02-10-2025
City Council Conference Meeting
February 10, 2025
5:30 PM
Fridley City Hall, 7071 University Avenue N.E.
Agenda
Agenda
1.Finance Update 2024 Preliminary Year-End
2.Recodification Update and Special Event Permit
3.Update on the Fire Division
Accessibility Notice:
If you need free interpretation or translation assistance, please contact City staff.
Si necesita ayuda de interpretación o traducción gratis, comuníquese con el personal de la ciudad.
Yog tias koj xav tau kev pab txhais lus los sis txhais ntaub ntawv dawb, ces thov tiv tauj rau Lub Nroog cov
neeg ua hauj lwm.
Haddii aad u baahan tahay tarjumaad bilaash ah ama kaalmo tarjumaad, fadlan la xiriir shaqaalaha
Magaalada.
Upon request, accommodation will be provided to allow individuals with disabilities to participate in any City of
Fridley services, programs or activities. Hearing impaired persons who need an interpreter or other persons who
require auxiliary aids should contact CityClerk@FridleyMN.govor (763) 572-3450.
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AGENDA REPORT
Meeting Date:February 10, 2025 Meeting Type:City Council Conference Meeting
Submitted By:Joe Starks, Finance Director/City Treasurer
Title
Finance Update 2024 Preliminary Year-End
Background
A preliminary year-endfinancial update will be provided.This is unaudited and the numbers will change
as the City works through the year-end process.
Focus on Fridley Strategic Alignment
Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
X Financial Stability & Commercial ProsperityPublic Safety & Environmental Stewardship
X Organizational Excellence
Attachments and Other Resources
December2024YTD Financial Update
December2024YTD Liquor Store Income Statement
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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For the fiscal period ending 12/31/2024
% of Year Remaining: 0%
Revenues 2024 Current Budget2024 YTD Actual2024 Balance% RemainingNote2023 YTD Actual24 vs. 23 YTD
General Fund$ 23,116,900$ 23,293,545$ (176,645)-1%$ 22,979,410$ 314,135
Cable TV Fund$ 322,600$ 222,135 $ 100,46531%B$ 332,668$ (110,533)
Solid Waste Abatement$ 540,500$ 472,966 $ 67,53412%C$ 482,130$ (9,164)
Police Activity Fund$ 226,000$ 211,489 $ 14,5116%$ 200,034$ 11,455
SNC Fund$ 769,500$ 767,871 $ 1,6290%$ 708,942$ 58,929
Water Utility Fund$ 5,176,700$ 4,613,350$ 563,35011%C$ 5,747,201$ (1,133,851)
Sewer Utility Fund$ 8,046,700$ 8,087,485$ (40,785) -1%C$ 7,711,739$ 375,746
Storm Water Utility Fund$ 2,138,600$ 2,124,444$ 14,1561%C$ 2,426,378$ (301,934)
Liquor Fund$ 6,734,800$ 6,119,178$ 615,6229%$ 6,278,302$ (159,124)
TOTAL REVENUES$ 47,072,300$ 45,912,463$ 1,159,8372%$ 46,866,804$ (954,341)
Expenditures 2024 Current Budget2024 YTD Actual2024 Balance% RemainingNote2023 YTD Actual24 vs. 23 YTD
General Fund$ 23,116,900$ 22,464,309$ 652,5913%$ 20,941,431$ 1,522,878
Cable TV Fund$ 501,700$ 354,177 $ 147,52329%$ 313,316$ 40,861
Solid Waste Abatement$ 539,000$ 423,874 $ 115,12621%$ 399,389$ 24,485
Police Activity Fund$ 223,500$ 181,523 $ 41,97719%$ 183,639$ (2,116)
SNC Fund$ 749,100$ 659,806 $ 89,29412%$ 617,605$ 42,201
Water Utility Fund$ 7,070,900$ 3,657,618$ 3,413,28248%$ 3,044,091$ 613,527
Sewer Utility Fund$ 8,788,200$ 7,952,979$ 835,22110%$ 6,561,632$ 1,391,347
Storm Water Utility Fund$ 2,855,500$ 1,771,848$ 1,083,65238%$ 1,761,842$ 10,006
Liquor Fund$ 6,779,000$ 6,221,665$ 557,3358%D$ 6,234,515$ (12,850)
TOTAL EXPENDITURES$ 50,623,800$ 43,687,799$ 6,936,00114%$ 40,057,460$ 3,630,339
GENERAL FUND
GF Revenue Types 2024 Current Budget2024 YTD Actual2024 Balance% RemainingNote2023 YTD Actual24 vs. 23 YTD
Taxes$ 15,002,400$ 14,786,583$ 215,8171%A$ 13,710,273$ 1,076,310
Special Assessments$ 60,000$ 74,639 $ (14,639) -24%$ 47,216$ 27,423
Licenses and Permits$ 1,079,000$ 861,679$ 217,32120%$ 1,131,769$ (270,090)
Intergovernmental$ 3,054,700$ 3,021,952$ 32,7481%$ 4,071,834$ (1,049,882)
Charges for Services$ 2,832,800$ 3,145,253$ (312,453)-11%$ 2,685,893$ 459,360
Fines and Forfeitures$ 132,500$ 140,560$ (8,060) -6%$ 154,274$ (13,714)
Miscellaneous$ 413,000$ 720,379$ (307,379)-74%E$ 848,051$ (127,672)
Other Financing Sources$ 542,500$ 542,500 $ - 0%$ 330,100$ 212,400
TOTAL GF REVENUES$ 23,116,900$ 23,293,545$ (176,645)-1%$ 22,979,410$ 314,135
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GF Dept. Expenditures 2024 Current Budget2024 YTD Actual2024 Balance% RemainingNote2023 YTD Actual24 vs. 23 YTD
Legislative$ 212,500$ 183,079$ 29,42114%$ 166,658$ 16,421
City Management$ 2,295,400$ 2,168,433$ 126,9676%$ 1,728,016$ 440,417
Finance$ 1,918,000$ 1,843,099$ 74,9014%$ 1,660,226$ 182,873
Public Safety$ 11,065,300$ 10,971,065$ 94,2351%$ 10,282,380$ 688,685
Public Works$ 4,831,000$ 4,732,457$ 98,5432%$ 4,665,809$ 66,648
Parks & Recreation$ 961,600$ 898,880$ 62,7207%$ 808,921$ 89,959
Community Development$ 1,833,100$ 1,667,296$ 165,8049%$ 1,629,421$ 37,875
TOTAL GF EXPENDITURES$ 23,116,900$ 22,464,309$ 652,5913%$ 20,941,431$ 1,522,878
Notes:
A - Under budget due to settled tax court petitions.
B - Awaiting receipt of 4th quarter Cable franchise fee payments.
C - Timing of quarterly utility bills and receipt of corresponding payments.
D - Includes transfer to General Fund and Equipment Fund.
Fridley Rewards discounts deemed taxable during course of sales tax audit (12/2020-01/2024). Additional sales tax added to cost of sales and lowered gross profit.
E - Investment income (see attachment and below)
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Liquor Store #1 - Fridley MarketDecember 2024 YTD
Category202220232024
Sales 5,436,387 5,182,538 5,034,626
Cost of Sales 3,884,342 3,674,062 3,614,704 ***
Gross Profit ($) 1,552,045 1,508,476 1,419,923
Gross Profit (%)28.55%29.11%28.20%
Operating Expenses 1,088,856 1,129,647 1,200,551
378,829 219,372
Income/Loss 463,189
Nonoperating Revenues (31,031) 49,624 59,717
Nonoperating Expenses 43,707 99,815 35,777
Net Profit/Loss388,450328,638243,312
Transfer 278,500 278,500 328,500
Liquor Store #2 - Hwy. 65December 2024 YTD
Category202220232024
Sales 1,085,231 1,046,121 1,024,834
Cost of Sales 829,327 793,459 780,389 ***
Gross Profit ($) 255,905 252,661 244,445
Gross Profit (%)23.58%24.15%23.85%
Operating Expenses 218,798 199,031 201,744
Income/Loss 37,106 53,630 42,701
Nonoperating Revenues - 19 -
Nonoperating Expenses - - -
Net Profit/Loss 37,106 53,649 42,701
Transfer 60,000 60,000 60,000
Liquor Stores - CombinedDecember 2024 YTD
Category202220232024
Sales 6,521,619 6,228,658 6,059,461
Cost of Sales 4,713,669 4,467,521 4,395,093 ***
Gross Profit ($) 1,807,950 1,761,137 1,664,368
Gross Profit (%)27.72%28.27%27.47%
Operating Expenses 1,307,655 1,328,678 1,402,295
Income/Loss 500,295 432,459 262,073
Nonoperating Revenues (31,031) 49,643 59,717
Nonoperating Expenses 43,707 99,815 35,777
Net Profit/Loss 425,556 382,287 286,013
Transfer 338,500 338,500 388,500
*** Fridley Rewards discounts deemed taxable during course of sales tax audit (12/2020-01/2024).
Additional sales tax added to cost of sales and lowered gross profit.
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AGENDA REPORT
Meeting Date:February 10, 2025 Meeting Type:City CouncilConferenceMeeting
Submitted By:Melissa Moore, Assistant City Manager
Title
Recodification Updateand Special Event Permit
Background
Pursuant to Minnesota Statute § 415.02 and Fridley City Charter (Charter) § 1.02, the City Council
(Council) may codify and publish ordinances that carry the force and effect of law for the City of
Fridley (City), which may be arranged into a system generally referred to as the Fridley City Code
(Code). Recodification of the Code was authorized by the Council by Resolution No. 2021-67.
Conference Meeting, staff proposedseveral chapters of the
Code be repealed(Carnivals, Music Festival, Public Dances). To replace these chapters with a more
useful tool, staff created
regulatory needs and support for community events.
Ordinance
Attached is a draft ordinance that creates a Special Event Permit and establishes fees. The ordinance:
Definesspecial events that requirepermits
Details application requirements and review processes
Establishes fees
Describes enforcement mechanisms and an appeals process
Lists exemptions for certain activities, including constitutionally protected gatherings.
Policy
Also attached is a detailed policy, which describeswhat a special event is and how the permitting
process will work. The Policy:
Detailsapplication requirements and submission deadlines
Specifiessafety, sanitation, and site management standards
Details the fee schedules for City services (Police, Fire, Public Works, Parks)
Describes insurance requirements and risk management protocols
Lists inspection and site restoration requirements.
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Event Need a Special Why or why not?
Event Permit?
Graduation party on private Depends If City services are needed, or impacts public
property spaces, streets or neighboring properties.
Softball tournament at No The use aligns with the intended use of the
Community Park park.
Religious gathering at Yes The use does not align with the intended use
Community Park of the park and would require additional City
services.
Yes Multiple day event with a major impact to
City services and public places.
Outdoor event at a local Depends If attendance is expected to be more than
business 150, if City services/inspections are needed,
or impacts public spaces, streets or
neighboring properties.
ire, Engineering, Planning and Public Works
collaborated to build this comprehensive process and supporting tools to more efficiently allow
special events in the City. The ordinance and Policy were reviewed and approved by the
Development Review Committee and the Parks and Recreation Commission.
Attachments and Other Resources
Special Event draft ordinance
Special Event Policy
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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Ordinance No. XXXX
Amending the Fridley City Code to add Chapter XX, Special Event Permit and Updating
Chapter 209, Fees
The City Council of the City of Fridley does ordain, after review, examination and staff
recommendation that the Fridley City Code be amended as follows:
Section 1
Fridley City Code
Chapter XX. Special Event Permit
XX.01 Purpose
The purpose of this Chapter is to protect the health, safety, and welfare of the citizens of the City
of Fridley (City) by regulating the time, place and manner of special events. This Chapter
establishes permit requirements and ensures the provision of adequate parking, traffic control,
sanitary facilities, utilities and safety services.
XX.02 Definitions
Applicant: any individual, association, partnership, corporation, or entity applying for a special
event permit.
City services: the exclusive allocation of city resources, including, but not limited to, city personnel,
equipment, rights-of-way, property, or facilities for use in conjunction with a specific event or
activity, as requested by the host or sponsor of the event, or as requested by or on behalf of a
person attending the event, or deemed necessary by the City in order to maintain public safety.
Special services include, but not be limited to, any of the following: street closures; requiring police
officers to stop or reroute traffic; the provision of temporary restroom facilities; special police
protection; stationing emergency vehicles at or in the immediate vicinity of the event; exclusive
use of city streets as a staging area or for event park; additional street cleaning and garbage
removal services; special signage, such as temporary “no parking” signs; the use of any city
building, equipment or other property for any purpose.
Outdoor: any activity conducted outside of a permanent, enclosed structure or building.
Person: any individual, association, partnership, corporation, company or entity.
Special event: any gathering or activity that either substantially interrupts the normal use of public
spaces or has a public impact requiring City services. The event may be open to the public or
private and can occur on either private or public property. A special event may also be any activity
that requires additional City resources beyond normal operations or impacts the surrounding
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community through increased traffic, parking needs, noise, or other factors that affect the regular
use of public spaces or neighboring properties. Such events include but are not limited to athletic
events such as 5Ks, runs, walks, and bicycle races, block parties, carnivals, fairs and festivals,
concerts and street dances, parades, outdoor events on City property with more than 150 people,
outdoor events on private property that require City services or impact public spaces, streets or
neighboring properties, events in City rental facilities that exceed the facility's capacity and any
other similar event.
City rental facility: any city-owned building, structure, or designated area that can be reserved for
private or public use, such as community centers, pavilions, or meeting rooms.
Unlawful assembly: as defined by Minnesota Statute § 609.705. Special events conducted without
required permits may constitute an unlawful assembly under applicable law.
XX.03 Permit Required
It is unlawful for any individual, organization, partnership, company or corporation to conduct or
promote any special event without first obtaining a special event permit.
XX.04 Permit and Application Requirements
1. An application for a Special Event Permit must be submitted at least 90 days prior to the
event date. Applications may be submitted up to one year in advance of the event date.
Applications submitted less than 90 days are subject to an additional fee. Applications
submitted less than 30 days prior to the event date will not be considered.
2. Application requirements are pursuant to the City’s Special Event Policy.
3. Applications may not be submitted more than one year prior to the event date.
4. All events require final approval from the City Manager or a designee.
XX.05 Exemptions
1. The following events are exempt from this Chapter:
(a) Events at permanent place of worship, stadiums, athletic fields, arenas, theatres,
auditoriums, school-sanctioned events on school property, or fairs conducted pursuant to
state law;
(b) Special events or activities planned and managed by the City;
(c) Private gatherings or events on residential property that do not require City services or
impact public spaces, streets, or neighboring properties;
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(d) Non-recurring auctions or estate sales;
(e) Night to Unite;
(f) Funeral processions;
(g) Activities conducted by a governmental agency acting within the scope of its authority;
and
(h) The use of traditional public forums as alternative channels of communication by the
public, provided that such use is for the free exercise of constitutionally protected activities
and does not disrupt or interfere with traffic on public streets or the use of public places
by other members of the public.
2. Certain events may be exempted from permit fees by a Fridley City Council (Council)
resolution, provided they still comply with all other requirements of this Chapter regarding
safety, insurance, and operations.
XX.06 Inspections
The City will conduct inspections to ensure compliance with this Chapter and the Special Event
Policy. A preliminary inspection will be conducted within twenty-four hours prior to the start of
the event, following event setup, to verify compliance with permit requirements. A final inspection
will be conducted within 24 hours, after event cleanup, to verify proper restoration of the event
area(s). Additional inspections may be required as determined by City staff.
XX.07 Fees
1. The fees for this Chapter are set in the Fees Chapter of the Code.
2. The Council may waive or reduce fees under specific circumstances.
3. All fees for City services and the security deposit must be paid no later than 14 days before
the event date. The security deposit will be refunded within 30 days after the event if no
damage occurred to City property, all cleanup requirements were completed and the final
inspection was passed. The City may retain all or a portion of the security deposit if additional
City staff time was required, additional City services were needed, damage occurred to City
property, cleanup was inadequate or other violations were discovered during final inspection.
XX.08 Revocation and Denial of Permits
1. The City Manager or a designee may revoke an approved permit if the event violates permit
conditions, City Code, State law, or if emergency conditions arise that affect public safety.
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2. The specific criteria for evaluating permit applications are established in the Special Event
Policy.
XX.09 Appeals
Any person contesting a citation or decision associated with violations of this Chapter may file an
appeal pursuant to the Appeals and Administrative Citations chapter of the Code.
Section 2
Fridley City Code
Chapter 209 Fees
209.12 Fees
1. Administrative Fees
Code Subject Fee
203 Administrative Hearing $200
608 Lodging Tax 3% of rent charged
304 Seizure fee for motor vehicles
Each vehicle $200 assessed
Each vehicle when vehicle owner $400 assessed
or lien holder refuses to repossess
their own vehicle
304 Storage fee for seized motor vehicles$10 per day for each day or
part of a day the seized motor
vehicle is held at a storage
facility or impound lot. The
total storage fees assessed on
any one motor vehicle may not
exceed $500 or 50% of the
value of the motor vehicle as
determined by competent
authority, whichever is less.
Text Amendment to the City Code $1,500
Application
XX Special Event Permit $100
Special Event Permit, additional late fee $120
for any application submitted less than
90 days prior to an event
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Special Event Permit Security Deposit$500 (or 20% of costs,
to cover City services whichever is higher).
Police officer per person (three hour $105 per hour (non-holiday)
minimum) $140 per hour (holiday)
$70 per hour
Full-time Fire per person (two hour
minimum)
Paid On-Call Fire per person (two hour $35 per hour
minimum)
Fire engine $400 per hour
Ladder truck $500 per hour
Grass truck $150 per hour
Rescue truck $150 per hour
$60 per hour
Public Works staff per person (two hour
minimum)
$45 per hour
Pick-up truck
$100 per hour
Utility truck
$150 per hour
Dump truck
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Special Event Policy
Purpose
The City of Fridley (City) welcomes and encourages community events that enhance theCity's vitality
and strengthen community bonds. This Policy helps event organizers understand City requirements
and successfully plan safeand well-managed special events that comply with City and State
regulations.This Policy complies with the Special Event Permit Chapter of the Fridley City Code
(Code). It is not the intent of the City in adopting this Policy to regulate in any manner the content
of speech or infringe upon the right to assemble, except for regulating the time, place and manner
of speechand assembly. This Policy willnot be interpreted or construed otherwise.
What is a Special Event?
A special event is any temporary gathering or activity that either substantially interrupts the normal
use of public spacesor has a public impact requiring City services beyond normal operations.
Types of events could include:
Athletic events (5Ks, runs, walks, bicycle races)
Block parties
Carnivals, fairs and festivals
Concerts and street dances
Parades
Outdoor events on City property with more than 150people
Outdoor events on private property requiring City services.
Determining Permit Requirements
Anevent will likely require a Special Event Permit if it meets any of these criteria:
Attendance exceeds 150 people
Requires City services such as police, fire, or public works support
Impacts public spaces, streets, or neighboring properties
Takes place in Cityrental facility for a use diffferent than intended for the space.
This Policy covers both public and private events, and applies whether the event is free or ticketed.
The goal is to ensure all events are properly supported, safe and minimize any impact on the
surrounding community.
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Permit Required
A Special Event Permit is required for all special events as defined by the Code. Conducting a special
event without a permit is a violation of the Code. A permit is not required for the use of traditional
public forums as alternative channels of communication by the public, provided that such use is for
the free exercise of constitutionally protected activities and does not disrupt or interfere with traffic
on public streets or the use of public places by other members of the public.
To obtain a Special Event Permit, an application must be submitted through
and permitting application, CitizenServe.
Application Review Process
Once a Special Event Permit application is submitted, it undergoes a comprehensive review process
by the City, designed to support an event's success.
Initial Review
The review begins with an initial assessment of the application. will check
that all required documentation is present and properly completed. If any information is missing or
needs clarification, the applicant will be contacted. This initial review helps identify any obvious
concerns or requirements early in the process.
Department Review
The application then moves to a detailed departmental review. Different aspects of the event will be
evaluated by relevant City departments including City Manager, Police, Fire, Public Works, and Parks
and Recreation. Each department brings specific expertise to ensure an event meets all safety and
operational requirements.
For example:
reviews the permit application for completeness, compliance and
routing to additional departments.
The Police Division reviews security and traffic control plans and conducts background checks
of event organizers. A background check includes review of criminal
history, previous ordinance compliance history and other safety records.
The Fire Division evaluates emergency access and safety measures.
The Public Works Department assesses infrastructure needs, impact and facility use.
The Parks and Recreation Department reviews facility use and conservation measures.
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Communication
Throughout this process, an applicant may receive requests for additional information or
requirements for modifying plans. Ongoing communication is encouraged during this phase to
address any questions or concerns quickly.
Final Review and Approval
The final step is overall review and determination. The City Manager or a designee will evaluate the
complete application package along with department recommendations. They may require
additional conditions to address specific concerns. Once all requirements are met and the City
Manager or a designee approves the application, applicants will be notified of the determination.
Application Requirements
The application must include all the elements relevant to the proposed event. Each requirement
includes guidance to help develop City and State regulation-compliant plans.
Application Details
Applications are accepted on a first-come, first-served basis and must be submitted no less
than 90 days before the event date.
Applications submitted less than 90 days before the event date will incur an additional fee
and risk non-approval.
Applications submitted less than 30 days prior to the date of an event will be reviewed by the
City Manager and may be denied.
Applications are accepted up to one year in advance.
Submittal of an application does not grant approval to conduct an event.
An event is confirmed and approved only when the application is reviewed and approved by
the City Manager, a designee or the Council.
Application Requirements
Applications must include the following:
Type and description of event: provide a detailed description of the special event and a list
of all activities to take place.
Sponsoring person/entity information: name, contact person, address, and phone number of
the person/entity sponsoring the event.
Proposed date(s) and time(s): the dates and times for each day of the event.
Location and site plan: include a map of the proposed area, showing any barricades, street
route plans, perimeter/security fencing, and/or event layout and dimensions. For City parks,
show the specific areas to be used for event activities.
Estimated attendance: the estimated number of participants and spectators.
Public health plans: plans for water supply, solid waste collection, and provision of toilet
facilities.
Safety and emergency plans: fire prevention and emergency medical service plans.
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Security plans: security measures to ensure the safety of participants and attendees.
Admission and fees: information on any admission fees, donations, or other considerations.
Food and alcohol service: details on whether food or alcohol will be served or sold. Vendors
must obtain all necessary permits for food and alcohol sales from the appropriate authorities.
Gopher State One Call: prior to any ground penetrations, applicants must contact Gopher
State One Call utilities location service and the City park maintenance staff to locate utilities
and irrigation lines.
Electrical plans: the applicant is responsible to have their own extension cords. All temporary
electrical wiring for events must be performed by a licensed electrical contractor. This
requirement also applies to portable generators.
Tent and structure plans: include size and square footage of any tents or structures as well as
staking methods.
Fireworks plans: fireworks are only permitted at City-sponsored events.
Signage plan: the applicant must include the number, size, location, and content of all
proposed signs or banners, as well as installation and removal methods.
Traffic control: applicants must provide temporary regulatory signage to roadway, lane or trail
usage and provide a point of contact related to traffic maintenance that is available at any
time.
Applicants must provide proof of commercial general liability insurance with a minimum
coverage of $1 million, naming the City as an additional insured. The certificate of insurance
must be submitted at least 30 days prior to the event. An indemnification agreement must
be signed by the applicant to hold the City harmless from any liability arising from the event.
Event Organization Details
Primary Contact and Coordination: Every application must designate a primary event organizer who
will serve as the main point of contact throughout the planning process. This individual must provide
comprehensive contact information including organization name, mailing address, phone number,
and email address to ensure effective communication between City staff and event organizers.
Event Location and Timeline: Applications must specify the proposed location(s) for all event activities
and provide detailed date(s) and time(s) for the entire event period. This includes any alternative
locations being considered and any weather contingency dates if applicable.
Event Programming and Schedule: The application requires a comprehensive timeline of all event
activities. This must include detailed information about:
Setup procedures and timeline
Hour-by-hour event programming schedule
Entertainment and performance schedules
Teardown and cleanup procedures
Equipment installation and removal timelines.
Event Features and Equipment: Organizers must provide a complete inventory of all equipment,
structures, and special features that will be used during the event. This includes stages, tents, vendor
booths, sound systems, and any other physical elements that will be brought to the event site.
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Admission and Revenue: Applications must detail all monetary aspects of the event, including ticket
prices and admission fees, donation requirements or suggested contributions, and any other
monetary considerations affecting public participation.
Attendance Management: Event organizers must demonstrate thorough attendance planning
through projected numbers supported by ticket sales data, historical attendance records, or
comparable event statistics. Applications must include:
Total expected attendance numbers
Method used to calculate attendance projections
Peak attendance periods during the event
Strategies for managing unexpected attendance increases
Specific crowd control measures and staffing plans
Capacity management procedures for various event areas.
Site Planning and Safety
Comprehensive Site Layout: The event application must include a detailed site plan showing how the
proposed event will utilize the space. The plan serves as a blueprint for the event, helping staff
understand traffic flow, safety measures, and operations. This includes:
Event boundaries and perimeter control measures
All stages and performance areas
Vendor and concession locations
Temporary structures and tents
Barricades and fencing placements
Entry and exit points
Emergency access routes
Parking areas
Sound equipment locations
ADA-compliant pathway
Restroom facilities
Temporary utilities
Refuse collection.
Traffic and Parking Management: The traffic management plan should address how attendees will
arrive, park, and move through the event space. Document parking locations and capacity, including
overflow options. For shuttle services, include routes and schedules.
For street impacts, provide:
Street closure locations and times
Traffic control measures and signage
Emergency vehicle access routes
Vendor load-in/load-out plans
Drop-off and pick-up zones.
The plan should demonstrate how pedestrian traffic will be safely managed through walkways,
crosswalks, barriers and directional signage. Applicants must provide temporary regulatory signage
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to roadway, lane or trail usage and provide a point of contact related to traffic maintenance that is
available at any time.
Health Requirements
Sanitation Planning: The event must have comprehensive sanitation procedures addressing public
health needs, such as water and waste management. Document how potable water will be sourced
and distributed throughout the event site. Plans must include:
Sources of potable water
Locations of water stations
Placement of trash receptacles
Recycling station locations and management
Waste collection schedules
Vendor waste management requirements.
Restroom Facilities: Applications must demonstrate adequate restroom facilities based on expected
attendance and event duration. Requirements include:
Following the below Portable Toilet Guide with a minimum of one portable toilet per 100
attendees
At least one ADA-compliant unit for every 20 standard units
One hand-washing station for every four toilets
Daily servicing for multi-day events
Clear signage and lighting for nighttime events
Maintenance schedule and responsible parties.
Portable toilets required per duration of an event
Est. # of 1 hour 2 hours 3 hours 4 hours 5 hours 6 hours 7 hours 8 hours
people
200-500 2 3 3 4 4 4 4 4
500-750 4 4 5 5 6 6 8 8
750-1,000 4 4 6 6 6 8 8 8
2,000 5 7 8 8 12 13 13 14
3,000 7 8 10 12 16 16 18 18
Food: Any food services provided at an event must be provided by a licensed vendor who
holds a current food license from the Anoka County Health Department or Minesota
Department of Agriculture. Food trucks must obtain a City Mobile Food Unit license.
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Safety Requirements
Safety and Emergency Response: Events are required to have a comprehensive safety plan addressing
emergency preparedness and response. Include:
First aid station locations and staffing
Evacuation procedures and routes
Weather emergency protocols
Security staffing and deployment
Fire extinguisher locations and types
Emergency egress routes from all structures and enclosed areas.
Additional Permits and Licenses
Supplementary Permits: Certain event elements require additional specific permits that must be
obtained separately. These include:
Alcohol permits and liquor liability coverage
Cannabis Event License from the State
Gambling licenses
Mobile Food Unit Licenses and health inspections
Temporary structure permits
Temporary sign permits
Tent permit.
Other Requirements
Electrical Safety and Power: All temporary electrical work must be performed by a licensed electrician.
Provide a detailed power distribution plan showing generator location, cable routing and electrical
panel placement. Include backup power provisions and load calculations. All generators require
proper permits and inspections before operation.
Structural Safety: For temporary structures, tents, stages, fencing or anything else requiring ground
anchoring:
Contact Gopher State One Call at least 48 hours before any ground penetration
Include all staking locations on your site plan
Document anchoring methods for each structure type
Provide alternative anchoring plans for areas where stakes are prohibited.
Signage: Document all temporary signs and banners, including directional signage and event
information. The plan should detail:
Location and placement of all signs
Size and design specifications
Installation and mounting methods
Timeline for installation and removal.
Insurance and Risk Management
Applicants must provide proof of general commercial liability insurance to protect against loss from
liability imposed by law for damages on account of bodily injury or property damage arising from
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the special event with a minimum coverage of $1 million naming the City as an additional insured.
The certificate of insurance must be submitted at least 30 days prior to the event. Insurance coverage
must be maintained for the duration of the special event. An indemnification agreement must be
signed to hold the City harmless from any liability arising from the event, except any claims arising
solely out of the negligent acts or omissions of the City.
Applicants are not required to obtain liability insurance or sign an indemnification agreement if the
event is being hosted on private property only. This is not an option if the event requires street
closures. In cases of alcohol being served, proof of alcohol liability coverage is required.
Additional insurance may be needed based on event activities:
Liquor liability for alcohol service
Vendor liability certificates
Participant waivers when applicable
Vehicle coverage for transportation services.
Inspections and Site Restoration
The City conducts mandatory inspections before and after each special event to ensure permit
requirements are being met, public safety and proper site restoration.
Preliminary Safety Inspection
A preliminary safety inspection by the City must be conducted within twenty-four hours before the
event start time, after setup is complete. This inspection focuses on ensuring permit requirements
and all public safety requirements are met before the event can begin. Inspections may be conducted
by the Building Department, Fire Department, Public Works and other departments as needed.
If the preliminary inspection reveals violations, the event cannot begin until these issues are
corrected. A follow-up inspection may be required to verify compliance. Serious violations or inability
to correct safety issues may result in permit revocation.
Post-Event Requirements and Final Inspection
Event organizers are responsible for returning all publicly used spaces to their original condition
within 24 hours of the event's conclusion. This includes removing all temporary structures and
equipment, repairing any ground damage, properly disposing of waste and recycling, and clearing
the site of all event-related materials.
The City will perform a post-event inspection which will be led by Public Works. The inspection occurs
within twenty-four hours after event cleanup is complete. During this inspection, City staff will:
Assess the condition of public property, including grounds, landscaping, and infrastructure
Check pavement, turf areas, trees, and site amenities
Verify proper utility disconnection and restoration of any ground disturbance
Ensure all event-related items have been removed
Confirm proper waste disposal and site cleanup.
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The inspection must verify that all equipment has been removed, no damage has occurred to City
property, and all cleanup requirements have been met. Failed restoration inspections may result in
the withholding of security deposits. If cleanup or restoration is inadequate, the City may complete
the work and charge the event organizer for associated costs.
Revocation and Denial of Permits
health and safety are
application. Permits may be denied or revoked if the event poses a threat to public safety, violates
the Code or other City policies, or if the applicant provides false or insufficient information.
Applications showing insufficient plans for security, emergency response, or crowd management may
be denied. Similarly, if an event would place an unreasonable burden on City services or conflict with
previously scheduled events, the permit may be denied.
Even after a permit is approved, certain circumstances may require the City to revoke it. Serious
violations of permit conditions or City requirements may result in immediate revocation. This
includes:
Exceeding approved attendance limits
Failing to maintain required insurance coverage
Misrepresenting event activities
Creating unsafe conditions
Emergency situations affecting public safety.
Fees
Events often require support from various City departments to operate safely and successfully. Fees
charged for these services dedicate the resources to an event. Fees are
billed based on actual costs to the City.
Application and Late Fees
Every special event begins with a non-refundable application fee of $100, which covers administrative
processing costs. Applications submitted less than 90 days prior to the date of an event incur an
additional $120 late fee and risk non-approval due to timing constraints. Applications submitted less
than 30 days prior to the date of an event will be reviewed by the City Manager and may be denied.
Security Deposits
A security deposit is required to protect City property and ensure proper event cleanup. The deposit
amount will be $500 or 20% of total City service costs, whichever is higher. Deposits will
be returned after passing the post-event inspection, meeting all cleanup requirements, and settling
any final charges, provided no damage to City property is found.
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Required City Services
The Police Division provides security staffing, traffic control, places and removes barricades, places
and removes parking signs, performs safety assessments and monitors event activities.
Police officer per person (three hour minimum): $105 per hour on non-holidays, $140 per
hour on holidays.
The Fire Division conducts safety inspections, provides emergency access routes, and supplies
medical coverage.
Full-time Fire per person (two hour minimum): $70 per hour
Paid On-Call Fire per person (two hour minimum): $35 per hour
Fire engine: $400 per hour
Ladder truck: $500 per hour
Grass truck: $150 per hour
Rescue truck: $150 per hour.
The Public Works Department manages street closures, provides barricades, manages public spaces
sprinklers, oversees temporary structure set-up, monitors waste management needs throughout the
event and restores the event area if it is damaged.
Public Works staff per person (two hour minimum): $60 per hour
Pick-up truck: $45 per hour
Utility truck: $100 per hour
Dump truck: $150 per hour.
The Parks and Recreation Department oversees facility usage, provides necessary equipment, and
manages site preparation.
Parks and Recreation staff per person (two hour minimum): $40 per hour
Other park fees are established in the Fees Chapter of the Code.
Payment Schedule
All fees must be paid according to this schedule to maintain an active permit status. The City will
provide an estimate of service fees based on your event requirements, but actual costs may vary
depending on event needs and duration. Any additional charges incurred during the event will be
billed afterward and may be deducted from your security deposit if left unpaid. These fees may be
waived or reduced under specific circumstances approved by the City Manager or City Council.
Payment Type Amount Due Date
Application Fee $100 With permit application
$500 or 20% of
Security Deposit 14 days before event
service costs
Estimated City Based on services
14 days before event
Service Fees rendered
Additional Charges If applicable Billed after event and withheld from security deposit
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Event Changes and Cancellation
At times, unforeseen circumstances arise that require a substantial change to or cancellation of a
planned event. In all cases, written notification of cancellation or major changes must be submitted
to the City Clerk.
Cancellation
Cancellations of events by event organizers will receive a refund of event fees (excluding the
application fee):
30 days prior to event will receive a full refund of event fees.
29 to 15 days prior to event will forfeit 50% of event fees.
14 days or less of the event will forfeit all event fees.
Cancellations of events by the event organizer received in writing will receive full refund of security
deposits.
Changes
Major changes to an approved event must receive additional approval from the City Manager or a
designee before implementation. While there is no set deadline for change requests, they should be
submitted as soon as possible to allow adequate review time. The feasibility of accommodating
changes will be on a case-by-case basis, but could be evaluated based on:
Type and scale of the proposed changes
Timing of the request
Impact on public safety and City resources
Effect on other scheduled events or activities.
In emergency situations (severe weather, public safety concerns, etc.), City staff will work with event
organizers to evaluate conditions and determine necessary modifications. The City reserves the right
to deny changes or cancel approved events for inadequate review time, non-compliance with
policies, public safety concerns or misrepresentation of event details.
Contact Information and Resources
Primary contact for applications and general questions
City Clerk Division: 763-572-3573 | FridleyMN.gov/Your-Government/Departments/City-Manager
Security and traffic control planning
Police Division: 763-572-3629 | FridleyMN.gov/Public-Safety/Police
Safety requirements and inspections
Fire Division: 763-572-3621 | FridleyMN.gov/Public-Safety/Fire
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Site services and street closures
Public Works Department: 763-572-3566 | FridleyMN.gov/Your-Government/Departments/Public-
Works
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AGENDA REPORT
Meeting Date:February 10, 2025 Meeting Type:City CouncilConference Meeting
Submitted By:Maddison Zikmund, Fire Chief
Title
Update on the Fire Division
Background
Chief Maddison Zikmund will provide an update on the Fire Division including but not limited to: 2024
statistics, 2025 goals, transition of the relief association, and general updates.
Financial Impact
None
Recommendation
No action is requested, this is for information purposes only.
Focus on Fridley Strategic Alignment
Vibrant Neighborhoods &PlacesCommunity Identity &Relationship Building
Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship
Organizational Excellence
Attachments and Other Resources
Vision Statement
We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses.
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