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CHM 10/22/2007 - 29971CITY OF FRIDLEY CHARTER COMMISSION MEETING OCTOBER 22, 2007 CALL TO ORDER Chairperson Borman called the meeting to order at 7:02 p.m. ROLL CALL Members Present: Peter Borman, Gary Braam, Don Findell, Carol Hoiby, Mary Kirkwood, Pam Reynolds, Lois Scholzen, and Cindy Soule Members Absent: Craig Gordon, Bill Holm, Nancy Jorgenson, Ted Kranz, Kathleen Linder, Leslie Plummer, and Noel Ryan Others Present: Deb Skogen, City Clerk/Staff Liaison APPROVAL OF AGENDA Commission Findell MOVED and Commission Braam seconded a motion approving the agenda. THE VOTE WAS UNANIMOUS AND CHAIRPERSON BORMAN DECLARED THE MOTION PASSED. APPROVAL OF SEMBER 24, 2007 MEETING MINUTES Commissioner Reynolds MOVED and Commissioner Braam seconded a motion approving the September 24, 2007, meeting minutes. THE VOTE WAS UNANIMOUS AND CHAIRPERSON BORMAN DECLARED THE MOTION PASSED. ADMINISTRATIVE MATTERS A. 2008 CALENDAR Commissioner Braam MOVED and Commissioner Soule seconded a motion approving the 2008 meeting dates as January 28, February 25, March 24, April 28, May 19, September 22, October 27 and November 24. THE VOTE WAS UNANIMOUS AND CHAIRPERSON BORMAN DECLARED THE MOTION PASSED. DISCUSSION OF CHAPTER 5 After reviewing the different definitions of the word pecuniary, Chairperson Borman recommended changing the word pecuniary to monetary in Section 5.02. The Commissioners all agreed it clarified the language. The Commission discussed whether to change the dollar amount in that section pertaining to the circulation of a petition. Commissioner Soule said the cost of copying was lower than it was 30 years ago as it could be produced on a home computer or mass produced at a Kinko's and felt the fee could remain the same. Adopted November 24, 2007 Charter Commission Minutes of October 22, 2007 Page 2 The amount would not preclude a campaign committee from campaigning for an issue after a petition is found to be sufficient. Deb Skogen said after reviewing last months suggested changes she felt the recommended changes including language about a referendum petition proposing the repeal of a charter amendment should be in Section 5.12 rather than creating a new Section and renumbering the remainder of the sections. The Commissioners agreed.. Commissioner Findell felt Section 5.13 should match the language in Section 5.08 pertaining to the vote needed to pass the referendum. Commissioner Findell recommended the following change to Section 5.13.4. "Upon seven days after canvass of election is completed when a majority of those voting on any such favefs ordinance vote in favor of it." favefs the ,,,-,a:,,a Commissioner Borman wondered if the words "as far as possible" in Section 5.20 should be removed. The Commission discussed the issue further and all agreed the words should be removed. Chairperson Borman wondered if there was a recall election and the candidate was voted out, if the elected official could re -file for office. Section 5.21 was discussed and it appeared not to make sense. It was recommended Section 5.21 by moving the last sentence to the beginning and changing the first sentence so it reads as follows: "If the officer sought to be recalled resigns within ten (10) days after the receibt by the Council of the completed recall petition, the Council shall declare the office vacant and shall then fill the vacancy for the unexpired term in accordance with the City Charter, Section 2.06. Unless the effie °r whose femoval is sought If the officer sought to be recalled does not resign within ten (10) days..." Deb Skogen will make the changes to Chapter 5 and provide them to the Commission at their next months meeting. DISCUSSION OF CHAPTER 6 Commissioner Soule wondered why the city manager had to be a citizen. After reviewing the original language and amendments it was found the language was the same as the original charter. The Commissioners preferred the city manager remain a citizen. The hiring and firing process of the city manager was discussed. The city manager is the only employee hired by the city council. The city manager then appoints or hires the other subordinates or employees. Commissioner Soule wondered if the terminology in Section 6.06 of a letting a contract was still current or if awarding a contract would be better. — Deb Skogen will check some other city charters to see what they might have for the next meeting. Patented processes were discussed and the Commissioners wondered why the language was included and if it was still needed. Adopted November 24, 2007 Charter Commission Minutes of October 22, 2007 DISCUSSION OF FUTURE ITEMS Discussion of Chapters 5, 6, and 7 for the next meeting. ADJOURNMENT Page 3 Commissioner Reynolds MOVED and Commissioner Braam seconded a motion to adjourn. THE MOTION WAS APPROVED AND THE MEETING WAS ADJOURNED AT 8:19 p.m. Respectfully submitted, Debra A. Skogen, Carol Hoiby, Secretary City Clerk/Staff Liaison Adopted November 24, 2007