Loading...
PRA 08/05/2019 City of Fridley Parks & Recreation Commission Meeting August 5, 2019 – 6:00 p.m. AGENDA DATE: Aug. 5, 2019 – 7:00 p.m. LOCATION: Fridley Civic Campus – 7071 University Ave NE, Fridley, MN 55432 – (Banfill Conference Room - upper level next to Council Chambers). 1. CALL TO ORDER 2. APPROVE PARKS & RECREATION COMMISSION AGENDA FOR AUG. 5, 2019 3. APPROVE PARKS & RECREATION COMMISSION MINUTES FOR JUNE 3, 2019 4. NEW BUSINESS/ACTION ITEMS: a. Parks Master Planning Update b. Review of Field Usage, Program Numbers and Revenues c. Springbrook Nature Center Pavilion Update d. Deer Management Plan e. Adopt-A-Park f. Other 5. UNFINISHED BUSINESS: a. None 6. ADJOURNMENT Next Meeting: Sept. 3, 2019 at the Fridley Civic Campus – 7 p.m. (NOTE CHANGE IN DATE DUE TO LABOR DAY HOLIDAY) AGENDA City of Fridley Parks & Recreation Commission Meeting August 5, 2019 – 6:00 p.m. DATE: Aug. 5, 2019 – 7:00 p.m. LOCATION: Fridley Civic Campus – 7071 University Ave NE, Fridley, MN 55432 – (Banfill Conference Room - upper level next to Council Chambers). 1. CALL TO ORDER 2. APPROVE PARKS & RECREATION COMMISSION AGENDA FOR AUG. 5, 2019 3. APPROVE PARKS & RECREATION COMMISSION MINUTES FROM JUNE 3, 2019 4. STAFF REPORTS: a. Staff Highlights b. Parks Master Planning Update (Deb Dahl and Jeff Jensen) c. Review of Field Usage and Program Numbers d. Springbrook Nature Center Pavilion Update and Report e. Staffing Update 5. NEW BUSINESS/ACTION ITEMS: a. Deer Management Plan (Mike Maher) b. Adopt-A-Park (Jeff Jensen) c. Discussion about Highlights Report d. Other 5. UNFINISHED BUSINESS: a. None 6. ADJOURNMENT 7. NEXT MEETING - Sept. 3, 2019 at the Fridley Civic Campus – 7 p.m. (NOTE CHANGE IN DATE DUE TO LABOR DAY HOLIDAY) City of Fridley: Parks & Recreation Commission th August 5, 2019: Adopt-a-Park Volunteer Program Update Program Mission Adopt-a-park is a volunteer program where members of the community work alongside the City of Fridley staff to maintain and improve our Fridley Parks! The primary goal for this program is pull weeds and other unwanted plants out of the local playgrounds. Focusing on this will move the city away from herbicidal usage in children's play areas. Other objectives of this program are to clean up garbage in Fridley parks and trails along with reporting any vandalism or broken equipment at park facilities. Planning Timeline Summer/Fall 2019: Work to develop program and get approval from CESR and Park & Rec Commission Winter 2019/2020: Marketing, communications, recruitment of volunteers Spring/Summer 2020: Program Launch Staff Brice Richter, Recreation Intern Alyssa Kruzel, Community Engagement Specialist Rachel Workin, Environmental Planner Jeff Jensen, Parks Maintenance Action Steps Create Program goals/outcomes and program evaluation plan Pick adoptable parks o Exclude: Springbrook Nature Center, Little League, Rivers Edge Way Create volunteer service terms/agreements/expectations o 1-2 year commitment o Weed playgrounds o Pick up trash/litter as needed, along trails as well o Report vandalism, graffiti, broken equipment o Other projects: plant and maintain garden Create communications and marketing materials o Informational recruitment flyers/trifolds o Adopt-a-Park webpage on City of Fridley website o Interactive map of available adoptable parks and names of individuals/groups that have adopted park o Creation of recruitment messages for city newsletter, social media, email blasts Volunteer recruitment: residents, neighborhoods, community organizations, non-profits, businesses, etc. Determine and conduct training for volunteers Create recognition plan: volunteer group spotlights for city newsletter and social media, signs in parks, etc. Supply needs: trash bags, etc. 2019) - PARKS COMMISSION PARTICIPATION SUMMARIES (2000 UPDATE TO AUG. 5, 2019 2 Parks Master Plan and Reorganizations are prompting analysis of programsStaffing changes in Recreation (Cleve McCoy is left in June)As we review duties and priorities to determine the best way to apply resourcesProvide some history on statisticsNo decisions or recommendations at this timeThis is background information for our Parks Master Planning process SHIFTS IN UTILIZATION and Tyler) consistently A CAUTIONARY TALE PerfectMind – 3 Statistics don’t always show the entire storyHas been difficult to get reliable numbersProgram reporting not summarized Not in the same reporting format (participation hours versus #’s of classes & participants)Transition to new software (Changes in use of FCC has impacted numbersCombination or reasons for change (not just one thing) STATISTICS volunteerism struggles with help – 4 man teams) are somewhat successful - 4 Organized team sports numbers are downCompetition for profits (health clubs, professional studios, indoor/outdoor adventure facilities, triathlons, walk for causes, etc.)Competition for many events, activities and programs in Metro Area (so many options)Enrollments are down in many programs Sports associations are run by volunteers In sports, it’s hard to get people to commit to long seasonsSmaller teams (3Feels like Total Wine vs. the Fridley Liquor Store example ATHLETICS HAVE BEEN CHANGING 24 38 2018 50 59 2016 75 75 2014 88 89 2012 90 79 2010 # of Softball Teams 93 90 2008 109 129 2006 127 132 2004 127 5 2002 SOFTBALL LEAGUES 2020 11 2018 4 6 2016 8 8 2014 6 4 Man Teams Improve Enrollments) - 7 2012 7 2018 (3 7 2010 6 # of Football Teams 6 2008 5 6 2006 7 12 2004 11 10 2002 12 6 FOOTBALL LEAGUES 2018 24 22 2016 24 18 2014 21 22 2012 24 22 2010 22 26 2008 21 # of Basketball Teams 27 2006 22 18 2004 20 24 2002 2000 50 3025201510 7 MEN’S BASKETBALL 2020 7 4 2018 4 4 2016 12 12 2014 9 15 2012 13 10 # of Broomball 2010 13 14 2008 13 12 2006 15 14 2004 8 8 BROOMBALL TEAMS 2018 6 2016 7 6 2014 8 9 2012 10 14 2010 16 16 2008 # of Boot Hockey Teams 16 10 2006 10 9 2004 8 8 2002 6 9 2000 86420 1816141210 BOOT HOCKEY TEAMS 2020 0 2018 0 0 2016 0 15 2014 12 12 2012 8 Volleyball 11 2010 5 15 2008 16 16 2006 11 8 2004 13 10 VOLLEYBALL LEAGUES 9 12 2018 10 12 2016 12 8 2014 6 6 2012 Senior Golf 8 9 2010 10 11 2008 12 12 2006 11 SENIOR GOLF Event BaseballBaseballBaseballBaseballBaseball up games, disc golf) - ? 2233 # of Tournaments Year 20152016201720182019 Little League Event Soccer Cricket SoftballSoftball VolleyballVolleyball 114111 # of Tournaments Year 201520162018201820192019 Commons Park Event Cricket SoftballSoftballSoftballSoftball 46432 # of Tournaments 12 2016 TOURNAMENTS Community Park Note: Several groups use fields without reserving (women’s rugby and football, soccer, pickWe are working with Twin City Gateway to launch a north metro promotion to show availability 2017 2016 2015 2014 2013 2012 2011 Instructional, Playgrounds) 2010 2009 2008 2007 2006 Includes Preschool, Afterschool, Teens, ( 2005 2004 2003 2002 2001 13 YOUTH PROGRAM REVENUE 2017 2016 2015 2014 2013 2012 2011 2010 2009 Summer ROCKS 2008 2007 2006 2005 ROCKS 2004 2003 2002 2001 14 SUMMER 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 15 SPECIAL EVENTS REVENUE 2017 2016 2015 2014 2013 2012 2011 2010 2009 Adult Instructional 2008 2007 2006 2005 2004 2003 2002 2001 16 ADULT INSTRUCTIONAL REVENUES 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009 Sports/Athletics 2008 2007 2006 2005 2004 2003 2002 2001 17 - 80,000 60,000 40,000 20,000 120,000 100,000 SPORTS & ATHLETICS PROGRAM REVENUE 2017 2016 2015 2014 2013 2012 2011 2010 2009 Facility Rentals 2008 2007 2006 2005 2004 2003 2002 2001 18 FACILITY RENTALS REVENUE 1776 2018 2183 2017 26 113 2016 Residents - 18 101 2015 Non Residents 23 114 2014 29 116 2013 20 116 2010 Series2 3195 2009 Series1 Shelter Rentals 28 117 2008 and Commons 33 103 2007 $8,000 each year - 24 113 Flanery 2006 2596 2005 2595 2004 2496 2003 33 108 2002 19 Shelters Available: Moore Lake (5), Revenue generated from shelters $5Moore Lake Volleyball and Commons Soccer Fields are rented SHELTER RENTALS 2018 2017 2016 2015 SNC Expenses 2014 2013 2012 SNC Revenue SNC Revenue vs Expenses 2011 2010 2009 0 700,000600,000500,000400,000300,000200,000100,000 2018 2017 2016 2015 Recreation Expenses 2014 2013 2012 2011 Recreation Revenue Recreation Revenue vs. Expenses 2010 20 2009 EXPENSES AND REVENUES RECAP key user groups time, interns, volunteers) - associations, schools, and time, part - athletic out to term strategic planning with new goals and priorities - IMAGINING AND REVISING - imagining recreation programs and athleticsexamine staffing models (full -- 21 Reviewing the numbersReParks Master Plan will help to identify interests and needs going forwardContinue to reach Summer programs will continueConduct fee and peer studiesExplore new revenue streams (grants, donations, partnerships)ReEstablish longContinue to work with Council and Commission to set priorities RE 22 QUESTIONS? HIGHLIGHTS Parks and Recreation Division- June/July 2019 Finding Your Fun in Fridley - Parks Master Planning Meetings It’s been a very busy time since we started the public engagement meetings to learn what residents want to see in their parks system. With one more meeting to go on Aug. 8 (6-8 p.m.), we are excited about the participation, input and ideas we’ve received. The next meeting will provide a summation of the information and general themes we’ve learned and identify some of the next steps in the planning process. Please plan to attend to hear some great information. 49’er Day Event The addition of the family event added before the parade on Thursday was popular and well- attended. We estimated 400-500 people turned out to enjoy the free family activities hosted by the Parks and Recreation summer staff along with food trucks, DJ. The Friday night weather threat created a slight change in plans, moving the band indoors to Pub 47, but the car show, fireworks and all-class reunion, as well as food trucks were very popular. Summer Events, Youth Trips, and Programs Are Going Well The traditional summer events for summer, which includes Wet N’ Wild as well Nickel Jamboree are always a big hit. The perfect weather brought out hundreds of middle schooler’s in partnership with local schools, day cares and home school families. More than 700 have registered for various youth programs throughout the summer. Timberwolves Court Reconstruction at Madsen Park – Kick-off Event Sept. 19 On May 28, the City of Fridley was informed that our basketball court at Madsen Park was named the winner of the Twin Cities region “Our Courts. Our Future” competition sponsored by the Minnesota Timberwolves and U.S. Bank. To get to the winner’s circle, the City first submitted a thorough application and was then selected as a nominee to have the chance to win a new basketball court. After that, online voting was open for three weeks – and our community, the smallest of the three within the Twin Cities region, churned out the largest number of votes! Madsen Park received more votes than the parks in St. Paul and Richfield. This is a huge testament to our community, friends, families, and networks! The Timberwolves have released a press release and video announcing each of the four winning parks in Minnesota. In addition to Fridley’s Madsen Park, the other winning basketball courts are in Thief River Falls, Little Falls, and Marshall. You can find the press release and video on the Timberwolves’ Facebook account. A ribbon cutting celebration of the new basketball court will be on Thursday, September 19 from 4-5 p.m. at Madsen Park and will be hosted by the Timberwolves organization and City of Fridley staff. This event will include a mini basketball clinic for kids, food and drinks, and brief words from Timberwolves, U.S. Bank, and City of Fridley officials. The public is strongly encouraged to attend! The actual court reconstruction will occur early September and a team will be working with Jeff Jensen to complete the work. Our Marketing Manager Luke Cardona will be sending out updated information within the next few weeks. Your participation at the event will be welcomed and a great time to connect with the park users. Our Summer Interns Are Amazing! We’ve been fortunate to have two summer interns this year who are doing amazing work to lead programs and build our program line-up! Matt Mraz has been working for the City during the summers since 2014 fulfilling many of the duties from Cleve McCoy’s former role. He has been working for the City of Fridley over the summers since his junior year of high school. In May, he graduated from the U of M with a degree in Business and Marketing. Brice Richter has also been taking on many roles to help us though a busy time. Brice attends the University of Minnesota and is majoring in Recreation Administration. Previously, Brice interned with Anoka County Parks, Alaska Travel Adventures and University of Minnesota Facilities Management. He has a strong desire and interest in parks planning and development. Erica Rauworth has been working as our customer service representative, office assistant and program assistant/intern since this spring. She has been invaluable in helping to greet our customer, handle registrations and phones and helping with programs where needed. She is in her final track of coursework and has interests in teaching. In addition to our interns, we have had the great opportunity to work with three Summer Coordinators Cindy Morrissey (celebrating 20 years with ROCKS), Natalie Dreblow and Danielle Whippler who have been planning, programming and leading our seasonal staff throughout the summer. We’ve hired more than 20 seasonal staff to support the many programs and events. Thanks also to Program Supervisor Margo Numedahl, who recruited these very talented and busy folks and is providing great leadership, valuable experiences and opportunities for growth throughout the summer! Fridley Selected for a Bat Study The City of Fridley has been selected for a bat study for a project for the National Park Service. A research assistant for the (NPS) contacted the City in June to help identify species variation and abundance throughout the Mississippi River corridor. The 7-14 day study will be an acoustic survey with sound measuring devices (ultrasonic) mounted on trees in the Ruth Circle Park area. If more information becomes available, we will provide it back to the commission and public, if significant. New Bike Racks Installed at Civic Campus The new bike racks were installed at the Civic Campus that were customized by a local business with the Fridley logo and paid for with a grant from Anoka County. Thanks to our Environmental Planner Rachel Workin who coordinated the project. PARKS AND RECREATION COMMISSION Fridley Municipal Center, 7071 University Ave Ne MINUTES June 3, 2019 SPECIAL JOINT MEETING WITH PARKS AND RECREATION COMMISSION Location: City of Fridley Civic Campus, Fireside Room and Parks Tour Call to Order Chair Heintz called the Parks and Recreation Commission meeting to order at 6:02 p.m. Members present: Pete Borman, Mike Heintz, EB Graham, Ryan Gerhard, Dave Kondrick, Shanna Larson (late arrival) Members absent: None Chair Hanson called the Environmental Quality and Energy Commission to order. Members present: Mark Hanson, Justin Foell, Amy Dritz, Nick Olberding Absent: Heidi Ferris, Paul Westby, Sam Stoxen Staff: Deborah Dahl, Director of Community Services and Employee Relations; Rachel Workin, Environmental Planner Other: Steve Eggert, Council Member; Jeff Jensen, Operations Manager- Streets, Parks, and Facilities Approval of Minutes Chair Heintz called for a motion to adopt the minutes from the May 6, 2019 Parks and Recreation Meeting. Commissioner Kondrick made a motion; Commissioner Graham seconded the motion. MOTION PASSED unanimously Chair Hansen called for a motion to adopt the minutes from the May 13, 2019 Environmental Quality and Energy Commission minutes. Commissioner Foell made a motion; Commissioner Olberding seconded the motion. MOTION PASSED unanimously Approval of Agenda Chair Heintz called for a motion to adopt the agenda for the June 3 meeting agenda. Commissioner Borman 1 made the motion; Commissioner Graham seconded the motion. MOTION PASSED unanimously New Business 1) Welcome Ms. Dahl welcomed the two groups and described the tour of the Parks to occur this meeting. Chair Heintz shared that the City had one the Our Courts. Our Future basketball court contest for a new basketball court at Madsen Park and thanked staff for promoting the voting platform. Commissioner Kondrick asked how they picked the three finalists. Ms. Dahl shared that the City was one of many applicants, she did not know the criteria by which the 3 metro area cities were selected. Commissioner Borman asked how Madsen Park was selected as the entrant. Mr. Jensen shared that it was a combination of need, visibility, and use. Mr. Jensen shared that the presence of a parking lot provides Madsen Park with a high level of opportunity. 2) Parks Master Plan Ms. Dahl described the Parks Master Plan process. She requested that the Commissioners participation in the process by 1) attending the facilitated discussion, 2) leaving feedback through Social Pinpoint, 3) encouraging others to complete Social Pinpoint. She shared that Social Pinpoint would be a clearinghouse for information in order to receive it in a streamlined manner. Commissioner Dritz asked how long the survey would be open, Ms. Dahl said July 7. Commissioner Kondrick asked if the City had received any feedback on removing parklands. Ms. Workin shared that the feedback they had received through Social Pinpoint was not to remove parkland but that certain amenities were not well used. Mr Jensen said that his staff get comments regarding large green space areas that are be under-utilized. Ms. Dahl shared trends occurring in parks that were incorporated into the City’s Comprehensive Plan that the commissions previously reviewed. Ms. Workin said that the Park Master Plan would build on these trends rather than duplicate effort. She said that the Comprehensive Plan is a more theoretical document, while the Master Plan is more of a work plan. Mr. Jensen talked about staff experience touring neighborhoods parks in Roseville where the City had constructed buildings that functioned as mini-community centers. Ms. Workin said that Roseville’s model has a lot of potential in Fridley where neighborhood centers function as decentralized community centers. Chair Heintz recommended sharing Social Pinpoint on Nextdoor. Ms. Dahl said they could provide Commissioners with language to share the survey. She shared a document prepared by Alyssa Kruzel on how Commissioners could help with the process. Commissioner Kondrick stated the importance of knowing the demographics, what the age of the kids are and knowing when areas are going to change. Ms. Workin said the plan would look at developing standards for different types of parks. Ms. Dahl discussed the professional facilitators that would be assisting with the process. Mr. Jensen provided the example of Madsen that is an area park that would provide a centralized place for service, and how it could be elevated, for example with a building. Chair Kondrick asked how much the building at Springbrook cost. Mr. Jensen said approximately $400,000. He said that handling the drainage at Madsen has continued to be an issue. The bus arrived and Commissioners left for the tour. 3) Tour The group toured Madsen Park, Flanery Par, Creek View Park, Moore Lake Park, and Riverview Heights Park. Mr Jensen pointed at areas that were used. Commissioners discussed the possibility of relocating structures. Mr. Jensen stated it was almost always cheaper to build new. Mr. Jensen encouraged the group to think about the different levels of parks and the services they provided. The group exited the vehicle at Moore Lake and Riverview Heights Parks. At Moore Lake the group discussed which properties the City owned. Mr. Jensen shared the history of the park and that the aesthetics of Moore Lake are largely influenced by its natural condition as a shallow lake/wetland that had been excavated, rather than a water quality issue. He shared the role of the bubbler and the liner to keep water circulating and that they turn it down in the winter. Mr. Jensen also shared the County’s plans to put in a roundabout in Gardena in 2021. Mr. Jensen said that they plan to shrink the parking lot. Mr. Jensen discussed that these larger parks like Moore Lake and Commons had their own identities such as Moore Lake’s location on a waterbody and Common’s proximity to the schools and important place for play. At Riverview Heights Park the group discussed the importance of increasing signage and awareness of what’s at each park. The group discussed the need to highlight Fridley’s riverfront location. Ms. Dahl also shared the potential for parks like Riverview Heights to be incorporated into Springbrooks’ programming. 4) Return The group returned to the Fireside room. Chair Heintz thanked the EQEC for attending. Ms. Dahl shared the document on how Commissioners could be involved again and said that Ms. Kruzel would follow up with an email. Adjournment Commissioner Dritz moved to adjourn the meeting and Commissioner Foell seconded the motion. The meeting Environmental Quality and Energy Commission adjourned at 8:33 p.m. PROJECT COSTS - Vendor and Notes Cost CONSTRUCTION Pavilion Materials and Cedar Forest Products $240,000 Construction Demolition and Tree Removal City of Fridley Provided In-kind Site Grading - Fill City of Fridley Provided In-kind Electrical installation Parsons Electric Provided In-Kind Need Formal Agreement Grading and Sewer Line Park Construction $15,000 Need Formal Agreement HVAC Installation Total Air $8,000 Install foundation $90,000 Install drywall ceilings Will need to get quotes $6,000 estimate Exterior Staining Will need to get quotes $3,500 estimate Plumbing installation Will need to get quotes $8,000 estimate Misc. Permits and Incidentals $3,500 estimate HVAC Installation Total Air $8,000 (assumes donation Need Formal Agreement of labor with purchase of equipment) Water Service Installation $1,500 Bituminous Trail Install City of Fridley $2,000 TOTAL $385,500 PROJECT COSTS FURNISHINGS AND FINISHES Cabinetry Vision Woodworking Donation Have verbal Need Formal Agreement Concrete Floor Epoxy Mike Heintz? Donation Need Formal Agreement SMART Board Repurpose Existing - Fridley Repurpose Landscaping City of Fridley or Volunteers $2,500 Microwave Oven $250 Computer and Audiovisual Cart $2,000 Coat and backpack rack $500 Classroom Chairs $2,000 Donor Recognition $1,000 Classroom Tables $2,800 Picnic Tables $8,400 Whiteboard $1,000 Misc. Furnishings Shelving, etc $4,000 Landscape Forms Backless $10,000 Benches (alternative to seat-wall) to match existing TOTAL $34,450 TOTAL CONSTRUCTION AND FURNISHINGS $419,950 FUTURE ADDITIONS Fireplace Would need to get quotes $20,000 estimate TOTAL $20,000 AVAILABLE FUNDS DNR Grant $150,000 City of Fridley Match $100,000 $50,000 Springbrook Nature Center Monthy Report July 2019 The Pavilion Activity Center project is moving forward with MN DNR Outdoor Recreation Grant Program funding in the amount of $150,000. A required match from existing park CIP and Springbrook Nature Center Foundation funds. o The pre-construction of the pavilion at the Cedar Forest Products shop is complete and ready for shipment. o Bids are expected for the preparation of the concrete slab foundation with a specified completion date in September. o The Springbrook Foundation Development Committee continues to meet to discuss fundraising and opportunities to secure in-kind donations for the project. McGough Construction and the Fridley Lions have both made a $25,000 financial contributions Vision Woodworking, Direct Bore, Inc., Total Air, Inc., Park Construction and Parsons Electric have made verbal commitments to contribute in-kind services. Interpretive Specialist, Mary Morris, has accepted a position with Three Rivers Park District and will be working at Springbrook through mid-August. We are evaluating options for re-posting a position to fill this need. 2019 Entertainment Series made possible by the Springbrook Nature Center Foundation: o Two of our three summer concerts have taken place, each attracting about 100 visitors. The th third and final of the summer concerts is August 20 featuring the group Sweet Rhubarb. o Three free Friday Night by Firelight programs are scheduled in September: http://springbrooknaturecenter.org/1299/Friday-Night-by-Firelight Springbrook was awarded a grant of $7,500 from Xcel Energy for the development of a new exhibit which will feature a large, user-friendly microscope and digital monitor with interpretive panels exploring biomimicry product design inspired by nature. Summer camp registrations are going well with over $71,000 in revenue from enrollments. Ten scholarships have been awarded by the Springbrook Nature Center Foundation. 8 of the 10 weeks of camp have full enrollments. We have been awarded several grants for habitat improvements at Springbrook Nature Center, with some work to be completed at Moore Lake Sand Dunes Natural Area. One grant from the Minnesota DNR is in the amount of $37,000 and the other state grant administered by Great River Greening is in the amount of $51,450 with an $8,000 City match payable over 3 years. Combined, the work will remove invasive buckthorn from large areas of the parks as well as including prescribed burns. Landbridge Ecological has been contracted to complete the DNR grant funded work.