APPROVED.
4. License—Temporary On-Sale Liquor License
APPROVED.
ADOPTION OF PROPOSED CONSENT AGENDA:
MOTION by Councilmember Barnette to approve the Proposed Consent Agenda. Seconded by
Councilmember Varichak.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
OPEN FORUM,VISITORS:
No one from the audience spoke.
ADOPTION OF AGENDA:
MOTION by Councilmember Bolkcom to approve the agenda. Seconded by Councilmember
Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
PUBLIC HEARINGS:
5. Consideration of a Proposed Ordinance Amending Fridley City Charter, Chapter 7.
Taxation and Finances
MOTION by Councilmember Saefke to waive the reading of the notice and open the public
hearing. Seconded by Councilmember Bolkcom.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED AND THE PUBLIC HEARING OPENED AT 7:25 P.M.
Debra Skogen, City Clerk, stated the Fridley Home Rule Charter is the fundamental law
defining the powers citizens agree to give to the City. The Charter Commission is comprised of
15 court-appointed citizens who meet 8 times annually to discuss and refine the Charter in
response to the needs of the community. MN Statute Section 410.12, Subd. 7 allows for charter
amendment by ordinance upon recommendation of the Charter Commission. It requires notice
of public hearing and publication of the full text of the amendment at least two weeks prior to the
public hearing.
2
FRIDLEY CITY COUNCIL MEETING OF JUNE 26,2017 PAGE 3
Ms. Skogen stated that on May 15, 2017, the Charter Commission recommended an amendment
by ordinance to the City Council. On May 22, 2017, the Council scheduled the public hearing
for June 26, 2017. On June 2, 2017, the proposed ordinance was published in full in the City's
official newspaper. The Charter Commission has discussed and reviewed Chapter 7 extensively
over the past year, in light of budget concerns due to the restrictions placed in the Charter in
2000. The amendment to Section 7.02.1 proposes to remove inflationary Consumer Price Index
(CPI) allowing Council to increase tax levy up to 5% over the previous year's tax levy.
Ms. Skogen said the Charter Commission also recommended the City Council have the ability to
increase the previous year's tax levy up to an additional 3% with an affirmative vote of four
members of the City Council. A few other amendments were required to correct inconsistencies
with Minnesota State Law and general accounting standards. After the public hearing, the
proposed amendment requires a first and second reading and a unanimous vote of the City
Council to become adopted (July 10 and July 24). If a vote is unanimous, the ordinance becomes
effective 90 days after publication, or on November 2, 2017. Staff recommends holding the
public hearing on the proposed amendment to Fridley City Charter, Chapter 7. Taxation and
Finances.
Dave Oswald, Fridley resident and Chair of the Charter Commission, said he has been very
involved with this ordinance. The Charter Commission has spent around 8 months looking at the
information presented and the finances of the City. The Charter knew this amendment needed to
be made. Fourteen voting members overwhelming approved the amendment to give freedom up
to 8%. There were a few "no" votes because they thought the ordinance did not remove enough
restriction. The Charter Commission came up with a compromise.
Steven Eggert, 1090 Hathaway Lane, is a long-term resident and knowledgeable of the finance
concerns of the residents. He has been concerned about the cuts that have happened over the last
15 years and is supportive of this amendment.
Jerry Balls, 7514 Alden Way, is in favor of the amendment to give the City more flexibility in
meeting obligations and paying bills.
Councilmember Bolkcom commended the Charter Commission in their work on this and noted
that this was a learning process for everyone. City staff provided a lot of information and
guidance and now we have an amendment that we can all support.
MOTION by Councilmember Barnette to close the public hearing. Seconded by
Councilmember Varichak.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED AND THE PUBLIC HEARING CLOSED AT 7:34 P.M.
3
FRIDLEY CITY COUNCIL MEETING OF JUNE 26,2017 PAGE 4
NEW BUSINESS:
6. Resolution Approving Safe Routes to School Plans for Stevenson Elementary School,
Hayes Elementary School, and Fridley Middle School
Julie Jones, Planning Manager, stated SRTS addresses the collective need to address public
safety issues, encourage biking/walking to school as part of the solution, qualify the City for
future SRTS infrastructure funding and complete a task for the 2040 Comprehensive Plan. The
three schools included in the SRTS are Stevenson Elementary, Hayes Elementary and Fridley
Middle School.
Ms.Jones said the planning team included consultants, City staff, ISD 14 staff, County Highway
and Health Department staff, and community volunteers. The planning team participated in a
1 V2 day rapid planning session and walk audits to develop the plans. There were rapid planning
sessions and walk audits, and a 1 %2 day team planning session to develop a plan. The Fridley
School Board approved the three plans on May 16, 2017.
Ms. Jones stated that on June 16, the City held a street event on Seventh Street to obtain public
input on proposed changes in the plan for Seventh Street. Three hundred sixty postcards were
sent out and 7th Street was blocked off. Different options were displayed for people to vote on.
Thirty-seven adults and thirty-five kids took time to think through the options. The kids got to
complete an exercise, enjoy a bounce house, see fire and dump trucks and get free bike stuff.
Participants got a coupon for a free Grandpa's Ice Cream cone, compliments of the City.
Ms. Jones shared the results:
• 61St to 59th—2 of 37 said leave the street design as is; 86%want parking on both sides
to remain for games/events and widening of existing sidewalk to 10' wide
• 59th to Medtronic Parkway—4 of 36 said leave as is; 81% wanted to remove east side
parking lane and construct a 10' wide raised multi-use trail in its place
• Medtronic Parkway to 53`d Avenue — 2 of 32 said to leave as is; 72% wanted to
remove the east side parking lane and replace it with a 10' wide raised multi-use
raised trail
The direction is consistently clear; for safety reasons, a grade separation from vehicles is desired.
There was general agreement that parking on both sides of the street is not needed or used.
Change is desired and there is an additional need to connect to shopping on 57th Avenue.
Ms. Jones noted the plan must still be funded. Three SRTS Plans will serve as a guide to the
City and ISD 14 to pursue funding. There is no guarantee that funding will be found for every
project listed in the plan. Staff would like to hold future street events prior to future
infrastructure grant applications to ensure public support. Staff recommends that the City
Council approve the three SRTS Plans presented and adopt the resolution. Staff further
recommends that the key components of the plan be incorporated in the City's 2040
Comprehensive Plan.
4
FRIDLEY CITY COUNCIL MEETING OF JUNE 26,2017 PAGE 5
Mayor Lund noted that the Safe Routes to School improvements will not be used just for
students—it will be used by the public as well.
Ms. Jones replied yes, it will benefit residents that live in the area too.
Councilmember Bolkcom asked why the funds could not be used for the high school.
Ms. Jones said she was not sure why. She would have to ask MnDOT. This funding is very
limited and highly competitive. She assumed they limit it to the youngest students so they can
get to school safely.
Councilmember Bolkcom noted that this is a way to encourage people to move to our
community.
Ms. Jones stated that the Seventh Street proposal is just one project; but the most significant one
in the plans.
MOTION by Councilmember Bolkcom to adopt Resolution No. 2017-32. Seconded by
Councilmember Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
7. Approve Capital Project Grant Agreement #2021711 between the City of Fridley and
the Mississippi Watershed Management Organization
Jim Kosluchar, Public Works Director, said in 2015, the City constructed a chamber system in
Summit Square Park to provide storm water quality. This project was funded by a capital grant
from the Mississippi Watershed Management Organization (MWMO). We have monitored this
system, and the system has outperformed its intended design, and has additional storage capacity.
We also requested a budget allocation from the MWMO for the 2016 street project, but found no
suitable cost-effective method of providing water quality treatment in this area, with the sole
exception of adding capacity to an existing dry detention pond at 45th Avenue and Main Street.
Mr. Kosluchar said during development of the Main Street Trail Project, it became apparent to
the City through design evaluations provided by its consultant engineer, Bolton & Menk, that
there was limited water quality treatment and capacity of the drainage system along Main Street.
In order to offset added impervious surface, a concept plan was evaluated to allow controlled
diversion to the Summit Square Park water quality treatment system. This would have the dual
benefit of added water quality benefit and recovering pipe capacity on Main Street. The
Mississippi Watershed Management Organization (MWMO) reviewed the feasibility of these
two improvements and their use of previously allocated funding, and subsequently encouraged
application for their Capital Grants Program. On May 9, the MWMO board approved the Capital
Grant Request for this work.
5
FRIDLEY CITY COUNCIL MEETING OF JUNE 26,2017 PAGE 6
Mr. Kosluchar said the proposed project will both improve the water quality of storm water
discharged to the Mississippi River, and reduce the potential for flooding on Main Street. It also
maximizes prior investments in the Main Street detention pond and Summit Square Park
systems. The first part of project includes improvements to an existing pond on Main Street, at
45th Avenue NE. The Main Street pond is owned by Anoka County and was created in 1961. As
part of this project, we are proposing to excavate the existing pond to add approximately one
additional foot of storage and to add an outlet control structure to the basin. Increasing the size of
the pond and adding the control structure will provide an additional 4,639 cubic feet of treatment
volume and encourage infiltration.
Mr. Kosluchar stated these improvements are estimated to remove an additional 6 pounds of
total phosphorus and 1,100 pounds of sediment each year. In addition, the pond will be planted
with a native seed mixture, replacing the turf grass that is currently in place. The second project
involves the installation of an 18-inch storm sewer pipe and diversion structure at 53rd Avenue
to divert a limited amount of flow from an existing pipe along Main Street to another existing
system in Horizon Drive. Benefits of this project include: 1) routing a "first flush" 11-acres of
stormwater runoff that currently flows to the Mississippi River untreated (Main Street system)
into a system that drains to an infiltration gallery at Summit Square Park (which the MWMO
funded in 2015); and 2) providing hydraulic relief to the Main Street system under a 10-year
storm event. Estimated water quality benefits of the 53rd Avenue diversion project are the
removal of an additional 9 pounds of total phosphorus and 1,600 pounds of sediment per year.
The City of Fridley prepared a funding request to the MWMO for this work, and they have
provided the construction funding for these projects of$248,230.
Mr. Kosluchar said staff recommends the City Council approve the attached Mississippi
Watershed Management Organization Capital Project Grant Agreement#2021711 for the Fridley
Main Street Pond and 53rd Avenue Diversion Projects. If approved, bid documents will be
issued in July for completion of the project.
MOTION by Councilmember Bolkcom to approve the Capital Project Grant Agreement
#2021711 between the City of Fridley and the Mississippi Watershed Management Organization.
Seconded by Councilmember Barnette.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
8. Informal Status Reports
Councilmember Barnette stated Plaza Park trail was closed off at the end of 69`h Avenue a few
years ago due to a major project. There was a temporary trail put in. After talking with
neighbors there is unanimous support that once the project is completed, they would like to see
the fence replaced and the asphalt trail removed. This will take place in the next 2-3 weeks.
Jim Kosluchar, Public Works Director, added that the plan is to start paving this week.
6
FRIDLEY CITY COUNCIL MEETING OF JUNE 26,2017 PAGE 7
Councilmember Bolkcom thanked everyone who attended Summer Solstice at the Banfill-
Locke Center for the Arts. They had a good turnout and it was a huge success. She also
commented that the `49er
s parade attendance was down
and there have been
conversations on
whether the parade should continue and if it should be held on a Thursday night or a Saturday.
Julie Jones, Planning Manager, announced there will be a summer recycling day on Saturday,
July 22. Postcards will be mailed out soon. The event will be at Green Lights Recycling Center
to process materials, and there will be coupons to get 2 drop-off items free. There will be no
paper shredding at this location, but same day paper shredding will be held outside City Hall
under the electronic sign from 10 a.m. to 12 p.m. Recycling events will be held again in August,
September and October--watch for details on the website.
Councilmember Bolkcom said residents can sign up online to receive the Sun Focus by mail.
Mayor Lund wished everyone a happy and safe 4th of July and noted City offices would be
closed July 3 and 4.
ADJOURN:
MOTION by Councilmember Barnette to adjourn. Seconded by Councilmember Varichak.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED AND THE MEETING ADJOURNED AT 8:04 P.M.
Respectfully submitted,
Krista Peterson Scott J. Lund
Recording Secretary Mayor
7
` AGENDA ITEM
°f CITY COUNCIL MEETING OF
Fridley
ity
1'
JULY 10, 2017
Date: June 27, 2017
To: Walter T. Wysopal, City Manager%#1
From: Scott Hickok, Community Development Director
Julie Jones, Planning Manager
Stacy Stromberg, Planner
Subject: Preliminary Plat Request, PS#17-03, Kurt Manufacturing Co. Inc.
INTRODUCTION
The petitioner, Steve Carlson with Kurt Manufacturing Company Inc., is requesting a preliminary plat to
take two irregular shaped parcels and
create two rectangular shaped lots from €Y ,a,-,42.-4. ` ,'
the lot at 7585 Hwy 65 and the vacant lot A • ,. >. ,� i
to the east. #
PLANNING COMMISSION � W
RECOMMENDATION
At the June 21, 2017, Planning Commission ". p'�' ;` ,,
meeting, a public hearing was held for PS j. ,- ---*
#17-03. After a brief discussion,the ', ' i.
Planning Commission recommended g i ,,...17:_� , .;
approval of PS#17-03.
THE MOTION CARRIED UNANIMOUSLY. 41e,
PLANNING STAFF RECOMMENDATION
City Staff recommends concurrence with the Planning Commission.
8
City of Fridley Land Use Application
PS#17-03 June 21, 2017
GENERAL INFORMATION SPECIAL INFORMATION
Applicant: The property currently receives access from the
Kurt Manufacturing Co. Inc. Hwy 65 Service Drive.
Steve Carlson or John Livingston Physical Characteristics:
5280 Main Street NE Building, parking areas and vacant lot is natural
Fridley MN 55432 vegetation.
Requested Action: SUMMARY OF PROJECT
Preliminary plat The petitioners, Mr. Carlson with Kurt
Location: Manufacturing Co. Inc. are requesting a preliminary
7585 Hwy 65 NE and vacant lot to the east plat to take two irregular shaped parcels and create
Existing Zoning: two rectangular shaped lots from the lots at 7585
M-4 (Manufacturing Only) Hwy 65 and the vacant lot to the east.
Size: SUMMARY OF ANALYSIS
464,349 sq. ft. 10.6 acres City Staff recommends approval of the preliminary
Existing Land Use: plat request, with stipulations.
Industrial and vacant land • Replat creates two conforming industrial
Surrounding Land Use&Zoning: lots.
N: Industrial/Commercial& M-1/C-3 *
E: Single Family& R-1
S: Industrial/Commercial & M-1/C-3 j+ '
W: Hwy 65 & ROW a • i. %
,
Comprehensive Plan Conformance: a r`
"z,Aar '$ 4 -
Comprehensive Plan designates this area as
Redevelopment =5
Zoning Ordinance Conformance: # !' .-
Section 205.20 requires a minimum lot area
. .{ ,�,�
of one and one-half(1 1/2) acres •, xx
Zoning History: ,� +# r .. ik ,
Lot hasn't been platted :,, t '
1964—Factory building constructed .y ' '`
1968—Building addition Aerial of Subject Properties
1969—Building addition CITY COUNCIL ACTION/60 DAY DATE
1972—Building addition City Council—July 10, 2017
1974—Variance approved to reduce the rear 60 Day—July 17, 2017
yard setback from 25 ft.to 13 ft.and to reduce Staff Report Prepared by:Stacy Stromberg
the hard surface setback from 5 ft.to 0 ft
1974—Building addition
1995—Variance approved to reduce the side
yard setback from 15 ft.to 5 ft.on the south
side of the property
1995—Dock addition
2009—Special use permit issued to allow
outdoor storage
Legal Description of Property to be replatted:
See attached certificate of survey
Public Utilities:
Building is connected and utilities are
available in Central Avenue
Transportation:
9
Land Use Application
Preliminary Plat #17-03
REQUEST
The petitioner, Steve Carlson with Kurt Manufacturing Company Inc., is requesting a preliminary plat to
take two irregular shaped parcels and create two rectangular shaped lots from the lots at 7585 Hwy 65
and the vacant lot to the east.
wl '� ter ' '7ilk)
meq" ',5g3- _
Vie.
4
0. .. tom _ ,�
, .,1‘,/,''''`1"'":' 1' '" -1`T`1t1 2 1n � -4 _
,, vAl, , .„.. Li,,.., ,4.411 i v ii‘i: 4.. t -- _
41. I opriv 1 x 1 ill !1
Current layout of lots
7'..i".,Z7-,g1.‘ '—'7` -^^....—. 1,. .... , I . 1 1 : L
r ' .—:7.'—'74.74..". Y. ,_.�. '7 t.
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Lot layout after replat
The subject properties are zoned M-4, Manufacturing Only. The minimum lot size in this zoning district
is 11/2 acres. The replat will take (2) unplatted lots and create (2) new rectangular shaped industrial lots.
They will be legally described as Lot 1 and Lot 2, Block 1, Kuban Addition. Lot 1 will be 252,051 sq.ft.
(5.78 acres) and Lot 2 will be 212,138 sq.ft. (4.87 acres) in size,therefore meeting the minimum
standards of the zoning district. The purpose of replatting these lots is to allow Kurt Manufacturing to
sell the vacant piece of land along Central Avenue if that is something they'd like to pursue.
RECOMMENDATIONS
City Staff recommends approval of this preliminary plat request.
• Platting the property creates two conforming industrial lots.
10
Sun Focus I Notice of Public Hearings—CITY OF FRIDLEY Page 1 of 3
Public Notices
Notice of Public Hearings - CITY OF FRIDLEY
Pia ,tr1 9utir q.201;'at 9::1 .gni
PUBLIC HEARING
BEFORE THE PLANNING COMMISSION
Notice is hereby given that there will be a public hearing of the Fridley Planning
Commission at the Fridley Municipal Center, 6431 University Avenue N.E. on
Wednesday,June 21, 2017, at 7:00 p.m.
For the purpose of:
Consideration of a Plat, PS #17-03, by Kurt Manufacturing Co. Inc., to replat the
property, which will take two irregularly shaped parcels(flag lots)and creating two
rectangular shaped lots, legal description is on file and available at Fridley Municipal
Center, generally located at 7585 Viron Road
Any and all persons desiring to be heard shall be given an opportunity at the above
stated time and place. Any questions related to this item may be referred to Stacy
Stromberg, Planner, at 763-572-3595.
Hearing impaired persons planning to attend who need an interpreter or other persons
with disabilities who require auxiliary aids should contact Roberta Collins at 763-572-
3500 no later than June 14, 2017,The TDD number is 763-572-3534.
The City Council meeting for this item will be on July 10,2017.
DEBRA A. SKOGEN
CITY CLERK
CITY OF FRIDLEY
Published in the
Columbia Hgts-Fridley Sun Focus
June 9, 2017
http://focus.mnsun.com/2017/06/09/notice-of-publi inearings-city-of-fridley-44/ 6/13/2017
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/
AGENDA ITEM
C�n.� CITY COUNCIL MEETING OF
i
Fridley
JULY 10, 2017
Date: June 27, 2017
To: Walter T. Wysopal, City Manage
From: Scott Hickok, Community Development Director
Julie Jones, Planning Manager
Stacy Stromberg, Planner
Subject: Consideration of an Extension Request for Variance,VAR#14-03,James Lange at 6940
Hickory Drive NE
BACKGROUND
On July 2, 2014, the Appeals Commission approved variance, VAR #14-03, for two variances, which will
allow a single stall garage to be expanded to a double stall at the property located at 6940 Hickory Drive.
• The first variance was granted to reduce the front yard setback (Hickory Place; is considered the
code required front yard because it's the narrowest street frontage) from 25 ft. to 18.2 ft.
• The second variance is to reduce % Bei ,7_
the side yard setback on the north '` ` '
side of the lot from 25 ft. to 20.8. ': '
Code requires that when the lot to -�
the rear of the corner lot has
frontage along the side street, an
accessory structure needs to be a "!
setback 25 ft. from the common ." f, i
property line. : ' 4 f e _
City code states that if work as permitted ,'
by the variance hasn't commenced within ;
one year after granting of the variance, 404-
then
04.then the variance shall become null and
void unless a petition for an extension of '"'
time have been granted by the Council.
The City Council granted a one-year extension on this variance at their June 22, 2015 meeting.
Staff received an extension request from Mr. Lange on June 13, 2016, stating he would like to formally
request another one-year extension for the variance because he and his wife had a baby this year.
13
Consequently, they aren't able to complete the garage expansion this summer. The petitioner is a
teacher and hopes to construct the garage addition himself next summer.
The City Council granted a one-year extension on this variance at their June 27, 2016 meeting.
Staff received an extension request from Mr. Lange on June 23, 2017. He states that he recently
changed careers from being a teacher to a full-time Fire Captain here at the City of Fridley, so he won't
have the time to start working on the project this summer. He hopes that next year will be the year to
start this project.
RECOMMENDATION
Staff recommends approval of the one year extension to July 10,2018 for Variance request,VAR#14-03.
14
From: )ames Lange
To: Stromberg,Stacy
Subject: Re:variance
Date: Friday,June 23,2017 1:43:51 PM
Stacy,
Thanks for checking in with me on this project. If possible I would like to extend the variance
on more year. I was planning to complete the project this summer as I had the summer off.
However since I recently changed careers from teacher to full time Fire Captain. I'm afraid I
will not have the time necessary to complete the project this summer. Thank you for your
help.
James Lange
On Jun 12,2017, at 1:34 PM, Stromberg, Stacy<Stacy.Stromberg@fridleymn.gov>wrote:
Hi James,
Just checking in with you, I see it's getting to that time of year again where we
either need to extend your variance or let it go VOID. Can you give me an update
on this project?
Thanks,
<image003.png>Stacy Stromberg I Planner I City of Fridley 16431 University Avenue N.E.
Fridley,MN 55432 I P.763.572.3595 1 f.763.571.12871 www.ci.fridley.mn.us
15
AGENDA ITEM
""` COUNCIL MEETING OF JULY 10, 2017
Fridley
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37
AGENDA ITEM
` "dlCITY COUNCIL MEETING OF
Friey
JULY 10, 2017
To: Walter T. Wysopal, City Manager
Mayor and City Council
From: Debra A Skogen, City Clerk
Date: June 30, 2017
Re: Public Hearing and Approval of On-Sale Intoxicating Liquor License Application for
Brad Slawson, Applicant, to operate Route 47 Pub &Grdb located at 7820
University Avenue NE(Formerly The Park)
Introduction
Brad Slawson, applicant, has applied for an on-sale intoxicating liquor license to operate a
restaurant at 7820 University Avenue NE, formerly known known as"The Park".
Section 603.07 of the Fridley City Code requires a public hearing be held to consider the approval
of an on-sale intoxicating liquor license. The Notice of Public Hearing, Attachment A, was
published in the Fridley Sun Focus on June 30, 2017, which meets the ten day advance notice
requirement. After the public hearing, the City Council has the ability to approve the license at the
same meeting.
Mr. Slawson currently operates Route 65 Pub & Grub in Ham Lake. He plans to operate a similar
operation here in Fridley geared more towards families. He has done some remodeling and
extensive cleaning of the establishment and has a lease agreement with the Fridley Lions to conduct
charitable gambling on this site.
Staff received the liquor license application on May 24, 2017. The Police Department has
conducted the background investigation and credit history of the applicant. The Police found no
reason to deny the application at this time. The Fire Marshall also reviewed the application and
conducted an inspection. The Fire Marshall found no outstanding issues or reason to deny the
license.
Recommendation
At this time, staff recommends the following actions:
1. Hold a public hearing for an intoxicating liquor license for Brad Slawson, Applicant, to
operate Route 47 Pub & Grub located at 7820 University Ave NE; and
2. Motion to approve liquor license for Route 47 Pub &Grub.
38
Attachment A
CITY OF FRIDLEY
PUBLIC HEARING BEFORE THE
CITY COUNCIL
(Legal Notice)
Notice is hereby given that the Fridley City Council will hold a public hearing at the City Municipal
Center, 6431 University Avenue Northeast on Monday,July 10,2017, at 7:00 p.m. on the question of
issuing an on-sale Intoxicating Liquor License to Brad Slawson of Route 47 Pub and Grub located at
7820 University Ave NE,Fridley,Minnesota(Formerly known as"The Park"or"Pickle Park").
Hearing impaired persons planning to attend who need an interpreter or other persons with
disabilities who require auxiliary aids should contact Roberta Collins at 572-3500 no later than July
5,2017.
Anyone having an interest in this matter should make their interest known at this public hearing.
/s/Debra A. Skogen,City Clerk
Published:June 30,2017 in the Fridley SunFocus
39
CITY COUNCIL MEETING
h OF JULY 10, 2017
FridlMI V ey
To: Walter T. Wysopal, City Manag
From: Debra A. Skogen, City Cler �!'
Jake Foster, Intern y
Date: June 27, 2017
Re: First Reading on a Proposed Ordinance Amending Fridley City Charter Chapter 7.
Taxation and Finances
The Fridley home rule charter is the fundamental law defining the powers citizens agree to give
their city government. The Charter Commission is comprised of fifteen court appointed citizens
who meet eight times a year to discuss and refine the charter in response to the needs of the
community.
Over the past year the Charter Commission has reviewed and discussed Chapter 7 extensively
pertaining, to taxation and finances to the financial impacts of the restrictions placed in the
Charter in 2000. The amendment to Section 7.02.1 would remove the inflationary Consumer
Price Index (CPI) and allow the City Council to increase the tax levy up to five percent (5%)
more than the prior year tax levy. In addition, if necessary, the amendment would also allow the
City Council to add up to an additional three percent (3%) with an affirmative vote of four
members of the City Council.
Minnesota Statute, Section 410.12, subd. 7, allows for an amendment by ordinance upon
recommendation of the Charter Commission. Within thirty days of receiving a recommendation,
the City must publish notice of a public hearing on the proposed ordinance. The public hearing
must be held at least two weeks but not more than one month after the notice is published.
On May 15, 2017, the Charter Commission recommended an amendment by ordinance to the
City Council for their review and action. On May 22, 2017, the City Council scheduled the
public hearing for June 26, 2017 and the notice of publication was published in the Fridley
SunFocus on June 2, 2017. The public hearing was held and there was no public opposition to
the proposed ordinance.
Staff recommends a motion to waive the reading and hold the first reading of an ordinance
amending Fridley City Charter Chapter 7, Taxation and Finances, as shown in Attachment 1.
40
Attachment 1
ORDINANCE NO.
AN ORDINANCE AMENDING FRIDLEY CITY CHARTER CHAPTER 7.
TAXATION AND FINANCES
WHEREAS, The Fridley City Charter has reviewed, discussed and recommended an amendment
of the Fridley City Charter by Ordinance to the City Council on May 15, 2017;
WHEREAS, the public hearing was scheduled for June 26, 2016 and published in the Official
Legal Newspaper Fridley SunFocus on June 2, 2017; and
WHEREAS The Fridley City Council hereby finds after review, examination and
recommendation of the Charter Commission and staff that Fridley City Charter Chapter 7 related
to taxation and finances be hereby amended and ordains as follows:
FRIDLEY CITY CHARTER
CHAPTER 7. TAXATION AND FINANCES.
SECTION 1: THAT SECTION 7.02.1 BE HEREBY AMENDED AS FOLLOWS:
Section 7.02. POWER OF TAXATION.
1. The City shall have,in addition to the powers by this Charter expressly or impliedly granted,
all the powers to raise money by taxation pursuant to the laws of the State which are
applicable to cities of the class of which it may be a member, from time to time, provided
that-tThe amount of taxes levied against real and personal property within the City for
general City purposes shall not exceed in dollars, five percent (5%) more a tax levy that is
greater than the prior year tax levy, increased. Moreover, if necessary, the tax levy may be
increased up to an additional 3% with an affirmative vote of at least four members of the
Council. . .. •- 5. • .. , ° - . _.•. . 5. • • .
that as defined by the U.S. Department of Labor, Bureau of Labor Statistics, Consumer
Price Index for all Urban Consumers in the Minneapolis, St. Paul metropolitan area. (Ref.
Ord. 592, 1102 and 11/7/00 Amendment)
Nothing in this provision shall be construed to impair any general obligation the City
may have in support of otherwise lawful indebtedness or similar obligation supported by the
full faith and credit of the City, provided, however, that long-term, general obligation
indebtedness shall not be used for the purpose of funding the routine and daily business
operations of the City. (Ref Ord 1152)
SECTION 2: THAT SECTION 7.02.3 BE HEREBY AMENDED AS FOLLOWS:
3. Any other fees created, or increased beyond the limits set forth in subsection 1, shall require
voter approval as stipulated in subsection 2.
A. For the purposes of this subsection, "fees"includes sales and use taxes,recycling
fees, gas and electric franchise fees and any other fee that produces a tax burden or
41
Ordinance No. Page 2
direct financial obligation for all property owners and/or residents of Fridley. (Ref
Ord 1152, 1244)
B. For the purposes of this subsection,the term "fees" does not include: utility charges,
Parks and Recreation Department participation fees, charges for photo-copying,
sales of municipal liquor store products, or civil and criminal fines and other charges
collected in cases of restitution or violation of law or contract. The term "fees" also
does not include rental housing fees,building permit fees,liquor license fees,the
extension or transfer of cable television service authority to additional service
providers for which fees are already being charged, fees for the operation of junk
yards, annual license fees for the operation of pawn shops and other regulated
business, and any other charge for services, including health and safety related Code
enforcement, and other goods, services or materials routinely provided by the City to
its citizens or other members of the public which,by law,must be limited to the
actual cost of the service being provided. The term "fees" shall not include any
special assessments made under Minnesota Statutes Section 429. (Ref Ord 1152,
1244)
C. For the purposes of this subsection, "fee increase" includes a new tax or fee, a
monetary increase in an existing tax or fee, a tax or fee rate increase, an expansion in
the legal definition of a tax or fee base, and an extension of an expiring tax or fee.
(Ref Ord 1152)
D. For the purposes of this subsection, "city" includes the city itself and all its
departments and agencies that are organized to exercise the"Powers of the City" as
defined in Chapter 1 of this Charter. "City" shall not include any body of
government owing its existence to separate constitutional or statutory authority
outside of the Charter,regardless of whether that other body of government has
jurisdiction or performs duties and services within the boundaries of the City. (Ref
Ord 1152)
E. For the purpose of addressing natural disasters this subsection does not apply to any
specific emergency measure authorized in Chapter 7, Section 7.08 or state law.
SECTION 3: THAT SECTION 7.03 BE HEREBY AMENDED AS FOLLOWS:
Section 7.03. BOARD OF REVIEW.
The Council shall constitute a board of review and shall meet as such in the usual place for holding
Council meetings to review, amend and equalize the assessed valuations according to state law_--a d
(10) days prior to the day of said meeting. (Ref. Special Election 1/12/60, Ord. 592)
42
Ordinance No. Page 3
SECTION 4: THAT SECTION 7.05 BE HEREBY AMENDED AS FOLLOWS:
Section 7.05. PASSAGE OF THE BUDGET.
The estimated budget shall be a principal item of business ate regular meeting(s) prior to the
deadline established in state law, at the times required by law and at in September. The Council
shall hold subsequent meeting(s) until the budget is adopted. - . - •-• - . •-- - . ' . - -
- • - -- --. The meetings shall be so conducted as to give interested
citizens a reasonable amount of time in which to be heard, and an opportunity to ask questions
prior to passage of the final budget. The budget estimates shall be read in full and the City
Manager shall explain the various items thereof as fully as may be deemed necessary by the
Council. The adopted annual budget wed-upen shall set forth in such detail as may be
determined by the City Council, the complete financial plan of the City for the ensuing fiscal
year,: . - . - _ -' - .•. - - - - - '� - -•. It shall indicate the
sums to be raised and from what sources, and the sums to be spent and for what purposes,
according to the plan indicated in Section 7.04. The total sum appropriated shall not exceed the
total estimated revenue. The Council shall adopt the budget by resolution in accordance with
state law. The resolution shall set forth the total of the budget and the totals of the major
- - , . , . __: :•-_ . - - . .. . . _. •- _ - .!A. The ud
.so=a -as
SECTION 5: THAT SECTION 7.08 BE HEREBY AMENDED AS FOLLOWS:
Section 7.08. EMERGENCY APPROPRIATION IN THE BUDGET.
1. The Council shall have power to establish an emergency appropriation as a part of the
budget, but not to exceed ten percent (10%) of the total budget. Transfers from the
emergency appropriation to any other appropriation shall be made only by a vote of at least
four(4)members of the Council.
2. The sums transferred to the several departments or divisions shall be considered as a part of
such appropriations and shall be used only for the purposes determined by the city manager
and approved designated by the Council.
SECTION 6: THAT SECTION 7.09 BE HEREBY AMENDED AS FOLLOWS:
Section 7.09. LEVY AND COLLECTION OF TAXES.
In accordance with Minnesota State Law, the Council shall levy by resolution the taxes necessary to
meet the requirements of the budget for the ensuing fiscal year. The City Clerk shall transmit to the
-. .. - • • •• - . . , - - -. - -' : - - . . . , The tax levy resolution
must be certified to the county in accordance with state law., Aa-statement of all the taxes levied,
and such taxes shall be collected and the payment thereof be enforced with and in like manner as
state and county taxes. No tax shall be invalid by reason of any informality in the manner of
levying the same, nor because the amount levied shall exceed the amount required to be raised for
43
Ordinance No. Page 4
the special purpose for which the same is levied,but in that case the surplus shall go into a suspense
fund, and shall be used to reduce the levy for the ensuing year.
SECTION 7: THAT SECTION 7.11 BE HEREBY AMENDED AS FOLLOWS:
Section 7.11. DISBURSEMENTS, HOW MADE.
All disbursements shall be made only upon the order of the City Manager or designee and-City
Clerk, duly authorized by a resolution or motion of the Council, and every such order shall specify
the purpose for which the disbursement is made, and indicate the fund out of which it is to be paid.
Each such order shall be directed to the Treasurer, and the latter shall issue a check payable to the
order of the person in whose favor the order was drawn. The Treasurer shall issue no check upon
any City funds except upon such order. In the discretion of the Council the order and check may be
a single instrument. No claim against the City shall be allowed unless accompanied by either an
itemized bill, or a payroll, or time sheet, each of which shall be approved and signed by the
responsible City officer who vouches for the correctness and reasonableness thereof The Council
may by ordinance make additional regulations for the safekeeping and disbursement of the City's
funds. The Council may by resolution or motion provide for the regular payment without specific
individual authorization by the Council of salaries and wages of regular employees, laborers, and
fixed charges which have been previously duly and regularly incurred.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS
DAY OF 2017.
Scott J. Lund, Mayor
ATTEST:
Debra A. Skogen, City Clerk
Public Hearing: June 26, 2017
1st Reading: July 10, 2017
2nd Reading:
Published on:
44
`Fn&ey CITY COUNCIL MEETING
OF July 10, 2017
To: Walter T. Wysopal, City Manager
From: Brian T. Weierke, Public Safety Director
Date: June 27,2017
Re: First Reading of an Ordinance Amending Fridley City Code 102.01, Disposal of
Lost,Unclaimed and Stolen Property to Allow for the Private Sale of Unclaimed
Property to a Nonprofit Organization with a Significant Mission of Community
Service
The police department receives approximately 70-100 lost,unclaimed, or stolen bikes into police
storage inventory annually. According to Fridley City Code Chapter 102, we currently wait 60
days for the proper owner to claim their bike. If no one comes forward, the bikes are considered
unclaimed and auctioned off with our current auction company Propertyroom.com.
Police department staff spends a significant amount of time entering bike information into the
Propertyroom.com system before the bikes are picked-up by Propertyroom.corn. In addition,
they assist in the labeling of each individual bike and help load them on to a truck for pick-up.
The proceeds from the sales of the bikes are deposited into the City of Fridley's general fund.
The bikes sell anywhere from$6.00- $25.00 with a majority of them selling at the lower end
range. The bikes are frequently sold in groups of up to ten bicycles, rather than individually, due
to their condition. In 2016 the City received$142.00 for bikes sold through Propertyroom.com.
Staff is interested in helping the police department become more efficient in disposing of the
unclaimed, lost or stolen bikes.
The proposed amendment would save police staff time by allowing the police department to
conduct a private sale of lost, unclaimed or abandoned bicycles at a price of$2.00 per bicycle to a
local non-profit community organization, for the purpose of refurbishing and repairing bicycles that
may be distributed to the youth within the community. The Fridley Columbia Heights Rotary Club
is interested in acquiring the bikes and working with Bikes 4 Kids, a non-profit located in Ham
Lake. The cities of Blaine, Lino Lakes, St. Paul and Spring Lake Park are currently participating
with the Bikes 4 Kids program. I spoke with Al Sannerud, Executive Director, and found they
will work with the Rotary Club and come to the City when requested to pick up our eligible
bikes with very little police staff time involved.
Staff recommends the first reading of an ordinance amending Chapter 102,as shown in Attachment
1.
45
Attachment 1
ORDINANCE NO.
AN ORDINANCE AMENDING FRIDLEY CITY CODE SECTION 102.01 DISPOSAL
OF LOST AND STOLEN PROPERTY TO ALLOW FOR THE PRIVATE SALE OF
UNCLAIMED PROPERTY TO A NONPROFIT ORGANIZATION WITH A
SIGNIFICANT MISSION OF COMMUNITY SERVICE
The Fridley City Council hereby finds after review, examination and recommendation of staff
that Fridley City Code Chapter 102 related to Police be hereby amended and ordains as follows:
102.01. DISPOSAL OF LOST, UNCLAIMED,AND STOLEN PROPERTY
Pursuant to this section, tThe Assistant City Manager/Public Safety Director shall dispose of
: : = - : •- - : :' :: •. : property lawfully coming into possession of the Fridley
Police Department in the course of municipal operation and remaining unclaimed by the owner
for a period of at least sixty (60) days. Disposition of such property may be by live public
auction, online public auction or, upon approval of the City Council, by private sale to a non-
profit organization that has a significant mission of community service. Public sales shall be
held at least annually„tThe proceeds from said such sales shall be deposited with the Treasurer
of the City of Fridley and become part of the General Fund. The former owner of sold property
shall have the right to payment of the sale price from the fund upon application and satisfactory
proof of ownership within the six (6) months of the sale. Notice of said public live auction sales
shall be given in a legal newspaper at least ten(10) days prior to said such sale. Any disposition
of property lawfully coming into possession of the Police Department may only occur after the
Police Department has made a reasonable effort to contact the legal owner of the property.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS
DAY OF 2017.
Scott J. Lund, Mayor
ATTEST:
Debra A. Skogen, City Clerk
First Reading:
Second Reading:
Publication:
46
AGENDA ITEM
1,-;„,,,, CITY COUNCIL MEETING
ridley
OF JULY 10, 2017
To: Walter T. Wysopal, City Manag9
From: Deborah Dahl,Human Resources Director
Brian Weierke,Public Safety Director
Date: July 7,2017
Re: CONTRACT WITH POLICE SERGEANTS
We are pleased and proud to announce a three-year tentative agreement has been reached between
the City of Fridley and the Police Sergeants' bargaining unit(L.E.L.S. Local #310) for the 2017,
2018 and 2019 calendar years.
The City and Union entered into negotiations in December of last year and reached an
impasse with regards to some of the terms of the contract, which resulted in continuing
discussions in a formal mediation on June 15, 2017. With the assistance of a mediator from
the Bureau of Mediation Services, both parties reached,what we believe is a positive and
reasonable settlement. The unit has taken a vote and have approved the tentative agreement,
which is attached for your review and final Council approval at the July 10, 2017 Council
meeting.
The terms of the agreement are summarized below:
SUMMARY OF CHANGES:
1. Article 33 - Duration (Three years -2017, 2018 and 2019)
2. Article 16 -Insurance
Employees in this bargaining unit will receive the same insurance benefit package as all
other City employees, which includes the health, dental and life insurance and alternatives
(cash option or benefit leave). Having the same benefit package across the board has been a
long-standing pattern and valued practice at Fridley, which is unique to our City and
difficult to important to defend to keep fairness between all groups.
3. Article 21 -Wages
The biggest challenge in negotiations has been in establishing a list of cities which compare
to Fridley in order to determine what the market is. Both parties disagreed as to who should
be on that list of comparisons and ultimately no agreement was reached about the list,
making it impossible to establish the market. It is the City's position that our Sergeants are
paid at the market or within one percent(1%)of the 2016 rates for comparable cities.
47
Memo to Walter T. Wysopal
July 7, 2017
Page 2
Both parties agreed to a 2.5% general increase or COLA for 1/1/2017, a general increase of
2.75%on 1/1/2018, and a 3% general increase on 2019.
4. Article 23—Separation Benefit Plan
Both parties agreed that there was some outdated language which no longer applied to
current employees and it was removed from the contract. The benefit provided a separation
benefit of$200 per year for each year of service up to 20 years of service. It was only
provided to employees hired prior to 1/1/1986 and since no Sergeants meet this criteria, the
language was eliminated.
5. Article 2—Holidays
Both parties agreed to increase the number of City-paid holidays from eleven(11)to twelve
(12). Currently all groups have eleven (11) City-paid holidays, which are counted as eight
(8) hour days. Both parties agreed that this would become effective for 2017 and that the
City would designate the holiday each year going forward.
The City's research showed that the cities we identify as peer cities provide 12 paid holidays
per year.
6. Article 25 -Retiree Health Insurance
Since the last contract ratified in 2014, employees in the unit agreed to participate in an
Retiree Health Savings Plan (RHSP) or often referred to as a post-employment health
savings plan (PEHSP)through ICMA. This fund is administered by the ICMA-RC
Corporation, which manages the City's Deferred Compensation 457 Plan.
While there are no City contributions made into this fund, there may be some taxes related
to offering this plan due to the Healthcare Reform Initiatives. At this point, it is expected
any fees will be nominal.
Employees agreed to increase their contributions from $25 per pay check up to $50 per
paycheck. With the exception of the PCORI taxes mentioned above, there are no additional
costs to the City to manage this fund. Employees pay for any fees related to their own
investments.
7. Article 30—Employee Education Program
Both parties recognize the value an importance in continuing education and agreed to
increase the Tuition Reimbursement from $2,925 per year to $3,600. The City Manager
agreed to consider any additional requests on a case-by-case basis.
8. Housekeeping Changes
Since there was an article that was removed (Article 23), it meant that all of the article
numbers would change and there were some minor changes to language to provide
clarification and/or fix grammatical errors.
48
Memo to Walter T. Wysopal
July 7, 2017
Page 3
9. Promotions and Additional Member Added To Unit
With the recent retirements and changes in police administration, Public Safety Director
Brian Weierke has prepared for promotional appointments for September of 2017 initiated
by the pending retirement of Captain Mike Monsrud. In addition, he has proposed some
internal restructuring and title changes, one of which is the current Police Inspector who will
become a Sergeant and added to the unit.
ESTIMATED COSTS:
The costs for the proposed contract for 2017-2019 (for seven members) are estimated below:
Item 2017 2018 2019
Wages (base wages, includes PERA*&taxes) $683,743 $773,651 $805,893
12th Holiday(if 100%cashed out) 2,457 2,517 2,634
Tuition Reimbursement (1 employee) 3,600 3,600 3,600
Total $689,800 $779,768 $812,127
The 2017 budget planned for $649,525 (2% general increase), which this tentative agreement now
results in an estimated increase of$34,218 to the General Fund.
Notes:
1) These projections do not include overtime, shift differential, court time.
2) Legislative changes are uncertain in terms of additional employer contributions. Currently
the PERA P&F Fund Employer Contributions is 16.2% and is likely to see increases (up to
1.5% over two years for 2017 and 2018), but it has not been approved by the time of this
settlement.
3) In 2017, one additional sergeant was added to the unit.
ACTION NEEDED:
Staff is recommending that the City Council approve this tentative agreement and resolution at the
July 10, 2017, Council meeting. I will be in attendance at the pre-meeting and Council meeting to
answer any questions you may have.
DKD/BTW
49
RESOLUTION NO.2017-
A RESOLUTION APPROVING AND AUTHORIZING SIGNING
AN AGREEMENT WITH SERGEANTS OF THE CITY OF
FRIDLEY POLICE DEPARTMENT FOR THE YEARS 2017,2018 AND 2019
WHEREAS, the Law Enforcement Labor Services, Inc. as bargaining representative of the Police
Sergeants (Local #310) of the City of Fridley, has presented to the City of Fridley various requests
relating to the wages and working conditions of Police Sergeants of the Police Department of the
City of Fridley; and
WHEREAS, the City of Fridley presented various requests to the Union and to the Employees
relating to wages and working conditions of Police Sergeants of the Police Department of the City
of Fridley; and
WHEREAS, representatives of the Union and the City have met and negotiated in good faith
regarding the requests of the Union and the City; and
WHEREAS, representatives of the Union and the City were not able to reach an agreement and
participated in a mediation with the Bureau of Mediation Services on June 15,2017; and
WHEREAS, with the assistance of a mediator, representatives of the Union and the City were able
to reach an agreement to settle the 2017,2018 and 2019 contract; and
WHEREAS, the 2017, 2018 and 2019 contract (Exhibit "A") is the result of that collective
bargaining process, and
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves said agreement
and the Mayor and the City Manager are hereby authorized to execute the attached Agreement
(Exhibit"A")relating to wages and working conditions of Police Sergeants of the City of Fridley.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS
10th DAY OF JULY,2017.
SCOTT J. LUND—MAYOR
ATTEST:
DEBRA A. SKOGEN -CITY CLERK
50
"EXHIBIT A"
LABOR AGREEMENT
BETWEEN
THE CITY OF FRIDLEY
AND
LAW ENFORCEMENT LABOR SERVICES, INC.
LOCAL NO. 310
(Police Sergeants)
2017, 2018 & 2019
51
LABOR AGREEMENT
BETWEEN
THE CITY OF FRIDLEY
AND
LAW ENFORCEMENT LABOR SERVICES, INC.
LOCAL NO. 310
2017, 2018 & 2019
TABLE OF CONTENTS
ARTICLE PAGE
1. Purpose of Agreement 1
2. Recognition 1
3. Definitions 1
4. Employer Security 3
5. Employer Authority 3
6. Union Security 3
7. Employee Rights - Grievance Procedure 4
8. Savings Clause 7
9. Seniority 7
10. Discipline 8
11. Constitutional Protection 9
12. Work Schedules 9
13. Overtime 9
ii
52
14. Court Time 9
15. Call Back Time 10
16. Insurance 10
17. Standby Pay 13
18. Uniforms 13
19. P.O.S.T. Training 13
20. Working Out of Class Pay 13
21. Wage Rates 14
22. Separation and Benefit Plan 14
23. Legal Defense 14
24. Probationary Periods 14
25. Annual Leave 15
26. Holidays 16
27. Short-term Disability 17
28. Bereavement Leave Pay 18
29. Jury Pay 18
30. Compensatory Time 18
31. Employee Education Program 18
32. Waiver 20
33. Duration 20
53
LABOR AGREEMENT
BETWEEN
THE CITY OF FRIDLEY
AND
LAW ENFORCEMENT LABOR SERVICES, INC.
LOCAL NO. 310
2017, 2018 & 2019
Article 1. Purpose of Agreement
This Agreement is entered into between the City of Fridley, hereinafter called the
Employer, and Law Enforcement Labor Services, Inc., hereinafter called the Union.
It is the intent and purpose of this Agreement to:
1.1 Establish procedures for the resolution of disputes concerning this
Agreement's interpretation and/or application; and
1.2 Place in written form the parties' agreement upon terms and conditions of
employment for the duration of this Agreement.
Article 2. Recognition
2.1 The Employer recognizes the UNION as the exclusive representative for all
employees, under Minnesota Statutes, Section 179A.03, subdivision 8, for all
employees in a unit certified by the State of Minnesota Bureau of Mediation
Services.
1. Sergeant
2.2 In the event the Employer and the Union are unable to agree as to the
inclusion or exclusion of a new or modified job class, the issue shall be
submitted to the Bureau of Mediation Services for determination.
Article 3. Definitions
3.1 Union •
Law Enforcement Labor Services. Inc.
1
54
3.2 Union Member
A member of the Law Enforcement Labor Services, Inc.
3.3 Employee
A member of the exclusively recognized bargaining unit.
3.4 Department
The Fridley Police Department.
3.5 Employer
The City of Fridley.
3.6 Chief
The Public Safety Director of the Fridley Police Department.
3.7 Union Officer
Officer elected or appointed by the Law Enforcement Labor Services, Inc.
3.8 Investigator/Detective
An Employee specifically assigned or classified by the Employer to the job
classification and/or job position of Investigator/Detective.
3.9 Overtime
Work performed at the express authorization of the Employer in excess of the
Employee's scheduled shift.
3.10 Scheduled Shift
A consecutive work period, including rest breaks and a lunch break.
3.11 Rest Breaks
Periods during the scheduled shift, in which the Employee remains on
continual duty and is responsible for all assigned duties.
3.12 Lunch Break
A period during the scheduled shift, in which the Employee remains on
continual duty and is responsible for assigned duties.
2
55
3.13 Strike
Concerted action in failing to report for duty, the willful absence from one's
position, the stoppage of work, slow-down, or abstinence in whole or in part
from the full, faithful, and proper performance of the duties of employment
for the purposes of inducing, influencing or coercing a change in the
conditions or compensation or the rights, privileges or obligations of
employment.
3.14 Job Classification Seniority
Length of continuous service within any job classification covered by this
AGREEMENT.
3.15 Employer Seniority
Length of continuous service with the EMPLOYER.
Article 4. Employer Security
4.1 The Union agrees that during the life of this Agreement the Union will not
cause, encourage, participate in or support any strike, slow-down or other
interruption of or interference with the normal functions of the Employer.
Article 5. Employer Authority
5.1 The Employer retains the full and unrestricted right to operate and manage
all personnel, facilities, and equipment; to establish functions and programs;
to set and amend budgets; to determine the utilization of technology; to
establish and modify the organizational structure; to select, direct, and
determine the number of personnel; to establish work schedules, and to
perform any inherent managerial function not specifically limited by this
Agreement.
5.2 Any term and condition of employment not specifically established or
modified by this Agreement shall remain solely within the discretion of the
Employer to modify, establish, or eliminate.
Article 6. Union Security
6.1 The Employer shall deduct from the wages of Employees who authorize such
a deduction in writing an amount necessary to cover monthly Union dues.
Such monies shall be remitted as directed by the Union.
6.2 The Union may designate Employees from the bargaining unit to act as
steward(s) and alternate(s) and shall inform the Employer in writing of such
3
56
choices and changes in the position(s) of steward and/or alternate.
6.3 The Employer shall make space available on the Employee bulletin board for
posting Union notice(s) and announcement(s).
6.4 The Union agrees to indemnify and hold the Employer harmless against any
and all claims, suits, orders, or judgments brought or issued against the
Employer as a result of any action taken or not taken by the Employer under
the provisions of this Article.
Article 7. Employee Rights -Grievance Procedure
7.1 Definition of a Grievance
A grievance is defined as a dispute or disagreement as to the interpretation
or application of the specific terms and conditions of this Agreement.
7.2 Union Representatives
The Employer will recognize Representatives designated by the Union as the
grievance representatives of the bargaining unit having the duties and
responsibilities established by this Article. The Union shall notify the
Employer in writing of the names of such Union Representatives and of their
successors when so designated as provided by Section 6.2 of this Agreement.
7.3 Processing of Grievance
It is recognized and accepted by the Union and the Employer that the
processing of grievances as hereinafter provided is limited by the job duties
and responsibilities of the Employees and shall therefore be accomplished
during normal working hours only when consistent with such Employee
duties and responsibilities. The aggrieved Employee and a Union
Representative shall be allowed a reasonable amount of time without loss in
pay when a grievance is investigated and presented to the Employer during
normal working hours provided that the Employee and the Union
Representative have notified and received the approval of the designated
supervisor who has determined that such absence is reasonable and would
not be detrimental to the work programs of the Employer.
7.4 Procedure
Grievances, as defined by Section 7.1, shall be resolved in conformance with
the following procedure:
Step 1
An Employee claiming a violation concerning the interpretation or
4
57
application of this Agreement shall, within twenty-one (21) calendar days
after such alleged violation has occurred, present such grievance to the
Employee's supervisor as designated by the Employer. The Employer-
designated representative will discuss and give an answer to such Step 1
grievance within ten (10) calendar days after receipt. A grievance not
resolved in Step 1 and appealed to Step 2 shall be placed in writing setting
forth the nature of the grievance; the facts on which it is based; the provision
or provisions of the Agreement allegedly violated; the remedy requested; and
shall be appealed to Step 2 within ten (10) calendar days after the Employer-
designated representatives final answer to Step 1. Any grievance not
appealed in writing to Step 2 by the Union within ten (10) calendar days
shall be considered waived.
Step 2
If appealed, the written grievance shall be presented by the Union and
discussed with the Employer-designated Step 2 representative. The
Employer-designated representative shall give the Union the Employer's
answer in writing within ten (10) calendar days after receipt of such Step 2
grievance. A grievance not resolved in Step 2 may be appealed to Step 3
within ten (10) calendar days following the Employer-designated
representative's final answer in Step 2. Any grievance not appealed in
writing to Step 3 by the Union within ten (10) calendar days shall be
considered waived.
Step 2a
If the grievance is not resolved at Step 2 of the grievance procedure, the
parties, by mutual agreement, may submit the matter to mediation with the
Bureau of Mediation Services. Submitting the grievance to mediation
preserves timeliness for Step 3 of the grievance procedure. Any grievance not
appealed in writing to Step 3 by the Union within ten (10) calendar days of
mediation shall be considered waived.
Step 3
A grievance unresolved in Step 2 or Step 2a and appealed to Step 3 by the
Union shall be submitted to arbitration subject to the provisions of the Public
Employment Labor Relations Act of 1971, as amended. The selection of an
arbitrator shall be made in accordance with the "Rules Governing the
Arbitration of Grievances" as established by the Bureau of Mediation
Services.
7.5 Arbitrator's Authority
a. The arbitrator shall have no right to amend, modify, nullify, ignore,
add to, or subtract from the terms and conditions of this Agreement.
5
58
The arbitrator shall consider and decide only the specific issue(s)
submitted in writing by the Employer and the Union, and shall have
no authority to make a decision on any other issue not so submitted.
b. The arbitrator shall be without power to make decisions
contrary to, or inconsistent with, or modifying or varying in any way to
application of laws, rules, or regulations having the force and effect of
law. The arbitrators decision shall be submitted in writing within
thirty (30) days following close of the hearing or the submission of
briefs by the parties, whichever be later, unless the parties agree to an
extension. The decision shall be binding on both the Employer and the
Union and shall be based solely on the arbitrator's interpretation or
application of the express terms of this Agreement and to the facts of
the grievance presented.
c. The fees and expenses for the arbitrator's services and
proceedings shall be borne equally by the Employer and the Union
provided that each party shall be responsible for compensating its own
representatives and witnesses. If either party desires a verbatim
record of the proceedings, it may cause such a record to be made,
providing it pays for the record. If both parties desire a verbatim
record of the proceedings the cost shall be shared equally.
7.6 Waiver
If a grievance is not presented within the time limits set forth above, it shall
be considered "waived." If a grievance is not appealed to the next step within
the specified time limit or any agreed extension thereof, it shall be considered
settled on the basis of the Employer's last answer. If the Employer does not
answer a grievance or an appeal thereof within the specified time limits the
Union may elect to treat the grievance as denied at that step and
immediately appeal the grievance to the next step. The time limit in each
step may be extended by mutual written agreement of the Employer and the
Union in each step.
7.7 Choice of Remedy
If, as a result of the written Employer response in Step 2 or 2a, the grievance
remains unresolved, and if the grievance involves the suspension, demotion
or discharge of an Employee who has completed the required probationary
period, the grievance may be appealed either to Step 3 of Article 7 or to
another procedure such as Veteran's Preference or Fair Employment. If
appealed to any procedure other than Step 3 of this Article, the grievance is
not subject to the arbitration procedure as provided in Step 3 of Article
7. The aggrieved Employee shall indicate in writing which procedure is to be
utilized - Step 3 of Article 7 or an alternate procedure - and shall sign a
statement to the effect that the choice of the alternate procedure precludes
6
59
the aggrieved Employee from making a subsequent appeal through Step 3 of
Article 7.
Except with respect to statutes under jurisdiction of the United States Equal
Opportunity Commission, an employee pursuing a statutory remedy is not
precluded from also pursuing an appeal under this grievance procedure. If a
court of competent jurisdiction rules contrary to the ruling in EEOC v. Board
of Governors of State Colleoes and Universities, 957 F.2d 424 (7th Cir.), cert.
denied, 506 U.S. 906, 113 S.Ct. 299(1992), or if Board of Governors is
judicially or legislatively overruled, this paragraph of this Section shall be
null and void.
Article 8. Savings Clause
8.1 This Agreement is subject to the laws of the United States, the State of
Minnesota and the City of Fridley. In the event any provision of this
Agreement shall be held to be contrary to law by a court of competent
jurisdiction from whose final judgment or decree no appeal has been taken
within the time provided such provisions shall be voided. All other provisions
of this Agreement shall continue in full force and effect. The voided provision
may be renegotiated at the written request of either party.
Article 9. Seniority
9.1 Seniority shall be determined by Job Classification Seniority and posted in an
appropriate location. Seniority rosters may be maintained by the Director of
Public Safety on the basis of both Job Classification Seniority and Employer
Seniority.
9.2 During the probationary period a newly hired or rehired Employee may be
discharged at the sole discretion of the Employer. During the probationary
period a promoted or reassigned Employee may be replaced in his/her
previous position at the sole discretion of the Employer.
9.3 A reduction of work force will be accomplished on the basis of Employer
Seniority. Employees shall be recalled from layoff on the basis of Employer
Seniority. An Employee on layoff shall have an opportunity to return to work
within one (1) year of the time of his/her layoff before any new Employee is
hired.
9.4 Senior Employees will be given preference with regard to transfer, job
classification and assignments when the job-relevant qualifications of
Employees are equal.
9.5 Employees shall be given shift assignments preference on the basis of Job
Classification Seniority.
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9.6 One continuous scheduled annual leave period (not to exceed two weeks)
shall be selected on the basis of Job Classification Seniority until March 1st
of each calendar year. After March 1st, scheduled annual leave shall be on a
first-come, first-served basis.
9.7 Employees shall lose their Employer Seniority for the following reasons:
a. Discharge, if not reversed;
b. Resignation;
c. Unexcused failure to return to work after expiration of a
vacation or formal leave of absence. Events beyond the control of the
Employee, which prevent the Employee from returning to work, will
not cause loss of seniority;
d. Retirement.
Article 10. Discipline
10.1 The Employer will discipline Employees for just cause only. Discipline will be
in one or more of the following forms:
a. oral reprimand;
b. written reprimand:
c. suspension;
d. demotion; or
e. discharge.
10.2 Suspensions, demotions and discharges will be in written form.
10.3 Written reprimands, notices of suspension, and notices of discharge which are
to become part of an Employee's personnel file shall be read and
acknowledged by signature of the Employee. Employees and the Union will
receive a copy of such reprimands and/or notices.
10.4 Employees may examine their own individual personnel files at reasonable
times under the direct supervision of the Employer.
10.5 Discharges will be preceded by suspension without pay for forty (40)
regularly scheduled working hours unless otherwise required by law.
10.6 Employees will not be questioned concerning an investigation of disciplinary
action unless the Employee has been given an opportunity to have a Union
representative present at such questioning.
10.7 Grievances relating to this Article shall be initiated by the Union in Step 2 of
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the grievance procedure under Article 7.
Article 11. Constitutional Protection
11.1 Employees shall have the rights granted to all citizens by the United States
and Minnesota State Constitutions.
Article 12. Work Schedules
12.1 The normal work year is an average forty (40)-hour workweek for full-time
Employees, to be accounted for by each Employee through:
a. hours worked on assigned shifts;
b. holidays;
c. assigned training;
e. authorized leave time.
12.2 Nothing contained in this or any other Article shall be interpreted to be a
guarantee of a minimum or maximum number of hours the Employer may
assign Employees.
Article 13. Overtime
13.1 Employees will be compensated at one and one-half(1-1/2) times the
Employee's regular base pay rate for hours worked in excess of the
Employees regularly scheduled shift. Changes of shifts do not qualify an
Employee for overtime under this Article.
13.2 Overtime will be distributed as equally as practicable.
13.3 Overtime refused by Employees will for record purposes under Article 13.2 be
considered as unpaid overtime worked.
13.4 For the purpose of computing overtime compensation overtime hours worked
shall not be pyramided, compounded or paid twice for the same hours
worked.
13.5 Overtime will be calculated to the nearest fifteen (15) minutes.
13.6 Employees have the obligation to work overtime or call backs if requested by
the Employer unless unusual circumstances prevent the Employee from so
working.
Article 14. Court Time
14.1 An Employee who is required to appear in court during his/her scheduled off-
duty time shall receive a minimum of three (3) hours pay at one and one-half
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(1-1/2) times the Employee's base pay rate. The City may assign the
Employee to stand by pending the notification of their appearance being
required. Unless otherwise specified by the City or the prosecutor, this period
of standby shall commence two (3) hours prior to the time scheduled for the
Employee's appearance in court. The Employee will be compensated for three
(3) hours at their base rate as provided in Article 21.1 for each day on
standby.
14.2 If the court appearance is scheduled during the Employee's off'time, and if
the court appearance is cancelled, the Employee will be notified by the end of
the business day (5:00 p.m.) preceding the court appearance. If notification of
cancellation is not made by the end of the business day (5:00 p.m.) preceding
the court appearance, the Employee will receive standby pay for three (3)
hours at their base rate of pay.
14.3 The business day notice applies to all court cases for which the Employee
receives notice resulting from their employment with the City.
14.4 Employees who are assigned to standby for a court appearance during their
off-duty time, and who are then notified by the prosecuting attorney that they
need to appear and who do appear in court shall receive a minimum of three
(3) hours pay at one and one-half(1-1/2) times the Employee base rate of pay.
Employees will not be paid both standby pay and for three (3) hours at one
and one-half their base rate of pay.
14.5 Employees will be required to appear for the Court Trials/Traffic Court, for
Contested Omnibus Hearings, for Implied Consent Hearings, and for any
other court appearance where the City or the prosecuting attorney directs
that standby is not feasible.
Article 15. Call Back Time
15.1 An Employee who is called to duty during the Employee's scheduled off-duty
time shall receive a minimum of three (3) hours pay at one and one-half(1-
1/2) times the Employee's base pay rate. An extension or early report to a
regularly scheduled shift for duty does not qualify the Employee for the three
(3) hour minimum.
15.2 An Employee who works extra-duty work (outside employment) during the
Employee's scheduled off-duty time shall receive a minimum of two (2) hours
pay at one and one-half (1-1/2) times the Employee's base pay rate.
Article 16. Insurance
16.1 For the calendar year 2017, for Employees who choose single coverage in the
Base Plan, the Employer will contribute up to $739.88 per month per
employee toward the single health insurance premium and $1,571.07 per
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month toward the dependent health insurance premium, or an amount equal
to that provided to non-union employees, whichever is greater, in accordance
with the Employer's Flexible Benefit Plan.
For the calendar years of 2018 and 2019, for those Employees who choose
coverage in the Base Plan, the Employer will contribute the same amount
provided to non-union employees. If the 2018 or 2019 employer contribution
rates for the non-union employees are less, the previous year's contribution
will remain in effect.
16.2 For the calendar year 2017, for Employees who choose the high deductible
health plan and health reimbursement arrangement (HRA), the Employer
will contribute $603.97 per month toward the single health insurance
premium and $1,459.07 toward dependent health insurance premium, or an
equal amount to that provided to non-union employees, whichever is greater,
in accordance with the Employer's Flexible Benefit Plan.
For the calendar years of 2018 & 2019, for those Employees who choose
coverage in the HRA Plan, the Employer will contribute the same
amount provided to non-union employees.
If the 2018 or 2019 employer contribution rates for the non-union employees
are less, the previous year's contribution will remain in effect.
16.3 For the calendar year 2017, for Employees who choose the high deductible
health plan and health reimbursement arrangement (HRA), the Employer
will contribute $100 per month toward the VEBA Trust Account, or an equal
amount to that provided to non-union employees, whichever is greater, in
accordance with the Employer's Flexible Benefit Plan
For the calendar years of 2018 & 2019, for those Employees who choose
coverage in the HRA Plan, the Employer will contribute the same amount
provided to non-union employees in their HRA VEBA.
If the 2018 or 2019 employer contribution rates for the non-union employees
are less, the previous year's contribution will remain in effect.
16.4 For the calendar year 2017, for Employees who choose the high deductible
health plan and healthcare savings account (HSA), the Employer will
contribute $570.17 per month toward single health insurance premium and
$1,459.07 toward the dependent health insurance premium, or an equal
amount to that provided to non-union employees, whichever is greater, in
accordance with the Employer's Flexible Benefit Plan.
For the calendar years of 2018 & 2019, for those Employees who choose
coverage in the HSA Plan, the Employer will contribute the same amount
provided to non-union employees in their HSA account.
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If the 2018 or 2019 employer contribution rates for the non-union employees
are less, the previous year's contribution will remain in effect.
16.5 For the calendar year 2017, for Employees who choose the high deductible
health plan and healthcare savings account (H.S.A.), the Employer will
contribute $100 per month toward the H.S.A. Account, or an equal amount to
that provided to non-union employees, whichever is greater, in accordance
with the Employer's Flexible Benefit Plan.
For the calendar years 2018 & 2019, for Employees who choose the high
deductible health plan and healthcare savings account (H.S.A.), the Employer
will contribute an equal amount toward the HSA as is provided to non-union
employees, whichever is greater, in accordance with the Employer's Flexible
Benefit Plan.
16.6 For the calendar years of 2017, for Employees who choose dental coverage,
the Employer will contribute up to $25 per month toward the dental
insurance premium, or an amount equal to that provided to non-union
employees, whichever is greater, in accordance with the Employer's Flexible
Benefit Plan.
For the calendar years of 2018 & 2019, for those Employees who choose
dental coverage, the Employer will contribute the same amount provided to
non-union employees.
If the 2018 or 2019 employer contribution rates for the non-union employees
are less, the previous year's contribution will remain in effect.
16.7 For the calendar year of 2017, the Employer will provide group term life
insurance with a maximum of $25,000 per Employee and additional
accidental death and disability insurance with a maximum of $25,000 per
Employee (current cost is $2.88 per month), or an amount equal to that
provided to non-union employees, whichever is greater, in accordance with
the Employer's Flexible Benefit Plan.
For the calendar years of 2018 & 2019, the Employer will contribute the same
amount for group term life insurance provided to non-union employees.
If the 2018 or 2019 employer contribution rates for the non-union employees
are less, the previous year's contribution will remain in effect.
16.8 For the calendar year 2017, 2018 & 2019, in accordance with the Employer's
Flexible Benefit Plan, Employees have the option during an open enrollment
period or during approved qualified events to decline health or dental
insurance coverage, provided they provide proof of coverage elsewhere. In lieu
of electing health and dental benefits, Employees may elect the option of
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having ten (10) additional Benefit Leave Days or a monthly cash benefit of
$476.77, or the amount equal to or greater than the amount provided to non-
union employees.
For the calendar years 2018 & 2019, for Employees who choose to waive the
health and dental programs and elect Benefit Leave Days or the monthly
cash option, the Employer will contribute the same amount provided to non-
union employees, whichever is greater, in accordance with the Employer's
Flexible Benefit Plan.
If the 2018 or 2019 employer contribution rates for the non-union employees
are less, the previous year's contribution will remain in effect.
Benefit Leave days are required to be used within in the calendar year and
may not be carried into the following year.
Article 17. Standby Pay
17.1 Employees required by the Employer to stand by shall be paid for such
standby time at the rate of one hour's pay for each hour on standby.
Employees placed on standby shall remain able to respond within a
reasonable time. Such reasonable time, if not otherwise specified at the time
of assignment to standby, shall be one (1) hour to the police department, or
other location designated by the City. Employees placed on standby shall
remain available to be contacted by the Employer by normal means to include
phone or wireless communication devices.
Article 18. Uniforms
18.1 The Employer shall provide required uniform and equipment items. Non-
uniformed Employees shall be reimbursed up to $450.00 per year for clothing
allowance.
Article 19. P.O.S.T. Training
19.1 Employer shall assign training at Employer's expense for Police Sergeants to
complete a minimum of 48 hours of P.O.S.T. Board-approved education
during each three-year licensing period.
19.2 Employer shall pay the cost of maintaining P.O.S.T. licensure for all
Employees required to maintain the license.
Article 20. Working Out of Class Pay
20.1 Employees assigned by the Employer to assume the full responsibilities and
authority of a higher job classification shall receive the salary schedule of the
higher classification for the duration of the assignment.
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Article 21. Wage Rates
21.1 The following hourly wage rates will apply for 2017, 2018 & 2019 (amounts
may be rounded to two decimal points):
Step Jan. 1, 2017 Jan. 1, 2018 Jan. 1, 2019
Start 43.00 44.18 45.51
1 Year 43.63 44.83 46.18
2 Year 44.86 46.10 47.48
21.2 Specialty Pay - Any sergeant assigned to investigation will be compensated
an additional $225 per month.
21.3 Shift Differential -Employees who work between 11 p.m. and 7 a.m. shall be
paid a shift differential for hours worked between those times, according to the following
schedule:
a. An additional $1.00 per hour will be paid for regular hours worked.
b. An additional one and one-half(1 1/2)times the shift differential ($1.50 per hour)
will be paid in addition to overtime compensation for hours worked in
addition to a regularly scheduled shift, and for call back or early report to a shift,
for extra duty hours, or voluntary overtime shifts.
c. An additional two (2)times the shift differential ($2.00 per hour)will be paid in
addition to overtime pay for overtime hours worked on a holiday.
d. Shift differential does not apply to any leave type taken for hours during those hours.
Article 22. Legal Defense
22.1 Employees involved in litigation because of proven negligence, or non-
observance of laws, or of a personal nature, may not receive legal defense by
the municipality.
22.2 Any Employee who is charged with a traffic violation, ordinance violation or
criminal offense arising from acts performed within the scope of his/her
employment, when such act is performed in good faith and under the direct
order of his/her supervisor, shall be reimbursed for attorney's fees and court
costs actually incurred by such Employee in defending against such charge.
22.3 Employer will provide protection for all Employees against false arrest
charges.
Article 23. Probationary Periods
23.1 All newly hired, rehired, or promoted Employees will serve a one year
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probationary period.
Article 24. Annual Leave
24.1 Each Employee shall be entitled to annual leave away from employment with
pay. Employees shall accrue annual leave based on an average eight (8) hour
workday. Annual leave may be used for scheduled or emergency absences
from employment. Annual leave pay shall be computed at the regular rate of
pay to which such an Employee is entitled provided, however, that the
amount of any compensation shall be reduced by the payment received by the
Employee from workers' compensation insurance, Public Employees
Retirement Association disability insurance, or Social Security disability
insurance. An Employee's accumulation of annual leave will be reduced only
by the amount of annual leave for which the Employee received
compensation.
24.2 Seniority shall apply on scheduled annual leave up to March 1st of each year.
After March 1st scheduled annual leave shall be on a first-come, first-served
basis.
24.3 Annual leave shall accrue at the rate of eighteen (18) days (144 hours) per
year for the first seven (7) years (84 consecutive months) of employment with
the City.
An Employee who has worked seven (7) years (84 consecutive months) shall
accrue annual leave at the rate of twenty-four (24) days (192 hours)per year,
beginning with the eighty- fifth (85th) month of consecutive employment with
the City.
An Employee who has worked fifteen (15) years (180 consecutive months)
shall accrue annual leave at the rate of twenty-six (26) days (208 hours) per
year, beginning with the one hundred eighty-first (181st) month of
consecutive employment with the City.
These rates are based on a forty-hour (40) regular workweek. The actual
amount credited to an Employee in any given pay period shall be pro-rated
according to the actual number of regular hours worked during that pay
period. Hours worked on overtime, callback, or standby shall not enter into
the calculation of the accrual of annual leave.
24.4 The maximum total accumulation of annual leave at the end of any given
year shall be thirty (40) days (320 hours).
Effective 1/1/2014, an Employee who has worked twenty (20) years (240
consecutive months) shall accrue annual leave at the rate of twenty-eight (28)
days (224 hours) per year, beginning with the two hundred forty first (241)
month of successive employment.
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24.5 An Employee who wishes to take advantage of the catch-up provision for the
City's 457 Deferred Compensation Plan may exchange as many days as
desired for cash under the following conditions:
a. The Employee's cap is reduced by the number of days
exchanged.
b. In no case may the cap be reduced below thirty (35) days (280
hours).
c. An Employee taking advantage of this provision must file the
appropriate forms with the payroll division of the Employer.
24.6 Upon separation from employment with the City, an Employee will be paid
one (1) days salary for each day of accrued annual leave remaining in the
Employee's balance.
24.7 Effective adoption of the contract, all sergeants shall be enrolled in a
retirement health savings plan (RHS) and shall contribute $50.00 per pay
period into their account.
Upon separation from employment, sergeants will contribute 50% of all
unpaid leave or accruals due to the employee (such as accrued annual leave,
comp time, holiday pay, wellness leave, benefit leave, separation benefit, etc.)
and shall be placed into the employee's PEHCSP. This would not include any
regular wages or benefits paid out in the employee's final paycheck.
Article 25. Holidays
25.1 Employees will accrue eight (8) hours of holiday leave for each of twelve (12)
holidays in a calendar year.
25.2 In addition to the twelve (12) holidays, Employees shall be paid at one and
one-half(1-1/2) times their base rate of pay for all hours worked on the actual
holiday between the hours of midnight and midnight. For any overtime hours
worked on a holiday Employees will be paid two (2) times their base rate of
pay.
25.3 Employees, with approval, may use accumulated holiday leave time in any
hourly increment the Employee chooses.
25.4 If an additional holiday is awarded to other non-union employees, it would be
provided to the Union as well.
25.5 Once a year, Employees will be paid for any unused holiday hours remaining
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after Dec. 31st of each year. Payment will be made at the Employee's hourly
rate in effect on Dec. 31st of the affected year.
25.6 The City will be responsible for designating the holidays and communicating
to Employees in advance of the effected year.
Article 26. Short Term Disability
26.1 Calculation of the short-term disability benefit shall be based on an average
eight (8) hour workday. Each Employee who has successfully completed the
Employee's probationary period shall be eligible for the short-term disability
benefit. Such an Employee shall be entitled to full pay commencing on the
twenty-first (21st) consecutive working day on which the Employee is absent
(after absence for 160 consecutive regularly scheduled working hours) due to
a physician-certified illness or injury off the job, and continuing until the
Employee returns to work able to carry out the full duties and responsibilities
of the Employee's position or through the one hundred tenth (110th) working
day (880th regularly scheduled working hour) of absence whichever occurs
first. Such an Employee shall also be entitled to full pay commencing on the
eleventh (11th) consecutive working day on which the Employee is absent
(after absence for eighty consecutive regularly scheduled working hours) due
to a physician-certified illness or injury on the job and continuing until the
Employee returns to work able to carry out the duties and responsibilities of
the Employee's position or through the one hundredth (100th) working day
(800th regularly scheduled working hour) of absence, whichever occurs first.
The amount of any compensation for the short-term disability benefit shall be
reduced by any payment received by the disabled Employee from workers'
compensation insurance, Public Employees Retirement Association disability
insurance, or Social Security disability insurance. Payment of short-term
disability benefit by the City to an Employee shall not exceed ninety (90)
working days (720 working hours) for any single illness or injury, regardless
of the number and spacing of episodes. The annual leave balance of an
Employee receiving short-term disability benefit shall not be reduced nor
shall such Employee accrue annual leave during that period.
26.2 Before any short-term disability payments are made by the Employer to an
Employee, the Employer may request and is entitled to receive a certificate
signed by a competent physician or other medical attendant certifying to the
fact that the entire absence was, in fact due to the illness or injury and not
otherwise. The Employer also reserves the right to have an examination
made at any time of any Employee claiming payment under the short-term
disability benefit. Such examination may be made on behalf of the Employer
by any competent person designated by the Employer when the Employer
deems the same to be reasonably necessary to verify the illness or injury
claimed.
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26.3 If an Employee hired before January 1, 1984, has received payments under
the injury-on- duty provisions of previous contracts, the number of days for
which payment was received will be deducted from the number of days of
eligibility for coverage under short-term disability for that same injury.
Article 27. Bereavement Leave
27.1 Bereavement leave will be granted to full-time Employees up to a maximum
of twenty-four (24) scheduled hours. Bereavement Leave is granted in case of
deaths occurring in the immediate family. For this purpose, immediate
family is considered to include those individuals (either by blood or by law)
such as: spouse, children, parents, brothers, sisters, grandparents,
grandchildren, parents in-laws, brothers in-law, and sisters in-law.
27.2 The City will allow union employees to follow current practices for non-union
employees, which gives Employees an option to appeal directly to the City
Manager for additional time off if extenuating circumstances prevail.
Article 28. Jury Pay
28.1 It shall be understood and agreed that the Employer shall pay all regular
full-time Employees serving on any jury the difference in salary between jury
pay and the Employee's regular salary or pay while in such service.
Article 29. Compensatory Time
329.1 Management reserves the right to approve compensatory time in lieu of
overtime pay. Compensatory time shall not be accumulated in excess of
thirty-six (36) hours, and must be used within the calendar year in which it
was accumulated as determined by the Employer.
Article 30. Employee Education Program
30.1 The Employer will pay certain expenses for certain education courses based
on the following criteria:
a. The training course must have relevance to the Employee's present or
anticipated career responsibilities;
b. Attendance shall be at an institution approved by the Employer. The
course must be approved by the Chief.
c. Financial assistance will be extended only to courses offered by an
accredited institution. This includes vocational and technical schools,
Minnesota School of Business, etc.
30.2 Programs Financial Policy
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Financial assistance not to exceed the amount of two thousand, nine
hundred, twenty-five dollars ($3,600.00) per Employee per calendar year will
be extended to cover the cost of tuition, required books or educational
materials, and required fees related to the course (i.e. lab fees, etc.). Charges
for student union membership, student health coverage, mileage, parking,
and other charges for which the student receives some item or services other
than actual instruction will not be paid. Upon successful completion of the
course, an Employee will be required to present to the Chief a certification of
satisfactory work. Satisfactory work is defined as follows:
a. In courses issuing a letter grade, a C or above is required.
b. In courses issuing a numerical grade, seventy percent (70%) or above is
required.
c. In courses not issuing a grade, a certification from the instructor that
the student satisfactorily participated in the activities of the course is
required.
30.3 If the Employee satisfactorily completes the course and provides the required
documentation, the Employee will be reimbursed for 100% of the cost of the
eligible costs (i.e. tuition, books, course fees, etc.). If the Employee fails to
satisfactorily complete the course, the Employee will not be reimbursed for
these costs.
30.4 The program will not reimburse the Employee for the hours the Employee
spends in class, only for the tuition.
30.5 Expenses for which the Employee is compensated under some other
educational or assistance program, scholarships, or programs such as the GI
bill, will not be covered.
30.6 The City will not pay tuition or other costs for those courses, which are used
to make the Employee eligible for additional salary.
30.7 The City will not reimburse the Employee for any course which is not
completed and/or any course which may be a duplicate or retaken.
30.8 The City Manager will review and consider requests for reimbursement
which exceed $3,600 per year based on unusual or extenuating
circumstances. Requests, documentation and justification must be submitted
in writing in advance of registration for the course and will be reviewed on a
case-by-case basis.
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Article 31. Waiver
31.1 Any and all prior agreements, resolutions, practices, policies, rules and
regulations regarding terms and conditions of employment,
inconsistent with the provisions of this Agreement, rea hereby superseded.
31.2 The parties mutually acknowledge that during the negotiations, which
resulted in this Agreement, each had the unlimited right and opportunity
make demands and proposals with respect to any term or conditio of to
employment not removed by law from bargaining. All agreements and
understandings arrived at by the parties are set forth in writing in this
Agreement for the stipulated duration of this Agreement. The Employee and
the Union each voluntarily and unqualifiedly waives the right to meet and
negotiate regarding any and all terms and conditions of employment referred
to or covered in this Agreement or with respect to any term or condition of
employment not specifically referred to or covered by the
Agrment, even
though such terms or conditions may not have been within the owledge or
contemplation of either or both of the parties at the time this contact was
negotiated or executed.
Article 32. Duration
32.1 This Agreement shall be effective as of first day of January, 2017, and shall
remain in full force and effect through the thirty-first day of December, 2019.
In witness whereof, the parties hereto have executed this Agreement on this
day of 2017.
Signatures:
FOR CITY OF FRIDLEY
Scott J. Lund, Mayor (Date)
.lter T. ys' Cit nager
D K-Da4,419,m.an ftefflairces Director i ate
Brian T. Weierke, Public Safety Director
(Date)
FOR LAW ENFORCEMENT LABOR SERVICES,INC.
��; /� f 7
Ad,
s e,y_ „ S .usiness_ Agent /01WOO
J-ff Guest, Steward 7 �� !7
(Date)
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AGENDA ITEM
fAm171F CITY COUNCIL MEETING
OF JULY 10, 2017
TO: Walter T. Wysopal, City Manan=
FROM: James Kosluchar, Public Works Director
Scott Hickok, Community Development Director
DATE: July 7, 2017
SUBJECT: Resolution Receiving and Awarding Millwork Bid for the City of Fridley
Civic Campus Project 505; and Resolution Assigning the Contract
On Thursday, July 6, at 9:00 a.m., a third and final round of bids were opened for the Fridley Civic
Campus Project 505 for Bid Package 15 (Millwork). This package received no qualifying bids on the
initial bid round occurring on May 4.
Responsive bids have been tabulated and are presented along with most recent cost estimates and a
recommendation for award. The Lowest Qualifying Responsible Bidder Selection is used for bidding
of this package.
We received two qualified bids, which were both above the original estimate for the work; however,
they were both less than the allowance for the Construction Manager's Guaranteed Maximum Price
(GMP) of$814,000. They should provide a net savings of over$125,000 to the City versus the current
construction budget based on the GMP.
Staff recommends the City Council approve the following actions:
1. Move to receive the bids per the attached bid tabulation for the City of Fridley Civic Campus
Project 505 Bid Package 15 (Millwork);
2. Adopt the attached resolution awarding the base bid tax-exempt materials bid to Vision
Woodworking, Inc., in the amount of$688,294.59; and •
3. Adopt the attached resolution assigning the executed contract over to McGough Construction.
/rsc
Attachments
74
CITY OF FRIDLEY
CIVIC COMPLEX PROJECT NO.505 . ..gintallir
BID PACKAGE:15.Furnish Only Millwork ..11111IF
LOWEST RESPONSIBLE BID TABULATION
LETTING:7/6/17 9:00 AM Fridley
Note:numbers in red are corrected for mathematical errors in bid provided
Note:only qualifying bids that included requisite submittals with no exceptions are shown FRIENDLY•DRIVEN•RESPONSIVE
Vision Madsen Fixture
DESCRIPTION ESTIMATED Woodworking,Inc. and Millwork
COST BID
BASE BID ,
Labor&Miscellaneous Taxable Materials $ - $ r ° g?
Tax-Exempt Materials $ 688,294.59 $ 778,000.00
,
Total BASE BID $ 681,656.00 $ 688,294.69 $ 778,000.00 r
_ '
ryPerformance and Payment Bond $ 12,057.50 $ 38,900.00 ,1 r it
t
ALTERNATE 1.Security Fence at Police Parking 111 #l„ ifi `k iN f ` F'a r "°Ieill °�a?
Labor&Miscellaneous Taxable Materials tl , ' : r ^
Tax-Exempt Materials a
- aid
Total ALTERNATE 1 $ - $ $ -
r'
ALTERNATE 2.Iron Enhanced Sand Filters
Labor&Miscellaneous Taxable Materials i " a ! �
�� _
Tax-Exempt Materials
Total ALTERNATE 2 $ - $ $ -
it
ALTERNATE 3.Fireplace -
Labor&Miscellaneous Taxable Materials ' F � ,
a ' sTax-Exempt Materils s -
a 3 tt �Total ALTERNATE 5 $ - $ - $ -.„ ,
a
ALTERNATE 4.Monument Sign c�� * r
Labor&Miscellaneous Taxable Materials ? �i f '
Tax-Exempt Materials
Total ALTERNATE 4 ti
ALTERNATE 6.Fuel Island Canopy x- , r 4 .
Labor&Miscellaneous Taxable Materialsilfe. 3t i ' 1 x•' 1i „
Tax-Exempt Materials
d Fra
Total ALTERNATE 6 $ - $ $ '� � �
ALTERNATE 6.Firing Range System&Equipment,HVAC S tem
''"11"'4"i"4:!:'; ' �i
Labor&Miscellaneous Taxable Materials ` p,. a_ ;
Tax-Exempt Materials r s
Total ALTERNATE 6 $ - .$ - $ � � 1 r,'
ilaigitog
ALTERNATE 7.Overhead Crane,Runway Hoistway,and Hoist " 5
Labor&Miscellaneous Taxable Materials ., A �Y� , V } I'
Tax-Exempt Materials
Total ALTERNATE 7 _$ - $ - $ '"z w ` � ;
ALTERNATE 8.Insulated,Fritted Glass Units r i
NOR
Labor&Miscellaneous Taxable Materials ' ,r - � " z
� a �� fir` s
Tax-Exempt Materials
Total ALTERNATE 8 $ $ - $ i k '
75
RESOLUTION NO. 2017-
RESOLUTION AWARDING A CONTRACT TO VISION
WOODWORKING,INC., FOR BASE BID TAX-EXEMPT MATERIALS
BID PACKAGE FOR THE CITY OF FRIDLEY
CIVIC CAMPUS PROJECT 505
WHEREAS, the construction documents for new City facilities, including a City Hall, Police
Station, Fire Station, and Public Works facility, have been prepared in accordance with City
Council direction, and identified as the City of Fridley Civic Campus Project 505; and
WHEREAS, bids for tax-exempt materials for millwork were previously solicited, and a bid
letting was held on May 4, 2017, for which no qualifying bids were received; and
WHEREAS, bids for tax-exempt materials for millwork were solicited again, and a bid letting
was held for one tax-exempt materials bid package on July 6, 2017; and
WHEREAS, two qualifying, responsive bids were opened and read aloud on July 6, 2017, and
received by the City Council on July 10, 2017; and
WHEREAS, as predetermined and outlined in solicitations, the lowest responsible qualifying bid
process was used for this bid package to determine the most favorable contractor in each
respective category; and
WHEREAS, the total amount of bids received and awarded to date remains below estimate and
within the established budget for this project;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fridley, Anoka
County, Minnesota:
1. The City Council hereby awards a contract to Vision Woodworking, Inc., for labor and
miscellaneous non-taxable materials in the amount of$688,294.59; and
2. The Mayor and City Manager are duly authorized to execute the associated contracts with
the aforementioned contractor for the City of Fridley Civic Campus Project 505.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS
DAY OF ,2017.
SCOTT J. LUND—MAYOR
ATTEST:
DEBRA A. SKOGEN—CITY CLERK
76
RESOLUTION NO. 2017-
A RESOLUTION ALLOWING THE ASSIGNMENT TO MCGOUGH CONSTRUCTION
COMPANY,LLC AS PRIME CONTRACTOR AND ASSIGNMENT OF THE CONTRACT
BETWEEN THE CITY OF FRIDLEY AND VISION WOODWORKING,INC.TO
MCGOUGH AS THE CITY OF FRIDLEY'S CONSTRUCTION MANAGER AT RISK
FOR THE CITY OF FRIDLEY'S CIVIC CAMPUS PROJECT WHICH INCLUDES:
CITY HALL,POLICE,FIRE AND THE PUBLIC WORKS BUILDINGS
WHEREAS, The City Council has contracted with McGough Construction Company, LLC as its
Construction Manager; and
WHEREAS, The City Council has accepted the Guaranteed Maximum Price (GMP) from
McGough Construction Company, LLC, making McGough its Construction Manager At Risk
(CMAR); and
WHEREAS, A formal bid process commenced with a bid packet advertised and available for
BID Packet 15, Furnish Millwork on June 12, 2017; and
WHEREAS, respondents to this bid category were evaluated by a lowest responsible bid process
according to bid guidelines; and
WHEREAS, the processes have resulted in two (2) responsible bids which were opened
according to advertized schedule on July 6, 2017; and
WHEREAS, now that the lowest responsible bidder is known: Vision Woodworking, Fridley,
Minnesota and contracts are ready to be signed, it is most appropriate to have the CMAR manage
the contracts; and
WHEREAS, those contracts that include materials and labor will require bond and insurance
submittals prior to award and be awarded once those items have been provided, through a
notification letter attached as Exhibit B; and
WHEREAS,that contract award recipient can be identified as follows:
15. Furnish Millwork, Vision Woodworking
WHEREAS, All other contract award recipients will require bond and insurance information
prior to contract assignments to the CMAR: and
WHEREAS, signatures by the Mayor and City Manager will be required on the assignment
documents; and
77
Resolution No. 2017 - Page 2
NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Fridley approves the
assignment of the Furnish Millwork contract as stated to McGough Construction Company, its
CMAR and authorizes the Mayor and City Manager to sign the Award/assignment documents as
appropriate. This resolution hereby adopted by the City Council of the City of Fridley.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS
10TH DAY OF JULY,2017.
SCOTT J. LUND — MAYOR
ATTEST:
DEBRA A. SKOGEN - CITY CLERK
78
ft/
AGENDA ITEM
CITY COUNCIL MEETING OF JULY 10, 2017
l
INFORMAL STATUS REPORTS
79