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11-01-2021 CHARTER COMMISSION November 01, 2021 7:00 PM Fridley Civic Campus, 7071 University Ave N.E. AGENDA Call to Order Roll Call Approval of Agenda Approval of Meeting Minutes 1.Approval of May 3, 2021 Charter Commission Meeting Minutes Administrative Matters 2.2021 Annual Report 3.2022 Charter Commission Meeting Dates 4.Format of Charter Commission Meetings Update 5.Resignation of Commissioner Reiland New Business 6.Mission Statement and Strategic Values Future Meeting Topics/Communications Adjournment 2 Jufn!2/ AGENDA REPORT Meeting Date:November 1, 2021 Meeting Type: Charter Commission Submitted By:Melissa Moore, City Clerk Title Approval of May 3, 2021Charter Commission Meeting Minutes Background Attached are the meeting minutes from May 3, 2021 Recommendation Staff recommend the approval of the May 3, 2021 Charter Commission Meeting Minutes. Attachments and Other Resources May 3, 2021 Charter Commission Meeting Minutes Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 3 Jufn!2/ CHARTER COMMISSION May 03, 2021 7:00 PM MINUTES Call to Order Chairperson Nelson called the Charter Commission meeting to order at 7:00 p.m. Roll Call Members Present:Commissioners Kelli Brillhart, Donald Findell, Manuel Granroos(arrived at 7:15 p.m.), Nikki Karnopp, Ted Kranz, RickNelson,Oluwaseyi Olawore, Courtney Rathke, Barb Reiland, Pam Reynolds, Cynthia Soule, and Avonna Starck Members Absent:CommissionerGary Braam, BruceNelson, Courtney Rathke, and Val Rolstad Others Present:Melissa Moore, Admin. Services Coord./Deputy City Clerk/Staff Liaison Dan Tienter, Finance Director/City Treasurer/City Clerk Approval of Agenda MOTION by Commissioner Reynolds,approving the meeting agenda. Seconded by Commissioner Findell. UPON A ROLL CALLVOTE, ALL VOTING AYE, CHAIRPERSON NELSON DECLARED THE MOTION CARRIED. Approval of Meeting Minutes 1.Approval of April 5, 2021 Charter Commission Meeting Minutes MOTION by Commissioner Findellto approvethe meeting minutes of April 5,2021as presented. Seconded by CommissionerBrillhart. UPON A ROLL CALLVOTE, ALL VOTING AYE, CHAIRPERSON NELSON DECLARED THE MOTION CARRIED. Administrative Matters 2.Reappointment of Commissioner Brillhart It was noted that Commissioner Brillhart is up for reappointment. 4 Jufn!2/ Charter Commission 5/3/2021 Minutes Page 2 Commissioner Brillhart confirmed that she would like to continue to serve. MOTION by Commissioner Reynolds, to recommend the reappointment of Commissioner Brillhart. Seconded by Commissioner Reiland. UPON A ROLL CALL VOTE, ALL VOTING AYE, CHAIRPERSON NELSON DECLARED THE MOTION CARRIED. 3. City Charter Commission Presentation, League of Minnesota Cities Kevin Toskey, League of Minnesota Cities, provided background information on the League of Minnesota Cities and the work his department does related to charter cities. He provided a presentation to the Commission on city government, the differences between statutory cities and charter cities, and understanding charter cities. Commissioner Kranz referenced the prohibition of residential picketing and asked for more information and whether it is appropriate for cities to add that type of language to their charter. Mr. Toskey stated that several cities have recently adopted ordinances related to residential targeted picketing. He stated that type of action has been done through Council adopted ordinance rather than City Charter. Commissioner Karnopp asked why a city would choose to abandon its charter. Mr. Toskey stated that some of the cities that abandoned their charter did so in the 1980s and he was not able to find that historical information. He stated that in the city he mentioned that is currently considering that option it seems to be political. He stated that things are more certain for statutory cities, but there is less voter control. Commissioner Karnopp noted that it would seem difficult to enact a charter and therefore she was unsure why those cities would want to relinquish that power. She asked if there is any documentation as to why a judge would deny an appointment to a Charter Commission. Mr. Toskey stated that he worked with the Anoka County Courts for a number of years and perhaps they do not have the time or resources to look into an appointment and often approve a City or Commission recommended appointment. He stated that perhaps if someone were not a qualified voter or resident of the city they would not be appointed. Chairperson Nelson asked if members interested in more information should go through Ms. Moore or contact Mr. Toskey directly. Mr. Toskey replied that his research service is included in the City contract but noted that questions could be passed through City staff. 5 Jufn!2/ Charter Commission 5/3/2021 Minutes Page 3 Old Business None. New Business Ms. Moore recognized that this is the first meeting with Commissioner Olawore as a member. Future Meeting Topics/Communications Chairperson Nelson noted that the next meeting is scheduled for October 4, 2021. Mr. Tienter stated that at that meeting the Commission will go through work planning to discuss upcoming goals and priorities. He stated that as the date nears October, staff will work with Chairperson Nelson to determine how the meeting should be held. Chairperson Nelson stated that he would anticipate that the guidance would be in place by that time as to how meetings could be conducted. Adjournment MOTION by Commissioner Reynolds to adjourn the meeting. Seconded by Commissioner Brillhart. UPON A ROLL CALL VOTE, ALL VOTING AYE, CHAIRPERSON NELSON DECLARED THE MOTION CARRIED AND THE MEETING ADJOURNED AT 8:16 P.M. Respectfully submitted, Commissioner Karnopp, Charter Commission Secretary Amanda Staple, Recording Secretary 6 Jufn!3/ AGENDA REPORT Meeting Date:November 1, 2021 Meeting Type:Charter Commission Submitted By:Melissa Moore, City Clerk Title 2021 Annual Report Background Pursuant to Minnesota Statute § 410.05 Subd. 2, Judge of the District Court, on or before December 31 of each year, an annual report outlining its activities and Attached is a draft letter outlining work done in 2021 by the Charter Commission. Recommendation Staff recommend the Commission review the Annual Report, provide any direction on revisions, and make a motion to approve. Attachments and Other Resources 2021 Annual Report Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 7 Jufn!3/ Fridley Civic Campus 7071 University Ave N.E. Fridley, MN 55432 763-571-3450 |FAX: 763-571-1287 |FridleyMN.gov November 2, 2021 Honorable Stoney Hiljus Tenth Judicial District Kanabec County Courthouse 18 North Vine Street, Suite 318 Mora, MN 55051 Re:Fridley Charter Commission 2021Annual Report Dear Honorable Judge Hiljus, Pursuant to Minnesota Statute§410.05 Subd. 2, please accept this 2021Annual Report of the Fridley Charter Commission(Commission). The Commission met on the following dates in 2021: January 11, February 1, March 1, May 3, and November 1.The regularly scheduled meetingon October 4 was cancelled by the Chair. At its Annual Meeting the Commission held its election of officers and selected the following members toserve as 2021-2022Commission Officers: Rick Nelsonas Chair,Bruce NelsonasVice ChairandNikki KarnoppasSecretary. In 2021the Commission reviewed and/or updated the following items: Review of Chapter 12(Miscellaneous Provisions) resulting in a Charter amendment, which the City Council approved on June 14, 2021. If you have any questions or comments,please contact me. Respectfully submitted, Melissa Moore Staff Liaison, Fridley Charter Commission City Clerk 763-572-3523, melissa.moore@fridleymn.gov 8 Jufn!4/ AGENDA REPORT Meeting Date:November 1, 2021 Meeting Type: Charter Commission Submitted By:Melissa Moore, City Clerk Title 2022 Charter Commission Meeting Dates Background Chair Nelson requestedstaff to prepare a draft schedule of meeting dates for 2022, which is attached as Exhibit A. Staff consulted the City Council calendar (Exhibit B) in an attempt to have no overlapping meeting dates with the City Council. Chair Nelson asked staff to schedule a proposed meeting in September and remove a proposed meeting in November due to the General Election, which will be held on November 8, 2022. Staff would like to call out the proposed meeting date of September 19, 2022, which does overlap with a scheduled City Council Conference Meeting. Due to the Labor Day holiday, and two scheduled City Council meetings, this was the date staff felt the Commission would be most comfortable with. Recommendation Staff recommend the Commission discuss the proposed meeting dates for 2022and entertain a motion to formally approve meeting dates for next year. Attachments and Other Resources Exhibit A: Draft schedule of meeting dates for 2022 Exhibit B: City Council meeting schedule for 2022 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 9 Jufn!4/ 2022 JANUARYMAYSEPTEMBER SMTWTFSSMTWTFSSMTWTFS Charter Commission 11234567123 234567889101112131445678910 Meetings 91011121314151516171819202111121314151617 161718192021222223242526272818192021222324 23242526272829293031252627282930 Meetings held at 7:00 pm 3031 Fridley Civic Campus 7071 University Avenue N.E. FEBRUARYJUNEOCTOBER SMTWTFSSMTWTFSSMTWTFS 1234512341 67891011125678910112345678 Melissa Moore, City Clerk 13141516171819121314151617189101112131415 202122232425261920212223242516171819202122 763-572-3526 2728262728293023242526272829 melissa.moore@fridleymn.gov 3031 MARCHJULYNOVEMBER SMTWTFSSMTWTFSSMTWTFS To ensure a quorum, please notify 123451212345 Melissa by 10 am on the meeting 678910111234567896789101112 date. 131415161718191011121314151613141516171819 202122232425261718192021222320212223242526 27282930312425262728293027282930 31 No meetings will be held in June, APRILAUGUSTDECEMBER July, August, November, or SMTWTFSSMTWTFSSMTWTFS Decemberunless called by the 12123456123 Chair. 34567897891011121345678910 101112131415161415161718192011121314151617 171819202122232122232425262718192021222626 24252627282930282930312728293031 : Jufn!4/ CityofFridleyCalendar IMPORTANTDATES 2022 JANUARYFEBRUARY JanuaryFebruary SMTWTFSSMTWTFS 3ConferenceMeeting14ConferenceMeeting 112345 CityCouncilMeetingCityCouncilMeeting 23456786789101112 17 ağƩƷźƓ\[ǒƷŷĻƩYźƓŭWƩ͵5ğǤ 21 tƩĻƭźķĻƓƷƭ5ğǤ 910111213141513141516171819 24ConferenceMeeting28ConferenceMeeting 1617181920212220212223242526 CityCouncilMeetingCityCouncilMeeting 232425262728292728 3031 MARCHAPRIL SMTWTFSSMTWTFS MarchApril 1234512 14ConferenceMeeting11ConferenceMeeting 67891011123456789 CityCouncilMeetingCityCouncilMeeting 1314151617181910111213141516 28ConferenceMeeting18Comm.App.Dinner 2021222324252617181920212223 CityCouncilMeeting23TownHallMeeting 272829303124252627282930 25ConferenceMeeting CityCouncilMeeting MAYJUNE SMTWTFSSMTWTFS MayJune 12345671234 9ConferenceMeeting13ConferenceMeeting 891011121314567891011 CityCouncilMeetingCityCouncilMeeting 1516171819202112131415161718 23ConferenceMeeting20 WǒƓĻƷĻĻƓƷŷΛhĬƭ͵Μ 2223242526272819202122232425 CityCouncilMeeting21ConferenceMeeting 2930312627282930 30 aĻƒƚƩźğƌ5ğǤ 27ConferenceMeeting CityCouncilMeeting JULYAUGUST SMTWTFSSMTWTFS JulyAugust 12123456 4 LƓķĻƦĻƓķĻƓĭĻ5ğǤ 8ConferenceMeeting 345678978910111213 11ConferenceMeetingCityCouncilMeetng 1011121314151614151617181920 CityCouncilMeeting22ConferenceMeeting 1718192021222321222324252627 25ConferenceMeetingCityCouncilMeeting 2425262728293028293031 CityCouncilMeeting26Emp.App.Breakfast 31 SEPTEMBEROCTOBER SMTWTFSSMTWTFS SeptemberOctober 1231 5\[ğĬƚƩ5ğǤ 10ConferenceMeeting 456789102345678 12ConferenceMeetingCityCouncilMeeting 111213141516179101112131415 CityCouncilMeeting17ConferenceMeeting 1819202122232416171819202122 19ConferenceMeeting24ConferenceMeeting 25262728293023242526272829 26CityCouncilMeetingCityCouncilMeeting 3031 NOVEMBERDECEMBER NovemberDecember SMTWTFSSMTWTFS 11ĻƷĻƩğƓƭ5ğǤ 1AnnualMeeting 12345123 14ConferenceMeeting12ConferenceMeeting 678910111245678910 CityCouncilMeetingCityCouncilMeeting 1314151617181911121314151617 24ŷğƓƉƭŭźǝźƓŭ 19CityCouncilMeeting 2021222324252618192021222324 25/źƷǤIƚƌźķğǤ 23/źƷǤIƚƌźķğǤ 2728293025262728293031 28ConferenceMeeting26/ŷƩźƭƷƒğƭΛhĬƭ͵Μ CityCouncilMeeting HolidayCityCouncilMeetingCouncilConferenceMeetingOtherMeeting hƓĻŅƌƚğƷźƓŭŷƚƌźķğǤźƓğķķźƷźƚƓƷƚЊЊŷƚƌźķğǤƭ͵ 21 9/13/21 Jufn!5/ AGENDA REPORT Meeting Date:November 1, 2021 Meeting Type:Charter Commission Submitted By:Melissa Moore, City Clerk Title Format of Charter Commission Meetings Update Background At the May 3, 2021 meeting Chair Nelson asked staff to prepare an update for the Commission on format of meetingsrelated to the COVID-19 health pandemic. With the onset of the pandemic, and the resulting declarations of local emergencies, the regulations of the Open Meeting Law (OML) were relaxed, allowing cities to conduct virtual (e.g., Zoom), or hybrid meetings (in person and Zoom). Governor Walz ended the state emergency declaration on July 1, 2021, which meantthe temporary laws offering relaxed OML restrictions ended August 30, 2021. If any member of the Charter Commission wishes to participate in a scheduled meeting via interactive technology, they must do so in a public location, which is open and accessible to any member of the publicto watchThe City is required to post a public notice of a hybrid meeting three days prior to the scheduled meeting date, which must include the address of the location a Commissioner participates from. Recommendation None. Attachments and Other Resources Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 22 Jufn!6/ AGENDA REPORT Meeting Date:November 1, 2021 Meeting Type: Charter Commission Submitted By:Melissa Moore, City Clerk Title Resignation of Commissioner Reiland Background On September 29, 2021Commissioner Barb Reiland resigned from the Fridley Charter Commission. Her resignation creates one opening on the Commission. Recommendation Staff recommend the resignation and direct staff to advertise the opening to solicit applications. Attachments and Other Resources Exhibit A: Commissioner Reiland resignation Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 23 Jufn!6/ From:Barb Reiland Moore, Melissa To: Reiland Barb; Avonna Starck; Bruce Nelson; Courtney Rathke; Cynthia Soule; DonaldFindell; Gary Braam; Cc: Kelli Brillhart; Manuel Granroos; Nikki Karnopp; Oluwaseyi Olawore; Pam Reynolds; RickNelson; Ted Kranz; Valerie Rolstad; Tienter, Daniel; Wysopal, Wally Subject: Re: October 4, 2021 Charter Commission Agenda Packet Date:Wednesday, September 29, 2021 9:19:31 PM I just purchased a home outside of the Fridley limits. Therefore, I will be leaving the commission. On Sep 29, 2021, at 12:10 PM, Moore, Melissa <Melissa.Moore@fridleymn.gov> wrote: Good morning, This is a reminder that the next Charter Commission meeting will be held October 4, 2021 at 7:00 p.m. Pursuant to the Open Meeting Law, any member of the Commission who would like to participate via interactive technology (e.g., Zoom), must notify me no later than 10:00 a.m. this Friday, to allow the City to post a public notice of hybrid meeting. State law requires the City to create a public notice, three days in advance, detailing any remote participation in City meetings. Anyone participating via Zoom must do so from a public location, which is accessible to anyone wanting to review your participation in the meeting. The physical location of anyone participating remotely must be included in the City’s public notice. If you are sick with COVID-19 or think you may have been in contact with someone positive with COVID-19, I encourage you to follow the CDC’s guidelines. Attached is the agenda packet for your review. For those who wish to receive a hard copy of the packet in the mail, they will go out in today’s mail. If you no longer need a hard copy mailed to you please let me know. In order to ensure a quorum, Charter Commission policy requires each member to call or email staff before 10:00 a.m. on October 4. Please contact me at 763- 572-3523 or at melissa.moore@fridleymn.gov about your attendance. If we do not have a quorum by 10:00 a.m., staff will send out an email to see if additional members will attend. If by noon there will not be a quorum, staff will send out a follow-up email to all members of cancellation of the meeting and post a cancellation notice on the door. Thank you, Melissa Moore, MCMC City Clerk City of Fridley 24 Jufn!7/ AGENDA REPORT Meeting Date:November 1, 2021 Meeting Type:Charter Commission Submitted By:Melissa Moore, City Clerk Title MissionStatementand Strategic Values Background In 2015 the City Council (Council) programs, and projects of the City: We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.The Council also established three primary organizational values to guide the behaviors and culture of the organization. In all things, the City shall be: Friendly, Responsive and Driven. Tatement into the Fridley Charter through the work it performs. On March 1 and May 3, 2021 theCommission agreed to conduct work planning sessions to evaluate and plan the direction ofits work and create a strategic direction. Chair Nelson asked staff toprepare this Agenda Report as an introduction to a potential strategic planning exercise. At its first meeting in January, Commission willexplore how each member sees the role, direction, and goals of the Commission. Staff will facilitateaStrength, Opportunities, Aspirations and Results(SOAR)Activity for the group. The Commission will be asked to consider: Strengths: What are we most proud of? What makes the Charter Commission unique? What do we excel at? How do we use our strengths to get results? What are our greatest accomplishments? Opportunities: What can we build on? How can we best meet the needs of those we serve? What changes and trends should we consider for our work?What partnerships would lead to greater success? Aspirations: What do we care deeply about? What are some initiatives that would support our aspirations?What do our future meetings look like? How can we positively impact our community? Results: How do we know we are succeeding? What resources are needed to implement our opportunities and aspirations? How do we choose what we work on next? How do we translate our goals into tangible outcomes? Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 25 Jufn!7/ After a review of responses for each area, the group will work to find consensus and common themes from the exercise. Those themes will serve as the beginning work in creating a Mission Statement (Mission) and several strategic values. At its February 2022 meeting, the Commission will reflect on and consider the results from its SOAR Activity and work to craft a Mission and strategic values. Both documents will: !Provides clarity on the ; !Assist the Commission, and staff, in prioritizing specific goals and issues affecting the group; !Support the continued transformation of working dynamics and culture; !Serve as an aspirational guide for the Commission; and !Steer productive meetings for the group. At its March 2022, the Commission will review the draft Mission and its strategic values, and formally approve them. The Commission will also be asked to examine and discuss the Charter generally and consider a work plan for the coming years. Recommendation None. Attachments and Other Resources Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 26