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PRM 10/01/2012 CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING – OCTOBER 1, 2012 CALL TO ORDER: Acting Chairperson Kondrick called the October 1, 2012 Parks & Recreation Commission Meeting to order at 7:01 p.m. ROLL CALL: Members Present: Greg Ackerman, Michele Barrett, Dave Kondrick Others Present: Jack Kirk, Director of Parks and Recreation APPROVAL OF September 10, 2012 PARKS & RECREATION COMMISSION MINUTES MOTION by Mr. Ackerman, seconded by Ms. Barrett, to approve the minutes of the September 10, 2012 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, ACTING CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. APPROVAL OF PARKS & RECREATION COMMISSION AGENDA FOR OCTOBER 1, 2012 MOTION by Ms. Barrett, seconded by Mr. Ackerman, to approve the agenda for the October 1, 2012 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, ACTING CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. 1. STAFF REPORT a. Program Update Mr. Kirk stated that there is a Program Update included in the Commission meeting packet with information on department programming over the past month. He wanted to call attention nd to the Get Fit Fridley event that took place on September 22 at the Fridley Community Center. This event was coordinated by the District 14 Community Education staff and we worked with them on this event. There were about 150 people that participated in this first time event promoting health and wellness in our community. Mr. Ackerman stated that his wife Sandy volunteered at the event and she spoke very highly of it. Mr. Kirk stated that the Senior Center offers a very interesting program called Great Decisions. It is an opportunity to debate and discuss important issues of our time that are impacting our world. The latest program was this past month and it focused on the issues in Afghanistan. There were 17 seniors that participated in a lively discussion on this topic. Mr. Kirk invited the Commission members to attend the annual Pumpkin Night in the Park th event at Springbrook Nature Center on Saturday, October 20. Nature Center staff is busy with the preparations for this major special activity and the goal is to have over 800 carved and lighted pumpkins along the trail. The event always seems to draw large crowds to the nature center each year. Parks and Recreation Commission Meeting – October 1, 2012 Page 2 b. Park Maintenance Report Mr. Kirk stated that a written report of park maintenance activities for the last month is included in the report as submitted by Parks Supervisor Dave Lindquist. Mr. Kirk feels it is important that the Parks and Recreation Commission members hear about all of the work that our Park Maintenance staff completes to keep our parks in such good condition for our residents. They have a limited amount of staff, but they do a very nice job preparing the parks for the recreation programs and for general public use. c. Springbrook Nature Center Report Mr. Kirk stated that several weeks ago he was contacted by a representative of the Minnesota Tree Trust inquiring as to our interest in participating in a tree planting opportunity this fall. After further discussion with this organization, the Minnesota Tree Trust has agreed to donate th and plant 40 trees on the new Springbrook Nature Center berm on October 13. A requirement for eligibility in this program was that the trees needed to go on public property and the recipient needed to maintain the trees. Having an irrigation system in place on the new berm allowed us to receive the trees with an estimated value of $6,000. Mr. Kirk further stated that the Springbrook Nature Center staff and Springbrook Foundation members are working with a group of engineers from Cummins Power Generation to apply for a grant to add solar panels to the roof area of the nature center building. The solar equipment would be expected to generate approximately ten percent of the nature center’s electrical needs and would be an exhibit to the public showing the effectiveness of solar power. Mr. Kirk further stated that there are also some additional items included in the written report from Siah St. Clair that is in the agenda packet. 2. NEW BUSINESS a.Request to use Commons Park Facilities for Cyclocross Event on October 28, 2012 to Benefit FMS Physical Education Program Mr. Kirk stated that this would be the third consecutive year that the Cyclocross race would take place at the Fridley Middle School and Commons Park property. The request to use Commons Park came for Bryan Butts, a Fridley Middle School Physical Education teacher. They have used a small portion of Commons Park in the past two years and there have not been any problems with this event. The area used for the race is just south of the youth football field and the sliding hill area. Mr. Kirk further stated that he would recommend approval of the request with the following stipulations: 1. The City of Fridley be listed as an additional insured on the insurance policy covering this event, in the amounts required by our city insurance carrier. 2. The School District agree to cover costs related to repairing any turf damage related to this bicycle event. 3. The School District agree to cover any additional related costs for the event such as portable toilets or garbage dumpsters. Parks and Recreation Commission Meeting – October 1, 2012 Page 3 MOTION by Mr. Ackerman, seconded by Ms. Barrett to approve the request by Fridley Middle School to use Commons Park for a Cyclocross race on Sunday, October 28, 2012, with the stipulations outlined by Parks and Recreation Director Kirk. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, ACTING CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. b. 2012 – 2013 Skating Rink Locations Mr. Kirk stated that staff is recommending the same skating locations as last year for the hockey and general skating rinks this winter. The plan is to provide the one warming house at Commons Park which can serve the participants of the two hockey rinks, the skating oval and the sliding hill. The recommended locations call for 12 general skating areas and six hockey rinks. Mr. Kirk further stated that the general rinks would be at Briardale, Commons, Flanery, Hackmann, Logan, Madsen, Ruth Circle, Springbrook, Summit Square and Sylvan Hills parks. There would also be general rinks at Hayes and Stevenson Elementary schools. The hockey rinks would include two at Commons Park and one at Flanery Park, Hayes Elementary, Madsen Park and Stevenson Elementary. Mr. Ackerman stated that he was at Commons Park recently and noticed that one of the rinks had an asphalt surface and the other had a dirt or turf surface. Was that done for a reason? Mr. Kirk stated that the asphalt base is to allow in-line skating and roller hockey during the non-ice times of the year. MOTION by Ms. Barrett, seconded by Mr. Ackerman, to approve the 2012 – 2013 skating rink locations recommended by staff. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, ACTING CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. c. Proposed 2013 Commission Meeting Schedule Mr. Kirk stated that he has presented the Commission with a schedule of proposed meeting dates for 2013. The schedule generally has the meetings on the first Monday of each month starting at 7:00 p.m. The meeting in September would be on the second Monday because of the Labor Day holiday. Also, there is not a July meeting scheduled. MOTION by Mr. Ackerman, seconded by Ms. Barrett, to approve the 2013 proposed Parks and Recreation meeting schedule as suggested by staff. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, ACTING CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. d. 2013 Adult Softball League Fees Mr. Kirk stated he is presenting the staff recommended fees for the 2013 Adult softball league program. The fees being recommended are the same as 2012, as we are trying to increase the number of teams participating in the leagues. We lost some teams during the years when the Community Park facilities were being renovated and would like to bring the numbers back up. We bring this to the Commission early in the fall, so we can publicize the information over the winter months. We start registering teams in the softball leagues in February. Parks and Recreation Commission Meeting – October 1, 2012 Page 4 Mr. Kirk stated that the staff recommended fees for 2013 are as follows:  Sunday Men’s $699  Mon – Thurs Men’s $769  Women’s $435  Friday Co-Rec $475 MOTION by Ms. Barrett, seconded by Mr. Ackerman to approve the staff recommended Adult Softball League Fees for the 2013 season. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, ACTING CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED. ADJOURNMENT MOTION by Mr. Ackerman, seconded by Ms. Barrett, to adjourn the October 1, 2012 meeting at 7:38 p.m. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, ACTING CHAIRPERSON KONDRICK DECLARED THE MOTION CARRIED AND THE OCTOBER 1, 2012 MEETING ADJOURNED.