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01-22-2024 City Council Meeting January 22, 2024 7:00 PM Fridley City Hall, 7071 University Avenue N.E. Agenda Call to Order The Fridley City Council (Council) requests that all attendees silence cell phones during the meeting. A paper copy of the Agenda is at the back of the Council Chambers. A paper copy of the entire Agenda packet is at the podium. The Agenda and all related FridleyMN.gov/1564/Agenda- Center. Pledge of Allegiance Proposed Consent Agenda The following items are considered to be routine by the Council and will be approved by one motion. There will be no discussion of these items unless a Councilmember requests, at which time that item may be moved to the Regular Agenda. Meeting Minutes 1.Approve the Minutes from the City Council Meeting of January 8, 2024 2.Receive the Minutes from the City Council Conference Meeting of January 8, 2024 New Business 3.Resolution No. 2024-08, Approving Amendment to Purchasing Agent Agreement with Bredemus Hardware Co., Inc. for Moore Lake Community Building and Site Improvements Project thth 4.Resolution No. 2024-09, Approving Change Order No. 1 (Final) for 7Street & 57Avenue Trail Project No. ST2022-21 5.Resolution No. 2024-11, Approving Gifts, Donations and Sponsorships Received Between December 12, 2023, and January 12, 2024. 6.Resolution No. 2024-14, Approving an Agreement Between the City of Fridley and Canvas Health to Create an Embedded Social Worker Program 7.Resolution No. 2024-15, Appointing Election Judges for the 2024 Election Year Licenses 8.Resolution 2024-13, Approving City Licenses 2 City Council Meeting 1/22/2024 Agenda Page 2 Claims 9. Resolution No. 2024-12, Approving Claims for the Period Ending January 17, 2024 Open Forum The Open Forum allows the public to address the Council on subjects that are not on the Regular Agenda. The Council may take action, reply, or give direction to staff. Please limit your comments to five minutes or less. Regular Agenda The following items are proposed for the Council's consideration. All items will have a presentation from City staff, are discussed, and considered for approval by separate motions. New Business 10. Ordinance No. 1418, Amending the Fridley City Code Chapter 209, Fees, to Update Building and Inspection Fees (First Reading) 11. Resolution No. 2024-07, Awarding 2024 Well Rehabilitation Project 12. Resolution No. 2024-10, Authorizing a Grant Agreement with the Minnesota Pollution Control Agency for Locke Park Water Treatment Augmentation Design Informal Status Reports Adjournment Upon request, accommodation will be provided to allow individuals with disabilities to participate in any City of Fridley services, programs, or activities. Hearing impaired persons who need an interpreter or other persons who require auxiliary aids should contact the City at (763) 572-3450. 3 41111111, CITY COUNCIL MEETING .�s c�rvo� January 22, 2024 Fridley 7:00 PM Fridley Civic Campus, 7071 University Avenue N.E. SIGN IN SHEET If you wish to address the City Council, please sign in so that staff or a member of the City Council may contact you. Thank you. Name Email Phone Item No. Jufn!2/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By:Roberta Collins, Assistant to the City Manager Title Approve the Minutes from the City Council Meeting of January 8, 2024 Background Attached are the minutes from the City Council meeting of January 8, 2024 Financial Impact None. Recommendation Staff recommend the approval of the minutes from the City Council meeting of January 8, 2024. Focus on Fridley Strategic Alignment Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship X Organizational Excellence Attachments and Other Resources Minutes from the City Council Meeting of January 8, 2024 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 4 Jufn!2/ City Council Meeting January 8,2024 7:00 PM Fridley City Hall, 7071 University Avenue NE Minutes Call to Order Mayor Lund called the City Council Meeting of January 8, 2024, to order at 7:00 p.m. Present Mayor Scott Lund Councilmember Dave Ostwald Councilmember Ryan Evanson Councilmember Tom Tillberry Councilmember Ann Bolkcom Others Present Walter Wysopal, City Manager Joe Starks, Finance Director Korey Johnson, Assistant Finance Director Scott Hickok, Community Development Director Jim Kosluchar, Public Works Director Pledge Of Allegiance Proclamations/Presentations 1.Acknowledging the Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year Ending December 31, 2022. Joe Starks, Finance Director, reported that the City has once again received the Certificate of Achievement for Excellence in Financial Reporting. He noted the City has received this award each year since 2011. He thanked the finance staff for their great work. Approval of Proposed Consent Agenda Motion made by CouncilmemberBolkcomto adopt the proposed Consent Agenda.Seconded by CouncilmemberTillberry. Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously. Approval/Receipt of Minutes 2.Approve the Minutes from the City Council Meeting of December 18,2023. 5 Jufn!2/ City Council Meeting 1/8/2024 Minutes Page 2 3. Receive the Minutes from the Special City Council Conference Meeting of December 18, 2023. 4. Receive the Minutes from the Environmental Quality and Energy Commission (EQEC) Meeting of November 14, 2023. New Business 5. Resolution No. 2024-01, Confirming City Council Appointments and Designations. 6. Resolution No. 2024-03, Authorizing Use of Municipal State Aid System Funding for 2024 Local Improvement Projects. 7. Resolution No. 2024-04, Ordering Final Plans, Specifications and Calling for Bids for 2024 Street Rehabilitation Project No. ST2024-01. 8. Resolution No. 2024-06, Approving Financial Management Policy Revisions. Claims 9. Resolution No. 2024-02, Approving Claims for the Period Ending January 3, 2024. Open Forum, Visitors: (Consideration of Items not on Agenda 15 minutes.) Bob Hosman, 281 Sylvan Lane N.E., commented that the three-block narrowing of the University Avenue service road is not acceptable. He stated that the bike and pedestrian lane would not be connected to anything and therefore suggested that the road simply be repaved with a striped bike lane. He confirmed that he spoke against this improvement prior to construction as well. Jim Kosluchar, Public Works Director, stated that the City took advantage of the gas main reconstruction on the east side of the road, asking that the utility company rebuild the road according to the plans of the corridor, which included construction of a trail. He commented that the bike/pedestrian trail will connect and provided additional details. He noted that final construction will take place in 2024. Mr. Hossman commented that the asphalt has not been poured yet and he would like the road to return to a two-lane road with bike lanes like Main Street. Mr. Kosluchar commented that they would not have sufficient space to have two driving lanes, two bike lanes, and a sidewalk which Main Street has. Councilmember Bolkcom said that some of the signatures are lacking addresses. Mr. Hossman commented that most of the signatures belong to residents who live on Sylvan and Mercury. 6 Jufn!2/ City Council Meeting 1/8/2024 Minutes Page 3 Councilmember Bolkcom recognized that there was a split opinion from residents on this project, with some happy they would have the trail and others not wanting the road to change. Adoption of Regular Agenda Motion made by Councilmember Bolkcom to adopt the regular agenda. Seconded by Councilmember Ostwald. Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously. Regular Agenda New Business 10. Resolution No. 2024-05, Approving a Municipal Inflow and Infiltration Grant Application and Agreement with Metropolitan Council Environmental Services Jim Kosluchar, Public Works Director, provided background information on the new program from Met Council Environmental Services (MCES) designed to help address inflow/infiltration (I/I) from private services. He provided more details on I/I, the MCES program, and the grant application noting that the City has been allocated $50,000 for work to occur between January 1, 2024 and December 31, 2024. Staff recommends approval of the resolution. Councilmember Evanson provided an example of when an I/I issue was identified at his home. He asked how a property owner might become aware of the issue. Mr. Kosluchar stated that the City has its own televising program and there are other contractors who regularly televise lines. He stated that some costs may be reimbursable if a resident meets income guidelines. He stated that staff recommends that lines be televised if a resident has lived in their home for a decade or two. Councilmember Evanson asked how a resident would access these funds if an issue is identified. Mr. Kosluchar stated that the City will be in touch with some contractors and information will be posted on the Citywebsite. He noted that residents can call utilities staff to find out more information. He stated that the City will be conducting a separate I/I study this year, which is separate from private services. He stated that study will identify areas that need focus. Motion made by Councilmember Evanson to adopt Resolution No. 2024-05, Approving a Municipal Inflow and Infiltration Grant Application and Agreement with Metropolitan Council Environmental Services. Seconded by Councilmember Ostwald. Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously. 7 Jufn!2/ City Council Meeting 1/8/2024 Minutes Page 4 Informal Status Reports Councilmember Ostwald said Winterfest will be held at the Springbrook Nature Center on January 20, 2024. Adjourn Motion made by Councilmember Evanson to adjourn. Seconded by Councilmember Ostwald. Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously and the meeting adjourned at 7:33 p.m. Respectfully Submitted, Melissa Moore Scott J. Lund City Clerk Mayor 8 Jufn!3/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By:Roberta S. Collins, Assistant to the City Manager Title Receive the Minutes from theCity Council Conference Meeting of January 8, 2024 Background Attached are the minutes from the City Council conference meeting of January 8, 2024. Financial Impact Recommendation Receive the minutes from theCity Council conference meeting ofJanuary 8, 2024. Focus on Fridley Strategic Alignment Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship X Organizational Excellence Attachments and Other Resources Minutes from the City Council Conference Meeting of January 8, 2024. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 9 Jufn!3/ Council Conference Meeting December 18, 2023 5:30P.M. Fridley City Hall, 7071 University Avenue NE Minutes Roll Call Present:Mayor Scott Lund Councilmember Dave Ostwald Councilmember Ryan Evanson Councilmember Tom Tillberry Councilmember Ann Bolkcom Others Present:Walter Wysopal, City Manager Joe Starks, Finance Director Items for Discussion 1.Finance Update December 2023, Year-to-Date. Joe Starks, Finance Director, presented the December 2023, Year-to-Date update. 2.Financial Management Policy Revisions. Joe Starks, Finance Director, presented the proposed policy revisions. : Jufn!4/ AGENDA REPORT Meeting Date:January22,2024 Meeting Type:City Council Submitted By:James Kosluchar, Public Works Director Nic Schmidt, CivilEngineer Title Resolution No. 2024-08, ApprovingAmendment to Purchasing Agent Agreement with Bredemus Hardware Co., Inc. for Moore Lake Community Building and Site Improvements Project Background On May 22, 2023,the City Council (Council) approved aPurchasing Agent Agreement with Bredemus Hardware Co., Inc. for Moore Lake Community Building and Site Improvements Project(Project). The agreement enables Bredemus Hardware Co., Inc.to act as the Cityof Fridley(City)purchasing agent for purposes of acquiring the Tax-Exempt Materials for use exclusively in the Project. The original contract amount was $59,393. Staff directed changes to the plans that included the addition of a securable IT equipment room and the supply of equipment necessary to provide fullADA access to the building.These additions, including a minordoor thresholdchange, amount to $13,087.00 for a revised contract of $72,480. the 2020 Minnesota State Building Coderequires the exterior door to be auto-operated via paddle actuator for accessibility purposes. The original design accommodated this requirement; however, during construction City Staff identified the need to provide auto-operation of the secondary vestibule doors that lead into the interior space of the building.Staff believes full accessibility is a necessary component to the new publicly-used building. Note an additional minor change is included in the amendment that required deeper door thresholds toaccommodate the transition at three doorways. If approved, the attached amendmentwould be approved by both parties. Financial Impact Funding is provided by bond proceeds through the Capital Investment Program. Recommendation Staff recommendsthe approval of Resolution No. 2024-08, Approvingthe Amendment to the Purchasing Agent Agreement with Bredemus Hardware Co., Inc. for Moore Lake Community Building and Site Improvements Project. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 21 Jufn!4/ Focus on Fridley Strategic Alignment X Vibrant Neighborhoods & Places X Community Identity & Relationship Building Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship X Organizational Excellence Attachments and Other Resources !Resolution No. 2024-08 !Exhibit A Amendment to Purchasing Agent Agreement Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 22 Jufn!4/ Resolution No. 2024-08 Approving Amendment to Purchasing Agent Agreement with Bredemus Hardware Co., Inc. for Moore Lake Park Community Building and Site Improvements Project Whereas, the City of Fridley is undertaking the construction on its property of certain improvements generally described as Moore Lake Park Community Building and Site Improvements Project; and Whereas, on May 22, 2023, the City Council approved a Purchasing Agent Agreement with Bredemus Hardware Co., Inc. for the supply of doors, frames and hardware (material only) for the Moore Lake Park Community Building and Site Improvements Project in the amount of $59,393.00; and Whereas, staff has directed the additional supply of materials for necessary security of IT equipment and improvement of accessibility to the new building; and Whereas, Bredemus Hardware Co. has supplied the additional materials for the above-directed changes. Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves the Amendment to the Purchasing Agent Agreement with Bredemus Hardware Co., Inc. for Moore Lake Park Community Building and Site Improvements Project in the amount of $13,087. If approved, the contract amount shall be increased from $59,393 to $72,480. nd Passed and adopted by the City Council of the City of Fridley this 22 day of January, 2024. _______________________________________ Scott J. Lund Mayor Attest: Melissa Moore City Clerk 23 Jufn!4/ Exhibit A Purchasing Agent Agreement Amendment nd THIS AMENDMENT TO PUCHASING AGENT AGREEMENT is made this 22 day of January, 2024 by and between Bredemus Hardware Co., Inc. City of Fridley Minnesota city generally exempt from paying state sales and use tax under Minn. Stat. § 297A.70; and IS THEREFORE AGREED between the parties hereto that: 1. This Agreement is made with reference to, and where applicable shall be governed by, the specifications and provisions set forth in the Contract Documents as such are defined in the Owner/Contractor Agreement for the Project. 2. Owner appoints Agent to act as its purchasing agent for purchasing the Tax-Exempt Materials, and further authorizes Agent to appoint such subagents as Agent deems appropriate for carrying out the purposes of this Agreement, which subagents shall have similar powers of appointment. 3. It is understood and agreed that: (a) Owner takes title to the Tax-Exempt Materials at the point of delivery; (b) Owner assumes the risk of loss for all Tax-Exempt Materials; and (c) Owner bears all risk for defects in the Tax-Exempt Materials, including Tax-Exempt Materials incorporated into the real estate. 4. Agent (and any subagents) shall include the following Notice to Vendors/Suppliers in all purchase orders and other documents furnished to a vendor or supplier in connection with the purchase of any Tax-Exempt Materials: NOTICE TO VENDORS/SUPPLIERS The materials to which this document relates are being purchased by Bredemus Hardware Co., Inc. as the purchasing agent of the City of Fridley is purchase is exempt from sales tax under Minn. Stat. § 297A.70. 5. Agent shall exercise reasonable care in performance of its duties as purchasing agent, including the inspection of the Tax-Exempt Materials for obvious or apparent defects or the failure of such materials to conform to the plans, specifications and all Contract Documents relating to the Project. 6. Owner shall pay the sum of $72,480.00 for all of the Tax-Exempt Materials purchased by Agent under this Agreement. Agent shall direct vendors and suppliers to deliver invoices for the Tax-Exempt Materials to Owner in care of Agent at 1285 Sylvan Street, St. Paul, MN 55117. Agent shall submit invoices for payment ices. 24 Jufn!4/ 7. Agent shall promptly notify Owner of any sales and use tax audit by the Minnesota commissioner of Revenue or of the threatened imposition or assessment of any sales or use taxes. Owner may, at its sole option and cost, dispute, contest or otherwise resist the imposition or assessment of any such taxes. Upon reasonable notice to Owner, Agent may (but is not obligated to) take such actions as it deems reasonable in response to the threatened imposition or assessment of taxes, which actions shall be Minnesota sales or use taxes are imposed or assessed with respect to any Tax-Exempt Materials purchased pursuant to this Agreement, Owner shall be solely responsible for the payment of such taxes, including any related penalties and interest, and shall hold Agent harmless and indemnify Agent from any such cost or expense related thereto, including any legal fees and costs incurred by Agent in connection therewith or in connection with the enforcement of this paragraph. 8. The agency relationship created by this Agreement is intended to be in compliance with Minnesota Rule 8130.1200 and its current interpretation by the Minnesota Department of Revenue. 9. The alternative dispute resolution provisions (if any) in the Owner/Contractor Agreement are incorporated herein by reference and are applicable to any dispute between the parties hereto arising out of this Agreement. 10. Owner may terminate this Agreement at any time and for any reason. Upon receiving notice of termination, Agent shall cease making any purchases and shall promptly notify any subagents it has appointed that such appointment has likewise been terminated, that they are to cease initiating any new purchases, and that they are to likewise notify any subagents they have appointed that they are to cease initiating any new purchases. Any purchases that were initiated by Agent or subagent prior to its receiving notice of termination and that cannot be reasonably reversed after it received notice of termination shall be deemed to have been made with authority. 11. The provisions of this Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, legal representatives, assigns, and any subagents appointed pursuant to this Agreement. IN WITNESS WHEREOF, the Parties hereto have set their hands and seals this day of _____________________, 2024. PARTY OF THE FIRST PART CITY OF FRIDLEY by ______________________________________________ ______________________________________ JAMES P. KOSLUCHAR, D IRECTOR OF P UBLIC W ORKS WALTER T. WYSOPAL, C ITY M ANAGER ______________________________________________ ______________________________________ WITNESS SCOTT J. LUND, M AYOR 25 Jufn!4/ PARTY OF THE SECOND PART ___________________________________________ _______________________________________ WITNESS AGENT by ___________________________________________ _______________________________________ WITNESS NAME (TITLE) 26 Jufn!5/ AGENDA REPORT Meeting Date:January 22, 2023 Meeting Type:City Council Submitted By:James Kosluchar, Public Works Director Brandon Brodhag, Assistant City Engineer Carl Lind, Graduate Engineer Title thth Resolution No. 2024-09,ApprovingChange Order No. 1(Final)for 7Street & 57Avenue Trail Project No. ST2022-21 Background thth Attached is Change Order No. 1(Final) for the 7Street & 57Avenue Trail Project No. ST2022-21 (Project). This projectis part of the Cityof Fridley(City)adopted Capital Investment Program(CIP) thrd andincludes bituminous trail and miscellaneous utility construction along7Street from 53Avenue stthth to 61Avenue and 57Avenue from 7Street to Trunk Highway 47 (University Avenue). The work has beenperformed under a contract with Thomas & Sons Construction, Inc. of Rogers, MN(Contractor). The project is currently substantially complete with no additional anticipated changes to the contract. The amount of this change order is $112,110.39. Total work included in Change Order No. 1 would increase the original contract by 11%.Grant funding through the FHWA Regional Solicitation grant program has been maximized for the Project (80% of original contract amount). The proposed changes would be funded by Street Improvement and Utility CIP funds. A summary of the changes is included below: Type SP 9.5 Wearing Course Mix (3,C)(CO1.01) Final tonnage for roadway bituminous pavement mix exceeded the base contract quantity by 73%. This quantity overrun is attributed to increased pavement removal/patching operations in the th watermain replacement area (5700 block of 7 th Street) and at side street connections along 7 th Streetand 57Avenue. Additional pavement removals in the watermain replacement area were necessary in order to safely excavate and replace the existing watermain. Greater paving removal and replacement work wasalso completed at the side street connections along the project to improve the transitions from new to existing conditions. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 27 Jufn!5/ CO1.01accounted for $47,430 of the change order and will be funded by the Street Improvement and Water Utility Funds. Type SP 9.5 Wearing Course Mix (3,B) -Trail(CO1.02) Final tonnagefor bituminoustrailpavement mix exceeded the base contract quantity by 19%, which is greater than the typical +/-15% tolerance for bituminous paving operations. This quantity overrun is primarily attributed to variations in the existing curb profiles and aggregate base during trail and driveway paving operations, which resultedin sections of increased pavement depthand tonnage. CO1.02accounted for $22,656of thechange order and will be funded by the Street Improvement Fund. Casting Assembly(CO1.03) During construction, a number of existing catch basins required the furnishment and installation ofbackless or ADAcompliant alternative castingsto facilitate construction of the bituminous trail as designed. In addition to meeting the design requirements for the project, the new castingsalso replaced castings to be salvaged with the project. The addition of new castings is anticipated to extend the service life of the underlying structures. CO1.03 accounted for $32,500 of the change order and will be funded by the Storm Water Utility Fund. Boulevard Restoration (CO1.04) Construction activity onthe project began in October 2022 before pausing construction in November 2022 due to winter conditions.In order to maintain compliance with the pconstruction stormwater permit, the Contractor was directed by staff to install rapid stabilization measures to all soils disturbed as a result of construction activities. Construction activity on the project resumedand was completedin Summer 2023,at which time permanent boulevard restoration measures were installed perplan. Also included with this change item is the import of additional common topsoil to supplement reuse of on- site soilsduring permanent restorationefforts. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 28 Jufn!5/ CO1.04 accounted for $9,524.39 of the change order and will be funded by Street Improvement and Water Utility Funds. Financial Impact Funding for this project is derived from several sources including FHWA Regional Solicitation grant funding, Municipal State Aid Street funding and Utility CIP funds (water, sanitary sewer, and storm sewer) The amount of this change order exceeds the normal project allowance of 5% but is within budget for the project. Recommendation Staff recommends the approval of Resolution No. 2024-09, Approving Change Order No. 1 (Final) for thth 7 Street & 57 Avenue Trail Project No. ST2022-21. Focus on Fridley Strategic Alignment x Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2024-09 thth !Change Order No. 1 (Final) for 7 Street & 57 Avenue Trail Project No. ST2022-21 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 29 Jufn!5/ Resolution No. 2024-09 thth Approving Change Order No. 1 (Final) for 7 Street & 57 Avenue Trail Project Project No. ST2022-21 thth Whereas, the 7 Street & 57 Avenue Trail Project No. ST2022-21 (Project) included bituminous trail thth and miscellaneous utility construction on 7 Street and 57 Avenue performed under a contract with Thomas & Sons Construction, Inc. of Rogers, MN (Contractor); and Whereas, the Project was funded by FHWA Regional Solicitation grant funding, Minnesota State Aid System funding and utility enterprise funds; and Whereas, additional work has been directed by the City of Fridley (City) to be completed by the Contractor; and Whereas, said additional work modified the original contract from $1,018,791.22 to $1,130,901.61 (a 11.0% increase); and Whereas, the Contractor performed work as directed by City staff. Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves Approval thth of Change Order No. 1 (Final) for the 7 Street & 57 Avenue Trail Project No. ST2022-21 in the amount of $112,110.39. Passed and adopted by the City Council of the City of Fridley this 22nd day of January, 2024. _______________________________________ Scott J. Lund Mayor Attest: Melissa Moore City Clerk 2: Jufn!5/ Public Works Department Streets ¤ Parks ¤ Water ¤ Sewer ¤ Stormwater ¤ Fleet ¤ Facilities¤ Engineering 22-Jan-24 Thomas & Sons Construction, Inc. 13925 Northdale Blvd. P.O. Box 303 Rogers, MN 55374 SUBJECT : Change Order No. 1 (Final) 7th Street & 57th Avenue Trail Project No. ST2022-21 You are hereby ordered, authorized, and instructed to modify your contract for the above referenced project by including the following items: ITEM NO.DESCRIPTIONUNITSQUANTITYUNIT PRICECOST Type SP 9.5 Wearing Course Mix (3,C) CO1.01TON306.00155.00$ $ 47,430.00 CO1.02Type SP 9.5 Wearing Course Mix (3,B) - TrailTON192.00118.00$ $ 22,656.00 Casting Assembly CO1.03EA13.002,500.00$ $ 32,500.00 CO1.04Boulevard RestorationLS1.009,524.39$ $ 9,524.39 CHANGE ORDER NO. 1 TOTAL = 112,110.39$ Original Contract Amount:$ 1,018,791.22 Prior Change Orders Approved:$ 0.0%of Original Contract Amount- This Change Order:$112,110.3911.0%of Original Contract Amount Proposed Contract Amount:$ 1,130,901.61 Submitted and approved by James Kosluchar, Director of Public Works, on the Day of January, 2024 James P. Kosluchar, Director of Public Works Approved and accepted this th day of, 2024 by Thomas & Sons Construction, Inc. Thomas & Sons Construction Representative Approved and accepted this th day of, 2024 by the City of Fridley Scott Lund, Mayor Walter T. Wysopal, City Manager 31 Page 1 of 1 Jufn!6/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By:Korrie Johnson, Assistant Finance Director Title Resolution No. 2024-11, Approving Gifts, Donations and Sponsorships Received BetweenDecember 12, 2023, and January 12, 2024. Background Each month, the City of Fridley (City) receives various donations and gifts to support City operations, programs and projects. Pursuant to Minnesota Statute § 465.03, the City may accept these donations and gifts for the benefit of residents. For specific donations or gifts, the donor may prescribe certain requirements, such as for a specific activity or department. Consistent with the abovementioned statute, staff prepared Schedule No. 1 (Exhibit A), which outlines the various donations, gifts and/or sponsorships received by the City betweenDecember 12, 2023, and January 12, 2024.To accept the same, the Council must adopt the attached resolution by a twothird majority vote. Lastly, for each donation, gift or sponsorship, staff ensure it meets an identified need, does not create a quidproquo or longterm maintenance obligation, and the donor received an acknowledgment of their gift through a letter or publication. Financial Impact Every donation benefits the City Recommendation Staff recommend the approval of Resolution No. 2024-11,Approving Gifts, Donations and Sponsorships Received BetweenDecember 12, 2023, and January 12, 2024. Focus on Fridley Strategic Alignment Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building X Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources Resolution No. 2024-11 Exhibit A: Schedule No. 1 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 32 Jufn!6/ Resolution No. 2024-11 Approving Gifts, Donations and Sponsorships for the City of Fridley Whereas, throughout the year the City of Fridley (City) receives various gifts and donations; and Whereas, the City is sincerely grateful for the support it receives from an array of organizations and individuals; and Whereas, without this support, the continuation of different events or programs would be difficult to sustain; and Whereas, the attached schedule (Exhibit A) lists all of the donations and gifts received by various City departments between December 12, 2023, and January 12, 2024; and Whereas, all of the items listed on the attached schedule (Exhibit A) are required to be accepted by the City Council by a two-thirds majority vote; and Whereas, all items have been determined to be donated free of any quid-pro-quo expectation by the donor. Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves and accepts the various donations, gifts and sponsorships made between December 12, 2023, and January 12, 2024. Passed and adopted by the City Council of the City of Fridley this 22nd day of January 2024. _______________________________________ Scott J. Lund Mayor Attest: Melissa Moore City Clerk 33 / 6 ! 4 3 n f u J Fund Schedule No. 1 Value Amount/ Donor Name, if not anonymous Report to Date Total$24,690.00 Department or DivisionProgram Date Received 1/2/2024Public Safety - FireDonation for Fire Prevention ActivitiesMINCO$1,000.001011/3/2024Public Safety - PoliceDonation for 'Night to Unite' SuppliesMINCO$1,000.00101 1/12/2024SNCDonation Box ContentsVarious$190.00270 12/21/2023Public Safety - PoliceDonation to Safety CampMaduro Distributors Inc$15,000.0010112/29/2023SNCSNCF Grant ReimbursementXcel Energy$7,500.00270 Gifts, Donations, and Sponsorships - City of Fridley Jufn!7/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By:Ryan George, Public Safety Director Patrick Faber, Lieutenant Alisa Schuster, Community Health Worker Title Resolution No. 2024-14,ApprovinganAgreement Between the City of Fridley and Canvas Healthto Create an Embedded Social Worker Program Background In May 2023, staff from Fridley Public Safety applied for a federal grant from the US Department of Justice through the Office of Community Oriented Policing Services (COPS) to create an embedded social worker program. The intent of the program is to create a partnership with a local health resource provider to embed a full-time mental health professional withinthe Police Divisionto respond with police officers to persons who arein crisis and in need of additional resources. On November 2, 2023, Fridley Public Safety was notified of a grant award in the amount of $327,520for FY2024 and FY2025. Staff identified Canvas Health as the preferred health resource provider, noting that they already provide similar services to the Columbia Heights Police Department and several other metro departments. The mental health professional will be an employee of Canvas Health, but they will work within the Public Safety Department alongside police and fire professionals. The police and mental health professionals fromCanvas Healthwill work together to provide a co- response model that will be used to de-escalate situationsandprovide immediate resources and long- term follow-up and resolution.Thegoal is tocreate safer and more effective strategies for addressing mental health crises and other nonviolent emergencies in thecommunity. With the successful implementation of this program, it will reduce the need for force, increase community engagement and trust, and provide our staff withother resources to solve problems. An agreement between Canvas Health and the City of Fridley was drafted and reviewed by the City Attorney. Financial Impact The costs associated with the embedded social worker program are entirely covered by grant funds. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 35 Jufn!7/ Recommendation Staff recommend the approval of Resolution No. 2024-14, Approving an Agreement Between the City of Fridley and Canvas Health to Create an Embedded Social Worker Program. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2024-14 !Agreement Between the City of Fridley and Canvas Health Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 36 Jufn!7/ Resolution No. 2024-14 Approving an Agreement Between the City of Fridley and Canvas Health to Create an Embedded Social Worker Program Whereas, Fridley Public Safety was awarded a federal grant from the U.S. Department of Justice through the Office of Community Oriented Policing Services (COPS) to create an embedded social worker program; and Whereas, the embedded social worker program will fully fund a full-time mental health professional within the Police Division to respond with police officers to calls involving persons who are in crisis and in need of additional resources; and Whereas, Canvas Health will provide a qualified mental health professional who will work within the Public Safety Department alongside police and fire professionals; and Whereas, Public Safety staff and mental health professionals will work together to de-escalate situations and provide immediate resources and long-term follow-up and resolution; and Whereas, a successful implementation of this program will reduce the need for force, increase community engagement and trust, and provide Public Safety staff with other resources to solve problems; and Whereas, an agreement between the City and Canvas Health has been drafted and reviewed. Now, therefore be it resolved, that the City Council of the City of Fridley hereby supports the agreement with Canvas Health for the creation of an embedded social worker program. nd Passed and adopted by the City Council of the City of Fridley this 22 day of January, 2024. _______________________________________ Scott J. Lund Mayor Attest: Melissa Moore City Clerk 37 Jufn!7/ 38 Jufn!7/ 39 Jufn!7/ 3: Jufn!7/ 41 Jufn!7/ 42 Jufn!7/ 43 Jufn!7/ 44 Jufn!8/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By:Melissa Moore, City Clerk/Communications Manager Title Resolution No. 2024-15, Appointing Election Judges for the 2024Election Year Background Section 4.05 of the Fridley City Charter and Minnesota Statute § 204B.21 requires the City Council (Council) to appoint Election Judges locations on Election Day. This year the City will administer three elections: Presidential Nominating Primary on March 5 State Primary on August13 General Electionon November5. Each polling location is supervised by the Head Judge, who manages the polling location and all other Election Judges including: Greeter Judge, directs traffic flow and maintains order in the polling location; Registration Judge, oversees the registrationprocess for voters; Ballot Judge, oversees the ballot counter and maintains ballot security; and a Technology Judge, responsible for all technology used in the polling location. Financial Impact Anticipated in the 2024 City Budget. Recommendation Staff recommend the approval of Resolution No. 2024-15, Appointing Election Judges for the 2024 Election Year. Focus on Fridley Strategic Alignment Vibrant Neighborhoods &Places X Community Identity &Relationship Building Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship X Organizational Excellence Attachments and Other Resources Resolution No. 2024-15 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 45 Jufn!8/ Resolution No. 2024-15 Appointing Election Judges for the 2024 Election Year Whereas, Section 4.05 of the Fridley City Charter requires the Fridley City Council to appoint at least Whereas, Minnesota Statute § 204B.21 requires the Fridley City Council to appoint all Election Judges for its municipal elections. Now therefore be it resolved, the City Council of the City of Fridley hereby appoints the following individuals to act as Election Judges for municipal elections in the City of Fridley in 2024: Tara Anderson-Huberty Donna Bahls Jerold Bahls Douglas Becklin Alex Behling Margaret Betzold Don Blakeslee Mary Blashill Brendan Bremener Dorothy Brutlag Stacy Bush Shirley Chapman Angela Clarke Mark Corless Russell Cramer Bee Davidson Anna Disco Anne Dreblow Justin Dritz Kristina Eaton Barb Ernster Alan Fiene Donald Findell Darlene Folger Therese Frederick Kathy Garman Keith Girtz Judith Green Rachel Haemig-Lehman Samantha Hanson Catherine Harrington Terry Harstad Katherine Hebert Doris Heilman Franklin Heller Phyllis Hildreth Robert Hosman Teresa Hub Wendy Jagt Matt Jorgenson Rachel Jorgenson Colleen Kennedy Renate Koppes Londa Kroone LaVonne Kulseth Aaron Kurrell Amy LaMere John Larsen Erin Larson Gina Larson Kyle Larson Joyce Lloyd Randall Lohmer Michael Magistad Patricia McGrath Joseph McHugo Judith McHugo Angela McShane Glenn Middendorp Christopher Moore Linda Munson Lynn Nehring 46 Jufn!8/ Arnold Nelson Layla Nereson Susan Okeson Oluwaseyi Olawore Jennifer Ollila Michael Papillon Alan Patchin Aaron Peterson Elaine Pitezel Bruce Pomerantz Anna Pribula Marjie Rathke Robert Redman Wilson Robert William Rust Jennifer Schneider Donna Siedlecki Mary Simms Brenda Smith Christopher Squires Cal Strelau Ron Thureen Susan Tienter Jodi Toupal Jennifer Tuder Jeannie Ubel Dolores Varichak Stephen Varichak Charlene Wade Kate Wesselink Joyce Windsperger-Rubio Beverly Wuertz Brent Younkin David Zerby Judith Zerby Now therefore be it resolved, the individuals listed in this resolution are hereby appointed to the role of Election Judge to administer elections in the City of Fridley for the Presidential Nominating Primary on March 5, 2024, the State Primary on August 13, 2024 and the General Election on November 5, 2024. Be it further resolved, the City Clerk is hereby authorized to appoint additional Election Judges as needed, pursuant to Minnesota Statute § 204B.21 subd. 2. nd Passed and adopted by the City Council of the City of Fridley this 22 day of January, 2024. _______________________________________ Scott J. Lund Mayor Attest: Melissa Moore City Clerk 47 Jufn!9/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By: Beth Kondrick, Deputy City Clerk Title Resolution 2024-13, Approving City Licenses Background Pursuant to sections of the Fridley City Code (Code), certain business licensing activities require approval of theFridleyCity Council(Council), includingTemporary Intoxicating Liquor licensesand Temporary Lawful Gambling permits. The City received an application from Jo Youngof the Fridley Lionsfor a Temporary Intoxicating Liquor Permitfor an event to be held February 24, 2024 at Banquets of Minnesota. The City received an application from Evan Newton of Capable Partners for a Lawful Gambling permit for a Raffle event to be held at Banquets of Minnesota on March 2, 2024. Staff have performed the required verification steps spelled out in Chapter603 (Intoxicating Liquor)and Chapter 30 (Lawful Gambling) of the Code. Upon approval of the Council,the City permitand associated certifications will be forwarded on to the State for issuance of the Temporary Intoxicating Liquor permit and Lawful Gambling Permit. Financial Impact All revenues for similarlicenses were anticipated as part of the 2024Budget. Recommendation Staff recommend the approvalof Resolution No. 2024-13, Approving City Licenses. Focus on Fridley Strategic Alignment Vibrant Neighborhoods &Places X Community Identity &Relationship Building Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship Organizational Excellence Attachments Resolution No. 2024-13 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 48 Jufn!9/ Resolution No. 2024-13 Approving Temporary Intoxicating Liquor Permit for Fridley Lions Club and Temporary Lawful Gambling Permit for Capable Partners Whereas, the Fridley City Code (Code) and various sections of Minnesota Statute (M.S.) direct licensing requirements for certain business activities within the City of Fridley (City); and Whereas, pursuant to Section 603 of Code, the City Council shall approve liquor licenses and permits; and Whereas, a Temporary Intoxicating Liquor permit application was submitted by Jo Young for an event to be held at Banquets of Minnesota on February 24, 2024; and Whereas, pursuant to Section 30 of Code, the City Council shall approve exempt lawful gambling permits; and Whereas, a Temporary Lawful Gambling permit application was submitted by Evan Newton for a raffle event to be held at Banquets of Minnesota on March 2, 2024; and Whereas, permits; and Whereas, applicable City staff recommend the approval of the following permits by the City Council. Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves the Temporary Permit for Intoxicating Liquor and the Temporary Lawful Gambling permit to be issued to Jo Young and Evan Newton for events to be held on February 24, 2024 and March 2, 2024 respectively. Liquor Type of License Applicant Staff Approval City Code Minnesota Statute Temporary Jo Young, Lions !City Clerk Chapter 603 M.S. § 340A Intoxicating Club of Fridley !Public Safety Liquor Permit Gambling Type of License Applicant Staff Approval City Code Minnesota Statute Temporary Evan Newton, !City Clerk Chapter 30 M.S. § 349.166 Lawful Gambling Capable Partners !Public Safety Permit 49 Jufn!9/ nd Passed and adopted by the City Council of the City of Fridley this 22 day of January. _______________________________________ Scott J. Lund Mayor Attest: ___________________________________ Melissa Moore City Clerk 4: Jufn!:/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By:Roberta Collins, Assistant to the City Manager Title Resolution No. 2024-12,Approving Claims for the Period Ending January 17,2024 Background Attached is Resolution No. 2024-12and the claims report for the period endingJanuary 17, 2024. Financial Impact Included in the budget. Recommendation Staff recommend the approval of Resolution No. 2024-12, Approving Claims for the Period Ending January 17, 2024. Focus on Fridley Strategic Alignment Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building X Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources Resolution No. 2024-12 City Council Claims Report Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 51 Jufn!:/ Resolution No. 2024-12 Approving Claims for the Period Ending January 17, 2024 Whereas, Minnesota Statute § 412.271 generally requires the City Council to review and approve claims for goods and services prior to the release of payment; and Whereas, a list of such claims for the period ending January 17, 2024, was reviewed by the City Council. Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves the payment of the claims as presented. nd Passed and adopted by the City Council of the City of Fridley this 22 day of January, 2024. _______________________________________ Scott J. Lund - Mayor Attest: Melissa Moore City Clerk 52 53 Jufn!:/ 54 Jufn!:/ 55 Jufn!:/ 56 Jufn!:/ 57 Jufn!:/ 58 Jufn!:/ 59 Jufn!:/ Jufn!21/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By:Scott Hickok, Community Development Director Title Ordinance No. 1418, Amending the Fridley City Code Chapter 209, Fees, to Update Building and Inspection Fees(First Reading) Background The City of Fridley (City) is contractingwithAndrew Nykanen,Electrical Inspector,who performs the electrical inspection services for the City. Mr. Nykanen replacedBob Clausen in early 2022. Having a contract Electrical Inspector, rather than a staff inspector,is the inspection format that the City has utilized since it began its firstinspection processes. Mr. Nykanen has contracts with several other cities (White Bear Lake, White Bear Township, Hugo, Gem Lake, Centerville, Spring Lake Park, Mounds View). From time to time the rates for these inspection services are adjusted to make certainthe feescontinue to cover the costof the service. Not all permit types and inspections will increase, just specific electrical inspections that now have need of justification for adjustment. The proposed adjustments will allow the Cityfees to match the contracts the inspector has with theother cities he inspects. Financial Impact No Impact, as this is a pass-through expense.The City gets paid a percentage of the inspection fee on each permit issued and inspected by the inspector Recommendation Staff recommend the City Council approve a first reading of Ordinance No. 1418, Amending the Fridley City Code Chapter 209, Fees, to Update Building and Inspection Fees. Focus on Fridley Strategic Alignment Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building X Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources Ordinance No. 1418 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 5: Jufn!21/ Ordinance No. 1418 Amending the Fridley City Code Chapter 209, Fees, to Update Building and Inspection Fees The City Council of the City of Fridley does ordain, after review, examination and staff recommendation that the Fridley City Code be amended as follows: Fridley City Code Chapter 209 Fees 209.12.2 Building and Inspection Fees 2. Building and Inspection Fees (b) Electrical Permit Fees Code Subject Fee Residential, Commercial, Multi-Family 206 0 to 400 Amp Power Source $50 each 206 401 to 800 Amp Power Source $100 each 206 Over 800 Amp Power Source $150 each 206 0 to 200 Amp Circuit or Feeder $8 9 each 206 Over 200 Amp Circuit or Feeder $30 each Over 200 Volts 206 0 to 400 Amp Power Source $100 each 206 401 to 800 Amp Power Source $200 each 206 Over 800 Amp Power Source $300 each 206 0 to 200 Amp Circuit or Feeder $16 18 each 206 Over 200 Amp Circuit or Feeder $60 each 206 Panel Changes (reconnect existing circuit or feeder $100 each for panelboard replacement) 206 New 1 and 2 Family Homes up to 25 Circuits, 3 Trips $175 200 each 206 New Multi-Family Dwelling unit (with up to 20 circuits $100 per dwelling and feeders per unit) unit 206 New Multi-Family Dwelling Unit $8 9 per feeder or (additional circuits over 20 per unit) circuit 206 Existing Multi-Family Dwelling Unit (up to 10 feeders $100 per unit or circuits are installed or extended) 206 $8 9 per feeder or Existing Multi-Family Dwelling Unit (where less than 10 feeders or circuits are installed or circuit extended) 206 Additional circuits over 25 per unit $8 9 each 206 Circuits extended or modified $8 9 each 61 Jufn!21/ 206 Retrofitting of existing lighting fixtures $1 each 206 Manufactured Home Park Lot Supply + Circuits $50 55 per pedestal 206 Separate Bonding Inspection $40 206 Pools plus circuits $80110 206 Inspection of concrete encased grounding electrode $4055 206 Technology circuits and circuits less than 50 volts $1 per device 206 Traffic Signals, Street, Parking and Outdoor Lighting $5 each Standards 206 Transformers for light, heat and power (0 to 10 KVA) 20 each 206 Transformers for light, heat and power (more than 10 $40 50 each KVA) 206 Transformers for electronic power supplies and $5.50 each outline lighting 206 Additional Inspection trip(s), re-inspections $40 55 each Minnesota Solar PV System Electrical Inspection Fee Chart 206 0 Ï 5,000 watts (5 kw) $6090 206 5,001 Ï 10,000 watts (5 kw Ï 10 kw) $100150 206 10,001 Ï 20,000 watts (10 kw Ï 20 kw) $150225 206 20,001 Ï 30,000 watts (20 kw Ï 30 kw) $200300 206 30,001 Ï 40,000 watts (30 kw Ï 40 kw) $250375 206 40,001 and larger watts (40 kw) $250375 Each additional 10,000 watts $25 206 Plan review fee $80 per hour Passed and adopted by the City Council of the City of Fridley on this xx day of \[Month\], 2024. ______________________________________ Scott J. Lund - Mayor ______________________________________ Melissa Moore - City Clerk First Reading: January 22, 2024 Second Reading: Publication: 62 Jufn!22/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By:James Kosluchar, Public Works Director Nic Schmidt, Civil Engineer Title Resolution No. 2024-07, Awarding2024Well Rehabilitation Project Background On Tuesday, January 16 at 10:00 a.m., bids were publicly opened online via the virtual platform available on QuestCDN and Microsoft Teams for the 2024Well Rehabilitation Project No. 24-448.Tworesponsive bids were received. This project will include work at Well No. 2, Well No. 4and Well No. 7. The proposed work will involve inspection of well pump equipment including line shaft, bearings, packing, column, bowls and impellers and well pump motors, and replacing or repairing parts of pump equipment and motors as warranted. The wells will be inspected with digital video equipment, which will enable assessment of condition and need for sand removal and well redevelopment.The schedule for rehabilitation is on a five to seven year cycle. As noted, twobids were received. The low bid from Bergerson-Caswell, Inc.of Maple Plain, Minnesota was receivedin the amount of $243,130, which is 28%above190,540 (Exhibit A). The two bids were competitive and within $23,560of one another. The difference between the column pipe and stainless steel line shaft.Well No. 2 and Well No. 4 are deeper wells (approximately 400 feet) and that accounts for the increased cost in mobilization. The (CIP)budget is $220,000. Historically, the Cityof Fridley (City)has been able to rehab three wells with the available budget. Given the higher anticipated costs for the three wells,staff recommends awarding the project for the full bid amount and will prioritize Well No. 2 and Well No. 4. It is likely a portion of the well equipment (e.g. column pipe) will be able to be rehabbed in instead of replaced. If that is the case, staff will issue a work directive to rehabilitate Well No. 7. If we find the remaining budget is not enough, Well No. 7 with its lower run-time hours, will be scheduled as a priority in the next cycle. All of the wells are planned to be substantially complete by November1, 2024. The work between the three wage requirements. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 63 Jufn!22/ Bergerson-Caswell has successfully completed several well rehabilitation projects for the City in the past, the most recent project being in 2022. Staff believes they are a knowledgeable and reputable contractor and will deliver the project within the requisite quality specified in the bid documents. The resolution requests the bid amount of $243,130. If the Council approves the attached resolution, staff will notify the contractor of the award and issue a notice to proceed to the contractor upon receipt of acceptable submittals. As noted, substantial completion is set for November 2024 and work may begin as early as February. Financial Impact Funding is provided by the Water Utility Fund through the Capital Investment Program. Recommendation Staff recommends the approval of Resolution No. 2024-07, Awarding the 2024 Well Rehabilitation Project. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building x Financial Stability & Commercial Prosperity x Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2024-07 !Exhibit A: Bid Tabulation Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 64 Jufn!22/ Resolution No. 2024-07 Awarding 2024 Well Rehabilitation Project Whereas, the City of Fridley (City) has eleven wells in regular service that source groundwater from aquifers 199 to 870 feet deep; and Whereas, the pumped water is treated and delivered to the existing public water distribution system; and Whereas, the Cityexisting water provide service to all in the community; and Whereas, the Public Works Department has set a goal for maintenance and rehabilitation of this system; and Whereas, the 2024 Well Rehabilitation Project No. 24-448 (Project) is included Capital Investment Program for the replacement or rehabilitation of the existing well equipment . Now, therefore be it resolved, that the City Council of the City of Fridley hereby receives the bids for the 2024 Well Rehabilitation Project per the attached bid tabulation and awards the project to the lowest responsive bidder, Bergerson-Caswell, Inc. of Maple Plain, MN in the amount of $243,130. nd Passed and adopted by the City Council of the City of Fridley this 22 day of January, 2024. _______________________________________ Scott J. Lund Mayor Attest: Melissa Moore City Clerk 65 Jufn!22/ Exhibit A 2024 WELL REHABILITATION PROJECT NO. 24-448 BID TABULATION BID OPENING: 1/16/2024 10:00 AM BERGERSON-CASWELLKEYS WELL DRILLING CO. ENGINEERS ESTIMATE MAPLE PLAIN, MNST. PAUL, MN EST. EXTENDED VALUEEXTENDED VALUEEXTENDED VALUE SEQ.DESCRIPTIONUNITSQTY UNIT PRICEUNIT PRICEUNIT PRICE Mobilization and Demobilization. Remove and Reinstall Electric 201LS1$ 9,500.009,500.00$ 17,000.00$ 17,000.00$ 25,000.00$ 25,000.00$ Motor, Discharge Head, Column, Shaft & Pump 202HR24$ 3,000.00125.00$ 115.00$ 2,760.00$ 120.00$ 2,880.00$ Shop Time for Cleaning & Repairing Pump 203Rehab Discharge HeadLS1$ 600.00600.00$ 400.00$ 400.00$ 150.00$ 150.00$ 204Replace Discharge Head BearingLS1$ 200.00200.00$ 250.00$ 250.00$ 350.00$ 350.00$ 205Wire Brush Interior Surface of Well CasingLS1$ 5,000.005,000.00$ 3,500.00$ 3,500.00$ 7,500.00$ 7,500.00$ 206Video Well InspectionLS1$ 2,500.002,500.00$ 2,500.00$ 2,500.00$ 2,100.00$ 2,100.00$ Replace 8" x 5' Threaded & Coupled Column Pipe (Sch 40) - Paint 207EA2$ 1,100.00550.00$ 740.00$ 1,480.00$ 750.00$ 1,500.00$ Interior Replace 8" x 10' Threaded & Coupled Column Pipe (Sch 40) - Paint 208EA33$ 23,100.00700.00$ 950.00$ 31,350.00$ 950.00$ 31,350.00$ Interior 209Replace 8" Suction Pipe (Sch 40) - Paint InteriorEA1$ 700.00700.00$ 800.00$ 800.00$ 900.00$ 900.00$ 210Replace Stainless Aligning SpidersEA33$ 5,445.00165.00$ 140.00$ 4,620.00$ 150.00$ 4,950.00$ 211Rehab 1-11/16" x 10' Stainless Steel Line ShaftEA33$ 2,805.0085.00$ 450.00$ 14,850.00$ 500.00$ 16,500.00$ 2121-11/16" Stainless Steel Line Shaft CouplingEA33$ 1,650.0050.00$ 50.00$ 1,650.00$ 50.00$ 1,650.00$ 213Stainless Steel Head ShaftEA1$ 850.00850.00$ 950.00$ 950.00$ 900.00$ 900.00$ 214Replace Existing Rubber Line Shaft BearingsEA34$ 1,360.0040.00$ 35.00$ 1,190.00$ 40.00$ 1,360.00$ 215Rehab Pump Assembly - Replace Bearing Set (All Stages)LS1$ 2,000.002,000.00$ 1,500.00$ 1,500.00$ 3,150.00$ 3,150.00$ 216Rehab Pump Assembly - Replace Bowl ShaftEA1$ 800.00800.00$ 1,000.00$ 1,000.00$ 750.00$ 750.00$ Rehab Pump Assembly - Machine and Furnish & Install Wear Rings 217EA7$ 5,600.00800.00$ 800.00$ 5,600.00$ 450.00$ 3,150.00$ 218Rehab Pump MotorLS1$ 4,000.004,000.00$ 3,850.00$ 3,850.00$ 2,200.00$ 2,200.00$ Furnish & Install 1" Dia. PVC Conduit for Well Level Measuring 219DeviceLF680$ 1,190.001.75$ 2.50$ 1,700.00$ 2.00$ 1,360.00$ SUBTOTAL SCHEDULE A (WELL NO. 2) EXTENDED BID PRICE$ 96,950.0071,400.00$ 107,700.00$ 66 Jufn!22/ 2024 WELL REHABILITATION PROJECT NO. 24-448 BID TABULATION BID OPENING: 1/16/2024 10:00 AM BERGERSON-CASWELLKEYS WELL DRILLING CO. MAPLE PLAIN, MNST. PAUL, MN ENGINEERS ESTIMATE EST. EXTENDED VALUEEXTENDED VALUEEXTENDED VALUE SEQ.DESCRIPTIONUNITSQTY UNIT PRICEUNIT PRICEUNIT PRICE Mobilization and Demobilization. Remove and Reinstall Electric 401LS1$ 9,500.009,500.00$ 17,500.00$ 17,500.00$ 25,000.00$ 25,000.00$ Motor, Discharge Head, Column, Shaft & Pump 402HR24$ 3,000.00125.00$ 115.00$ 2,760.00$ 120.00$ 2,880.00$ Shop Time for Cleaning & Repairing Pump 403LS1$ 600.00600.00$ 400.00$ 400.00$ 150.00$ 150.00$ Rehab Discharge Head 404LS1$ 200.00200.00$ 250.00$ 250.00$ 350.00$ 350.00$ Replace Discharge Head Bearing 405LS1$ 5,000.005,000.00$ 3,500.00$ 3,500.00$ 7,500.00$ 7,500.00$ Wire Brush Interior Surface of Well Casing 406LS1$ 2,500.002,500.00$ 2,500.00$ 2,500.00$ 2,100.00$ 2,100.00$ Video Well Inspection Replace 8" x 5' Threaded & Coupled Column Pipe (Sch 40) - Paint 407InteriorEA2$ 1,100.00550.00$ 740.00$ 1,480.00$ 750.00$ 1,500.00$ Replace 8" x 10' Threaded & Coupled Column Pipe (Sch 40) - Paint 408InteriorEA36$ 25,200.00700.00$ 950.00$ 34,200.00$ 950.00$ 34,200.00$ 409Replace 8" Suction Pipe (Sch 40) - Paint InteriorEA1$ 700.00700.00$ 800.00$ 800.00$ 900.00$ 900.00$ 410EA37$ 6,105.00165.00$ 140.00$ 5,180.00$ 150.00$ 5,550.00$ Replace Stainless Aligning Spiders 411EA37$ 3,145.0085.00$ 325.00$ 12,025.00$ 450.00$ 16,650.00$ Rehab 1-1/2" x 10' Stainless Steel Line Shaft 412EA37$ 1,850.0050.00$ 40.00$ 1,480.00$ 50.00$ 1,850.00$ 1-1/2" Stainless Steel Line Shaft Coupling 413EA1$ 850.00850.00$ 950.00$ 950.00$ 900.00$ 900.00$ Stainless Steel Head Shaft 414EA38$ 1,520.0040.00$ 35.00$ 1,330.00$ 40.00$ 1,520.00$ Replace Existing Rubber Line Shaft Bearings 415Rehab Pump Assembly - Replace Bearing Set (All Stages)LS1$ 2,000.002,000.00$ 1,500.00$ 1,500.00$ 3,500.00$ 3,500.00$ 416EA1$ 800.00800.00$ 950.00$ 950.00$ 1,000.00$ 1,000.00$ Rehab Pump Assembly - Replace Bowl Shaft Rehab Pump Assembly - Machine and Furnish & Install Wear Rings 417EA9$ 7,200.00800.00$ 800.00$ 7,200.00$ 450.00$ 4,050.00$ 418LS1$ 4,000.004,000.00$ 3,850.00$ 3,850.00$ 2,200.00$ 2,200.00$ Rehab Pump Motor Furnish & Install 1" Dia. PVC Conduit for Well Level Measuring 419LF760$ 1,330.001.75$ 2.50$ 1,900.00$ 2.00$ 1,520.00$ Device SUBTOTAL SCHEDULE B (WELL NO. 4) EXTENDED BID PRICE$ 99,755.0076,600.00$ 113,320.00$ 67 Jufn!22/ 2024 WELL REHABILITATION PROJECT NO. 24-448 BID TABULATION BID OPENING: 1/16/2024 10:00 AM BERGERSON-CASWELLKEYS WELL DRILLING CO. MAPLE PLAIN, MNST. PAUL, MN ENGINEERS ESTIMATE EST. EXTENDED VALUEEXTENDED VALUEEXTENDED VALUE SEQ.DESCRIPTIONUNITSQTY UNIT PRICEUNIT PRICEUNIT PRICE Mobilization and Demobilization. Remove and Reinstall Electric 701LS1$ 8,500.008,500.00$ 11,000.00$ 11,000.00$ 12,000.00$ 12,000.00$ Motor, Discharge Head, Column, Shaft & Pump 702HR24$ 3,000.00125.00$ 115.00$ 2,760.00$ 120.00$ 2,880.00$ Shop Time for Cleaning & Repairing Pump 703LS1$ 600.00600.00$ 400.00$ 400.00$ 150.00$ 150.00$ Rehab Discharge Head 704LS1$ 200.00200.00$ 250.00$ 250.00$ 350.00$ 350.00$ Replace Discharge Head Bearing 705LS1$ 5,000.005,000.00$ 3,500.00$ 3,500.00$ 4,500.00$ 4,500.00$ Wire Brush Interior Surface of Well Casing 706LS1$ 2,500.002,500.00$ 2,500.00$ 2,500.00$ 2,100.00$ 2,100.00$ Video Well Inspection Replace 8" x 5' Threaded & Coupled Column Pipe (Sch 40) - Paint 707InteriorEA2$ 1,100.00550.00$ 740.00$ 1,480.00$ 750.00$ 1,500.00$ Replace 8" x 10' Threaded & Coupled Column Pipe (Sch 40) - Paint 708InteriorEA9$ 6,300.00700.00$ 950.00$ 8,550.00$ 950.00$ 8,550.00$ 709Replace 8" Suction Pipe (Sch 40) - Paint InteriorEA1$ 700.00700.00$ 800.00$ 800.00$ 900.00$ 900.00$ 710EA10$ 1,650.00165.00$ 140.00$ 1,400.00$ 150.00$ 1,500.00$ Replace Stainless Aligning Spiders 711EA10$ 850.0085.00$ 300.00$ 3,000.00$ 300.00$ 3,000.00$ Rehab 1-3/16" x 10' Stainless Steel Line Shaft 712EA10$ 500.0050.00$ 40.00$ 400.00$ 30.00$ 300.00$ 1-3/16" Stainless Steel Line Shaft Coupling 713EA1$ 850.00850.00$ 850.00$ 850.00$ 650.00$ 650.00$ Stainless Steel Head Shaft 714EA11$ 440.0040.00$ 35.00$ 385.00$ 40.00$ 440.00$ Replace Existing Rubber Line Shaft Bearings 715Rehab Pump Assembly - Replace Bearing Set (All Stages)LS1$ 2,000.002,000.00$ 1,250.00$ 1,250.00$ 2,100.00$ 2,100.00$ 716EA1$ 800.00800.00$ 950.00$ 950.00$ 750.00$ 750.00$ Rehab Pump Assembly - Replace Bowl Shaft Rehab Pump Assembly - Machine and Furnish & Install Wear Rings 717EA4$ 3,200.00800.00$ 800.00$ 3,200.00$ 450.00$ 1,800.00$ 718LS1$ 4,000.004,000.00$ 3,250.00$ 3,250.00$ 1,800.00$ 1,800.00$ Rehab Pump Motor Furnish & Install 1" Dia. PVC Conduit for Well Level Measuring 719LF200$ 350.001.75$ 2.50$ 500.00$ 2.00$ 400.00$ Device TOTAL SCHEDULE C (WELL NO. 7) EXTENDED BID PRICE$ 46,425.0042,540.00$ 45,670.00$ TOTAL OF EXTENDED BID (Schedules A+B+C)190,540.00$ 243,130.00$ 266,690.00$ 68 Jufn!23/ AGENDA REPORT Meeting Date:January 22, 2024 Meeting Type:City Council Submitted By:James Kosluchar, Public Works Director Jason Wiehle, Utility Manager Title Resolution No. 2024-10, Authorizing a Grant Agreement with the Minnesota Pollution Control Agency for Locke Park Water Treatment Augmentation Design Background Last Fall, the Minnesota Pollution Control Agency (MPCA) issued a request for grant proposals for drinking water planning and design funds for Per-and polyfluoroalkyl substances (PFAS) treatment. This opportunity provides funding for planning and design of PFAS treatment systems for owners and operators of community drinking water supply systems in Minnesota. Eligible applicants include owners or operators of community drinking water supply systems in Minnesotawho have source water impacted by PFAS exceeding recently increased standards.Eligible projects include staff and consultant costs to plan and design for drinking water treatment systems to addressPFAS contamination for community drinking water supply systems. The City of Fridley(City)has qualifying impacts and measurable PFAS at its Well 10. No other source of health, the City removed this well from service years ago upon the discovery of PFAS above guidance established by the Minnesota Department of Health (MDH), while feasibility of treating this well impacted by PFAS was pursued. In 2022, the City performed a feasibility study for treatment of PFAS at Well 10 with a granular activated carbon (GAC) system. The results of this study indicated that treatment of Well 10 source water with GAC would reduce PFAS beyond measurable limits. In 2023, the City made a separate application to fund construction of such a system through the State of Minnesota. On behalf of the City, Jason Wiehlemade an application to the MPCA in November2023 for the program andthe City of Fridley hasbeen awarded the full application amount of$500,000. This grant would fund planning and design needed to construct the upgrades at the Locke Park Water Treatment Plant, which is currently underfunded. The designwould need tobe completed no later than June 30, 2027. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 69 Jufn!23/ Financial Impact This grant will fill an unfunded gap for the cost of planning and design for the Locke Park Water Treatment Augmentation Design, allowing the City to manage water rates to its customers while maximizing the quality of its drinking water and flexibility in supply and treatment processes. This funding is not impacted by participation in recent settlements. Recommendation Staff recommend the approval of Resolution No. 2024-10, Authorizing a Grant Agreement with the Minnesota Pollution Control Agency for Locke Park Water Treatment Augmentation Design. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building X Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2023-10 !Sample Grant Agreement p-f2-59c-fy24 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 6: Jufn!23/ Resolution No. 2024-10 the State of Minnesota recently made funding available to assist community water supplies impacted by per-and polyfluoroalkyl substances (PFAS); and nd Passed and adopted by the City Council of the City of Fridley this 22 day of January, 2024 _______________________________________ Attest: Scott J. Lund Mayor Melissa Moore City Clerk 71 Jufn!23/ Grant Agreement State of Minnesota Epd!Uzqf;!!Dpousbdu0Hsbou!Sfgfsfodf TXJGU!Dpousbdu!ovncfs; BJ; Bdujwjuz!JE; Uijt!hsbou!bhsffnfou!jt!cfuxffo!uif!tubuf!pg!Njooftpub-!bdujoh!uispvhi!jut!Dpnnjttjpofs!pg!uif!Minnesota Pollution Control Agency-!631!Mbgbzfuuf!Spbe!Opsui-!Tu/!Qbvm-!Njooftpub!66266.obnf!boe! beesftt!)#Hsbouff#*/!)Opuf;!Bmm!Njooftpub!Tubuvuf!sfgfsfodft!dbo!cf!gpvoe!po!uif!Njooftpub!Pggjdf!pg!uif!Sfwjtps!pg! Tubuvuft!xfctjuf!bu!iuuqt;00xxx/sfwjtps/no/hpw0/* Recitals 2/Voefs!Njoo/!Tubu/!¨!227/14-!tvce/!3-!uif!Tubuf!jt!fnqpxfsfe!up!foufs!joup!uijt!hsbou/ 3/Uif!Tubuf!jt!jo!offe!pg!uif!qspkfdu!obnf 4/Hsbouff!xjmm!dpnqmz!xjui!sfrvjsfe!hsbout!nbobhfnfou!qpmjdjft!boe!qspdfevsft!tfu!gpsui!uispvhi! 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