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310 Detention Procedures (Issued 05-15-2008)FRIDLEY POLICE DATE OF ISSUE NUMBER: GENERAL ORDER May 15, 2008 310 SUBJECT: REVISION DATE SECTION: Detention Procedures May 15, 2008 Yellow I. PURPOSE To establish procedures for the operation of the Department’s municipal holding facility. II. POLICY The Fridley Police Department operates a class IV municipal holding facility to confine prisoners for up to four hours. The holding facility includes an intake/Intoxilyzer area, an interrogation room, a hallway and shower, and two secure holding rooms with toilet facilities. The holding facility is accessed through a secured garage (commonly referred to as the “Sallyport”) and through a secured door to the administrative area of the Police Department. It is the policy of the Department to operate the holding facility in conformance with Minnesota Administrative Rules promulgated by the Department of Corrections to protect the safety of officers and prisoners. Persons being held in temporary custody in the holding facility are the responsibility of the arresting officer. III. REFERENCES Minnesota Statutes § 609.485 Escape From Custody Minnesota Statutes § 609.506 False Information to Police Minnesota Statutes § 481.10 Right to Attorney/Counsel Minnesota Statutes § 641.09 Powers and Duties of Officers Chapter 2945 Dept of Corrections Municipal Jail Facilities General Order 302 Evidence Handling General Order 315 Transporting Persons IV. PROCEDURES A. SECURITY AND CONTROL 1. Officers should not bring firearms into the holding facility when detainees are present unless circumstances warrant their use. Firearms may be locked in one of the gun lockers provided at the entrance doors. 2. A thorough physical search of each detained person will be completed by the arresting officer prior to locking the detainee in a holding room. All restraining devices should be removed from detainees, unless there is a safety factor. 3. Officers should visually inspect the holding room prior to placing a person inside. Another inspection should be made after removing the detainee. 4. Detainees of the opposite sex will be kept separate. Adult detainees will be kept separate from juvenile detainees. Juvenile status offenders shall not be locked in a holding room; they may be placed in the interrogation room with the door open and in view of the officer. 5. Persons detained in a holding room will be visually monitored by the arresting officer no less than every fifteen (15) minutes. The arresting officer may arrange for another department member (officer, office assistant or reserve) to watch the detainee(s) via video camera. At no time is a detainee to be left in a holding room if the Police Department is unoccupied. 6. At no time is a detainee to be given any tools, eating utensils, etc. while in the holding room. If a detainee soils the room and is required to clean up the room, cleaning supplies will be made available. An officer will supervise the clean up. The officer that removes a detainee from the holding room will insure that the room is clean. 7. The door to a holding room shall be locked while a detainee is inside. A panic alarm key is on the gun locker key ring. There is also a red emergency phone box on the wall inside the sally port door that will connect directly to Central Communications if pushed. Entrance to and exit from the holding facility is by electronic key card. In the event of electrical failure, entrance to the holding facility can only he made by key. These keys are kept in the main key control cabinet located in the Informational Services Unit and in the patrol Supervisor’s office. 8. Emergencies a. If an emergency results in death or great bodily harm, the Public Safety Director or a Division Commander(s) will be notified as soon as practical. Detailed incident reports will be forwarded to the Division Commander within 24 hours. b. A panic alarm is in the intake/Intoxilyzer area. An officer needing urgent assistance with a prisoner will activate this alarm. When the alarm sounds, available personnel in the station will immediately respond to assist with the situation. The on-duty office assistant will immediately summon assistance via the “RED” phone connection to Central Communications. c. In the event of a fire in the holding room, Central Communications shall be immediately notified and Fire Department assistance will be requested. The Shift Supervisor will be notified as soon as possible. If the holding room is occupied, evacuation of the occupant is the first priority. In order to reduce the risk of fire, all lighters, matches, and related materials will be taken from detainees. A fire extinguisher is located in the booking area. d. In the event of an escape, the Shift Supervisor will immediately be notified. A perimeter will be established based on available information as to the escapee’s direction of travel. Unless the escapee was seen leaving the building, a thorough search will be made of the Municipal Center. If the escape occurs during business hours, an on-duty office assistant will be notified as soon as possible and requested to inform other City departments of the escape and a description of the suspect. e. If a person in the holding room requires emergency medical attention, an ambulance will be requested to respond to the scene. If a detainee should require routine medical attention, the detainee will be transported to the Unity Hospital Emergency Room. NO medication of any kind will be dispensed by Department personnel. 9. Visitors Except in the following cases, there will be no visitors allowed for anyone in the Holding Room. a. No detainee will be denied access to their attorney. An attorney who requests a conference with his/her client will be provided a private area in which to do so. b. Parents and/or attorneys of juveniles held in the holding room will be allowed access to the juvenile being held within a reasonable amount of time. c. Adults, as well as juveniles will have access to a telephone for the purpose of contacting an attorney or parent, upon request. d. All visitors will be identified and names so noted in the report. All packages, briefcases, etc. will be opened so that contents can be viewed. Detainee visitors to the secure area should be searched. 10. No detainee will be held longer than necessary. All detainees will be transferred to another facility or released as soon as possible (In no event shall a detainee be held more than 4 hours). Juvenile detainees will be released to parents or a responsible adult, transferred to the Lino Lakes Juvenile Facility, or other appropriate facility. If a detainee is not released or transferred within 4 hours a report will be made to a Division Commander noting the circumstances (i.e., weather). 11. No detainee will receive any package or mail. These items will be referred to the facility where the detainee will be taken or released to them at the time of their release. 12. When releasing a detainee or transferring a detainee to another facility, officers will insure identification of the person to be released. Detainees should be released through the security garage side door and not escorted through the administrative area of the Police Department. 13. Pursuant to Rule 2945.5450, no stockpiling of legend drugs will be permitted in the holding facility. 14. Pursuant to Rule 2945.5460, a report of all detainees who are known or suspected of having a communicable disease (i.e., Aids, TB) will be made to the Minnesota Department of Health. 15. Detainees suspected to have a communicable disease will be separated from other detainees. B. INTAKE PROCEDURE 1. A Detainee Information Sheet will be completed on each person placed in a holding room. All applicable blanks on the form will be filled in. If a detainee is uncooperative and refuses to supply the requested information, the officer should so note on the form. Juvenile and adult forms will be maintained in separate files. 2. Evidence taken from a detainee will be processed in accordance with Department procedure. Personal property taken from a detainee will remain in the intake/Intoxilyzer area in a brown paper bag or plastic bin provided for that purpose. No weapons taken from any detainee will remain in the holding facility. 3. All personal property of value taken from a detainee will be inventoried on the Detainee Information Sheet. When the detainee is released or transferred to another facility, the detainee will sign for the property returned. If the property will not be returned to the person prior to transfer, the officer will initial those items and turn them over to the receiving personnel at the facility to which the person is transferred. 4. In the event another agency uses the holding facility, to use the Intoxilyzer for instance, a Department member should be present. C. INSPECTIONS A Division Commander will be responsible to insure the following inspections of the holding facility are completed. 1. Weekly a. Inspect all fire equipment. b. Inspect the sanitary conditions 2. Monthly a. Test fire alarm. b. Test panic alarm. 3. Semi-Annually a. Test fire equipment. D. RECORDS The Detainee Information Reports will be maintained and disseminated in accordance with applicable State and Federal laws. E. TRAINING All personnel will be trained in the use and operation of the holding room. F. FIRE EVACUATION PROCEDURE 1. Upon the fire alarm being sounded: a. An available Department member will determine if any individuals are in the holding facility. b. The Department member will immediately notify Anoka County Central Communications to report the alarm and summon necessary assistance. c. The Department member will notify Anoka County Central Communications if there are individuals in the holding facility that need to be evacuated and the location of the individuals within the holding facility. This information should also be communicated to the Fire Department. d. If practical, the Department member shall override the holding facility electronic door locks by activating the “emergency open” button on the door control panel at the front desk. 1) If the electronic door locks are not functional, the override keys for the holding facility are kept in the main key control cabinet located in the Informational Services Unit and in the patrol Supervisor’s office. e. If practical, the Department member shall open the sally port overhead door using the control at the front desk. f. A police officer will have the responsibility to insure that immediate evacuation of any individuals detained in the holding facility is carried out. g. The officer shall evacuate detainees through the sally port. If evacuation cannot occur through the sally port, detainees should be evacuated using the door connecting the administrative office area and the holding facility. h. Once detainee(s) have been evacuated from the holding facility, it will be the responsibility of the officer to secure them in a safe location. i. Civilian office staff are not expected to be involved in the physical removal of detainees from the holding facility. 2. Fire Alarm Procedure Checklist Upon a fire alarm sounding a. Any available Department member 1) Contact Anoka County Central Communications i) Location of Fire ii) Location of any prisoners iii) Location of any City employees 2) Action i) Activate “Emergency Open” button on the door control panel ii) Open overhead sally port door iii) Obtain master key from key box if needed b. Available/Responding Police Officer i) Evacuate prisoners and secure to new location ii) Assist Fire personnel c. Supervisor on Duty i) Direct Department personnel ii) After incident, report to Division Commander