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10-07-2019 CITY OF FRIDLEY CHARTER COMMISSION MEETING OCTOBER 7, 2019 CALL TO ORDER: Chairperson Rolstad called the Charter Commission meeting to order at 7:00 p.m. ROLL CALL: Members Present: Commissioners Gary Braam, Donald Findell, Manuel Granroos, Richard Johnston, Ted Kranz, Bruce Nelson, Rick Nelson, Barb Reiland, Pam Reynolds, Valerie Rolstad Members Absent: Zach Crandall, David Ostwald, Cynthia Soule, Avonna Starck, Kelli Brillhart Others Present: Daniel Tienter, Finance Director/City Treasurer/City Clerk/Staff Liaison Melissa Moore, Administrative Services Coordinator/Deputy City Clerk/Staff Liaison APPROVAL OF AGENDA Commissioner Rick Nelson MOVED and Commissioner Richard Johnston seconded a motion approving the meeting agenda. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED. Mr. Tienter asked that new staff member Melissa Moore be given the chance to introduce herself to the Charter Commission. Ms. Moore introduced herself as the new Administrative Services Coordinator/Deputy City Clerk. She has taken over Deb Skogen’s role, and will begin attending all Charter Commission meetings. APPROVAL OF MINUTES Commissioner Reynolds asked for the minutes to be amended as follows: rd Page 2, 3 paragraph from the bottom, should read “Mr. Tienter said that it would provide great efficiency in the day-to-day business and allow the City to respond quickly to new rules and regulations.” CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 2 rd Page 2, 3 paragraph from the bottom, should read “The change provides clarity and consistency for the council-city manager form of government and would be consistent with other sections of the Charter.” nd Page 3, 2 paragraph, should read “Ms. Skogen stated the reason for staff conducting research and bringing it to the Charter Commission was due to City Attorney Erickson interpreting this section as stating the mayor had to sign all contracts.” th Page 3, 4 paragraph from the bottom, should read “Commissioner Rolstad said the city council hires the city manager to manage the City and the Charter should allow for that process.” Mr. Tienter suggest that on page 4, an all caps declaration be added to reflect the motion that was made. Commissioner Findell asked for the minutes to be amended as follows: rd Page 3, 3 paragraph from the bottom, he requested the word “selfish” be removed and replaced with “defensive of the City Charter.” Mr. Tienter agreed to reference the original recording of September 3 and change those minutes accordingly. Mr. Findell would like the minutes to reflect that his comments came from his own feeling that he is a “guardian of the Charter.” Commissioner Findell MOVED and Commissioner Reynolds seconded a motion to table the approval of the Charter Commission meeting minutes of September 3, 2019 to the November 4, 2019 meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED. ADMINISTRATIVE MATTERS A. Commissioner Crandall Absences Mr. Tienter informed the Commission that Mr. Crandall was sent a letter from Ms. Skogen asking him to clarify his participation. No response was received by staff. Mr. Tienter requested a motion of the Commission to request that the Chief Judge declare a vacancy pursuant to Section 4b of the bylaws of the Charter Commission. Commissioner Reiland MOVED and Commissioner Rick Nelson seconded a motion to declare a vacancy pursuant to the bylaws of the Charter Commission. Commissioner Reynolds inquired if anyone else knew Mr. Crandall was ok. Mr. Tienter did not know if Ms. Skogen contacted him in any other way other than official mail. Commissioner Reynolds agreed to reach out to Commissioner Crandall to inquire how he is. CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 3 Mr. Tienter added that staff will send the approved letter to the Chief Judge. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED. B. Vacancy to fill Dave Ostwald’s Term Expiring 02-21-2021 Commissioner Reynolds requested a change to the letter to Judge Meslow to read “Fridley Charter Commission Resignation” to more accurately reflect the purpose of the letter. Mr. Tienter agreed to change the subject line. Mr. Tienter asked for a motion to accept Mr. Ostwald’s resignation, which was attached in the form of an email and to ask the Judge to declare a vacancy for Mr. Ostwald’s spot. Commissioner Reynolds asked for a clarification regarding the sentence stating a member of the Charter Commission may not also serve as a councilmember. Ms. Reynolds reported the League of Minnesota Cities recommends councilmembers do not serve on the Charter Commission due to a possible conflict of interest. Mr. Tienter agreed to find the reference in the Charter and share it with the Commissioners. Commissioner Reynolds MOVED and Commissioner Johnston seconded a motion to accept the resignation of Mr. Ostwalt and ask the Chief Judge to declare a vacancy pursuant to Section 4b of the bylaws of the Charter Commission. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED. OLD BUSINESS A. Discussion of Chapter 6 – Section 6.04/6.07 Commissioner Reynolds noted that the memo points out the language that is provided here was changed. In the last meeting, it was requested that the approved language that was approved in the motion be put into a draft ordinance. What is given here today is different than what the Commission asked to have done. When the Commission votes to have something placed into draft, that’s what should come back, not a new interpretation of the language from the City Attorney. She also pointed out that prior to many of the other members joining the Commission, the Commission worked over a year on this language. Deb Skogen noted that the previous City Attorney took issue with the language, but when was that? At the November 2015 meeting, the Commission moved to send the draft ordinance to Council. There was a public hearing in 2016 and there were no concerns from the City Attorney at that time, nor from the Finance Director. There were no issues raised at the second reading of the ordinance either. The Council accepted the language unanimously. Ms. Reynolds does not like how this issue is being raised again because Ms. Erickson has not been the City Attorney since 2016. Ms. Reynolds feels CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 4 the new language that is being submitted to the Commission by the City Attorney is not what anyone on the Commission asked to be placed into draft. Commissioner Reynolds said the Commission only asked 6.05 be placed into draft because of questions related to the definition of “ordain” found in 6.07. But this draft shows 6.07. The draft also shows a date of 2020. If this draft were to be accepted tonight, after 30 days it must be presented at a public hearing. So if this was approved, 2020 is the wrong date. Ms. Reynolds referenced MN Statute §410.12, which points out how a Charter may be amended. She reported there is no provision in statute that allows for staff to bring language forward for the purposes of an amendment. Staff works for the city. This body is here to amend based on the needs of the citizens. Ms. Reynolds reported this is the second time in recent history that an amendment has been brought forward and drafted by staff; it happened with Chapter 7 and here we are now again with staff recommending an amendment. They work for the City Manager and the City Manager understands that we do our own amending. When the Commission has an issue, that’s when staff are consulted. Staff should not be bringing forth amendments. Sometimes the Staff Liaison will bring the Commission topics when either state or federal statute has changed, but they don’t bring forward amendments. Commissioner Rick Nelson asked if the revision was requested by the Commission. Commissioner Reynolds said the Commission did not ask for a presentation from Mr. Tienter. Deb Skogen asked if he could come to make a presentation. She feels it never should have happened in the first place. Chair Rolstad noted it was her understanding that the new language proposed to the Commission was to help staff align policies with current state practice. Commissioner Reynolds said that the council should amend the Charter with changes then. Ms. Reynolds reiterated that the Charter Commission represents what the people want, not how staff want things to be made easier. Chair Rolstad noted it’s not a question of making the process easier for staff, but bringing our processes up to date with technology and to be more efficient. Commissioner Reynolds added that there is no history of the Mayor signing all of these documents, so this is an interpretation of the language. There is nothing in state law about whether the Mayor signs these documents or not. This is a new interpretation from staff. Chair Rolstad countered that this is not a new interpretation of the language but a revising of process. Mr. Tienter addressed the rationale for the amendment was due to concern that areas of the Charter align with Chapter 6 referencing when the Council doesn’t involve itself in administrative matters. The City Manager is empowered to run day to day operations but then the Mayor is CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 5 required to sign certain documents. The City Manager runs the whole process up until the end, despite being empowered to administer all of those tasks, then has to have the Mayor sign something, even though the Council has approved the budget and holds the City Manager accountable for such decisions. This revision is consistent with other municipalities and other chapters of the Charter. The draft was designed to provide clarity and consistency across the entire Charter. Mr. Tienter reported that Ms. Erickson was consulted for points of clarity to provide for ease of understanding of what the roles were of the City Manager, the Mayor and staff. The language as presented was designed to accomplish that. Commissioner Reynolds asked why it was three years later? Mr. Tienter said he could not speak to the timing. When we were looking at it, he had learned from Mr. Wysopal that this was an issue that had come up in the past and that if the staff was interested in working with the Charter Commission to see if it would be acceptable, and ultimately to the Council, he would be supportive of that effort. Mr. Tienter agreed that the Charter Commission has a specific responsibility, while staff sometimes recommend processes and procedures, it is ultimately up to this body if they want to accept, not accept, or amend any recommendation. It’s an ordinary process that the Council has with staff as well as the other Commissions as a collaborative process. Staff always honor and appreciate the role of the Commission members and their responsibility. It is not a question of staff wanting to take away the authority of the Commission members or do something the citizens would not approve of. Mr. Tienter has a fiduciary responsibility to the city, so in that way he serves the public in the same way that the Commission serves the public. This draft was not designed to be an us versus them process. There can be disagreements about if this is the right language, or critiques of the process and staff is open to all of those. Staff is here to support the Commission’s vision for the community. This draft language is designed to do that as his recommendation to this body. Commissioner Reiland stated she feels the Commission was being told what to do and the draft was more than simply a suggestion. She felt that a list of suggestions and rationale for why those suggestions are offered was what the Commission asked for, not for staff to write the amendment. Commissioner Findell reported that he feels an ownership of this body. When staff starts taking that away it feels annoying. Commissioner Rick Nelson added that when he was Chair it was frustrating because he asked the Mayor, Council and the City Manager what is that you want, let us know because the Commission had been arguing with them for over a year. It did get to the point where all of the sudden “that’s not how we do things so you need to change the Charter.” It had nothing to do with what was quicker or better. His concern was that if the Commission makes this change it could be changed back again in the future because it’s all about how staff want to do things and how the Council wants to operate. The Charter is there on behalf of the citizens. Citizens do have a chance to voice their opinion during “Open Mic” but commissioners are typically the only ones who attend Council meetings. Mr. Nelson does not feel this particular language is bad except for CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 6 “unless authorized by City Council by Resolution.” He does not like that Council can let the City Manager do whatever they want and act like they don’t know what’s happening. That offers no accountability of Council to the citizens. He opposes the language as it’s currently written. The City Manager gets more power, but by a simple Resolution the Council could wipe their hands clean. Is this in the best interest of the citizens? Commissioner Kranz reported the “old school” Charter members who have been around for a while disagree with the newer members. The previous discussion was split right down the line. The newer members advocate for change and the longer serving members like to keep things the same. He hopes the split does not continue. Chair Rolstad asked if the last sentence of 6.05 could be removed, or does it change the whole purpose? Mr. Tienter responded that “unless otherwise authorized by the City Council by resolution” is designed so the Council can authorize the City Manager or other designated staff to execute documents on behalf of the City. Council would still review documents and approve them, while designating which staff would be empowered to execute the document. This process is not unusual and provides Council with additional flexibility. This is only recommended language. It does not modify the intent of the recommended amendment, it does not cause any incongruities with other parts of the Charter. If the Commission felt strongly about that particular part of the text it could be removed. Commissioner Findell asked for clarification on the last sentence, is it authorization for who can sign a contract. Mr. Tienter said yes. Mr. Findell clarified that the Council could authorize the Mayor or City Manager, or neither of them, or someone else to sign the agreement? And does the contract need to be under $175,000? Mr. Tienter said if the competitive bid process applies then there are particular rules that apply and the Mayor and City Clerk would need to sign. There are a few other processes that would apply for particular type of agreements and documents. For instance bonds are always signed by the Mayor and Clerk and are affixed with the City seal. In some particular circumstances there will be state law or other sections of the Charter that would supersede this draft language. Commissioner Rick Nelson acknowledged the comments by Commissioner Kranz and acknowledged that how the commissioners voted was based on if they had been members of the commission in 2014. Newer members haven’t been exposed to the barrage of Councilmembers and staff coming at the Commission members with wanting certain changes made. While they may be viewed as not liking change, there is a reason why certain members question these initiatives. He recommends newer members keep that in mind. He is not opposed to change but there is some negative history that is influencing how things are looked at and voted on. CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 7 Commissioner Reynolds MOVED that the ordinance draft that as provided be rejected and not be moved forward to the Council and that the Commission indefinitely table the discussion. Motion was seconded by Gary Braam. A roll call vote was requested. Ayes: Braam, Granroos, Kranz, R. Nelson, Reynolds Nays: Findell, Johnston, B. Nelson, Reiland, Rolstad CHAIRPERSON ROLSTAD DECLARED THE MOTION FAILED BY A VOTE OF 5 TO 5. Commissioner Findell expressed his concern with indefinitely tabling of the discussion. That is the portion he does not agree with. Commissioner Reynolds revised her motion and MOVED that the Commission does not put forth the attached draft to Council and the topic be tabled to the November meeting. Commissioner Braam seconded the motion. Commissioner Nelson asked if motions could continue to be put forth. Commissioner Findell said motions could keep being put forth until one is agreed upon. A roll call vote was requested. Ayes: Braam, Granroos, Kranz, R. Nelson, Reynolds, Findell, B. Nelson, Reiland Nays: Johnston, Rolstad CHAIRPERSON ROLSTAD DECLARED THE MOTION APPROVED BY A VOTE OF 8 TO 2. Commissioner Reynolds MOVED that draft language be brought back how it was approved at the last meeting. Mr. Tienter reported that language is what is there along with added language from the attorney, specifically changing “their designee” to “City Manager’s designee” and changing “State Statutes” to “Minnesota Municipal Uniform Contracting Law,” and “as amended from time to time” is standard. The City Attorney also added the conveyances, real estate purchases and sale agreements. At the previous meeting there was a desire to provide more clarity and not be so “legal speak,” which is what staff thought this new draft did and to make it reflect other chapters of the Charter. Commissioner Reynolds replied that those changes essentially change the whole draft they asked for. Commissioner Braam asked that at the next meeting the commissioners be presented with a line by line comparison showing the original along with the language added by the City Attorney. CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 8 Chair Rolstad suggested that staff provide information on surrounding community’s language that relates. Mr. Tienter reported that staff looked at a dozen communities. Some identified specific dollar amounts, some cities were very different with how they handled their contracting and purchasing authority. He offered to provide excerpts of those texts. He noted that a red-lined version of suggested modifications is included with the agenda packet. Commissioner Braam noted that 6.05 in red and black was what was originally worked on. Mr. Tienter agreed and clarified the red text is what the City Attorney added. Commissioner Reynolds clarified that one additional reason for not moving this forward. This draft shows Section 6.07. At the last meeting, it was specifically stated that the Commission wished to continue discussion on 6.07, so the draft comes back with a section that has nothing to do with the discussion that was voted on and asked to be put into a draft. Commissioner Reynolds reported being tired of the Commission’s directions to staff being altered with added language. The Commission receives information from the City Attorney. State Statute says if the Commission feels they need an attorney, we are to be provided one. Elizabeth Lewis used to be the attorney for the Charter Commission, not for the City. Commissioner Reynolds feels it is a conflict of interest to have an attorney weigh in on matters from staff to bring back to the Charter Commission. The City Attorney works for staff. She asked if the attorney would weigh in on MN Statute §410.12, and if it says city staff can’t make amendments? Chair Rolstad referenced page five of the previous meeting minutes under Future Meeting Topics notes that a discussion of Chapter 6 draft ordinance would continue at the October meeting. It is something that the Commission would be continuing to discuss. Commissioner Rick Nelson replied that yes we were going to discuss it, but it’s already a part of the draft ordinance. That isn’t discussion. That’s taking it forward. Commissioner Reynolds said that when a draft is brought before the Commission it gives the group time to discuss. At the last meeting, Section 6.07 was not part of the request for the draft, yet it appears in the draft. You can’t take items and run with them. There is a process. Mr. Tienter reported that the draft is presented with the opinion of the City Attorney. We included the new language in an attempt to be transparent. Some of the language was already included in the proposed ordinance. But staff tries to anticipate the needs of the Commission in order to make the meeting as efficient as possible. If the Commission were to adopt this they could remove section 6.07 or revise it any way they’d like. Staff was not trying to upend the process but only to anticipate the Commission’s needs and provide the support the Commission would need and give them a document to work from; any modifications can be done. This draft is only a working draft. Staff were trying to anticipate what next questions would be asked in anticipation of making the next discussion efficient as possible. CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 9 Commissioner Findell requested a watermark of DRAFT be added to the draft ordinance. This attachment seems like it is ready to be presented to the City Council. Mr. Tienter agreed to add the watermark to the draft. Commissioner Rich Johnston recalled discussing 6.07 at the last meeting and the Commission agreed to table the discussion and a draft ordinance was requested. Commissioner Reynolds clarified the Commission did not ask for it to be included in the draft ordinance. Chair Rolstad said the draft ordinance only shows the difference of what was requested. Commissioner Rick Nelson clarified that the minutes from September 3, 2019 state there was no motion to carry forward 6.07, and now it has been carried forward in the draft ordinance. Commissioner Rich Johnston also added the word Resolution instead of Ordinance. Commissioner Findell recalled the discussion of the difference of resolution versus ordinance. Mr. Tienter asked for a clarification on the motion to not approved the language that was included in the Charter Commission’s packet and to request to discuss it as a future meeting under Old Business. For clarifications for staff, he asked if there are particular questions or information, such as language from other cities, that staff can work on prior to November 4? Commissioner Reynolds asked for a draft ordinance with the language that was approved at the September meeting. Commissioner Rick Nelson clarified points in the September meeting. The motion to approve the new language of 6.05 was approved 6 to 5. The motion to approve 6.07 was withdrawn to allow staff time to review section 6.04 bring forth clarification on the definition of “ordain” and how it would affect the proposed change to section 6.07. Mr. Tienter clarified the motion was made to reject the language as presented, which passed. Then there was discussion about next steps, what the group was looking for. He did not recall a second of Commissioner Reynold’s revised motion to revert the language of 6.05 back to what was included as a part of the packet from the previous meeting. Mr. Tienter will bring back more language for the November meeting. The draft language in the packet includes the draft language from the September meeting along with the suggested language from the attorney. Commissioner Reynolds asked if Mr. Tienter understood what she was saying. This was not what the Charter Commission requested. Therefore, in order to correct the error, she is asking that he bring back the ordinance as it was requested. The minutes from September asked for the language for 6.05 to be put in draft form, this is not it. There is a process and staff cannot follow CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 10 their own process because staff think they know what the Commission is thinking. That is not what was asked for. Chair Rolstad asked where in the minutes it asks for a review of Chapter 5 and what Commissioner Reynolds was asking for. Mr. Tienter clarified that Commissioner Reynolds is saying there was a motion to accept a particular set of language for the proposed amendment. The recommended language that was presented at tonight’s meeting does not reflect what was accepted at a previous meeting. The language should be revised back to what was presented at draft form at the September meeting. Commissioner Reynolds added the importance of people looking back at past minutes and the accuracy of what the Charter Commission requested. She reminded the Commission that 6.05 was the only section that was agreed to be reviewed, that was the section that staff were asked to work on. The second motion was approved by a 6 to 5 vote. Mr. Tienter clarified that at the September meeting there was an initial motion to reject the proposed language and keep the existing language. That vote failed by a 5 to 6 vote. Then there was a vote to approve the proposed language which was presented at the meeting. That vote was approved 6 to 5. Commissioner Reynolds added that the minutes are to be amended to add the statement of the motion just as it is in the first action. She contends this draft is not that language. Commissioner Rick Nelson clarified that if you voted for the new language, that was the version included in this meeting’s agenda packet, but without the red-lined text. He further clarified that the version of the text that was approved for Section 6.05 in September did not include any language from the City Attorney. Commissioner Reynolds would like the official minutes corrected. The red-lined version is not what the Commission passed, therefore the official minutes of the Charter Commission should not reflect that. Commissioner Rick Nelson added that while the red-lined language may be appropriate, it is not what the Charter Commission voted on in September. So to now say we are to pass this ordinance, it’s completely different than what the Commission agreed to move forward. Chair Rolstad says going line for line the City Attorney is only clarifying and capitalization, and named the particular Statute. Commissioner Reynolds reminded the Commission the language prior to the City Attorney was what was approved. Staff don’t get to make changes to the draft, they weren’t asked to. CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 11 Chair Rolstad contended the changes were grammatical. Commissioner Reiland clarified that if the red-lined text was taken out and back to the original, that’s what was passed by the Commission. She would like to vote on it and move forward. Commissioner Reynolds MOVED and Commissioner Braam seconded a motion for staff to bring back draft language of 6.05 from the September 3, 2019 meeting, which is found on attachment A of the September minutes, and it should not include 6.07. Commissioner Rick Nelson asked if the group wanted to work on 6.07. The group agreed to focus on 6.05. Commissioner Findell asked Commissioner Reynolds to work on a draft of 6.05. She is requesting a document that reflects what should have been included with the agenda packet for this evening: the approved language from 6.05 as found in appendix A from the September Agenda packet that was voted to be approved into draft by a vote of 6 to 5. Chair Rolstad asked Mr. Tienter to recap the discussion. He responded saying if Commissioner Reynold’s motion prevails then staff will revise the draft ordinance to reflect the language brought forth at the September meeting, and only that language that was approved. All red- lined language would be removed as a suggested ordinance. Chair Rolstad reminded the group this red-lined text came from the City Attorney. Staff distributed that text as a suggestion. Commissioner Reiland wanted to paraphrase: all language from 6.07 will be removed. All language of 6.05, without any red-lined language, will be the draft ordinance the Commission wants to move forward. Mr. Tienter further clarified that 6.07 would be removed completely. He was asked to re-state the motion. The motion is to direct staff to revise or prepare a recommended Charter amendment using the language that was accepted at the September meeting, and to remove all red-lined language from the city attorney and prepare that for approval at the November meeting. This would also include eliminating 6.07 draft language. UPON A VOICE VOTE, 8 VOTING AYE, 1 VOTING NAY, CHAIRPOERSON ROLSAD DECLARED THE MOTION CARRIED. Commissioner Rick Nelson clarified that in November the Commission may go back to this language. But it needs to go through the process the proper way. B. Discussion Chapter 10 Mr. Tienter recommend the Charter Commission further table the discussion on Chapter 10 due to additional FCC rule 621, which modifies how franchises function and provide certain additional rules for municipalities. A lot of that language is still being worked out. There are CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 12 possibly pending class action lawsuit. Therefore, no further modifications to Chapter 10 are recommended. He noted the process could take several years until it finishes through the judicial process. The group agreed the topic should remain on the table. C. Discussion Chapter 12 Mr. Tienter stated that given the circumstances of Chapter 6, he recommended the discussion of Chapter 12 continue to be tabled. Chair Rolstad asked if the changes to Chapter 6 would reflect in Chapter 12? Mr. Tienter said not necessarily, but given the length and depth of the discussion that happen related individual chapters, for the sake of time and efficiency that the group take on one chapter at a time. But that decision is up to the Commission to decide. Commissioner Reynolds noted that on October 14 there will be a Public Hearing in front of the Council regarding the Comcast franchise. NEW BUSINESS A. Discussion of Chapter 2 Commissioner Reynolds reported on research she had done on Chapter 2. When the group redid Chapter 2, it changed the numbers, and that was all part of changing that ordinance. Deb Skogen did update the numbers on the web site. But in Chapter 2, section 2.07, item #3 calls out 2.06.2, which should be changed to 2.07. Can this be changed without an ordinance? Chapter 4, section 4.04 lists 2.06 as a reference, that also needs to be changed to 2.07. Deb Skogen sent Commissioner Reynolds an email saying that would have to be changed by ordinance. Chair Rolstad that is a house-keeping item, but does require an Ordinance. Mr. Tienter agreed to have staff look into this question and report back. Commissioner Reynolds reported when the City Manager created a memo for the vacancy and that procedure, he had the wrong numbers listed, he still had the 2013 version. In Chapter 4, she thinks it requires an ordinance. Chapter 2 shouldn’t need an Ordinance because it was already fixed. Commissioner Findell asked if the Chapter online is interactive. Commissioner Reynolds said no, and the 2013 version is on the web-site. The Commission discussed their various versions of the Charter that they have hard copies of. Mr. Tienter agreed to have staff send a list to the commission of the latest revision dates of each chapter and make hard copies for whomever needs an update. Chair Rolstad noted this topic will be placed in the Future Meeting Topics. Commissioner Reynolds made the recommendation that the Commission go through each chapter to look where cross-references are made and make any updates that are needed. Mr. Tienter added that for Future Meeting Topics in November meeting staff will provide a suggested list of meeting dates for 2020. Commissioner Findell confirmed that the November meeting will be the last one for 2019. CHARTER COMMISSION MEETING OF OCTOBER 7, 2019 PAGE 13 ADJOURNMENT: Commissioner Kranz MOVED and Commissioner Reynolds seconded a motion to adjourn the meeting. UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON ROLSTAD DECLARED THE MOTION CARRIED AND THE MEETING WAS ADJOURNED AT 8:31 P.M. Respectfully submitted, Daniel Tienter Finance Director/City Treasurer/City Clerk/Staff Liaison Commissioner Bruce Nelson, Secretary