Res 2020-23 Embers Lift Station
RESOLUTION NO. 2020 - 23
A RESOLUTION AUTHORIZING AND APPROVING AN INTERFUND LOAN FOR
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THE 53AVENUE LIFT STATION IMPROVEMENT PROJECT (PROJECT NO.
20– 519); APPROVING ALTERATIONS IN THE BUDET FOR THE FISCAL YEAR
ENDING DECEMBER 31, 2020 AND ACCEPTING BIDS AND AWARDING A
CONTRACT FOR THE SAME
BE IT RESOLVED, by the City Council (Council) of the City of Fridley, Minnesota (City) as
follows:
Section 1. Background.
1.01. On February 25, 2019, the Council authorized the creation of a Community
Investment Fund – No. 450 (CI Fund) to support capital costs associated with the
parks and public utilities maintained by the City, effective December 31, 2018.
1.02. Section 7.10 of the City Charter (Charter) requires the Council to adopt a resolution
stipulating the structure and terms of any interfund loan.
1.03. The City shall issue an Interfund Loan (Loan) from the CI Fund to the Sanitary
Sewer Utility Fund – No. 602 (Utility Fund) to support the design, engineering,
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construction, utility extensions and other reasonable expenses related to the 53
Avenue Lift Station Improvement Project, Project No. 20–519 (Project), including
any other activities included in Exhibit A.
1.04. The Utility Fund shall repay the CI Fund from revenues provided by utility rates
and charges as determined by the Council, consistent with Section 11.02 of the
Charter, consistent with Section 7.02 of the Charter.
1.05. Section 7.07 of the Charter requires the Council to adopt a resolution by a vote of
at least four members of the Council to reallocate unexpended budget authority
and/or increase expenditures upon receipt of additional funding sources.
1.06. Section 6.06 of the Charter authorizes the City Manager to advertise for bids, and
the Council to accept or reject the same to the extent permissible by Uniform
Municipal Contracting law and other sections of the Charter.
1.07. Consistent with the abovementioned rules and regulations, the City Manager, with
the assistance of the City Engineer, advertised and opened bids for the Project on
April 21, 2020, and identified a responsible low bidder as outlined in Section 4 of
this resolution.
Resolution No. 2020 – 23 Page 2
1.08. The Council finds it in the best interest of the City to begin construction of the
Project in 2020 rather than 2021.
Section 2. Authorization and Approval of the Loan.
2.01. The Council hereby authorizes and approves the Loan from the CI Fund to the
Utility Fund per the terms stipulated in Section 2.02.
2.02. The Utility Fund shall repay the Loan from the CI Fund as outlined below.
Principal: Up to $840,000
Interest Rate: 1.00%
Loan Term: Up to 10 Years
Annual Payment Amount: Up to $88,689
First Payment Due: December 31, 2021
Final Payment Due: December 31, 2030
2.03. The City shall administratively modify the Principal and Annual Payment Amount
as listed above upon completion of the Project based on the actual expenses as
determined by the City Manager, and consistent with the eligible Project activities
as described in Section 1.03. These administrative modifications may not exceed
the any of the Loan terms outlined in Section 2.02.
2.04. The outstanding Principal and all accrued interest payable under the Loan are pre–
payable in whole or in part at any time by the Utility Fund without premium or
penalty. No partial pre–payment shall affect the amount or timing of any other
regular payment otherwise required to be made under this Loan.
2.05. The City may amend the terms of the Loan as described in Section 2.02 at any time
by a resolution of the Council, including a determination to forgive the outstanding
principal amount and accrued interest to the extent permissible under law and
Section 7.10 of the Charter.
Section 3. Alterations in the Budget.
3.01. The Council hereby approves an alteration to the budget for the fiscal year ending
December 31, 2020 for the additional funding sources and expenses associated with
the Project (Budget Amendment) as outlined in Section 3.02, pursuant to Section
7.07 of the Charter.
Resolution No. 2020 – 23 Page 3
3.02.
3.03. The Budget Amendment shall include the alternations outlined below.
Fund Division Account Debit Credit
Utility Fund Capital Infrastructure 840,000
Utility Fund Capital Transfers In (from CI Fund) 840,000
Total 840,000 840,000
3.04. The City Manager, with the assistance of the City Treasurer, shall enforce this
Budget Amendment in the same manner as those sums approved in the budget
resolution for the fiscal year ending December 31, 2020 (Resolution No. 2019–80),
consistent with Section 7.06 of the Charter.
Section 4. Acceptance of Bids and Award of Contract for the Project.
4.01. The City Manager, with the assistance of the City Engineer, reviewed and
submitted the bids as outlined in Exhibit B for consideration by the Council, and
identified Pember Companies, Inc. of Menomonie, Wisconsin (Contractor) as the
lowest, responsible bidder.
4.02. The Council accepts the bids outlined in Exhibit B and awards the contract for
construction of the Project to the Contractor in an amount not to exceed $726,808
(Contract), as authorized by Section 6.06 of the Charter.
4.04. The Council approves the Contract and authorizes the Mayor and City Manager, or
their designee, to execute the same in the name of the City, pursuant to Section 6.05
of the Charter and other applicable regulations.
Section 5. Effective Date.
5.01. This resolution shall be effective upon the date of its approval.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS
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26 DAY OF MAY, 2020.
SCOTT J. LUND - MAYOR
ATTEST:
DANIEL TIENTER - CITY CLERK
EXHIBIT A
Authorization Date Project Description Maximum
Principal Debt
Amount
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May 26, 2020 53 Avenue Lift Station Improvement Project, $840,000
including but not limited to: construction of
improvements, utility extensions and indirect
costs, such as legal, engineering, administrative,
right–of–way acquisition and financing costs; and
engineering costs including surveying,
environmental documentation, permitting, final
design, preparation of plans and specifications,
bidding administration, construction management,
staking, inspection and material testing.
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Existing Location: Embers Lift Station
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ALLOWABLE LIFT STATION EXCAVATION AREA.
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SUBMIT PLANS SIGNED BY A PROFESSIONAL
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ENGINEER REGISTERED IN THE STATE OF MINNESOTA
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IF SHEET PILING IS TO BE USED (INCLUDED IN UNIT
PRICE BID FOR "CONSTRUCT LIFT STATION").
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ACCESS BOX
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4" x 6" REDUCER
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EASEMENT
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PERMANENT UTILITY EASEMENT
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10'
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CONNECT TO EXISTING
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SAN SEWER
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FIELD VERIFY ELEVATION
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53RD AVENUE NE
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
010
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SCALEFEET
ZACHARY F. LINGL, P.E.
R
5634403/20/2020
LIC. NO.DATE