CCA 02/12/2018 fFridsof CITY COUNCIL MEETING OF FEBRUARY 12, 2018
ley
The City of Fridley will not discriminate against or harass anyone in the admission or access
to, or treatment, or employment in its services, programs, or activities because of race, color,
creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status
with regard to public assistance. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in any of Fridley's services, programs, and activities.
Hearing impaired persons who need an interpreter or other persons with disabilities who
require auxiliary aids should contact Roberta Collins at 572-3500. (TTD/572-3534)
CONFERENCE MEETING (6:00 p.m.)
1. City Hall Building Update
2. Health Insurance Policy
PLEDGE OF ALLEGIANCE.
APPROVAL OF PROPOSED CONSENT AGENDA:
APPROVAL OF MINUTES:
1. City Council Meeting of January 22, 2018 1 - 7
NEW BUSINESS:
2. Receive the Minutes from the Planning Commission
Meeting of January 17, 2018 8 - 18
3. Resolution Ordering Preparation of Preliminary
Report, Plans and Specifications for 2018 Street
Rehabilitation Project No. ST2018-01 19 - 23
j 4. Approve City of Fridley Hydrant Use and Maintenance
Policy 24 - 28
5. Claims (179597 - 179793) 29 - 43
FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 12, 2018 PAGE 2
OPEN FORUM, VISITORS: Consideration of items not on Agenda — 15 minutes.
ADOPTION OF AGENDA:
PUBLIC HEARING:
6. Preliminary Assessment Hearing on West
Moore Lake Drive Trail and Street Resurfacing
Project No. ST2017-21 (Continued January 22,
2018) 44 - 51
NEW BUSINESS:
7. Resolution Ordering Final Plans, Specifications
and Calling for Bids: West Moore Lake Drive
Trail and Street Resurfacing Project No.
ST2017-21 52 - 55
8. Approve the City of Fridley Emerald Ash Borer
Mitigation Plan 56 - 68
9. City Hall Construction Progress Report and
Approval of GMP Increase 69 - 76
10. Informal Status Reports 77
ADJOURN.
Fridley
FRIDLEY CITY COUNCIL MEETING
OF FEBRUARY 12, 2018
7:00 p.m. — City Council Chambers
Attendance Sheet
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CITY COUNCIL MEETING
CITY OF FRIDLEY
JANUARY 22,2018
The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:00 p.m.
ROLL CALL:
MEMBERS PRESENT: Mayor Lund
Councilmember Barnette
Councilmember Saefke
Councilmember Varichak
Councilmember Bolkcom
OTHERS PRESENT: Wally Wysopal, City Manager
Jay Karlovich, City Attorney
Jack Kirk, Director of Parks and Recreation
Brian Weierke, Director of Public Safety
Officer John Kotchen, Fridley Police Department
James Kosluchar,Public Works Director
Rachel Workin, Environmental Planner
PROCLAMATIONS:
Jack Kirk Appreciation Day—January 31,2018.
Heart Safe Community.
APPROVAL OF PROPOSED CONSENT AGENDA:
APPROVAL OF MINUTES:
City Council Meeting of January 8,2018
Wally Wysopal, City Manager, stated there was one correction pointed out by a resident; and
staff did make that correction.
APPROVED AS CORRECTED.
OLD BUSINESS:
1. Second Reading of an Ordinance Amending Fridley City Code, Chapter 7. Taxation and
Finances and Adopt Official Title and Summary Ordinance.
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FRIDLEY CITY COUNCIL MEETING OF JANUARY 22,2017 PAGE 2
WAIVED THE READING OF THE ORDINANCE AND ADOPTED ORDINANCE NO. 1352
ON SECOND READING AND ORDERED PUBLICATION.
NEW BUSINESS:
2. Receive the Minutes from the Planning Commission Meeting of December 20,2017.
RECEIVED.
3. Approve Memorandum of Understanding Between the City of Fridley and Walter T.
WysopaL
APPROVED.
4. Claims (179406 - 179596).
APPROVED.
ADOPTION OF PROPOSED CONSENT AGENDA:
MOTION by Councilmember Barnette to adopt the proposed consent agenda. Seconded by
Councilmember Varichak.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
OPEN FORUM,VISITORS:
No one from the audience spoke.
ADOPTION OF AGENDA:
MOTION by Councilmember Bolkcom to adopt the agenda. Seconded by Councilmember
Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
PUBLIC HEARING:
5. Preliminary Assessment Hearing on West Moore Lake Drive Trail and Street
Resurfacing Project No. ST2017-21.
MOTION by Councilmember Saefke to continue the public hearing. Seconded Councilmember
Bolkcom.
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FRIDLEY CITY COUNCIL MEETING OF JANUARY 22,2017 PAGE 3
Councilmember Saefke asked that the public hearing be continued because of the weather
conditions.
Mayor Lund asked if staff had any issues with continuing the public hearing.
John Kosluchar,Director of Public Works, replied,no.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY AND THE HEARING WAS CONTINUED.
NEW BUSINESS:
6. Resolution Ordering Final Plans, Specifications and Calling for Bids: West Moore
Lake Drive Trail and Street Resurfacing Project No. ST2017-21.
Mayor Lund said he assumed this would be continued also.
Jay Karlovich, City Attorney, said they cannot pass a resolution ordering a project unless they
have conducted the public hearing.
7. Resolution to Approve Residential Organics Curbside Collection Contract with
Allied Waste Services of North America LLC.
Rachel Workin, Environmental Planner, stated she is requesting that a resolution be adopted
authorizing the Mayor and City Manager to sign a contract for curbside organics collection.
Organic material is that part of the trash that breaks down quickly. It includes food scraps, fruits
and vegetables, meats and bones, food-soiled paper such as paper towels and napkins, and
certified compostable plateware and flatware.
Ms. Workin stated just like bottles and cans have value when you separate them from your trash
and you recycle them into new materials, this organic material can also be separated and
transformed into a useful product, which is compost. Just like recycling cans and bottles has
economic and ecological benefits,transforming organics into compost has many benefits as well.
Ms. Workin stated when you separate this organic material from your trash, you can reduce the
volume of your trash by more than 30 percent. Reducing the trash that goes to landfills is an
important goal both at a policy level and also for many individual residents.
Ms. Workin stated recognizing the value of diverting organic materials into useful products such
as compost, the MPCA set a metro area goal of 15 percent organic diversion from landfills by
2030. Since diversion rates are currently less than 3 percent, this really necessitates a lot of new
programs here in the metro.
Ms. Workin stated implementing a curbside organics program is listed as a GreenStep Cities
best practice. Fridley is a GreenStep city working higher and higher up the scale.
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FRIDLEY CITY COUNCIL MEETING OF JANUARY 22,2017
PAGE 4
Ms. Workin said currently, there are few existing programs for organics collection in Fridley.
Organics are separated out for commercial composting at Springbrook Nature Center as well as
at Fridley elementary schools and the Fridley Middle School. The Fridley High School will be
starting organics collection in the next year.
Ms. Workin stated Fridley residents also have the opportunity to do backyard composting, but
there are limitations in the types of materials you can put in the backyard compost. For example,
you cannot put meat in the backyard compost system, and it is also very difficult to perform
backyard composting in Minnesota in the winter.
Ms. Workin stated Fridley residents can also take their organics to be collected at neighboring
city and county drop-off locations. Staff has received a lot of requests from Fridley citizens for a
more convenient option. In 2016, the City began taking steps to develop a curbside organics
collection program. Chapter 113 of City Code was updated to specify that a curbside organics
collection program would be implemented but only one contract would be awarded to one hauler
to collect organics from residents who wish to voluntarily participate in this program. Any
resident who was interested in the program from households of 1-4 units would be able to
subscribe directly with the hauler who held the contract with the City.
Ms. Workin stated she spoke to Council on October 9 to request the release of a request for
proposal to select a hauler to perform this service. Four submittals were received by the City
before the November 6 deadline. Based on the evaluation criteria that were set forth in the RFP,
Republic Services (their name in Minnesota but nationwide known as Allied Services which is
the name on the contract) was chosen as the preferred proposal. Republic Services proposed to
perform weekly collection from individual residents for a cost of$10 a month which includes the
container.
Ms. Workin stated the contract as presented would start on April 1, 2018, and continue until
April 30, 2019, with the opportunity to review and renew the contract on a yearly basis. Under
the contract that was developed based on its fee, the City would be responsible for initial
notification to residents of how the program would function and how to subscribe. The City
would also be responsible for ongoing education and promotional efforts related to organics
collection.
Ms. Workin stated the responsibilities of Republic Services would include the weekly collection
of organics from subscribers to the program. Republic would also provide all subscribers with
30-gallon organic carts. Republic would also properly dispose of organic material for processing
into compost at a commercial facility. All collection of payment of billing would be handled
directly between Republic and the subscribers. This contract does not obligate the City to any
payment to Republic Services.
Ms. Workin stated residents would be able to participate in this new program through a very
easy process. They would contact the City either electronically or over the phone to subscribe,
and the City would coordinate with Republic to enter them into the program. Republic would
then deliver a 30-gallon organic cart to their house.
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FRIDLEY CITY COUNCIL MEETING OF JANUARY 22,2017 PAGE 5
Ms. Workin stated using available SCORE funds, the City would purchase kitchen pails and
compostable bags and those would be provided to subscribers for free while supplies last.
Residents would be able to pick those up either at City Hall or Springbrook Nature Center.
Ms. Workin stated subscribers to the program would collect organics from their home in
compostable or paper bags. It is very important that compostable or paper bags are used instead
of traditional plastic bags. Compostable or brown paper bags are designed to break down
quickly in a commercial composting setting.
Ms. Workin stated once these bags which are typically 3 gallons in size are full,residents would
place them in their organics cart for collection. Items such as pizza boxes or egg cartons could
be placed loose in the cart, but all other materials would be in bag form.
Ms. Workin stated residents would set their carts our weekly to be collected by Republic. Every
90 days they would receive a bill from Republic Services for the collection.
Councilmember Bolkcom asked why the City decided that the residents should contact the City
first.
Ms. Workin replied, the City and Republic decided that would be the easiest system for
subscribers. This is a program that is unique to Fridley and is not offered to all Republic
services. Since Republic has a pretty large customer service team, it would be easier for the City
to take down information and have a designated staff person relay the information rather than
training the entire Republic services team on the specifics of this program.
Councilmember Bolkcom asked if she has her garbage picked up on Monday, she would not
necessarily have her organics picked up on that same day, especially when it first starts. Republic
would have only one truck going throughout the whole City.
Ms. Workin replied correct. It is important to both the City and Republic that trucks be running
at the highest level of capacity in order to minimize wear and tear on the streets. In the
program's initial phases, they are not expecting to have enough customers to run a truck four
days a week so they will be starting with one day a week. As new residents sign up, that
schedule might be adjusted. Any adjustments will be designed to mimic the garbage and
recycling schedule as closely as possible. Routes will be determined by Republic Services, and
they will be responsible for notifying residents of any changes to their collection routes. The
City definitely wants to make this an easy process to understand, but also have to balance that
with efficiencies and costs.
Councilmember Bolkcom asked if they have proposed a start date yet.
Ms. Workin replied, they have not formally decided on a day but are looking at Wednesday.
The recycling schedule runs Monday through Thursday and Wednesdays offer an opportunity
should there be a delayed pickup that would also occur during that time. For example, if there
were a holiday.
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FRIDLEY CITY COUNCIL MEETING OF JANUARY 22,2017
PAGE 6
Councilmember Bolkcom asked who she would call if her organics were not picked up.
Ms. Workin replied, the customer could call Republic Services or the City. That is also how the
City operates the recycling services. They are very interested in making this an easy to use and
customer friendly process. City staff is definitely very excited to help the residents through the
process and act as a liaison to Republic Services.
Councilmember Bolkcom stated she also happened to notice their name and number are right
on the organics container. She asked if that was one of the stipulations.
Ms. Workin replied yes.
Councilmember Bolkcom referred to page 82. Under 1.3, it says "either paper or craft." She
asked if she could use a regular paper bag.
Ms. Workin replied, that type of paper bag refers to the paper bag from the grocery store. It is
the style of paper and that language was taken from Chapter 113. They definitely encourage
paper bags as being an option for disposal. Compostable bags are the preferred method of
collecting organics. Residents would be able to obtain those for free while supplies lasted which
they are anticipating would be all of 2018. Compostable bags are also for sale at most retailers
in Fridley.
Councilmember Bolkcom stated Ms. Workin mentioned composting. She asked whether the
City can use that as part of its numbers for its SCORE funds and if they had any idea how many
people are backyard composting.
Ms. Workin said the City would be able to use those numbers. They are a little hard to
determine because the City does not issue permits for backyard compost systems.
Mayor Lund stated typically they see a three-year contract or something of that duration. He is
not sure if it is beneficial to the City or the hauler since it appears to be 13 months long. That is
kind of an expensive thing if they opt out or if the City does not want them in there after 13
months and they have delivered all these carts and have to pick them all up. He asked if there
was some reasoning there, perhaps because of the newness of the program, that they wanted an
out in 13 months.
Ms. Workin replied, the initial contract term was decided to align with the end of the recycling
contract which also runs until April 30, 2019. The yearly contract terms were agreed to by
Republic and the City since this program is so new and the organics market is also changing.
They were able to secure a lower initial cost based on this lower contract term. Prices for
organics disposal are not known and might be subject to change, and that was the reason for
having such a short contract period.
MOTION by Councilmember Barnette to adopt Resolution No. 2018-05. Seconded by
Councilmember Bolkcom.
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FRIDLEY CITY COUNCIL MEETING OF JANUARY 22,2017 PAGE 7
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
8. Informal Status Reports.
There were no informal status reports.
ADJOURN:
MOTION by Councilmember Barnette, seconded by Councilmember Varichak,to adjourn.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT
7:40 P.M.
Respectfully submitted by,
Denise M. Johnson Scott J. Lund
Recording Secretary Mayor
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PLANNING COMMISSION MEETING
January 17,2018
Chairperson Kondrick called the Planning Commission Meeting to order at 7:01 p.m.
MEMBERS PRESENT: Leroy Oquist, David Ostwald, Mike Heintz, David Kondrick, and
Rachel Schwankl,
MEMBERS ABSENT: Brad Sielaff and Mark Hansen
OTHERS PRESENT: Julie Jones, Planning Manager
James Kosluchar, Public Works Director
Amy Dritz,210 Longfellow Street
Approval of Minutes: December 20, 2017
MOTION by Commissioner Oquist to approve the minutes. Seconded by Commissioner
Heintz.
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY.
1. PUBLIC HEARING:
Consideration of a public hearing for reviewing Fridley's draft 2040 Comprehensive Plan.
MOTION by Commissioner Oquist to open the public hearing. Seconded by Commissioner
Heintz.
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC
HEARING WAS OPENED AT 7:02 P.M.
Julie Jones, Planning Manager, stated this is a continuance of the public hearing the Planning
Commission had at its December 20 meeting. A couple of chapters of the draft Comprehensive
Plan staff were not yet done including the Wastewater Plan which the Commission was just
handed a few moments ago.
Ms. Jones stated she wanted to start with following up on some questions the Commission had
last time. She noted that Mr. Kosluchar was present to answer questions about water if needed.
Ms. Jones stated one of the questions was, can the City provide incentives for increased storm
water treatment? She and Mr. Kosluchar talked about this and it is something that is being
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Planning Commission Meeting
January 17, 2018
Page 2 of 11
considered. They also can consider establishing a storm water utility fee system if the City
wants that is based upon the amount of impervious surface that properties have. There are some
options that are already being considered in that regard.
Chairperson Kondrick asked whether there was any feedback from Met Council as to whether
there are other communities interested in that idea.
James Kosluchar, Public Works Director, replied he does not know that is necessarily a Met
Council driven objective. He thinks the sustainability of the utility is the important thing. Met
Council likes to stay out of how the City charges for that. There are not many cities that provide
an incentive-based program. He has checked into it, and Minneapolis has a slight incentive
where as a residential property owner you can get a small deduction on your bill if your
impervious area is a low percentage.
Chairperson Kondrick asked, how does the individual homeowner do that?
Mr. Kosluchar replied, it is a contact to the city in the case of Minneapolis. He is certain the
City of Minneapolis has it on their website, and that is where he learned about it. They do not
necessarily go on an outreach and do not necessarily go out and classify all the properties. He
thinks it is new. The one thing the City has to be sensitive to is they cannot inundate the billing
staff with so many complications that they cannot bill the storm water charge.
Ms. Jones stated another question brought up was, if Met Council is encouraging cities to
convert to surface water for its drinking water supply because of lowering aquifer levels, why is
the City continuing its reliance on groundwater for its water source? The basic response is, it is
cheaper for the City to do that. It would actually cost 40 percent more if the City were to convert
to getting the water from the City of Minneapolis, which comes from the Mississippi River.
Ms. Jones stated Fridley is using half the water it did 30 years ago, and its aquifers are in stable
condition and are on the rebound. The City does not have concerns in that regard.
Ms. Jones stated staff did make the correction to the Active Transportation map that was brought
up by Fridley resident, Amy Dritz. It is an existing map in the action steps for the City to update
very soon. This map needing to be updated is just one of the components in that plan.
Ms. Jones stated she had misspoke when she talked about the Girl Scout Camp at the last
meeting being purely guided for single-family development. When Stacy Stromberg was going
through all of the redevelopment areas back in November, she pointed out that the area was
being guided primarily for single-family development in the Comprehensive Plan if it becomes
redeveloped in the future. The City is also looking at part of the eastern portion of the site to be
suitable for multi-family development in the area between East River Road and the wetland on
the site.
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Planning Commission Meeting
January 17, 2018
Page 3 of 11
Ms. Jones stated some things that have come up since the last draft the Commission saw. One is
a map from Anoka County's draft transportation plan that provides bike and walking accident
data. Since it showed a lot of accidents in the Fridley area, it is something staff might add or
note in the City's plan.
Chairperson Kondrick asked Ms. Jones if she knows a reason why that is happening?
Ms. Jones replied, she and Mr. Kosluchar had talked about that and are looking at the City's
crash data and comparing it to the level of traffic on those roadways, because higher crash data
could be just a result of higher traffic levels compared to other cities in the county. That is a
more accurate way of looking at it.
Chairperson Kondrick stated the City has four major arteries going through here.
Ms. Jones stated and the City has more people biking and walking, too, because it has a higher
concentration of population.
Ms. Jones stated there are also some new maps to be added. Staff is thinking of adding into the
Economic Competitiveness Chapter is a comparison of current and projected business growth.
In the Fridley area, the County's data shows some definite changes there in business growth
which, again, affects traffic and transit, etc. in the plans. This is some additional data that Anoka
County has provided in their draft plan that supports some of the action steps in the City's plan.
Ms. Jones stated that, since the last meeting, staff did make some additions to the Transportation
Chapter. They created three new actions steps because of some things that were mentioned in
other chapters that really related to transportation. Action Steps Nos. 1 and 2 were in the Local
Water Plan Chapter and relate to transportation. One mentioned establishing a complete streets
policy in the City. They added that action step to the transportation plan and also added
incorporating adopting auto-oriented design guidelines in the University Avenue study. The City
is proposing doing a corridor study for University Avenue and wanted to make sure they also
included the previously adopted auto-oriented landscape design guidelines into that process.
Ms. Jones stated staff also wanted to clarify that the Central BRT (Bus Rapid Transit) Line will
also be going on 53`d Avenue — not just University Avenue. Staff thought they should mention
that in the Transportation Chapter as well, because staff needs to look at the design for 53rd
Avenue to incorporate plans for BRT. Staff thought they should mention that because Mr.
Kosluchar has been working with the City of Columbia Heights on an agreeable design for the
roadway.
Ms. Jones stated there are three new chapters they are seeing tonight, but the Wastewater Plan is
still being worked on. The Commission had the latest draft given to them at the beginning of the
meeting. The other two chapters to be discussed are the Public Facilities Chapter and the
Implementation Plan, which were in the meeting packet.
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Planning Commission Meeting
January 17, 2018
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Ms. Jones presented the Wastewater action steps, the first one being to install new water meters
with updated automatic reading capabilities in commercial/industrial properties. This is so the
City can charge more accurate sewer rates based upon usage because sewer rates are based on
water usage in the City. That has been done for residential properties, but the City wants to do
that for commercial/industrial as well.
Ms. Jones stated another action step is that the City should conduct a sewer and water rate study
every five years. In doing so it would be reviewing rate structures, sustainable capital planning
and promotion of conservation.
Commissioner Heintz asked the City does not look at what the rates are every year compared to
what it is sending?
Mr. Kosluchar replied, yes, the City does review, adjust rates, and look at projections internally.
The action step refers to a third-party analysis. The City just completed one this year and the
prior one was about seven years ago. Staff is trying to keep on a five-year schedule, however.
They did have some staff changes in the Finance Department that delayed completing it in that
five-year window. The study will look at some larger things such as what is the structure of the
rate. Commissioners may have noticed that recent bills have changed. The structure is now a
minimum charge for various property uses, based on tiers. Basically, the City has an inclining
block rate that the City went to after the last rate study in 2010. In the interim, annually, the City
has used that structure if it is working and basically updated based on the protections.
Ms. Jones stated another action step is the City shall replace or rehabilitate 50 percent of the
sanitary sewer line system by the year 2050.
Ms. Jones stated another wastewater action step is to investigate the feasibility of point of sale
inspections on private sewer connections, including providing financing options in case a
property owner cannot afford to make the necessary improvements that are needed.
Commissioner Oquist asked that the last action step be explained.
Mr. Kosluchar replied that inflow and infiltration is the City's biggest hurdle. The City's system
is built out. Flows are not expected to increase even with population increases, because
conservation is going to offset that. Rather than planning for big changes, the City is planning to
be sustainable and planning for the maintenance. One of the over-arching objections is to limit
the City's flows, because every gallon that gets metered by Met Council out of the community is
paid for by the community. If the City has leaky pipes, that is paid for and the City establishes
the costs within the rates. There is a certain percentage of I and I from an engineering standpoint
that is allowable, permissible, and normal. The City generally has fallen into that range;
however, you have to do continuous maintenance in order to keep that up. The City does have
some higher flows in some areas that it cannot account for within the main system. They know
there are service laterals that are leaky or there are sump pump or drain tile systems that are still
connected or re-connected.
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Planning Commission Meeting
January 17, 2018
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Mr. Kosluchar stated one of the ideas for the point of sale inspections is looking at the
feasibility of what can the City do now. For example, Golden Valley has had a real problem
with I and I. One of the things they implemented is point of sale inspections, where they actually
go in the house, they televise the service lateral, and they require the seller to make repairs at the
point of sale if there is leaking pipe. Fridley's analysis of the problem to date lends staff to
believe that at least half of the problem is in private residential/commercial services. Trying to
promote repair of that is one thing that the point of sale would do. It is an idea right now. Really
the action is to look at the feasibility of it. Obviously that is a sensitive issue any time you are
looking at somebody's private maintenance.
Ms. Jones stated another action step in the Wastewater Chapter is one that the City would
review and meet its reserve funding policy annually using the best cost projections available.
Another is that the City should maintain and regularly update its inflow and infiltration
mitigation program to mitigate excess system flows and reduce long-term costs to rate payers.
Lastly, there is an action step stating the City should partner with Met Council to ensure the
interceptors and trunk lines are capable of handling peak flows to avoid bypass events.
Commissioner Schwankl asked as to the action step where the City shall replace or rehab 50
percent of the sanitary sewer system by the year 2050, even though it is projected to be fine until
2040. She asked whether part of meeting that reserve funding policy is rolled in? Are they
considering all of this or how to do that?
Mr. Kosluchar replied that is a goal staff has talked about with Council in capital investment
planning, and they established some years ago. It sounds fairly limited. The sewer system will
be 100 years old at that point, which is the expected life. Staff does rehabilitation, lining of those
pipes which puts a thinner pipe inside those pipes or they reconstruct. The City's goal is to touch
or rehabilitate half the system by the time it is 100 years old. That requires a pretty high
investment in capital. That is the medium ground staff has worked out with Council as far as a
goal goes.
Commissioner Schwankl asked if it will be part of the rates now?
Mr. Kosluchar replied, right. They have started on that program probably over the last six or
seven years they have been incorporating that and ramping it up. It is not without potential for
rate increases in the future.
Commissioner Schwankl asked or special assessments and things?
Mr. Kosluchar replied, yes, that is possible. The City normally does not assess for its utilities,
but for new extensions it does. However, for repair, it does not.
Chairperson Kondrick stated but Met Council does for special assessments.
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Planning Commission Meeting
January 17, 2018
Page 6 of 11
Mr. Kondrick replied what they basically take all the flow they are getting in a year and then set
a rate. They are reverse metering, and Fridley is a customer in that case. Met Council bills
Fridley the amount based on the prior years' flows. That makes up about 75 percent of the
City's sewer rate, which is actually Met Council's transmission and treatment.
Ms. Jones then addressed the action steps in the Public Facilities Chapter. Noting that the City is
building a new civic campus adjacent to the Rice Creek Regional bike trail, staff wants to study
the feasibility of possibly putting a bridge over University Avenue so that the regional trail can
be going over University rather than people having to wait at the stop light. This is common for
regional bike trails.
Ms. Jones stated another action step is evaluating the possibility of a band shell at the new civic
campus. Someone wants to donate funds for a band shell, but staff is concerned it could limit
park views, so they plan to study the feasibility of I if designed to allow view across the ponds
through the center of the campus.
Ms. Jones stated another action step is when the offices are moved, the current emergency
access onto University Avenue will have to be closed off and they are also looking at redesigning
the frontage road and discontinuing the connection from the intersection of Mississippi and
University Avenue. That really poses some safety issues for pedestrians. The City also has a
trail that runs north of Mississippi Street on the east side of University Avenue. The plan is to
extend that trail south so it can connect to the frontage road south of the current civic hall
campus here.
Ms. Jones stated there are also plans to continue, despite the move of Fire Station No. I to the
new Civic Campus, to continue to evaluate the feasibility of maintaining Fire Station Nos. 2 and
3. Looking at if that still makes sense as far as response times.
Ms. Jones stated also something that they will want to continue to look at is studying the
potential for possibly a third liquor store or changing the location of one of the liquor stores.
Regular marketing analysis is always being done to see if that makes sense where the stores are
located. Also, part of that is educating the public of the benefit of the municipal store liquor
system the City has established, and what it does to reduce everyone's taxes in the community.
Ms. Jones stated another action step is evaluating the shared use of the Fridley Community
Center with the Fridley School District. Again, with the move of the civic campus that may
change how that site is used in the future. That is something that will be evaluated on a regular
basis as well.
Ms. Jones stated also something the City Manager seems to be particularly interested in is
looking at some of the right-of-ways the City owns and looking at the potential of selling them to
private properties and getting them back on the tax roll. Recently they had a street right-of-way
on 53`d Avenue vacated that was never going to be used as a street right-of-way. There was an
interested adjoining property owner, and the City ended up disposing of that property.
13
Planning Commission Meeting
January 17, 2018
Page 7 of 11
Ms. Jones stated another action step was updating the emergency preparedness plan. That is
something the City needs to do every so many years to satisfy FEMA requirements. Also special
attention to that in regards to climate change and the prediction that climate change is going to
cause us to have more severe, frequent storms.
Ms. Jones stated they also added an action step of considering the environmental impact of new
City fleet vehicles and if the City should be looking at hybrid or electric vehicles in certain cases.
Ms. Jones stated the Implementation Plan is simply a summary of all the chapters. There is a
very long table that repeats the action steps of all the chapters with timelines attached to them,
projecting when the City is anticipating these tasks will be done. A lot of these action steps are
anticipated to be completed in the next ten years. Also, the existing zoning map gets put in the
Implementation Plan.
Ms. Jones stated beyond the discussion of this tonight, they are planning on bringing all of the
draft chapters, after they change them with any comments staff or the public brings up in the
meantime, to discuss it with the City Council at their February 26 meeting, they may take more
than one meeting to talk about it as there is a lot of material to go through. Once revisions are
made, then the draft plan will be sent to the surrounding jurisdictions. There are about 13 of
them staff has to send the plan to. Besides surrounding communities, these are entities like
MnDOT and Anoka County, and they get six months to review the plan before it is sent to the
Metropolitan Council atthe he end of the year.
p
Chairperson Kondrick stated he was very pleased with what he saw and the effort the staff put
into the planning of the Comprehensive Plan.
Commissioner Schwankl stated she was excited to see staff is looking at possibly organizing
the garbage haulers again. She came from Columbia Heights and her garbage rate there for the
same size container was less, and she also had the opportunity to throw an appliance or mattress
in once a year. Certainly the impact on the streets, etc. was less as well. That is a really good
call and she looks forward to hearing more on that one.
Ms. Jones replied, yes, that was feedback the City got from the public in its on-line survey. No
questions were asked about it, but people commented that was a service they wanted the City to
add.
Amy Dritz, 210 Longfellow Street, stated she saw nowhere in the plan anything about electric
vehicles (EV). She has a few questions regarding those. She is an owner of an EV herself, so
she keeps relevant on what is going on out there. One concern she had was how the City is
addressing EV charging at multi-unit homes and apartments? Are there going to be any kind of
incentives for landlords to install EV charging options? Is there any thought of making it
mandatory for new developments? Will any kind of incentives be offered?
14
Planning Commission Meeting
January 17, 2018
Page 8 of 11
Ms. Jones replied she knows there are plans for a charging station for the public in the front
parking area of the new Civic Campus. Also she thinks they have been considering a charging
station for the employee parking area. In the draft Comp Plan, there is an action step or two
related to EV charging stations. One was analyzing the Zoning Code regarding requirements for
gas stations. It might be possible they want to convert their gas pumps to charging stations in the
future, so how would the City deal with that in the Zoning Code? That was mentioned in the
Land Use Chapter as well as looking at a requirement that new specific commercial
developments and possibly industrial developments over a certain size could be required to
install EV charging stations. The point about the need in multi-family housing developments is a
very good one. The staff missed that and did not talk about that. It could easily be added into
that action step. That is a good point-that multi-family developments above a certain number of
units could be required to have a charging station.
Chairperson Kondrick stated there was an article in the morning newspaper about Ford Motor
Company and how they are changing their attitude about electric vehicles. Other manufacturers
are also talking about electricity being the way to power cars in the future; and we are going to
have to find a way to charge those cars.
Ms. Dritz stated and from an equity standpoint, the prices are coming down for electric vehicles
and are definitely cheaper in the long run to maintain. If you are not providing any kind of
opportunities for lower income apartment units then they don't have the opportunity to buy those
vehicles.
Chairperson Kondrick agreed there should be some incentive.
Ms. Dritz questioned if landlords would voluntarily offer that option.
Ms. Dritz asked, also is the City was looking at adopting a fleet policy? She believes Ms. Jones
said something about that.
Ms.Jones replied, yes,that they want to evaluate that.
Ms. Dritz asked if there is anything in the business zoning code that would make it a problem
for businesses to add charging to their own business to make it public?
Chairperson Kondrick stated that is something they have to change. They have to get together
and start insisting that companies, businesses, whatever, have facilities, so people can charge
their cars. That is a good idea.
Ms. Jones stated they definitely want to make sure that how the City has it worded in the Code is
that they are not prohibiting it. There is no mention of electric charging in the Zoning Code at all
currently.
15
Planning Commission Meeting
January 17, 2018
Page 9 of 11
Commissioner Heintz questioned how fast will we see businesses ramping up, because they
could put in one or two charging stations now, but is the City going to require a certain
percentage of parking stalls to have them or how does the City get them to ramp up to the third,
fourth, or fifth charging station? That is something to think about, too, because down the road if
auto manufacturers are putting more electric vehicles out there, how do they make sure Fridley
and its businesses have those available in their parking lots.
Chairperson Kondrick asked what if an employer says to a new employee, do you have an
electric car? The employee responds, yes. The employer says they do not have provisions for
that and do not intend to have any for a while. Does that affect the hiring of people that have
electric cars? Maybe for a short time.
Ms. Dritz stated she thinks that will be rare. The market will come around. And if the
employees are demanding it, the employers will put it in. As to her charging, 80 percent of it is
done at home. And if you are driving cars 70-100 miles that is enough for most people to do
their regular commute around town and back, and will not have to charge in the public. Right
now, at-home charging is going to be where most of it happens, which is why she brought it up
about apartments.
Commissioner Oquist stated what they are talking about here is something that needs to be
addressed on the zoning codes as opposed to the comprehensive plan because it is something the
City needs to do now and not out in the future. They have to really look into that because of the
additional costs for the employers to not only provide the station but also to pay for the
electricity.
Ms. Jones stated maybe they should clarify,just having a charging station does not mean that it
has to be free. The charging station could be one that someone pays by credit card. Some of
them they are seeing out in the public now are free as they are enticements to get you to come
and park and shop there. Most situations would involve paying for the charge by credit card.
Ms. Jones stated a related topic in the Comprehensive Plan, looking long range, is what the
impact of autonomous vehicles is going to have on zoning. This whole discussion they are
having about EV charging might completely change in a short period of time if autonomous
vehicles take off, because people will not necessarily be parking their EV at home. They may
have a service that comes and picks them up when they are ready to go to work, shopping, etc.
and they do not keep that vehicle at their home. This may part of a service people contract for.
That is a prediction of what is going to be the big transportation shift in the future. That
completely changes zoning requirements and all kinds of things. Staff's plan is to watch the
trends, watch what is happening, and plan for that. The prediction out there is that vehicle use is
going to be rapidly changing, although no one knows exactly how yet.
Mr. Kosluchar stated staff had some pretty lengthy discussion related to electric vehicles. As to
charging at home, one of the things you would potentially see there is you would not have as
many personal vehicles fueled at service stations. Over the long term you may not have as much
16
Planning Commission Meeting
January 17,2018
Page 10 of 11
demand for service stations. That may be something where 20-30 years down the road it impacts
parcels where you have fueling stations no longer being used for fueling.
MOTION by Commissioner Oquist to close the public hearing. Seconded by Commissioner
Schwankl.
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC
HEARING WAS CLOSED AT 7:43 P.M.
Chairperson Kondrick asked Ms. Jones what action would she like the Commission to take?
Would she like for them to wait for a while until they can digest the last part of this deal she
presented this evening?
Ms. Jones replied, if they would like to.
Chairperson Kondrick asked what kind of time constraints are there.
Ms. Jones replied, they would like to proceed with bringing this to City Council on February 26.
Theyhave time until the Commission's next meetingif theywant to wait to make a motion until
then.
Chairperson Kondrick stated he is very happy with what they have read and learned so far. He
asked if anyone had any cautions about what they have been delivered? The thought staff has
put into this is extraordinary. All the issues in the Comprehensive Plan are complicated, he read
the thing twice, and yet the staff has gone over them very, very thoroughly.
MOTION by Commissioner Oquist they forward the Fridley's draft 2040 Comprehensive Plan
to the City Council. Seconded by Heintz.
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY.
Ms. Jones stated they are still working on the Wastewater Chapter. Everything is on the website
if anybody wants to look at it. People can provide comments via the link on the web site
anytime.
RECEIVE MINUTES FROM OTHER COMMISSIONS:
1. Receive the minutes of the November 2, 2017, Housing and Redevelopment
Authority Commission Meeting
MOTION by Commissioner Heintz to receive the minutes. Seconded by Commissioner Oquist.
{
17
Planning Commission Meeting
January 17, 2018
Page 11 of 11
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY.
OTHER BUSINESS:
None.
ADJOURN:
MOTION by Commissioner Oquist to adjourn. Seconded by Commissioner Schwankl.
UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING
ADJOURNED AT 7:47 P.M.
Respectfully submitted,
Denise M. Johnson
Recording Secretary
18
AGENDA ITEM
CITY COUNCIL MEETING OF
FEBRUARY 12, 2018
TO: Walter T. Wysopal, City Manager PW18_005
FROM: James P. Kosluchar, Public Works Director
Brandon Brodhag, Civil Engineer
DATE: February 5, 2018
SUBJECT: Initiate 2018 Street Rehabilitation Project No. ST2018-01
The attached resolution directs staff to prepare a feasibility report and initiate preliminary
design and plan preparation for the proposed 2018 Street Rehabilitation Project No.
ST2018-01. The feasibility report will address the scope of the work for 69th Avenue
located east of Central Avenue, north of Rice Creek, south of Medtronic and west of the
Stinson Blvd. The total length of the proposed project is 0.65 miles.
Please refer to the attached updated long-range resurfacing plan and ST2018-01 project
map for location of the project area and streets to be included in 2018 Street Rehabilitation
Project.
All streets and underground utilities in the area were constructed in 1968. Some
resurfacing and widening occurred on this street segment in 1981.Street resurfacing also
occurred in 1995 and seal coat was placed in 2001 and 2006.The segments were selected
based upon projected pavement maintenance needs, as well as the Pavement Condition
Rating which indicates pavement structural integrity and ride quality on a scale of 5(worst)
to 35 (best).
Regular rehabilitation of the pavement under a planned program with proper timing allows
us to minimize costs of maintenance throughout the roadway segment's life cycle.
Preparation of the feasibility report will allow staff to determine what construction is needed
and can take place within the CIP budget. The feasibility report will provide a
recommendation to the City Council on construction that is recommended to take place in
2018.
Resurfacing the streets is the main goal of the project, however, maintaining the existincg
roadway width of 69th Avenue is quite expensive and time consuming due to its width. 69
Avenue is currently 54'wide where it does not have turn lanes, and could be reduced by
nearly half in different configurations.A proposed"road diet"would reduce the quantity and
improve the quality of stormwater runoff, reduce roadway speeds and improve traffic
safety,provide opportunities to pedestrian/bicycle users,and improve the aesthetics of the
19
roadway. Staff believes by reducing the amount of excessive roadway will help reduce
future maintenance costs and time.
On February 13,2018 an open house is planned for property owners adjacent to and within
the areas affected by the proposed project. Staff will deliver a presentation highlighting
project overview,construction impacts,anticipated schedule,draft budget, and estimated
special assessments. The open house will provide the opportunity for residents in the area
to ask questions, and express concerns about the project that can be taken into
consideration as the project goes to final design. Resident concerns raised at the meeting
will be addressed in the feasibility report.
The attached resolution orders the preparation of a feasibility report and preliminary plans
for the project. The scope of the proposed report will address pavement, street
improvements, water main, sanitary sewer, and storm sewer replacement. There are
typical private utilities within the project area. Staff is working with these entities on
coordinated work that may be planned by others,and completed during the construction of
the 2018 project.
Staff requests the City Council move to adopt the attached resolution to initiate the
2018 Street Rehabilitation Project No.ST2018-01. If approved by the City Council,staff
will initiate preliminary plans, and prepare a feasibility report to be presented to the City
Council
BJB:bjb
20
RESOLUTION NO. 2018 -
A RESOLUTION ORDERING PREPARATION OF PRELIMINARY REPORT, PLANS,
AND SPECIFICATIONS FOR
2018 STREET REHABILITATION PROJECT NO.ST2018-01
WHEREAS,the City of Fridley staff regularly monitors the condition of streets and maintains
them in good condition, and
WHEREAS,the City of Fridley staff has developed a long-range pavement management plan
to rehabilitate select street segments by neighborhoods identified in the plan, and
WHEREAS,the City of Fridley thereby maintains the condition of its streets in the most cost-
efficient manner through this methodology, avoiding failing street conditions and reducing
excessive maintenance costs, and
WHEREAS,the City of Fridley funds these rehabilitation projects through its street reserve
fund,with special assessments in accordance with its policies as one source of funding for
said projects
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of Fridley as follows:
1. That it appears in the interests of the City and of the property owners affected that there
be constructed certain improvements to-wit:
Street and utility improvements,induding milling,bituminous asphalt overlay,pavement
reclamation, drainage, water main, and utility repairs including the street segments as
follows:
69TH AVENUE from CENTRAL AVENUE to STINSON BLVD
ANOKA STREET from 69TH AVENUE to SOUTH TERMINUS
That the work involved in said improvements listed above shall hereafter be designated
as:
2018 STREET REHABILITATION PROJECT NO. ST2018-01
2. That the Public Works Director, James P. Kosluchar, City Hall, Fridley, MN, is hereby
authorized and directed to draw the preliminary plans and specifications and to
tabulate the results of his estimates of the costs of completion and all fees and
expenses incurred (or to be incurred)in a preliminary report of his finding stating
therein whether said improvements are feasible and whether they can best be made
as proposed, or in connection with some other improvements(and the estimated
costs as recommended), including also a description of the lands or area as may
receive benefits there from and as may be proposed to be assessed.
21
3. That said preliminary report of the Public Works Director shall be furnished to the City
Council.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12th
DAY OF FEBRUARY, 2018.
ATTEST: SCOTT J. LUND-MAYOR
DEBRA A. SKOGEN -CITY CLERK
22
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AGENDA ITEM CITY COUNCIL MEETING OF
FEBRUARY 12, 2018
TO: Walter Wysopal, City Managai. /" PW18-009
FROM: James Kosluchar, Public Works Director
Jon Berg, Fire Chief
Greg Kottsick, Utilities Manager
Mike Spencer, Fire Marshall
DATE: February 8, 2018
SUBJECT: City of Fridley Fire Hydrant Use and Maintenance Policy
The City of Fridley regularly maintains fire hydrants within the City of Fridley. At times,
however, it has been difficult to access, evaluate, and identify maintenance needed for
certain hydrants installed by private owners to serve their property. In conjunction with the
Fridley Fire Department, our Public Works staff has developed the attached policy that
identifies work that the City of Fridley will perform to evaluate and ensure functionality of
those fire hydrants that are constructed and maintained by private owners to serve their
property.
The attached policy identifies that the City of Fridley will perform flushing and routine
inspection activities to ensure that all fire hydrants within the City of Fridley are operable
and available for emergencies.
Staff recommends that the City Council move to approve the attached City of Fridley
Fire Hydrant Use and Maintenance Policy. If approved,the Public Works Department will
implement the policy immediately.
JPK/jk
Attachment
24
Ztuel
City of Fridley Fire Hydrant Use and Maintenance Policy
February 12, 2018
1.0 Authority
The Minnesota State Fire Code requires inspections, testing and maintenance of fire
protection water supply systems which include water service lines and fire hydrant
systems. Fire hydrant systems shall be subject to periodic tests, maintained in an
operative condition at all times and shall be repaired where defective. Additions, repairs,
alterations and servicing shall comply with approved standards, including the current
Minnesota State Fire Code and City Engineer's Association of Minnesota Standard
Specifications. Section 101 of the Minnesota State Fire Code authorizes the City to
provide a system for enforcement and administration within the City of Fridley.
2.0 Purpose
It is in the best interest of the City of Fridley to outline the policy and procedures for the
maintenance of the use of public and private hydrants. It is in the public interest that
both public and private hydrants are inspected and maintained by qualified personnel
and are repaired in good working order to protect life and property.
3.0 Definitions
For purposes of this policy, the following definitions apply.
Public Hydrants are those installed or turned over to the City of Fridley and maintained
by the City of Fridley.
Private entities are any entity or entities other than the City of Fridley.
Private Hydrants are defined as hydrants that are located on non-City property and
attached to privately owned water mains. These properties are generally commercial,
industrial, apartment, townhome and condominium properties. These hydrants are
typically installed by an entity other than the City of Fridley in compliment of their
property's fire protection system and water service. The private entity bears primary
responsibility for the maintenance of these hydrants.
4.0 Objective
This policy is intended to define allowable uses and standard responsibilities for
maintenance and inspection of fire hydrants within the City of Fridley.
25
5.0 General
All fire hydrants, whether public or private within the City of Fridley are for the exclusive
use of the City of Fridley, and hydrants shall only be used for emergencies and activities
approved by the City of Fridley. This may include such non-emergency authorized
activities as water main flushing, and contractor use of water when specifically
authorized by the City of Fridley in accordance with this policy.
All private entities bear responsibility for protection of Public Hydrants and Private
Hydrants in the City of Fridley within or near property they control.
6.0 Responsibilities
The City of Fridley Public Works Department shall:
A. Ensure all new hydrants installed in the City of Fridley meet specifications.
B. Maintain a record of Public Hydrants and Private Hydrants.
C. Inspect and exercise all hydrants in the City of Fridley regularly.
D. Direct and schedule Routine Fire Hydrant Maintenance activities as identified in
this policy.
E. Document hydrants needing repairs and notify private entities of necessary
repairs.
F. Perform or contract work as necessary to maintain operability and function of
hydrants.
Private entities shall:
A. Bear primary responsibility for Private Hydrants associated with their property.
B. Repair Private Hydrants as directed by the City of Fridley.
C. Provide and fully maintain fire suppression systems, including all appurtenant
equipment in accordance with all code requirements.
7.0 Non-emergencv Use of Hydrants
A. Companies and/or individuals wishing to use fire hydrants must first gain
approval from the City of Fridley before using any hydrant and will be subject to
any fees as published in the City of Fridley Fee Schedule.
B. Companies and/or individuals needing water for projects will be required to first
submit and receive an approved application for service prior to obtaining access
to water.
C. All water obtained directly from fire hydrants will be billed at the rate specified in
the Fee Schedule.
8.0 Hydrant Access
A. There should be no less than 36" of horizontal clearance that provides free
access on all sides of the hydrant.
26
B. Areas surrounding all hydrants shall be maintained free of obstacles so that the
hydrant may be seen by approaching fire trucks at a minimum distance of 200
feet.
C. Posts, fences, materials, vehicles, brush, trash or any other items will not be
placed or kept near fire hydrants.
D. The City of Fridley will not be responsible for damage to items installed within 36"
of any fire hydrant.
E. In the event an excavation needs to be accomplished in order to repair a hydrant,
the City of Fridley will restore turf, but will not be responsible for restoring any
type of obstruction or decorative landscaping (flower beds, rocks, shrubs etc.) to
its previous condition.
F. The City of Fridley shall not be hindered from gaining immediate access to a
hydrant.
9.0 Procedures
All Public Hydrants and Private Hydrants directly or indirectly connected to the City of
Fridley's water system shall be inspected by City personnel annually. This inspection
shall include testing of the operation and flow of the hydrants, and performance of
routine fire hydrant maintenance described in the following section.
A. Any issues found during the annual inspection will be documented. Any hydrant
taken out of service will be marked at the hydrant and its location provided to the
Fridley Fire Department and property owner if a Private Hydrant.
B. The entity responsible for maintenance of Private Hydrants will be responsible for
any needed correction or repair and will ensure performance of correction or
repair by a licensed qualified contractor.
C. Hydrants that do not drain will be pumped dry each fall to prevent freezing and
possible damage to the hydrant.
10.0 Routine Fire Hydrant Maintenance
The following will be completed during routine fire hydrant maintenance:
A. An assessment of the hydrant will be performed to ensure that the hydrant is not
missing any parts (flags, caps, chains, etc.).
B. The hydrant will be exercised and flushed.
C. All nozzles will be lubricated with food grade anti-seize to prevent rusting when
determined necessary.
D. The oil reservoir will be topped off with hydrant oil when determined necessary.
E. Hydrants will cleaned and/or painted when determined necessary. Hydrants on
water mains less than 10 inches in diameter will be painted yellow, hydrants on
water mains 10 inches in diameter or larger will be painted yellow with a green
top. Hydrants that are part of a fire pump system will be painted red.
F. Flags will be installed on hydrants when determined necessary.
G. Hydrants that do not drain and are plugged will be identified with orange painted
hydrant nut and identified with an identifying tag.
27
11.0 Required Repairs of Private Hydrants, Water Mains, and Valves
In the event that the City of Fridley inspection of a Private Hydrant indicates that repairs
are needed, the City of Fridley will notify the private entity responsible for the
maintenance of the hydrant in writing of the repairs that are needed. The repairs are the
responsibility of the private entity. Repairs must be completed by a licensed contractor
permitted and qualified to perform the work. Notification of the City of Fridley will be
required when repairs are completed.
28
AGENDA ITEM
pi
COUNCIL MEETING OF FEBRUARY 12, 2018
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43
AGENDA ITEM
ryiCITY COUNCIL MEETING OF
FEBRUARY 12, 2018
TO: Walter Wysopal, City Manage PW18-006
FROM: James Kosluchar, Public Works Director
Brandon Brodhag, CMI Engineer
DATE: February 5, 2018
SUBJECT: Preliminary Assessment Hearing on West Moore Lake Drive Trail and
Street Resurfacing Project No. 2017-21
On January 22, the Fridley City Council continued the public hearing for this project due
to inclement weather.
Following discussion and direction of the City Council, a feasibility report has been
prepared by the City of Fridley Public Works Department with reference to the West Moore
Lake Drive Trail and Street Resurfacing Project No. ST2017-21. On December 18, 2017,
this report was presented to the City Council. The City Council set a date for a public
hearing on improvements for January 22, 2018. City Council continued the public hearing
for this project to the next Council meeting, February 12, 2018.
The continued public hearing on improvements was advertised in accordance with
statutory requirements,with publication on January 26,2018 in the official newspaper.The
notice is attached to this Agenda Item. Affected property owners subject to assessment
were mailed notice of the public hearing on January 25,2018.The mailing to each property
included a preliminary estimated amount of assessment and a project update.
This project includes the Lakeview neighborhood.There are thirty-four(34)properties that
are along the street rehabilitation portion from Medtronic Parkway to 618t Ave. These
properties are subject to a residential assessment on the project of approximately$2070,
in conformance with the City of Fridley's Roadway Major Maintenance Financing Policy
(see attached project map). Twenty-four(24) properties were notified of the project, but
will have no special assessment($0.00)applied as special assessments are proposed only
for the street rehabilitation portion of the project.
44
On November 1, 2016, property owners and Council Members were invited to attend an
open house to discuss the project.All property owners were invited to the open house and
have been sent letters stating their property would be subject to assessment for the
proposed project. The open house was attended by sixteen (16) residents of the area.
1 On February 7, 2017, property owners and Council Members were invited to attend a
project meeting to discuss different options that staff developed for the project.
Seventeen (17)attendees signed in at the project meeting including Councilmember
Varichak, Councilmember Saefke, and Councilmember Barnette.
On August 22, 2017, Public Works staff installed a demonstration of the project on
West Moore Lake Drive in between 58th Avenue and Marigold Terrace. Staff met with
the residents to discuss the demonstration and answer questions on August 24, 2017
after the residents were able to see how the corridor would change with implementation
of the preferred traffic calming.
Staff recommends the City Council move to open the preliminary assessment
hearing on West Moore Lake Drive Trail and Street Resurfacing Project No.
ST2017-21 and hear all those who desire to address the Council.
BJB/bjb
Attachments
45
Fddley
FRIDLEY CITY HALL•6431 UNIVERSITY AVE.N.E.FRIDLEY,MN 55432
(763)571-3450•FAX(763)571-1287•WWW.FRIDLEYMN.GOV
January 25, 2018 PW18-001
Subject: Public Hearing for Project No. ST2017-21
Dear Property Owner:
The Fridley City Council will conduct the continued public hearing to consider authorizing construction of the
West Moore Lake Drive Trail and Street Resurface Project No. ST2017-21. A presentation will be given before
Council that willrovide information on estimated mated costs, funding, special assessments, and construction. On
January 22, The Fridley City Council continued the public hearing for this project due to inclement weather.
When: Monday, February 12,2018;7:00 p.m.
Where: Fridley Municipal Center, Council Chambers
6431 University Avenue NE, Fridley, MN
You are subject to a special assessment and your preliminary estimated assessment is$0.00
This is in accordance with the City of Fridley special assessment policy and is based on best available
information of estimated project costs, and assumes similar application of special assessments as in previous
projects to the property identified below. Assessment payment options will be presented at the hearing.
PROPERTY IDENTIFICATION NUMBER: XXXX
SUBJECT PROPERTY ADDRESS: XXX BAKER AVE NE
FRIDLEY, MN 55432
We look forward to seeing you at the public hearing. If you have questions please call James Kosluchar, Public
Works Director at 763-572-3554.
Sincerely,
James P. Kosluchar, P.E.
Director of Public Works
Publication and Project Area Map(Back of Page)
46
NOTICE IS HEREBY GIVEN THAT on the 12th day of February, 2018, at 7:00 p.m. the City Council will meet
at the Fridley Municipal Center Council Chambers, 6431 University Avenue, N.E., Fridley, MN and will at said
time and place hear all parties interested in said improvements in whole or in part.
The general nature of the improvements is the construction (in the lands and streets noted below)of the
following improvements, to-wit:
Street and utility improvements, including milling, bituminous asphalt overlay, pave reclamation, trail
and bicycle lane construction, drainage, water main, and utility repairs including the street segments
as follows:
WEST MOORE LAKE DRIVE from MEDTRONIC PARKWAY(57TH AVE)TO TRUNK HIGHWAY 65
All of said land and parcels abutting the list of street segments above are to be assessed proportionately
according to the benefits received by such improvement.
Only street resurfacing
improvements are e�R@R� r
recommended to be
subject to specialMOW
assessment. Y'
C7 ot-cm 1 f Fridley/
ridley r
The City Engineer has
estimated the project _„T,�IN ' , west amore Lake
cost to be $630,000. Ae. ` TrailojctanResurfacing.$T217.2
a‘ -, Project No.ST2017-2t
tabulation of costs is '�®� _
available at the City's
Engineering Office. A •
reasonable estimate ofT. - r
the impact of the �,'
assessment for each '
property will be .tom ,
available at the hearing.
The City Engineer will t
be present to describe � �t
the physical and
financial impact of the =
proposed project as
described in the project
feasibility report and
proposed plans and U Off-Street TraA
ART On-Sheet Trail
,
Street Resurfacing
Hearing impaired VOSdr,EA@4iri Parcels[o be Assessed(LDR) loi
frwrA :* :' . p/A# Parcels to be Assessed(Non-LDR)
persons planning to ,
attend the public Q Parcels to be Notified
hearing who need anesni§l� ;t '
interpreter or other A'- wr.,:bef omit
persons with disabilities ON•r 1
who require auxiliary - �r y
aids should contact ""` `'`` V`
Roberta Collins at 763- �a =�
572-3500 no later than c M . '' a .7 �"=
the 9th day of February,
2018. bs.m i Pam U _EC 9m„snare,S3�rz,;u_�A cin, ,x r _b�
47
Millir
rrhik
FRIDLEY MUNICIPAL CENTER • 6431 UNIVERSITY AVE. N. E. FRIDLEY,MN 55432
(763) 571-3450 • FAX(763) 571-1287 •WWW.CI.FRIDLEY.MN.US
January 2, 2018 PW18-001
Subject: Public Hearing for Project No. ST2017-21
Dear Property Owner:
The Fridley City Council will conduct a public hearing to consider authorizing construction of the West
Moore Lake Drive Trail and Street Resurface Project No. ST2017-21. A presentation will be given before
Council that will provide information on estimated costs, funding, special assessments,and construction.
When: Monday, January 22, 2018; 7:00 p.m.
Where: Fridley Municipal Center, Council Chambers
6431 University Avenue NE, Fridley, MN
You are subject to a special assessment and your preliminary estimated assessment is $0.00
This is in accordance with the City of Fridley special assessment policy and is based on best available
information of estimated project costs, and assumes similar application of special assessments as in
previous projects to the property identified below. Assessment payment options will be presented at the
hearing.
PROPERTY IDENTIFICATION NUMBER: XXXX
SUBJECT PROPERTY ADDRESS: XXX BAKER AVE NE
FRIDLEY, MN 55432
We look forward to seeing you at the public hearing. If you have questions please call James Kosluchar,
Public Works Director at 763-572-3554.
Sincerely,
James P. Kosluchar, P.E.
Director of Public Works
Publication and Project Area Map (Back of Page)
48
NOTICE IS HEREBY GIVEN THAT on the 22nd day of January, 2018, at 7:00 p.m. the City Council will meet at
the Fridley Municipal Center Council Chambers, 6431 University Avenue, N.E., Fridley, MN and will at said
time and place hear all parties interested in said improvements in whole or in part.
The general nature of the improvements is the construction (in the lands and streets noted below) of the
following improvements, to-wit:
Street and utility improvements, including milling,bituminous asphalt overlay, pave reclamation,trail and
bicycle lane construction, drainage, water main, and utility repairs including the street segments as
follows:
WEST MOORE LAKE DRIVE from MEDTRONIC PARKWAY(57Th AVE)TO TRUNK HIGHWAY 65
All of said land and parcels abutting the list of street segments above are to be assessed proportionately
according to the benefits received by such improvement.
Only street resurfacing
improvements are
recommended to be
subject to specialIIMr
„rassessment. t.¢.t.d 1„' Q Fri�t:'. 1The City Engineer has Ili
mi
estimated the project
PL
- Trait and Resurfacing
cost to be $630,000. A ���►it, N '_._ West Moore Lake
Project No.ST2017-2f
tabulation of costs is 1
F
available at the City's `
Engineering Office. A
reasonable estimate of
the impact of the
assessment for each
N
property will be ,..�.
available at the hearing. i
The City Engineer will
be present to describe
the physical and `
financial impact of the
proposed project as
described in the project f :,
feasibility report and —
proposed plans and ;. � ` moo„-Street Trail
S,, . ;ter_ _on.StreetTian
specifications. �
was Street Resartaun®
1
'� Parcels to be Assessed(LDR) Nbt
Hearing impaired VW.. ..�t�<
EZIParcels to be Assessed(NonLOP)persons planning toOParcelstobeNoaed .
attend the public
hearing who need an "'
interpreter or other sftA ifil
persons with disabilities
who require auxiliary g; t vacaT,saAll.
aids should contact sYgig i
.
Roberta Collins at 763- a ". §
572-3500 no later than . m,
the 19th day of January,
2018.
?' ,:
49
Public Works Department — Engineering Division
Fridtcy (763) 572-3554 January 2, 2018
West Moore Lake Drive Trail
and.
ResurfacingProject Notice
The City of Fridley Engineering Staff would like to update you on the current status of the West
Moore Lake Drive Trail and Street Resurfacing Project. Many of you have attended the multiple
meetings about the project, and we thank you for your time attending these. Subsequent to
these meetings and your input, engineering staff looked at different design options for the off-
street trail, and felt that moving the proposed trail to the west side of the street from
Medtronic Parkway to 615t Avenue was the best option.
While utility coordination is more extensive, this design provides a superior alternative. The
western curb will bump out ten (10) feet, creating a 10-foot bituminous shared use trail from
where the existing curb was to the new curb placement. This will eliminate parking on the west
side of the street from Medtronic Parkway to the south side of the high school. There will be
crossings at each adjacent street (58th Avenue, Marigold Terrace, and 59th Avenue), marked
with crosswalks.
The westerly alignment provides additional safety by eliminating the need for mid-block
crossings on West Moore Lake Drive near the Fridley High School, will improve existing
sightlines at intersections (including 58th Avenue), and reduces the number of driveway
crossings. The new alignment also reduces parking conflicts, as more properties have options
for parking on a side street and accessing via the trail with no need for crossing the road. The
new alignment similarly improves delivery and bus service, as these can be accomplished using
side streets.
At the high school, the trail will then transition to the back side of the existing curb and
connects to the existing five (5) foot concrete sidewalk. Additional five (5) foot concrete panels
will be installed to create a ten (10) foot multi-use shared trail from the south side of the high
school to 61st Avenue. There will be no change to the street lane widths in this section of the
project.
For the 615t Avenue to Highway 65 section of the project, we will be adding designated bike
lanes on both sides of the street, paired with two (2) driving lanes (One in each direction) and a
parking lane on the north side of the street as previously presented. Again, no change to
roadway width is needed with this design.
Maintenance of the trail will be the responsibility of the City of Fridley, and we have upgraded
our trail maintenance program this year, partially in response to your feedback. If you would
like to discuss this proposal with our staff, contact Brandon Brodhag at (763) 572-3554.
50
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51
AGENDA ITEM
/7124 CITY COUNCIL MEETING OF
FEBRUARY 12, 2018
TO: Walter T. Wysopal, City Manage241 PW18-007
FROM: James Kosluchar, Public Works Director
Brandon Brodhag, Civil Engineer
DATE: February 5, 2018
SUBJECT: West Moore Lake Drive Trail and Street Resurfacing Project ST2017-21-
Resolution Directing Preparation of Final Plans and Ordering
Advertisement for Bids
The attached resolution directs preparation of final plans and specifications and authorizes
the advertisement for bids for the West Moore Lake Drive Trail and Street Resurfacing
Project No. ST2017-21. This year, the City's annual street rehabilitation program includes
this segment in the Lakeview neighborhood. The total project length is approximately 1.1
miles. Of the total project length, the street rehabilitation segment length is approximately
0.56 miles.
The street rehabilitation project compliments and combines improvements including an off-
street shared use trail and roadway resurfacing on West Moore Lake Drive from Medtronic
Parkway to 61st Avenue to Trunk Highway 65.
The neighborhood is generally bordered by Medtronic Parkway NE to the south, 61st
Avenue NE to the north, Moore Lake/Trunk Highway 65 to the east and access roads into
other parts of the Lakeview neighborhood to the west. The street segments were
constructed in 1970. A majority of the streets last received a sealcoat in 2005.
Rehabilitation of the streets will include asphalt reclaiming, asphalt paving, concrete curb
repairs, and miscellaneous utility repairs. Damaged or settled concrete curbs will be
replaced. A portion of the project will be replaced by reclamation, or grinding the top 8 to
12 inches of the roadway pavement and reusing that material as the new base for the new
pavement, and the remainder will be completed by mill and overlay, or milling the top 2
inches of the existing pavement and overlaying that base with new bituminous. Both
methods provide a new driving surface. The difference in which method is used depends
on the condition of the existing road, and whether utility work is required.
Water main improvements will include existing valves within the project area will either be
replaced, or repaired, and fire hydrants will be replaced with the project.
52
Agenda Item
City Council Meeting of February 12, 2018
Page 2
Sanitary sewer repairs will not be a part of the West Moore Lake Drive Trail and Street
Resurfacing project. Storm sewer repairs will include manhole and inlet adjustments and
repairs. Catch basin structures are generally in good condition, but structures in the project
area have been identified as requiring repair, and this work will be included in the project.
Costs for this project will be paid using Federal funding for trail and bike lane elements,and
Minnesota State Aid System funding, and special assessments for the street rehabilitation.
Only the street rehabilitation work is subjected to special assessment.
A continued Public Hearing on special assessments for this project is scheduled to be held
at the February 12, 2018, City Council meeting. Comments received at the public hearing
will be considered and used in the preparation of the final plans for the project.
Staff recommends that the City Council move to approve the attached resolution
ordering final plans, specifications and calling for bids for West Moore Lake Drive
Trail and Street Resurfacing Project No. ST2017-21.
BJB/bjb
Attachments
53
RESOLUTION NO. 2018 -
RESOLUTION ORDERING FINAL PLANS, SPECIFICATIONS AND CALLING FOR
BIDS: WEST MOORE LAKE DRIVE TRAIL AND STREET RESURFACING
PROJECT NO. ST 2017 -21
WHEREAS, the construction of certain improvements is deemed to be in the interest of
the City of Fridley and the property owners affected thereby, and
WHEREAS, the City of Fridley has prepared a Capital Investment Program to
systematically reconstruct streets in the City regularly to maintain roadway quality and
performance, and
WHEREAS, the City of Fridley's Engineering Department has completed preparation of
a feasibility report and estimates of costs thereof for the improvements, and
WHEREAS, it is the intent of the City of Fridley to fund a portion of the project costs
through special assessments to benefiting property owners in accordance with its
Roadway Major Maintenance Policy, and
WHEREAS, pursuant to direction of the City Council, a report has been prepared by the
City of Fridley Public Works Department with reference to the specific improvements,
and
WHEREAS, Resolution No. 2017-75 adopted December 18, 2017 received the
feasibility report and called for a public hearing on the matter of the construction of
certain improvements listed therein, and
WHEREAS, a public hearing regarding said improvements was set for February 12,
2018, and ten days' mailed notice and two weeks' published notice of the hearing was
given, and
WHEREAS, at said hearing on improvements, the City Council heard all those persons
that desired to address the Council,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FRIDLEY, ANOKA COUNTY, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed
in the feasibility report.
2. The improvements proposed in the feasibility report are hereby ordered
to be effected and completed as soon as reasonably possible, to-wit:
54
Street and utility improvements, including milling, bituminous asphalt overlay,pavement
reclamation, trail and bicycle lane construction, drainage,water main and utility repairs
including the street segments as follows:
WEST MOORE LAKE DRIVE from MEDTRONIC PARKWAY (57TH AVE) TO
TRUNK HIGHWAY 65
3. That the work be incorporated in the WEST MOORE LAKE DRIVE TRAIL
AND STREET RESURFACING PROJECT NO. ST2017-21.
4. That the work be performed under this project may be performed under
one or more contracts as may be deemed advisable upon receipt of bids.
5. That the Director of Public Works, James P. Kosluchar, P.E. is hereby
designated as the engineer for this improvement. He shall oversee the
preparation of plans, specifications and estimates of costs thereof for
making of such improvements.
6. That final plans, specifications, and estimates are prepared by the Public
Works Engineering Division and provided to the City Council as they are
completed.
7. That the Engineering Division call for bids in order that project award and
construction can be considered.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 12th
DAY OF February, 2018.
ATTESTED SCOTT J. LUND - MAYOR
DEBRA A. SKOGEN - CITY CLERK
55
AGENDA ITEM
/7,74 CITY COUNCIL MEETING OF
FEBRUARY 12, 2018
TO: Walter Wysopal, City Manag PW18-010
FROM: James Kosluchar, Public Works Director
Jeff Jensen, Street and Park Operations Manager
Christopher Titus, Forestry Intern
DATE: February 9, 2018
SUBJECT: Emerald Ash Borer Mitigation Plan
The City of Fridley is responsible to maintain its urban forest, including trees in rights-of-
way and parks in a cost-effective manner. In 2017, a Forestry Division was established in
the Public Works Department.A near-term goal of this division is to deal with the imminent
threat of Emerald Ash Borer.
Emerald ash borer (EAB), is a non-native beetle that feeds on and causes widespread
mortality in all native species of ash, particularly green ash.The insect bores into the tree,
eating the tissue, the innermost layer of bark, and disrupts the transportation of nutrients
and water. If left alone, EAB can kill an ash tree in 2 to 7 years, depending on age, size,
and initial tree vigor. This invasive pest that kills ash trees has been spreading through
Minnesota since 2009, and has devastated urban forests in other states in the midwest.
General information on EAB and updates have been posted on the City's website at
www.fridlevMN.aov/emeraldash.
The attached plan identifies the activities that the City of Fridley will take to deal with this
threat to its urban forest. The goal of this plan is to prevent the spread and mitigate the
damage and hazard caused by the Emerald Ash Borer on trees ash trees on public lands
and rights-of-way in the City of Fridley.
Staff recommends that the City Council move to approve the attached City of Fridley
Emerald Ash Borer Mitigation Plan. If approved, the Public Works Department will
continue with its activities discussed at prior conference meetings in accordance with this
plan.
JPKtk
Attachment
56
City of Fridley r .
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City of Fridley, Minnesota
6431 University Avenue N.E.
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City of Fridley, Minnesota
Fridley
January 19, 2018
57
City of Fridley
Emerald Ash Borer Mitigation Plan
Contents
Introduction and Goals 2
Figure 1. Green ash provide considerable environmental and aesthetic benefits 3
Inventory and Rating 3
Figure 2. Species Composition of City Trees 3
Figure 3.Summary of Tree Canopy for Top 5 City Tree Species 4
Public Ash Trees 4
Selective Removal Program 4
Figure 4. Summary of City Green Ash Tree Condition 5
Selective Removal Phase One 5
Selective Removal Phase Two 5
Replanting Program 5
Chemical Treatment 6
Reinspections of Public Trees 6
Private Trees 6
Education 6
Contingencies and Emergency Events 6
Ash Wood Disposal 6
Budget
7
Benefits of Maintenance 7
Figure 5.Cost/Benefit Projections for EAB Plan 7
Development Code 8
Evaluation of Plan 8
Appendix A—Inventory Rating and Methodology 9
Appendix B—City of Fridley Emerald Ash Borer Pilot Program Summary 11
Page I 1
58
Introduction and Goals
The goal of this plan is to prevent the spread and mitigate the damage of the insect Emerald Ash Borer
on trees ash trees on public lands and rights-of-way in the City of Fridley. Emerald ash borer(EAB),
Agrilus planipennis, is a non-native beetle that feeds on and causes widespread mortality in all native
species of ash (genus Fraxinus).The insect bores into the tree,eating the phloem tissue,the innermost
layer of bark,and disrupts the transportation of nutrients and water. If left alone, EAB can kill an ash
tree in 2 to 7 years, depending on age,size, and initial tree vigor.This invasive pest that kills ash trees
has been spreading through Minnesota since 2009. General information on EAB and updates have been
posted on the City's website at www.fridleviviN.Rov/emeraldash.
EAB has not been found in Fridley yet, but the Minnesota Department of Agriculture has confirmed
infestations nearby(Shoreview had a confirmed infestation in 2011). Because of a delay from infestation
to the appearance of symptoms, it is likely that EAB is present in Fridley's urban forest but has not been
identified and confirmed at present. Without treatment, all ash trees will eventually succumb to EAB.
Trees considered in this plan have been the subject of a City-wide inventory on public lands and rights-
of-way. This inventory includes all public trees in landscaped areas of city parks,as well as trees in the
boulevard or right-of-way of streets maintained by the city.This does not include trees on City
greenspace properties such as in natural/woodland areas or within the Springbrook Nature Center. The
inventory means that the City of Fridley will eventually be responsible for 1,053 ailing ash trees on
municipal property described above,and not including green ash trees on private properties.
Because trees have many direct and indirect benefits,the impacts of losing such a large population of
trees in an urban area are important to consider when managing the pest.Trees allow for reduced
electricity use for air conditioning in summer as they shade homes and businesses.The reduced energy
use consequently lowers emissions from power plants.Trees also directly contribute to reductions in
atmospheric CO2,through respiration and sequestration of carbon in their leaves and stems,as well as
reductions in airborne particulate pollution.Another benefit of trees in the urban landscape is the
reduction of storm water runoff through rainfall interception. Indirect benefits of urban trees to humans
include reduced incidence of cardiovascular disease and asthma,faster recovery from surgery, increased
physical activity,and increases in property values within communities. Repair of these tree losses helps
to mitigate air quality issues,current energy saving benefits for associated properties and stormwater
absorption.Additionally,achieving Tree City U.S.A status has been stated as a City goal to be included in
the EAB plan to improve the City's ability to capitalize on the aforementioned attributes, which
necessitates tree planting and an annual Arbor Day celebration.
EAB populations increase exponentially over time and,accordingly,a proactive plan will ensure selective
ash tree protection, preserving the selected surviving trees'economic and environmental benefits as
well as supporting public safety through a combination of monitoring, insecticide treatment,structured
removals, sanitation, canopy replacement,community outreach and the possible use of biological
control agents. Because of the nature of EAB infestations,trees become brittle and could pose safety
hazards as branches break off and fall. Maintaining a healthy and diverse population of trees is
important to build a strong and resilient urban forest and to mitigate the hazards of dead standing trees
in the future.
Page 12
59
Figure 1.Green ash provide considerable environmental and aesthetic benefits
11111
STORM WATER PROPERTY
RUNOFF 4pq'' VALUE
REDUCTION `,: " INCREASE
$74,191 $57,054
TOTAL BENEFITS
licris,,,
CO,REDUCTION AIR QUALITY
$8,020 _le IMPROVEMENT
$9,836
ft
ENERGY SAVINGS
$57,971
Source:City of Fridley Presentation on Emerald Ash Borer,iTree Calculator
Inventory and Rating
By using GIS software and the citywide database of trees inventory,a rating will be performed semi-
annually to determine the number and condition of trees.Ash trees are rated on a condition scale
(Appendix A) by City tree inspectors for a diagnosis of health.This provides insight on how best to
manage the trees in a specific area.
Figure 2.Species Composition of City Trees
15% ■Green A01
AS.leer Mep e
21% Bur Oak
2.3%
to Noway mapt
, 2.9%
3.1% •S;be r an elm
;,"`€' 4b!to Osk
32%
Eastern cottonwood
:t
tioneyt000st
Northern red oak
Northern hackber€y
10.3% Other
City of Fridley Rights-of-Way and Maintained Parks,Source:2016 City of Fridley Tree Inventory
Page 13
60
From the most recent inventory, it was determined that 1,053 of the 5,121 city-owned trees are green
ash, or 20.6%of the total. All of these ash trees stand to be affected by the emerald ash borer. Green
ash also provide a significant amount of tree canopy in Fridley.
Figure 3.Summary of Tree Canopy for Top 5 City Tree Species
White oak —it5.09
Norway maple5.1E
Bur oak
C _ �
Silver maple 21.0
Green ash 25.52
0 15 1v' 25 30
Fe-cert of cenoeq Cover
City of Fridley Rights-of-Way and Maintained Parks,Source:2016 City of Fridley Tree Inventory
Public Ash Trees
Trees in the city's inventory include all public trees in landscaped areas of city parks,as well as trees in
the boulevard or right-of-way of streets maintained by the city.This does not include trees in natural or
greenspace areas owned by the City or other public entities. Public and park ash trees will be selectively
removed,treated,or managed by the City of Fridley.
Selective Removal Program
A proactive approach to ash tree management will include the preemptive removal of ash, beginning
with the lowest-quality trees(trees with critical and poor condition ratings,trees planted under utility
lines,small trees,etc.).This will spread costs over a number of years,as opposed to reactive removal
where infested trees and those posing public safety hazards will have to be removed in larger numbers
in a shorter time period,and are particularly susceptible to severe weather events. Regions of the city,
varying in size and shape,will be sectioned off as selective green ash removal zones. Focusing on areas
with high concentrations of ash trees first,the City of Fridley will systematically remove ash trees
showing signs of decline determined by the condition rating using judgment of the Forestry Division.
This program will take place over five years beginning in 2018,and after the initial five-year phase,
selective removal will be initiated again within the City based on reinspection.The selective removal
program will mimic a pilot program completed in 2017 in the North Park neighborhood in conjunction
with a street resurfacing project,that was initiated to evaluate methods and costs of selective ash tree
removal was.
Page I 4
61
Figure 4. Summary of City Green Ash Tree Condition
Condition Number of Ash Trees
Excellent 0
Very Good 12
Good 509
Fair 355
Poor 161
Critical 7
N/A 9
City of Fridley Rights-of-Way and Maintained Parks,Source:2016 City of Fridley Tree Inventory
Selective Removal Phase One
This phase will remove all city owned ash trees in declining health and fair, poor, or critical condition.
The remaining healthy trees will be systematically assessed and treated as new areas are targeted for
ash removal.This will continue until all major regions of Fridley have either had their ash removed and
replaced or treated. This phase will include removal of ash trees with critical, poor, and fair condition,
which includes a total of 584 trees,or 55%of the City's green ash trees.
Selective Remove! Ph?se Two;
Treatment of healthy trees will cease allowing their condition to slowly decline over time before
systematically removing them. During this time replacement trees will have the opportunity establish,
grow and to create a new canopy to replace the gaps left by ash trees.
The aims of phase one and two are to spread the costs and labor of ash removal citywide over the
course of many years while also providing replacement trees with the opportunity to reestablish an
urban canopy. In order to prevent future events of mass tree threat the biodiversity of replacement
trees will continue be a long-term goal.
Replanting Program
Tree planting will be performed with the aim of maintaining a diverse and healthy urban forest.
Replanting of replacement trees will take place in areas of selective removal the subsequent spring and
fall seasons to optimize survival and coincide with available resources.All replantings will be conducted
by City employees and subcontractors.
Species selected for replanting will be chosen in an attempt to meet the City's long term biodiversity
goals.The tree species that are currently less common will be prioritized to eventually develop a diverse
population consisting of no more than 20%per genus and a goal of 10%per species.
Page I 5
62
Chemical Treatment
Chemical treatment for specimen ash trees defined as the healthiest and worth preserving,will be
performed every two years until reforestation and adequate replacement of alternate species.These
trees will be identified and treated as the City Forester deems necessary.
If a resident wishes to treat a boulevard tree that the City has selected to remove, it will become that
resident's responsibility to provide for treatment approved by the City, pay all costs of treatment,and
provide proof of treatment.These residents must commit to treating the ash tree every two years for
the duration of the ash's life and provide evidence of treatment as scheduled.
Chemical treatment will only use pollinator-friendly chemicals;those with neonicotinoids will not be
used.
Reinspections of Public Trees
Reinspections of treated trees will be every two years to ensure the treatment continues to be effective
and will continue until emerald ash borer is no longer a threat to the health of the urban forest.This
may include preservation of a minimal number of specimen trees.
Private Trees
Treatment or removal of trees on private land will be full responsibility of owners.Trees on private
property will be expected to be treated or removed at the owner's expense.The City of Fridley is not
responsible for any damages or injury caused by trees on private land. Resources are available on the
City's webpage on licensed arborists and contractors who can legally remove trees safely.
Education
Disseminating information on EAB to the public is through mailings, newsletters, public presentations,
facility/event displays,and online resources available online on the city's webpage regarding the EAB
program and ash treatment options.www.fridleyMN.gov/emeraldash Staff has participated in
numerous metro,state and national level meetings to discuss approaches, history and the future of EAB.
The city council and commissions will continue to be responsible for advocating for the public and
monitoring the progress made toward the city with regard to its trees.
Contingencies and Emergency Events
In the event that there are significant hindrances to the continuation of the EAB plan,the program may
be delayed or accelerated by the Public Works Director or their designee.Such significant events may be
categorized as catastrophic weather events, budgeting constraints,equipment failure,or lack of
resources. Other contingencies may increase priority of ash tree removal such as the discovery of EAB in
the City may accelerate the rate of removal.
Ash Wood Disposal
Movement of ash wood waste with bark and sapwood intact,green lumber,ash nursery stock,and all
hardwood firewood is regulated by the Minnesota Department of Agriculture. Movement from a
Page 16
63
quarantined area to a non-quarantined area is prohibited within the State of Minnesota.A secured
collection and staging area will be established. This site will be available for City of Fridley staff and tree
contractors working on in Fridley to dispose of ash trees, limbs,and wood chips. Disposal is,at this time,
free at several facilities, but dependent on hauling to locations in Brooklyn Park or St. Paul.
Budget
The estimated cost of contractor removal and stump grinding per tree is approximately$950-$1,150.
Using$1,050 as an average cost of tree and stump removal,the total estimated removal cost of Fridley's
City-owned ash trees will be$1,100,000.Operating under a 10-year removal plan with two phases,
approximately 106 green ash will be removed annually,at an estimated cost of$110,565 per year(2017
dollars).Approximately$65,000 will be included in the Forestry Division budget as contracted costs for
tree removal. Another$20,000 will be included in the Forestry Division for chemical treatment and
replanting. The remainder of the cost of the program will be absorbed under Street and Parks Divisions
operating budgets for City tree removal and planting activity. Upon confirmed infestations of EAB,this
annual removal number may change and accelerate to reflect current demands.
Benefits of Maintenance
The environmental and aesthetic benefits projected with this Emerald Ash Borer Mitigation Plan have
been over 15 years have been estimated at$1.7 million, which illustrates the cost/benefit of this plan
(benefits derived by the iTree calculator—see Figure 1). The overall plan payback happens in year nine
of the proposed program,or 2027 if initiated this year.
Figure 5. Cost/Benefit Projections for EAB Plan
City's Total Ash Removal Plan Based on Condition! Injection Treatment Plan'for Ash trees Removal+ £nvirmn,
Trees on Municipal only removing critical,poor and fair Ash Trees only In good+very good condition Treatment Plan Services
Property-1066 40-45%of ash trees:481 Costs maintained
Total Removal a of Ash Treated
r of Ash Trees Removal try Ru Ir6c Cost/Rainbow or by outside Cost per tree is
Year Condition/rank $2830./0104,poor& Contractor using $5.00/138H/annualized Year Bd etRemoved Works Stall
critical,3380DBH"and emmemectIn (total of 9611DBH)
fah,7807 D8H" Year bentoate
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City of Fridley Rights-of-Way and Maintained Parks,Source:2016 City of Fridley Public Works Department
Page 17
64
Development Code
Developers will not be permitted to plant ash trees that are subject to Emerald Ash Borer. Developers
will not receive credit for existing ash trees towards their minimum tree limit.They will not be required
to take down the tree, but it may be in their best interest to do so for safety or space optimization
purposes. Finally,developers will be encouraged to align development or redevelopment plans with the
goals the city has for diversity aiming towards 20%per genus and 10%per species.
Evaluation of Plan
The degree of success of this plan will be evaluated by city officials and dictated by the overall percent of
the City's ash trees that are healthy at the conclusion of the program, by how many new trees are
planted,and by the diversity of trees in Fridley having all genus less than or equal to 20%.
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65
Appendix A-. Inventory Rating and Methodology
*Condition Rating Criteria Developed for the 2016 GreenCorp/City of Fridley Property Inventory
Excellent(Live crown ratio: 100%):
• tree has no structural problems
• tree has full and balanced canopy
Very Good (Live crown ratio:90%):
• tree has no major structural problems
• tree has full and balanced canopy
Good (Live crown ratio:80%):
• tree has no major structural problems
• tree has healthy canopy
Fair(Live crown ratio:60%):
• Tree may exhibit structural damage such as codominant stems or cracks in trunk
• Tree may have cambium loss
• Tree may exhibit canopy dieback such as crown imbalance or thinning crown
• Tree may have dead or detached branches that require pruning/removal
Poor(Live crown ratio:40%):
• Tree may have internal decay
• Tree may exhibit multiple structural or canopy problems
• Tree may exhibit other signs of disease
Critical (Live crown ratio:20%):
• Tree poses a safety hazard. Immediate removal is recommended.
The tree inspector may,at his or her discretion, exempt from removal individual ash trees with DBH
between 8" and 12". Exempt trees will require injection treatment with emamectin benzoate or other
insecticides as approved by the City.Valid grounds for exemption of a tree include, but are not
necessarily limited to:
1.The tree is healthy,well-formed,and vigorous;
2.The tree is located at a site where the pace of tree growth has been and will likely continue to be
unusually slow;
3.The tree is in a densely developed, sparsely vegetated urban area where the incremental aesthetic,
health,and ecological value of a single mature tree is arguably elevated;and/or
4.The tree is located at a site where the ash tree in the ground is likely to fare better than a newly
planted tree of a different species.
Page 19
66
Structural Problems(images)
Codominant stems Dead branches,canopy dieback
�y ,,
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ii .;,,,i. ifitit'zilfo.,,.:2,,,Likilik*,141.fte41/4S'I'l ,1:'.
ittit tr "�� '�y
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Mechanical damage Internal decay
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'i
Page 110
67
Appendix B—City of Fridley Emerald Ash Borer Pilot Program Summary
Page I 11
68
AGENDA ITEM
to-
n'dley CITY COUNCIL MEETING OF
FEBRUARY 12, 2018
DATE: February 5, 2018
TO: Wally Wysopal, City Manager
FROM: Scott Hickok, Community Development Director
Shelly Peterson, Finance Director
SUBJECT: City Hall Construction Progress Report and
Approval of GMP Increase
SUMMARY
The purpose of this report is to provide insights into the project, its progress, and to
adjust the Guaranteed Maximum Price (GMP) for construction. The increase is within
the budget total set by Council, so no additional revenues are needed. Many of the
costs identified were costs anticipated to be covered on our soft cost budget, while other
adjustments are value-added costs that will impact the GMP and will require an
adjustment to that GMP. Staff recommends accepting the report and authorizing the
Mayor and City Manager to sign AIA Document G701-2017 (attached) to increase the
GMP by $531,723.
PROJECT AND PROGRESS
Many very nice comments and compliments have been given as folks have watched to
progress of this project. The safe and orderly approach to the contractor work and the
construction has been ever present and noted by some who have observed. One
person indicated that this site continues to be one of the cleanest, most orderly
constructions that they have seen. Others have commented on the progress that has
occurred every time they pass the site. These compliments would certainly go to our
McGough team as it is their over-sight that we can attribute to that safe orderly
progress.
Where are we at in terms of schedule? Overall, the progress is good; however, the
recent extremely cold temperatures have had an impact on being able to finish the roof
on the Police/Fire/City Hall building. The project remains on schedule for meeting the
completion goal of November.
69
Public Works
The roof on Public Works has been completed, and that allows the finish work inside to
move along much more efficiently, with heated spaces that are continually dry, the
Public Works building is being sheet rocked and finished to a point that interior painting
has begun. Glass has been inserted in all of the "punched"window openings (single
windows with walls flanking the opening). There is also a curtain wall glass on Public
Works. This curtain wall is an area of large glass expanse where unlike a punched
window opening, not all panes of glass are surrounded by wall, but instead, they are
surrounded by other panes of glass. The curtain wall glass is high on the south wall of
the shop area and will be completed by early April. That curtain wall will include "bird-
safe" glass to assure that birds read the opening as something other than an open fly-
through area. All metal panels on the exterior of the public works area will also be
finished by mid-April. The elevator will also be in place and operable by mid-April.
A pre-engineered cold storage building on the north side of Public Works and the
overhead garage doors on all of Public Works will be in place by late February. The
Public Works' site will look like it is ready to occupy nearly as they enter into the latter
part of April. That is where much additional finesse, building punch lists, and system
commissioning will be happening. The building should be on schedule to receive its
C.O. in May as originally planned.
City Hall/Police/Fire Building
Exterior wall framing will be completed by the end of February. For those who may have
driven along 71st Avenue and looked south, you will have noticed the plastic enclosed
scaffolding that protects the brick laying that is happening inside that scaffold structure.
Brick and Stone on the exterior is now being applied and will be completed by May 15.
The black exterior of the building that is evident as you pass today is wind barrier that
goes behind the finished exterior wall surfaces. The curtain wall windows in this portion
of the project will all be installed by the end of March. Like the Public Works project, the
curtain wall glass is bird-safe and will enclose the Council Chambers, entry areas,
gathering room, and larger glass areas on the east side of the City Hall portion of the
complex.
The roof on City Hall is largely on and in place, however extreme temperatures cause a
loss of work days making it impossible product-wise and personnel wise to work in the
extreme cold. An average of 2 days each of the last 3 weeks have been lost to cold
weather days. Nonetheless, work inside of the complex is going well. Plumbing,
electrical, HVAC work, and concrete work all continue on the inside of the building.
More finished surfaces await the completion of the roof to assure perfect interior
conditions for perfect application of interior surfaces. Interior finishes of the City
Hall/Police/Fire building are on schedule to be completed by mid-September.
Like Public Works, the punch list, finesse work, and building commissioning work will
begin at that time.
70
GMP ANALYSIS
The City Council approved an initial GMP of$25,557,593. Alternates that were
originally cut out to save costs were added back in. The funds to pay for them could
come out of contingency and savings experience.
Currently, the contingency line item for the project is $1,113,274. Adjustments have
been made as the project has moved forward. For example five of eight Alternates have
been authorized for this project. Some of those Council will recognize from earlier in this
project, like: Insulated Fritted (Bird Safe) Glass and the fireplace in the Gathering Room.
Others, like the Iron Enhanced Sand Filter were authorized because Jim Kosluchar was
successful in applying for and receiving a grant to cover the cost. The Fuel Island
Canopy and Gun Range Alternates were authorized due to logistical reasons. The Fuel
Island Canopy was a special canopy designed to be more park structure-like and
neighbor friendly to future residential development that would surround and it has a
relatively long lead time for order and arrival. Gun range expenditures relate directly to
the logistics of planning and building an HVAC system for the entire City Hall/Police/Fire
building without later having to go back and redesign to accommodate the firing range,
its required HVAC and its range equipment. Simply put, all elements of the future
equipment had to be known to design and accommodate that equipment, to avoid costly
future redesign and modification of the overall HVAC system.
Beyond Alternates there have been value added project costs that have been identified
where an adjustment to the GMP would be required is to cover the $531,723.00 in
added labor and overhead, this figure does not include tax exempt materials. I have
included a table below to show the GMP related costs and the tax exempt cost of these
value added items. The GMP is only being modified for the labor portion, not the
materials portion of the listed items. The cost of materials for the following items is
$676,942 and is within the total approved budget. Only the GMP needs modification
because it is a contract. The cost for materials is available within the existing budget.
ADJUSTMENTS THAT ADD LABOR COST TO THE GMP
Contaminated Soils Disposal ($17,698) - Contaminated soils were agreed upon early
on as a City soft cost. Although we had completed a thorough soils analysis, it is only
once you get into the project that you know exactly what you will find. McGough could
not guarantee what they would find once they advanced the soil work on the project.
Alternate 2 - Iron Enhanced Sand Filters ($45,938) - This is a feature added to treat
the water in the pond and keep it clearer and to allow better water to leave the pond
than came out of or off the earth otherwise.
71
Alternate 3 — Fireplace ($11,863) - Early on in the development of this project, Council
expressed a desire to have a place that the public could use to meet, have small
events, or just enjoy the civic campus as something other than a place to get a permit,
pay the water bill, or get a dog license. A gathering room for the public was created to
provide that space and in the room the alternate of a fireplace was chosen to enhance
the public experience.
Alternate 8 - Insulated/Fritted Glass ($1,038) -As with the Springbrook Nature
Center, Council urged that we consider the large expanses of glass and do what was
necessary to protect the natural environment. Being on the edge of Locke Park, many
birds occupy the spaces around the complex and bird-safe glass would ensure that
birds would not be harmed by flying into large expanses of glass that might otherwise
read as openings in the wall.
Alternate 5 - Fuel Island Canopy ($39,132) - This alternate was chosen now due to
long lead times to obtain and the need to protect the equipment and people that would
be using the fuel islands. The canopy chosen was being offered at a price that the City
would normally pay for a standard gas station style canopy, while being far more
attractive and neighbor friendly in design and type.
Alternate 6 - Firing Range ($168,428) - Once into the project, it was clear that the
strategy to build the room, but to not plumb and furnish it with range equipment and
HVAC, would have been an uninformed choice. The HVAC should (to be properly done)
be installed for this range along with the HVAC for the building. One thing depended on
each other in the design process. If the HVAC was to go in, the firing range equipment
would need to at least be designed and specified so that ducts, plumbing, etc is
installed clearing the equipment areas and that all devices be considered for
specifications and design clearances.
ASI-5 -Vehicle Lift Trench Boxes & Brine Tank ($388) - Vehicle lift-required trench
boxes and the footings for both the lift and Brine Tank had to be modified due to soil
conditions (like the salt storage building - next item).
CCD 01 - Salt Storage ($67,967) - The soils in the area under the salt storage proved
to be bad enough that the original pier-designed foundation would not handle the weight
of the salt. Like contamination soil tests tell some of the story, but not all of it. Once in
there, the soils truly contradicted the soil assumptions used to the pier footing
foundation. A standard running footing would need to be used and the salt storage
building itself would need to be separated and become a free-standing building to
assure building integrity and resistance to the dead weight of salt. Normally one might
ask, wouldn't you know that soil condition at the time of soil borings? And the answer
would normally be yes. But normal is the operative phrase here, our soils on this site
were unpredictable and anything but normal in certain areas.
72
Contaminated Soils (2nd) ($28,026) - Contaminated Soils were agreed upon early on
as a City soft cost, because though we had completed a thorough soils analysis, it is
only once you get into the project that you know exactly what you'll find. McGough could
not guarantee what they would find once they advanced the soil work on the project.
ASI-9-Water Service ($4,769) - Incoming water service off of University Avenue. The
sanitary service, future pavilion water service.
Cell Tower Removals - Footing and Utility Lines ($4,720) - The footing and utility
lines from the Cell tower that the City had to remove were a cost that we had budgeted
in our soft costs for this project. The footing and utilities were an added cost to the
McGough contract and were identified here as a GMP adjustment eligible cost.
PR-04 & PR-04 R1 ($99) - Door Hardware Revisions - Some Door Hardware schedule
needed to be redesigned relative to the City's security system changes.
Fuel Pump ($4,406) - The fuel pump was modified in a way that allowed a sectioned
tank for alternate fuels. This was done to be forward looking and to avoid costly
changes in the future if alternate fuels were used.
Contaminated Soils (3rd) - On Site Reuse ($30,742) - Contaminated Soils were
agreed upon early on as a City soft cost, because though we had completed a thorough
soils analysis, it is only once you get into the project that you know exactly what you'll
find. McGough could not guarantee what they would find once they advanced the soil
work on the project.
PR-07 & PR-07 Rev 1& 2 ($100,775) - Security System - The system that was bid for
this project was not adequate for the security needs of the complex and a revised
design was bid and awarded. Much Police staff time was spent in this effort and a
system that is satisfactory to the City is now being installed.
PR-01 AV-IT & Door Revisions CH ($8,879) - Card reader door changes, door size
changed, majority of change was for IT, as requested by IT for low voltage revisions,
cable, data jacks, video connections, etc.
Misc. Mechanical Revisions (CH & PW) ($13,286) - Savings in piping and ductwork
costs relative to shooting range revisions that were more efficient.
PR-12 PW Mobile Generator and New Mechanical Room ($5,599) - Salt storage got
relocated, which had an impact on a number of items including items such as the
wiring/plug-in locations for the generator.
73
Site Conduits for Xcel ($5,259) - The contractor placed conduit under 71st Avenue to
accommodate underground power. Power poles were removed due to proximity to
building and OSHA Safety requirements for workers on site. Originally the power poles
were going to remain above grade. This change is cleaner and more modern in
appearance as well.
Lubetech Retractable Wheel Kit for V-Rex ($59) - The original lift in the shop cam
with one set of wheels for the lift, but a second set is required for certain things our shop
needs the lift for.
RECOMMENDATION
Staff recommends accepting the report and authorizing the Mayor and City Manager to
sign AIA Document G701-2017 to increase the GMP by $531,723.
74
,
4001‘
k1.
'! MCG0UGH
City of Fridley
City of Fridley Civic Campus
Guaranteed Maximum Price - Revision #1
Date 2/5/2018
Item Description GMP
Approved Revisions
1 CC#3- Contaminated Soils Disposal-Start To 7/7/17 $ 17,698
2 CC#10-Alternate 2 Iron Enhanced Sand Filters $ 45,938
3 CC#11 -Alternate 3 Fireplace $ 11,863
4 CC#12-Alternate 8 Insulated/Fritted Glass $ 1,038
5 CC#23-Alternate 5 Fuel Island Canopy $ 39,132
6 CC#24-Alternate 6 Firing Range $ 168,428
7 CC#31 -ASI 5 Vehicle Lift Trench Boxes&Brine Tank Footing $ (388)
8 CC#33_,.CCD 01 Salt Storage $ -5-7-,967
9 CC#34-Contaminated Soils(2nd) 7/8/17 to • • $ 2.8,026
10 CC#35-ASI-9 Water Service Revisions $ 4,769
11 CC#38-Cell Tower Removals Footing&Utility Lines $ 4,720
12 CC#42-PR-04&PR-04 R1 Door Hardware Revisions $ S9
13 CC#44-PR-02 Fuel Pump $ 4,406
14 CC#47-Contaminated Soils(3rd) 1
$ 30,742
15 CC#57-PR-07&PR-07 Rev 1 &2 Security System $ 100,775
16 CC#61 -PR-01 AV-IT&Door Revisions CH $ 8,879
17 CC#62- PR-08 Misc. Mechanical Revisions $ (13,286)
18 CC#73-PR-12 PW Mobile Gen., New Mech Rm and Roof Underlayment $ 5,599
19 CC#76-Site Conduits for Xcel $ 5,259
20 CC#77-Lubetech-Retractable Wheel Kit for V Rex $ 59
Revision Totals $ 531,723
Si. p ,a..ii t t}luth 6r)(i,F.<>1 :r St i tr,u$cf Cc-,,3,=,r Rep ct. Doc. Pvp:r?in_,,, raigc) Plieseni�:
75
I
=== 0
A Document G701711 — 2017
Change Order
PROJECT:(Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION:
Fridley Civic Complex Contract For:General Construction Change Order Number:001
City of Fridley
7011 University Avenue NE Date:May 23,2016 Date:February 5,2018
Fridley,MN 55432
OWNER:(Name and address) ARCHITECT:(Name and address) CONTRACTOR:(Name and address)
City of Fridley BKV Group McGough Construction Co.,LLC
7011 University Avenue NE 222 North 2nd Street 2737 Fairview Avenue North
Fridley,MN 55432 Minneapolis,MN 55401 St Paul,MN 55113
THE CONTRACT IS CHANGED AS FOLLOWS:
(Insert a detailed description of the change and if applicable,attach or reference specific exhibits.Also include agreed upon adjustments
attributable to executed Construction Change Directives.)
Adjustment to Guaranteed Maximum Price per attached summary Revision it 1 dated 2/05/18.
The original Guaranteed Maximum Price was $ 17,557,593
The net change by previously authorized Change Orders $ -___._..:.....0.60
The Guaranteed Maximum Price prior to this Change Order was $ 27,557,593.0(1
The Guaranteed Maximum Price will be increased by this Change Order in the amount of $ 531,723.00
The new Guaranteed Maximum Price including this Change Order will be $ 28,089,316.00
The Contract Time will be unchanged by Zero(0)days.
The new date of Substantial Completion will be changed: Public Works 6/15/18,City Hall 11/01/18
NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price,or the Contract
Time,that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the
Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER.
BKV Group McGough Construction Co.,LLC City of Friday
ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Finn name)
._._.._
SIGNATURE SIGNATURE 1 , "'' SIGNATURE
Amy Thoar son,Vice President&
General Counsel
PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE
DATE DATE DATE
•
AIA Document ument G701 TM–2017.Copyright 01979,1987,2000,2001 and 2017 by The American institute of Architects.Ad rights reserved.INARtliffr, i i,i-
AtAtt.Document is protected by gJ S.Copyright Law and,rsterrsaticsr€al I ieaties_Unauthorized i, , ,iaaatien or+s,ai r r, 0t tilf..; ;A, 1.} o.r 41'1,
any portion of it,may result in severs civil and cram nai penaitieei and:viii be pmsectifed to the maxirrk,i'extant pfs earlV tinder the. ,;.This
document was produced by AIA software at 15:47:15 on 02/05/2018 under Order No.4151939660 which expires on 04/28/2018,and is not for resale.
User Notes: (3a9ADA20)
76
AGENDA ITEM
birj CITY COUNCIL MEETING OF
FEBRUARY 12, 2018
INFORMAL STATUS REPORTS
•
77