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CHA 10/01/2018 TO: Charter Commission Members FROM: Annie Leibel, City Management & Elections Asst. Deb Skogen, City Clerk and Staff Liaison Date: September 26, 2018 Re: Charter Commission Meeting of October 1, 2018 This is a reminder that the next Charter Commission meeting will be held on Monday, October 1st , at 7:00 p.m. in Conference Room A on the Upper Level. Please remember to bring your Charter books to the meeting, as we will be providing the chapters you requested to update your books. In order to ensure a quorum, please remember, the Charter Commission policy requires each member to call or e-mail staff before 10:00 a.m. MONDAY, October 1st. Please contact me at 763-572-3508 or email me at annie.leibel@fridleymn.gov or Deb at (763) 572-3523 or at deb.skogen@fridleymn.gov about your attendance. If we do not have a quorum by 10:00 a.m., I will send out an e-mail to see if additional members will attend. If by Noon there will not be a quorum, I will send out a follow-up e-mail to all members of cancellation of the meeting and post a cancellation notice on the door for those Commissioners who did not contact me, but came to the meeting. The ordinance amending Chapter 8 was provided to the City Council who held the second reading. It becomes effective in 90 days. We will provide that chapter in January. We are in the process of coming up with capitalization standards or regulations. We will provide a handout on Monday evening. If you have any other questions or concerns pertaining to this meeting, please contact me. Thank you, Annie Leibel City Management and Elections Asst. CITY OF FRIDLEY CHARTER COMMISSION AGENDA MONDAY, OCTOBER 1, 2018 7:00 P.M. LOCATION: FRIDLEY MUNICIPAL CENTER CONFERENCE ROOM A UPPER LEVEL 1.CALL TO ORDER: 2.ROLL CALL: 3. APPROVAL OF AGENDA: Motion approving the October 1, 2018 meeting agenda 4. APPROVAL OF MINUTES Motion approving the September 4, 2018 meeting minutes 5. ADMINISTRATIVE MATTERS A. 2019 Meeting Schedule B. Update Charter Books 6. OLD BUSINESS A. Capitalization Standards 7. NEW BUSINESS A. 8. FUTURE MEETING TOPICS/COMMUNICATIONS A. 9. ADJOURNMENT Motion to adjourn the meeting Next Regular Commission Meeting Date: _____, 2019 CITY OF FRIDLEY CHARTER COMMISSION MEETING September 4, 2018 CALL TO ORDER: Vice-chairperson Rolstad called the Charter Commission meeting to order at 7:00 p.m. ROLL CALL: Members Present: Commissioners Gary Braam, Kelli Brillhart, Zach Crandall, Don Findell, Manuel Granroos, Richard Johnston, Ted Kranz, Bruce Nelson, Rick Nelson, David Ostwald, Barb Reiland, Pam Reynolds, Valerie Rolstad, Cindy Soule, and Avonna Starck Members Absent: Commissioners Dave Ostwald, and Zach Crandall Others Present: Deb Skogen, City Clerk/Staff Liaison Annie Leibel, City Management and Elections Assistant APPROVAL OF AGENDA Commissioner Reiland MOVED and Commissioner Starck seconded a motion approving the meeting agenda. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED. APPROVAL OF MINUTES Commissioner Findell MOVED and Commissioner Starck seconded a motion approving the Charter Commission meeting minutes of May 7, 2018. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED. ADMINISTRATIVE MATTERS A.Meeting Dates Ms. Skogen stated Chairperson Ostwald had suggested the Commission look at changing the day of Charter Commission meetings. The Commission agreed this would be discussed at the next meeting while determining the meeting schedule for 2019. DRAFT CHARTER COMMISSION MEETING OF SEPTEMBER 4, 2018 PAGE 2 OLD BUSINESS A.Review of Chapter 8 Ms. Skogen explained the Charter Amendment had gone to Council for a first reading, but prior to the Second Reading, staff noted a concern in section 8.01 regarding the 14 day requirement to publish a notice regarding the public hearing. She stated 14 days cannot always be met because the state has legislation requiring zoning matters be completed within 60 days of receipt of the application. Ms. Skogen noted the City Code is consistent with State Law. Commissioner Brillhart stated the language in the City Code be used in the Charter. She published at least 10 days, but not more than 30 days prior to the date of the hearing with notices Commissioner Kranz MOVED and Commissioner Nelson seconded a motion approving the draft ordinance to Chapter 8 with the changes recommended by the Commission. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED. Commissioner Brillhart MOVED and Commissioner Starck seconded a motion recommending the draft ordinance be sent to the City Council for the second reading. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED. NEW BUSINESS A.Formatting Standards Commissioner Brillhart presented the Formatting Guidelines to the Commission. Ms. Skogen suggested the font size be increased to 12 point font and 10 point font for headers and footers. She noted this would increase readability. The Commission agreed. Commissioner Brillhart stated the formatting guidelines could be used and implemented as the Charter was amended in the future. Commissioner Reiland stated this discussion was originally meant to be about making capitalization more consistent throughout the Charter. Ms. Skogen stated she would research this and it could be discussed at the next meeting. B.Glossary DRAFT CHARTER COMMISSION MEETING OF SEPTEMBER 4, 2018 PAGE 3 Commissioner Soule stated she had suggested creating a glossary for the Charter at the last meeting to help new members get familiar with the language. Ms. Skogen stated there was a definitions section in Section 1.04 and terms could be added there if deemed necessary. She added the Commission could create a working document and add terms to it as needed. Commissioner Brillhart stated terms with legal definitions should be written and kept as a working document. Commissioner Brillhart MOVED and Commissioner Nelson seconded a motion to add definitions to a working document as needed. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED. FUTURE AGENDA ITEMS/COMMUNICATIONS Commissioner Reiland suggested capitalization standards be discussed at the next meeting. Ms. Skogen stated the meeting dates for 2019 would be discussed at the next meeting. ADJOURNMENT: Commissioner Starck MOVED and Commissioner Brillhart seconded a motion to adjourn the meeting. UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED AND THE MEETING WAS ADJOURNED AT 7:41 P.M. Respectfully submitted, Annie Leibel City Management and Elections Assistant DRAFT