CHA 11/22/2010 CITY OF FRIDLEY
CHARTER COMMISSION
AGENDA
MONDAY NOVEMBER 22, 2010 AT 7:00 P.M.
LOCATION: Fridley Municipal Center
Meeting Room 1, Lower Level
1. CALL TO ORDER:
2. ROLL CALL:
3. APPROVAL OF AGENDA:
4. APPROVAL OF MINUTES
October 25,2010
5. ADMINISTRATIVE MATTERS
A. Meeting Dates for 2010 -Proposal to change date to 1st Monday of Month
B. Return of Changes from 2009 to Chapters 7 to 12 from City Council
(update from President)
6. DISCUSSION OF CHAPTER 2—Vacancies in the Council
7. DISCUSSION OF CHAPTER 5 (Tabled)
8. DISCUSSION OF FUTURE AGENDA ITEMS
9. ADJOURNMENT
**AMENDMENT TO CHAPTER 7 (TABLED INDEFINATELY)
NEXT MEETING MONDAY, JANUARY _, 2010, IN MEETING ROOM 1 IN THE
LOWER LEVEL CONFERENCE ROOM
CITY OF FRIDLEY
CHARTER COMMISSION MEETING
October 25,2010
CALL TO ORDER:
Chairperson Soule called the Charter Commission meeting to order at 7:04 p.m.
ROLL CALL:
Members Present: Peter Borman,Gray Braam,Donald Findell,Carol Hoiby,Ted Kranz,Rick Nelson,
Leslie Plummer,Pam Reynolds,Noel Ryan,Cynthia Soule
Members Absent: Marion Flickinger, William Holm,Nancy Jorgenson and Keith Shaw
Others Present: Deb Skogen,City Clerk/Staff Liaison
Cindy Ruschy, Staff Liaison
APPROVAL OF AGENDA
Commissioner Gary Braam MOVED and Commissioner Carol Hoiby seconded a motion approving the meeting
agenda.
UPON A VOICE VOTE,ALL VOTING AYE,CHAIRPERSON SOULE DECLARED THE MOTION CARRIED.
■•• APPROVAL OF MINUTES
Commissioner Pam Reynolds MOVED and Commissioner Gary Braam seconded a motion approving the Charter
Commission meeting minutes of October 25,2010.
UPON A VOICE VOTE,ALL VOTING AYE,CHAIRPERSON SOULE DECLARED THE MOTION CARRIED.
ADMINISTRATIVE MATTERS
Discussion of 2011 Calendar.
The question was asked why this date? Deb Skogen said it was changed to this day/week several years ago by the
Commission. There was discussion to change the day/week the Charter Commission meets due to conflicts with the
Council meeting schedule. The 2011 calendar was checked and out and there would be only one conflict. It was
determined that it would be a good time to discuss the day/week schedule change for this Commission effective with
the 2011 Calendar. Commissioner Donald Findell MOVED and Commissioner Ted Kranz seconded a motion to add
the meeting day/week discussion to a specific Agenda item for the November 22°d meeting.
UPON A VOICE VOTE,ALL VOTING AYE,CHAIRPERSON SOULE DECLARD THE MOTION CARRIED.
By doing so,this would call attention to the discussion to request changes of the standard meeting date of this
commission to the first Monday of the Month.The staff could also investigate the schedules for the other
commission meetings or other standard scheduled meeting on the first Monday of the month.
Discussion of Ordinance Amending Chapters 7-12
To address the questions from for Chapters 7 to 12 from the City Council,Deb Skogen said she included copies of
the minutes where all of these items were discussed. Deb felt that the letter addressing these items should be written
n by the Charter Chairperson.This letter could then be attached to the memo to the Council to request that the
adoption of the Ordinance be placed on the Council Agenda.
DRAFT
CHARTER COMMISSION MEETING OF October 25,2010. PAGE 2
Cindy Soule,Chairperson will prepare a letter to provide an explanation to the Councils questions. No designation
made as to date of Council Meeting this memo and letter would be submitted. n
DISCUSSION OF CHAPTER 2 Vacancies in the Council
Deb said she included a table regarding several different cities methods for appointments to council. Every city has a
few little things some concerns coming with the length of time until the vacancy is filled and how long the appointee
would fill the position.Should there be a special election,mayor appointment,Council Vote or service until the next
General election.
Should we ask the council what they prefer? Deb Skogen feels this designation should come from this body due to
the current State Law changes and how many months of the year an election cannot take place.
Fridley's charter is totally vague with no dates or limitations. It appears the other cities that are outlined have not
adjusted their requirements to the new state law time frame designations. Maybe we should have a conference for all
charter commissions addressing the new concerns? Should there be a predetermined line of progression to fill the
vacant position? Should the council make the decision or the city clerk? The City of Fridley cannot afford special
elections?Other cities have budget issues like our City. What about a former council member accepting the
appointment? How would this affect specific ward appointments? What to do when any Vacancy is declared.
Members concerned that long vacancies be filled by election,not appointments.
This discussion should continue to the next meeting. Commissioner Reynolds said she would make some type of
chart to further break out the dates and lengths involved. Perhaps this could be included with the next months
meeting packet.
After looking at all of the other city languages we need the ability to determine and appoint someone for the vacant
position. Perhaps we should have a 2nd Council Member at large just waiting if there is a need for an appointment.
This discussion gives you the opportunity to determine what criteria this body would like to have in place to use if
this situation should arise.Your consideration and discussion should continue.
DISCUSSION OF CHAPTER 5
To remain on the table.
DISCUSSION OF FUTURE AGENDA ITEMS
Proposal to discuss Commission's standard meeting date.
Chapter 2—Vacancies in Council
Letter to Council outlining answers to their questions to the ordinance amending Chapters 7-12 of the Charter.
ADJOURNMENT:
Commissioner Reynolds MOVED and Commissioner Hoiby seconded a motion to adjourn the meeting at.
UPON A VOICE VOTE,ALL VOTING AYE,CHAIRPERSON SOULE DECLARED THE MOTION CARRIED
AND THE MEETING WAS ADJOURNED AT 8:20 P.M.
Respectfully submitted,
Debra A. Skogen, Carol Hoiby,Secretary
City Clerk/Staff Liaison
DRAFT
TO: Charter Commission Members
FROM: Deb Skogen, City Clerk and Staff Liaison
Date: November 17, 2010
CITYOF Re: 2011 Calendar
FRIDLEY
At the last meeting the Charter Commission discussed the possibility of changing their meeting
date from the last Monday of the month to the first Monday of the month so it does not interfere
with the city council meetings.
Staff found that the Park and Recreation meets the first Monday of each month in Meeting Room
1 of the Lower Level, we would have to change to Meeting Room 2 on the other side of the
divider when the Council was in session, otherwise, Conference Room A could be used.
For 2011, if the Charter Commission meets on the first Monday of the month, there would be
three conflicts with the City Council:
Jan 3
Feb 7
Nov 7
If the date remained the fourth Monday there would be five conflicts:
Jan 24
March 28
April 25
May 23
Oct 24
This issue is for you to review and discuss.
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2011 City of Fridley Calendar iffi)
Y Y CIlYOF
JANUARY FEBRUARY FRIDLEY '
S M T WT F S S M T W T F S January February
1 1 2 3 4 5 3 City Council Meeting 7 City Council Meeting
2 p 4 5 6 7 8 6 O 8 9 10 11 12 17 Martin Luther King Jr. Day 14 City Council Meeting
9 10 11 12 13 14 15 13e 15 16 17 18 19 24 City Council Meeting 21 Presidents'Day
16 )( 18 19 20 21 22 20 X 22 23 24 25 26
23 24 25 26 27 28 29 27 28
30 31
MARCH APRIL March April
S MT WT F S S M T W T F S 14 City Council Meeting 11 City Council Meeting
1 2 3 4 5 1 2 28 City Council Meeting 18 Conference Meeting
6 7 8 9 10 11 12 3 4 5 6 7 8 9 25 City Council Meeting
130 15 16 17 18 19 100 12 13 14 15 16
20 21 22 23 24 25 26 17 19 20 21 22 23
27 2® 29 30 31 24 6 26 27 28 29 30
MAY JUNE May June
S M T W T F S 5;; M . T W T F S 9 City Council Meeting 13 City Council Meeting
1 2 3 4 5 6 7 1 2 3 4 16 Conference Meeting 20 Budget Work Session
8 0 10 11 12 13 14 5 6 7 a 9 10 11 23 City Council Meeting 27 City Council Meeting
15 IE 17 18 19 20 21 12 13 14 15 16 17 18 30 Memorial Day
22 ® 24 25 26 27 28 19 21 22 23 24 25
29 31 26028 29 30
JULY AUGUST
S MT WT F S S 'M ,.T W T F S July August
1 2 1 2 3 4 5 6 4 Independence Day(Obs.) 8 City Council Meeting
3 ><X6 7 8 9 70 9 10 11 12 13 5 City Holiday 15 Conference Meeting
10 1) 12 13 14 15 16 14 It 16 17 18 19 20 11 City Council Meeting 22 City Council Meeting
17 18 19 20 21 22 23 21 co 23 24 25 26 27 25 City Council Meeting
24 25 26 27 28 29 30 28 29 30 31
31
SEPTEMBER OCTOBER September October
S M I W T -F S S M T W T F S' 5 Labor Day 10 City Council Meeting
1 2 3 1 12 City Council Meeting 17 Budget Work Session
4 >< 6 7 8 9 10 2 3 4 5 6 7 8 19 City Council Meeting 24 City Council Meeting
11 a 13 14 15 16 17 9 1 11 12 13 14 15
18 0 20 21 22 23 24 16 18 19 20 21 22
25 26 27 28 29 30 23 0 25 26 27 28 29
30 31
NOVEMBER DECEMBER November December
S MT W'" T- F S S M, T_' W T;-F s 7 City Council Meeting 5 City Council Meeting
1 2 3 4 5 1 2 3 11 Veterans'Day 12 City Council Meeting
6 7 8 9 10)( 12 4 5 6 7 a 9 10 14 City Council Meeting 26 Christmas(Obs.)
13 1 15 16 17 18 19 11 1 13 14 15 16 17 24 Thanksgiving
20 21 22 23 ), 26 18 19 20 21 22 23 24 25 City Holiday —
27 28 29 30 25X 27 28 29 30 31
10/12/10
X -Holiday 0 - City Council Meeting ❑ -Conference Meeting 0 - Budget Work Session
In addition to the 10 holidays listed above, there will be one floating holiday in 2011.
TO: Charter Commission Members
_ FROM: Deb Skogen, City Clerk
Cindy Soule, Charter Commission Chair
Date: November 17, 2010
CITYOF
FRIDLLY Re: Discussion of Chapter 2 - Council Vacancies
You received information in your packets at the last Commission meeting regarding Chapter 2
and a table of information showing what other cities do in the case of a vacancy, so I did not
provide this information again.
In addition, Commissioner Reynolds offered to put together a different table. If it is not included
with this packet, it will be handed out Monday evening.
If you have displaced your copy of this information,please give us a call so we can have the
materials ready at the meeting.