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7-10-24 Public Arts Commission Meeting July 10, 2024 6:00 PM Fridley Civic Campus, 7071 University Ave N.E. Agenda Call to Order Roll Call Approval of Agenda Approval of Meeting Minutes 1.Approve June 12, 2024, Public Arts Commission Minutes New Business 2.Review Signed Contract for Artist Jessica Turtle 3.Review Public Input Map for Art Locations -Focus to refine for Commission Recommended Final 4.Review Each Commissioner's top 3 Fridley locations for Public Art. Prepare Matrix of Priority Locations Old Business Other Items Adjournment Accessibility Notice: If you need free interpretation or translation assistance, please contact City staff. Si necesita ayuda de interpretación o traducción gratis, comuníquese con el personal de la ciudad. Yog tias koj xav tau kev pab txhais lus los sis txhais ntaub ntawv dawb, ces thov tiv tauj rau Lub Nroog cov neeg ua hauj lwm. Haddii aad u baahan tahay tarjumaad bilaash ah ama kaalmo tarjumaad, fadlan la xiriir shaqaalaha Magaalada. Upon request, accommodation will be provided to allow individuals with disabilities to participate in any City of Fridley services, programs or activities. Hearing impaired persons who need an interpreter or other persons who require auxiliary aids should contact CityClerk@FridleyMN.govor (763) 572-3450. 1 Jufn!2/ AGENDA REPORT Meeting Date:July 10, 2024 Meeting Type:Public ArtsCommission Submitted By:Julianne Beberg, Office Coordinator Title Approve June 12, 2024, Public Arts Commission Minutes Background Approve June 12, 2024, Public Arts Commission Minutes Financial Impact Recommendation Approve June 12, 2024, Public Arts Commission Minutes Attachments and Other Resources June 12, 2024, Public Arts Commission Minutes Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 2 Jufn!2/ Public Arts Commission June 12, 2024 6:00 PM Fridley Civic Campus, 7071 University Ave N.E. Minutes Call to Order 6:00 PM Present Josh Collins Ryan Fugleberg Gary Osterbauer Kara Ruwart Frank Sedzielarz Maija Sedzielarz Gary Swanson Staff Liaison: Scott Hickok Absent Council Liaison: Ann Bolkcom Approve of Meeting Minutes N/A New Business Introduction of Kara Ruwart, newest Council appointed Commissioner. Commissioner Ruwart provided a detailed background of her interest in and her work in art. The Commissioners welcomed Ruwart and provided a brief introduction of themselves as well. Contract Review for Artist, The Commission Reviewed the proposed language for the contract between the Artist and agencies of the City of Fridley and the Rice Creek Watershed District. A general discussion ensued with overall agreement on the language. The commission also reviewed the language questioned by, or needing refinement as requested by the Artist. Again, the consensuswas that the languageand Artist requested modifications appeared reasonable and supported. Old Business 501C3 Progress Report Scott Hickokexplainedthe work being completed by Mayor Lund in forming the non-profit. The Mayor has selected the Board members. Two of the final three members selected were selected from a group of three individuals who had indicated an interest in being involved in the 3 Jufn!2/ Public Arts Commission Minutes Page 2 Meeting 7/1/2024 Public Arts Initiative. After interviewing the candidates, the decision was made that Kara Ruwart would be appointed to the Commission and the other two interested parties would be on the non-profit Board. Now that the name and the board members have been selected, the Mayor has sought legal assistance on the IRS portions of the non-profit formation to assure proper legal steps have been considered. Filing of the non-profit with the Secretary of State will be the next order of business. Other Items Debrief on June 1, 2024, City Open House The Commission discussed their experiences at the open house. Overall the experience was positive. Comments regarding the area under the canopy point to additional work necessary for the safety of park users. Commissioner Maija Sedzielarz was aware of a fall during the event that was clearly related to the varying surface levels being difficult to make out as a person walks through the area. Scott Hickok explained that safety features were planned into furniture (that had not yet been installed) and other demarcation that would guide users avoid such accidents in the future. Commissioners were generally pleased with the event. A comment regarding parking working out for the event, due to turnover, was noted. TEDx Talk Public Art Commissioner Frank Sedzielarz provided a TEDx Talk on public Art. The speaker was Jack Becker, of Forecast Public Art. Retired after 42 years Jack Becker directed Public Art with Forecast from 1978 both inspired and inspiring for the Commission. The importance of public art to the community was an important theme for the presentation. Examples of public art initiatives given were incredible and similar projects in Fridley doable. On-Boarding Manual Scott Hickok indicated that the On-Boarding Manual had been prepared by Danielle Herrick in the City Clerks office and was being offered as an educational element of the packet. The Council manual also allows the Commission members to see what is provided for new Council members and allows a glimpse into the future Commissioner Packet that is being prepared currently. Adjournment 8:06 p.m. Respectfully submitted, Scott Hickok Recording Secretary 4 Jufn!3/ PUBLIC ART AGREEMENT CITY of FRIDLEY, RICE CREEK WATERSHED DISTRICT and JESSICA TURTLE Moore Lake Artwork Installation This agreement is entered into by the City of Fridley, a home-rule charter city of the State of a Turtle, an individual -themed Artwork for long-term outdoor display at Moore Lake Park, a public park owned and maintained by CITY. In consideration of the terms and conditions set forth herein and the mutual exchange of consideration, the sufficiency of which hereby is acknowledged, City, District and Artist agree as follows: 1.Scope of Work ARTIST will determine the artistic expression, design, dimensions and materials of the Artwork, subject to review and acceptance by CITY and DISTRICT, as set forth in this Agreement. ARTIST will prepare three conceptual designs with concept-level budgets. On selection by CITY and DISTRICT, ARTIST will prepare a design and budget for CITY and DISTRICT concurrence. ARTIST will create the artwork and will coordinate with CITY on installation. The more specific terms for selection and creation of the artwork are as follows: a. Site and Concept Review. ARTIST, CITY and DISTRICT will meet at the installation site to review options for location and orientation of Artwork. CITY and DISTRICT will communicate their interests in the form of the Artwork and the purposes that they wish to achieve in its creation and display. CITY will supply ARTIST with the specific location of the artwork, and information that bears on ensuring Artwork is compatible with the site with respect to public access and safety, security of Artwork, installation and maintenance, and other relevant considerations. The Artwork must be durable for its outdoor location and its presence in an unsecured public space exposed to elements such as weather, temperature variation, and considerable movement of people and equipment. ARTIST will ensure that maintenance requirements are reasonable in time and expense. b. Conceptual Design. Within 60 days from the date of this agreement, ARTIST will submit to CITY and DISTRICT up to three conceptual designs with concept-level budgets of about $16,000. Each design will include: (i) A sketch (in plan and elevation); proposed materials and samples, colors, finishes, textures and patinas; the orientation of the Artwork relative to the site and a written expressed. (ii) A budget for the cost of design, materials, fabrication, insurance, transportation and instal 1 DOCSOPEN\\FR520\\2\\962002.v1-7/1/24 5 Jufn!3/ profit. The budget will represent the entire amount to be paid to ARTIST by CITY and DISTRICT. CITY and DISTRICT will consult internally, with each other and, as needed, with ARTIST to select a conceptual design. If CITY and DISTRICT are unable to select a conceptual design, they may by written notice terminate the agreement.. In this case, CITY will compensate ARTIST in the Commented \[1\]: Amend: If CITY and DISTRICT are unable to select a conceptual design, they may amount of $1000, and DISTRICT will reimburse CITY for $500. by written notice terminate the agreement --and compensate the artist for the agreed to design fee c. Design. Within 60 days of conceptual design selection, ARTIST will prepare the design and of X. budget. The design will include presentation-quality materials, such as colored drawings or Commented \[CH2R1\]: You should clarify with computer-generated color images (in plan and elevation) and/or three-dimensional models that Jessica the distinction between b and c. If, with that accurately reflect the Artwork and how it will be installed at the site; mock-ups; final color and clarification, Jessica believes she should receive payment for preparing the concept design, and the materials samples; and proposed fabrication methods. The design will fix and describe the size city and district are amenable to that, then we can and character of the Artwork and its relationship to the site, including architectural, structural, edit accordingly. mechanical and electrical systems, materials and other components as may be appropriate, and Commented \[KS3R1\]: Yes, she would like will distinguish between the Artwork and associated elements that ARTIST will produce, and any structural or other element of the installation site that CITY is responsible to prepare. The design in time for attend planning meetings (also open must be of detail sufficient for CITY to conform that site and Artwork maintenance requirements are met. comfortable with approx. $500 from RCWD. The design-level budget will conform to the requirements of paragraph 1.b(ii), above, but at a design level of precision. The design and budget will be approved by concurrence of CITY and DISTRICT. CITY and DISTRICT will consult internally, with each other and, as needed, with ARTIST to determine concurrence. CITY and DISTRICT each have discretion to approve, approve with revision, or reject the design, but will coordinate so that a single response is provided to ARTIST. The response will specify any requested revision to the design, with the reason for the request. If the response is to request a revision or to reject the design, the parties will consult promptly to determine whether there is a design in which the parties concur. CITY and DISTRICT will communicate in writing to ARTIST the decision reached by the parties as to the design. ARTIST will supply to CITY and DISTRICT the documents constituting the approved design. ARTIST will design the Artwork so that it may be removed and relocated without damage, destruction or other change of the Artwork. Commented \[4\]: Typo & repeated statement with different terms as listed in the last line of section b. (see note). If CITY and DISTRICT are not able to approve the design and budget, they may by written notice Commented \[CH5R4\]: See prior comment terminate the agreement. In this case, CITY will compensate ARTIST in the amount of $1200, and Commented \[KS6R4\]: DISTRICT will reimburse CITY $600. maybe that helps with the difference between the two d. Creation and Installation. After Commented \[KS7R4\]: construct the Artwork in accordance with the approved design and the Artwork will be ready for confusion, she could already be preparing budgets installation by December 1, 2024. CITY will prepare the site in accordance with the specifications and that detailed design plan in the concept designs detailed in the design. ARTIST will provide for the transportation of the Artwork to the site. already. She did mention she was waiting on some ARTIST and CITY will coordinate on the timing of installation, the equipment required for material estimates before bringing concept designs installation, traffic or other site controls during installation, and the installation itself. Before forward. Because she wanted to make sure those concepts were even possible within the budget we installation, ARTIST will inspect the site to ensure that it is ready to receive the Artwork and have. 2 DOCSOPEN\\FR520\\2\\962002.v1-7/1/24 6 Jufn!3/ compliant with any specifications in the design. If it is not, ARTIST will notify CITY and CITY promptly will take necessary steps to address the concern. If ARTIST does not install the Artwork, ARTIST will supervise and approve the installation. All work, whether performed by ARTIST or CITY, will be performed by qualified professionals and licensed contractors as required by law. CITY will notify DISTRICT of installation plans so that DISTRICT may be present. A party may film, photograph or otherwise document installation and may use such documentation as the party chooses. CITY will provide and install a durable plaque on or near the Artwork containing a credit to ARTIST and a copyright notice substantially in the following form: element on which the Artwork rests, it will be done in consultation with ARTIST. e. Acceptance. Upon installation, CITY and DISTRICT will determine that the Artwork conforms to and has been installed in accordance with the approved design. On the concurrence of CITY and DISTRICT therein, CITY will transmit to ARTIST, in writing, an acceptance of the Artwork. f. Maintenance Manual. ARTIST will provide a maintenance manual with a description of all materials, processes and products utilized in the Artwork and the required care and upkeep involved, as well as recommended procedures for any necessary conservation. g. Outreach. After the Artwork is installed, Artist will be available with reasonable advance notice for at least one event in 2025 related to presenting the Artwork for community outreach purposes. The parties will consult to coordinate such event(s). DISTRICT will compensate ARTIST Commented \[8\]: There should be an agreed to compensation amount listed here for the ARTIST's will be compensated $35 to $75 per hour depending on level of involvement for outreach- time. related activities in partnership with DISTRICT. Commented \[CH9R8\]: We can insert whatever the city and district agree to. 2.Payment replaced with a number. Commented \[KS10R8\]: I realized she used the old On receipt of approved design documents under paragraph 1.c, above, CITY will transmit to version, so I re added my numbers and edits. ARTIST payment equal to the materials budget stated therein and 20 percent of the remaining budget amount. Within 30 days of CITY acceptance of the Artwork and receipt of the Commented \[KS11R8\]: rate from her. maintenance manual, CITY will transmit to ARTIST the remaining payment as stated in the approved design and DISTRICT will transmit to CITY a payment in the amount of $6,000. Commented \[KS12R8\]: Added hourly rate range 3.Warranties a. Warranties of Title. ARTIST represents and warrants: Commented \[13\]: I'd prefer a more flexible term on duplication. It's common practice to produce and sell reproductions. (i) the artistic effort of the Artwork is solely that of ARTIST; Commented \[CH14R13\]: This and 4.a distinguish between duplication (not permitted) and (ii) the Artwork is unique and original and does not infringe on any copyright or the right reproduction (permitted). I used standard text. If of another; see that Jessica is asking for duplication rights. (iii) the Artwork (or duplicate thereof) has not been accepted for sale elsewhere; Commented \[KS15R13\]: Please added additional clarification if possible on flexibility for (iv) the Artist has not sold, assigned, transferred, licensed, granted, encumbered or used reproductions before I send this back to Jessica and the Artwork or any element thereof or any copyright related thereto so as to impair any right granted by this Agreement; Commented \[CH16R13\]: See added text at 4.a below. 3 DOCSOPEN\\FR520\\2\\962002.v1-7/1/24 7 Jufn!3/ (v) the Artwork is free and clear of any lien; (vi) the Artist has the full power to enter into and perform each term of this agreement. b. Warranties of Quality. ARTIST represents and warrants: (i) ARTIST standards and free from defective or inferior materials and workmanship (including any Artwork); (ii) the materials that the Artwork contains are not currently known to be harmful to public health and safety in the manner in which they are incorporated into the Artwork; (iii) maintenance of the Artwork will not require procedures substantially in excess of those described in the maintenance manual that the ARTIST has prepared; (iv) the Artwork will maintain its physical integrity and remain materially in its installed condition for three years from the date of CITY acceptance under paragraph X1.e, above, provided that CITY maintains the Artwork in accordance with the maintenance manual. installation as suitable for outdoor display in the range of expected conditions. ARTI warranty under paragraph 3.b(iv) does not extend to damage to the Artwork resulting from extraordinary weather conditions, treefall, or vandalism. In the event of a failure of item the paragraph 3.b(iv) warranty, CITY will give prompt notice to ARTIST and ARTIST will cure the breach promptly, satisfactorily and consistent with professional conservation standards, at no expense to CITY. Commented \[17\]: I would like to request a clear liability clause in the event of vandalism. If after three years the Artwork ceases to maintain its physical integrity and remain materially in Commented \[CH18R17\]: its installed condition, and CITY wishes to repair or restore the Artwork, CITY will make Commented \[CH19R17\]: See added text at 3.b reasonable efforts to contact ARTIST, and ARTIST will have the right of first refusal to make or Commented \[20\]: refusal supervise repair or restoration for reasonable compensation. Commented \[CH21R20\]: thx 4.Ownership and Intellectual Property Rights a. Ownership. On CITY acceptance of the Artwork under subsection 1.e, above, CITY will take possession and exclusive ownership of the Artwork. ARTIST retains all other rights to the Commented \[22\]: See comment on 3. a. (iii) Artwork provided through the Copyright Act of 1976, 17 U.S.C., 101 et. seq. As the Artwork is Commented \[CH23R22\]: Discussed above unique, ARTIST will not make an exact reproductiona duplicate of the final design and dimension of the Artwork, nor will ARTIST grant a third party the right to reduplicate the artistic design and Commented \[KS24R22\]: dimension of the Artwork without the written permission of CITY. For the purpose of this section does not want exact copies of this art piece elsewhere but fine with using it for inspiration or as 4 and of paragraphobject of the same design and dimension as an example for another piece or using parts of it. the Artwork, or so nearly the same that a viewer reasonably would confuse the duplicate and Commented \[CH25R22\]: See added text; my attempt at definition. 4 DOCSOPEN\\FR520\\2\\962002.v1-7/1/24 8 Jufn!3/ the Artwork. A reproduction is any two- or three-dimensional rendering of the Artwork that is not a duplicate. b. License. ARTIST grants CITY and DISTRICT, and their successors and assigns, an irrevocable royalty-free, non-exclusive license to make two-dimensional reproductions of the Artwork for use on their websites, and in brochures, media, publicity, catalogs, and similar non-commercial publications. All such reproductions will contain a credit to ARTIST and a copyright notice in effort in any use of a reproduction to acknowledge CITY in substantially the fol c. Removal. CITY may remove the Artwork from public display for maintenance or for any other reason and is not obligated to replace the Artwork to the site. The following terms apply to removal: (i) CITY will attempt to remove the Artwork in a way that does not damage, alter, modify, distort or destroy the Artwork, however ARTIST recognizes removal may have such an effect. ARTIST acknowledges that this provision qualifies under 17 U.S.C. Section 113(d) so as to waive rights under 17 U.S.C. Section 106A. (ii) If, at the time of removal, it is determined that the Artwork may be removed without damage, alteration, modification, destruction, distortion or other change, CITY will give notice as required by 17 U.S.C. Section 113(d)(2) and (3). On completion of the Artwork, of Copyrights as provided under 17 U.S.C. Section 113(d)(3). ARTIST further agrees to update information with the Register of Copyrights so as to permit notification of intent to remove the Artwork. d. Alteration of Artwork. CITY will not intentionally alter, modify, change, destroy or damage the Artwork without permission from ARTIST. CITY will make reasonable efforts to avoid causing Act. If CITY fails to maintain the Artwork in accordance with the maintenance manual, ARTIST to ARTIST from the Artwork and reproductions thereof until the Artwork is repaired or restored e. Alteration of Installation Site. CITY will notify ARTIST of any proposed significant alteration of the immediate site that would affect the intended character and planning and executing any such alteration. CITY will make a reasonable effort to maintain the integrity of the Artwork. f. Relocation permission. ARTIST will not unreasonably withhold approval of relocation. If ARTIST approves relocation, ARTIST will provide CITY with written handling instructions. If ARTIST is deceased or otherwise unable to give consent, the owner of the Artwork 5 DOCSOPEN\\FR520\\2\\962002.v1-7/1/24 9 Jufn!3/ copyright will not unreasonably withhold permission, keeping in mind the intent of ARTIST at the time of commission and fabrication. g. Disposal of the Artwork. Prior to disposing of the Artwork (i.e. selling it or giving it to a third party or throwing it away), CITY will make a reasonable attempt to notify ARTIST of its intentions and will provide ARTIST with 30 d. ARTIST shall have the right of first refusal to take back or repurchase the Artwork from CITY. Should CITY be selling the Artwork to a third party, ARTIST shall compensate CITY for the amount that CITY was to receive from the third party for the Artwork. 5.Independent Contractor ARTIST is an independent contractor under this agreement. ARTIST will select the means, method and manner of designing and creating the Artwork. Nothing herein contained is intended or is to be construed to constitute ARTIST as the agent, representative or employee of CITY or DISTRICT in any manner. 6.Duty of Care; Indemnification The parties will perform all obligations under this agreement in good faith, with reasonable promptness, and with a shared intent to achieve the purpose of the agreement in collaboration. In applying the standard of reasonable promptness, ARTIST recognizes that decisions of CITY and DISTRICT may be subject to internal procedures. Each party will perform any acts under this agreement with due care. Each party will hold the other parties, their council or board members and their employees harmless, and indemnify them, as to all third-party claims or actions, and all costs (including reasonable attorney fees), damages and liabilities of any nature attendant thereto, to the extent d otherwise wrongful act or omission, or breach of a specific duty under this agreement. The indemnification obligation is not limited by a limitation on the amount or type of damages, compensation or benefits payable by or fo acts or other employee benefit acts. 7.Covenants Between City and District CITY covenants, for the benefit of DISTRICT, that once accepted, the Artwork will be maintained materially in its installed condition and in its installed location for at least three years from the Commented \[26\]: This is not common. Typically, date of acceptance. CITY and DISTRICT covenant that they will cooperate in use of the Artwork for ARTIST will provide copies of fees or costs to the education and outreach efforts conducted together or by one party. CITY to hold on record. Commented \[CH27R26\]: The six-year clause is 8.Records Pertaining to Fees or Costs required by statute. It would meet the statute to specify that Jessica will transfer all such ARTIST will maintain provide all records pertaining to fees or costs incurred in connection with documentation to the city, and the city will hold it for six years. the performance of this agreement to CITY. CITY must hold and maintain records for six years from the date of Artwork acceptance. An authorized representative of CITY, DISTRICT or the state Commented \[KS28R26\]: I made some edits. Will that text work? auditor may have access to and the right to examine, audit and copy any such records during normal business hours. Commented \[CH29R26\]: Yes 6 DOCSOPEN\\FR520\\2\\962002.v1-7/1/24 10 Jufn!3/ 9.No Waiver The failure of a party to insist on the strict performance by another party of any provision or obligation under this agreement, or to exercise any option, remedy or right herein, will not waive Commented \[30\]: If the installation requires the assistance of CITY employees, who is held liable in condition or obligation, all of which will remain in full force and affect. The waiver of a party on the event damage was to occur? Please clarify. one or more occasion of any provision or obligation of this agreement will not be construed as a waiver of any subsequent breach of the same provision or obligation, and the consent or approval Commented \[CH31R30\]: The text says the city is responsible for acts and omissions of its by a party to or of any act by another requiring consent or approval will not render unnecessary employees/contractors associated with storing or installing the work. If this suits Jessica, but she finds the text unclear, we can elaborate a bit or Notwithstanding any other term of this agreement, CITY and DISTRICT waive no immunity in tort. otherwise seek to clarify. It may be helpful to know This agreement creates no right in a third party and, as to CITY and DISTRICT, waives no immunity, and recite more specifics about how the artist and the city each will be engaged in storage and defense or liability limit with respect to any third party. installation. 10. Allocation of Risk; Insurance Commented \[KS32R30\]: Please elaborate a bit more to help with clarification and liability of CITY ARTIST bears the risk of loss of, or damage to, design materials, the Artwork and its constituent the CITY needs to be involved until we know what materials until installation of the Artwork is completed, except that CITY will be responsible: (a) the final design is. I know she was working with during such time the partly or wholly completed Artwork is assuming the city will have to help transport and help with securing it to the ground/concrete via moving or installing the Artwork. Before CITY takes custody of the Artwork and before installation begins, CITY and ARTIST will concur in a written description of custody arrangements, and of installation steps and specifications, and the role of each party in these. Commented \[CH33R30\]: sure what can be said more precisely without The description will seek for roles to be distinct so that in the event of damage, responsibility is having the details of the artwork, the site and how clear. the city and Jessica ought to have a go at the text.) At all times until the Artwork is accepted, ARTIST will have and keep in force the following Commented \[34\]: See comment above. insurance coverages: Commented \[CH35R34\]: Regardless of the text above, I expect we still want a single policy to cover A. damage from loading to unloading and installation. ongoing and completed operations on an occurrence basis. insuring artwork. B. Automobile liability: $1.5 million combined single limit each occurrence coverage Commented \[KS36R34\]: Example from another art for bodily injury and property damage covering all vehicles on an occurrence contract in email. basis. Commented \[CH37R34\]: The example is not C. Freight and installation all risk property coverage: Covering loading, this insurance. Jessica is responsible for the transportation, unloading and installation, with a minimum limit equal to the amount to be paid to ARTIST before acceptance. D. m the ARTIST. ARTIST may fulfill this requirement by advising CITY and DISTRICT in Artwork is damaged or lost during transport or writing that ARTIST is performing as an individual under this agreement and has no employees. just regarding return of funds paid. So I think the District can forego this insurance, and the city can An umbrella or excess policy may be used for a general or automobile liability limit above $1 million. ARTIST will not commence work until it has filed with CITY a certificate of insurance otherwise carry this insurance, she may ask to be paid for the cost of the premium. 7 DOCSOPEN\\FR520\\2\\962002.v1-7/1/24 11 Jufn!3/ evidencing the required coverages and naming CITY and DISTRICT as additional insureds for general liability and, if applicable, umbrella or excess liability, along with a copy of the additional primary coverage on a noncontributory basis. The certificate will name CITY as a holder and will state that CITY will receive written notice before cancellation, nonrenewal or a change in the limit of any described policy under the same terms as ARTIST. 11. Notices Any written communication required under this agreement to be provided in writing will be directed to the party representative as follows: To CITY: Scott Hickok, Community Development Director City of Fridley Commented \[CH38\]: City insert \[ \] To DISTRICT: Kendra Sommerfeld, Communications and Outreach Manager Rice Creek Watershed District 4325 Pheasant Ridge Drive NE Blaine, MN 55449 ksommerfeld@ricecreek.org To ARTIST: Jessica Turtle, Public Artist Treehaus Studio 2878 50th Avenue Osceola, WI 54020 jessica@treehausstudio.art Commented \[39\]: Added Each of the above individuals may in writing designate another individual to receive communications under this agreement. Where this agreement specifies that CITY or DISTRICT will make a written determination, the determination of the CITY or DISTRICT representative named above is made with authority delegated by the represented entity. 12. Termination Except as specified in subsections paragraphs 1.b and 1.c, CITY or DISTRICT may terminate this agreement only for a material breach by ARTIST. ARTIST may terminate this agreement only for a material breach by CITY or DISTRICT. The terminating party will provide written notice specifying the basis for termination, and allow at least 30 days for cure. At the request of a party, the parties will meet during the cure period to review the basis for termination and consider resolution. 8 DOCSOPEN\\FR520\\2\\962002.v1-7/1/24 12 Jufn!3/ If the agreement is termin agreement, ARTIST will reimburse CITY for payment made under section 2, above. If the agreement is terminated due to failure of CITY or DISTRICT pursuant to the terms of this agreement, does not include compensation for lost opportunity or publicity. Absent termination for material breach, the agreement will terminate six months after payment has been made under section 2, above. Duties of care; obligations to hold harmless and indemnify; warranty terms; terms governing ownership and intellectual property; and document-retention requirements will survive termination of the agreement. 13. Choice of Law; Venue This agreement will be construed under and governed by the laws of the State of Minnesota. Venue for any action will lie in Anoka County. 14. Whole Agreement The entire agreement between the parties is contained herein and this agreement supersedes all oral agreements and negotiations relating to the subject matter hereof. Any modification of this agreement is valid only when reduced to writing as an amendment to the agreement and signed by the parties hereto. IN WITNESS WHEREOF, intending to be legally bound, the parties hereto execute and deliver this agreement. \[signatures\] 9 DOCSOPEN\\FR520\\2\\962002.v1-7/1/24 13 Jufn!3/ AGENDA REPORT Meeting Date:July 10, 2024 Meeting Type:Public ArtsCommission Submitted By:Scott Hickok, Community Development Director Title Review Signed Contract for Artist Jessica Turtle Background The Public Arts Commission has been introduced to the concept of partnering with the Rice Creek Watershed District and an Artist certified through their Water Stewardship Program. Jessica Turtle met the qualifications as an artist and graduate of the Stewardship program and was introduced to the Public Arts Commission. Much work has been done negotiating the terms of the contract between the artist agencies and their respective Attorneys. The result is a finished contract that represents the terms of thework and provides a structure for what we can expect for process in the creation of a piece of art for the recently redesigned Moore Lake Beach Park. A copy of the contract in its final mark-up has been included in your packet for you to observe. As we have said about this initial piece of art, its installation will be a learning journey for us and we will structure our recommendations for an overall Public Art Installation Policy, in part based on the learning will gain through this installation. In the spirit of that learning process, I thought it would be important to share the marked-up version of the contract. This would help tell a bit of the story of what terms work well, and what terms needed refinement. The City Council will receive the executed draft with signatures on Monday evening on their Council Agenda. By meeting time on Wednesday evening, the contract presumably will have been signed and our first art installation project will be underway. Financial Impact There have been commitments of $16,000 dollars to date. The Rice Creek Watershed District will provide $6,000 dollars. Mary T of Crooners Restaurant will provide the remaining $10,000. We are grateful to our source donors and appreciate these thoughtful contributions. The cost of administration by the City will be absorbed. Recommendation Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 14 Jufn!3/ Staff recommends that the Commission review the contract for educational/instructional purposes and gain an understanding of the timeline and process as outlined in the contract. Attachments and Other Resources Agreement/contract Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 15 Jufn!4/ GSJEMFZ!QVCMJD!BSU!QMBO Tvnnbsz!Sfqpsu!boe!Gjobm!Sfdpnnfoebujpot Tvcnjuufe!cz!Hsfudifo!Ojdipmmt-!Mpdbm!Jojujbujwft!Tvqqpsu!Dpsqpsbujpo!)MJTD*!Uxjo!Djujft Opwfncfs!3134 Dpowfofe!cz!MJTD!Uxjo!Djujft0Dpssjeps! Iptufe!cz;!!Djuz!pg!Gsjemfz Efwfmpqnfou!Jojujbujwf!)DEJ* 16 Jufn!4/ PWFSWJFX Up!hvjef!uif!Gsjemfz!Qvcmjd!Bsu!Qmbo-!uif!Djuz!pg!Gsjemfz!fomjtufe!MJTD!Uxjo!Djujft“!Dpssjeps!Efwfmpqnfou! Jojujbujwf!)DEJ*!up!gbdjmjubuf!b!tfsjft!pg!dpnnvojuz!xpsltipqt!gspn!Tfqufncfs!up!Pdupcfs!3134!up!hbuifs! dpnnvojuz!joqvu/!!Uif!Dpssjeps!Efwfmpqnfou!Jojujbujwf!pggfst!b!xbz!gps!uif!dpnnvojuz!up!jogpsn!boe!hvjef! qpmjdz!jojujbujwft!jo!b!qspbdujwf!xbz/!! 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Uivstebz-!Pdupcfs!6-!3134<!!7;11!.!9;11!qn!}!Gsjemfz!Djuz!Ibmm Qmboojoh!Dpnnjttjpo/ BMM!FWFOUT!BSF!GSFF!BOE!PQFO!UP!UIF!QVCMJD TQPOTPSFE!CZ Gps!npsf!jogpsnbujpo-!dpoubdu; Tdpuu!Ijdlpl-!Gsjemfz!Dpnnvojuz!Efwfmpqnfou!Ejsfdups 874.683.46:1!ps!tdpuu/ijdlplAgsjemfzno/ Hsfudifo!Ojdipmmt-!MJTD!Uxjo!Djujft 723.438.325:!ps!hojdipmmtAmjtd/psh xxx/gsjemfzno/hpw ++!Dijmedbsf!xjmm!cf!qspwjefe!cz!sfrvftu!pomz/!!Qmfbtf!STWQ!up!Hsfudifo! Ojdipmmt!bu!!723.438.325:!pof!xffl!jo!bewbodf!pg!fbdi!xpsltipq!jg!zpv! xpvme!mjlf!up!sfrvftu!dijmedbsf/ Tvnnbsz!Sfqpsu!'!Gjobm!Sfdpnnfoebujpot 83 Gsjemfz!Qvcmjd!Bsu!Qmbo 88 Jufn!4/ AGENDA REPORT Meeting Date:July 10, 2024 Meeting Type:Public Art Commission Submitted By:Scott Hickok, Community Development Director Title Review Public Input Map for Art Locations -Focus to refine for Commission Recommended Final Background In 2023, the City began a structured process to measure public interest, gain public input, and to have a final prepared for the City Council to reflect upon what input the facilitators of the meeting series gained from the public who chose to be engaged. The process was interesting and the final report was very telling. It was clear that a Public Art Program would be welcomed, that the participants felt there were locations prime for art installation, and that the group believed strongly that Art would be a good thing for the City. The facilitators guided attendees to weigh in on an interactive map, prepared by the City staff, to aid in allowing individuals to point to the location (s) where they thought art would be appropriate. It was great to see the level of participation and the ideas that were the result. This portion of the Commission meeting will allow Commissioners to use the map that will assist them to be prepared to provide additional locations that they see appropriate to complete a Public Art Comprehensive Map of Commission preferred locations (a collective). The map can be found on Page 5 of the attached final art engagement process report. Financial Impact Absorbed. Recommendation Staff recommends that the Commission review the Map of suggested Art installation locations and be prepared to discuss Map and suggested locations. Attachments and Other Resources Public Art Engagement Process Final Report Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 89 Jufn!4/ Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 90 Jufn!5/ AGENDA REPORT Meeting Date:July 10, 2024 Meeting Type:Public Art Commission Submitted By:Scott Hickok, Community Development Director Title Review Each Commissioner's top 3 Fridley locations for Public Art. Prepare Matrix of Priority Locations Background Amap of the Public Engagement Process preferred art installation locationscan be found on Page 5 of the attached (previous Commission Item on this agenda) final art engagement process report. At the Commission meeting the Board will discuss the map, the individual locations, with each board member choosing theirtop preferred locations. The Commissioners should be ready to discuss their chosen locations and why. With seven Board members and potentially twenty-onelocations, that will be an excellent start to the comprehensive map. As we know the number could be quite a bit smaller if each member, or a number of members have a common favorite. This exercise is not to determine the magic number of art installation locations, only to start what could be avery lively discussion, that will eventually lead us to our number of proper locations. We will prepare a matrix of favorite locations at the meeting, that is not part of the homework assignment. Financial Impact Absorbed. Recommendation Staff recommends that the Commission review the Map of suggested Art installation locations and be prepared to discuss their three top preferred locations (from the map or otherwise) in the Cityto begin the revised draft process for a final map of preferred art installation locationsto recommend to Council. In August the Commission will take a tour during our meeting time and visitpreferred locations and the Board memberwho has chosen that location can further state their case for that location as we visit the site. Attachments and Other Resources Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 91 Jufn!5/ N/A Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 92