12-23-2024
City Council Meeting
December 23, 2024
7:00 PM
Fridley City Hall, 7071 University Avenue N.E.
Agenda
Call to Order
The Fridley City Council (Council) requests that all attendees silence cell phones during the meeting. A paper copy
of the Agenda is at the back of the Council Chambers. A paper copy of the entire Agenda packet is at the podium.
The Agenda and all related FridleyMN.gov/1564/Agenda-
Center.
Pledge of Allegiance
Proclamations/Presentations
1.Acknowledging the Certificate of Achievement for Excellence in Financial Reporting for the Fiscal
Year Ended December 31, 2023
Proposed Consent Agenda
The following items are considered to be routine by the Council and will be approved by one motion. Therewill be
no discussion of these items unless a Councilmember requests, at which time that item may be moved to the Regular
Agenda.
Meeting Minutes
2.Approve the Minutes from the City Council Meeting ofDecember 9, 2024
3.Receive the Minutes from the City Council Conference Meeting of December 9, 2024
4.Receive the Minutes of the Parks and Recreation Commission Meeting of November 4, 2024
5.Receive the Minutes of the Public Arts Commission Meeting of November 6, 2024
6.Receive the Minutes of the Housing & Redevelopment Authority (HRA) of November 7, 2024
7.Receive the Minutes of the Environmental Quality and Energy Commission (EQEC) Meeting of
November 12, 2024
New Business
8.Resolution No. 2024-184, Adopting the Commission Onboarding Manual
9.Ordinance No. 1426, Amending the Fridley City Code to add Chapter 312, Cannabis Business,
and Amending the Fridley City Code Chapter 209, Fees (Second Reading)
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City Council Meeting 12/23/2024 Agenda Page 2
10. Resolution No. 2024-187, Approving Gifts, Donations and Sponsorships Received Between
November 16, 2024, and December 15, 2024
Claims
11. Resolution No. 2024-183, Approving Claims for the Period Ending December 18, 2024
Open Forum
The Open Forum allows the public to address the Council on subjects that are not on the Regular Agenda. The
Council may take action, reply, or give direction to staff. Please limit your comments to five minutes or less.
Regular Agenda
The following items are proposed for the Council's consideration. All items will have a presentation from City staff,
are discussed, and considered for approval by separate motions.
New Business
12. Resolution No. 2024-188, Accepting the Award of Community Development Block Grant Funds
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for a Public Facility to be Generally Located at 110 77 Way NE
13. Resolution 2024-185, Approving Budget Reappropriation for Certain Funds for the Fiscal Year
Ending December 31, 2024
14. Resolution No. 2024-186, Authorizing a Funding Application and Grant Agreement with the
Metropolitan Council for Private Sanitary Inflow/Infiltration Reduction for 2025
Informal Status Reports
Adjournment
Accessibility Notice:
!If you need free interpretation or translation assistance, please contact City staff.
!Si necesita ayuda de interpretación o traducción gratis, comuníquese con el personal de la ciudad.
!Yog tias koj xav tau kev pab txhais lus los sis txhais ntaub ntawv dawb, ces thov tiv tauj rau Lub Nroog cov
neeg ua hauj lwm.
!Haddii aad u baahan tahay tarjumaad bilaash ah ama kaalmo tarjumaad, fadlan la xiriir shaqaalaha
Magaalada.
Upon request, accommodation will be provided to allow individuals with disabilities to participate in any City of
Fridley services, programs or activities. Hearing impaired persons who need an interpreter or other persons who
require auxiliary aids should contact CityClerk@FridleyMN.gov or (763) 572-3450.
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:Joe Starks, Finance Director/City Treasurer
Title
Acknowledgingthe Certificate of Achievement for Excellence in Financial Reporting for the Fiscal Year
Ended December 31, 2023
Background
The Government Finance Officers Association of the United States and Canada (GFOA) announced that
the Cityof Fridley (City)Certificate of Achievement for Excellence inFinancial
Reporting. It is the highest form of recognition in the area of governmental accounting and financial
reporting, and the attainment of it represents a significant accomplished by a government and its
management.
The Annual Comprehensive Financial Report (ACFR) was judged by an impartial panel to meet the high
communicate its financial story and motivate potential users and user groups to read the report. It is
trust. The City has been awarded theCertificate of Achievement for Excellence in Financial Reporting
every year since2011.
Please extend a big thankyouto theaccounting staff for their hard work,with specialthanksto Korrie
Johnson, Assistant Finance Director.
Financial Impact
Recommendation
Staff recommend the Council formally accept the award.
Focus on Fridley Strategic Alignment
Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
X Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
X Organizational Excellence
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Attachments and Other Resources
!Certificate of Achievement for Excellence in Financial Reporting
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Fridley
Minnesota
For its Annual Comprehensive
Financial Report
For the Fiscal Year Ended
December 31, 2023
Executive Director/CEO
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:Beth Kondrick, Deputy City Clerk
Title
Approve the Minutes from the City Council Meeting ofDecember 9, 2024
Background
Attached are the minutes from the City Council meeting of December 9, 2024.
Financial Impact
None.
Recommendation
Staff recommend the approval of the minutes from the City Council meeting of December 9, 2024.
Focus on Fridley Strategic Alignment
Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
X Organizational Excellence
Attachments and Other Resources
Minutes from the City Council Meeting of December 9, 2024
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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City Council Meeting
December 9,2024
7:00 PM
Fridley City Hall, 7071 University Avenue NE
Minutes
Call to Order
Mayor Lund called the City Council Meeting of December 9,2024, to order at 7:00 p.m.
Present
Mayor Scott Lund
Councilmember Dave Ostwald
Councilmember Tom Tillberry
Councilmember Ryan Evanson
Councilmember Ann Bolkcom
Absent
Others Present
Walter Wysopal, City Manager
Scott Hickok, Community Development Director
Brandon Brodhag, Assistant City Engineer
BethKondrick, Deputy City Clerk
Nancy Abts, Associate Planner
Samantha Zuehlke,City Attorney
Pledge Of Allegiance
Approval of Proposed Consent Agenda
Motion made by CouncilmemberBolkcomto adopt the proposed Consent Agenda.Seconded by
CouncilmemberTillberry.
Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously.
Approval/Receipt of Minutes
1.Approve the Minutes from the City Council Meeting of November 25,2024.
2.Receive the Minutes from the City Council ConferenceMeeting of November 25,2024.
New Business
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City Council Meeting 12/9/2024 Minutes Page 2
3. Resolution No. 2024-174, Certifying the Final Tax Levy Requirements for 2025 to the County of
Anoka.
4. Resolution No 2024-175, Approving a Budget for the Fiscal Year 2025 and the 2025-2029 Capital
Investment Program.
5. Resolution No. 2024-179, Awarding 2025 Trail Improvements Project No. 2025-21.
6. Resolution No. 2024-181, Designating Precincts and Polling Locations for the 2025 Election Year.
Licenses
7. Resolution No. 2024-176, Approving Temporary Lawful Gambling Permit for Capable Partners for
Event to be Held March 8, 2025.
Claims
8. Resolution No. 2024-180, Approving Claims for the Period Ending December 4, 2024.
Open Forum, Visitors: (Consideration of Items not on Agenda 15 minutes.)
No one from the audience spoke.
Adoption of Regular Agenda
Motion made by Councilmember Tillberry to adopt the regular agenda. Seconded by Councilmember
Evanson.
Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously.
Regular Agenda
Public Hearing(s)
9. Public Hearing for Improvements for 2025 Street Rehabilitation Project No. ST2025-01 and
Resolution No. 2024-177, Ordering Final Plans, Specifications and Calling for Bids for 2025 Street
Rehabilitation Project No. ST2025-01.
Motion made by Councilmember Evanson to open the public hearing. Seconded by Councilmember
Ostwald.
Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously.
Brandon Brodhag, Assistant City Engineer, provided background information on the pavement
management plan, proposed project area, existing conditions, preliminary project outreach, and
feasibility report. He provided additional details on the project elements, concrete pavement
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City Council Meeting 12/9/2024 Minutes Page 3
rehabilitation, and construction phasing. He stated that staff received comments about excessive
traffic volume related to traffic speed and volume on East Danube Road. He noted that a traffic
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calming meeting will be held on December 18 at 5:30 p.m. for impacted properties in that area. He
provided details on diamond surface grinding and stated that has been recommended to possibly be
included as an alternate for future consideration if the bid results are favorable. He reviewed the
project budget and information on special assessments, LDR property assessment, and payment
options. He summarized the tentative project schedule, asking the Council to hold the public hearing
and consider adoption of the resolution as presented.
Councilmember Evanson asked for more information on why the diamond surfacing is not
recommended to be included in the main scope of the project. Mr. Brodhag replied that the cost
would push the budget of the project. He stated that if the bid is very favorable, the surfacing could
be added as an alternate or it could also be completed at a later time.
Councilmember Evanson recognized that the price to replace a concrete road is significantly more
than a typical asphalt road and confirmed that the proposed assessment was reduced to 35 percent
in order to more normalize the assessment.
Mayor Lund invited residents to provide input.
Jennifer Mulvihill referenced the asked for additional information on subcutting, the breakdown of
costs between the street and utilities, when finalized panel replacement would be known, the type of
concrete that would be used, and expressed concern with the noise that could be caused by diamond
surfacing. She supported the concept of adding a speed bump. Mr. Brodhag provided the requested
information and confirmed that if subcuts are necessary they would be included in the project cost as
anticipated. He explained the process that was used to identify the panels for replacement and noted
that staff and the contractor would work together to identify the final locations for replacement.
Ms. Mulvihill also provided comments from her neighbor at 5640 N. Danube who supports the
proposal as long as there would be some type of traffic calming and enforcement.
Councilmember Bolkcom asked the estimated cost of speedbumps and whether that would be shared
with the residents. Mr. Brodhag replied that he was unsure of the cost, but it would be split 50/50
between the impacted residents and the City. He provided a rough estimate of about $500 per
impacted resident.
Kathy Fahey, 1465 N. Danube, echoed the comments of the previous resident related to the traffic
issues, specifically at N. Danube and Arthur. She was concerned that the intersection was not
addressed and suggested that Arthur be closed off which would reduce the traffic from the school.
She spoke of previous issues with sewer backup and was concerned that was not being addressed
with this project as she believes that it is not sized correctly for use. She was not satisfied with the
improvements that have been made thus far and did not have faith in this project, suggesting that
the road all be replaced or nothing at all. She did not believe all properties should pay an equal
amount when they are not equal sizes of property. Mayor Lund explained that this method of
replacement is proposed because of the cost, noting that the alternate would have an assessment of
$11,500. He explained that closing a street pushes that issue to another road.
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City Council Meeting 12/9/2024 Minutes Page 4
Steve Mackenthun, 5502 W. Danube, thanked the Council and staff for considering the impact on
property owners and decreasing the proposed assessment. He asked and received confirmation that
the speedbumps have not been included in the project cost and would only be assessed to the
impacted property owners.
Karl Breitbarth, 5477 E. Danube, asked for more details on how the 24-hour notice would be provided
to residents. He stated that in the 30 years he has lived at the property this is the first assessment he
can recall and therefore looks forward to the project. He wanted to ensure that nothing was missed
with the proposed method of repair. He asked for details on whether the concrete being replaced
would match the other panels that have been replaced and asked for more information on the
diamond surfacing. He also asked and received confirmation that damage to the curb would be
repaired as part of this project. Mr. Brodhag stated that when driveways will be impacted, they will
provide a 24-hour notice. It was also noted that residents should sign up for the weekly project
updates. He stated that the diamond surfacing provides a smoother ride but explained that staff
needs to find out more information to determine if it would be appropriate.
Mayor Lund asked that a paper be provided tonight where interested residents can leave their email
to sign up for the project updates.
Rachel Cahill, 5643 N. Danube, asked how the City will reach residents who perhaps could not attend
tonight. She asked for details on whether the voices of those most impacted would be engaged as
well as those that would be impacted by the assessment. She stated that she works in equity and
inclusion and is open to assist if needed. Mayor Lund stated that the goal is for residents to be aware
of the project and this process noting the multiple platforms the City uses to reach residents, including
direct mailers. He stated that the Council is also open to any comments or questions. He explained
that this method of replacement and a reduction to the assessment were chosen by the Council in
order to reduce the impact on residents. He also reviewed the payment options available for the
assessment.
Diane Mulvihill, 5601 N. Danube, asked the benefit that would be provided and hoped that once
repaired the road would last as long as possible. She provided input on the volume of traffic on N.
Danube due to the two schools. She stated that when there was a solution for the two schools, that
created a new issue on N. Danube and issues on Gardenia. Mayor Lund commented that they will
continue to look at traffic calming options for N. Danube.
Mary Carlson, 1424 N. Danube, commented on the large number of trash trucks that go through their
neighborhood and whether this method of repair would have more damage from the trucks. Mr.
Brodhag provided information on the design of the panels that would assist in load transfer to handle
heavy vehicles.
Troy Lanz, 5505 W. Danube, commented that he does not believe the new drains will provide
assistance, noting that the elevation after paving does not direct water to the drains. He was
concerned that he would not receive the 24-hour notice and that the issue with high and low spots
would continue to occur. Mr. Brodhag replied that some of the panels were set at a new elevation to
match the panels that will be installed next year. Mr. Lanz asked why all the work was not done at
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City Council Meeting 12/9/2024 Minutes Page 5
once. Mayor Lund explained that typically all the work cannot be completed in one season which is
why utility work occurs the year prior to the road project. Mr. Brodhag noted that there was grant
funding that assisted with the cost of the work that was done this year and had to be used in 2024.
Rick Schroder, 5497 E. Danube, encouraged staff to pay attention to the quality of the work being
done. He provided input on the work that was done this summer by the contractor. Mr. Brodhag
explained that the panels replaced this summer do not have rebar and explained how the panels will
be connected once the new panels are placed.
Ms. Fahey commented that in June the residents filled out forms with their contact information and
have not received any communication other than the notice for tonight. She asked why the schools
are not contributing to the cost when their bus traffic is causing issues on the road. She believed that
the residents should have a vote.
Terry Reyez, 1479 N. Danube, asked how his irrigation system would be addressed during
construction. He commented that it would make sense to address the sewer system while the road
is open to ensure that other residents do not deal with the backup that the Faheys experienced. Mr.
Brodhag asked that the system be marked with flags if it is located in the right-of-way. He stated that
they will attempt to avoid the system but if it is disturbed, the City would replace that. He explained
that the utilities are televised in the street project area to determine if any replacement or correction
is needed. He stated that generally, the useful life of a utility is over 100 years. These utilities are
around 50 years old, and staff believe another 40 to 50 years could be obtained. He confirmed that
if any issues were identified, they would be addressed. He stated that the City offers free televising
of the private sewer line on properties before construction begins if property owners request that.
Rich Villelle, 5588 W. Danube, asked for more information on the bid process and estimate. Mr.
Brodhag explained how project estimates are created, noting that the estimate is preliminary and will
be fine-tuned as they finalize the design. He provided details on the bidding process.
Joe Tadros, 1438 N. Danube, asked if the tree roots have been considered, noting his experience with
the roots causing damage to his concrete driveway. He asked if there was a guarantee that this
method of repair would last. Mr. Brodhag replied that staff would look at the root system of the trees
in the boulevard and that some trees could be removed to ensure problems do not continue. He
stated that there would be a two-year warranty from the final acceptance of the project.
Ms. Mulvihill commented on water that has pooled because of the elevation of new panels. She also
noted cracking that has already occurred on a new panel. She believed a full-road replacement would
be a better option. She commented on issues with the pavement project in the nearby townhomes
and the water issues that exist in that area. Mr. Brodhag stated that staff could look at warranty work
from the contractor who completed the work on that panel. He stated that the cost would increase
significantly to replace the entire road, with an assessment of about $23,000 per property. He
commented that staff did hear the concerns about water at the public meeting.
Norm Schultz, 5535 W. Danube, asked the City to consider 48-hour notice rather than 24-hour notice
along with recommendations of where residents can park when their driveway cannot be accessed.
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City Council Meeting 12/9/2024 Minutes Page 6
Councilmember Evanson commented that he represents this ward and if residents reach out to staff
and do not receive a response, they can reach out to him directly.
Ms. Cahill urged the Council to reach out to hear more voices before making a decision. She
commented that as a neighbor she would be happy to assist in reaching out to her neighbors and
those in her neighborhood.
Councilmember Bolkcom commented that they are not yet going out for bid as the action tonight is
to proceed with the final design. She stated that they could send another mailer, and residents could
continue to reach out to staff. She asked if other options could be reviewed for traffic. Mr. Brodhag
commented that there is a meeting for the E. Danube residents next week and staff can look further
to N. Danube and Arthur to determine if something more could be done to manage traffic before the
project even begins and as part of the project.
Councilmember Evanson commented that if they delay this action tonight, it would ultimately delay
the opportunity to go for bid at a time when bidding prices are good which would only increase the
cost. Mr. Brodhag confirmed that they do need to go out for bid at the right time to secure good
prices but that does not mean they cannot continue to work with residents to address concerns.
Ms. Mulvihill commented that she believes they are rushing this process. Mayor Lund commented
that this timeline for bidding ensures fair prices and if that is delayed, the prices will increase.
Councilmember Ostwald commented that engineering plans a decade of street repairs, so if this is
delayed one year that impacts the whole plan. He stated that this has been discussed for months
already. He stated that if this is pulled out of the queue now, it may be five to eight years before it
could come back up.
Wally Wysopal, City Manager, believed there would be a benefit in backing up and explaining how
they got to this point, which began with road planning and preliminary engineering. He stated that
the action tonight merely approves the preparation of plans for bidding. Mr. Brodhag explained that
the City has a ten-year program for road projects, a five-year Capital Investment Program, and
explained the work that is done the year prior to a project including preparation of the feasibility
report, public engagement and public hearing, and then finalization of the plans. He explained that
the design is about 35 percent complete at this point, which is why they solicit resident input to assist
with completing the final design.
Steve Mackenthun commented that he understands that the City has a ten-year program and
appreciates that the assessment is not an exorbitant amount as he is concerned with the cost. He
stated that citizens have a responsibility to be involved and pay attention as well in terms of inclusion.
He commented that he is not interested in delaying the project and causing extra cost.
Mr. Wysopal commented that the Council will take action tonight and then the final plans will come
back for the Council to consider the bids and approve the project. He stated that in the time between
now and then, staff can continue to work with residents and look for grants.
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City Council Meeting 12/9/2024 Minutes Page 7
Councilmember Tillberry commented on his confidence in staff and the process. He noted that there
are times when the estimates have been high, and the bid cost is actually lower than projected. He
explained that the action tonight is to direct staff to keep working on the plans.
Councilmember Bolkcom suggested that a second letter be sent to residents, providing a contact
number they could call if they have additional questions.
Motion made by Councilmember Evanson to close the public hearing, Seconded by Councilmember
Bolkcom.
Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously.
Motion made by Councilmember Evanson to adopt Resolution No. 2024-177, Ordering Final Plans,
Specifications and Calling for Bids for the 2025 Street Rehabilitation Project No. ST2025-01. Seconded
by Councilmember Ostwald.
Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously.
New Business
10. Resolution No. 2024-178, Awarding 2025 Neighborhood Parks Improvements Project No. 25-
70912
Mr. Brodhag provided background information on the Park System Improvement Plan and the two
projects identified in the 2024 Capital Investment Program (CIP). He reviewed the project location
and existing conditions, project details, and project bids received. He provided details on the project
funding, schedule, and recommendation from staff to approve the resolution as presented.
Councilmember Bolkcom asked how soon they would know if the oak trees would survive
construction and be kept. Mr. Brodhag stated that the design was made to protect as many trees as
possible, noting that three have been identified for removal and a buffer was created to protect the
other trees.
Councilmember Bolkcom commended the staff for receipt of the grant funds. Mr. Brodhag
commented on the success the City has had with Anoka County on park projects. He also recognized
the work of Mike Maher, Parks and Recreation Director, in pursuing the grant funds.
Motion made by Councilmember Tillberry to approve Resolution No. 2024-178, Awarding 2025
Neighborhood Parks Improvements Project No. 25-70912. Seconded by Councilmember Bolkcom.
Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously.
11. Ordinance No. 1426, Amending the Fridley City Code to add Chapter 312, Cannabis Business, and
Amending the Fridley City Code Chapter 209, Fees (First Reading)
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City Council Meeting 12/9/2024 Minutes Page 8
Beth Kondrick, Deputy City Clerk, presented the first reading of Ordinance No. 1426. She provided
background information on the moratorium that was adopted in 2023 which will expire on January 1,
2025, as well as the work that staff has done to develop an ordinance for cannabis businesses. She
reviewed the types of licenses that have been defined for cannabis businesses along with some of the
license requirements through the Office of Cannabis Management (OCM). She provided additional
information on zoning regulations and registration fees. She reviewed the next steps and
recommended that the Council approve the first reading tonight.
Councilmember Evanson recognized that the social equity lottery was delayed and asked if there is a
possibility that any licenses would be issued ahead of the other licenses in 2025. Samantha Zuehlke,
City Attorney, replied that the lottery is currently under a temporary restraining order. Ms. Kondrick
commented that the Council will most likely revisit this topic throughout the year as changes continue
to be identified through the OCM and overall process.
Motion made by Councilmember Ostwald to approve the first reading of Ordinance No. 1426, Amending
the Fridley City Code to add Chapter 312, Cannabis Business, and Amending the Fridley City Code
Chapter 209, Fees. Seconded by Councilmember Bolkcom.
Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously.
Informal Status Reports
Councilmember Bolkcom commented on the Fridley Alumni Choir event she recently attended.
Adjourn
Motion made by Councilmember Evanson to adjourn. Seconded by Councilmember Ostwald.
Upon a voice vote, all voting aye, Mayor Lund declared the motion carried unanimously and the meeting
adjourned at 9:31 p.m.
Respectfully Submitted,
Melissa Moore Scott J. Lund
City Clerk Mayor
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:Beth Kondrick, Deputy City Clerk
Title
Receive the Minutes from theCity Council Conference Meeting ofDecember 9, 2024
Background
Attached are the minutes from the City Council conference meeting of December 9, 2024.
Financial Impact
Recommendation
Receive the minutes from theCity Council conference meeting ofDecember 9, 2024.
Focus on Fridley Strategic Alignment
Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
X Organizational Excellence
Attachments and Other Resources
Minutes from the City Council Conference Meeting of December 9, 2024
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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City CouncilConference Meeting
December 9, 2024
5:30PM
Fridley City Hall, 7071 University Avenue NE
Minutes
Roll Call
Present:Mayor Scott Lund
Councilmember Dave Ostwald
Councilmember Ryan Evanson
Councilmember Ann Bolkcom
Councilmember Tom Tillberry
Others Present:Wally Wysopal, City Manager
Melissa Moore, City Clerk/Communications Manager
Danielle Herrick, City Management Intern
Items for Discussion
1.Proposed Commission Onboarding Manual (Revised)
Danielle Herrick, City Management Intern, presented updates on the Commission Onboarding
Manual from comments given by the City Council at the previous meeting. The Council was
satisfied with the proposal.
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:Mike Maher, Director of Parks and Recreation
Title
Receive the Minutes of the Parks and Recreation Commission Meeting of November 4, 2024
Background
Attached are the minutes from the Parks and Recreation Commission meeting of November 4,2024.
Financial Impact
None.
Recommendation
Receive the minutes from the Parks and Recreation Commission meeting of November 4,2024.
Focus on Fridley StrategicAlignment
Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
X Organizational Excellence
Attachments and Other Resources
Minutes from the Parks and Recreation Commission of November 4,2024
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Park Commission Meeting
November 4,2024
7:00 PM
Fridley City Hall, 7071 University Avenue NE
Minutes
Call to Order
Chair Bormancalled the Parks and Recreation Commission meeting to order at 7:00p.m.
Present
Luke Cardona
EB Graham
Peter Borman
Melissa Luna
Tim Kirk
Don Whalen
Absent
Ken Schultz
Also Present
Mike Maher, Parks and Recreation Director
Approve Parks & Recreation Commission Agenda for November 4,2024
Motionby CommissionerCardonato approve the November 4,2024meeting agenda. Seconded by
CommissionerGraham. The motion passed unanimously.
Approve Parks & Recreation Commission Minutes for October 7,2024
Motionby CommissionerKirkto approve the October 7,2024meeting minutes. Secondedby
CommissionerWhalen. The motion passed unanimously.
New Business
1.Welcome and Introductions –New Parks and Recreation Commission Member Melissa Luna
The Commission welcomed new member, Commissioner Luna, and all Commissioners introduced
themselves.
2.Commons Park Recreation Building Project Update
1
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Park Commission 11/4/2024 Minutes Page 2
Mike Maher, Parks and Recreation Director, provided background information noting that at the
last meeting the Commission reviewed the schematic design for Commons Park. He stated that
staff has been working with the architect on the exterior and floorplan of the park building in
anticipation to go for bid later in the winter. He reviewed some of the renderings of the outside
of the building, the current floor plan for the space, as well as some other information about the
space.
Commissioner Whalen asked if the bathroom would be cleared by a person rather than an
automatic lock system to ensure there is no one in there. Mr. Maher commented that the
bathroom at Moore Lake is on an automated lock system and explained that there is a motion
sensor that would alert public safety in the case that someone were deciding not to vacate the
space after a reasonable amount of time. He confirmed that someone could get out of the
bathroom if the lock were activated while someone was in there.
Chair Borman asked the capacity of the meeting spaces. Mr. Maher replied that the rooms are a
little smaller than the classrooms at Springbrook. He estimated seating for 20 to 25 in a classroom
setting with tables and chairs, whereas 30 to 35 kids could fit in that space if it were a scenario
where they were sitting on the floor. He commented that they maximized the amount of space
they could get for their budget. Chair Borman asked if the design was made to accommodate a
future expansion. Mr. Maher replied that the original plan included an indoor play area but that
was removed due to costs and confirmed that could be added on as an addition in the future if
the opportunity presented itself.
Commissioner Cardona asked for details on the timeline. Mr. Maher stated that the hope would
be to complete the construction documents in January, bid the project in February, with
construction to begin after July 4, 2025. He explained that the City worked with the sports
association to ensure that the baseball season would not be disrupted.
Motion by Commissioner Graham to endorse the schematic design for the Commons Park
Recreation Building. Seconded by Commissioner Cardona. The motion passed unanimously.
3. Moore Lake Community Building Rental Policy Review
Mr. Maher stated that at the last meeting, the Commission considered two applications from
nonprofit organizations which requested a reduced or waived fee for use of the Moore Lake
Community Building. He reported that the Commission approved the requests but directed staff
to bring the fee schedule back for additional discussion. He reviewed the current rate structure
and fee waiver request process for nonprofits.
Commissioner Cardona commented that while he does support the scholarship program and
benefits for residents, he does not see the same benefit in a fee waiver for the building and would
prefer to keep the resident and non-resident fee structure. He asked if staff has a different idea
on this. Mr. Maher stated that he does not have a strong opinion on this but commented on the
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Park Commission 11/4/2024 Minutes Page 3
administrative time that the requests take to process and put before the Commission and then
City Council. He stated that the maintenance and operation costs of the building are considered
and should be kept in mind as well. He noted that if there is a waiver of the fees, there is still an
administrative and cleaning cost incurred by the City.
Commissioner Cardona acknowledged that parks and recreation is not a money maker and the
programs and space rentals attempt to cover some of the costs but that will always run in deficit.
He stated that he could perhaps support a once-per-year fee waiver for a nonprofit, but would
prefer to move forward with the rate structure as they had previously set with no fee waiver
process. Chair Borman agreed.
Chair Borman asked if the rental fees received have been compared to the operation and
maintenance costs to see how those compare. He asked if there were any damages that occurred
from rentals. Mr. Maher replied that type of analysis has not been completed. He noted that
there were a few incidents of damage that occurred, and the deposit was held in those instances.
He stated that perhaps after a full year of operation, they can do a detailed analysis.
Commissioner Cardona commented that he would be interested in that analysis after the first
year and perhaps that could also be compared to other City facilities.
Commissioner Whalen asked who makes the call whether to keep the deposit. Mr. Maher replied
that the parks and recreation staff would make the determination. He noted that if there is
damage noticed during the cleaning, photos are taken, camera footage is reviewed and if they
are able to tie the damage to a certain group/event they would then hold the deposit.
Commissioner Cardona provided his experience on a recent building rental in Roseville.
Mr. Maher stated that he had some scenarios that he would like input from the Commission on
and asked for input on whether recurring rentals should be allowed. Chair Borman stated that if
someone wanted to rent the space every Wednesday for six to eight weeks, he would agree with
that. Commissioner Whalen commented that they could always revisit that if it became an issue.
Commissioner Cardona commented that he believes these types of rentals should only be
allowed on weekdays but perhaps there should be some type of cap.
Mr. Maher confirmed the consensus of the Commission to allow recurring rentals, Monday
through Thursday, with a cap of six to eight weeks. He noted that he will make the edits to the
rental policy as they discussed tonight and then bring the updated policy back for approval at
the December meeting. He reviewed the next scenario, rentals where items may be available for
sale and provided different examples. He also brought forward the scenario where a class or
workshop is being held in the space at a cost to participants and whether that should be allowed.
He then reviewed different examples of those scenarios to gain input from the Commission.
Commissioner Kirk stated that perhaps there are questions on the application as to whether
admission would be charged, or items would be sold and there could then be discretion to staff
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Park Commission 11/4/2024 Minutes Page 4
as to whether those items would be allowed. Mr. Maher commented that the City continues the
recodification process. He stated that the current language does provide room for exceptions to
allow or disallow different activities. He recapped the consensus of the Commission on the
different scenarios that he reviewed and stated that he will bring updated language back for the
Commission to review.
Motion by Commissioner Cardona to recommend maintaining the nonprofit rate at the resident
rate. Seconded by Commissioner Whalen. The motion passed unanimously.
Chair Borman recognized the timing necessary to bring a nonprofit waiver before the Commission
and City Council and therefore process a waiver request.
Commissioner Luna asked if a nonprofit would still be able to rent the facility without paying
taxes if they had the tax-exempt form. Mr. Maher confirmed that the tax-exempt form is
requested from a nonprofit as part of the nonprofit rate application.
Staff Reports
4. Springbrook Nature Center Report
Mr. Maher provided highlights from his written report and thanked everyone who assisted with
making the recent Pumpkin Night in the Park a success.
5. Fridley Parks and Recreation Division Report
Mr. Maher provided an overview of the report.
6. Park Maintenance and Construction Report
Mr. Maher provided an overview of the recent activity of park maintenance and progress of
construction projects. He also provided feedback received on a recent park sign placement.
th
Chair Borman announced that on Friday, November 8 the Autumn Sampler will be held at
Springbrook Nature Center and advised that tickets are available to purchase online for the event.
Unfinished Business
None
Adjournment
Commissioner Graham made the motion to adjourn the meeting at 8:28 p.m. Seconded by
Commissioner Luna. The motion passed unanimously.
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Park Commission 11/4/2024 Minutes Page 5
Respectfully submitted,
Mike Maher, Staff Liaison
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:Julianne Beberg, Office Coordinator
Title
Receive the Minutes of the Public Arts Commission Meeting of November 6, 2024
Background
Attached are the Minutes from the November 6, 2024Public ArtsCommission Meeting.
Financial Impact
None
Recommendation
Staff recommend the City Council receive the Minutes of the Public Arts Commission Meeting of
November 6, 2024.
Focus on Fridley Strategic Alignment
X Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
X Organizational Excellence
Attachments and Other Resources
Public Arts CommissionMinutes November 6,2024
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Public Arts Commission
November 6, 2024
6:00 PM
Fridley Civic Campus, 7071 University Ave N.E.
Minutes
Call to Order
6:00 PM
Present
Josh Collins
Ryan Fugleberg
Gary Osterbauer
Kara Ruwart
Frank Sedzielarz
Maija Sedzielarz
Gary Swanson
Council Liaison: Ann Bolkcom
Staff Liaison: Scott Hickok
Absent
N/A
Approve of Meeting Minutes
Minutes approved as submitted
New Business
Definitions for the Policy Document
The Commission held a general discussion before they defined Public Art. Thegroup expressed the
desireto have Public Art defined. The Commission Reviewed Public Art definition precedents from
research of other organizations.
A work of art designed and or created by an artist or artist-led team located indoors or outdoors
and visually and/or physically accessible to the public. It may include permanent visual art,
performances, installations, events and temporary works.
GoalsDefined For The Policy Document
After a general discussion of the need for goals that define what the Public Art would accomplish the
following list was created:
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Public Arts Commission Minutes Page 2
Meeting 12/19/2024
!Foster community identity and spirit, encourage dialogue, and promote cultural enrichment.
!Create unique destinations or points of interest.
!Contribute to economic development through a creative arts program.
!Establish connections with city departments for planning and implementing public art
programs. Actively engage with other governmental jurisdictions to partner and support
these programs.
!Share goals and priorities for public art through citywide communication channels.
!Promote community involvement and cultivate civic pride by encouraging involvement with
public art.
!
!Recognize and celebrate the
!
!Ensure long-term care and maintenance of a public art collection.
!Partnership with Fridley Arts Foundation in the long-term funding and viability of the
program.
!Inspire creative thinking and innovation.
Frank Sedzielarz, Josh Collins, Ryan Fugleberg committed to gather via email to wordsmith the
definition and goals prior to the December meeting.
Old Business
Scott Hickok provided a brief update on the Community Development Block Grant Application regarding
the former Fire Station Number 3/North Suburban Center for the Arts Building. Mr. Hickok indicated that
the staff at Anoka County are recommending approval of the application for $350,000 to make
accessibility and safety improvements to the building.
The next step in the process is the hearing before the Housing and Redevelopment Authority to consider
Staff for the Rumriver Art Center has indicated that their Board has expressed an interest in occupying
the building if the accessibility improvements can be made. The Makilyn Koep, the Executive Director of
the Rumriver Art Center will be attending the meeting in December to demonstrate their interest in the
improvements and potentially occupying the space.
Other Items
None
Adjournment
7:56 PM
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Public Arts Commission Minutes Page 3
Meeting 12/19/2024
Respectfully submitted,
Scott Hickok
Recording Secretary
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:Julianne Beberg, Office Coordinator
Title
Receive the Minutes of the Housing & Redevelopment Authority of November 7, 2024
Background
Attached are the Minutes from the November 7, 2024Housing & Redevelopment Authority(HRA)
Commission Meeting.
Financial Impact
None
Recommendation
Staff recommend the City Council receive the November 7, 2024HRACommission Minutes
Focus on FridleyStrategic Alignment
X Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
X Organizational Excellence
Attachments and Other Resources
HRACommission Minutes November 7,2024
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Housing and Redevelopment Authority
November 7,2024
7:00 PM
Fridley City Hall, 7071 University Avenue NE
Minutes
Call to Order
Chairperson Showaltercalled the Housing and Redevelopment Authority meeting to order at 7:00 p.m.
Present
Elizabeth Showalter
Gordon Backlund
Troy Brueggemeier
Absent
John Buyse
Rachel Schwankl
Others Present
Paul Bolin, HRA Assistant Executive Director
Joe Starks, Finance Director
Vickie Johnson, Development Consultant
Action Items
1. Approval of Expenditures
Motionby Commissioner Brueggemeierto approve the expenditures. Seconded by Commissioner
Backlund.
Upon a voice vote, all voting aye, Chair Showalterdeclared the motion carried unanimously.
2.ApprovalOctober 3,2024, Meeting Minutes
Motionby Commissioner Brueggemeierto approve the meeting minutesof October 3,2024as
presented. Seconded by Commissioner Backlund.
Upon a voice vote, all voting aye, Chair Showalterdeclared the motion carried unanimously.
3.Proposed 2025 HRA Budget
Joe Starks, Finance Director, provided background information on the budget process noting that no
action will be taken tonight and the HRA will be asked to consider the 2025 budget at its December
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Housing and Redevelopment Authority Minutes Page 2
11/7/2024
meeting. He reviewed details of the proposed 2025 budget including the proposed 2025 general
fund revenue and expenditure budgets, and housing loan program fund revenue and expenditure
budgets.
Chair Showalter asked if they are currently accepting applications for any of the loan programs, given
the balance in that account. Paul Bolin, HRA Assistant Executive Director, replied that was the balance
at the end of the previous year and applications are still being accepted for the loan program.
Mr. Starks commented that the decision the previous year to allocate additional funds to the loan
program has ensured that program can continue to be available to residents.
Informational Items
4. Update on Housing Programs
Mr. Bolin provided an update on the activity within the housing programs during the past month as
well as year to date activity. He stated that staff is currently reviewing the responses from the request
for proposals for the development of the Old Central/Mississippi property. He stated that there will
be a joint meeting of the Council and HRA to interview the two developers.
Commissioner Backlund commented that he would like to see a variety in the style of the homes.
Chair Showalter commented that would be part of the discussion in the interviews. Mr. Bolin stated
that once the developer is chosen, the HRA would be involved in the continued discussions about the
development of the site.
Commissioner Brueggemeier asked how the year to date utilization of the loan program is compared
to previous years. Mr. Bolin commented that this has been a good year with high utilization of the
program.
Adjournment
Motion by Commissioner Brueggemeier to adjourn the meeting. Seconded by Commissioner Backlund.
Upon a voice vote, all voting aye, Chairperson Showalter declared the motion carried and the meeting
adjourned at 7:18 p.m.
Respectfully submitted,
Paul Bolin, Staff Liaison
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:EQECommission
Submitted By:Julianne Beberg, Office Coordinator
Title
Receive the Minutes ofthe Environmental Quality and Energy Commission (EQEC) Meeting of
November 12, 2024
Background
Attached are the minutes from the EQEC meeting of November 12, 2024.
Financial Impact
None
Recommendation
Receive the minutesof the EQECmeeting of November 12, 2024.
Attachments and Other Resources
Minutes from the EQECCommission Meeting of November 12,2024
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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ENVIRONMENTAL QUALITY & ENERGY
COMMISSION MEETING
November12,2024
7:00 PM
Fridley Civic Campus, 7071 University Ave N.E.
MINUTES
Call to Order
Chair Klemzcalled the Environmental Quality and Energy Commissionto order at7:01p.m.
Roll Call
Present: Aaron Klemz
Sam Stoxen
Amy Dritz
Mark Hansen
Avonna Starck
Justin Foell
Absent: Heidi Ferris
Others Present: Rachel Workin, Environmental Planner
Emily Mashuga, Ampact Intern
Approval of Agenda
Motionby CommissionerHansen to approvethe meeting agenda. Secondedby CommissionerDritz.
The motion carriedunanimously.
Approval of Meeting Minutes
1.Approval of October 8, 2024 EnvironmentalQuality and Energy Commission Meeting Minutes
Motionby Commissioner Dritz to approvethe October 8, 2024 meeting minutes. Secondedby
Commissioner Hansen. The motion carriedunanimously.
New Business
2.Solar on City-Owned Buildings Update
Ms. Workin shared proposed plans to add solar to City facilities.
Motion by CommissionerFoellto recommend accepting a Solar on Public Buildings grant from the
Minnesota Department of Commerce for$72,000 to construct a solar array at the Moore Lake Park
Community Building. Seconded by CommissionerHansen. The Motion carried unanimously.
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Environmental Quality & Energy Commission Minutes Page 2
Meeting 11/12/2024
Motion by Commissioner Dritz to submit an application to the Minnesota Department of Commerce’s
Solar on Public Buildings grant program for $72,000 each to construct a solar array at the Public Works
and Commons Park building. Seconded by Commissioner Foell. The Motion carried unanimously.
3. Community Resilience Grant Application
Ms. Workin shared plans to apply for a community resilience grant from the MPCA.
Old Business
4.Energy Action Plan updates
Ms. Workin shared that CEE did another round of tabling at Fridley Terrace and distributed energy kits
to 100 households. She also shared that there was information in the packet from Xcel Energy on city
participation in different programs as well as citywide energy usage. There was a 137% increase in
participants in energy efficiency programs as well as a 33% increase in renewable energy program
participations from 2022 to 2023. 2023 was also a strong year for small business lighting projects and
HVAC efficiency projects. There’s also been 28 solar arrays participating in SolarRewards added since
2020. It was requested to see energy use by premise data. Commissioner Klemz also suggested that
increased electrical use may be influenced by fuel switching from natural gas which decreases the City’s
overall greenhouse gas emissions.
5. Grant Updates
Ms. Workin shared that the City was working with Rice Creek Watershed District to apply for a planning
grant to update the stormwater retrofit analysis for Moore Lake.
6. Outreach and Event updates
Ms. Workin shared that the baby gear swap at the ECFE Fall Festival was successful.
Other Items
7. Informal Status Reports
Commissioner Dritz shared that this was her last meeting as she was moving out of Fridley. The
Commissioners and staff thanked Amy for her time on the EQEC. Ms. Workin shared that the City will be
adopting a requirement of a two-foot freeboard above the regulatory floodplain elevation as
recommended by the EQEC. Ms. Workin also shared that MnDOT would be hosting an update on the
PEL on December 3 at Fridley City Hall from 5-7 p.m.
Adjournment
Motion by Commissioner Dritz to adjourn the meeting. Seconded by Commissioner Stoxen. The Motion
carried unanimously. The meeting was adjourned at 8:02 p.m.
Respectfully submitted,
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Environmental Quality & Energy Commission Minutes Page 3
Meeting 11/12/2024
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Rachel Workin
Environmental Planner
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:Danielle Herrick, City Manager Intern
Melissa Moore, City Clerk
Title
Resolution No. 2024-184, Adopting the Commission Onboarding Manual
Background
The City of Fridley (City) relies oncommunity members who volunteer their time and expertise onthe
. To ensure the commissioners can effectively fulfill their roles, staff created a
comprehensive resource that would provide clear guidance and structure for both prospective and newly
appointed commission members.
The Commission Onboarding Manual (Manual) willserve as a comprehensive guide to support
commission members in understanding and executing their responsibilities. The Manual is organized
into six key sections:
1.City Government Overview -explaining Fridley's council-manager form of government and
organizational structure
2.Commissions Overview -detailing the legal authority, roles, and responsibilities of commissions
3.Types of Commissions -describing each of Fridley's six commissions and their specific purposes
4.Be an Effective Commission Member -outlining expectations, ethical considerations, and best
practices
5.Commission Meeting Procedures -providing guidance on meeting protocols and requirements
6.Supporting Resources -including relevant policies, rules of order, and organizational information
Financial Impact
None.
Recommendation
Staff recommend the approval of Resolution No. 2024-184, Adopting the Commission Onboarding
Manual.
Focus on Fridley Strategic Alignment
Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
X Organizational Excellence
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Attachments and Other Resources
!Resolution No. 2024-184, Adopting the Commission Onboarding Manual
!Commission Onboarding Manual
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
46
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Resolution No. 2024-184
Adopting the Commission Onboarding Manual
Whereas, The City of Fridley (City) relies on community members who volunteer their time and
expertise to serve as commission members ; and
Whereas, City staff created an instruction manual be to serve as a comprehensive guide to support
commission members in understanding and executing their responsibilities; and
Whereas, the proposed Commission Onboarding Manual (Manual) consists of six key components
including City Government Overview, Commission Overview, Types of Commissions, Be and Effective
Commission Member, Commission Meeting Procedures, and Supporting Resources; and
Whereas, the Manual will serve as a framework to guide commission members on how to be effective
in their roles and ensure work aligns with Fridley City Council expectations and procedural
requirements.
Now, therefore be it resolved, that the City Council of the City of Fridley hereby adopts the
Commission Onboarding Manual.
Passed and adopted by the City Council of the City of Fridley this 23rd day of December, 2024.
_______________________________________
Scott J. Lund Mayor
Attest:
Melissa Moore City Clerk
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Commission
Onboarding Manual
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CommissionOnboardingManual
2024
Welcome,
On behalf of the City of Fridley, I would like to extend my gratitude for your willingness to serve
our community as a member of one of our commissions. Your dedication to volunteering your
time, expertise, and passion is truly commendable and essential tothe growth and development
of our City.
Our mission remains clear: "We believe Fridley will be a safe, vibrant, friendly and stable home
for families and businesses." This vision guides everything we do, and your role as a commission
member is crucial inhelping us achieve this goal.Whether you're serving on the Planning
Commission, Parks and Recreation Commission, Environmental Quality and Energy Commission,
Charter Commission, Public Arts Commission or the Housing & Redevelopment Authority, your
uniqueperspectives and experiences will contribute significantly to shaping the future of Fridley.
This handbook is designed to provide you with valuable information about the operation of our
local government, the roles and responsibilities of commission members, and the general
operating policies that will guide your service. It serves as a resource to support you in your
efforts to fulfill the City's mission.
Once again, thank you for stepping forward to serve our great City. I am confident that you will
find this experience rewarding, and I look forward to the positive impact your contributions will
have on Fridley.
Scott Lund
Mayor, City of Fridley
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CommissionOnboardingManual
2024
Table of Contents
Purpose...............................................................................................................................................................................4
City Government Overview..........................................................................................................................................4
Commissions Overview.................................................................................................................................................6
Types ofCommissions...............................................................................................................................................10
Be an Effective Commission Member...................................................................................................................14
Commission Meeting Procedure............................................................................................................................18
Acknowledgement.......................................................................................................................................................21
Appendix andOther Resources..............................................................................................................................22
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CommissionOnboardingManual
2024
Purpose
This handbook is designed to serve as a guide to general policies and procedures that apply to
commission membersfor the City of Fridley (City). As a new Commission member, we
recommend you review the City's mission, recent agendas and minutes from your appointed
commission to understand ongoing issues.
While not exhaustive, this manual outlines key expectations and practices to guide your service,
summarizes how commissions relate to overall City operations, and provides a foundation for
your role. It'sdesigned to be a helpful reference, but does not incorporate all material and
information necessary to be an effective member of a commission.Remember that your
commission liaison is always available for additional support or clarification.
City Government Overview
This section provides an overview of the Citygovernance structure, outlining the roles and
responsibilities of key entities and individuals involved in City operations. Understanding this
structure will help you navigate your role as a commission member more effectively.
Form of Government
The City operates under a council-manager form of government, as established by the City
Charter. In this system, the Council acts as the policy-making and legislative body, while the City
Manager isresponsible for the day-to-day administration of the City. Residents of Fridley are
represented by the Mayor and four Councilmembers.
Mayorand Council
The Mayor and the the
TheCouncil relies on the six commissions to guide them on decision making as it relates to the
special interests of said commission. Generally, the Council appoints members to commissions
and can remove members from commissions.
Commissions
Commissions arevital components of Fridley's governance structure, established by the City
Charter provision, City Code, and/or Statute. As a Commission Member, you play a crucial role in
providing ongoing input on major policy areas and helping shape the future of Fridley.
Responsibilities of Commission Members:
Attend and actively participate in all commission meetings, ensuring thorough review
and discussion of agenda items.
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!Provide ongoing recommendations to the Council and staff regarding your commission's
specific focus area.
!Identify issues within your commission's purview that should be addressed by the
Council or staff.
!Engage with the community to gather input and provide education on policy issues and
concerns related to your commission's work.
!Collaborate with other commission members to develop comprehensive and well-
considered recommendations.
!Stay informed about current issues, trends, and best practices relevant to your
commission's area of focus.
!Represent your commission at community events or meetings when appropriate.
This manual provides more detailed information on each commission in the Types of
Commission section.
City Manager
The City Manager is responsible for the overall management of City operations, including
budgeting, planning, personnel, legal issues, economic development, and intergovernmental
functions. The City Manager serves as a key liaison between the Council, city staff, and
commissions. They can be thought of as the chief executive officer.
Department Directors
City work is divided into six departments with department directors: Community Development,
Employee Resources, Finance, Parks and Recreation, Public Safety and Public Works. The
Department Directors play an integral role in ensuring the effective and efficient functioning of
the City. They provide the specialized knowledge, leadership, and management to translate the
Council initiatives and priorities into tangible projects and services that benefit the community.
As a commission member, you may interact with Department Directors when the Director also
acts as a staff liaison or their expertise is relevant to your commission's work.
City Attorney
The City contracts legal services to external firms. The City Attorney provides legal advice and
attends Council meetings as needed. If your commission requires legal guidance, this should be
coordinated through your staff liaison and the City Manager.
Staff and Departments
City staff are responsible for carrying out the day-to-day operations of the City. They implement
policies set by the Council, provide services to residents, and support the work of commissions
through staff liaisons. Each commission is assigned a staff liaison who serves as a primary point
of contact between the commission and city administration. Staff liaisons assist with meeting
preparation, provide information and resources, coordinate with other departments, and help
facilitate the implementation of commission recommendations.
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Staff fall into seven departments, each playing a vital role in city governance:
1.!City Manager's Office: This department oversees city administration, implements Council
policies, maintains the City Code and the City Charter and serves as a key liaison
between the Council, city departments, and commissions. This department works closely
with the Charter Commission.
2.!Community Development: This department oversees planning, zoning, building
inspections, and economic development. It often works closely with the Planning
Commission, Environmental Quality and Energy Commission, and Public Arts
Commission and may interact with other commissions on development-related matters.
3.!Employee Resources: Managing human resources, recruitment, and employee benefits,
this department ensures the City has the personnel needed to carry out its functions
effectively.
4.!Finance: Handling budgeting, accounting, and financial reporting, the Finance
department plays a crucial role in the city's fiscal health. Its work may inform decisions
across all commissions.
5.!Parks and Recreation: This department organizes recreational programs and establishes
It works closely with the Parks and Recreation
Commission and may collaborate with others on environmental or community
engagement initiatives.
6.!Public Safety: Encompassing both police and fire services, this department ensures
community safety. While it may not frequently interact with most commissions, its work
is fundamental to the city's well-being.
7.!Public Works: Managing city infrastructure, including roads, water, and sewer systems,
this department's work often intersects with various commission concerns, from
environmental issues to city planning.
Commissions Overview
Commissions play a vital role in Fridley's governance structure, serving as advisory bodies to the
Council. As a commission member, you are an essential part of the City's decision-making
process, providing expertise and community perspective on important issues.
Legal Authority and Responsibility
This section outlines the legal basis for Fridley's commissions and your responsibilities as a
commission member. Understanding this framework is crucial for effective service and ensuring
that your actions align with the City's governance structure and legal requirements.
The City of Fridley, as a Home Rule Charter City, has the authority to establish commissions as
part of its governance structure. This authority is derived from the Minnesota Constitution and
various statutes that allow cities to create their form of government.
Commissions derive their authority and responsibilities from the City Charter, ordinances, or
resolutions that establish them. Some commissions are also required or authorized by state
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statute. To ensure effective service, each commission member should be well-informed about
the matters presented to their commission, understanding their implications and potential
consequences.
The specific powers and duties of each commission are outlined in the establishing ordinance or
resolution. These may include (but are not limited to):
!Providing recommendations to the Council on specific policy areas
!Conducting research and analysis on specialized topics
!Engaging with the community to gather input on relevant issues
!Reviewing and providing input on proposed city projects or initiatives
Commission members serve in a nonpartisan capacity, and all actions taken should prioritize the
public's welfare. When considering actions or recommendations, commission members should
be familiar with their responsibilities and powers as outlined in the relevant laws, regulations
and bylaws. It's essential to act transparently, honestly, and in good faith, following all legal and
procedural requirements. When uncertain about the appropriateness or legality of an action, it's
always prudent to consult with the commission's staff liaison.
Roles and Responsibilities
This section outlines the key roles within the commission structure and their responsibilities,
helping you understand your position as a commission member and how you interact with other
city entities.
Role of Chair and Vice Chairs
Chairs of commissions are appointed by the Council, with the vice chair being elected by the
commission members. The Charter Commission and the Housing Redevelopment Authority are
exceptions because their Chair and Vice Chair are appointed by the procedure in their by-laws.
Generally, the Chair presides at all official meetings and generally ensures that the Commission
reviews and acts upon the items on the agenda. The Chair should ensure that decisions are
made in a timely manner, yet be careful not to limit discussion-assuring that commission
members have an opportunity to be heard. The vice chair aids the chair in these responsibilities
and acts as the Chair when the Chair cannot attend a meeting.
Responsibilities of the Chair:
!Lead all commission meetings
!Work with the staff liaison to set meeting agendas
!Facilitate discussions and ensure all members have a chance to contribute.
!Maintain control of the meeting, including managing public input and interactions
!Act as the primary liaison between the commission and the Council when necessary
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Staff Liaison
Each commission is assigned a member of staff called a staff liaison. The staff liaison acts as a
crucial link between the commission and city staff. The staff liaison typically has expertise in the
commission's area of focus. Their role is to support the commission's work and ensure effective
communication between the commission, city staff, and the Council.
Key responsibilities of staff liaisons include:
1.!Meeting Preparation: Generate meeting agendas, compile necessary background
information, and ensure materials are distributed to commission members in a timely
manner.
2.!Information and Expertise: Provide professional knowledge and insights related to the
commission's area of focus. This may include updates on city projects, explanations of
policies or regulations, and context for issues under consideration.
3.!Administrative Support: Assist with scheduling meetings, securing meeting locations,
and managing commission-related correspondence.
4.!Facilitation: Help guide discussions during meetings, ensuring that conversations remain
productive and aligned with the commission's goals and responsibilities.
5.!Council Communication: Work with the commission to prepare and present
recommendations to the Council. This includes drafting reports and helping commission
members understand the Council's decision-making process.
6.!Orientation and Training: Assist in onboarding new commission members, providing
them with necessary background information and explaining commission procedures.
7.!Compliance Oversight: Ensure that the commission operates in compliance with relevant
laws, including open meeting laws and data practices regulations.
8.!Resource Coordination: Connect the commission with other city departments, external
experts, or resources as needed to support their work.
9.!Continuity: Provide historical context and institutional knowledge to support the
commission's ongoing work, especially as membership changes over time.
The staff liaison is a valuable resource for your commission. They can help you navigate city
processes, access needed information, and ensure that your commission's work aligns with and
supports the city's overall goals and operations. While staff liaisons provide support and
guidance, it's important to remember that they do not vote on commission matters or make
decisions on behalf of the commission.
Relationship with Council
Commissions play a crucial advisory role to the City Council, serving as a bridge between the
community and local government. Here's how this relationship functions:
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1.!Analysis: Commissions often have bandwidth to focus on areas within the expertise of
that commissions, conduct research and analysis that the Council may not be able to do
given their broad responsibilities.
2.!Communication Channels:
o!Typically, at least one joint meeting with the Council per year is held for some
commissions.
o!For guidance or clarification, commissioners should communicate with their staff
liaison.
o!The staff liaison can represent the Council's perspective or facilitate the
commission chair to present or speak with Council at City Council Conference
Meetings if needed.
3.!Expertise and Community Perspective: Commissioners bring specialized knowledge and
community input to complex issues, helping the Council make more informed decisions.
4.!Guided by Council Needs: Commissions are guided by the needs of the Council through
their staff liaison. This ensures that commission work aligns with Council priorities and
objectives.
5.!Long-Term Planning: Commissions often work on long-term projects and plans,
providing continuity and vision that extends beyond election cycles.
6.!Policy Development: Commission recommendations can form the basis for new city
policies or programs or update existing ones.
While commission recommendations carry significant weight, the final decision-making
authority typically rests with the Council. The role of commissions is to provide the best possible
advice based on expertise, research, and community input, thereby supporting the Council in
making well-informed decisions for the city.
Completion of Service and Member Removal
While we hope your service will be long and rewarding, it's important to understand the
circumstances under which commission service may end. This section provides information on
term completion, resignation, and the rarely-used removal process.
Reasons for Early Completion of Service:
1.!Resignation: Members may choose to resign from their position at any time by
submitting a written notice to the City Clerk or their commission's staff liaison.
2.!Attendance: Regular attendance is crucial for the effective functioning of commissions.
Extended absences or frequent missed meetings may result in a review of membership.
3.!Term Expiration: Members serve for specified terms. At the end of a term, members may
be reappointed or may conclude their service.
4.!Commission Dissolution: In rare cases, if a commission is dissolved by the Council, all
member terms would naturally conclude.
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Removal Process:
The Council has the authority to remove commission members, aside from the Charter
Commission (Charter Commission members must be removed by the Court). This authority is
exercised rarely and with careful consideration. Reasons for removal might include:
!Violation of ethics policies or conflict of interest rules
!Persistent failure to perform duties
!Actions that undermine the commission's effectiveness or the public trust
If concerns arise about a commission member's conduct or ability to serve, the typical process
involves:
1.!Discussion with the commission member and the City Manager, Mayor, and/or staff
liaison to address concerns
2.!If issues persist, review by the Council
3.!The member is given an opportunity to respond to any concerns
4.!The Council makes a final decision in an open meeting
Types of Commissions
The City has six total commissions consisting of both ordinance established commissions and
statutory established commissions. Ordinance established commissions, sometimes rereferred to
as advisory commissions, make recommendations to the Council but do not have independent
decision-making authority. Statutory established commissions, sometimes rereferred to as
authoritative commissions, have some level of autonomous authority granted by statute or
ordinance. The commissions are separated below based on ordinance established commissions
and statutory established commissions.
Ordinance Established Commissions:
Ordinance established commissions derive their power and obligations from Chapter 105 of the
Fridley City Code. Ordinance established commissions make recommendations to the Council
but do not have independent decision-making authority. They provide expert advice and
community perspective on various aspects of city life.
!Environmental Quality and Energy Commission (EQEC)
Establishment: Advisory commission established by ordinance.
Composition and Leadership: EQEC commission members are appoint by the Council.
The chair is appointed by the Council and vice-chair is appointed by the commission. The
person who holds these appointments is listed on the first resolution every year.
Meeting: The EQEC typically meets the second Tuesday of every month. The EQEC is not
televised, so meeting minutes are recorded by the staff liaison. The staff liaison will
communicate if meetings are rescheduled or canceled.
Purpose and Responsibilities: The EQEC serves as a resource to the City in the
conservation and management of energy and the environment. The EQEC provides the
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Council with accurate information to assist in making and implementing sound
environmental policy in areas such as:
!Solid waste abatement programming
!Environmental education
!Waste reduction
!Water resource management
!Energy conservation and management
The EQEC also advises on environmental problems, laws, policies, and regulations at the
county, metropolitan, state, and federal levels to the extent of their effect on Fridley. It
advises the Council, the City Manager, and other appropriate city commissions on
matters pertaining to conservation and management of energy and the environment,
including the review and recommendation of programs and policies within the City.
What the purpose of the commissioner? As an EQEC member, you're at the forefront of
Fridley's environmental initiatives. Your work directly influences:
o!The City's approach to waste reduction and recycling programs
o!Strategies for water conservation and quality improvement
o!Energy efficiency initiatives in city operations and community-wide
o!Public education on environmental issues
!Parks and Recreation Commission (PRC)
Establishment: Advisory commission established by ordinance.
Composition and Leadership: PRC commission members are appointed by the Council.
The chair is appointed by the Council and vice-chair is appointed by the commission. The
person who holds these appointments is listed on the first resolution every year.
Meeting: The PRC typically meets the first Monday of every month. The PRC is televised,
so meeting minutes are created by an off-site minutes vendor. The staff liaison will
communicate if meetings are rescheduled or canceled.
Purpose and Responsibilities: The PRC was established to provide comprehensive
development of park facilities and a recreational activities program for the well-being of
the residents of the City. It also guides the development of programs to implement these
goals effectively. By June 1 each year, the Commission recommends a capital investment
program for park improvements, acquisitions, and recreational activities.
What is the purpose of the commissioner? As a PRC member, you play a key role in:
o!Shaping the future of Fridley's parks and green spaces
o!Developing inclusive recreational programs for all ages and abilities
o!Advising on the maintenance and improvement of park facilities
o!Ensuring that Fridley's recreational offerings contribute to community well-being
and city attractiveness
!Planning Commission (PC)
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Establishment: Advisory commission recommended by Statute and established by
ordinance.
Composition and Leadership: The PC has a unique structure, the Commission comprises
seven members: the Planning Commission chairperson, the chairs of both the Park and
Recreation Commission and the Environmental Quality and Energy Commission, and four
at-large members. The chair is appointed by the Council and vice-chair is appointed by
the commission. The PC commission at-large members are appoint by the Council. Chair
and vice-chair appointments are recorded in the first resolution of each year.
Meeting: The Planning Commission typically meets the second Wednesday of every
month. The PC is televised, so meeting minutes are created by an off-site minutes
vendor. The staff liaison will communicate if meetings are rescheduled or canceled.
Purpose and Responsibilities: The Planning Commission is responsible for continuous
community planning and development of comprehensive goals and policies, including
but not limited to land use, housing, environment, parks and recreation, and other
related community activities. The Commission also serves as the Board of Appeals and
Adjustments, exercising all authority and functions of said Board according to M.S. §§
462.351 to 462.364.
What is the purpose of the commissioner? As a Planning Commission member, your
work has a lasting impact on Fridley's future. You contribute to:
o!Developing and updating the city's comprehensive plan
o!Reviewing and recommending action on zoning changes, land use applications,
and development proposals
o!Ensuring that Fridley's growth aligns with community values and long-term
sustainability
o!Addressing housing needs and promoting equitable development
!Public Arts Commission (PAC)
Establishment: Advisory Commission established by ordinance.
Leadership and Composition: PAC members are appointed by the Council. The chair is
appointed by the Council and vice-chair is appointed by the commission. The individual
who holds these appointments is listed on the first resolution every year.
Meeting: The PAC typically meets the first Wednesday of every month. The PAC is not
televised, so meeting minutes are recorded by the staff liaison. The staff liaison will
communicate if meetings are rescheduled or canceled.
Purpose and Responsibilities: The PAC was established to foster the development of the
arts, to advise the Council on arts-related matters, and to stimulate participation in and
appreciation of the arts by residents.
What is the purpose of the commissioner? As a PAC member, you have the exciting
opportunity to:
o!Shape the artistic landscape of Fridley
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o!Advocate for and support local artists
o!Develop public art initiatives that reflect our community's diversity and values
o!Integrate art into public spaces and city development projects
Statutory Established Commissions
Statutory established commissions have limited self-governing authority granted by statute,
including some internal processes that are regulated by law. Statutory established commissions
still require final approval from the Council by resolution to turn any recommendations into
action.
!Charter Commission
Establishment: Required by Statute as a Home Rule Charter City.
Composition and Leadership: Charter commission members are appointed by a District
Court Judge. The chair and vice-chair are elected according to the procedure in the
Charter Commission by-laws.
Meeting: The Charter Commission typically meets the second Monday of every month
and meets approximately 7 times per year. The Charter Commission is not televised, so
meeting minutes are recorded by the staff liaison. The staff liaison will communicate if
meetings are rescheduled or canceled.
Purpose and Responsibilities: Has the authority to review the City Charter and make
recommendations for amendments to the Council.
What is the purpose of the commissioner? As a Charter Commission member, you play
a critical role in Fridley's governance by:
o!Reviewing and recommending updates to the City Charter
o!Ensuring that Fridley's governance structure remains effective and efficient
o!Safeguarding the rights and responsibilities outlined in the City Charter
o!Providing a vital check and balance in our local government system
!Housing and Redevelopment Authority (HRA)
Establishment: Authorized by Statute and established by ordinance.
Composition and Leadership: HRA members are appointed by the HRA where the City
Manager serves as Executive Director. The chair and vice-chair are appointed by the HRA.
The person who holds these appointments is listed on the first resolution every year.
Meeting: The HRA meets the first Thursday of every month. The HRA is televised, so
meeting minutes are recorded by the off-site minute taking service. The staff liaison will
communicate if meetings are rescheduled or canceled.
Purpose and Responsibilities: Implements housing rehabilitation programs and
redevelopment projects that create new housing opportunities to meet local housing
needs. Administers programs that are designed to enlarge the tax base, create jobs, and
create vital, attractive businesses in blighted or underdeveloped areas of the City.
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What is the purpose of the commissioner? As an HRA member, your work has a direct
and tangible impact on Fridley's housing landscape and economic development. You
contribute to:
o!Implementing housing rehabilitation programs that improve living conditions for
residents
o!Developing new housing opportunities to meet diverse community needs
o!Creating and executing redevelopment projects that attract businesses and
create jobs
o!Administering programs that enlarge the city's tax base and enhance economic
stability
The Council may, by ordinance or resolution, establish and regulate any board or commission, to
advise the Council with respect to any City function or activity, to investigate any subject of
interest to the City, or to perform quasi-judicial functions. The Council relies on the work of City
commissions, and members serve an important role in extending the reach of the democratic
process into the community.
Be an Effective Commission Member
Attending your first commission meeting is often a blend of excitement and uncertainty. You
might find yourself pondering over the right protocols, what to say, and how best to contribute.
This section aims to alleviate those initial concerns while setting you on a path to excel in your
role for the betterment of the City. It lays out key practices and guidelines that serve dual
purposes: enabling you to make informed decisions and ensuring that both you and the City
operate within legal boundaries. The essence of being an effective commission member lies in
being prepared, listening actively and contributing thoughtfully to discussions.
Participation
Commission members benefit through participation and discussion of all members. A quorum
(or majority) of the body is necessary to conduct official business. Members are expected and
encouraged to attend all meetings as the regular attendance of commission members is
necessary for the most effective performance of the commission. If a commission member must
miss a meeting(s) or attend a meeting(s) virtually, the member should advise their staff liaison
before the scheduled meeting(s). Additionally, commission members should familiarize
themselves with any bylaws of their commissions. Some commissions have a limit on the
number of meetings that can be missed before that member is dismissed from the commission.
Quorum
A quorum is the minimum number of members required to conduct official business. It's crucial
for decision-making and gives legal validity to the commission's actions. Usually, a quorum is
achieved when more than half of the members are present. The City Clerk will post a notice
whenever a quorum is expected, even if official business isn't on the agenda, to maintain
transparency and avoid potential violations.
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To avoid quorum violations, always be mindful of attendance numbers and consult with your
staff liaison if you are unsure.
Conflict of Interest
State law, the City Charter and Code prohibit public officials, including commission members,
from having a personal financial interest in a sale, lease or contract they are authorized to make
in their official capacity. Commission members must avoid actions that might give the
appearance of impropriety or a conflict of interest. They must not use their position to gain
privileges or special treatment.
If there is a conflict of interest on an issue, that member must abstain from discussion or
voting on the issue.
If commission members have any question about a possible conflict of interest, they should
contact their staff liaison.
Standards of Appearance
All commission meetings are open public meetings where members of the public are welcome
to attend. Some are also televised on Fridley City TV and recorded. Therefore, it is important that
a professional appearance be maintained.
Communication
Communication is a critical aspect of your role as a commission member. Your words and
actions reflect the City's interests and values, whether in official meetings or in your personal life.
Media Interactions
Although uncommon, there could be occasions where you are approached by the media for an
interview or a public comment. When communicating any information, it is essential to ensure
that it is accurate, timely, and professional to maintain the City's credibility.
If you ever find yourself contacted for a media interview or statement, it is generally
recommended to consult with the staff liaison for guidance, who may then consult with the
. You represent the City in every capacity, and
your words and actions reflect the City's interests and values.
Social Media Use
Many commissioners use social media in various ways, such as communicating with the
community or sharing personal views. However, the 'personal' style of social media can make it
difficult to draw the line between public, professional and private use. As a representative of the
City, online statements and opinions - even when intended as personal - may be perceived as
representing the City's position.
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When using social media, always exercise good judgment and remember that you are a
commission member even when writing in your personal capacity.
There may be times when personal writings on social media could be perceived as problematic
because they could damage the trust and working relationship between the commission, City
Council and, the community. Examples could include:
!Using inflammatory or vulgar language that could damage public trust
!Making hostile or alienating statements about segments of the community
!Posting content that undermines the ability to serve all residents impartially
!Cyber-bullying or harassment
!Sharing confidential information
!Unlawful activities
!Inappropriate use of the City's name or your commission title
!Using phrases like 'As a City commissioner, I think...' when expressing personal views, as
this can imply you are speaking on behalf of the City or commission
Use of social media in this nature could result in coaching of the commission member and/or
Council following the Removal Process. Each situation will be evaluated on a case-by-case basis.
General Communication Tips
!Keep messages concise, focusing on a couple of main points.
!Be mindful of your tone and voice.
!Use clear, straightforward language, avoiding jargon or overly technical terms.
!Stay authentic and true to yourself. Positivity and optimism can go a long way.
Code of Conduct and Ethics
As a commission member, you're held to a high standard of conduct due to the nature of your
duties and responsibilities. The following principles will help ensure that your commission
operates with maximum efficiency and effectiveness:
!Attend meetings regularly and punctually.
!Respect the decision-making process and any decisions made by the group.
!Notify your staff liaison if you'll miss a meeting, to ensure quorum.
!Openly discuss issues and decisions during meetings.
!Don't seek special consideration or influence based on your position.
!Adhere to gift prohibition rules as outlined in Minn. Stat. § 471.895.
!Maintain confidentiality when required and adhere to data practices regulations.
Ethical Considerations
Commissioners are held to high ethical standards. Here are some key areas to be aware of:
!Recusal from Voting:
o!Commissioners should recuse themselves from voting on any matter where they
have a personal interest in that matter.
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o!Examples include: financial interests in a project under review, family members
applying for a land use permit, or being employed by an organization seeking
approval from the commission.
o!If in doubt, consult with your staff liaison.
!Gifts:
o!Commissioners are subject to gift prohibition rules as outlined in Minnesota
Statutes § 471.895.
o!Generally, gifts should not be accepted from individuals or organizations that
have business before the commission.
o!When in doubt, it's best to politely decline or seek guidance from the staff liaison
!Relationships with Applicants:
o!If a commission member has a personal or professional relationship with
someone applying for approval from the commission, disclose this relationship
publicly before any discussion of the matter.
o!If the relationship could be perceived as influencing decisions, consider recusing
yourself from the vote.
o!Always err on the side of transparency to maintain public trust.
Maintaining high ethical standards is crucial for the credibility of your commission and the City
as a whole. If you're ever unsure about an ethical issue, don't hesitate to seek guidance from
your staff liaison.
Data Practices
Minnesota Statutes, Chapter 13, known as Minnesota Government Data Practices Act (MGDPA),
and Chapter 12 of the City Charter govern all data collected, created, received, maintained, or
disseminated by the City. Generally, the MGDPA presumes that all Government Data are public
Commission members should presume all documents, notes, and messages created or
maintained in the course of their work, or stored on their devices, will be subject to release if
requested.
The City Clerk has been designated as the and is responsible for
administering the MGDPA. No employee, commission member or elected official of the City may
release any private or confidential data to any person except for the City Clerk or a designee. All
data practices requests should be forwarded to the City Clerk for processing as the Data
Practices Act requires understanding to successfully respond to requests.
Compensation and Reimbursement
Acting as a commission member is a volunteer position, meaning there is no compensation.
However, commission members may occasionally attend conferences, seminars, or other events
that align with their roles. Reimbursement may be available for commission-related travel,
meals, lodging, and other necessary expenses, consistent with budget authorization.
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Commission members interested in attending a conference that will require reimbursement
needs to obtain permission from the City before attendance. Commission members will not be
reimbursed for any expenses that do not have prior approval.
Commission Meeting Procedure
Typically, commissions meet once monthly. Meetings can be anywhere to 30 minutes to a
couple of hours. Special Meetings may occasionally be called by a commission. If this occurs, the
City will issue a public notice and produce an agenda.
The staff liaison is present at every meeting to help answer questions the Commission has on
any agenda items.
Parliamentary Procedures
All Commissions follow Rosenbe Rules of Order at meetings. Parliamentary procedure is
simply considered as a set of guidelines used to assure that a meeting goes smoothly and fairly.
It is used to facilitate a group coming to a majority decision when there are differing points of
view. A detailed list of procedures can be found in Rosenbe Rules of Order.
Agenda
The agendas for the meetings of the commission are determined by the commission chair and
the staff liaison. They are then prepared by City staff and distributed to each commission
member at least one business day before the meeting. The commission agenda outlines the
topics or items of business that will be introduced, discussed and acted upon at each meeting.
Once the agenda has been sent to the commission along with the accompanying packet
material, no item is added or deleted prior to the meeting. The agenda may be amended at the
beginning of the commission meeting to include any additional items or to delete any item from
the agenda.
The order of business on the meeting agenda varies slightly between commission, but generally
is as follows:
Open Forum/Visitors: Open Forum allows the public to address the commission on subjects
that are not on the agenda. The commission may take action, reply or give direction to staff.
Proposed Agenda: These items are proposed for the commission discussion and
consideration. All items will be discussed and considered by the commission for approval by
vote through separate motions.
Public Hearing(s): Some commission are required to hold public hearings on certain matters.
Items under the public hearing section allow members of the public to address the commission
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on items that are required to have a public hearing. The commission will call the public hearing,
take public comment, then close the public hearing. Once the public hearing is closed, the
commission may vote on passing the proposed action.
Informal Status Reports: An opportunity for staff to update the commission on upcoming
events and on staff activities as requested by the commission. Typically, these activities are in
preliminary stages and not ready for formal action.
Open Meeting Law
All of the meetings of the commission are open to the public and subject to the Open Meeting
Law (Minnesota Statutes, Chapter 13D). A meeting is defined as the convening of members of a
governmental body for the purpose of exercising the responsibility, authority, power or duties
delegated to that body. A meeting is subject to the open meeting law whenever the
governmental body meets for official purposes. A meeting does not include social or chance
gatherings not intended to avoid the law. When there are more than half of the commission
member present at a meeting, it is considered a quorum and therefore a meeting for official
purposes.
The purpose of the law is to:
!Prohibit action from being taken at a secret meeting where the interested public cannot
be fully informed of the decision of the public body;
!Ensures the public's right to be informed; and
!Gives the public an opportunity to present its views.
Any communication (including emails or other electronic communication) between some or all
of the commission could potentially be considered a public meeting.
If you have information or any type of communication that you would like to share with other
members, it is recommended that it be sent to the staff liaison, who may then forward it for
review and discussion at a public meeting. The Open Meeting law does not preclude an
individual member from contacting the staff liaison regarding questions or concerns, or seeking
further information on topics or agenda items.
In any meeting which must be open to the public, the City must make at least one copy of any
printed material available in the meeting room for public inspection. This applies to any printed
material prepared by the City and distributed or made available to all members of the
commission. This requirement does not apply to materials that are classified as other than public
under the Government Data Practices Act.
The exception to the Open Meeting Law is Closed Meetings. Closed Meetings are strictly
regulated and rarely used by commissions. If you think a meeting needs to be closed, please
consult with the staff liaison.
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Public Notice
The Open Meeting Law (Minnesota Statutes, Chapter 13D) requires public bodies to establish a
schedule for regular meetings and keep that schedule on file at its primary offices (i.e., City Hall).
If the body changes the time or location from the regular meeting schedule, advance notice
must be provided.
Minutes and Records of Commission Meetings
Open Meeting Law (Section 13D.01, subdivision 4) requires public bodies to record and maintain
votes of its members. Minutes of each commission meeting should comprise a summary of the
proceedings, including who makes and seconds the motions and the results thereof. The
minutes serve as a permanent record of the commissions actions, discussion, and opinions, and
are forwarded to the City Manager's office for public distribution and used as input and
background for commission decisions.
Minutes can be taken by an off-site minute-taking service or the commission staff liaison and
are incorporated into the next meeting agenda packet for approval by the commission. The
commission minutes are then placed on the Council meeting agenda to be formally received by
the Council. It is important for commission members to closely review minutes and make
corrections if needed so the approved minutes accurately reflect the work of the commission.
Corrections to minutes should be made at the meeting when the minutes are brought forward
for adoption. Corrections require a motion, a second, and a majority vote, and if approved, are
noted in the minutes of the current meeting. Any changes to the draft minutes approved by the
commission should be reflected in the minutes for the meeting at which the corrections are
made.
In addition to the written minutes, some commission meetings are recorded, shown live, and
replayed on the City's cable station. While the recordings are not an official record of the
commission meeting, they are retained for 20 years, after which time they may be destroyed,
pursuant to the City's Public Meetings Minutes Policy. Copies of the recordings are available for
the Council, staff, and public viewing upon request.
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Acknowledgement
I hereby acknowledge receipt of the Commission Member Onboarding Manual (Manual). I
confirm that I have read and understand the Manual, particularly the "Be an Effective
Commission Member" section, and I agree to fulfill my duties in accordance with these
standards.
I understand that failure to comply with the expectations and responsibilities outlined in this
Manual, specifically those detailed in the "Be an Effective Commission Member" section, may
constitute grounds for removal from the Commission.
_______________________________________________________________
Commissioner Name (Print)
_______________________________________________________________ _____________________
Signature Date
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Appendix and Other Resources
Data Practices
Open Meeting Law
City Code and Charter
Commission Meeting Calendar
City Organization Chart
Data vs. Information Sheet
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Visual of Relationship between the Commissions, the Council and Staff
Liaisons
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City CouncilMeeting
Submitted By: Beth Kondrick, Deputy City Clerk
Nancy Abts, Associate Planner
Title
Ordinance No. 1426, Amending the Fridley City Code to add Chapter 312, Cannabis Business,
andAmending the Fridley City Code Chapter 209, Fees (SecondReading)
Background
In July 2023, Interim Ordinance No. 1411 was passed to place a moratorium on Cannabis
Businesses in the City of Fridley (City) and to conduct a study regarding the adoption or
amendment of reasonable restrictions on time, place, and manner of operation for any Cannabis
Businesses.This moratorium is set to expire on January 1, 2025.
In preparation for the expiration of the moratorium and the anticipated State licensing of
cannabis businesses, members of the Staff Cannabis Working Group have approved a draft
ordinance for cannabis and hemp businesses in the City, Ordinance No. 1426 addsChapter 312,
Cannabis Businessto the Code. A first of the ordinancewas presented to the City Council
(Council) at theDecember 9, 2024 City Council Conference Meeting.
In M.S. Chapter 342 there are 11 types of Cannabis Businesses defined (microbusiness,
mezzobusiness, cultivator, manufacturer, retailer, wholesaler, transporter, testing facility, event
organizer, delivery service, medical cannabis combination). These are the 11 cannabis licenses
the Office of Cannabis Management (OCM) will administer. Per State Statute, Cannabis
Businesses are allowed to operate in the City if they meet zoning, fire and building code
requirements.
Of the 11 Cannabis Business license types issued by OCM, the Cannabis Retailer license is the
only approval the City will participate in beyondverifying zoning, fire and building compliance.
population). Cannabis Retailers are required to be registered by the City after the business
receives its license from OCM. When the OCM issues the license, it will notify the City who will
collect fees and register the business.
Vision Statement
We believe Fridley will bea safe, vibrant, friendly and stable home for families and businesses.
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Retail registrations will be processed in a similar matter to liquor and tobacco licenses in the City.
The applicant will apply using CitizenServe, and the registration will go through several levels of
review: City Manager, Public Safety, Fire, Community Development and the City Council for final
approval of registration.
The City is in the process of updating the zoning chapters of the City Code, and staff will be
incorporating Cannabis uses as part of the recodification process. Until the zoning recodification
is complete, land use requirements for cannabis businesses will be in the licensing ordinance.
In developing these requirements, considerations were given to zoning requirements and what
areas of the City would best fit the various types of cannabis businesses that may seek to open
in the City. Under the draft requirements, micro- and mezzo-businesses must comply with the
location restrictions for each of their component uses (e.g., the retail aspect of a microbusiness
would be allowed in commercial districts; the cultivation aspect of a microbusiness license would
be allowed only in industrial districts).
The C
process of developing standards for cannabis businesses. The standards are expected in 2026 or
2027. To prevent establishing legal nonconformities, cannabis businesses with operations not
addressed in an approved NFPA standard will be approved as interim uses. Cannabis businesses
that do operate under an approved NFPA standard will be approved as Special Conditional Uses
or Permitted Uses. Permitted and Special Conditional Uses create property rights that run with
the land, while Interim Uses authorize the temporary use of a property until the occurrence of a
particular event or until zoning regulations no longer permit it.
The first reading was approved at the December 9, 2024 City Council Meeting. If the second
reading is approved tonight the ordinance will be published in the Official Publication on
December 27, 2024.
Financial Impact
None.
Recommendation
Staff recommend the approval of the second reading of Ordinance No. 1426, Amending the
Fridley City Code to add Chapter 312, Cannabis Business, and Amending the Fridley City Code
Chapter 209, Fees.
Staff recommend approval of a summary of Ordinance No. 1426 to be published in the Official
Publication.
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Focus on Fridley Strategic Alignment
Vibrant Neighborhoods & Places Community Identity & Relationship Building
Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship
Organizational Excellence
Attachments and Other Resources
!Ordinance No. 1426
!Summary Ordinance No. 1426
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Ordinance No. 1426
Amending the Fridley City Code to Add Chapter 312, Cannabis and Hemp Businesses and
Amending Chapter 209, Fees
The City Council of the City of Fridley does ordain, after review, examination and staff
recommendation that the Fridley City Code be amended as follows:
Section 1
Fridley City Code
Chapter 312 Cannabis and Hemp Businesses
312.01 Purpose
The purpose of this Chapter is to implement the provisions of Minnesota Statutes (M.S.) Chapter
342, which permits the personal use, possession and transportation of cannabis by those 21 years
of age and older, and allows licensed business to conduct cultivation, manufacturing, transport,
delivery and sale of cannabis and cannabis products. M.S. Chapter 342 also authorizes the City of
Fridley (City) to protect the public health, safety and welfare of residents by regulating cannabis
and hemp businesses through its zoning and inspections requirements, as well as restricting the
number of retail establishments allowed to operate within the City and the hours of those
operations.
312.02 Definitions
Unless otherwise noted in this section, words and phrases contained in M.S. § 342.01 and the rules
promulgated pursuant to any of these acts, have the same meanings in this ordinance.
Applicant: an entity with a license or endorsement issued by the Office of Cannabis Management
that is applying for an initial registration or for registration renewal.
Cannabis Business: Any of the following licenses issued by the Minnesota Office of Cannabis
Management: cannabis microbusiness, cannabis mezzobusiness, cannabis cultivator, cannabis
manufacturer, cannabis retailer, cannabis wholesaler, cannabis transporter, cannabis testing
facility, cannabis event organizer, cannabis delivery service and medical cannabis combination
business.
Cannabis Retailer: A business with a cannabis retailer license or cannabis retail endorsement from
the Office of Cannabis Management pursuant to Minnesota Statutes § 342.22.
Oce of Cannabis Management (OCM): Minnesota Oce of Cannabis Management.
Retail registration: an approved registration issued by the City to a state-licensed cannabis retail
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business or lower-potency hemp edible retailer.
Retailer: Every business that is licensed under the Act and required to register with the City under
Minnesota Statutes, section 342.22. Including cannabis businesses and lower-potency hemp
edible retailers.
School: a public school as de Ý ned under M.S. § 120A.05 or a nonpublic school that must meet the
reporting requirements under M.S. § 120A.24.
State license: an approved license issued by the OCM to a cannabis retail business.
312.03 Pre-License Certification of All Cannabis Businesses
1.Before the City receives a request for zoning certification from the OCM applicants must
receive any applicable zoning fire and building inspection or approval from the City.
2.The City Manager or a designee is authorized to certify to the OCM if a proposed Cannabis
Business complies with the CityÔs zoning regulations and if applicable, with state fire code and
building code pursuant to Minnesota Statutes, section 342.13.
3.Without proper approvals, the City will notify the OCM that the business does not meet City
regulations. If applicable, the City will certify the application only if no building changes are
planned and the building has passed inspection. Building and fire inspections are good for
one year after completion.
4.If a Cannabis Retailer receives a pre-license certification under this Section, it does not
guarantee that the Cannabis Retailer will receive a registration under section 312.04 and does
not impact the registration application processing procedures in section 312.04 (5).
312.04 Retail Registration
1.Registering retailers. Before making retail sales to customers or patients, a Retailer must be
registered by the City. Subject to M.S. § 342.22, subd. 5(e) the City may impose a civil penalty,
as specified in the Fee Chapter of the Code, for making a sale to a customer or patient without
a valid registration from the City and a valid license from the OCM. The City will issue a
registration only to those applicants with a valid license from the OCM and who have met the
CityÔs requirements.
2.Compliance checks prior to retail registration. Prior to issuance of a retail registration, the
City will conduct a preliminary compliance check to ensure compliance with local ordinances.
3.Retail Registration Limits. Pursuant to M.S. 342.13 no more than three Cannabis Retail
registrations will be issued in the City. This number may be updated based on the most recent
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published data available from the stateÔs demographer. Registrations issued to businesses
with a license preapproval will count toward the CityÔs registration limit.
4.Fees.
(a)A registration fee, as established in the Fees Chapter of the Code will be charged to
applicants depending on the type of retail business license applied for.
(b)All fees are pursuant to M.S. § 342.11.
(c)Any registration renewal fee imposed by the City will be charged at the time of the
second renewal and each subsequent renewal thereafter.
(d)Application fees are non-refundable once submitted.
5.Application.
(a)Applications will be processed on a first-come, first-served basis based on the City
receiving a complete application. Applications will be considered complete when all
required materials and fees are received by the City.
(b)The applicant must submit a registration application or renewal form provided by the
City. The form may be amended from time to time, but must include or be accompanied
by:
(1)Name of the property owner
(2)Name of the applicant
(3)Address and parcel ID for the property for which the registration is sought
(4)Certification that the applicant complies with the requirements of this Chapter
(5)Payment of required registration fee
(6)Proof that taxes, assessments, utility charges or other financial claims of the City or
the State are current
(7)A copy of a valid State license or written notice of OCM license preapproval.
6.Reasons for Denial. The City will not issue a registration or renewal if any of the following
conditions are true:
(a)The applicant has not submitted a complete application.
(b)The applicant does not comply with the requirements of this Chapter.
(c)The applicant does not comply with applicable zoning and land use regulations.
(d)The applicant is found to not comply with the requirements of M.S. Chapter 342 or this
Chapter at the preliminary compliance check.
(e)The location is not current on all property taxes and assessments at the location
where the retailer is located.
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(f)The maximum number of registrations, as established in this Chapter, has been issued
by the City.
(g)The applicant does not have a valid license from the OCM.
7.Issuing the Registration or Renewal. The City will issue the registration or renewal if the
Cannabis Retailer meets the requirements of this Chapter.
8.Location change. A State-licensed cannabis retail business is required to submit a new
application for registration if it seeks to move to a new location still within the legal boundaries
of the City.
9.Renewal of registration. The City will renew an annual registration at the same time OCM
renews the cannabis business license. Registrations issued under this Chapter will not be
transferred.
10.Compliance checks. The City must complete one compliance check per calendar year of
every Retailer to assess if the Retailer meets age veri Ý cation requirements, as required under
the Act, and this Chapter. The City must conduct at minimum one unannounced age
veri Ý cation compliance check at least once per calendar year. Age veri Ý cation compliance
checks will involve persons at least 17 years of age but under the age of 21 who, with the prior
written consent of a parent or guardian if the person is under the age of 18, attempt to
purchase adult-use cannabis Þ ower, adult-use cannabis products, lower-potency hemp
edibles, or hemp-derived consumer products under the direct supervision of a law
enforcement ocer or an employee of the local unit of government.
11.Compliance check failure notification. If after the CityÔs compliance checks are complete and
a Cannabis Retailer has failed, the City will provide a report to the Fridley City Council (Council)
at its next regularly scheduled meeting. The City will submit its report and all supporting
documentation to the OCM.
312.05 Registration Enforcement.
1.The Council may impose a fine or suspend a registration on a finding that the registered
business has failed to comply with the requirements of this Chapter or any applicable statute
or regulation.
2.Notice and Right to Hearing. Prior to imposing a fine or suspending any registration any
registration under this Chapter, the City must provide the registered business with written
notice of the alleged violations and inform the registered business of their right to a hearing
on the alleged violation pursuant to the Appeals and Administrative Citations Chapter of the
Code.
3.Within 14 business days of a determination by the City Manager or their designee, any
person contesting that decision may appeal to the Council by submitting a written appeal to
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the City Clerk. At its next regular meeting following the City Manager or their designeeÔs
decision, the Council will affirm, repeal, or modify that decision.
(a)If no request for a hearing is received within 10 days following the service of the notice,
the matter will be submitted to the City Council for imposition of the fine or suspension
of the registration.
4.Emergency. If, in the discretion of the City, a registered business poses an imminent threat
to the health or safety of the public, the City may immediately suspend the registration and
provide notice of the right to hold a subsequent hearing as prescribed in this section.
5.Reinstatement. The City may reinstate a registration if it determines that the violations have
been resolved. The City will reinstate a registration if the OCM determines the violations have
been resolved.
312.06 Cannabis Business Additional Requirements
1.Minimum buffers. The City prohibits the operation of a Cannabis Retailer within 400 feet of
another cannabis retailer or school, with the distance computed by direct measurement in a
straight line from the nearest legal parcel line of the land used for school or Cannabis Retailer
to the nearest external portion of the building in which the cannabis business is proposed to
be located. No active Cannabis Retailer or a Cannabis Retailer seeking registration will be
prohibited from continuing operation at the same site if a school moves within the minimum
buffer zone.
2.Zoning and land use. The City restricts certain cannabis businesses to particular zoning
districts.
(a)Cannabis Cultivation. An indoor cannabis cultivation business with operations not
addressed in an approved National Fire Protection Association (NFPA) standard will be
considered an Interim Use. A cannabis business with operations that are addressed in an
approved NFPA standard will be considered a Special Conditional Use in the zoning
districts identified below. As a review requirement, the cannabis business must submit an
Odor Mitigation Plan must identify all odor emitting aspects of the business, as well as
mitigations to be implemented to ensure odor is not readily detectable beyond the
boundaries of the immediate site. Allowed zoning districts: M-1 Light Industrial; M-2 Heavy
Industrial; M-3 Heavy Industrial-Outdoor Intensive.
(b)Cannabis Manufacturing.
(1)A cannabis manufacturing business that includes processing and extraction raw or
dried cannabis and cannabis parts into other types of cannabis products such as
extract, with operations not addressed in an approved NFPA standard will be
considered an Interim Use. A cannabis business with operations that are addressed in
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an approved NFPA standard will be considered a Special Conditional Use in As a review
requirement, the cannabis business must submit an Odor Mitigation Plan must identify
all odor emitting aspects of the business, as well as mitigations to be implemented to
ensure odor is not readily detectable beyond the boundaries of the immediate site. No
cannabis business may use metals, butane, propane, or other solvent or flammable
product, or produce flammable vapors, to process or test cannabis unless the process
used and the premises are verified as safe and in compliance with all applicable codes
by a qualified industrial hygienist. Allowed zoning districts: M-2 Heavy Industrial; M-3
Heavy Industrial-Outdoor Intensive.
(2)A cannabis manufacturing business that includes finishing or packaging consumer
products by combining processed cannabis extract or prepared plant materials with
other processes, ingredients, or materials to create finished consumer goods, but does
not include processing of raw cannabis materials into extracts, with operations not
addressed in an approved National Fire Protection Association standard will be
considered an Interim Use. A cannabis business with operations that are addressed in
an approved NFPA standard will be considered a Special Conditional Use in As a review
requirement, the cannabis business must submit an Odor Mitigation Plan must identify
all odor emitting aspects of the business, as well as mitigations to be implemented to
ensure odor is not readily detectable beyond the boundaries of the immediate site. No
cannabis business may use metals, butane, propane, or other solvent or flammable
product, or produce flammable vapors, to process or test cannabis unless the process
used and the premises are verified as safe and in compliance with all applicable codes
by a qualified industrial hygienist. Allowed zoning districts: M-1 Light Industrial; M-2
Heavy Industrial; M-3 Heavy Industrial-Outdoor Intensive; S-3 Heavy Industrial,
Onaway Addition District
(c)Wholesale establishments, including cannabis wholesale establishments, are permitted
uses in the zoning districts: M-1 Light Industrial; M-2 Heavy Industrial; M-3 Heavy
Industrial-Outdoor Intensive; S-3 Heavy Industrial, Onaway Addition District.
(d)Cannabis Retail. Cannabis retail establishments, including the retail components of
cannabis mezzobusinesses, cannabis microbusinesses, and medical cannabis combination
businesses. Allowed zoning districts: C-1 Local Business District; C-2 General Business
District; C-3 General Shopping Center District.
(e)Cannabis Testing.
(1)Laboratories, including Cannabis Testing facilities with operations addressed in an
approved National Fire Protection Association Standard, are a permitted principal use
in the zoning districts identified below. A cannabis business with operations not
addressed in an approved National Fire Protection Association standard will be
considered an Interim Use and may operate in M-1 Light Industrial; M-2 Heavy
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Industrial; M-3 Heavy Industrial-Outdoor Intensive; S-3 Heavy Industrial, Onaway
Addition District.
(2)Laboratories, including Cannabis Testing facilities, are a permitted or interim
accessory use in the zoning districts: C-1 Local Business District; C-2 General Business
District; C-3 General Shopping Center District; M-1 Light Industrial; M-2 Heavy
Industrial; M-3 Heavy Industrial-Outdoor Intensive; S-3 Heavy Industrial, Onaway
Addition District.
(f)Cannabis Transportation and delivery. Cannabis transportation or delivery uses which
involve the transportation of cannabis products from one type of cannabis business to
another or to the end consumer are Special Conditional Uses in the zoning districts
identified below. Any cannabis transportation or delivery use must have direct access to a
collector or higher classification street as identified in the CityÔs current Comprehensive
Plan. Allowed zoning districts: M-1 Light Industrial; M-2 Heavy Industrial; M-3 Heavy
Industrial-Outdoor Intensive; S-3 Heavy Industrial, Onaway Addition District.
(g)Cannabis combination businesses. The components of a cannabis combination
business must comply with the zoning district requirements for the component uses; i.e.,
retail operations are only allowed in the zoning districts specified for cannabis retail;
cultivation operations are only allowed in the zoning districts specified for cannabis
cultivation. The portion of a cannabis microbusiness with onsite consumption will be
evaluated as a restaurant for off-street parking requirements.
3.Hours of operation. Pursuant to M.S. Chapter 342, cannabis business may only engage in
the retail sale of cannabis, cannabis flower, cannabis products, low-potency hemp edibles or
hemp-derived consumer products between the hours of 10 a.m. and 9 p.m.
312.07 Hemp Businesses Additional Requirements
1.Zoning. The City restricts certain hemp businesses to particular zoning districts.
(a)Hemp Cultivation. An indoor hemp cultivation business with operations not
addressed in an approved National Fire Protection Association (NFPA) standard will be
considered an Interim Use. A business with operations that are addressed in an
approved NFPA standard will be considered a Special Conditional Use in the zoning
districts identified below. As a review requirement, the business must submit an Odor
Mitigation Plan must identify all odor emitting aspects of the business, as well as
mitigations to be implemented to ensure odor is not readily detectable beyond the
boundaries of the immediate site. Allowed zoning districts: M-1 Light Industrial; M-2
Heavy Industrial; M-3 Heavy Industrial-Outdoor Intensive.
(b)Hemp Manufacturing.
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(1)A hemp manufacturing business that includes processing and extraction raw or
dried hemp and hemp parts into other types of hemp products such as extract,
with operations not addressed in an approved NFPA standard will be considered
an Interim Use. A hemp business with operations that are addressed in an
approved NFPA standard will be considered a Special Conditional Use. As a review
requirement, the business must submit an Odor Mitigation Plan must identify all
odor emitting aspects of the business, as well as mitigations to be implemented to
ensure odor is not readily detectable beyond the boundaries of the immediate site.
No hemp business may use metals, butane, propane, or other solvent or flammable
product, or produce flammable vapors, to process or test hemp unless the process
used and the premises are verified as safe and in compliance with all applicable
codes by a qualified industrial hygienist. Allowed zoning districts: M-2 Heavy
Industrial; M-3 Heavy Industrial-Outdoor Intensive.
(2)A hemp manufacturing business that includes finishing or packaging consumer
products by combining processed hemp extract or prepared plant materials with
other processes, ingredients, or materials to create finished consumer goods, but
does not include processing of raw materials into extracts, will be considered a
permitted use. Allowed zoning districts: M-1 Light Industrial; M-2 Heavy Industrial;
M-3 Heavy Industrial-Outdoor Intensive; S-3 Heavy Industrial, Onaway Addition
District
2.Sales within the municipal liquor store. The sale of low-potency edibles is permitted in the
municipal operated liquor store.
3.Lower-Potency Hemp Edibles Ï Beverages. The sale of lower-potency hemp edibles that are
intended to be consumed as a beverage is permitted if a business meets the requirements of
M.S. Chapter 342 and this Chapter.
4.Lower-Potency Hemp Edibles Ï Other-Than-Beverages. The sale of lower-potency hemp
edibles other than those that are intended to be consumed as a beverage, is permitted only at
businesses that restrict access to individuals who are 21 years of age or older, and that meet the
requirements of M.S. Chapter 342 and this Chapter.
312.08 Penalties Administration and Enforcement
Any violation of the provisions of this Chapter or failure to comply with any of its requirements
constitutes a misdemeanor and is punishable as defined by law. Each day each violation continues
or exists, constitutes a separate offense. Violations of this ordinance can occur regardless of
whether or not a permit is required for a regulated activity listed in this ordinance. Violations of
this Chapter may also be addressed under City Code, section 203.05 Ï Administrative Penalties.
Violation of this Chapter are grounds for enforcement against any business license issued by the
City of Fridley.
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Section 2
Fridley City Code
Chapter 209 Fees
209.12 Fees
5.Licensing/Registration Fees
Code Subject Fee
308 Adult Entertainment Establishment $400
Investigation Fee $400
17Auction
Weekly permit $30
Annual permit $150
300Beekeeping
Initial fee $100
Annual renewal fee $25
27Billiards
First table $40
Each additional table $10
15Bowling Alleys
Annual license $40
Per lane $10
28Carnivals
Application fee $75
Each day $75
Required cash deposit or bond $3,000
312 Cannabis Retailer
Cannabis Microbusiness
Registration $0
$1,000
Renewal
Cannabis Mezzobusiness
Registration $500
$1,000
Renewal
Cannabis Retailer
$500
Registration
$1,000
Renewal
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Low-Potency Hemp Edible Retailer
Registration $125 per location
Renewal $125 per location
Medical Cannabis Combination
Business
$500
Registration
$1,000
Renewal
21 Christmas Tree Lots
Annual license fee $200
Deposit $100
300Dogs
Lifetime license $25
Duplicate license $5
Impound fee $25
Annual Dangerous Dog license $500
Potentially Dangerous Dog license $500
702Drive-in Theaters$400
607Entertainment$85
32 Food Establishment Ï Business License $45
32 Food Temporary Ï Business License $30
25 Golf Course, Driving Range $30
319Haulers$100 for first truck and $40
Mixed Municipal Solid Waste License each additional truck
(Garbage Truck), Yard Waste License,
Organics License, Recycling License
310Hemp THC Product
Annual License $1,500
Investigation Fee, Individual $200
Investigation Fee, $400
Corporation/Partnership
Administrative Penalty for $250
individuals, first violation
Administrative Penalty for $500
individuals, second violation within
12 months
Administrative Penalty for $750
individuals, third violation within
12 months
Administrative Penalty for licensee, $500
first violation
$1,000
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Administrative Penalty for licensee,
second violation within 36 months
24Junk Yards$350
609Liquor, Caterer
Annual Caterer Registration $100
Event Notification Permit (per $25
event)
604 Liquor, Consumption and Display
Annual State permit $300
One-day City permit $25
603 Liquor, On-Sale Intoxicating Holiday $100
Endorsement
603 Liquor, Lawful Gambling Endorsement $300
610Liquor Manufacturers/Investigative Fee
Individual $200
Partnership/Corporation $400
Alteration of Business $100
Change of Officers $25
On-Sale Brewer/Distillery Taproom $600
License
Off-Sale Brewer/Distillery Growler $300
License
603 Liquor, On-Sale Intoxicating
No entertainment
(a)0-3,000 square feet$6,000
(b)3,001-6,000 square feet$7,000
(c)Over 6,000 square feet$8,000
With entertainment or dancing
(a)0-3,000 square feet$7,000
(b)3,001-6,000 square feet$8,000
(c)Over 6,000 square feet$9,000
603 Liquor, On-Sale Intoxicating Initial
Investigative Fee
Individual $200
Corporation or partnership $400
603 Liquor, On-Sale Sunday $200
603 Liquor, On-Sale Intoxicating Temporary $25
one day only
602 Liquor, 3.2% Malt Liquor Off-Sale $60
On-Sale $325
Holiday Endorsement $100
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602 Liquor, 3.2% Malt Liquor, Initial
Investigative Fee
Individual $90
Corporation or partnership $180
602 Liquor, 3.2% Malt Liquor Temporary $60
603Liquor, Wine$1,000
603 Liquor, Wine Investigative Initial Fee
Individual $200
Corporation or partnership $400
605 Liquor, Bottle Club
Annual permit $300
One day permit $25
606 Liquor, On-Sale Intoxicating Club
Per club under 200 members $300
Per club of 201-500 members $500
Per club of 501-1,000 members $650
Per club of 1,001-2,000 members $800
Per club of 2,001-4,000 members $1000
Per club of 4,001-6,000 members $2,000
Per club of over 6,000 members $3,000
606 Liquor, On-Sale Club Holiday $100
Endorsement
300Livestock
Initial fee $100
Annual review $25
603Managerial License (Liquor)$10
125 Massage Therapy Business License
Annual license $400
Business investigation fee for $400 (new) $200 (renewal)
corporations or partnerships
Business investigation fee for $200 (new) $100 (renewal)
individual/sole proprietor
125 Massage Therapist
License Fee $50
Therapist Investigation Fee $25
22Music Festivals
Per day $700
Filing fee $100
35 Mobile Food Unit
Food Truck License $50
Food Truck Fire Safety Inspection $100
Ice Cream Truck License $75
18 Motor Vehicle Body Repair Business $150
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509 Motorized Vehicles Rental $50 per vehicle
300 Multiple Pet Location
License Fee $100
Renewal Fee $25
Impound Fee $25
300Poultry
Initial fee $100
Annual renewal $25
fee
Impound fee $25
507 Rental Housing Annual License
Single rental unit $100
Two rental units $150
Three rental units $210
Four rental unit $270
$270 plus $12 per unit over
Five or more units four units
150% of the annual license fee
License renewal late fee if more than
seven days late
150% of the annual license fee
License fee to reinstate after revocation
or suspension
$25
License transfer fee
License non-compliance fee for
properties that were posted for not
complying with correction orders or
license renewals $250
1-30 days $500
31+ days
125% of the annual license
Renting prior to obtaining a license
Reinspection fee after second
inspection $100
Single, duplex, triplex $300
Four or more units
31Pawn Shops
Annual license fee $3,000
Monthly transaction fee $3 per transaction
Reporting failure penalty $4 per transaction
Investigation fee $400
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14 Peddlers/Solicitor $60 per peddler
23Public Dance$75
13 Retail Gasoline Sales $60
Private Gasoline Pump $30 per location
602, 603, 606 Social Skill Game Tournament Service $100 annually
Provider
16Street Vending
$50
Industrial/commercial
Residential $70
Both $100
12Tobacco License$125
12 Tobacco Product Shop
License fee $400
Investigation fee $100
503 Tree Management License $150
19 Used Motor Vehicles License $150 per year
209.13 Penalties
CodeSubjectPenalty
203Administrative Citation
General $100 per violation
icap $125 per violation
Fire Lane/Reserved Hand
Parking
Other Parking $35 per violation
203 Administrative Citation Late Fee
General $25
Fire Lane/Reserved Handicap $30
Parking
Other Parking $10
312 Cannabis or Hemp Business
Sale without valid registration or $2,000
license
504Snow Removal Penalty
Violations of the provisions of this
Section are be a misdemeanor, subject
to penalties of a maximum of $700 and
90 days in jail per occurrence. In the
alternative, the City may, in its
discretion, impose a civil penalty as
follows:
nd
2offense within 365 days $50
$200
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rd
3 offense within six months of
any prior offense $500
th
4
offense or more within six
months of prior offense(s)
In addition, the City may charge to, and
assess to the associated property, any
damage to City property or injury to
City employees attributable to
violations of this section.
Passed and adopted by the City Council of the City of Fridley on this day of , 2024.
______________________________________
Scott J. Lund - Mayor
______________________________________
Melissa Moore - City Clerk
First Reading: December 9, 2024
Second Reading:
Summary Publication:
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City of Fridley
Summary Ordinance No. 1426
Amending the Fridley City Code to Add Chapter 312, Cannabis Business
Amending Chapter 209, Fees
The City of Fridley does ordain, after review, examination, and staff recommendation that the
Fridley City Code (Code) be amended by adopting Ordinance No. 1426. A summary of the
amendments to the Code made by Ordinance No. 1426 are as follows:
The Ordinance adds Chapter 312, Cannabis Business to the Fridley City Code (Code). Section
312.01 is a purpose statement, § 312.02 defines terms related to the chapter, § 312.03 describes
the Pre-License Certification of All Cannabis Businesses, § 312.04 lists the retail registration
procedure for retail businesses in the City of Fridley (City), § 312.05 describes registration
enforcement for retail cannabis businesses, § 312.06 describes land use and zoning requirements
for cannabis businesses, § 312.07 lists additional land use and zoning requirements for Hemp THC
Products Shops, § 312.08 describes penalties administration and enforcement for violations of this
chapter. The ordinance amends the Fees Chapter of the Code by establishing registration fees for
Cannabis Microbusiness, Cannabis Mezzobusiness, Cannabis Retailer, Low-Potency Hemp Edible
Retailer and Medical Cannabis Combination Business. The ordinance amends the Fees Chapter of
the Code by establishing administrative penalty fees for sale without valid registration or license.
Ordinance No. 1426 was passed and adopted by the City Council of the City of Fridley on December
23, 2024. The full text of the Ordinance is available on the City website or for inspection by any
person during regular office hours at the Office of the City Clerk.
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AGENDA REPORT
Meeting Date:November 25, 2024 Meeting Type:City Council
Submitted By:Korrie Johnson, Assistant Finance Director
Title
Resolution No. 2024-187, Approving Gifts, Donations and Sponsorships Received Between
November16, 2024, and December 15,2024
Background
Each month, the City of Fridley (City) receives various donations and gifts to support City
operations, programs and projects. Pursuant to Minnesota Statute § 465.03, the City may accept
these donations and gifts for the benefit of residents. For specific donations or gifts, the donor
may prescribe certain requirements, such as for a specific activity or department.
Consistent with the abovementioned statute, staff prepared Schedule No. 1 (Exhibit A), which
outlines the various donations, gifts and/or sponsorships received by the City betweenNovember
16, 2024, and December 15, 2024.To accept the same, the Council must adopt the attached
resolution by a twothird majority vote.
Lastly, for each donation, gift or sponsorship, staff ensure it meets an identified need, does not
create a quidproquo or longterm maintenance obligation, and the donor received an
acknowledgment of their gift through a letter or publication.
Financial Impact
Every donation benefits the City
Recommendation
Staff recommend the approval of Resolution No. 2024-187,Approving Gifts, Donations and
Sponsorships Received BetweenNovember 16, 2024, and December 15,2024
Focus on Fridley Strategic Alignment
Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
X Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
Organizational Excellence
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
8:
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Attachments and Other Resources
!Resolution No. 2024-187
!Exhibit A: Schedule No. 1
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Resolution No. 2024-187
Approving Gifts, Donations and Sponsorships for the City of Fridley
Whereas, throughout the year the City of Fridley (City) receives various gifts and donations; and
Whereas, the City is sincerely grateful for the support it receives from an array of organizations
and individuals; and
Whereas, without this support, the continuation of different events or programs would be difficult
to sustain; and
Whereas, the attached schedule (Exhibit A) lists all of the donations and gifts received by various
City departments between November 16, 2024, and December 15, 2024; and
Whereas, all of the items listed on the attached schedule (Exhibit A) are required to be accepted
by the City Council by a two-thirds majority vote; and
Whereas, all items have been determined to be donated free of any quid-pro-quo expectation
by the donor.
Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves and
accepts the various donations, gifts and sponsorships made between November 16, 2024, and
December 15, 2024.
Passed and adopted by the City Council of the City of Fridley this 23rd day of December
2024.
_______________________________________
Scott J. Lund Mayor
Attest:
Melissa Moore City Clerk
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Gifts, Donations, and Sponsorships - City of FridleySchedule No. 1
Date Donor Name, Amount/
Department or DivisionProgramFund
Receivedif not anonymousValue
11/15/24Recreation & Parks Touch a Truck DonationFridley Lions Club$1,065.22101
11/19/24Public Safety - PoliceGeneral Donation from Friendly ChevroletFriendly Chevrolet$500.00101
12/06/24SNCDonation Box ContentsVarious$108.00270
Report to Date Total$1,673.22
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AGENDA REPORT
Meeting Date:December23, 2024 Meeting Type:City Council
Submitted By:Anna Smieja, Accounting Technician, Accounts Payable
Title
Resolution No. 2024-183,Approving Claims for the Period Ending December18, 2024
Background
Attached is Resolution No. 2024-183and the claims report for the period endingDecember18,2024.
Financial Impact
Included in the budget.
Recommendation
Staff recommend the approval of Resolution No. 2024-183, Approving Claims for the Period Ending
December18, 2024.
Focus on Fridley Strategic Alignment
Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
X Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
Organizational Excellence
Attachments and Other Resources
Resolution No. 2024-183,Approving Claims for the Period Ending December18, 2024
City Council Claims Report
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Resolution No. 2024-183
Approving Claims for the Period Ending December 18, 2024
Whereas, Minnesota Statute § 412.271 generally requires the City Council to review and approve
claims for goods and services prior to the release of payment; and
Whereas, a list of such claims for the period ending December 18, 2024, was reviewed by the City
Council.
Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves the
payment of the claims as presented.
Passed and adopted by the City Council of the City of Fridley this 23rd day of December, 2024.
_______________________________________
Scott J. Lund - Mayor
Attest:
Melissa Moore City Clerk
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Bank Transaction Report
City of Fridley, MN
Transaction Detail
Issued Date Range: 12/05/2024 - 12/18/2024
Cleared Date Range: -
IssuedCleared
DateDateNumberDescriptionModuleStatusTypeAmount
Bank Draft
12/06/2024DFT0005330EMPOWER RETIREMENT (for MN/MSRS)Accounts PayableOutstandingBank Draft$ (569.98)
12/06/2024EMPOWER RETIREMENT (for MN/MSRS)Accounts PayableOutstandingBank Draft$ (1,901.37)
DFT0005331
12/06/2024CITY OF FRIDLEY-MISSION SQUARE-457 Def.CompAccounts PayableOutstandingBank Draft$ (19,431.08)
DFT0005332
12/06/2024CITY OF FRIDLEY-MISSION SQUARE-457 Def.CompAccounts PayableOutstandingBank Draft$ (4,175.76)
DFT0005333
12/06/2024CITY OF FRIDLEY-MISSION SQUARE RHS Retiree Health SaAccounts PayableOutstandingBank Draft$ (643.98)
DFT0005335
12/06/2024OPTUM BANK (HSA)Accounts PayableOutstandingBank Draft$ (3,945.47)
DFT0005337
12/06/2024OPTUM BANK (HSA)Accounts PayableOutstandingBank Draft$ (2,760.66)
DFT0005338
12/06/2024MINN DEPT OF REVENUE - Payroll GarnishmentsAccounts PayableOutstandingBank Draft$ (293.54)
DFT0005339
12/06/2024PERA - PUBLIC EMPLOYEESAccounts PayableOutstandingBank Draft$ (47,139.63)
DFT0005340
12/06/2024PERA - PUBLIC EMPLOYEESAccounts PayableOutstandingBank Draft$ (164.46)
DFT0005341
12/06/2024PERA - PUBLIC EMPLOYEESAccounts PayableOutstandingBank Draft$ (68,597.11)
DFT0005342
12/06/2024CITY OF FRIDLEY-MISSION SQUARE RHS Retiree Health SaAccounts PayableOutstandingBank Draft$ (100.00)
DFT0005343
12/06/2024CITY OF FRIDLEY-MISSION SQUARE RHS Retiree Health SaAccounts PayableOutstandingBank Draft$ (2,475.00)
DFT0005344
12/06/2024CITY OF FRIDLEY-MISSION SQUARE RHS Retiree Health SaAccounts PayableOutstandingBank Draft$ (600.00)
DFT0005345
12/06/2024CITY OF FRIDLEY-MISSION SQUARE Roth IRAAccounts PayableOutstandingBank Draft$ (5,450.93)
DFT0005346
12/06/2024BENEFIT RESOURCE LLC - BPA/VEBAAccounts PayableOutstandingBank Draft$ (1,000.00)
DFT0005347
12/06/2024INTERNAL REVENUE SERVICE - PAYROLL TAXESAccounts PayableOutstandingBank Draft$ (44,132.24)
DFT0005348
12/06/2024INTERNAL REVENUE SERVICE - PAYROLL TAXESAccounts PayableOutstandingBank Draft$ (17,484.92)
DFT0005349
12/06/2024MINN DEPT OF REVENUE - PAYROLL TAXAccounts PayableOutstandingBank Draft$ (26,410.78)
DFT0005350
12/06/2024INTERNAL REVENUE SERVICE - PAYROLL TAXESAccounts PayableOutstandingBank Draft$ (59,429.88)
DFT0005351
Bank Draft Total: (20)$ (306,706.79)
Check
12/05/2024GENUINE PARTS CO/NAPAAccounts PayableOutstandingCheck$ (315.34)
12/06/2024CHARLES SCHWAB TRUST BANKAccounts PayableOutstandingCheck$ (930.00)
12/06/2024LAW ENFORCEMENT LABOR SERVICESAccounts PayableOutstandingCheck$ (2,981.46)
12/06/2024LEGALSHIELDAccounts PayableOutstandingCheck$ (394.90)
12/06/2024NCPERS MINNESOTA-478000Accounts PayableOutstandingCheck$ (640.00)
12/11/2024ALLINA HEALTH SYSTEMAccounts PayableOutstandingCheck$ (900.00)
12/11/2024AMERICAN TEST CENTERAccounts PayableOutstandingCheck$ (1,341.00)
12/11/2024ANOKA COUNTY FIRE PROTECTION COUNCILAccounts PayableOutstandingCheck$ (610.00)
12/11/2024ANOKA COUNTY HIGHWAY DEPT-TRANSPORTATION DIVAccounts PayableOutstandingCheck$ (56,333.55)
12/11/2024ANOKA COUNTY TREASURY OFFICEAccounts PayableOutstandingCheck$ (481.07)
12/11/2024APPLE FORD APPLE VALLEYAccounts PayableOutstandingCheck$ (59.95)
12/11/2024APPLE FORD WHITE BEAR LAKEAccounts PayableOutstandingCheck$ (1,030.10)
12/18/2024 1:24:16 PMPage 1 of 6
Bank Transaction ReportIssued Date Range: -
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IssuedCleared
DateDateDescriptionModuleStatusTypeAmount
12/11/2024ASPEN MILLS INCAccounts PayableOutstandingCheck$ (729.92)
12/11/2024BENEFIT RESOURCE LLC - BPA/VEBAAccounts PayableOutstandingCheck$ (825.84)
12/11/2024BOB'S PRODUCE RANCHAccounts PayableOutstandingCheck$ (133.93)
12/11/2024BREDEMUS HARDWARE CO INCAccounts PayableOutstandingCheck$ (354.90)
12/11/2024CENTURY LINKAccounts PayableOutstandingCheck$ (1,207.36)
12/11/2024CIVICPLUSAccounts PayableOutstandingCheck$ (6,600.00)
12/11/2024COMCAST/XFINITYAccounts PayableOutstandingCheck$ (264.65)
12/11/2024COSTAR REALTY INFORMATIONAccounts PayableOutstandingCheck$ (449.35)
12/11/2024CRYSTEEL TRUCK EQUIP/DISTRIBUTIONAccounts PayableOutstandingCheck$ (111,563.00)
12/11/2024DEM-CON COMPANIES LLCAccounts PayableOutstandingCheck$ (276.79)
12/11/2024ENTERPRISE FM TRUSTAccounts PayableOutstandingCheck$ (40,035.46)
12/11/2024FAARAH, ZAKAccounts PayableOutstandingCheck$ (2,925.00)
12/11/2024FINANCE AND COMMERCE INCAccounts PayableOutstandingCheck$ (164.00)
12/11/2024FIRE SAFETY USAAccounts PayableOutstandingCheck$ (577.50)
12/11/2024FLAGSHIP RECREATION LLCAccounts PayableOutstandingCheck$ (87,339.28)
12/11/2024FLEET PRIDE TRUCK & TRAILER PARTSAccounts PayableOutstandingCheck$ (83.86)
12/11/2024FORCE AMERICA DISTRIBUTINGAccounts PayableOutstandingCheck$ (360.23)
12/11/2024GARY CARLSON EQUIPMENT COAccounts PayableOutstandingCheck$ (1,188.00)
12/11/2024GENUINE PARTS CO/NAPAAccounts PayableOutstandingCheck$ (14.94)
12/11/2024GRANICUS LLCAccounts PayableOutstandingCheck$ (800.00)
12/11/2024GRAPHIC SOLUTIONS GROUP INCAccounts PayableOutstandingCheck$ (2,381.61)
12/11/2024HEALTH PARTNERSAccounts PayableOutstandingCheck$ (1,905.00)
12/11/2024HIRERIGHT LLCAccounts PayableOutstandingCheck$ (11.40)
12/11/2024HOISINGTON KOEGLER/HKGIAccounts PayableOutstandingCheck$ (11,722.33)
12/11/2024HYDRAULIC SPECIALTY COAccounts PayableOutstandingCheck$ (34.57)
12/11/2024INTL ASSN OF CRIME ANALYSTS/IACAAccounts PayableOutstandingCheck$ (445.00)
12/11/2024ISTATE TRUCK CENTERAccounts PayableOutstandingCheck$ (377.29)
12/11/2024JAKE'S CUSTOM SERVICESAccounts PayableOutstandingCheck$ (2,250.00)
12/11/2024JONES, RICHARDAccounts PayableOutstandingCheck$ (174.25)
12/11/2024KIESLER'S POLICE SUPPLY INCAccounts PayableOutstandingCheck$ (50,960.45)
12/11/2024KLUGE, MARKAccounts PayableOutstandingCheck$ (200.00)
12/11/2024KNOWBE4 INCAccounts PayableOutstandingCheck$ (18,297.00)
12/11/2024KONDRICK, BETHAccounts PayableOutstandingCheck$ (128.77)
12/11/2024LEAGUE OF MINNESOTA CITIESAccounts PayableOutstandingCheck$ (30.00)
12/11/2024LEAGUE OF MN CITIES INS TRUSTAccounts PayableOutstandingCheck$ (353.77)
12/11/2024LEPAGE & SONSAccounts PayableOutstandingCheck$ (1,636.39)
12/11/2024LOFFLER COMPANIES-131511Accounts PayableOutstandingCheck$ (246.57)
12/11/2024MARTIN MARIETTAAccounts PayableOutstandingCheck$ (970.92)
12/11/2024MAX-R / THE PRESTWICK GROUP INCAccounts PayableOutstandingCheck$ (9,124.50)
12/11/2024MENARDS - BLAINEAccounts PayableOutstandingCheck$ (56.75)
12/11/2024METRO-INETAccounts PayableOutstandingCheck$ (4,964.00)
12/11/2024METROPOLITAN COUNCILAccounts PayableOutstandingCheck$ (483,745.38)
12/11/2024MINN DEPT OF HEALTHAccounts PayableOutstandingCheck$ (20,458.00)
12/18/2024 1:24:16 PMPage 2 of 6
Bank Transaction ReportIssued Date Range: -
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IssuedCleared
DateDateDescriptionModuleStatusTypeAmount
12/11/2024MINN DEPT OF LABOR & INDUSTRYAccounts PayableOutstandingCheck$ (512.85)
12/11/2024MINN DEPT OF TRANSPORTATIONAccounts PayableOutstandingCheck$ (830.12)
12/11/2024MINN FIRE SERVICE CERT BOARDAccounts PayableOutstandingCheck$ (131.00)
12/11/2024MINNEAPOLIS SAW INCAccounts PayableOutstandingCheck$ (342.67)
12/11/2024MOORE, MELISSAAccounts PayableOutstandingCheck$ (198.32)
12/11/2024MORRELL ENTERPRISESAccounts PayableOutstandingCheck$ (769.35)
12/11/2024NEW BRIGHTON, CITY OFAccounts PayableOutstandingCheck$ (2,037.06)
12/11/2024NFP INSURANCE SERVICES INCAccounts PayableOutstandingCheck$ (2,253.75)
12/11/2024NOREGON SYSTEMS LLCAccounts PayableOutstandingCheck$ (4,413.10)
12/11/2024NORTHERN TOOL & EQUIPMENTAccounts PayableOutstandingCheck$ (161.45)
12/11/2024ODENTHAL, KELVINAccounts PayableOutstandingCheck$ (195.46)
12/11/2024PALADIN TECHNOLOGIES (USA) INCAccounts PayableOutstandingCheck$ (5,464.00)
12/11/2024PETERSON COMPANIES INCAccounts PayableOutstandingCheck$ (100,795.00)
12/11/2024PREMIUM WATERS INCAccounts PayableOutstandingCheck$ (4.99)
12/11/2024RECYCLE TECHNOLOGIES INCAccounts PayableOutstandingCheck$ (8,703.50)
12/11/2024REHBEINS BLACK DIRTAccounts PayableOutstandingCheck$ (407.00)
12/11/2024REPUBLIC SERVICES #899Accounts PayableOutstandingCheck$ (36,983.31)
12/11/2024RESPECAccounts PayableOutstandingCheck$ (12,422.82)
12/11/2024REVSPRING INCAccounts PayableOutstandingCheck$ (2,994.83)
12/11/2024ROADKILL ANIMAL CONTROLAccounts PayableOutstandingCheck$ (296.00)
12/11/2024SHORT ELLIOTT HENDRICKSON INCAccounts PayableOutstandingCheck$ (93,086.76)
12/11/2024SPLIT ROCK MGMT - DBA VANGUARD CLEANINGAccounts PayableOutstandingCheck$ (1,215.00)
12/11/2024STARK, KYLEAccounts PayableOutstandingCheck$ (1,400.00)
12/11/2024STEWART, MATTHEWAccounts PayableOutstandingCheck$ (81.07)
12/11/2024STIMEY ELECTRICAccounts PayableOutstandingCheck$ (4,027.14)
12/11/2024STREICHER'SAccounts PayableOutstandingCheck$ (179.97)
12/11/2024SUN BADGE COAccounts PayableOutstandingCheck$ (404.50)
12/11/2024TSCHIDA, CHARAccounts PayableOutstandingCheck$ (97.75)
12/11/2024ULINEAccounts PayableOutstandingCheck$ (212.22)
12/11/2024UNIVERSITY OF MINNESOTAAccounts PayableOutstandingCheck$ (700.00)
12/11/2024VALLEY-RICH CO INCAccounts PayableOutstandingCheck$ (5,878.25)
12/11/2024VESTISAccounts PayableOutstandingCheck$ (434.47)
12/11/2024XCEL ENERGYAccounts PayableOutstandingCheck$ (23,023.57)
12/12/2024ALEXANDER & EMILY BROEFFLEUtility BillingOutstandingCheck$ (78.21)
12/12/2024TYLER BRISBINUtility BillingOutstandingCheck$ (172.53)
12/12/2024MENNO TRAVEL SERVICESUtility BillingOutstandingCheck$ (191.22)
12/12/2024MENG LORUtility BillingOutstandingCheck$ (120.51)
12/12/2024JONAS HANGGIUtility BillingOutstandingCheck$ (98.88)
12/12/2024ODYSSEY AUTOMOTIVEUtility BillingOutstandingCheck$ (2,477.53)
12/18/2024APPLE FORD WHITE BEAR LAKEAccounts PayableOutstandingCheck$ (150.30)
12/18/2024ASPEN MILLS INCAccounts PayableOutstandingCheck$ (937.79)
12/18/2024AVERBECK, HEIDIAccounts PayableOutstandingCheck$ (68.25)
12/18/2024BEAUDRY OIL & PROPANEAccounts PayableOutstandingCheck$ (12,538.51)
12/18/2024 1:24:16 PMPage 3 of 6
Bank Transaction ReportIssued Date Range: -
98
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IssuedCleared
DateDateDescriptionModuleStatusTypeAmount
12/18/2024BEISSWENGER'S HARDWAREAccounts PayableOutstandingCheck$ (13.78)
12/18/2024BRAUN INTERTEC CORPORATIONAccounts PayableOutstandingCheck$ (2,135.00)
12/18/2024CARR'S TREE SERVICE INCAccounts PayableOutstandingCheck$ (81,957.10)
12/18/2024CENTERPOINT ENERGY-MINNEGASCOAccounts PayableOutstandingCheck$ (6,185.45)
12/18/2024COMCAST/XFINITYAccounts PayableOutstandingCheck$ (315.89)
12/18/2024COON CREEK WATERSHED DISTRICTAccounts PayableOutstandingCheck$ (2,050.00)
12/18/2024COON RAPIDS, CITY OFAccounts PayableOutstandingCheck$ (49,876.05)
12/18/2024CORE & MAIN LPAccounts PayableOutstandingCheck$ (1,140.52)
12/18/2024EMERGENCY AUTOMOTIVE TECHNOLOGIESAccounts PayableOutstandingCheck$ (6,680.62)
12/18/2024FINANCE AND COMMERCE INCAccounts PayableOutstandingCheck$ (158.00)
12/18/2024FLAGSHIP RECREATION LLCAccounts PayableOutstandingCheck$ (1,811.17)
12/18/2024FLUID INTERIORS LLCAccounts PayableOutstandingCheck$ (257.10)
12/18/2024GENUINE PARTS CO/NAPAAccounts PayableOutstandingCheck$ (6.45)
12/18/2024GOLD MEDAL PRODUCTSAccounts PayableOutstandingCheck$ (97.00)
12/18/2024GRAINGERAccounts PayableOutstandingCheck$ (136.51)
12/18/2024GRANICUS LLCAccounts PayableOutstandingCheck$ (5,400.00)
12/18/2024HANSEN BROS FENCEAccounts PayableOutstandingCheck$ (18,778.00)
12/18/2024HAWKINS INCAccounts PayableOutstandingCheck$ (120.00)
12/18/2024INSITUFORM TECHNOLOGIES USA LLCAccounts PayableOutstandingCheck$ (371,570.08)
12/18/2024INTERSTATE ALL BATTERY CENTERAccounts PayableOutstandingCheck$ (49.95)
12/18/2024KENNEDY & GRAVEN CHARTEREDAccounts PayableOutstandingCheck$ (1,837.50)
12/18/2024KIWANISAccounts PayableOutstandingCheck$ (81.00)
12/18/2024KONDRICK, BETHAccounts PayableOutstandingCheck$ (170.31)
12/18/2024LANGUAGE LINE SERVICES INCAccounts PayableOutstandingCheck$ (329.95)
12/18/2024LEAGUE OF MINNESOTA CITIESAccounts PayableOutstandingCheck$ (15.00)
12/18/2024LEAGUE OF MN CITIES INS TRUSTAccounts PayableOutstandingCheck$ (2,056.35)
12/18/2024LONG RUN LEADERSHIP CONSULTINGAccounts PayableOutstandingCheck$ (2,687.50)
12/18/2024MADDEN GALANTER HANSEN LLPAccounts PayableOutstandingCheck$ (45.00)
12/18/2024MARTIN MARIETTAAccounts PayableOutstandingCheck$ (297.13)
12/18/2024METERING & TECHNOLOGY SOLUTIONSAccounts PayableOutstandingCheck$ (268.27)
12/18/2024METRO GARAGE DOOR/WINTER INDUSTRIES LLCAccounts PayableOutstandingCheck$ (1,790.00)
12/18/2024METRO PRODUCTS INCAccounts PayableOutstandingCheck$ (21.40)
12/18/2024MINNEAPOLIS SAW INCAccounts PayableOutstandingCheck$ (1,197.91)
12/18/2024NORTH METRO TELEVISIONAccounts PayableOutstandingCheck$ (3,500.00)
12/18/2024NORTHLAND FABRICATING LLCAccounts PayableOutstandingCheck$ (350.00)
12/18/2024NUSS TRUCK AND EQUIPMENTAccounts PayableOutstandingCheck$ (522.71)
12/18/2024NYKANEN, ANDREWAccounts PayableOutstandingCheck$ (4,471.20)
12/18/2024ODENTHAL, JOHNAccounts PayableOutstandingCheck$ (165.75)
12/18/2024OUVERSON SEWER & WATERAccounts PayableOutstandingCheck$ (5,000.00)
12/18/2024QUICKSILVER EXPRESS COURIERAccounts PayableOutstandingCheck$ (47.73)
12/18/2024R & R SUSPENSIONAccounts PayableOutstandingCheck$ (1,450.00)
12/18/2024ST PAUL, CITY OFAccounts PayableOutstandingCheck$ (4,582.79)
12/18/2024STANDARD INSURANCE COMPANY (LIFE)Accounts PayableOutstandingCheck$ (1,945.10)
12/18/2024 1:24:16 PMPage 4 of 6
Bank Transaction ReportIssued Date Range: -
99
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IssuedCleared
DateDateDescriptionModuleStatusTypeAmount
12/18/2024STANDARD INSURANCE COMPANY LTD/STDAccounts PayableOutstandingCheck$ (7,537.24)
12/18/2024STIMEY ELECTRICAccounts PayableOutstandingCheck$ (7,749.13)
12/18/2024TAHO SPORTSWEARAccounts PayableOutstandingCheck$ (74.50)
12/18/2024TITAN MACHINERYAccounts PayableOutstandingCheck$ (265.91)
12/18/2024ULINEAccounts PayableOutstandingCheck$ (408.08)
12/18/2024UTILITY LOGIC LLCAccounts PayableOutstandingCheck$ (71.38)
12/18/2024VERIZON WIRELESSAccounts PayableOutstandingCheck$ (1,942.57)
12/18/2024VESTISAccounts PayableOutstandingCheck$ (771.84)
12/18/2024WASTE MANAGEMENT-MINNAccounts PayableOutstandingCheck$ (12,800.00)
12/18/2024XCEL ENERGYAccounts PayableOutstandingCheck$ (21,385.48)
Check Total: (152)$ (1,894,453.74)
EFT
12/06/2024969FRIDLEY POLICE ASSOCIATION-PY onlyAccounts PayableOutstandingEFT$ (200.00)
12/06/2024FRIDLEY-IAFF DUES/INTL ASSOC/FIRE FIGHTERSAccounts PayableOutstandingEFT$ (80.00)
970
12/06/2024Payroll EFTPayrollOutstandingEFT$ (394,805.98)
EFT0000233
EFT Total: (3)$ (395,085.98)
Report Total: (175)$ (2,596,246.51)
12/18/2024 1:24:16 PMPage 5 of 6
Bank Transaction ReportIssued Date Range: -
9:
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Summary
Bank AccountCountAmount
0000100479 City of Fridley 175$ (2,596,246.51)
Report Total:175$ (2,596,246.51)
Cash AccountCountAmount
**No Cash Account**1$ -
999 999-101100 Cash in Bank - CITY Pooled Cash 174$ (2,596,246.51)
Report Total:175$ (2,596,246.51)
Transaction TypeCountAmount
Bank Draft20$ (306,706.79)
Check152$ (1,894,453.74)
EFT3$ (395,085.98)
Report Total:175$ (2,596,246.51)
12/18/2024 1:24:16 PMPage 6 of 6
:1
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:Scott Hickok, Community Development Director
Title
Resolution No. 2024-188, Accepting the Award of Community Development Block Grant Funds for a
th
Public Facilityto be Generally Located at 110 77Way NE
Background
At theAnokaCounty(County) Housing and Redevelopment Authority (HRA)Meeting on December 17,
2024, the Board of Trustees awarded the $350,000 necessary for completion of the Anoka County Center
for the Arts Building Project (Project). Funds will be released upon receipt of the final environmental
report due back from their analyst to Anoka County staff yet this month.
th
RumriverArt Center is interested in theCityof Fridleyat 110 77Way NEand has indicated that
because a major focus in their curriculum is serving special needs artists with classes, the accessibility
and other enhancements that North Suburban Center for the Artsdescribed in their wish listwould be
required to reoccupy the space.
Staff has hired an architect to prepare the concept drawings that allowedthe Cityto accurately budget
for the necessary building improvements, prior to making the request to the County. Estimates show
that the project would cost between $325,000 -$340,000. An additional $10,000 would be necessary to
monitor Davis Bacon compliance for payment of contractor wages.
Once staff can move forward,(no money can be spent, prior to the environmental report sign-off and
green light from the County staff), Bill Rust, Rust Architecture will prepare construction drawings, and
the project can be set out for bid. It is our hope that the project can be complete for a mid-year 2025
movein for the RumriverArt Center. Staff plans on meeting with RumrExecutive Director in early
and discuss plans for the Center.
Financial Impact
Absorbed
Recommendation
Staff recommend the approval of Resolution No. 2024-188, Accepting the Award of Community
th
Development Block Grant Funds for a Public Facilityto be Generally Located at 110 77Way NE
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Focus on Fridley Strategic Alignment
X Vibrant Neighborhoods & Places X Community Identity & Relationship Building
Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship
Organizational Excellence
Attachments and Other Resources
!Resolution No. 2024-188
!Original Grant Application
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Resolution No. 2024-188
Accepting the Award of Community Development Block Grant Funds for a Public Facility
th
to be Generally Located at 110 77 Way NE
Whereas, (City) plans to re-use its Fire Station No. 3 As a Center for the Arts;
and
Whereas, in October 2024 the North Suburban Center for the Arts vacated the building; and
Whereas, in August 2024, staff along with Rust Architecture developed a conceptual design for
an accessible vestibule for the building; and
Whereas, in early September a final budget was prepared for the project; and
Whereas, on September 17, Staff submitted its application to Anoka County in compliance with
the Requirements of Anoka County and the Federal Department of Housing and Urban
Development; and
Whereas, the City has identified a timeline for completion with a five-month expectation of
completion from the award date of a contract; and
Whereas, this building is anticipated to now be occupied by the Rumriver Art Center and will
provide both exhibit space for art and as important will provide accessible classroom
opportunities for all individuals which is a priority for their organization and our City, serving a
low-moderate income community; and
Whereas, the City believes that the project needs can be met through the Community
Development Block Grant (CDBG) program that is administered by Anoka County.
Now, therefore, be it resolved, that the City Council of the City of Fridley herby:
1.!Accepts up to $350,000 of Community Development Block Grant funds for the project;
2.!Authorizes City Staff to execute all documents necessary to secure said CDBG funds.
rd
Passed and Adopted by the City Council of the City of Fridley this 23day of December,
2024
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_______________________________________
Scott J. Lund Mayor
Attest:
____________________________________
Melissa Moore City Clerk
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Organization Name City of Fridley
Project Title Fridley Center for the Arts Building
th
Project Address(es) 110 77 Way NE
Organization Contact: Scott Hickok, Community Development Director
Organization Email & City of Fridley, Scott.hickok@fridleymn.gov, 763-572-390
Phone Number:
Organization Address: 7071 University Avenue NE
Funding Amount Requested: $350,000
CDBG Project HOME
Project Summary (10 Points)-What is the project/service accomplishing in less than 100 words? What is your
organization doing with the requested funds?
center for the arts is interested in the space and
has indicated that because a major focus in their curriculum is serving special needs artists with classes, the accessibility and other
enhancements would be required for that group to reoccupy. The vestibule will also help with energy consumptions since it would
serve as an air lock to the building and the people it serves. Artist will have a gallery to display locally if this building re-opens as a
center for the arts. City-wide events would welcome all, not just from the City, but region for enjoyment of the arts.
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Project Outcomes (10 Points)- What is the intended result of funds invested (100 words or less)
!
!
!
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BUDGET (45 Points)
Identify the federal, state, and local leveraging resources used for the proposed project only. This information is provided
directly to HUD. Proformas can be included (and is encouraged) but will not substitute this budget form. Budgets must be:
!Specific
!Includes all things public funds will be used for. Anything not accounted for in the budget will not be funded.
!Projects requesting HOME funds must attach a pro forma in addition to completing the budget section.
*DO NOT include your entire operational budget.
Use of Funds Source of Funds (Please list amount and source specifically)
Requested Other State of Non-CDBG
CDBG/HOME Applicant Federal MN Anoka Private
Line Item Funds Funds Funds Funds City Funds County Funds Funds Total
Hardscape (Asphalt, Concrete,
Curb & Sidewalk alterations,
interior concrete alterations,
footings $78,000
Landscape Restoration $7,500
Electrical Door operators,
Emergency fire panel, lighting,
etc.) $46,000
Construction of Vestibule,
(blockwork, HVAC, Roofing) $138,000
Glasswork $27,000
Grab bars and Accessibility
assist features $8,500
Interior way-finding signage $2,500
Final Design, Const.
Management, Inspections $40,000
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Davis Bacon Management $10,000
Total $350,000 $7,500 $357,500
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The City of Fridley has and will continue to provide the building which once served as Fridley Fire Station Number 3. When the
City Built its new City Hall, Police, Fire and Public Works complex, it improved response times to this portion of the City and
rendered the Fire Station unnecessary. Several private companies and individuals offered to buy the complex. Most for business
purposes, one business owner nearby wanted to make it his home. This would have put the property on the tax rolls. However,
the City was most interested in making the building available to the Center for the Arts, who had recently lost their lease in the
Banfill Center for the Arts.
year lease opportunity for an arts organization. The tenant will be
responsible for the building, maintenance, mowing, snow removal, etc. But the building is essentially a no-cost lease. The North
Suburban Center for the Arts (NSCA) had an uphill battle as they had lost not only their lease, but the $50,000 annual contribution
that Anoka County funded for their organization. They folded after a couple years of valent effort.
Architectural fees are estimated at $31,500. Project Management fees at $135/hr. and Hard cost construction, site work, and
interior handicap enhancements are estimated at $310,000. Early estimating and architectural rendering will be billed to the City
and paid by the City, as it is expenditure needed for this application and is needed and worked on before the date of the award.
Building permit required Architecture, Engineering, and project management fees will come from the grant funds if awarded and
will not start until announcement of an award. Davis Bacon requirements will be applied were required.
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:Joe Starks, Finance Director/City Treasurer
Title
Resolution 2024-185, Approving Budget Reappropriation for Certain Funds for the Fiscal Year Ending
December 31, 2024
Background
The City Charter (Charter) establishes certain processes for the preparation, passage, enforcement and
alteration of the annual and revised budgets. Specifically, Section 7.07 of the Charter, authorizes the
City Council (Council) to increase expenditures under two circumstances: 1) when actual revenues
exceed estimated revenues; and/or 2) by identifying offsetting decreases in other areas ofthe budget.
Tomaintain compliance with this section of the Charter, and minimize the need for subsequent
reappropriations, the Council annually adopts a revised budget in December. As part of the
preparations of the Annual Comprehensive Financial Report (ACFR), staff typically identify other areas
requiring further revisions or reappropriations, which are typically presented to the Council for
consideration around the time of acceptance of the ACFR. As part of this process, staff identified
multiple areas that require revision and they are attached, with descriptions.All increases to
expenditure budgets are either offset by additional revenue or a decrease to a different expenditure.
Several of the budget amendments relate to expenditures incurred funded by grant revenue received,
that was not previously budgeted for.Additionally,for the first time, the City received local affordable
housing aid, which is then transferred to the Housing and Redevelopment Authority (HRA)to carry out
the applicable programming.Finally, the Trail Improvements Project was budgeted for within the 2024
Streets General Funds Budget. However, to encumber the funds for 2025, when funds will be spent, it
will be transferred to the Streets Capital Fund, where the project will spend out of in 2025. The
attachment includes the budget line items impacted by the proposed budget amendments.
Financial Impact
All increases to expenditure budgets are offset by either an increase to revenue budget or a
corresponding decrease to a different expenditure budget.
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Recommendation
Staff recommend the approval of Resolution 2024-185, Approving Budget Reappropriation for Certain
Funds for the Fiscal Year ending December 31, 2024.
Focus on Fridley Strategic Alignment
Vibrant Neighborhoods & Places Community Identity & Relationship Building
X Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship
Organizational Excellence
Attachments and Other Resources
!Resolution No. 2024-185
!Budget Adjustment Register
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Resolution No. 2024-185
Approving Budget Reappropriation for Certain Funds for the Fiscal Year ending
December 31, 2024
Whereas, the City Charter (Charter) established certain processes for the preparation, passage,
enforcement and alternation to the annual budget; and
Whereas, Section 7.07 of the Charter authorizes the City Council (Council) to increase
expenditures under two circumstances: 1) when actual revenues exceed estimated revenues; and
2) by identifying offsetting decreases in other areas of the budget; and
Whereas, for the Fiscal Year ending December 31, 2024, staff identified multiple areas requiring
reappropriation subject to the Section 7.07 of the Charter; and
Whereas, the revisions to expenditure budgets are all either offset by additional revenue or an
offsetting decrease to a different expenditure line item.; and
Therefore, be it resolved, that the City Council of the City of Fridley hereby approves and
authorizes the following amendments to the 2024 Budget, as shown on the attachment.
rd
Passed and adopted by the City Council of the City of Fridley this 23 day of December,
2024.
_______________________________________
Scott J. Lund Mayor
Attest:
________________________________________
Melissa Moore City Clerk
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AGENDA REPORT
Meeting Date:December 23, 2024 Meeting Type:City Council
Submitted By:James Kosluchar, Public Works Director
Jason Wiehle, Utility Manager
Title
Resolution No. 2024-186,Authorizing a Funding Application and Grant Agreement with the
Metropolitan Council for Private Sanitary Inflow/Infiltration Reductionfor 2025
Background
Through efforts of the Metro Cities Association,the Metropolitan Council, and Minnesota Legislature, a
new grant program was madeavailable to cities to assist private property owners with inflow and
infiltration reduction efforts in 2024.The program will continue in a similar fashion in 2025.
Inflow and infiltration is clear water stormwater and groundwater that enters the wastewater
system. More than half of this clear water in the M
properties, homes, and businesses. Pipes, also known as sewer laterals, connect private properties to the
city sanitary sewer and can experience cracksand deterioration that come with age or when roots break
wastewater. It can take up space in the wastewater system and cause costly sewer backups into homes
and buildings, or sewer overflows into rivers and lakes.
Returning for a second year, the 2025 Private Property Inflow and Infiltration Grant Program is providing
$1.5 millionto provide grants to private property owners to help with repairs that will remove and
prevent clear water from entering the wastewater treatment system. The Minnesota Legislature amended
Minnesota Statutes (M.S.) § 471.342 in 2023 to allow the MetropolitanCouncil to provide grant funding
to local municipalities to assist private property owners with costs associated with repairing sewer
infrastructure on their property.
In Winter 2023, a task force met to design this program. Under the program,municipalities may apply
to receive grant money and distribute those funds to private property owners or contractors in alignment
with the grant program guidelines. Eligible work includes:
Private lateral repair and/or replacement
Foundation drain disconnections and new sump pump, if associated with the foundation drain
disconnect
Sewer lateral inspection and cleaning costs if:
o The applicant meets the equity need,or
o Televising and cleaning result in repair or replacement of sewer lateral
Vision Statement
We believe Fridley willbe a safe, vibrant, friendly and stable home for families and businesses.
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Grant awards may be 50% of eligible costs up to $5,000 per private property. For private property owners
meeting our equity criterion, the grant award may increase up to $10,000.
The City of Fridley will make a preliminary application in December 2024 for the program and request
$100,000. In 2024, we received an allocation of $50,000 after requesting the same amount. Qualified
spending on eligible work can happen between January 1, 2025 and December 31, 2025.
Financial Impact
program and providing a 10% match for equity-qualified work (a maximum of $10,000 under this
program), however inflow and infiltration reduction through work under this program will reduce
sanitary sewer flows and associated costs.
Recommendation
Staff recommend the approval of Resolution No. 2024-186 Approving a Municipal Inflow and
Infiltration Grant Application and Agreement with Metropolitan Council Environmental Services for
2025.
Focus on Fridley Strategic Alignment
X Vibrant Neighborhoods & Places Community Identity & Relationship Building
Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship
Organizational Excellence
Attachments and Other Resources
!Resolution No. 2024-186
!City of Fridley Private Property Inflow & Infiltration Grant Program Application
!Metropolitan Council 2025 Private Property Inflow and Infiltration (I/I) Sample Grant Agreement
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Resolution No. 2024-186
through efforts coordinated with the Metro Cities Association and the Metropolitan
Council, and with the assistance of the State Legislature, $1.5 million in funding has been made
available to assist with sanitary sewer inflow/infiltration (I/I) reduction on private properties
within selected metro communities; and
private lateral repair and replacement, disconnection of sumps, and televising and cleaning of
service laterals for private property owners
rd
Passed and adopted by the City Council of the City of Fridley this 23 day of December,
2024
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_______________________________________
Scott J. Lund Mayor
Attest:
Melissa Moore City Clerk
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PRIVATE PROPERTY INFLOW & INFILTRATION GRANT PROGRAM
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Information
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qbsujdjqbuf!boe!wfsjgjftuibu!uif!nvojdjqbmjuz!ibt!qfsgpsnfe!bmm!sfrvjsfe!bdujwjujft!up!sfdfjwf!hsbou!
gvoejoh!gps!qsjwbuf!sftjefoujbm!J0J!njujhbujpo!xpsl/!
Npsf!jogpsnbujpo!po!uif!hsbou!qsphsbn-!jodmvejoh!qsphsbn!hvjefmjoft-!dbo!cf!gpvoe!bu!uif!gpmmpxjoh!mjol;
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Qspqfsuz.Jogmpx.boe.Jogjmusbujpo.Hsbout/btqy
Grant Application
Municipality Name:Djuz!pg!Gsjemfz
Date:2303403135
Designated Contact)bmm!dpssftqpoefodf!boe!nvojdjqbmjuz!sftqpotjcjmjuz!sfhbsejoh!qbsujdjqbujpo!jo!uif!
qsphsbn!tipvme!cf!beesfttfe!up!uif!joejwjevbm!obnfe!cfmpx*;
Name:Jason Wiehle
Address:7071 University Avenue NE, Fridley, MN 55432
Phone Number:763-572-3552
Email:jason.wiehle@fridleymn.gov
Requested Grant Amount:$100,000
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qsphsbn!hvjefmjoft!boe!tvqqpsu!qbsujdjqbujpo!jo!uif!qsphsbn!nvtu!cf!tvcnjuufe/!
Is a resolution attached:Zft!Op
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Do you plan to solicit bids from MCUB businesses?!Zft!Op!
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If you plan to consider an equity component in your grant fund distributions, please provide a
statement explaining how you plan to do this:
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Please provide a statement explaining how you plan to do outreach and communication to
reach private property owners.
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What, if any, outreach and communication support would be helpful to receive from Met
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METROPOLITAN COUNCIL
2025 PRIVATE PROPERTY INFLOW AND INFILTRATION (I/I)
GRANT AGREEMENT NO.
This Council (MCES) Funded Grant Agreement ("Grant Agreement") is entered into this \[date of signature
by both parties\] between the Metropolitan Council, a public corporation and political subdivision of the State of
Minnesota ("Met Council") and the City of ______________, a municipal corporation ("Grantee").
RECITALS
1.!In 2022, Minnesota Statutes 2020, section 471.342 was amended to authorize towns and political
subdivisions to establish inflow and infiltration prevention programs and make loans or grants to
property owners.
2.!The Metropolitan Council Environmental Services (MCES, Council) calculates the peak hourly
flow discharge limit (I/I Goal) for each community connected to the metropolitan sanitary sewer
disposal system. Wastewater flow that exceeds the respective I/I Goal is considered excessive
flow. Communities that have a measured wastewater flow rate greater than 80 percent of the I/I
Goal are eligible to apply for the Grant.
3.!The Council authorizes its staff to enter into a private property inflow and infiltration grant
agreement with local municipalities that are eligible for this grant program.
GRANT AGREEMENT
1. Term of Grant Agreement.
1.1. Effective Date. The effective date of this Grant Agreement is the date on which the Grant
Agreement has been duly executed by both parties.
1.2. Grant Activity Period. The first day of the month following the Effective Date through and
including the expiration date.
1.3. Expiration Date. The latter of (i) 2 years after final distribution of funds to Grantee; or (ii) until
all obligations have been satisfactorily fulfilled, whichever occurs first.
1.4. Survival of Terms. The following clauses survive the expiration, termination, or cancellation of
this Grant Agreement; 9. Liability and Insurance; 10. Audits; 11. Government Data Practices; 13. Data
Availability; 14. Governing Law, Jurisdiction and Venues; 16. Data Disclosure; 18. Future Eligibility.
2. Duties, Representations and Warranties of Grantee and Use of Grant Funds.
2.1. The Grantee agrees to conduct, administer, and complete in a satisfactory manner the program
("Grantee Program") which is described in Grantee's application to Met Council for assistance under the
Met Council's Private Inflow and Infiltration grant program, which application is incorporated into this
Grant Agreement as Exhibit A (Grant Application), and in accordance with the terms and conditions of
this Grant Agreement. Specifically, the Grantee agrees to perform the in accordance
with a specific timeline, all as described in Exhibit A (Grant Application) and to undertake the financial
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responsibilities described in Exhibit A (Grant Application) to this Grant Agreement. The Grantee has
the responsibility for and obligation to complete theas described in Exhibit A (Grant
Application). The Met Council makes no representation or warranties with respect to the success and
effectiveness of the . The Met Council acknowledges that work may
be limited to soliciting participation by building owners in the and requires additional
work by the Grantee only to the extent that building owners choose to participate in the ,
all as described in the Grantee's application attached as Exhibit A (Grant Application).
The Grant Funds cannot be used for:
!Normal municipal operating or overhead costs, including such related to the Grant
Program;
!Grantee's own public sewer infrastructure costs;
!The cost of studies;
!Engineering costs;
!Planning costs; and
!For equipment, machinery, supplies or other property to conduct the Grant Program, except
for equipment, supplies or other property which is used primarily for the Grant Program
and is specifically listed in Exhibit A (Grant Application).
2.2. Grantee Representations and Warranties. The Grantee further covenants with and represents and
warrants to Met Council, as follows:
A. It has the legal authority to enter into, execute and deliver this Grant Agreement and all
documents referred to herein, has taken all actions necessary to its execution and delivery of such
documents and has provided to Met Council a copy of the resolution by its governing body which
authorizes Grantee to enter into this Agreement, to undertake the Private Property I/I Grant Program,
including the Grantee financial responsibilities as shown in Exhibit A (Grant Application) and which
also designates an authorized representative for the Grant Program who is authorized to provide
certifications required in this Grant Agreement and submit pay claims for reimbursement of Grantee
Program costs.
B. It has legal authority to conduct and administer the Grant Program and use the Grant Funds
for the purpose or purposes described in this Agreement.
C. This Grant Agreement and all other documents referred to herein are the legal, valid and
binding obligations of the Grantee enforceable against the Grantee in accordance with their respective
terms.
D. It will comply with all the terms, conditions, provisions, covenants, requirements, and
warranties in this Agreement, and all other documents referred to herein.
E. It has made no materially false statement or misstatement of fact in connection with the
Grant Funds, and all the information it has submitted or will submit to the Council relating to the Grant
Funds or the disbursement of any of the Grant Funds is and will be true and correct. It agrees that all
representations contained in its application for the Private I/I Grant are material representations of fact
upon which the Council relied in awarding this Grant and are incorporated into this Agreement by
reference.
2
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F. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota,
and there are no material actions, suits, or proceedings pending, or to its knowledge threatened, before
any judicial body or governmental authority against or affecting it and is not in default with respect to any
order, writ, injunction, decree, or demand of any court or any governmental authority which would impair
its ability to enter into this Grant Agreement or any document referred to herein, or to perform any of the
acts required of it in such documents.
G. Neither the execution and delivery of this Grant Agreement or any document referred to
herein nor compliance with any of the terms, conditions, requirements, or provisions contained in any of
such documents is prevented by, is a breach of, or will result in a breach of, any term, condition, or
provision of any agreement or document to which it is now a party or by which it is bound.
H. The Grantee will not violate any applicable zoning or use statute, ordinance, building code,
rule or regulation, or any covenant or agreement of record relating thereto.
J. The Grant Program will be conducted in full compliance with all applicable laws, statutes,
rules, ordinances, and regulations issued by any federal, state, or other political subdivisions having
jurisdiction over the Grant Program.
K. It has complied with the financial responsibility requirements contained in Exhibit A
(Grant Application).
L. The Grant Program will be conducted substantially in accordance with Exhibit A (Grant
Application) by the Completion Date as stated in Exhibit A (Grant Application).
M. It shall furnish such satisfactory evidence regarding the representations described herein as
may be required and requested by the Met Council.
3. Time.
Grantee must comply with all time requirements described in this Grant Agreement.
4. Eligible Costs.
Eligible costs are those costs incurred by parties within the jurisdiction of the Grantee generally
only for sewer service lateral repairs or replacements and foundation drain disconnections as described in
Exhibit A (Grant Application). The Grantee shall not be reimbursed for non-eligible costs. Any cost
not defined as an eligible cost or not included in the Grant Program or approved in writing by the Council
is a non-eligible cost.
5. Consideration and Payment.
5.1 The Met Council will reimburse Grantee for eligible costs performed by the Grantee during the
Grant Period in an amount of up to the prequalified work ("Grant Amount"). The Met
Council shall bear no responsibility for any cost overruns that may be incurred by the Grantee or
subrecipients of any tier in the performance of the Grantee Program. The initial Grant amount to Grantee
under this Grant Agreement is _______.
5.2. Advance. The Met Council will make no advance of the Grant Amount to Grantee. The
disbursement of the Grant Amount shall be in the form of reimbursement for eligible costs as provided
ahead in this Section 5.
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5.3. Payment. To obtain payment under this Grant Agreement, the Grantee shall submit a
Reimbursement Request/Progress Report on forms provided byor acceptable tothe Met Council.
Reimbursement Request/Progress Reports may be submitted once per quarter after this grant agreement
has been executed. The Grantee shall describe its compliance with its the financial requirements and
construction work completed and specific addresses where work was undertaken in connection with the
grant and shall provide sufficient documentation of grant eligible expenditures and such other information
as the Met Councils staff reasonably requests. The Met Council will promptly pay the Grantee after the
Grantee presents to the Met Council a Reimbursement Request/Progress Report and an itemized invoice
for all eligible services actually performed and the Met Councils Authorized Representative accepts the
invoiced services.
6. Conditions of Payment.
6.1. The Grantee must certify to the Council that work at each site for which payment is requested is
done, that Grantee has received receipts for such work, that the work was not performed in violation of
federal, Met Council, or local law or regulation and that Grantee has issued the appropriate permits for
the work completed in the Grant Program.
6.2. Conditions Precedent to Any Reimbursement Request. The obligation of the Met Council to make
reimbursement payments hereunder shall be subject to the following conditions precedent:
A. The Met Council shall have received a Reimbursement Request/Progress Report for such
amount of funds being requested for which the amounts for each individual site have been pre-qualified
by Met Council.
B. The Met Council shall have received evidence upon request, and in form and substance
acceptable to the Met Council, that (i) the Grantee has legal authority to and has taken all actions necessary
to enter into this Agreement and (ii) this Agreement is binding on and enforceable against the Grantee.
C. No Event of Default under this Grant Agreement or event which would constitute an Event
of Default but for the requirement that notice be given or that a period of grace or time elapse shall have
occurred and be continuing.
D. The Grantee has supplied to the Met Council all other items that the Met Council may
reasonably require to assure good fiscal oversight of this grant program.
7. Authorized Representative.
The Met Councils Authorized Representative is:
Name: Ward Brown or successor
Title: Financial Analyst, MCES Pretreatment & Finance
Mailing Address: 390 North Robert Street
St. Paul, MN 55101
Phone: (651) 602-1263
E-Mail Address: ward.brown@metc.state.mn.us
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or his successor and has the responsibility to monitor the Grantees performance and the authority to
accept the services provided underthis grant contract. If the services are satisfactory, the Met Councils
Authorized Representative will certify acceptance on each invoice submitted for payment.
The Grantees Authorized Representative is:
Name:
Mailing Address:
Phone:
E-Mail Address:
If the Grantees Authorized Representative changes at any time during this Grant Agreement, the Grantee
must immediately notify the Met Council and within 30 days provide a new City resolution (if such
resolution is necessary) specifying the new Representative.
8. Assignment, Amendments, Waiver, and Grant contract Complete.
8.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this Grant
Agreement without the prior consent of the Met Council and a fully executed Assignment Agreement,
executed and approved by the same parties who executed and approved this Grant Agreement, or their
successors in office.
8.2 Amendments. Any amendment to this Grant Agreement must be in writing and will not be
effective until it has been executed and approved by the same parties who executed and approved the
original Grant Agreement, or their successors, or their delegatee in office.
8.3 Waiver. If the Met Council fails to enforce any provision of this Grant Agreement, that failure
does not waive the provision or its right to enforce it.
8.4 Grant Contract Complete. This Grant Agreement contains all negotiations and agreements
between the Met Council and the Grantee. No other understanding regarding this Grant Agreement,
whether written or oral, may be used to bind either party.
9. Liability and Insurance.
9.1 The Grantee and the Met Council agree that they will, subject to any indemnifications provided
herein, be responsible for their own acts and the results thereof to the extent authorized by law, and they
shall not be responsible for the acts of the other party and the results thereof. The liability of the Met
Council is governed by the provisions contained in Minn. Stat. Chapter 466 as it may be amended,
modified or replaced from time to time. The liability of the Grantee, including but not limited to the
indemnification provided under Section 9.2 is governed by the provisions contained in such Chapter 466.
9.2 Indemnification by the Grantee. The Grantee shall bear all losses, expenses (including attorneys'
of the Grant Program and agrees to
indemnify and hold harmless the Met Council, its agents, servants and employees from all claims,
demands and judgments made or recovered against the Met Council, its agents, servants and employees,
because of bodily injuries, including death at any time resulting therefrom, or because of damages to
property, or others (including loss of use) from any cause whatsoever, arising out of, incidental to, or in
connection with the Grant Program whether or not due to any act of omission or commission, including
negligence of the Grantee or any contractor or their employees, servants or agents, and whether or not due
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to any act of omission or commission (excluding, however, negligence or breach of statutory duty) of the
Met Council, its employees, servants or agents.
Grantee further agrees to indemnify, save and hold the Met Council, its agents and employees, harmless
from all claims arising out of, resulting from, or in any manner attributable to any violation by the Grantee,
its officers, employees, or agents, or any provision of the Minnesota Government Data Practices Act,
including legal fees and disbursements paid or incurred to enforce the provisions contained in Section 11.
The Grantee's liability hereunder shall not be limited to the extent of insurance carried by or provided by
the Grantee, or subject to any exclusions from coverage in any insurance policy. For the avoidance of
tes
Chapter 466.
The Grantee shall maintain or require to be maintained adequate insurance coverage for the Grant Program
in such amounts with such limits as it determines in good faith to be reasonable or in such amounts and
with such limits as may be reasonably required for participating cities by the Met Council from time to
time.
9.3 Relationship of the Parties. Nothing contained in this Grant Agreement is intended or should be
construed in any manner as creating or establishing the relationship of co-partners or a joint venture
between the Grantee and the Met Council, nor shall the Grantee be considered or deemed to be an agent,
representative, or employee of the Met Council in the performance of this Grant Agreement, or the Grant
Program.
The Grantee represents that it has already or will secure or cause to be secured all personnel, including
any third-party contractor required for the performance of this Grant Agreement and the Grant Program.
All personnel of the Grantee or other persons while engaging in the performance of this Grant Agreement
the Grant Program shall not have any contractual relationship with the Met Council related to the work of
the Grant Program and shall not be considered employees of the Met Council. In addition, all claims that
may arise on behalf of said personnel or other persons out of employment or alleged employment
claims of discrimination against the Grantee, its officers, agents, contractors, or employees shall in no way
be the responsibility of the Met Council. Such personnel or other persons shall not require nor be entitled
to any compensation, rights or benefits of any kind whatsoever from the Met Council, including but not
limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance
pay and retirement benefits.
10. Audits.
Under Minn. Stat. § 16C.05, subd. 5, the Grantees books, records, documents, and accounting procedures
and practices relevant to this grant contract are subject to examination by the Met Council and/or the State
Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the termination date of
this Grant Agreement.
11. Government Data Practices.
The Grantee and Met Council must comply with the Minnesota Government Data Practices Act, Minn.
Stat. Chapter 13, as it applies to all data provided by the Met Council under this grant contract, and as it
applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee
under this Grant Agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data
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referred to in this clause by either the Grantee or the Met Council. If the Grantee receives a request to
release the data referred to in this Clause, the Grantee must immediately notify the Met Council.
12. Workers Compensation.
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers
compensation insurance coverage. The Grantees employees and agents will not be considered Met
Council employees. Any claims that may arise under the Minnesota Workers Compensation Act on behalf
of these employees and any claims made by any third party as a consequence of any act or omission on
the part of these employees are in no way the Met Councils obligation or responsibility.
14. Governing Law, Jurisdiction, and Venue.
Minnesota law, without regard to its choice-of-law provisions, governs this Grant Agreement. Venue for
all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
15. Termination.
Either Party may cancel this Grant Agreement at any time, with or without cause, upon 30 days written
notice to the Grantee. Upon termination, the Grantee will be entitled to payment for services prequalified
and satisfactorily performed before the termination notice.
16. Data Disclosure.
Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its
federal employer tax identification number, and/or Minnesota tax identification number, already provided
to the Met Council, to federal and state tax agencies and Met Council personnel involved in the payment
of Met Council obligations. Grantee will require compliance with this Section
and shall submit evidence of such compliance to Met Council as requested.
17. Notices.
In addition to any notice required under applicable law to be given in another manner, any notices required
hereunder must be in writing and shall be sufficient if personally served or sent by prepaid, registered, or
certified mail (return receipt requested), to the business address of the party to whom it is directed. Such
business address shall be that address specified below or such different address as may hereafter be
specified, by either party by written notice to the other:
To the Grantee at:
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To the Met Council at:
Metropolitan Council
390 Robert Street North
St. Paul, MN 55101
Attention: Ward Brown, Financial Analyst
With copy to:
MCES Budget Manager
Metropolitan Council Environmental Services
390 Robert Street North
St. Paul, MN 55101
MCES Finance Director
Metropolitan Council Environmental Services
390 Robert Street North
St. Paul, MN 55101
18. Prevailing Wages
The Grantee agrees to comply with all applicable provisions contained in chapter 177 of the
Minnesota Statutes, and specifically those provisions contained in Minn. Stat. §§ 177.41 through 177.435,
as they may be amended, modified or replaced from time to time with respect to the Grantee Program. By
agreeing to this provision, the Grantee is not acknowledging or agreeing that the cited provisions apply to
the Grantee Program.
19. Default and Remedies.
19.1 Defaults. The Grantee's failure to fully comply with all of the provisions contained in this Grant
Agreement shall be an event of default hereunder ("Event of Default").
19.2. Remedies. Upon an event of default, the Met Council may exercise any one or more of the
following remedies:
a. Refrain from disbursing the Grant;
b. Demand that all or any portion of the Grant already disbursed be repaid to it, and upon such
demand the Grantee shall repay such amount to the Met Council.
c. Enforce any additional remedies the Met Council may have at law or in equity.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly
authorized representatives on or as of the date first above written.
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METROPOLITAN COUNCIL
By: ________________________________
Regional Administrator, successor, or delegate
Date: _______________________________
GRANTEE:
The Grantee certifies that the appropriate
person(s) have executed the grant contract on
behalf of the Grantee as required by applicable
articles, bylaws, resolutions, or ordinances.
By: ________________________________
_____________________________________
Printed Name and Title
Date: _______________________________
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