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CHM 02/26/2007 - 29966CITY OF FRIDLEY CHARTER COMMISSION MEETING February 26, 2007 CALL TO ORDER: Vice Chairperson Borman called the Charter Commission meeting to order at 7:O1p.m. ROLL CALL: Members Present: Peter Borman, Gary Braam, Craig Gordon, Bill Holm, Nancy Jorgenson (7:05 pm), Mary Kirkwood, Noel Ryan and Cindy Soule Members Absent: Don Findell, Carol Hoiby, Ted Kranz, Kathy Linder, Leslie Plummer, and Pam Reynolds Others Present: Lois Scholzen, guest and Deb Skogen, City Clerk/Staff Liaison APPROVAL OF AGENDA: Commissioner Gordon MOVED and Commissioner Braam seconded a motion to approve the agenda. UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON BORMAN DECLARED THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF JANUARY 22, 2007, CHARTER COMMISSION MINUTES: Commissioner Gordon MOVED and Commissioner Braam seconded a motion to approve the January 22, 2007, Charter Commission Minutes. UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON BORMAN DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. ADMINISTRATIVE MATTERS a. Expiring Terms in 2007 Deb Skogen reported that Carol Hoiby, Bill Holm and Pam Reynolds terms were expiring in May of this year and Peter Borman in September. She said she waited to send the appointment letter for Lois Scholzen so they could all be sent together. Commissioner Gordon MOVED and Commissioner Braam seconded a motion reappointing Carol, Bill and Pam if they wanted to be appointed to another term. UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON BORMAN DECLARED THE MOTION CARRIED UNANIMOUSLY. b. Appointment of Nominating Committee for 2007 -08 Chairperson Jorgenson asked if there were any volunteers to serve on the Nominating Committee. The members that were then appointed were Bill Holm, Cindy Soule, Gary Braam and Peter Borman. They will make their report at the next meeting. Update on Utility Rate Question Ms Skogen provided a memo and resolution on the City Council agenda evening that evening requesting an opinion from the Attorney General as an update to the Commission. 2. Discussion of Chapter 2 Approved 3/26/07 CHARTER COMMISSION MEETING OF FEBRUARY 26, 2007 PAGE 2 Commissioner Borman said they tabled discussion on Chapter 2 because someone was missing from the previous meeting. Ms. Skogen said that currently there are two recommended changes to Chapter 2, the first in Section 2.02.1 - defining eligible voters, and Section 202.6 changing the judge of the election to canvassing board as it is referred to in state statute. Commission Holm MOVED and Commissioner Borman seconded a motion to approve the changes to Chapter 2 and to refer to the changes as a working draft of non - controversial issues, to keep working on the additional chapters of the Charter and to provide all of the non - controversial issues at one time to the City Council. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON JORGENSON DECLARED THE MOTION CARRIED AND THE MOTION PASSED. 3. Discussion of Chapter 3 The Commissioners briefly reviewed Chapter 3. Chairperson Jorgenson asked if there were any questions or changes. The Commission discussed how meeting dates are determined and posted. The Council's meeting dates are adopted by Resolution in December of each year. Special meetings have to be posted up to 3 days before each special meeting. Special meetings are not covered by the Charter but are covered by state statute as part of the Open Meeting Law. Special meetings may be open to the public or closed. If the meeting is closed the notice has to state the reason for being closed. The only time it can be closed is there is discussion about pending or current litigation, union contract negotiations, or personnel matters. Every effort should be made to provide the notice to individuals who want to receive notification of council meetings, to post it and publish it on the web. The Commission discussed whether ayes and noes should be changed. General consensus was noes should be changed to nays in Sections 3.04 and 3.06 4. Mission Statement The Commissioner discussed the mission statement and the proposed changes. At the last meeting the Commission voted to add one sentence to the current Mission Statement. After some discussion Commissioner Borman MOVED and Commissioner Ryan seconded a motion accepting the amendment as written by Commissioner Holm. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON JORGENSON DECLARED THE MOTION UNANIMOUS AND THE MOTION PASSED. 5. Discussion of Glossary /Index Commissioner Holm MOVED and Commissioner Gordon seconded a motion dropping the glossary /index from future agendas. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON JORGENSON DECLARED THE MOTION UNANIMOUS AND THE MOTION PASSED. 6. Discussion of Future Items It was determined the Commission would address Chapters 3 and 4 at the next meeting. ADJOURNMENT: Commissioner GORDON MOVED and Commissioner Braam seconded a motion to adjourn the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON JORGENSON DECLARED THE MOTION CARRIED AND THE MEETING WAS ADJOURNED AT 8:00 P.M. Respectfully submitted, Debra A. Skogen, City Clerk/Staff Liaison Approved 3/26/07 CHARTER COMMISSION MEETING OF FEBRUARY 26, 2007 Cindy Soule, Secretary Approved 3/26/07 PAGE 3