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01-19-2021 CITY COUNCIL MEETING January 19, 2021 7:00 PM Fridley Civic Campus, 7071 University Avenue N.E. The City of Fridley will not discriminate against or harass anyone in the admission or access to, or treatment, or employment in its services, program, or activities because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance. Upon request, accommodation will be provided to allow individuals with disabilities to d any interpreter or other persons with disabilities who require auxiliary aids should contact Roberta Collins at (763) 572-3500. (TTD/763-572-3534). AGENDA PLEDGE OF ALLEGIANCE CALL TO ORDER PROCLAMATIONS/PRESENTATIONS 1. Twin Cities North Chamber of Commerce Update 2. Recognition Officer Todd Des Jardin by Brian Weierke, Director of Public Safety APPROVAL OF PROPOSED CONSENT AGENDA APPROVAL OF MINUTES 3. Approve Minutes from the City Council Meeting of December 21, 2020, and January 4, 2021 NEW BUSINESS 4. Resolution No. 2021-04 Authorizing Use of Municipal State Aid System (MSAS) Funding for Street Rehabilitation Project ST2021-02 5. Resolution No. 2021-05 Approval of Gifts, Donations and Sponsorships received between December 22, 2020 and January 11, 2021 6. Resolution No. 2021-06 Approving and Authorizing a Drainage Easement and Utility Agreement with Willows Bend Senior Living LLC CLAIMS 7. Claims ADOPTION OF REGULAR AGENDA 2 City Council Meeting 1/19/2021 Agenda Page 2 OPEN FORUM, VISITORS: Consideration of Items not on Agenda 15 minutes. REGULAR AGENDA ITEMS PUBLIC HEARING(S) 8. Public Hearing on 2021 Street Rehabilitation Project No. 2021-02 NEW BUSINESS 9. Resolution No. 2021-03 Ordering Final Plans, Specifications and Calling for Bids: 2021 Street Rehabilitation Project No. ST 2021-02 INFORMAL STATUS REPORTS ADJOURN 3 Jufn!2/ AGENDA REPORT Meeting Date: January 19, 2021 Meeting Type: City Council Submitted By: Roberta Collins, Adm. Assistant to the City Manager Title Twin Cities North Chamber of Commerce Update Background .ƩźĻŅ ƭǒƒƒğƩǤ ǒƦķğƷĻ ƚƓ ƷŷĻ ǞźƓ /źƷźĻƭ bƚƩƷŷ /ŷğƒĬĻƩ ƚŅ /ƚƒƒĻƩĭĻ ĬǤ WƚŷƓ /ƚƓƓĻƌƌǤͲ tƩĻƭźķĻƓƷ Financial Impact Recommendation Focus on Fridley Strategic Alignment x Vibrant Neighborhoods & Places x Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources ! Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 4 Jufn!3/ AGENDA REPORT Meeting Date: January 19, 2021 Meeting Type: City Council Submitted By: Melissa Moore, Administrative Services Coordinator/Deputy City Clerk Title Recognition Officer Tod Desjardin by Brian Weierke, Director of Public Safety Background Officer Tod Desjardin will be retiring from the City of Fridley Police Department in February, 2021. Financial Impact Recommendation Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship X Organizational Excellence Attachments and Other Resources ! Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 5 Jufn!4/ AGENDA REPORT Meeting Date: January 19, 2021 Meeting Type: City Council Submitted By: Roberta Collins, Asst. to the City Manager Title Approve Minutes from the City Council Meeting of December 21, 2020, and January 4, 2021 Background Financial Impact Recommendation Approve the minutes from the City Council meetings of December 21, 2020, and January 4, 2021. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship x Organizational Excellence Attachments and Other Resources !City Council Meeting Minutes December 21, 2020 !City Council Meeting Minutes January 4, 2021 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 6 Jufn!4/ CITY COUNCIL MEETING CITY OF FRIDLEY DECEMBER 21, 2020 The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:00 p.m. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember Ostwald Councilmember Tillberry Councilmember Eggert Councilmember Bolkcom OTHERS PRESENT: Wally Wysopal, City Manager Daniel Tienter, Finance Director/City Treasurer/City Clerk Scott Hickok, Community Development Director APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS: 1. Adopt resolution No. 2020-79 Receiving Report and Calling for Hearing on Improvement for the 2021 Street Rehabilitation Project No. ST2021-02. ADOPTED RESOLUTION NO. 2020-79. 2. Adopt Resolution No. 2020-80 Approving Gifts, Donations and Sponsorships for the City of Fridley. ADOPTED RESOLUTION NO. 2020-80. 3. Claims: 191292-191411 APPROVED. ADOPTION OF PROPOSED CONSENT AGENDA: MOTION by Councilmember Bolkcom to adopt the proposed consent agenda. Seconded by Councilmember Tillberry. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM, VISITORS: No one from the audience spoke. 7 Jufn!4/ FRIDLEY CITY COUNCIL MEETING OF DECEMBER 21, 2020 PAGE 2 ADOPTION OF AGENDA: MOTION by Councilmember Bolkcom to adopt the agenda. Seconded by Councilmember Tillberry. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. NEW BUSINESS: 4. Resolution No. 2020-77 Certifying the Final Tax Levy Requirements for 2021 to the County of Anoka. Daniel Tienter, Finance Director, earlier this year, the City was advised by the Government Finance Officers Association (GFOA) that the City would receive the Distinguished Budget Presentation Award for the document that was prepared for 2020. This was a goal that was part of the 2020 budget and was part of the reason they did a major retooling of the entire document. Mr. Tienter stated th preparing quality and transparent budget documents. As a result of this award, essentially the GFOA acknowledges the City provides meaningful information in several areas including information overview, financial structure, policies and procedures of the organization, financial summaries and budget information, capital and debt financing, and departmental information and goals. There are also several document-wide criteria such as the various charts and graphics. Mr. Tienter stated it is a wonderful endorsement of the efforts the City has been making to improve its budget documents not only as a policy tool but also a communications device and operations planned in a long-term financial plan. As a part of the 2021 budget, they will again be submitting the document for this award. Mr. Tienter stated as a part of the process, the City receives a variety of comments from the reviewers. As a result of the comments, staff made a series of changes to the document that was provided to Council last week. They made some modifications to the introduction and budget summaries and moved them forward, so they are more of an executive summary or budget message accompanying this document. He said they also provided some individual sections for capital projects. They may recall in the old document they just referred them to the CIP. Now they have more information in that one document, so it is a single-reference point. He said they added quality as a communication tool. Mr. Tienter stated there were a few things they set as goals for the 2022 budget. One is to develop and include a long-term financial plan. They will be looking at three to five years into result of the current fiscal year. They are going to make a more concerted effort to include some of the performance measurements and data. They may recall they adopted a document that talked about performance measurements. One of the goals of the GFOA program is to bring that together and use the data to inform about financial decisions the organization makes. ! 8 Jufn!4/ FRIDLEY CITY COUNCIL MEETING OF DECEMBER 21, 2020 PAGE 3 Mr. Tienter stated something that is currently missing in the document and they could do a better job with is to provide more discussion about the effect that capital projects have on the operating budget. For example, the operating budget for the Fridley Civic Campus now has changed to accommodate additional utilities, maintenance, other costs, etc. Mr. Tienter stated to align with the vision statement and the organizational values of the City. There are also more specific goals to stabilize ongoing revenues and expenditures. This is designed to eliminate budget holds. They want structural accountability and transparency in the financial decisions that are made by the organization. Mr. Tienter said they , meaning they look entirely first to reallocate, prioritize, and understand greater efficiencies and productivities. As Council is aware, they may make changes in organizational structure, like the Public Safety Department or the CSER Department. That is designed to ensure a financially competitive organization; making sure the budget essentially meets the service levels Council has come to expect. Mr. Tienter stated tonight is the ninth time Council has either discussed or acted upon the 2020 budget. Just a week ago they held the Truth in Taxation hearing. There were no major changes in the budget that is being presented this evening for final adoption. Mr. Tienter presented a graph of the rolled-out budget. They can ignore the year 2018. That level of expenditure essentially reflects the bond proceeds that were used for the construction of the Fridley Civic Campus. As they can see, 2019, 2020, and in 2021 the City returned to more typical expenditure activity. Mr. Tienter stated the proposed 2021 budget across all funds is about $47,393,000. That is a decrease of about $1,000,000 or 2.1 percent. It is supported by just under $42,000,000 of revenue which is decreased by 5 percent or $2,200,000. It is worth noting that the difference between those revenues and expenditures, that negative variance so to speak, reflects planned capital project activity--o build certain large projects. Mr. Tienter stated the general fund comprises about 45 percent of all budget revenues followed by the sanitary sewer fund at 15 percent, and the municipal liquor fund at 14 percent. As far as expenditures go, the general fund is about 40 percent; and the sanitary sewer and municipal liquor funds are 16 and 13 percent respectively. Mr. Tienter stated the other item on the agenda is consideration of the certification of the 2021 property tax levy. The resolution before them proposes to increase the levy by 4.85 percent compared to the previous year, or just over $781,000. Most of that change is in the general fund in the amount of about $762,000 or 6.12 percent. The IT capital projects fund also exceeds the 5 percent threshold identified. The Nature Center was funded at 3.75 percent. The City does have a debt service levy to support. There is one capital equipment certificate which should be retired next year, so the only debt thereafter the City will have will be the bond for debt service on the Fridley Civic Campus. ! 9 Jufn!4/ FRIDLEY CITY COUNCIL MEETING OF DECEMBER 21, 2020 PAGE 4 Mr. Tienter stated the 2021 budget does not contemplate the issuance of any new external debt. It is important to note that because that debt service is such a large portion of the overall levy. Mr. Tienter stated the 2021 budget property taxes comprise about 32 percent of all budget revenues, but it is more important to note that just over 70 percent of all revenue the general fund takes in comes from the property tax levy, and the general fund comprises most of the activity for the organization. Mr. Tienter stated they are anticipating the estimated market value of resident homesteads or an average property to increase about 7.7 percent. Over the last three years the value of those average homesteads has increased at just under 23 percent. The value of the property being taxed is a major component in what a household or a business pays in taxes. Mr. Tienter stated for anyone who is having some challenges paying their property taxes, there are two refunds available vs. the regular homestead credit. This is a means-t where essentially you provide the State of Minnesota information about the size of your household, your income, and the property taxes. Assuming you meet certain qualifications, you can get a certain portion back. They have done some math just for estimate purposes where if your home is valued at about $203,000 and you made about $40,000 you would get about $1,400 back overall on your taxes. Mr. Tienter stated there is also a special homestead credit refund which is not means-tested meaning there is no consideration for the income of the household. This is essentially for anyone who has experienced a property tax change that is more than 12 percent, at least $100. An important caveat to mention is the increase cannot be the result of an improvement the property owner has made on their home. If you see things have spiked because of the value of your home, you can certainly reach out to the State, and they will provide a special homestead credit refund. Mr. Tienter said if anyone has any concerns or comments about these programs or would like assistance with finding the documents or completing them, staff would be happy to help. Mr. Tienter stated because of the change in the property tax levy and the change in the value of a residential homestead, they are estimating that taxes will increase about $67 or 7.13 percent compared to the previous year which was about $5.55 per month. It is worth noting these estimates are based on assumptions regarding things like tax capacity, valuations of certain TIF districts, and the fiscal disparities program. They do get information from the County. Council is aware they are going through the process of rolling out a new property tax administration system. Mr. Tienter stated the City Council is being asked to certify the 2020 property tax levy and adopt the 2021 budget. Assuming that happens, tomorrow they will provide the adopted property tax levy to Anoka County. There is also a handful of State forms they have to fill out. MOTION by Councilmember Ostwald to adopt Resolution No. 2020-77. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. ! : Jufn!4/ FRIDLEY CITY COUNCIL MEETING OF DECEMBER 21, 2020 PAGE 5 5. Resolution No. 2020-78 Approving a Budget for the Fiscal Year 2021, a Revised Budget for the Fiscal Year 2020, and the 2021-2025 Capital Investment Program. MOTION by Councilmember Tillberry to adopt Resolution No. 2020-78. Seconded by Councilmember Eggert. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 6. Approve a Subdivision, P.S. #20-04, by Rich Products Corporation to Facilitate a Land Donation, Generally Located at 7350 Commerce Lane N.E.; and Resolution No. 2020 81 Waiving Certain Provisions of the Subdivision Regulations and Approving a Lot Subdivision for PID 10-30-24-14-0058 and 10-30-24-14-0060 for Property Owned by Rich Products Corporation (Ward 3). Scott Hickok, Community Development Director, stated the petitioner is the City of Fridley on It has had a number of different names over time. They would like to donate a portion of their property being used for ponding purposes. The former owners of the property, Tree House Foods, provided the City with a storm water easement over a portion of the property needed to construct a City storm water improvement. They may recall the issues of water over roadways in heavy storm events, and they graciously allowed land to be dedicated to help solve that problem. Mr. Hickok stated at the time the City worked with them, it was offered that the City would accept the donation of the property should the owner choose to do so. In order to facilitate that donation, a resolution needs to be approved by the City to allow the land area to be subdivided. The remainder of the Rich property would . The City would take on that portion donated. Creating a separate parcel will allow the City to take ownership of that parcel. Mr. Hickok said the parcel is odd-shaped. The City does have the ability in certain instances to approve a plat without going through the more formal planning process if it creates a hardship. In this particular case it is quite an elaborate legal description. In the subdivision ordinance, it is simple. They can do it as a subdivision. When it gets more complicated, it needs to be as a plat with mylars and all of that process. The City does have the ability to waive that more complicated process. In this case, it might be one of the best examples of why you would do that. They are going to donate the land. Mr. Hickok stated f, they need a great legal description, and it needs to be able to have something as a demonstrated exhibit to attach to donation documents. Section 211 of the subdivision code and Minn. Stat. § 462.358, Subd. 4(b)(c) authorizes that the City can waive the subdivision process by resolution when compliance would create an unnecessary ! 21 Jufn!4/ FRIDLEY CITY COUNCIL MEETING OF DECEMBER 21, 2020 PAGE 6 hardship. Based on the background r fix for its storm water problem. Undue hardship exists. Mr. Hickok stated waiving the formal requirements will allow Rich Products to subdivide the parcel and donate it to the City. Staff recommends approval of P.S. #20-04 and Resolution No. 2020-81 Councilmember Bolkcom asked if there were any fees. Mr. Hickok said the City has absorbed the fees in the administrative process. Mayor Lund stated he is in favor of this project. He referred to the illustration and asked if the two points were to allow access for both properties now that they are splitting it and if the remaining part was usable. Mr. Hickok replied, yes. That piece then will be combined. They have already worked with Pat Maghrak, the City assessor, to join those parcels so that they will be one taxed parcel. They will gain access off of Commerce. Mayor Lund asked if this is City property or right-of-way on both or beyond. Mr. Hickok replied, yes. When the City does subdivisions over plats like this, the last thing they want to do is create an unusual end result. They will have access to the right-of-way to the east. Councilmember Eggert stated he understands the pond is a solution for storm water in that area. He asked if the City would have access to the pond in the future for maintenance. Mr. Hickok replied, yes. This is truly one of the reasons why it was best the City actually owned it. They do have access to it. They had great mutual working arrangements for the City to get back there and work on it. Frankly, because the City will want to in the future do what they need to do with ponds, they thought it best just to let the City have it to do the maintenance. MOTION by Councilmember Bolkcom to approve a Subdivision, P.S. #20-04, by Rich Products Corporation to Facilitate a Land Donation, Generally Located at 7350 Commerce Lane N.E.; and adopt Resolution No. 2020 81. Seconded by Councilmember Tillberry. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 7. Informal Status Reports. None. ! 22 Jufn!4/ FRIDLEY CITY COUNCIL MEETING OF DECEMBER 21, 2020 PAGE 7 ADJOURN: MOTION by Councilmember Ostwald to adjourn. Seconded Councilmember Eggert. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 7:31 P.M. Respectfully submitted by, Denise M. Johnson Scott J. Lund Recording Secretary Mayor ! 23 Jufn!4/ ! CITY COUNCIL MEETING ! January 04, 2021 ! 7:00 PM ! Fridley Civic Campus, 7071 University Avenue N.E. ! !! MINUTES CALL TO ORDER PRESENT Councilmember Ann Bolkcom Councilmember Stephen Eggert Mayor Scott Lund Councilmember Dave Ostwald Councilmember Tom Tillberry City Manager, Wally Wysopal Community Development Director, Scott Hickok City Clerk, Daniel Tienter PLEDGE OF ALLEGIANCE OATH OF OFFICE The City Clerk administered the Oath of Office to Scott Lund for the office of Mayor, and David Ostwald for the office of Councilmember-at-Large. The Director of Public Safety administered the Oath of Office to Maddison Zikmund for the position of Deputy Director - Fire Operations. APPROVAL OF PROPOSED CONSENT AGENDA Motion made by Bolkcom. Seconded by Tillberry. Voting Yea: Bolkcom, Eggert, Lund, Ostwald, Tillberry. APPROVAL OF MINUTES 1.!Approval of Minutes from the City Council Meeting of December 14, 2020. Approved. NEW BUSINESS 2. Resolution No. 2021-01, Confirming City Council Appointments and Designations. Approved. 24 Jufn!4/ City Council Meeting 1/4/2021 Minutes Page 2 CLAIMS 3. Claims: 191412 - 191490 Approved. OPEN FORUM, VISITORS: Consideration of Items not on Agenda 15 minutes. No one from the audience spoke. ADOPTION OF REGULAR AGENDA Motion made by Bolkcom. Seconded by Tillberry. Voting Yea: Bolkcom, Eggert, Lund, Ostwald, Tillberry. REGULAR AGENDA ITEMS PUBLIC HEARING(S) 4. Public Hearing and Adoption of Resolution No. 2021-02 Approving a Street Vacation Request, SAV #20-02 by Mark and Shannon Estlund (Ward 2). Motion to open the public hearing made by Eggert. Seconded by Ostwald. Voting Yea: Bolkcom, Eggert, Lund, Ostwald, Tillberry. Public hearing opened at 7:10 p.m. Scott Hickok, Community Development Director, stated the petitioners and property owners of 1631 66 1/2 Avenue are requesting to vacate an unimproved and unused portion of Stinson Boulevard, directly east of their property. This property is a little unique in that half of Stinson Boulevard is in the City of Fridley and Anoka County, and the other half is in the City of New Brighton and Ramsey County. Mr. Hickok said in mid-2020, Mr. Estlund contacted City staff about constructing a garage addition or a detached garage on his property. At that time, staff noticed that the petitioner's driveway was almost entirely within an unused portion of the Stinson Blvd. right-of-way (ROW). In order to have the land area needed to meet setback requirements for this project, the petitioner and staff explored the idea of vacating the 33-foot Stinson Blvd. ROW adjacent to the property. The 33-foot portion of Stinson Blvd. that the petitioner is asking to be vacated is owned by the City. After consulting with City Engineering staff, it was determined that there are not any City utilities within the ROW. It is not expected that this ROW would ever be paved and improved and used by the general public. The City has contacted all private utility companies and none of them have requested an easement, as they do not have any utilities in the existing ROW. Mr. Hickok noted there is an undefined connection to the Rice Creek Regional Trail system that runs through this Stinson Blvd ROW. If the vacation is approved, staff is suggesting that a 12-foot trail easement be dedicated to the City to ensure that there is clear and designated access to the trail system. In its current undefined condition, it is not clear to trail users if they are on private or public property when they reach the southern point of the trail that ends in the Stinson Blvd. ROW. The new driveway will be separated from the trail. The trail edge will be saw cut by the petitioner's driveway contractor. City staff recommends the Council hold a public hearing for SAV #20-02. City staff then 25 Jufn!4/ City Council Meeting 1/4/2021 Minutes Page 3 recommends approval of Resolution No. 2021-02 to vacate a portion of Stinson Blvd., as legally described in the resolution. Councilmember Eggert agreed that the trail could be move obvious and the driveways more defined on both sides. Mr. Hickok said the strategy that would work best is to make a distinct driveway for the homeowner and a separate trail path. Councilmember Eggert asked if this was part of the County trail system and if they would take over this area. Mr. Hickok replied that the area is owned by the City and maintained by the County. In this segment, this edge is out of Fridley's boundary and the County would maintain the portion that goes out into the roadway. Mayor Lund said he assumed the homeowner would want to put in a new driveway that goes out to the street rather than utilize the portion of the street that is maintained by two cities. The easement goes up deeper into the park so it comes up to the backyard border. The homeowner cannot build on this easement. Mr. Hickok replied the portion that is vacated is the right-of-way that the petitioner will gain, and this is their opportunity to build a garage in that space. Mayor Lund asked if this becomes an addition to their property if any money would be changing hands. Mr. Hickok replied that once the right of way is vacated it goes back to the landowner from where it came. The City received the right of way as a dedication and it will go back to the homeowner. Mr. Estlund, 1631 66 1/2 Avenue, noted that nobody maintains this area right now. He has asked for assistance and they have declined. This area is just gravel and is at the end of the development, making the area look unfinished. This is the only place to put a garage and this will help the City define the area so people can access the trail. Mayor Lund noted that the trail moves to the right into the property line. He asked what would happen if the neighbor wants to expand their home. He asked if the trail should go up into the center of both property lines. Mr. Hickok replied that there are contours and other things to help define where the trail should go. Staff has met with the City of New Brighton and since the neighbor is not interested in making a petition, New Brighton agrees with the proposed layout. The trail would stop at the same point on both properties. Mayor Lund said he thought that an easement would let Fridley have accessibility to the trail, rather than on the property. Mr. Hickok said that it is important to New Brighton and Fridley to protect the trail and maintain and preserve the connections. 26 Jufn!4/ City Council Meeting 1/4/2021 Minutes Page 4 Mayor Lund said he thought that normally the City wants a 12footeasement, he thought 6feeton each side of the trail would be fair. Councilmember Bolkcom said that the issue is this involves more than one county. Mr. Hickok said an easement could be considered, but this is the best option. Councilmember Bolkcom said there is nothing wrong with the way it is today. It is workable and people can enjoy the trail. Councilmember Eggert noted that this is also adding value and redevelopment to this home. Mr. Hickok said we need to look at what the City is gaining. Members of the Development Review Committee have reviewed this, and this is a peculiar exit with a very wide area that appears paved. This is currently hard to define and by making this separation, people will feel like they are on a trail and not in someone's yard. Councilmember Eggert said that this is the first step to getting entitlement to moving forward with the project. The next step is to work on the plans. He asked if the homeowner had the financial means to proceed with the goal. Mr. Estlund replied he has the equity and the means to move forward and will approach it slowly. He said he had originally hoped to break ground in the spring. He said he needs to develop a design and is not sure if this will happen in 2021. Motion to close the public hearing made by Eggert. Seconded by Ostwald. Voting Yea: Bolkcom, Eggert, Lund, Ostwald, Tillberry. Public hearing closed at 7:45 p.m. Motion to approve Resolution No. 2021-02 made by Eggert. Seconded by Ostwald. Voting Yea: Bolkcom, Eggert, Lund, Ostwald, Tillberry. INFORMAL STATUS REPORTS Next Council Meeting January 19, 2021. ADJOURN Motion made by Ostwald, Seconded by Eggert. Voting Yea: Bolkcom, Eggert, Lund, Ostwald, Tillberry and Meeting adjourned at 7:50 p.m. Respectfully Submitted, Krista Peterson Scott J. Lund Recording Secretary Mayor 27 Jufn!5/ AGENDA REPORT Meeting Date: January 19, 2021 Meeting Type: City Council Submitted By: James Kosluchar, Director of Public Works Title Resolution No. 2021-04 Authorizing Use of Municipal State Aid System (MSAS) Funding for Street Rehabilitation Project ST2021-02! Background In order to be eligible to use our Municipal State Aid System (MSAS) funds on on-MSAS neighborhood streets or for other uses off the MSAS system, Minnesota Rules 8820.1800 requires the City Council these uses by resolution. MSAS revenues for the local or off-system portions for the proposed projects as follows: !2021 Street Rehabilitation Project ST2021-02. The resolution does not authorize construction of any project, or commit the City to complete any forward to construction by a future City Council action. Financial Impact The Adopted 2021 Capital Investment Program included this planned use of MSAS funds for ST2021- 02; sufficient balances are available to support the project. Recommendation Staff recommend the approval of Resolution No. 2021-04. Focus on Fridley Strategic Alignment X Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2021-04 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 28 Jufn!5/ Resolution No. 2021-04 Requesting Municipal State Aid System Construction Funds for Other Local Use Whereas, the City of Fridley receives Municipal State Aid System (MSAS) funds for construction and maintaining 20% of its City streets; and Whereas, 22.9 MSAS miles are currently authorized and have been improved to State Aid standards and most are in an adequate condition that they do not have needs other than additional surfacing; and Whereas, the City currently has 88.7 miles of local streets including some mileage that requires maintenance and upgrades; and Whereas, it is authorized by Minnesota Rules 8820.1800 to use part of the MSAS construction appropriation of our City's State Aid allocation on local streets not on the approved State Aid system; and Whereas, it is proposed to systematically resurface these streets and enhance multimodal access, upgrade the storm sewer system for improved drainage and water quality, and provide additional strength to the streets for traffic survivability; and Whereas, it is proposed to use a portion of the City's population allocation funds to upgrade local streets; and Whereas, the City of Fridley has identified the MSAS and local (non-MSAS) uses for inclusion as listed in this resolution; and Whereas, the MSAS and local streets associated with Street Improvement Project No. ST2021-02 requires surface repair and drainage adjustments; and Whereas, the City indemnifies, saves and holds harmless the State of Minnesota and its agents and employees from claims, demands, actions or causes of action arising out of or by reason or matter related to constructing the local streets as designed; and Whereas, the City further agrees to defend at its sole cost any claims arising as a result of constructing the local streets; and Whereas, the final approval of the State Aid for Local Transportation Division is therefore required. 29 Jufn!5/ Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves Resolution No. 2021-04. th Passed and adopted by the City Council of the City of Fridley this 19 day of January, 2021. __________________________________________ Scott J. Lund - Mayor ATTEST: __________________________________________ Daniel Tienter City Clerk ! 2: Jufn!6/ AGENDA REPORT Meeting Date: 01/18/2021 Meeting Type: City Council Submitted By: Daniel Tienter, Director of Finance/City Treasurer/City Clerk Korrie Johnson, Assistant Finance Director Title Resolution No. 2021-05, Approval of Gifts, Donations and Sponsorships received between December 22, 2020 and January 11, 2021 Background Each month, the City of Fridley (City) receives various donations and gifts to support City operations, programs and projects. Pursuant to Minnesota Statute § 465.03, the City may accept these donations and gifts for the benefit of residents. For specific donations or gifts, the donor may prescribe certain requirements, such as for a specific activity or department. Consistent with the abovementioned statute, staff prepared Schedule No. 1 (Exhibit A), which outlines the various donations, gifts and/or sponsorships received by the City between December 22, 2020 and January 11, 2021. To accept the same, the Council must adopt the attached resolution by a twothird majority vote. Lastly, for each donation, gift or sponsorship, staff ensure it meets an identified need, does not create a quidproquo or longterm maintenance obligation, and the donor received an acknowledgment of their gift through a letter or publication. Based on this process, staff recommend the Council adopt the attached resolution approving the donations, gifts, and sponsorships for this period. Financial Impact Every donation benefits the City Recommendation Staff recommend the approval of Resolution No. 2021-05. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building X Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 31 Jufn!6/ Attachments and Other Resources !Resolution No. 2021-05 !Exhibit A: Schedule No. 1 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 32 Jufn!6/ Resolution No. 2021-05 Approving Gifts, Donations and Sponsorships for the City of Fridley Whereas, throughout the year the City of Fridley (City) receives a multitude of gifts and donations; and Whereas, the City is sincerely grateful for the support it receives from an array of organizations and individuals; and Whereas, without this support, the continuation of different events or programs would be difficult to sustain; and Whereas, the attached schedule (Exhibit A) lists all of the donations and gifts received by various City departments between December 22, 2020 and January 11, 2021; and Whereas, all of the items listed on the attached schedule (Exhibit A) are required to be accepted by the City Council by a two-thirds majority vote; and Whereas, all items have been determined to be donated free of any quid-pro-quo expectation by the donor. Now, therefore be it resolved, that the City Council of the City of Fridley approves Resolution No. 2021-05. Passed and adopted by the City Council of the City of Fridley this 19th day of January, 2021. _______________________________________ Scott J. Lund Mayor ATTEST: Daniel Tienter City Clerk 33 Jufn!6/ Gifts, Donations, and Sponsorships - City of FridleySchedule No. 1 Fund to be Department or Donor Name, Date ReceivedProgramAmount/ Valuecredited, if Divisionif not anonymous applicable 12/22/2020RecreationIce Skate DriveFridley Lions$300.00101 12/22/2020RecreationDonation for Winterfest 2021Fridley Lions$1,400.00101 12/22/2020Public SafetyNight to Unite Donation (For 2021 Supplies)MINCO$1,000.00101 12/22/2021Public WorksDonation of landRich Products Corporation$141,016.00 603 12/23/2020SNCDonation Box Contents Various$79.53270 12/31/2020SNCGeneral ContributionCaribou Coffee$520.00270 12/31/2020SNCReimbursement from Springbrook Foundation Memorial PlaquesSpringbrook Nature Center Foundation$841.57270 1/5/2021Public SafetyDonation to Police DepartmentAnonymous$50.00101 1/7/2021SNCPavilion Activity Center Donation Jerry and Donna Bahls via the SNC Foundation$5,312.40407 1/7/2021Public SafetyMemorial donation to Fire DeptFriends and Family of Ronald Schuster$500.00 101 1/11/2021Public Safety"Pay it Forward" donation to FPD Reserve UnitBell Bank $496.05 101 $151,515.55 34 Jufn!7/ AGENDA REPORT Meeting Date: January 19, 2021 Meeting Type: City Council Submitted By: Jon Lennander, Assistant City Engineer Title Resolution No. 2021-06 Approving and Authorizing a Drainage Easement and Utility Agreement with Willows Bend Senior Living LLC Background As a part of the Fridley Senior Development Project on the former Fridley City Hall site, a drainage and utility easement was required of the Developer by the City. The easement is located over the stormwater treatment facility for the project to be located under the future parking lot. The purpose of the easement is to ensure the system will be maintained and provides the City the right to access the area if needed in the future. The easement document has been prepared and signed by the new owner of the property Willows Bend Senior Living LLC, and consent of Bridgewater Bank, the Mortgagee attached. The easement is presented for signatures of the City and will filed of record with Anoka County. Financial Impact None Recommendation Staff recommends the approval of Resolution No. 2021-06. Focus on Fridley Strategic Alignment X Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship X Organizational Excellence Attachments and Other Resources !Resolution No. 2021-06 !Drainage Easement and Utility Agreement Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 35 Jufn!7/ Resolution No. 2021-06 Approving and Authorizing a Drainage Easement and Utility Agreement with Willows Bend Senior Living LLC Whereas, the Fridley City Council Approved a S-2 Redevelopment District Master Plan Amendment, MP #18- 01 for Fridley Investments, LLC on January 7, 2019 by Resolution No. 2019 05; and Whereas, Fridley City Code Chapter 208 requires drainage and utility easements for inspection and maintenance purposes on systems contributing to Fridley storm sewer; and Whereas, the Developer has approved and executed a Drainage Easement and Utility Agreement for the project and submitted it to the City for approval and execution; and Whereas, staff have reviewed and recommend for approval the Drainage Easement and Utility Agreement required for this project. Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves the Drainage Easement and Utility Agreement with Willow Bend Senior Living LLC. Be it further resolved, that the City Council authorizes the Mayor and the City Manager (or their designee) to execute the Drainage Easement and Utility Agreement. Passed and adopted by the City Council of the City of Fridley this 19th day of January, 2021. _______________________________________ Scott J. Lund Mayor ATTEST: Daniel Tienter City Clerk 36 Jufn!7/ DRAINAGE EASEMENT AND AGREEMENT THIS INSTRUMENT is made by Willows Bend Senior Living LLC, a limited liability company formed under the laws of the state of Delaware (the “Grantor”), in favor of the City of Fridley, a Minnesota municipal corporation (the “Grantee” or the “City”). Recitals A. Grantor is the fee owner of certain real property legally described on Exhibit A attached hereto (the “Property”); and B. Grantor wishes to grant to Grantee that certain easement as hereinafter described in, over, across, beneath, and above that portion of the Property which is legally described on Exhibit B, attached hereto, and further depicted on Exhibit C, attached hereto, (the “Easement Area”) according to the terms and conditions contained herein (the “Easement”). Terms of Easement 1. Recitals. The recitals above are hereby incorporated herein and made part of the Easement. 2. Grant of Easement. For good and valuable consideration, receipt of which is hereby acknowledged by the Grantor, the Grantor grants and conveys to the City a perpetual, non- exclusive easement for drainage and drainage utility purposes in, over, across, beneath, and above the Easement Area. 3. Scope of Easement. The perpetual, non-exclusive drainage easement granted herein includes the right of the City, its contractors, agents, and employees to enter the premises at all reasonable times for the purpose of locating, reconstructing, operating, maintaining, inspecting, and repairing the underground infiltration system and other stormwater drainage facilities to be constructed and installed by Grantor within the Easement Area. The easement granted herein also includes the right to cut, trim, or remove from the Easement Area such improvements, trees, shrubs, or other vegetation, and to prohibit obstructions and grading alterations as in the City’s judgment unreasonably interfere with the Easement or the 1 37 Jufn!7/ function of the facilities located therein. Nothing herein shall prohibit Grantor from constructing and maintaining driveway and surface parking improvements on the surface of the Easement Area. 3. Warranty of Title. Grantor warrants they it is the owner of the Property and has the right, title, and capacity to convey to the City the easement herein. 4. Binding Effect. The terms and conditions of this instrument shall run with the land and be binding on the Grantor, its successors and assigns. Dated this ____ day of January, 2021. GRANTOR By: Andrew C. Deckas, President, Axial Management II, LLC, as manager of Grantor STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this __ day of January, 2021, by Andrew C. Deckas, the president of Axial Management II, LLC, as the manager of Willows Bend Senior Living LLC, on behalf of said limited liability company. ______________________________ Notary Public NOTARY STAMP OR SEAL 2 38 Jufn!7/ GRANTEE By: Scott J. Lund, Mayor By: Daniel Tienter, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this __ day of January, 2021, by Scott J. Lund and Daniel Tienter, the Mayor and City Clerk, respectively, of the city of Fridley, Grantee. ______________________________ Notary Public NOTARY STAMP OR SEAL THIS INSTRUMENT DRAFTED BY: Kennedy & Graven, Chartered (AMB) 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 3 39 Jufn!7/ EXHIBIT A Legal Description of Property Lot 1, Block 1, FRIDLEY SENIOR ADDITION, according to the recorded plat thereof, Anoka County, Minnesota. A-1 3: Jufn!7/ EXHIBIT B Legal Description of the Easement Area Drainage & Utility Easement: An easement lying over, under, and across that part of Lot 1, Block 1, FRIDLEY SENIOR ADDITION, according to the recorded plat thereof, Anoka County, Minnesota, described as follows: Commencing at the Southwest corner of said Lot 1; thence North 89 degrees 58 minutes 45 seconds East, assumed bearing, along the South line of said Lot 1, a distance of 70.30 feet to the point of beginning of said easement to be described; thence North 71 degrees 28 minutes 39 seconds East, 66.83 feet; thence North 00 degrees 00 minutes 00 seconds East, 37.82 feet; thence North 90 degrees 00 minutes 00 seconds East, 89.00 feet; thence South 00 degrees 00 minutes 00 seconds West, 54.00 feet; thence South 90 degrees 00 minutes 00 seconds West, 89.00 feet; thence North 00 degrees 00 minutes 00 seconds East, 5.63 feet; thence South 71 degrees 28 minutes 39 seconds West, 33.59 feet to said South line of Lot 1; thence South 89 degrees 58 minutes 45 seconds West, along said South line of Lot 1, a distance of 31.51 feet to said point of beginning. B-1 41 Jufn!7/ EXHIBIT C Depiction of the Easement Area C-1 42 Jufn!7/ 43 Jufn!8/ AGENDA REPORT Meeting Date: January 19, 2021 Meeting Type: City Council Submitted By: Roberta Collins, Adm. Assistant to the City Manager Title Claims Background Financial Impact Recommendation Approve Claim Nos. 191491 - 191673 Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building x Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Claims Lists Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 44 Jufn!8/ 45 Jufn!8/ 46 Jufn!8/ 47 Jufn!8/ 48 Jufn!8/ 49 Jufn!8/ 4: Jufn!8/ 51 Jufn!8/ 52 Jufn!8/ 53 Jufn!8/ 54 Jufn!8/ 55 Jufn!8/ 56 Jufn!8/ 57 Jufn!8/ 58 Jufn!8/ 59 Jufn!8/ 5: Jufn!8/ 61 Jufn!8/ 62 Jufn!8/ 63 Jufn!8/ 64 Jufn!8/ 65 Jufn!8/ 66 Jufn!8/ 67 Jufn!8/ 68 Jufn!8/ 69 Jufn!8/ 6: Jufn!8/ 71 Jufn!8/ 72 Jufn!8/ 73 Jufn!8/ 74 Jufn!8/ 75 Jufn!8/ 76 Jufn!8/ 77 Jufn!8/ 78 Jufn!8/ 79 Jufn!8/ 7: Jufn!8/ 81 Jufn!8/ 82 Jufn!8/ 83 Jufn!8/ 84 Jufn!8/ 85 Jufn!8/ 86 Jufn!8/ 87 Jufn!8/ 88 Jufn!8/ 89 Jufn!8/ 8: Jufn!9/ AGENDA REPORT Meeting Date: January 19, 2021 Meeting Type: City Council Submitted By: Jim Kosluchar, Public Works Director; Brandon Brodhag, Civil Engineer; Nic Schmidt, Civil Engineer Title Public Hearing on 2021 Street Rehabilitation Project No. 2021-02 Background Following discussion and direction of the City Council (Council), a feasibility report has been prepared by the City of Fridley Public Works Department with reference to the 2021 Street Rehabilitation Project No. ST2021-02. On December 21, 2020, this report was presented to the Council. The Council set a date for a public hearing on improvements for January 19, 2021. The public hearing on improvements was advertised in accordance with statutory requirements, with publication on January 6 and January 13, 2021 in the official newspaper. The notice is attached to this item (Exhibit C). Affected property owners subject to assessment were mailed notice of the public hearing on December 28, 2020 (Exhibit B). The mailing to each property included a preliminary estimated amount of assessment and a project update. This project includes Rice Creek Terrace, Monroe Street, 68th Avenue, 67th Avenue, Brookview Drive, 64th Avenue, Arthur Street, Camelot Lane and Squire Drive. There are 229 properties that are along the street rehabilitation project. These properties are subject to a residential assessment in conformance Exhibit A). On December 3, 2020, property owners and Councilmembers were invited to view a virtual presentation in lieu of an open house due to the Covid-19 pandemic introducing the project. Property owners invited to view the presentation were sent letters stating their property would be subject to assessment for the proposed project. The presentation has currently been viewed by 36 residents. Financial Impact The Adopted 2021 Capital Investment Program budgeted $579,000 for Project No. ST2021-02. To support this cost, the project assumes the use of $216,000 of Municipal State Aid and $363,000 of special assessments. Based on the Roadway Major Maintenance Financing Policy, staff estimate the special assessments at about $1,995 per residential parcel. The City will determine the final special assessments upon substantial completion of the project later this year. Recommendation Staff recommends the City Council move to open the public hearing on 2021 Street Rehabilitation Project No. ST2021-02 and hear all those who desire to address the Council. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 91 Jufn!9/ Focus on Fridley Strategic Alignment X Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Exhibit A: Map of Street Rehabilitation Area !Exhibit B: Official Mailed Public Assessment Hearing Notice !Exhibit C: Official Public Hearing Advertisement in Star Tribune Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 92 Jufn!9/ 93 Jufn!9/ Exhibit B Fridley Civic Campus 7071 University Ave N.E. Fridley, MN 55432 763-571-3450 | FAX: 763-571-1287 | FridleyMN.gov December 28, 2020 PW20-038 \[Owner Name\] \[Street Address\] FRIDLEY, MN 55432 Subject: Public Hearing for Project No. ST2021-02 Dear Property Owner: The Fridley City Council will conduct a public hearing to consider authorizing construction of the 2021 Street Rehabilitation Project No. ST2021-02. A presentation will be given before Council that will provide information on estimated costs, funding, special assessments, and construction. When: Tuesday, January 19, 2021; 7:00 p.m. Where: Fridley Civic Campus, Council Chambers 7071 University Avenue NE, Fridley, MN You are subject to a special assessment and your preliminary estimated assessment is $1,995.00 This is in accordance with the City of Fridley special assessment policy and is based on best available information of estimated project costs and assumes similar application of special assessments as in previous projects to the property identified below. Assessment payment options will be presented at the hearing. PROPERTY IDENTIFICATION NUMBER: xxx SUBJECT PROPERTY ADDRESS: xxx FRIDLEY, MN 55432 We look forward to seeing you at the public hearing. If you have questions please call the Engineering Division at 763-572-3554. Sincerely, James P. Kosluchar, P.E. Director of Public Works Publication and Project Area Map (Back of Page) 94 NOW, THEREFORE, NOTICE IS HEREBY GIVEN THAT on the 19th day of January, 2021, at 7:00 p.m. the Jufn!9/ City Council will meet at the Fridley Civic Campus Council Chambers, 7071 University Avenue, N.E., Fridley, MN and will at said time and place hear all parties interested in said improvements in whole or in part. The general nature of the improvements is the construction (in the lands and streets noted below) of the following improvements, to-wit: Street and utility improvements, including milling, bituminous asphalt overlay, pavement reclamation, water main, and utility repairs including the street segments as follows: RICE CREEK TERRACE from 68TH AVENUE to BROOKVIEW DRIVE MONROE STREET from 67TH AVENUE to RICE CREEK TERRACE 68TH AVENUE from MONROE STREET to BROOKVIEW DRIVE 67TH AVENUE from BROOKVIEW DRIVE to WESTERN TERMINUS BROOKVIEW DRIVE from MISSISSIPPI STREET to RICE CREEK TERR 64TH AVENUE from CENTRAL AVENUE to ARTHUR STREET ARTHUR STREET from CAMELOT LANE to MISSISSIPPI STREET CAMELOT LANE from ARTHUR STREET to SQUIRE DRIVE SQUIRE DRIVE from RICE CREEK ROAD to CAMELOT LANE All of said land and parcels abutting the list of street segments above are to be assessed proportionately according to the benefits received by such improvement. The City Engineer has estimated the project cost to be $1,320,000. A tabulation of costs is available at the estimate of the impact of the assessment for each property will be available at the hearing. The City Engineer will be present to describe the physical and financial impact of the proposed project as described in the project feasibility report and proposed plans and specifications. Hearing impaired persons planning to attend the public hearing who need an interpreter or other person with disabilities who require auxiliary aids should contact Roberta Collins at 763- 572-3500 no later than the 15th day of January 2021. 95 Exhibit C Jufn!9/ CITY OF FRIDLEY NOTICE OF HEARING ON 2021 STREET REHABILITATION PROJECT PROJECT NO. ST 2021-02 WHEAREAS, the City Council of the City of Fridley, Anoka County, Minnesota has deemed it expedient to receive evidence pertaining to the improvements hereinafter described. NOW, THEREFORE, NOTICE IS HEREBY GIVEN THAT on the 19th day of January 2021, at 7:00 p.m. the City Council will meet at the Fridley Civic Campus Council Chambers, 7071 University Avenue, N.E., Fridley, MN and will at said time and place hear all parties interested in said improvements in whole or in part. The general nature of the improvements is the construction (in the lands and streets noted below) of the following improvements, to-wit: Street and utility improvements, including milling, bituminous asphalt overlay, pavement reclamation, water main, and utility repairs including the street segments as follows: RICE CREEK TERRACE from 68TH AVENUE to BROOKVIEW DRIVE MONROE STREET from 67TH AVENUE to RICE CREEK TERRACE 68TH AVENUE from MONROE STREET to BROOKVIEW DRIVE 67TH AVENUE from BROOKVIEW DRIVE to WESTERN TERMINUS BROOKVIEW DRIVE from MISSISSIPPI STREET to RICE CREEK TERR 64TH AVENUE from CENTRAL AVENUE to ARTHUR STREET ARTHUR STREET from CAMELOT LANE to MISSISSIPPI STREET CAMELOT LANE from ARTHUR STREET to SQUIRE DRIVE SQUIRE DRIVE from RICE CREEK ROAD to CAMELOT LANE All of said land and parcels abutting the list of street segments above are to be assessed proportionately according to the benefits received by such improvement. The City Engineer has estimated the project cost to be $1,320,000. A tabulation of costs is available at Office. A reasonable estimate of the impact of the assessment for each property will be available at the hearing. The City Engineer will be present to describe the physical and financial impact of the proposed project as described in the project feasibility report and proposed plans and specifications. Hearing impaired persons planning to attend the public hearing who need an interpreter or other person with disabilities who require auxiliary aids should contact Roberta Collins at 763-572-3500 no later than the 15th day of January 2021. Published: Star Tribune January 6, 2021 January 13, 2021 96 Jufn!:/ AGENDA REPORT Meeting Date: January 19, 2021 Meeting Type: City Council Submitted By: Jim Kosluchar, Public Works Director; Brandon Brodhag, Civil Engineer; Nic Schmidt, Civil Engineer Title Resolution No. 2021-03 Ordering Final Plans, Specifications and Calling for Bids: 2021 Street Rehabilitation Project No. ST 2021-02 Background The attached resolution directs preparation of final plans and specifications and authorizes the advertisement for bids for the 2021 Street Rehabilitation Project No. ST2021-02 Investment Plan includes rehabilitation of the neighborhoods of Rice Creek Terrace, Spring Valley and Harris Lake. The total project length is approximately 2.22 miles. The area is completely residential properties. The streets and underground utilities in the area were originally constructed in from late 1950s through the mid-1970s. These streets were reconstructed in the early to mid-nineties (1992-1995) and were last seal coated in 2012-2013.! Rehabilitation of the streets will mainly include a mill and overlay resurfacing to address both surface distress and sealcoat stripping. The project will include 1.5" of milling and tapered resurfacing averaging 1.5" to increase the roadway crown. Only severely damaged or settled concrete curbs will be replaced in the project. In the segments where utility work is proposed, the existing asphalt will be reclaimed, graded and paved to allow for a stronger product after the excavations for the utilities.! the project area will either be replaced, or repaired, and four fire hydrants will be replaced with the project. Staff has identified portions of Rice Creek Terrace, Monroe Street and Brookview Drive where watermain needs to be replaced. The watermain work will include replacement of the main and a portion of the services. Sanitary sewer work will include minor spot repairs in localized areas. It is anticipated that the repairs can be made by trenchless construction methods. Castings on the sanitary sewer manholes will be either replaced or reset as a part of the paving. Storm sewer repairs will include manhole, inlet adjustments and repairs. Catch basin structures are generally in good condition, but structures in the project area have been identified as requiring repair, and this work will be included in the project. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 97 Jufn!:/ Costs for this project will be paid using Minnesota State Aid System funding, and special assessments for the street rehabilitation. Water, sanitary sewer, and storm water costs are funded by their respective utilities. A Public Hearing on special assessments for this project is scheduled to be held at the January 19, 2021, City Council meeting. Comments received at the public hearing will be considered and used in the preparation of the final plans for the project. Financial Impact No financial impact. Recommendation Staff recommend the City Council move to approve Resolution No. 2021-03. Focus on Fridley Strategic Alignment X Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2021-03 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 98 Jufn!:/ Resolution No. 2021 - 03 Ordering Final Plans, Specifications and Calling for Bids: 2021 Street Rehabilitation Project No. ST 2021-02 Whereas, the construction of certain improvements is deemed to be in the interest of the City of Fridley and the property owners affected thereby, and Whereas, the City of Fridley has prepared a Capital Investment Program to systematically reconstruct streets in the City regularly to maintain roadway quality and performance, and Whereas report and estimates of costs thereof for the improvements, and Whereas, it is the intent of the City of Fridley to fund a portion of the project costs through special assessments to benefiting property owners in accordance with its Roadway Major Maintenance Policy, and Whereas, pursuant to direction of the City Council, a report has been prepared by the City of Fridley Public Works Department with reference to the specific improvements, and Whereas, Resolution No. 2020-79 adopted December 21, 2020 received the feasibility report and called for a public hearing on the matter of the construction of certain improvements listed therein, and Whereas, a public hearing regarding said improvements was set for January 19, 2021 and ten days' mailed notice and two weeks' published notice of the hearing was given, and Whereas, at said hearing on improvements, the City Council heard all those persons that desired to address the Council, Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves Resolution No. 2021-03 so that: 1.!Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2.!The improvements proposed in the feasibility report are hereby ordered to be effected and completed as soon as reasonably possible, to-wit: Street and utility improvements, including milling, bituminous asphalt overlay, pavement 99 Jufn!:/ reclamation, sidewalk construction, drainage, water main and utility repairs including the street segments as follows: Rice Creek Terrace from 68TH Avenue to Brookview Drive Monroe Street from 67TH Avenue to Rice Creek Terrace 68TH Avenue from Monroe Street to Brookview Drive 67TH Avenue from Brookview Drive to Western Terminus Brookview Drive from Mississippi Street to Rice Creek Terrace 64TH Avenue from Central Avenue to Arthur Street Arthur Street from Camelot Lane to Mississippi Street Camelot Lane from Arthur Street to Squire Drive Squire Drive from Rice Creek Road to Camelot Lane 3.!That the work be incorporated in the 2021 Street Rehabilitation Project No. ST 2021-02. 4.!That the work be performed under this project may be performed under one or more contracts as may be deemed advisable upon receipt of bids. 5.!That the Director of Public Works, James P. Kosluchar, P.E. is hereby designated as the engineer for this improvement. He shall oversee the preparation of plans, specifications and estimates of costs thereof for making of such improvements. 6.!That final plans, specifications, and estimates are prepared by the Public Works Engineering Division and provided to the City Council as they are completed. 7.!That the Engineering Division call for bids in order that project award and construction can be considered. Passed and adopted by the City Council of the City of Fridley this 19th day of January, 2021. __________________________________ Scott J. Lund, Mayor ATTEST: __________________________________ Daniel Tienter City Clerk 9: