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Res 2017-70 MnDOT DPC Agreement RESOLUTION NO. 2017 - 70 RESOLUTION TO APPROVE AN AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION TO PROVIDE FOR A DELEGATED CONTRACT PROCESS WHEREAS , the City of Fridley and the Minnesota Department of Transportation (MnDOT) last entered into an agency agreement in 2011 to establish a delegated contract process to administer transportation projects that include federal funds, and WHEREAS , MnDOT from time to time updates language in this otherwise ongoing delegated contract process agreement, and WHEREAS , MnDOT has proposed revisions to the existing delegated contract process agreement (MnDOT Agreement No. 99892) currently in force with the City of Fridley, and WHEREAS , the proposed agreement (MnDOT Agreement No. 1029949) allows the City to work directly with MnDOT on administrative matters relating to federally funded transportation projects and allows more expeditious and responsive contract administration when federal funding is involved in projects, NOW THEREFORE BE IT RESOLVED , that pursuant to Minnesota Statutes Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of Fridley to accept as its agent, federal aid funds which may be made available for eligible transportation related projects, and BE IT FURTHER RESOLVED , the Mayor and City Manager of the City of Fridley, Anoka County, Minnesota, are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 1029949”, a copy of which said agreement was before the City Council and which is made a part hereof by reference. PASSSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS th 18 DAY of DECEMBER, 2017. ______________________________ SCOTT J. LUND - MAYOR ATTEST: ________________________________ DEBRA A. SKOGEN - CITY CLERK MnDOTContractNo.1029949 STATEOFMINNESOTA AGENCYAGREEMENT for FEDERALPARTICIPATIONINCONSTRUCTION ThisagreementisenteredintobyandbetweentheCityofFridleyΛͻ\[ƚĭğƌDƚǝĻƩƓƒĻƓƷͼΜandtheStateofMinnesota actingthroughitsCommissionerofTransportationΛͻaƓ5hͼΜ͵ RECITALS 1.PursuanttoMinnesotaStatutesSection161.36,theLocalGovernmentdesiresMnDOTtoactastheLocal DƚǝĻƩƓƒĻƓƷ͸ƭagentinacceptingfederalfundsontheLocalDƚǝĻƩƓƒĻƓƷ͸ƭbehalffortheconstruction, improvement,orenhancementoftransportationfinancedeitherinwholeorinpartbyFederalHighway AdministrationΛͻCI!ͼΜfederalfunds,hereinafterreferredtoastheͻtƩƚƆĻĭƷΛƭΜͼͳand 2.ThisagreementisintendedtocoverallfederalaidprojectsinitiatedbytheLocalGovernmentandthereforehas nospecificStateProjectnumberassociatedwithit,and 2.1.TheCatalogofFederalDomesticAssistancenumberorCFDAnumberis20.205,and 2.2.Thisagreementsupersedesagreementnumberold(99892) 2.3.Thisprojectisforconstructionnotresearchanddevelopment. 2.4.MnDOTrequiresthatthetermsandconditionsofthisagencybesetforthinanagreement. AGREEMENTTERMS 1.TermofAgreement 1.1.EffectiveDate.ThisagreementwillbeeffectiveonthedatetheMnDOTobtainsallrequiredsignatures underMinn.Stat.§16C.05,Subd.2.Upontheeffectivedate,thisagreementwillsupersedeagreement 99892. 2.LocalDƚǝĻƩƓƒĻƓƷ͸ƭDuties 2.1.Designation.TheLocalGovernmentdesignatesMnDOTtoactasitsagentinacceptingfederalfundsinits behalfmadeavailablefortheProject(s).Detailsontherequiredprocessesandproceduresareavailableon theStateAidWebsite 2.2.Staffing. 2.2.1.TheLocalGovernmentwillfurnishandassignapubliclyemployedlicensedengineer,ΛͻtƩƚƆĻĭƷ Engineer"),tobeinresponsiblechargeoftheProject(s)andtosuperviseanddirecttheworktobe performedunderanyconstructioncontractletfortheProject(s).InthealternativewheretheLocal Governmentelectstouseaprivateconsultantforconstructionengineeringservices,theLocal Governmentwillprovideaqualified,fulltimepublicemployeeoftheLocalGovernment,tobein responsiblechargeoftheProject(s).TheservicesoftheLocalGovernmenttobeperformedhereunder maynotbeassigned,sublet,ortransferredunlesstheLocalGovernmentisnotifiedinwritingby MnDOTthatsuchactionispermittedunder23CFR1.33and23CFR635.105andstatelaw.This writtenconsentwillinnowayrelievetheLocalGovernmentfromitsprimaryresponsibilityfor performanceofthework. UpdatedDecember1,20171 MnDOTContractNo.1029949 2.2.2.DuringtheprogressoftheworkontheProject(s),theLocalGovernmentauthorizesitsProject Engineertorequestinwritingspecificengineeringand/ortechnicalservicesfromMnDOT,pursuantto MinnesotaStatutesSection161.39.Suchservicesmaybecoveredbyothertechnicalservice agreements.IfMnDOTfurnishestheservicesrequested,andifMnDOTrequestsreimbursement,then theLocalGovernmentwillpromptlypayMnDOTtoreimbursethestatetrunkhighwayfundforthefull costandexpenseoffurnishingsuchservices.ThecostsandexpenseswillincludethecurrentMnDOT laboradditivesandoverheadrates,subjecttoadjustmentbasedonactualdirectcoststhathavebeen verifiedbyaudit.ProvisionofsuchserviceswillnotbedeemedtomakeMnDOTaprincipalorco principalwithrespecttotheProject(s). 2.3.Preletting.TheLocalGovernmentwillprepareconstructioncontractsinaccordancewithMinnesotalaw andapplicableFederallawsandregulations. 2.3.1.TheLocalGovernmentwillsolicitbidsafterobtainingwrittennotificationfromMnDOTthattheFHWA hasauthorizedtheProject(s).AnyProject(s)advertisedpriortoauthorization withoutpermission will notbeeligibleforfederalreimbursement. 2.3.2.TheLocalGovernmentwillpreparetheProposalforHighwayConstructionfortheconstruction contract,whichwillincludeallofthefederalaidprovisionssuppliedbyMnDOT. 2.3.3.TheLocalGovernmentwillprepareandpublishthebidsolicitationfortheProject(s)asrequiredby stateandfederallaws.TheLocalGovernmentwillincludeinthesolicitationtherequiredlanguagefor federalaidconstructioncontractsassuppliedbyMnDOT.Thesolicitationwillstatewherethe proposals,plans,andspecificationsareavailablefortheinspectionofprospectivebidders,andwhere theLocalGovernmentwillreceivethesealedbids. 2.3.4.TheLocalGovernmentmaynotincludeotherworkintheconstructioncontractfortheauthorized Project(s)withoutobtainingpriornotificationfromMnDOTthatsuchworkisallowedbyFHWA. Failuretoobtainsuchnotificationmayresultinthelossofsomeorallofthefederalfundsforthe Project(s).Allworkincludedinafederalcontractissubjecttothesamefederalrequirementsasthe federalproject. 2.3.5.TheLocalGovernmentwillprepareandselltheplanandproposalpackagesandprepareand distributeanyaddenda,ifneeded. 2.3.6.TheLocalGovernmentwillreceiveandopenbids. 2.3.7.Afterthebidsareopened,theLocalGovernmentwillconsiderthebidsandwillawardthebidtothe lowestresponsiblebidder,orrejectallbids.Iftheconstructioncontractcontainsagoalfor DisadvantagedBusinessEnterprises,theLocalGovernmentwillnotawardthebiduntilithasreceived certificationoftheDisadvantagedBusinessEnterpriseparticipationfromtheMnDOTOfficeofCivil Rights. 2.3.8.TheLocalGovernmententitymustdiscloseinwritinganypotentialconflictofinteresttotheFederal awardingagencyorpassthroughentityinaccordancewithapplicableFederalawardingagencypolicy. 2.4.ContractAdministration. 2.4.1.TheLocalGovernmentwillprepareandexecuteaconstructioncontractwiththelowestresponsible bidder,hereinafterreferredtoastheͻ/ƚƓƷƩğĭƷƚƩͲͼinaccordancewiththespecialprovisionsandthe latesteditionofaƓ5h͸ƭStandardSpecificationsforConstructionandallamendmentsthereto.All contractsbetweentheLocalGovernmentandthirdpartiesorsubcontractorsmustcontainall applicableprovisionsofthisAgreement,includingtheapplicablefederalcontractclauses,whichare identifiedinAppendixIIof2CFR200,UniformAdministrativeRequirements,CostPrinciplesandAudit RequirementsforFederalAwards,andasprovidedinSection18ofthisagreement. 2 MnDOTContractNo.1029949 2.4.2.TheProject(s)willbeconstructedinaccordancewithplans,specialprovisions,andstandard specificationsofeachProject.ThestandardspecificationswillbethelatesteditionofMnDOT StandardSpecificationsforHighwayConstruction,andallamendmentsthereto.Theplans,special provisions,andstandardspecificationswillbeonfileattheLocalGovernment9ƓŭźƓĻĻƩ͸ƭOffice.The plans,specialprovisions,andspecificationsareincorporatedintothisagreementbyreferenceas thoughfullysetforthherein. 2.4.3.TheLocalGovernmentwillfurnishthepersonnel,services,supplies,andequipmentnecessaryto properlysupervise,inspect,anddocumenttheworkfortheProject(s).TheservicesoftheLocal Governmenttobeperformedhereundermaynotbeassigned,sublet,ortransferredunlesstheLocal GovernmentisnotifiedinwritingbyMnDOTthatsuchactionispermittedunder23CFR1.33and23 CFR635.105andstatelaw.ThiswrittenconsentwillinnowayrelievetheLocalGovernmentfromits primaryresponsibilityforperformanceofthework. 2.4.4.TheLocalGovernmentwilldocumentquantitiesinaccordancewiththeguidelinessetforthinthe ConstructionSectionoftheElectronicStateAidManualthatwereineffectatthetimetheworkwas performed. 2.4.5.TheLocalGovernmentwilltestmaterialsinaccordancewiththeScheduleofMaterialsControlin effectatthetimeeachProjectwaslet.TheLocalGovernmentwillnotifyMnDOTwhenworkisin progressontheProject(s)thatrequiresobservationbytheIndependentAssuranceInspectoras requiredbytheIndependentAssuranceSchedule. 2.4.6.TheLocalGovernmentmaymakechangesintheplansorthecharacterofthework,asmaybe necessarytocompletetheProject(s),andmayenterintoChangeOrder(s)withtheContractor.The LocalGovernmentwillnotbereimbursedforanycostsofanyworkperformedunderachangeorder unlessMnDOThasnotifiedtheLocalGovernmentthatthesubjectworkiseligibleforfederalfunds andsufficientfederalfundsareavailable. 2.4.7.TheLocalGovernmentwillrequestapprovalfromMnDOTforallcostsinexcessoftheamountof federalfundspreviouslyapprovedfortheProject(s)priortoincurringsuchcosts.Failuretoobtain suchapprovalmayresultinsuchcostsbeingdisallowedforreimbursement. 2.4.8.TheLocalGovernmentwillpreparereports,keeprecords,andperformworksoastomeetfederal requirementsandtoenableMnDOTtocollectthefederalaidsoughtbytheLocalGovernment. RequiredreportsarelistedintheMnDOTStateAidManual,DelegatedContractProcessChecklist, availablefromaƓ5h͸ƭauthorizedrepresentative.TheLocalGovernmentwillretainallrecordsand reportsandallowMnDOTortheFHWAaccesstosuchrecordsandreportsforsixyears. 2.4.9.UponcompletionoftheProject(s),theProjectEngineerwilldeterminewhethertheworkwillbe accepted. 2.5.Limitations. 2.5.1.TheLocalGovernmentwillcomplywithallapplicableFederal,State,andlocallaws,ordinances,and regulations. 2.5.2.Nondiscrimination.ItisthepolicyoftheFederalHighwayAdministrationandtheStateofMinnesota thatnopersonintheUnitedStateswill,onthegroundsofrace,color,ornationalorigin,beexcluded fromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyprogram oractivityreceivingFederalfinancialassistance(42U.S.C.2000d).Throughexpansionofthemandate fornondiscriminationinTitleVIandthroughparallellegislation,theproscribedbasesofdiscrimination includerace,color,sex,nationalorigin,age,anddisability.Inaddition,theTitleVIprogramhasbeen extendedtocoverallprograms,activitiesandservicesofanentityreceivingFederalfinancial 3 MnDOTContractNo.1029949 assistance,whethersuchprogramsandactivitiesareFederallyassistedornot.Evenintheabsenceof priordiscriminatorypracticeorusage,arecipientinadministeringaprogramoractivitytowhichthis partapplies,isexpectedtotakeaffirmativeactiontoassurethatnopersonisexcludedfrom participationin,orisdeniedthebenefitsof,theprogramoractivityonthegroundsofrace,color, nationalorigin,sex,age,ordisability.ItistheresponsibilityoftheLocalGovernmenttocarryoutthe aboverequirements. 2.5.3.Utilities.TheLocalGovernmentwilltreatallpublic,privateorcooperativelyownedutilityfacilities whichdirectlyorindirectlyservethepublicandwhichoccupyhighwayrightsofwayinconformance with23CFR645ͻƷźƌźƷźĻƭͼwhichisincorporatedhereinbyreference. 2.6.Maintenance.TheLocalGovernmentassumesfullresponsibilityfortheoperationandmaintenanceofany facilityconstructedorimprovedunderthisAgreement. 3.aƓ5h͸ƭDuties 3.1.Acceptance.MnDOTacceptsdesignationasAgentoftheLocalGovernmentforthereceiptanddisbursement offederalfundsandwillactinaccordanceherewith. 3.2.ProjectActivities. 3.2.1.MnDOTwillmakethenecessaryrequeststotheFHWAforauthorizationtousefederalfundsforthe Project(s),andforreimbursementofeligiblecostspursuanttothetermsofthisagreement. 3.2.2.MnDOTwillprovidetotheLocalGovernmentcopiesoftherequiredFederalaidclausestobeincluded inthebidsolicitationandwillprovidetherequiredFederalaidprovisionstobeincludedintheProposal forHighwayConstruction. 3.2.3.MnDOTwillreviewandcertifytheDBEparticipationandnotifytheLocalGovernmentwhencertification iscomplete.IfcertificationofDBEparticipation(orgoodfaitheffortstoachievesuchparticipation) cannotbeobtained,thenLocalGovernmentmustdecidewhethertoproceedwithawardingthe contract.Failuretoobtainsuchcertificationwillresultintheprojectbecomingineligibleforfederal assistance,andtheLocalGovernmentmustmakeupanyshortfall. 3.2.4.MnDOTwillprovidetherequiredlaborpostings. 3.3.Authority.MnDOTmaywithholdfederalfunds,whereMnDOTortheFHWAdeterminesthattheProject(s) wasnotcompletedincompliancewithfederalrequirements. 3.4.Inspection.MnDOT,theFHWA,ordulyauthorizedrepresentativesofthestateandfederalgovernmentwill havetherighttoaudit,evaluateandmonitortheworkperformedunderthisagreement.TheLocal Governmentwillmakeavailableallbooks,records,anddocumentspertainingtotheworkhereunder,fora minimumofsixyearsfollowingtheclosingoftheconstructioncontract. 4.Time 4.1.TheLocalGovernmentmustcomplywithallthetimerequirementsdescribedinthisagreement.Inthe performanceofthisagreement,timeisoftheessence offederalauthorizationandendingonthe 4.2.Theperiodofperformanceisdefinedasbeginningonthedate datedefinedinthefederalfinancialsystemorfederalagreementΛͻĻƓķķğƷĻͼΜ͵Noworkcompleted after the enddate willbeeligibleforfederalfunding.LocalGovernmentmustsubmitallcontractcloseout paperworktoMnDOT,twentyfourmonthspriortothe enddate. 5.Payment 5.1.Cost.TheentirecostoftheProject(s)istobepaidfromfederalfundsmadeavailablebytheFHWAandby otherfundsprovidedbytheLocalGovernment.TheLocalGovernmentwillpayanypartofthecostor 4 MnDOTContractNo.1029949 expenseoftheProject(s)thatisnotpaidbyfederalfunds.MnDOTwillreceivethefederalfundstobepaid bytheFHWAfortheProject(s),pursuanttoMinnesotaStatutes§161.36,Subdivision2.MnDOTwill reimbursetheLocalGovernment,fromsaidfederalfundsmadeavailabletoeachProject,foreachpartial paymentrequest,subjecttotheavailabilityandlimitsofthosefunds. 5.2.IndirectCostRateProposal/CostAllocationPlan.IftheLocalGovernmentseeksreimbursementforindirect costsandhassubmittedtoMnDOTanindirectcostrateproposaloracostallocationplan,therateproposed willbeusedonaprovisionalbasis.Atanytimeduringtheperiodofperformanceorthefinalauditofa project,MnDOTmayauditandadjusttheindirectcostrateaccordingtothecostprinciplesin2CFRPart 200.MnDOTmayadjustassociatedreimbursementsaccordingly. 5.3.Reimbursement.TheLocalGovernmentwillpreparepartialestimatesinaccordancewiththetermsofthe constructioncontractfortheProject(s).TheProjectEngineerwillcertifyeachpartialestimate.Following certificationofthepartialestimate,theLocalGovernmentwillmakepartialpaymentstotheContractorin accordancewiththetermsoftheconstructioncontractfortheProject(s). 5.3.1.Followingcertificationofthepartialestimate,theLocalGovernmentmayrequestreimbursementfor costseligibleforfederalfunds.TheLocalDƚǝĻƩƓƒĻƓƷ͸ƭrequestwillbemadetoMnDOTandwill includeacopyofthecertifiedpartialestimate. 5.3.2.UponcompletionoftheProject(s),theLocalGovernmentwillprepareafinalestimateinaccordance withthetermsoftheconstructioncontractfortheProject(s).TheProjectEngineerwillcertifythe finalestimate.Followingcertificationofthefinalestimate,theLocalGovernmentwillmakethefinal paymenttotheContractorinaccordancewiththetermsoftheconstructioncontractforthe Project(s). 5.3.3.Followingcertificationofthefinalestimate,theLocalGovernmentmayrequestreimbursementfor costseligibleforfederalfunds.TheLocalDƚǝĻƩƓƒĻƓƷ͸ƭrequestwillbemadetoMnDOTandwill includeacopyofthecertifiedfinalestimatealongwiththerequiredrecords. 5.3.4.UponcompletionoftheProject(s),MnDOTwillperformafinalinspectionandverifythefederaland stateeligibilityofallthepaymentrequests.IftheProjectisfoundtohavebeencompletedin accordancewiththeplansandspecifications,MnDOTwillpromptlyreleaseanyremainingfederal fundsduetheLocalGovernmentfortheProject(s).IfMnDOTfindsthattheLocalGovernmenthas beenoverpaid,theLocalGovernmentmustpromptlyreturnanyexcessfunds 5.3.5.IntheeventMnDOTdoesnotobtainfundingfromtheMinnesotaLegislatureorotherfundingsource, orfundingcannotbecontinuedatasufficientleveltoallowfortheprocessingofthefederalaid reimbursementrequests,theLocalGovernmentmaycontinuetheworkwithlocalfundsonly,until suchtimeasMnDOTisabletoprocessthefederalaidreimbursementrequests. 5.4.MatchingFunds.AnycostsharingormatchingfundsrequiredoftheLocalGovernmentinthisagreement mustcomplywith2CFR200.306. 5.5.FederalFunds.PaymentsunderthisAgreementwillbemadefromfederalfunds.TheLocalGovernmentis responsibleforcompliancewithallfederalrequirementsimposedonthesefundsandacceptsfullfinancial responsibilityforanyrequirementsincluding,butnotlimitedto,2CFRPart200imposedbytheLocal DƚǝĻƩƓƒĻƓƷ͸ƭfailuretocomplywithfederalrequirements.If,foranyreason,thefederalgovernmentfails topaypartofthecostorexpenseincurredbytheLocalGovernment,orintheeventthetotalamountof federalfundsisnotavailable,theLocalGovernmentwillberesponsibleforanyandallcostsorexpenses incurredunderthisAgreement.TheLocalGovernmentfurtheragreestopayanyandalllawfulclaimsarising outoforincidentaltotheperformanceoftheworkcoveredbythisAgreementintheeventthefederal governmentdoesnotpaythesame. 5 MnDOTContractNo.1029949 5.6.Closeout.TheLocalGovernmentmustliquidateallobligationsincurredunderthisAgreementforeach projectandsubmitallfinancial,performance,andotherreportsasrequiredbythetermsofthisAgreement andtheFederalaward,twentyfourmonthspriortothe enddate oftheperiodofperformanceforeach project.MnDOTwilldetermine,atitssolediscretion,whetheracloseoutauditisrequiredpriortofinal paymentapproval.Ifacloseoutauditisrequired,finalpaymentwillbehelduntiltheaudithasbeen completed.Monitoringofanycapitalassetsacquiredwithfundswillcontinuefollowingprojectcloseout. 6.ConditionsofPayment.AllservicesprovidedbyLocalGovernmentunderthisagreementmustbeperformedto aƓ5h͸ƭsatisfaction,asdeterminedatthesolediscretionofaƓ5h͸ƭAuthorizedRepresentativeandin accordancewithallapplicablefederal,state,andlocallaws,ordinances,rules,andregulations.TheLocal GovernmentwillnotreceivepaymentforworkfoundbyMnDOTtobeunsatisfactoryorperformedinviolationof federal,state,orlocallaw. 7.AuthorizedRepresentatives 7.1.MnDOT'sAuthorizedRepresentativeis: Name:MitchellRasmussen,orhissuccessor. Title:StateAidEngineer Phone:6513664831 Email:Mitch.rasmussen@state.mn.us LocalDƚǝĻƩƓƒĻƓƷ͸ƭperformanceand aƓ5h͸ƭAuthorizedRepresentativehastheresponsibilitytomonitor theauthoritytoaccepttheservicesprovidedunderthisagreement.Iftheservicesaresatisfactory, MnDOT'sAuthorizedRepresentativewillcertifyacceptanceoneachinvoicesubmittedforpayment. 7.2.TheLocalDƚǝĻƩƓƒĻƓƷ͸ƭAuthorizedRepresentativeis: Name:JamesKoslucharorhis/hersuccessor. Title:FridleyCityEngineer Phone:7635723550 Email:jim.kosluchar@fridleymn.gov IftheLocalDƚǝĻƩƓƒĻƓƷ͸ƭAuthorizedRepresentativechangesatanytimeduringthisagreement,theLocal GovernmentwillimmediatelynotifyMnDOT. 8.AssignmentAmendments,Waiver,andAgreementComplete 8.1.Assignment.TheLocalGovernmentmayneitherassignnortransferanyrightsorobligationsunderthis agreementwithoutthepriorwrittenconsentofMnDOTandafullyexecutedAssignmentAgreement, executedandapprovedbythesamepartieswhoexecutedandapprovedthisagreement,ortheirsuccessors inoffice. 8.2.Amendments.Anyamendmentstothisagreementmustbeinwritingandwillnotbeeffectiveuntilithas beenexecutedandapprovedbythesamepartieswhoexecutedandapprovedtheoriginalagreement,or theirsuccessorsinoffice. 8.3.Waiver.IfMnDOTfailstoenforceanyprovisionofthisagreement,thatfailuredoesnotwaivetheprovision oraƓ5h͸ƭrighttosubsequentlyenforceit. 8.4.AgreementComplete.ThisagreementcontainsallnegotiationsandagreementsbetweenMnDOTandthe LocalGovernment.Nootherunderstandingregardingthisagreement,whetherwrittenororal,maybeused tobindeitherparty. 6 MnDOTContractNo.1029949 8.5.Severability.IfanyprovisionofthisAgreementortheapplicationthereofisfoundinvalidorunenforceable toanyextent,theremainderoftheAgreement,includingallmaterialprovisionsandtheapplicationofsuch provisions,willnotbeaffectedandwillbeenforceabletothegreatestextentpermittedbythelaw. 9.LiabilityandClaims 9.1.TortLiability.Eachpartyisresponsibleforitsownactsandomissionsandtheresultsthereoftotheextent authorizedbylawandwillnotberesponsiblefortheactsandomissionsofanyothersandtheresults thereof.TheMinnesotaTortClaimsAct,MinnesotaStatutesSection3.736,governsMnDOTliability. 9.2.Claims.TheLocalGovernmentacknowledgesthatMnDOTisactingonlyastheLocalDƚǝĻƩƓƒĻƓƷ͸ƭagent foracceptanceanddisbursementoffederalfunds,andnotasaprincipalorcoprincipalwithrespecttothe Project.TheLocalGovernmentwillpayanyandalllawfulclaimsarisingoutoforincidentaltotheProject including,withoutlimitation,claimsrelatedtocontractorselection(includingthesolicitation,evaluation, andacceptanceorrejectionofbidsorproposals),actsoromissionsinperformingtheProjectwork,andany ultravires acts.TheLocalGovernmentwillindemnify,defend(totheextentpermittedbytheMinnesota AttorneyGeneral),andholdMnDOTharmlessfromanyclaimsorcostsarisingoutoforincidentaltothe Project(s),includingreasonableattorneyfeesincurredbyMnDOT.TheLocalDƚǝĻƩƓƒĻƓƷ͸ƭindemnification obligationextendstoanyactionsrelatedtothecertificationofDBEparticipation,evenifsuchactionsare recommendedbyMnDOT. 10.Audits 10.1.UnderMinn.Stat.§16C.05,Subd.5,theLocalDƚǝĻƩƓƒĻƓƷ͸ƭbooks,records,documents,andaccounting proceduresandpracticesoftheLocalGovernment,orotherpartyrelevanttothisagreementortransaction, aresubjecttoexaminationbyMnDOTand/ortheStateAuditororLegislativeAuditor,asappropriate,fora minimumofsixyearsfromtheendofthisagreement,receiptandapprovalofallfinalreports,orthe requiredperiodoftimetosatisfyallstateandprogramretentionrequirements,whicheverislater.The LocalGovernmentwilltaketimelyandappropriateactiononalldeficienciesidentifiedbyanaudit. 10.2.Allrequestsforreimbursementaresubjecttoaudit,ataƓ5h͸ƭdiscretion.Thecostprinciplesoutlinedin2 CFR200.400.475willbeusedtodeterminewhethercostsareeligibleforreimbursementunderthis agreement. 10.3.IfLocalGovernmentexpends$750,000ormoreinFederalFundsduringtheLocalDƚǝĻƩƓƒĻƓƷ͸ƭfiscalyear, theLocalGovernmentmusthaveasingleauditorprogramspecificauditconductedinaccordancewith2 CFRPart200. 11.GovernmentDataPractices.TheLocalGovernmentandMnDOTmustcomplywiththeMinnesotaGovernment DataPracticesAct,Minn.Stat.Ch.13,asitappliestoalldataprovidedbyMnDOTunderthisagreement,andasit appliestoalldatacreated,collected,received,stored,used,maintained,ordisseminatedbytheLocal Governmentunderthisagreement.ThecivilremediesofMinn.Stat.§13.08applytothereleaseofthedata referredtointhisclausebyeithertheLocalGovernmentorMnDOT. 12.WorkersCompensation.TheLocalGovernmentcertifiesthatitisincompliancewithMinn.Stat.§176.181,Subd. 2,pertainingtoǞƚƩƉĻƩƭ͸compensationinsurancecoverage.TheLocalDƚǝĻƩƓƒĻƓƷ͸ƭemployeesandagentswill notbeconsideredMnDOTemployees.AnyclaimsthatmayariseundertheMinnesotaƚƩƉĻƩƭ͸Compensation Actonbehalfoftheseemployeesandanyclaimsmadebyanythirdpartyasaconsequenceofanyactoromission onthepartoftheseemployeesareinnowayaƓ5h͸ƭobligationorresponsibility. 13.GoverningLaw,Jurisdiction,andVenue.Minnesotalaw,withoutregardtoitschoiceoflawprovisions,governs thisagreement.Venueforalllegalproceedingsoutofthisagreement,oritsbreach,mustbeintheappropriate stateorfederalcourtwithcompetentjurisdictioninRamseyCounty,Minnesota. 14.Termination;Suspension 7 MnDOTContractNo.1029949 14.1.TerminationbyMnDOT.MnDOTmayterminatethisagreementwithorwithoutcause,upon30days writtennoticetotheLocalGovernment.Upontermination,theLocalGovernmentwillbeentitledto payment,determinedonaproratabasis,forservicessatisfactorilyperformed. 14.2.TerminationforCause.MnDOTmayimmediatelyterminatethisagreementifMnDOTfindsthattherehas beenafailuretocomplywiththeprovisionsofthisagreement,thatreasonableprogresshasnotbeenmade, thatfraudulentorwastefulactivityhasoccurred,thattheLocalGovernmenthasbeenconvictedofa criminaloffenserelatingtoastateagreement,orthatthepurposesforwhichthefundsweregrantedhave notbeenorwillnotbefulfilled.MnDOTmaytakeactiontoprotecttheinterestsofMnDOTofMinnesota, includingtherefusaltodisburseadditionalfundsandrequiringthereturnofallorpartofthefundsalready disbursed. 14.3.TerminationforInsufficientFunding.MnDOTmayimmediatelyterminatethisagreementif: 14.3.1.ItdoesnotobtainfundingfromtheMinnesotaLegislature;or 14.3.2.Iffundingcannotbecontinuedatalevelsufficienttoallowforthepaymentoftheservicescovered here.TerminationmustbebywrittenorfaxnoticetotheLocalGovernment.MnDOTisnot obligatedtopayforanyservicesthatareprovidedafternoticeandeffectivedateoftermination. However,theLocalGovernmentwillbeentitledtopayment,determinedonaproratabasis,for servicessatisfactorilyperformedtotheextentthatfundsareavailable.MnDOTwillnotbeassessed anypenaltyiftheagreementisterminatedbecauseofthedecisionoftheMinnesotaLegislature,or otherfundingsource,nottoappropriatefunds.MnDOTwillprovidetheLocalGovernmentnoticeof thelackoffundingwithinareasonabletimeofaƓ5h͸ƭreceivingthatnotice. 14.4.Suspension.MnDOTmayimmediatelysuspendthisagreementintheeventofatotalorpartialgovernment shutdownduetothefailuretohaveanapprovedbudgetbythelegaldeadline.Workperformedbythe LocalGovernmentduringaperiodofsuspensionwillbedeemedunauthorizedandundertakenatriskof nonpayment. 15.DataDisclosure.UnderMinn.Stat.§270C.65,Subd.3,andotherapplicablelaw,theLocalGovernmentconsents todisclosureofitssocialsecuritynumber,federalemployertaxidentificationnumber,and/orMinnesotatax identificationnumber,alreadyprovidedtoMnDOT,tofederalandstatetaxagenciesandstatepersonnelinvolved inthepaymentofstateobligations.Theseidentificationnumbersmaybeusedintheenforcementoffederaland statetaxlawswhichcouldresultinactionrequiringtheLocalGovernmenttofilestatetaxreturnsandpay delinquentstatetaxliabilities,ifany. 16.FundUseProhibited.TheLocalGovernmentwillnotutilizeanyfundsreceivedpursuanttothisAgreementto compensate,eitherdirectlyorindirectly,anycontractor,corporation,partnership,orbusiness,however organized,whichisdisqualifiedordebarredfromenteringintoorreceivingaStatecontract.Thisrestriction appliesregardlessofwhetherthedisqualifiedordebarredpartyactsinthecapacityofageneralcontractor,a subcontractor,orasanequipmentormaterialsupplier.ThisrestrictiondoesnotpreventtheLocalGovernment fromutilizingthesefundstopayanypartywhomightbedisqualifiedordebarredaftertheLocalDƚǝĻƩƓƒĻƓƷ͸ƭ contractawardonthisProject. 17.DiscriminationProhibitedbyMinnesotaStatutes§181.59.TheLocalGovernmentwillcomplywiththeprovisions ofMinnesotaStatutes§181.59whichrequiresthateverycontractfororonbehalfoftheStateofMinnesota,or anycounty,city,town,township,school,schooldistrictoranyotherdistrictinthestate,formaterials,suppliesor constructionwillcontainprovisionsbywhichContractoragrees:1)That,inthehiringofcommonorskilledlabor fortheperformanceofanyworkunderanycontract,oranysubcontract,noContractor,materialsupplieror vendor,will,byreasonofrace,creedorcolor,discriminateagainstthepersonorpersonswhoarecitizensofthe UnitedStatesorresidentalienswhoarequalifiedandavailabletoperformtheworktowhichtheemployment relates;2)ThatnoContractor,materialsupplier,orvendor,will,inanymanner,discriminateagainst,or 8 MnDOTContractNo.1029949 intimidate,orpreventtheemploymentofanypersonorpersonsidentifiedinclause1ofthissection,oronbeing hired,preventorconspiretoprevent,thepersonorpersonsfromtheperformanceofworkunderanycontracton accountofrace,creedorcolor;3)Thataviolationofthissectionisamisdemeanor;and4)Thatthiscontractmay becanceledorterminatedbythestateofMinnesota,oranycounty,city,town,township,school,schooldistrictor anyotherpersonauthorizedtocontractsforemployment,andallmoneydue,ortobecomedueunderthe contract,maybeforfeitedforasecondoranysubsequentviolationofthetermsorconditionsofthisAgreement. 18.AppendixII2CFRPart200FederalContractClauses.TheLocalGovernmentagreestocomplywiththefollowing federalrequirementsasidentifiedin2CFR200,UniformAdministrativeRequirements,CostPrinciplesandAudit RequirementsforFederalAwards,andagreestopassthroughtheserequirementstoitssubcontractorsandthird partycontractors,asapplicable.Inaddition,theLocalGovernmentshallhavethesamemeaningasͻ/ƚƓƷƩğĭƷƚƩͼin thefederalrequirementslistedbelow. 18.1.Remedies.Contractsformorethanthesimplifiedacquisitionthresholdcurrentlysetat$150,000,whichis theinflationadjustedamountdeterminedbytheCivilianAgencyAcquisitionCouncilandDefense AcquisitionRegulationsCouncil(Councils)asauthorizedby41U.S.C.1908,mustaddressadministrative, contractual,orlegalremediesininstanceswherecontractorsviolateorbreachcontractterms,andprovide forsuchsanctionsandpenaltiesasappropriate. 18.2.Termination.Allcontractsinexcessof$10,000mustaddressterminationforcauseandforconvenienceby thenonFederalentityincludingthemannerbywhichitwillbeeffectedandthebasisforsettlement. 18.3.EqualEmploymentOpportunity.Exceptasotherwiseprovidedunder41CFRPart60,allcontractsthatmeet thedefinitionofͻŅĻķĻƩğƌƌǤassistedconstructionĭƚƓƷƩğĭƷͼin41CFRPart601.3mustincludetheequal opportunityclauseprovidedunder41CFR601.4(b),inaccordancewithExecutiveOrder11246,ͻ9ƨǒğƌ EmploymenthƦƦƚƩƷǒƓźƷǤͼ(30FR12319,12935,3CFRPart,19641965Comp.,p.339),asamendedby ExecutiveOrder11375,ͻ!ƒĻƓķźƓŭExecutiveOrder11246RelatingtoEqualEmploymenthƦƦƚƩƷǒƓźƷǤͲͼand implementingregulationsat41CFRpart60,ͻhŅŅźĭĻofFederalContractCompliancePrograms,Equal EmploymentOpportunity,Departmentof\[ğĬƚƩ͵ͼ 18.4.DavisBaconAct,asamended.(40U.S.C.31413148)WhenrequiredbyFederalprogramlegislation,all primeconstructioncontractsinexcessof$2,000awardedbynonFederalentitiesmustincludeaprovision forcompliancewiththeDavisBaconAct(40U.S.C.31413144,and31463148)assupplementedby DepartmentofLaborregulations(29CFR5,ͻ\[ğĬƚƩStandardsProvisionsApplicabletoContractsCovering FederallyFinancedandAssisted/ƚƓƭƷƩǒĭƷźƚƓͼΜ͵Inaccordancewiththestatute,contractorsmustbe requiredtopaywagestolaborersandmechanicsataratenotlessthantheprevailingwagesspecifiedina wagedeterminationmadebytheSecretaryofLabor.Inaddition,contractorsmustberequiredtopaywages notlessthanonceaweek.ThenonFederalentitymustplaceacopyofthecurrentprevailingwage determinationissuedbytheDepartmentofLaborineachsolicitation.Thedecisiontoawardacontractor subcontractmustbeconditionedupontheacceptanceofthewagedetermination.ThenonFederalentity mustreportallsuspectedorreportedviolationstotheFederalawardingagency.Thecontractsmustalso includeaprovisionforcompliancewiththeCopelandͻ!ƓƷźYźĭƉĬğĭƉͼAct(40U.S.C.3145),assupplemented byDepartmentofLaborregulations(29CFR3,ͻ/ƚƓƷƩğĭƷƚƩƭandSubcontractorsonPublicBuildingorPublic WorkFinancedinWholeorinPartbyLoansorGrantsfromtheUnited{ƷğƷĻƭͼΜ͵TheActprovidesthateach contractororsubrecipientmustbeprohibitedfrominducing,byanymeans,anypersonemployedinthe construction,completion,orrepairofpublicwork,togiveupanypartofthecompensationtowhichheor sheisotherwiseentitled.ThenonFederalentitymustreportallsuspectedorreportedviolationstothe Federalawardingagency. 18.5.ContractWorkHoursandSafetyStandardsAct.(40U.S.C.37013708)ContractWorkHoursandSafety StandardsAct(40U.S.C.37013708).Whereapplicable,allcontractsawardedbythenonFederalentityin excessof$100,000thatinvolvetheemploymentofmechanicsorlaborersmustincludeaprovisionfor 9 MnDOTContractNo.1029949 compliancewith40U.S.C.3702and3704,assupplementedbyDepartmentofLaborregulations(29CFR Part5).Under40U.S.C.3702oftheAct,eachcontractormustberequiredtocomputethewagesofevery mechanicandlaboreronthebasisofastandardworkweekof40hours.Workinexcessofthestandard workweekispermissibleprovidedthattheworkeriscompensatedatarateofnotlessthanoneandahalf timesthebasicrateofpayforallhoursworkedinexcessof40hoursintheworkweek.Therequirementsof 40U.S.C.3704areapplicabletoconstructionworkandprovidethatnolaborerormechanicmustbe requiredtoworkinsurroundingsorunderworkingconditionswhichareunsanitary,hazardousor dangerous.Theserequirementsdonotapplytothepurchasesofsuppliesormaterialsorarticlesordinarily availableontheopenmarket,orcontractsfortransportationortransmissionofintelligence. 18.6.RightstoInventionsMadeUnderaContractorAgreement.IftheFederalawardmeetsthedefinitionof ͻŅǒƓķźƓŭğŭƩĻĻƒĻƓƷͼunder37CFR§401.2(a)andtherecipientorsubrecipientwishestoenterintoa contractwithasmallbusinessfirmornonprofitorganizationregardingthesubstitutionofparties, assignmentorperformanceofexperimental,developmental,orresearchworkunderthatͻŅǒƓķźƓŭ ğŭƩĻĻƒĻƓƷͲͼtherecipientorsubrecipientmustcomplywiththerequirementsof37CFRPart401,ͻwźŭŷƷƭto InventionsMadebyNonprofitOrganizationsandSmallBusinessFirmsUnderGovernmentGrants,Contracts andCooperative!ŭƩĻĻƒĻƓƷƭͲͼandanyimplementingregulationsissuedbytheawardingagency. 18.7.CleanAirAct(42U.S.C.74017671q.)andtheFederalWaterPollutionControlAct(33U.S.C.12511387), asamended.Contractsandsubgrantsofamountsinexcessof$150,000mustcontainaprovisionthat requiresthenonFederalawardtoagreetocomplywithallapplicablestandards,ordersorregulations issuedundertheCleanAirAct(42U.S.C.74017671q)andtheFederalWaterPollutionControlActas amended(33U.S.C.12511387).ViolationsmustbereportedtotheFederalawardingagencyandthe RegionalOfficeoftheEnvironmentalProtectionAgency(EPA). 18.8.DebarmentandSuspension.(ExecutiveOrders12549and12689)Acontractaward(see2CFR180.220) mustnotbemadetopartieslistedonthegovernmentwideexclusionsintheSystemforAward Management(SAM),inaccordancewiththeOMBguidelinesat2CFR180thatimplementExecutiveOrders 12549(3CFRpart1986Comp.,p.189)and12689(3CFRpart1989Comp.,p.235),ͻ5ĻĬğƩƒĻƓƷand {ǒƭƦĻƓƭźƚƓ͵ͼSAMExclusionscontainsthenamesofpartiesdebarred,suspended,orotherwiseexcludedby agencies,aswellaspartiesdeclaredineligibleunderstatutoryorregulatoryauthorityotherthanExecutive Order12549. 18.9.ByrdAntiLobbyingAmendment.(31U.S.C.1352)Contractorsthatapplyorbidforanawardexceeding $100,000mustfiletherequiredcertification.Eachtiercertifiestothetierabovethatitwillnotandhasnot usedFederalappropriatedfundstopayanypersonororganizationforinfluencingorattemptingto influenceanofficeroremployeeofanyagency,amemberofCongress,officeroremployeeofCongress,or anemployeeofamemberofCongressinconnectionwithobtaininganyFederalcontract,grantoranyother awardcoveredby31U.S.C.1352.EachtiermustalsodiscloseanylobbyingwithnonFederalfundsthat takesplaceinconnectionwithobtaininganyFederalaward.Suchdisclosuresareforwardedfromtiertotier uptothenonFederalaward. 18.10.ProcurementofRecoveredMaterials.See2CFR200.322ProcurementofRecoveredMaterials. 18.11.DrugFreeWorkplace.Inaccordancewith2C.F.R.§32.400,theLocalGovernmentwillcomplywiththe DrugFreeWorkplacerequirementsundersubpartBof49C.F.R.Part32. 18.12.Nondiscrimination.TheLocalGovernmentherebyagreesthat,asaconditionofreceivinganyFederal financialassistanceunderthisagreement,itwillcomplywithTitleVIoftheCivilRightsActof1964(78Stat. 252,42U.S.C.§2000d),relatednondiscriminationstatutes(i.e.,23U.S.C.§324,Section504ofthe RehabilitationActof1973asamended,andtheAgeDiscriminationActof1975),andapplicableregulatory requirementstotheendthatnopersonintheUnitedStatesshall,onthegroundsofrace,color,national origin,sex,handicap,oragebeexcludedfromparticipationin,bedeniedthebenefitsof,orotherwisebe 10 MnDOTContractNo.1029949 subjectedtodiscriminationunderanyprogramoractivityforwhichtheLocalGovernmentreceivesFederal financialassistance.ThespecificrequirementsoftheDepartmentofTransportationCivilRightsassurances (requiredby49C.F.R.§§21.7and27.9)areincorporatedintheagreement. 18.13.FederalFundingAccountabilityandTransparencyAct(FFATA). 18.13.1.ThisAgreementrequirestheLocalGovernmenttoprovidesuppliesand/orservicesthatarefunded inwholeorinpartbyfederalfundsthataresubjecttoFFATA.TheLocalGovernmentisresponsible forensuringthatallapplicablerequirements,includingbutnotlimitedtothosesetforthherein,of FFATAaremetandthattheLocalGovernmentprovidesinformationtotheMnDOTasrequired. a.ReportingofTotalCompensationoftheLocalDƚǝĻƩƓƒĻƓƷ͸ƭExecutives. b.TheLocalGovernmentshallreportthenamesandtotalcompensationofeachofitsfivemost highlycompensatedexecutivesfortheLocalDƚǝĻƩƓƒĻƓƷ͸ƭprecedingcompletedfiscalyear,if intheLocalDƚǝĻƩƓƒĻƓƷ͸ƭprecedingfiscalyearitreceived: i.80percentormoreoftheLocalDƚǝĻƩƓƒĻƓƷ͸ƭannualgrossrevenuesfromFederal procurementcontractsandFederalfinancialassistancesubjecttotheTransparencyAct, asdefinedat2CFR170.320(andsubawards);and ii.$25,000,000ormoreinannualgrossrevenuesfromFederalprocurementcontracts(and subcontracts),andFederalfinancialassistancesubjecttotheTransparencyAct(and subawards);and iii.Thepublicdoesnothaveaccesstoinformationaboutthecompensationofthe executivesthroughperiodicreportsfiledundersection13(a)or15(d)oftheSecurities ExchangeActof1934(15U.S.C.78m(a),78o(d))orsection6104oftheInternalRevenue Codeof1986.(Todetermineifthepublichasaccesstothecompensationinformation, seetheU.S.SecurityandExchangeCommissiontotalcompensationfilingsat http://www.sec.gov/answers/execomp.htm.). Executivemeansofficers,managingpartners,oranyotheremployeesinmanagement positions. c.Totalcompensationmeansthecashandnoncashdollarvalueearnedbytheexecutiveduring theLocalDƚǝĻƩƓƒĻƓƷ͸ƭprecedingfiscalyearandincludesthefollowing(formoreinformation see17CFR229.402(c)(2)): i.Salaryandbonus. ii.Awardsofstock,stockoptions,andstockappreciationrights.Usethedollaramount recognizedforfinancialstatementreportingpurposeswithrespecttothefiscalyearin accordancewiththeStatementofFinancialAccountingStandardsNo.123(Revised 2004)(FAS123R),SharedBasedPayments. iii.Earningsforservicesundernonequityincentiveplans.Thisdoesnotincludegrouplife, health,hospitalizationormedicalreimbursementplansthatdonotdiscriminateinfavor ofexecutives,andareavailablegenerallytoallsalariedemployees. iv.Changeinpensionvalue.Thisisthechangeinpresentvalueofdefinedbenefitand actuarialpensionplans. v.Abovemarketearningsondeferredcompensationwhichisnottaxqualified. 11 MnDOTContractNo.1029949 18.13.2.Othercompensation,iftheaggregatevalueofallsuchothercompensation(e.g.severance, terminationpayments,valueoflifeinsurancepaidonbehalfoftheemployee,perquisitesor property)fortheexecutiveexceeds$10,000. 18.13.3.TheLocalGovernmentmustreportexecutivetotalcompensationdescribedabovetotheMnDOT bytheendofthemonthduringwhichthisagreementisawarded. 18.13.4.TheLocalGovernmentwillobtainaDataUniversalNumberingSystem(DUNS)numberand maintainitsDUNSnumberforthetermofthisagreement.Thisnumbershallbeprovidedto MnDOTontheplanreviewchecklistsubmittedwiththeplansforeachproject.Moreinformation aboutobtainingaDUNSNumbercanbefoundat:http://fedgov.dnb.com/webform/ 18.13.5.TheLocalDƚǝĻƩƓƒĻƓƷ͸ƭfailuretocomplywiththeaboverequirementsisamaterialbreachofthis agreementforwhichtheMnDOTmayterminatethisagreementforcause.TheMnDOTwillnotbe obligatedtopayanyoutstandinginvoicereceivedfromtheLocalGovernmentunlessanduntilthe LocalGovernmentisinfullcompliancewiththeaboverequirements. \[THEREMAINDEROFTHISPAGEHASINTENTIONALLYBEENLEFTBLANK.\] 12 MnDOTContractNo.1029949 CityofFridleyDEPARTMENTOFTRANSPORTATION LocalGovernmentcertifiesthattheappropriate person(s)haveexecutedthecontractonbehalfofthe LocalGovernmentasrequiredbyapplicablearticles, bylaws,resolutionsorordinances By: By: Title: Title: Date: Date: COMMISSIONEROFADMINISTRATION By: By: Date: Title: Date: UpdatedDecember1,201713