PL 03/03/1999 - 7029�
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PLANNING COMMISSION MEETING
CITY OF FRIDLEY
AGENDA
WEDNESDAY, MARCH 3, 1999, 7:30 P.M.
LOCATION: CITY COUNCIL CHAMBERS
FRIDLEY MUNICIPAL CENTER, 6431 UNIVERSITY AVENUE N.E.
CALL TO ORDER:
ROLL CALL:
APPROVE PLANNING COMMISSION MTG MINUT�S• FEBRUARY 3, 1999
1. PUBLIC HEARING:
Special Use Permit, SP #99-01, by Holiday Stationstores Inc., to allow a motor
vehicle fuel, "station store", and a motor vehicie wash establishment on Part of Lot 1,
Auditor's Subdivision #25, generally located at 5695 Hackman Avenue.
2.
3.
RECEIVE THE MINUTES OF THE JANUARY 4 1999 PARKS & RECREATION
COMMISSION MEETING.
RECEIVE THE MINUTES OF THE JANUARY 19 1999 ENVIRONMENTAL•
QUALITY & ENERGY COMMISSION MEETING
UTHER BUSINESS:
ADJOURN
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CITY�OF FRIDLEY
PLANNING COMMISSION MEETING, FEBRUARY 3,1999
CALL TO ORDER:
Vice-Chairperson Kondrick called the February 3, 1999, Planning Commission meeting to
order at 7:32 p.m.
ROLL CALL:
Members Present: Dave Kondrick, LeRoy Oquist, Dean Saba, Brad Sielaff,
Connie Modig
Members Absent: Diane Savage, Larry Kuechle
Others Present: Barb Dacy, Community Development Director
APPROVAL OF JANUARY 6. 1999. PLANNING COMMISSION MINUTES:
MOTION by Mr. Saba, seconded by Mr. Sielaff, to approve the January 6, 1998, Planning
Commission minutes as written.
UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON KONDRICI�C
� DECLARED THE MOTION CARRIED UNANIMOUSLY.
1. REVIEW ALTERNATIVE URBAN AREAWIDE REVIEW (AUAR). FRIDLEY LAKE
POINTE CENTER:
Ms. Dacy stated the Altemative Urban Areawide Review (AUAR) submission is by
Medtronic, Inc., at the Fridley Lake Pointe Center at the northwest comer of Highway 65
and I-694. An AUAR in an altemative form of an environmental analysis that is
established under State law and works well, in this case where a multi-phase type of
project is proposed where the timing may not be absolutely certain at this point in time or
where there is some question as to the exact type of uses that will be on the property.
This analysis does have the same amount of analysis as an environment assessment
worksheet or an environmental impact statement.
Ms. Dacy stated State law requires that the City look at the worse case scenarios or, in
this case, the most intense of development that may occur on the property. State law
does require that, after comments are received on this draft� the City analyze those
comments and publish a flnal AUAR document and mitigation plan to address the impacts
pointed out in the document itself or by a responding agency. The law requires that the
City distribute the AUAR draft to agencies such as the Department of Transportation,
Department of Natural Resources, Rice Creek Watershed, and Minnesota Pollution
Control Agency. The Metropolitan Council will also review this document. It is also
available for the public at the Fridley Municipal Center, the Fridley library, and at some
libraries in the metro area. People have until February 10 to make a comment on the
draft AUAR. After the deadline on February 10, the City looks at the comments, reviews
the draft AUAR, decides how to address the comments that have been made, and then
publishes a final AUAR and mitigation plan. The tentative date for adoption of these
documents would be April 12.
PLANNING COMMISSION MEETING, FEBRUARY 3, 1999 PAGE 2 �
Ms. Dacy stated Medtronic has requested the flexibility to develop up to 1.6 million square
feet of office on this site. The AUAR looks at that development in terms of four phases of
construction of about 400,000 square feet each. There may be a number of buildings of
the site, and Medtronic is requesting to go up to 10 stories in height. Parking ramps are
proposed which is much the same as the original two proposals on this property. There
will be a five-level ramp proposed in each of the areas of the site. It is proposed that
three of the levels would be above grade and two below grade.
Ms. Dacy stated different from what exists on the property today is a slightly different
public street connection to 7th Street at the northwest comer of the site as opposed to
where Lake Pointe Drive intersects 7th Street right now at the southwest comer.
Medtronic is suggesting the removal of Lake Pointe Drnre in that particular area and
creating an east-west road from the 7th Street right-of-way on the west side of the
development over to Lake Pointe Drive on the east part of the site.
Ms. Dacy stated the AUAR is also required to look at impacts as a result of this
development. After 800,000 square feet of development occurs on the site and in
conjunction with the typical background growth in traffic that will occur over time, the
traffic analysis is suggesting that in the year 2005 to 2007 the level of service at the
Highway 65 and Lake Pointe Drive intersection will drop down to a level of service F.
This means a longer wait at the stop light at peak hours or between 4 p.m. and 5 p.m.
The primary reason for the congestion is that there is so much north/southbound through
traffic that there is not enough lane capacity to accommodate the additional background �"'�
growth plus the growth from the development. There is a potential altemative of adding
an additional northbound lane on Highway 65 across Moore Lake and the possibility of
using the existing shoulders as an interim approach to creating additional capacity on
Highway 65. This altemative is under review, and the City would likely get comments
from MnDOT on that idea.
Ms. Dacy stated another impact, although less intense, is that the traffic study identified
there might be a free right tum required as you go northbound from 57th Avenue onto
University. The need for that is not until approximately 2010. By that time, the City would
have a better feel for the traffic impacts on the roadway systems.
Ms. Dacy stated there is a sewer line capac'ity issue after 400,000 square feet of
development. Either an additional sewer line needs to be installed along the 57th/7th
Avenue right-of-way or a bigger line should replace the line that is there now.
Ms. Dacy stated that in terms of traffic impacts, the AUAR suggests that the 7th Avenue
intersection at 57th Avenue have certain striping characteristics to create a left tum lane
onto westbound 57th and also a striped right tum lane to tum right onto 7th Avenue
southbound.
Ms. Dacy stated the Environmental Quality 8� Energy Commission (EQE) reviewed the
AUAR on January 19. At this meeting, staff is asking the Planning Commission for any
comments they would like to have the City Council address as part of the comment period
prior to completion of the final draft. She distributed copies of a memo from SRF
Consulting Group on behalf of Medtronic to respond to the EQE comments. n
PLANNING COMMISSION MEETING�FEBRUARY 3,1999 PAGE 4 !^'
edge of the existing roadway. The HRA will be evaluating a contract for soil borings along
the embankment some time this month so they would know the suitability of the soil to
support that type of construction. The EQE is concemed that there be no filling of Moore
Lake. Ms. Savage contacted staff to emphasize her concem about that as well.
Ms. Dacy stated the EQE questioned if the recent Highway 610 construction would affect
the project based on traffic pattems for employees to the p�oposed site. That would
probably not have a significant impact. The consultants are suggesting that 60% of the
traffic will enter the site from the east entrance and 40% at the west entrance of the site.
Mr. Oquist asked Ms. Dacy to explain sheet pile construction.
Ms. Dacy stated it is a method to hold the fill so that you don't have to go into the lake bed
to create the pilings and support for the additional width for the lanes. What is needed is
an additional 12 feet. Staff has met with the DNR and Rice Creek on that. The DNR said
if you can remain above the ordinary high elevation, it does not require a permit. Rice
Creek, however, will require that the run-off from the road be sent to some type of a
treatment pond. In this case, this would be an improvement because run-off now goes
directly into lake. There may be an advantage to have the project done. They would
have to find a site to treat the run-off.
Mr. Kondrick asked if the highway would be widened on both sides.
Ms. Dacy stated the traffic analysis showed that the major requirement would be for the �
northbound side. MnDOT stated they may want that for the southbound lane as well.
However, the level of service F really only happens in the aftemoon peak hour. MnDOT
is trying to improve the overall operation of Highway 65 but there are no state funds that
are allocated to Highway 65 for lane expansion, widening, or improvement.
Mr. Saba asked if the bikeway connection to the Columbia Heights facility would be on
7th Avenue or be taken off road or improved.
Ms. Dacy stated that right now, it is just an on street path and they would continue to
encourage the on-street use. They would create an off-street path in conjunction with
their parkway approach along the north side of the development all the way to Highway
65. There is no proposed improvement to the 7th Avenue bike path but they want to
make sure employees can connect to the system.
Mr. Saba asked if any thought has been given to a pedestrian walkway across Highway
65.
Ms. Dacy stated, no. The expanse of an overpass takes a good amount of distance,
especially for the accessibility guidelines. She did not know if there was enough room
other than to provide an elevator. Everything to this point has been discussed at grade.
Mr. Kondrick asked if a tunnel under Highway 65 had been considered as an altemative.
Ms. Dacy stated she did not know if this would work with the elevations in that area.
,-..
�'` PLANNING COMMISSION MEETING, FEBRUARY 3,1999 PAGE 5
Ms. Modig asked if they were talking about 12 feet on both sides or 12 feet total.
Ms. Dacy stated they are talking about 12 feet on both sides. That is the standard lane
width.
Mr. Sielaff asked if there would be any monitoring of Moore Lake for water quality.
Ms. Dacy stated she did not know if the DNR does a regular check for water quality or if
the Rice Creek Watershed District is the better agency to conduct that.
Mr. Sielaff stated that while he understands the comments about phosphorous, etc., it
does not address the issue of soluble nitrogen, phosphorous, etc., that will get into the
lake. Also, run-off in the springtime contains a lot of salt. What is the best way to monitor
that? Storm water will go into a retention basin. Is there any managed way to get rid of
storm watei?
Mr. Oquist asked where the storm water is going to come from that is not there today.
Ms. Dacy stated right now half of the property drains to the east and half to the west. The
east half is under the jurisdiction of Rice Creek. In order to meet Rice Creek's standards,
they have to create a pond. The pond size exceeds the requirements. They want to use
it as an amenity. It will flow into Moore Lake.
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Mr. Oquist asked if anyone monitors the lake today.
Ms. Dacy stated she has gone through the flles. The DNR does stock the lake with fish
on a regular basis. She has not seen any reports, but she will check to see who does
that.
Mr. Kondrick stated he would like to know the frequency of the monitoring and keep track
of the changes. .
Mr. Oquist stated it is important to know what it is today so they have a benchmark and
don't make it any worse.
Mr. Sielaff stated one of the discu�ions by the EQE was the use of lawn chemicals. One
of the comments was that this is going to be a corporate headquarter so they want to
keep the lawns lush. They discussed how much and what types of chemicals are to be
applied.
Ms. Dacy stated she brought that to the attention of the company, and they will address
that issue.
Mr. Sielaff stated that regarding the water usage, they were not sure whether 60,000
gallons per day were accurate. It could be more. Again, it comes down to the issue of
how much watering they will be doing. He did not know if the storm water retention
basins would provide that much water. They will want to maintain a certain amount of
�"'� water for aesthetic purposes so he did not think they would use that for watering the lawn.
PLANNING COMMISSION MEETING, FEBRUARY 3, 1999 PAGE 6 �`
Mr. Kondrick stated he was sure that the engineering staff had taken that into
consideration.
Ms. Modig asked what was going to be put in the area designated Light Industrial.
Ms. Dacy stated a lot of the uses appear to be similar to what Medtronic now has on its
existing campus, It may be a laboratory testing area or a manufacturing area where they
assemble products. Based on what she knows now, that is the best description she can
provide.
Mr. Oquist asked who will be responsible for the hotel and restaurant.
Ms. Dacy stated that since the publication of the AUAR, the company is not going to
propose a hotel or restaurant on the site. On the AUAR, they tried to consider all the
possibilities and tried to test for it in terms of environmental impacts. To a certain extent,
the traffic from a hotel and a restaurant would occur throughout the day but there is also a
different set of impacts along with that.
Mr. Kondrick asked if there is a possibility that property could be sold to another hotelier.
Ms. Dacy stated that based on the information given to the City, the company is
concemed about that. They want site control, and they don't see that as an option.
Mr. Oquist stated the pond area proposed is where the restaurant and hotel were i'`
proposed. There is no room for it there.
Mr. Oquist asked that if this does not go through and someone wants to build there, do
we have to go through this again?
Ms. Dacy stated that depends on the nature of the development proposed. If similar, she
thought they could use this analysis.
Mr. Saba suggested that Medtronic incorporate some of the design ideas already used by
the City such as the decorative fences at entrance points to the development.
2. REVIEW RESULTS OF VISION SURVEY
Ms. Dacy stated she wanted to review the results of the survey conducted last fall. They
wanted to see from the community at large what their level of agreement was with the
outcome of the vision meetings that the City conducted in May and June. They put an
insert in the Fridley Focus and did a direct mailing to the business community. They
received comments from mid-October through December. Approximately 10,000 surveys
were printed. The City received 146 responses. They wanted to spread the word about
the vision process and let people know about the outcome of the meetings. By doing this,
they are completing the community-wide input into the Comprehensive Plan process.
Ms. Dacy stated the survey asked if residents agreed with the 14 characteristics that were
identified by the vision meeting participants as "vital" characteristics and important to the
future of Fridley. Three-fourths of the respondents agreed. Some disagreed, and there �
were a variety of comments without a consistent theme or characteristic. Almost every
respondent agreed with question #3 that the most important characteristic was safe
� PLANNING COMMISSION MEETING FEBRUARY 3, 1999 PAGE 7
neighborhoods and community; second was high qualiiy education; third was to expand
and maintain housing stock; and fourth to upgrade image. The remaining characteristics
had an almost even response rate, but these four came up on almost every sunrey.
Ms. Dacy stated there was disagreement on what should be done about these things.
Less than half of the respondents agreed with the action steps included in the survey.
One third did not agree at all. In general, there was strong agreement on updating and
improving the City's image or improving the properties in the communiiy. This was
identified as an important thing to do, within the next five years. There was also a strong
concem about the quality child care issue. Because this was listed as an action step,
people interpreted that it was a govemment function. During the vision meetings, the
comment was that we want to make sure that there is child care provided for those that
need it.
Ms. Dacy stated there was strong support for improving trails and bikeways. There were
mixed opinions about the necessity of ramps and overpasses. One side said ramps and
overpasses are needed to make connections; the other side said they are ugly and no
one has the opportunit�r #o use them.
Ms. Dacy stated that, in general, she was impressed with the number of comments about
better public transportation or transit and to move that up in the time frame. The
community is dependent on the automobile, that we need east/west connections, and we
� need to improve service. There were a few comments about light rail.
Mr. Oquist stated there is a common thread in the comments to maintain, improve, and
upgrade housing.
Ms. Dacy stated that if the City Council was polled, she thought they would say that is
what they are trying to do through systematic code enforcement and with the housing
programs. That was listed in the 5-10 year box and that should be in the 0-5 year box.
Ms. Dacy stated that, in general, she thought they received some positive comments
about the process. They did receive"thank you's" and °good jobs". On the other hand,
some said the survey might be a little biased. The positive outweighed the negative. As
you can tell by the specific issues, there were a variety of comments on a number of
issues. No action is required. This is part of the process to develop the basic information
for the Comprehensive Plan. The consultant is hoping to get drafts out to the advisory
commissions as early as April.
Mr. Oquist stated those residents who did respond had good comments.
Mr. Sielaff asked about the schedule for the plan.
Ms. bacy stated the consultant is in the process of putting this together. They had
originally developed a schedule by chapter that they would start with land use and the
housing elements first. Those are the ones that require the most time and attention and
have the most issues associated with them. Then, the other chapters will be done. She
thought those would be the issues presented in March. She thought the Medtronic
'�"' proposal would be discussed at the March 17 meeting. She will try to get something
together as early as March 3. If not, it may have to wait until April. The City received a
six-month extension from the Metropolitan Council.
PLANNING COMMISSION MEETING FEBRUARY 3,1999 PAGE 8 ��
3. RECEIVE THE MINUTES OF THE DECEMBER 7. 1998. PARKS AND
RECREATION COMMISSION MEETING:
MOTION by Mr. Oquist, seconded by Ms. Modig, to receive the minutes of the December
7, 1998, Parks and Recreation Commission meeting.
UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY.
4. RECEIVE THE MINUTES OF THE DECEMBER 23. 1998. APPEALS
COMMISSION MEETING:
MOTION by Mr. Sielaff, seconded by Ms. Modig, to receive the minutes of the December
23, 1998, Appeals Commission meeting.
UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY.
5. RECEIVE THE MINUTES OF THE JANUARY 13. 1999. APPEALS COMMISSION
MEETING:
MOTION by Mr. Oquist, seconded by Mr. Saba, to receive the minutes of the January 13, �
1999, Appeals Commission meeting.
UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY.
6. RECEIVE THE MINUTES OF THE DECEMBER 15 1998. ENVIRONMENTAL
QUALITY & ENERGY COMMISSION MEETING:
MOTION by Mr. Sielaff, seconded by Mr. Saba, to receive the minutes of the December
15, 1998, Environmental Quality & Energy Commission meeting.
UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY.
7. RECEIVE THE MINUTES OF THE JANUARY 7. 1999. HOUSING AND
REDEVELOPMENT AUTHORITY MEETING:
MOTION by Mr. Oquist, seconded by Mr. Saba, to receive the minutes of the January 7,
1999, Housing and Redevelopment Authority meeting.
UPON A VOICE VOTE, ALL VOTING AYE, VICE-CHAIRPERSON KONDRICK
DECLARED THE MOTION CARRIED UNANIMOUSLY. �
,�.
� PLANNING COMMISSION MEETING* FEBRUARY 3, 1999 PAGE 9
OTHER BUSINESS:
Mr. Saba stated he would like to have the staff provide a report and/or an update on the
City efforts to address the Y2K issue. There is a lot of concem in cities from citizens on
what is going to happen. Does the City have an emergency plan in place? He would like
to know if the City has a plan.
Ms. Dacy stated the City has had a Y2K analysis. The League has required communities
to do a reporting system to them the first of this year to make sure the issues are
addressed. The City has an inventory of each department. Staff can make a
presentation.
Mr. Saba stated this also reaches the County. He did not know what the County is doing.
Ms. Dacy stated staff is doing analysis and is preparing. She can get those details. She
will also check for a report at the County level.
Mr. Saba stated he would also be interested to know of there are contingency plans.
ADJOURNMENT
MOTION by Mr. Sielaff, seconded by Mr. Oquist, to adjoum the meeting.
'� UPON A VOICE VOTE, ALL VOTING AYE, CHAIRPERSON SAVAGE DECLARED
THE MOTION CARRIED AND THE FEBRUARY 3, 1999, PLANNING COMMISSION
MEETING ADJOURNED AT 8:23 P.M.
Respectfully submitted,
,�LJ , �-t,. G „r
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C�-�-7- �ti..
� avonn Cooper ;;�,�,
Recording Secretary '
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� City of Fridley Land Use Application
SP-99-01 February 17, 1999
GENERAL INFORMATION SPECIAL INFORMATION
Applicant:
David Hoeschen
Holiday Companies
P.O. Box 1224
4567 W. 80`� St.
Minneapolis, MN 55440
Requested Action:
Special Use Permit
Purpose:
To construct a motor vehicle fueling
station and car wash.
Existing Zoning:
C-2 (General Business)
Location:
5695 Hackmann Ave.
Size:
^ 60,220 square feet 1.38 acres
. Existing Land Use:
Motor vehicle fueling station.
Surrounding Land Use & Zoning:
N: Single Family & R-1
E: Single Family & R-1
S: Multi-Family & R-3
W: Hwy 65
Comprehensive
Plan Conformance:
Consistent with Plan
Zoning
Ordinance Conformance:
Sections 205.14.O1.C.(5) & (6) requires
a special use permit for vehicle fueling
stations and caz washes in the
C-2 zoning district.
Zoning History:
Land has been used as a service station
since the 1950's, in 1975 it was re-
zoned from C-1 s to C-2, but the zoning
� maps were never updated.
Legal Description of Property:
Part of Lot 1, Auditors Subdivision No.
25. (See attached)
Public Utilities:
Water and sewer aze available
near the site.
Transportation:
Hackmann Avenue provides vehicle
access to the site.
Physical Characteristics:
North %z of lot contains a gas station
south %Z of lot is undeveloped, in a
natural state, covered with gra.sses, ash,
elm, and cottonwood trees. South %2 of
lot is approximately 5' lower in
elevation than the north %z of the lot.
Si;f1VIMARY OF PROJECT
Holiday Companies is requesting a special use
permit to allow the construction of a fueling
station and ear wash in an azea zoned for general
business use.
SUMMARY OF ANALYSIS
City Staff recommends approval of this special
use peYrrait.
Fueling stations and car washes are a permitted
special use in the C-2 zoning district, and the
service station and car wash proposed by
Holiday Compazues comply with the
requirements for the special use permit, subject
to the stipulations suggested by staff. It has also
been detemuned by two environmental
consulting fums that it is most likely no
wetlands exist on the site. In addition, Holida.y
has done well to incorporate surrounding
properties in their drainage control plan.
CITY COUNCIL ACTION
March 22, 1999
Staff Report Prepazed by: Paul Bolin
STAFF REPORT SP #99-01
Request
Holiday Companies is requesting a special use permit to allow the construction of a
motor vehicle fueling station and car wash in an area zoned for general business use.
The property, located at 5695 Hackmann Avenue, is currently used as a motor vehicle
fueling station. The current Citgo station will be razed, all tanks removed, and a new
Holiday "Stationstore" and car wash built on the property.
The proposed "Stationstore° and attached car wash will be approximately 4,466 square
feet, with the storefront facing north. The building will be covered with earth-tone brick
and split-faced block. The building will have a hipped roof with dark asphalt shingles.
Service doors will be painted to match the building finish, and trash dumpsters will be
enclosed within the building.
Four fueling stations, with the ability to fuel up to eight vehicles simultaneously, are
proposed to be located perpendicular to the store front. These fueling islands will be
covered by an overhead canopy. The canopy edges will be finished with facia to
display Holiday trademark signs and accent striping. The underground storage tanks
are proposed to be located along Hackmann Avenue.
�"'�
�
HiS%ON
This property has been used as a service station since the 1950's. The current
occupant is a small Citgo gas station. The current station is a self-serve fueling station
with a small drive-up booth for the cashier. In 1975 the property was re-zoned from
C-1 s to C-2, but the zoning maps were never updated. Though the City zoning maps
identify the property as being zoned C-1, the property in question is actually zoned C-2.
n
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View of current station from west side of property
Analysis
The proposed parking facilities are more than adequate to meet the demand generated
by customers and employees of the "Station Store°. In addition, Mr. Hoeschen met with
City staff to ensure that parking, storm water ponding, curbing, and landscaping were
consistent with City requirements.
Jon Haukaas, Assistant Public Works Director, reviewed the drainage plans and
'�' calculations for the proposed °Stationstore" and noted that the plans fulfilled all of the
City's drainage requirements, including ponding for a 100 year storm. Mr. Haukaas
also stated, °It shou/d be noted that they have gone beyond what is usually submitted
and taken into account drainage from the adjacent properties; namely, the finro
apartment buildings on Lynde Drive and the rear ha/f of the private homes south of
Hathaway Lane and west of Polk Street." A full copy of this memo is attached.
With the soon-to-be reconstructed intersections, easy access to HWY 65 and old
Central, the amount of traffic generated by this use should have minimal impact on the
character of the neighborhood. The property will be fenced and screened with
landscaping so as to minimize disruption of the neighboring properties. In addition,
restrictions are recommended on the operating hours of the car wash (6AM - 11 PM)
and allowing no lighting of faces of the fueling island canopy. These restrictions are
recommended because of the proximity to residential areas. Twenty-four hour
operation of the car wash and excessive canopy lighting would disrupt the quietude and
comfort of the surrounding residential neighborhood.
The proposed use will not place an unreasonable demand on existing public utilities
and services. The City's water and sewer system can easily accommodate the slight
increase in demand generated by the station store.
In reviewing this application, staff visited the site and noticed what appeared to be
possible wetland vegetation. The City's environmental consultants, Peterson
�` Environmental, visited the site and took a few soil samples. Their initial response, after
reviewing the soil, air photos, and National Wetland Inventory maps is that the area is
not a wetland. In addition, Holiday Companies hired Arlig Environmental to also review �''"`
the site and identify any possible wetlands. Their conclusion was similar to Peterson
Environmental, that the site most likely is not a wetland, but that additional soil testing
should be done in late April when the ground thaws. For this reason, the first
stipulation recommended by staff states that additional soil testing will be completed
later this spring to make a final determination of the presence of non-exempt wetlands.
If it is determined that non-exempt wetlands exist on the property, the special use
permit shall become null and void. No site alterations shall occur until this final
determination has been made.
Resident Concerns / Questions
To date, City staff has received three letters of comment from the surrounding
neighbors conceming the special use permit for this properly. The concerns of the
neighbors included lighting, noise, hours of operation, drainage, and property values.
Copies of the letters are attached to this report.
Excess Lighting - Neighborhood residents are concemed that the lights found on other
Holiday properties are much brighter fhan the lighting found on the current Citgo
station.
Staff recommends stipulations requiring recessed, down cast lighting underneath the
canopy, and a stipulation requiring that the canopy edges not be lit.
Excess Noise- Neighborhood residents are concemed about noise generated by traffic, �
the intercom system, and customer's stereos.
While it may be impossible for the City or Holiday to regulate how loud their customers
play their stereos, a stipulation is being recommended that Holiday place informational
signs requesting that their customers respect the fact that they are near a residential
area. In addition, a stipulation has been added requiring that the intercom volume be
set low enough that sound does not leave the property.
24 Hour Operation - Neighborhood residents have expressed concern over the hours of
operation for the proposed "stationstore" and car wash. The current station is only
open from 7 AM - 10 PM. Neighbors feel that overnight operation will disrupt the
neighborhood due to increased noise and lighting.
The City has no ordinance regulating hours of operation for businesses, however, staff
is recommending a stipulation requiring that the car wash only be operated from 6 AM -
11 PM. Stipulations place on lighting will also help minimize disruption to the
neighborhood.
Drainage Concerns - Residents are concemed that their backyards will be flooded, or
have water pond in their backyards, when Holiday changes the grade of fhe wooded lot
on the south ha/f of their property.
Holiday Companies has revised their drainage plans to take into account the runoff
from the surrounding properties, reducing the possibility of ponding and flooding on ^
neighboring properties.
� Car Wash Concerns - Questions have been raised regarding the extra traffic, noise,
and any possib/e environmenta/ concerns caused by car wash facilities.
Staff does not have any data to determine if a car wash would generate any additional
traffic to the property. Staff is recommending that the car wash only operate between
the hours of 6 AM - 11 PM, in order to reduce noise in the surrounding neighborhood.
Possible environmental concerns are being addressed through the Building Code for
car washes. Waste trap and.filtration devices are required.
Underground Storage Tanks - There have been concerns from the neighborhood
residents over the size and safety of the underground tanks.
Holiday Companies will be removing the existing tanks and replacing them with new
state of the art fueling tanks. The new tanks are monitored with computers to instantly
detect leakage. -
Environmental Issues - Residents would like to know if their are any environmental
issues related to the site, and what type of an "environmental" neighbor is Holiday?
This issue is best addressed by Holiday Companies. City staff identified possible
wetland vegetation on the site. In addition to the the City's environmental consultants,
visiting the site and taking soil samples, Holiday Companies hired Arlig Environmental
to also review the site and identify any possible wetlands. Their conclusion was similar
to Peterson Environmental, that the site most likely is not a wetland, but that additional
,� soil testing should be done in late April when the ground thaws.
Property Values - Residents have expressed concems over the proposed stationstore
and car wash negatively affecting their property values.
While staff cannot account for the market value of homes in the City, the assessed
value of the homes will not be negatively impacted. The City Assessor's office has
stated that the assessed value of these homes will not be any different with a Holiday
"stationstore" and car wash, than they would be with the existing Citgo. A fueling
station is still a fueling station for assessing purposes.
RECOMMENDATIONS
City Staff recommends approval of this specia/ use permit, with conditions.
Fueling stations and car washes are a permitted special use in C-2 zoning districts and
the Holiday °Station Store" proposed, with stipulations, complies with the requirements
for the special use permit.
Fridley City Code states, °In considering applications for Special Use Permits under this
code, the City Council shall consider the advice and recommendations of the Planning
Commission and the effect of the proposed use upon the health, safety and general
welfare of occupants of surrounding lands, existing and anticipated traffic conditions
and the effect on values of property in the surrounding area. !f it is determined that the
,--� proposed use will not be detrimental to the health, safety or general welfare of the
community, nor will cause serious tra�c congestion nor hazard, nor wilt seriously
depreciate surrounding property values, and that the same is in harmony with the ��"�
general purpose and intent of the Zoning Code, the City Council may grant such permit
and may impose conditions and safeguards therein by a favorable vote of a majority of
members of the CounciP'.
Stipulations
Staff recommends the Planning Commission approve the special use permit subject to
the following stipulations:
1. The soils on the property will be tested (weather permitting) by May 1, to make a
final determination on the presence or absence of non-exempt wetlands. Testing
will be completed by the City's environmental consultant at the petitioners expense.
If it is determined that non-exempt wetlands exist on the property, this special use
permit shall become null and void. No site alterations shall occur until a final
determination on wetland status. �
2. The petitioner shall be responsible for litter control on the premises, and litter control
is to occur on a daily basis. Trash receptacles must be provided on site at
convenient locations to facilitate litter control.
3. Parking lot must be lined with a concrete curb.
4. Adequate parking to meet code requirements, including one handicap space, be ^
provided on-site.
5. No off-site employee parking allowed along Hackmann Avenue or the service road.
6. Final drainage, landscaping, and irrigation plans shall be submitted with building
permit application.
7. Petitioner shall execute a storm pond maintenance agreement, requiring petitioner
to maintain the storm pond.
8. Canopy over gas pumps to have recessed, shielded, downcast lighting so as to be
less intrusive on neighboring properties and canopy faces shall not be intemally lit.
9. Car wash hours of operation shall be limited to 6A.M. - 11 P.M..
10. Tanks and ventilation shall be located so as to limit gasoline fumes off premises.
Tank and vent location to be approved by staff prior to issuance of a building permit.
11. Petitioner shall install adequate informational signage on-site to assure proper flow
of traffic around the building and to assure that cars waiting to be washed do no�
block access from roadways.
12. Intercom volume shall be set so intercom messages do not carry beyond
stationstore property.
13. Informational signage shall be placed on-site reminding Holiday customers that they
are in a residential area and requesting they keep radios tumed down so impact r"'�
does not carry onto neighboring properties.
� 14. Petitioner shall install all waste trap and filtration devices as required by the Building
Code for car wash facilities.
15. The petitioner shall comply with all outdoor sales and storage provisions of Chapter
205 of the City Code.
16. The petitioner shall comply with all outdoor storage requirements.
17. The petitioner shall install underground irrigation for the landscape areas
surrounding the station store.
18. All signs shall be reviewed by staff to assure compliance with Chapter 214 of the
City Code.
19. All building elevations shall be reviewed by staff to ensure the design and materials
used, shall architecturally integrate with the surrounding neighborhood.
20. The existing fence along the east property line shall be replaced with a residential
type fence, to be approved by staff prior to issuance of a building permit.
i-'�
crnr oF Fwn��r
6431 UNNERSITY AVENUE
FRIDLEY, MN 55432
(612) 571-3450
COMMUNITY DEVELOPMENT DEPARTMENT
SPECIAL USE PERMIT APPLICATION FOR:
Residential Second Accessory Others
PROPERTY INFORMATION: - site plan required for sGbmittal, see attached
Address: 5695 �c�raiv avE.
Property Identification Number: �c►_��_24-��-nnn�
Legal Description: Lot Block Tract/Addition
Current Zoning: c-i* Square footage/acreage: *PROPOSED C-2
Reason for Special Use: MOTOR FUEL SALES AND caR wasx
i��
Have you operated a business in a city which required a business license?
Yes �_ No If Yes, which city? FRTnT F.Y anm (1THF.RC
If Yes, what type of business? MOTOR FUEL/CONVENIENCE STORE/CAR WASH
Was that license ever denied or revoked? Yes No �,_ �"�
.`r.�r�r�r^r.�.�r.w..�r.�r�r.�..�.�v.►.�..`r�r�r.w.�.r.�.�r�r.�..u.w+r.�r.�r.�r.�..�r.�.wr.�..`r�rnr.�.�..�..�r�r�..�..�rwr.�..�r.rwr.�r�v�..rwr�w�rwr�.r.�r
FEE OWNER INFORMATION (as it appears on the property title)
(Contract purchasers: Fee owners must sign this form prior to processing)
NAME: xaRR � s cn _
ADDRESS: 2hnn �Fnau avF _ sn _, MPT.S � rriv S 5Gn7
DAYTIME PHONE: SIGNATURE/DATE:
�VN�V�V 1w/�1V�V�ti/Y�VMA//��A/�I�r1�1/�VN�V�V���/�I�A/�I�IIVIV�V�V^/A/�V�M/�V�V��/�YA/N�VA//YMM���V�VAIA�N�V/W V
PETITIONER INFORMATION
NAME: HOLIDAY STATIONSTORES INC. ATTN: DAVID D. HOES H
ADDRESS: 4567 W. 80TH STREET, BLOOMINGTON, MN 55437
DAYTIME PHONE: �� � fR�n_R��� SIGNATURE/DATE:
�VA/�VA/IVA/�VM�V�V�VA/^IM�V �VAINNiVN�V�V�VA/1V�V�V�Vti/VAI�V�VIV�V�V�V M/VN�V^IAIIVMiVNNA/AII�IN�VA/M�VAIA/�V�V�VAI�VIVN�V
Section of City Code:
FEES
Fee: $100.00 Residential Second Accessory $400.00 Others
Application Number: 9— Receipt #: .3/ / Received By:
Scheduled Planning Commission Date: � �7, i-�i�9
Scheduled City Council Date: Yz.,(� l- 2 2
10 Day Application Complete Notification Date: l�5�
60 Day Date:
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WRITTEN DOCUMENTATION
Holiday Stationstores, Inc.
January 15, 1999
Owner/Applicant: Holiday Stationstores, Inc.
Attn: Dave Hoeschen
4567 West 80th Street
Bloomington, MN 55437
612.830.8727
Civil Engineering: Loucks & Associates, Inc.
Attn: Jeff Shopek
7200 Hemlock Lane, Suite 300
Maple Grove, MN 55369-5592
612.424.5505
Architect: Sagat Architects, P.A.
Attn: John Sagat
4159 Grand Avenue South
Minneapolis, MN 55409
612.822.8200
Holiday Stationstores, Inc. proposes a razing and rebuilding of the existing Citgo
station at the southeast corner of Central and Hackmann Avenues. Construction of
a new state-of-the-art convenience store with retail petroleum sales and an
automatic car wash is proposed.
The convenience store with attached car wash building will be approximately
4,466 square feet with the store front facing north. The building will be a class A
building with an earth-tone face brick and complementary split-faced block accents.
The roof will be hipped with dark, asphalt shingles. Facia will be installed below
the gutter, above the windows, to allow Holiday trademark signs and accent
striping. Trash is enclosed inside the building. All doors will be colored to match
the building finishes.
Convenient customer parking is provided along the store front, with overflow
parking along Hackmann Avenue and employee parking located along the service
road.
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� Holiday Stationstores, Inc. Written Documentation
January 15, 1999
Page 2
Four petroleum dispenser islands, able to fuel eight vehicles simultaneously, are
proposed perpendicular to the store front. An overhead canopy is proposed for the
dispenser area. The canopy will be finished with facia to display Holiday trademark
signs and accent striping. Underground storage tanks are located along Hackmann
Avenue.
Landscape area is provided and contains a mix of plantings, with an emphasis on
screening along the east property line.
This project will be completed in a single phase. Construction is expected to
commence this spring, with completion this summer.
This proposed development is an expected upgrade to existing conditions and
surrounding land uses. Layout and design planning result in a configuration with
minimal conflicts. Granting a rezoning and a Conditional Use Permit for this project
will allow enhancements of expected and need services for the area, and will
,�, promote the orderly redevelopment of this parcel.
,�
FEB-09-1999 08�38 FROM US FISH AND WILDLIFE TO 95711287 P.01
Mr. Paul Bolin
Planning Assistant
City of Fridley
Fridley, MN 55432
Dear Mr. Bo1in:
�te: Holiday Stationstores Special Use Permit at 5695 Hacicman Avenue.
I have the following concerns and questions regazding the Special Use Permit referenced above.
I cannot attend the February 17�' planning commission date. I can either pick up a video of the
proceedings or please send me a letteT at 5763 CentTal Avenue, Fridley, MN 55432 with the
answers.
1. Are the Lower Underground Storage Tanks that aze going to be replaced larger (either in
number of or in size) than the ones already on the property? If they are larger will there be an
environmentaI analysis or plan done before any permit is granted on the ramifications of leaking
or spill and its impact to not only the residents but to Moore Lake?
,�
2. How will the lighting impact the neighborhood? How much more light will there be in the
surroundir�g azea? Is there a lighting plan (e.g. all area outside lights will be dimmed at 9 pm
ete.) Citgo, the current gas station in that location, closes azound l Opm every night. Yf the �
Holiday Station is open beyond that-- will increased lighting affect the neighborhood? Can the
lighting plan be part of the special use pesmit? Increased, lighting is something I have very lazge
concerns about. The prospect of hying to sleep and having my house lit up like a football field
concems me.
3. DoES the company have any outstanding or pending natural resource damage assessments or
any other environmental suits regarding any of its Holiday station stores? If so, what kinds of
damage are we talking about and how are they resolving their environmental issues? I would
like to lmow what kind of an environmental neighbor is moving in.
4. How will the additional tra�ic be maaaged? Is there any research that shows how much more
traffic this starion will pu11 into that area. I live on Central and it is already very difficult to get
onto the highway. N'oise is also a concern to me. Although Y do not know of a measurement
system that would take the noise we currently are experiencing and intmduce a lazger gas statioa
how much the noise will increase, but it is a concem.
5. Will the grade on the property change? There is cunently a depression behind the Citgo
station that holds run-off. Once that is paved over where will the water/fuel spillage run-offs go
to?
6. This station will have a eaz wa�h. Is there any environmental issues associated with a caz ��
wash that the city aad neighbors should lrnow about?
7. When a large service station that is open 24 hours rnoves into a residential neighborhood,
does the properties close to it experienee any market loss (e.g, mazket price or buyers who want
to live next to a business of tlus type)? If the residents do experience a loss—who is going to
FEH-09-1999 08�38 FROM US FISH AND WILDLIFE TO 95711287 P.02
^, compensate them for this loss?
Thank you for your attention to my questions. I look forward to further discussions.
Julie A. Morin
�,
,�
TOTAL P.02
BOB & GLOR/A G/LSTAD
930 Hackmann Avenue NE
Frid/ey, MN 55432
(612) 571-6875
February 10, 1999
City of Fridiey
6431 University Ave. NE
Fridley, MN 55432
ATTN: Scott Hickok, Planning Coordinator
RE: Case #99-01, Holiday Stationstore at 5695 Hackmann Avenue
Dear Sir:
We live next door to the current Citgo Station that is being proposed to become a Holiday
Stationstore. We are traveling to England this week, but plan on retuming on 2/17 to attend
the Planning Commission meeting if at all possible.
We wanted to share some concems about this proposal.
.�,
1) EXCESS LIGHTING - We have visited a number of other Holiday properties and ^
found the lighting of their pumps is much brighter than the current operation. The
pump sites are proposed to be right adjacent to our bedroom windows and our
house elevation is well over the proposed fence so nothing will buffer these lights.
2) EXCESS NOISE - This is a concem from the intercom system used by employees,
the noise from customers stereo's and general traffic noise. Again the traffic
pattem to the pumps is shown right next to our home.
3) 24 HOUR OPERATION - We have lived next to the current station for 18 years
and they have been courteous neighbors in that their operation has been between
7 AM and 10-11 PM. This has limited the disruption of the neighborhoad. We feel
the increased lighting and noise will be especially disruptive in the night hours.
4) DRAINAGE CONCERNS - Our backyard and the wooded area of the gas station
property are lower in elevation than the rest of the neighborhood. We are
concemed that when the wooded area is filled for constn�ction it will cause water to
pond in our yard.
5) CAR WASH CONCERNS - We are concerned about the extra traffic or noise
problems that this may cause.
When looking at other Holiday properties, we did not find another located side by side with
single family residential homes. Most are buffered by an office building or streets.
We would like to see the pumps moved to other side of the property, so the building could
buffer some of the lights and noise.
Sincerely,
Bob & Gloria Gilstad
cc: David Hoeschen, Holiday Stationstores
�
�
FEBRUARY 09, 1999
CITY OF FRIDLEY
PLANNING COMMISSION
RE: CASE SP #99-01
HOLIDAY STATIONSTORE
['AM WRITING IN RESPONSE TO THE ABOVE PROPOSAL BECAUSE I WILL BE UNABLE TO
ATTEND THE MEETING IN PERSON. I LIVE ONE BLOCK FROM THE PROPOSED SITE. I CAN
SEE NO NEED FOR THIS DEVELOPMENT IN AN AREA THAT IS AREADY A PROBLEM
INTERSECT[ON. THE STATION THAT IS CURRENTLY THERE IS ALL THAT IS NEEDED.
THERE IS A CAR WASH CLOSE TO THE AREA AND PLENTY OF CONVENIENCE STORES.
WITH THE FUTURE DEVELOPMENT AT THE OLD DRIVE IN PROPEKTY WE DON'T NEED
^ SOMETHING ELSE TO ATTRACT EVEN MORE TRAFFIC.
ROBERT J WAYNE
5741 NE POLK ST.
FRIDLEY MN. 55432
.� � � ���
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ARLIG ENVIRONMENTAL. INC.
P.(�. Box I�-�"?. �Iinn�tonka. !�Iinn�sot�i ��:�Y�-1 S�? Phone Nc�: f� 12/97-�-98,�
Mr. Mark W. Nelson
HOLIDAY COMPANIES, Inc.
P.O. Box 1224
4567 West 80�` Street
Minneapolis, MN 55440
RE WETLAND IS5UES
HIGHWAY 65 and HACKMANN, FRIDLEY, MN
within the SW '/a SECTION 24, T 30N, R 24W
Dear Mr. Nelson:
February 25, 1999
As you requested, I have investi�ated wetland issues at the Citgo station on the property
referenced above. I reviewed the aerial photographs available at the Anoka County
Surveyor's office for the site. Anoka County has commissioned pho±ography every four
(4) years beginninD . in 1969. I purchased a photograph for each decade (1969, 1977,
1985, 1997) of the site. Copies of the photographs of the site vicinity are attached. The
photographs are at the approximate scale of 1 inch = 200 feet.
I have also reviewed the NWI and SCS maps for the property. As expected, the soils have �
not been mapped and no wetlands are depicted on the NWI map for this site. I also
contacted Peterson Environmental to discuss their work at this site. Mike Timpson
informed me that there are no wetlands designated on the City of Fridley inventory map
for this property.
I visited the site on Wednesday, February 24, 1999. There is a depression at the south end
of the site. This depression is surrounded by a single family residential property on the
east, the paved parking lots for two apartment buildings on the south, Hillwind Drive on
the west and the paved tot and driveways of the Citgo facility on the north. It appears that
storm water runs off these hard surfaces into the depression. There are two well defined
swales (approximately 4 feet wide) that come from the parking lots on the south and
convey surFace water directly into the depression. There is also a path between the Citgo
property and the apartment that likely conveys water to the depression from both
directions during snow melt or precipitation. I found no outlet pipe from this depression.
The vegetation includes trees and shrubs that are FAC and FACW such as aspen,
boxelder, and black ash. The ground was frozen and covered with snow. Therefore the
ground story vegetation and the soils could not be inspected at the time of my site visit.
The field investigation by Mr. DeRuyter and Dr.Timpson of Peterson Environmental was
earlier in February. They were able to check the top few inches of the soil on that day.
A portion of the depression has a dark shadow (which often indicates moisture) on the
1985 photograph. A dark area (less well defined) shows up on the 1997 and 1977 �
photographs also. There is no evidence of the dark area in the 1969 photograph. In that '
n photograph there are two distinct paths through this depression. The plat map at the
county surveyor's office shows a straight area along the east property boundary with a
dashed line. This symbol usually indicates an easement. However no document number
was shown. If work was done along that line, drainage patterns may have been altered in
that vicinity of the property.
The parameters of a wetland are; (1)if water is within a foot of the surface for at least ten
consecutive days during the growing season, (2)if at least 50% of the species of vegetation
are hydrophytic, and (3)if the soil is a hydric soil. The soil can not be sampled to the
proper depths until late April. An investigation in the spring can be completed to
determine if the area meets all three wetland parameters.
It is my opinion, that the depression was originally a low area in the landscape that did not
have wetland characteristics. This appears to be the case based on the 1969 photograph.
It is likely that as development occuned in the vicinity, more hard surface was
constructed, and more storm water runoff was conveyed directly to this area. There is no
outlet from the depression. The vegetation established since 1969 includes wetland
tolerant species of trees. If the LGU, (in this case, the City of Fridley) agrees that this area
is a created wetland, it is eligible for exemption from wetland mitigation requirements
under Minnesota Wetland Conservation Act rules (WCA) item #8=120.0122 Subp. S.
Incidental wetlands (C7 "actions by public or private entities that were taken jor a purpose other
tharl cTeating the wd[andS "
� From the information in the letter from Peterson Environmental and from the attached
photographs, it appears that the depression may not meet all three parameters of a
wetland. That can not be determined until later this yeaz when soils can be inspected.
However, if the City agrees that the evidence in the photographs shows that the area was
not a wetland, further investigation would not be required. I would prepare the exemption
form for your signature and submittal to the city.
As we discussed yesterday, it appeazs that this area serves as a storm water ponding area
collecting water from several off site properties. Your design would need to provide
storage volumes to accommodate runoff that cunently reaches this depression from off
site, plus any additional runoff contributed by your development.
Please contact me with any questions regarding my findings at the site. I can be reached by
phone at 612-974-9856, by fax at 93�f-690S or by email at parlig@worldrret.att.net.
Sincerely,
. •
Patricia Arlig
Arlig Environmental, Inc.
cc: Paul Bolin, Planning Assistant
� City of Fridley (2 copies)
99002Fe6?�
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PETERSON
E�` ,3�;��eiE���!
�����;.iri�,r,, I�c,.
February 19, 1999
Mr. Paul Bolin
City of Fridley
6431 University Avenue NE
Fridley, Minnesota 55432
Subject: Wetland Determination-Citgo Site
Fridley, Minnesota
PEC Project No. 94-046
Deaz Paul:
�"�
As requested, we reviewed the Citgo Site on February 12, 1999, to determine the presence of
wetlands on the property. Based on off-site resources and our field observations, we have �
determined that there aze no jurisdictional wetlands on the site. It should be noted that our field
observations were conducted during winter conditions, with scattered snow cover and frozen
soils. A spring follow-up is recommended to confirm our observations.
The site is located in the NW1/4, SW1/4, Section 4, T30N, R24W, City of Fridley, Anoka
County, Minnesota. It is situated to the south of Hathaway Lane and east of Hillwind Road, with
unmarked boundaries to the south and east. A Citgo gas station is located in the northern half of
the site, while the southem half is wooded. Surrounding land uses are single family residential to
the north and east, multi-family apartment dwellings to the south, and Highway 65 to the west.
The azea is not mapped on the Anoka. County Soil Survey. Neither the National Wetlands
Inventory Map (New Brighton quadrangle) nor the City of Fridley Wetlands Inventory indicate
any wetlands on the subject property.
On-site evaluation revealed the southem half of the site to be a wooded depression, with the plant
community dominated by boxelder (Acer negundo, FACV�, American elm ( Ulmus americanca,
FACV�, eastern cottonwood (Populus deltoides, FAC+), and green ash (Fraxinus pennsylvanicc�,
FACV� trees. Frost prevented extensive examination of soils, but three sample pits taken in a
transect across the lowest portions of the basin to depths of 4 to 6 inches revealed the soils to
consist of a fine sandy loam in the upper horizon, with a matrix color of 7.SYR 4/2 transitioning
to 7.SYR 5/6. Redoximorphic features were observed in all three soil pit locations; however, the
soils were not considered hydric. Based on the appazent absence of hydric soils within the �
depression, it is our preliminary conclusion that the wooded area is non-wetland. We
recommend a follow-up visit eazly in the 1999 growing season (approximately Apri125) to verify
our fmdings.
I35i ;�lendota Heights Road, Suite 10U ■ Mendota Hei,;hts, Minnesota 55110-i l 1? ■ 6.i 1-686-01 i 1 ■ Far 651-686-03G9 ■ E-mail: Peterenvc.�'Worldnet.Att.Net
6b'ith Branch Orfices In: 6iQ Rapids. ,tlichigan i616� : 96-0903 and Dulurh, �linnesota �?1S- -?3-1"8
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Mr. Paul Bolin
February 19, 1999
Page 2
We appreciate the opportunity to assist you in this project. If you have any questions, please feel
free to call our office.
Best regards,
Peterson Environmental Consulting, Inc.
, ��
Mike DeRuyter
Soils Specialist
I hereby certify that the enclosed plan, document or report was prepared by me or under my
direct supervision and that I am a duly Licensed Professional Soil Scientist under the laws of the
State of Minnesota.
� Print Name: Michael E. Timpson, Ph.D.
Signature: .�< <
Date� l�' � License #: 30161
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City of Fridley
TO: Paul Bolin, Planning Assistant PW99-042
FROM: Jon I� Haukaas, Assistant Public Works Director
DATE: February 22, 1999
SUBJECT: Holida.y Station Stores Plan Submittal
I have reviewed the drainage plans and calculations for the proposed Holiday Station store at TH 65 and
Central Ave. Loucks & Associates have revised the plan to fulfill all of our drainage requirements including
ponding for a 100 yeaz storm. The site is small enough to not require Rice Creek Watershed District review.
It should be noted that they have gone beyond what is usually submitted and taken into account drainage
from the adjacent properties; namely, the two apartment buildings on Lynde Drive and the rear half of the
private homes south of Hathaway Lane and west of Polk Street.
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MEMORANDUM
TO: BARBARA DACY, COMMUI�IITY DEVELOPMENT DIRECTOR
SCOTT HICKOK, PLANNING COORDINATOR
FROM: WILLIAM A. CHAMPA, MANAGEMENT ASSISTANT
SUBJECT: YEAR 2000 (Y2I� READINESS UPDATE
DATE: FEBRUARY 26,1999
For the past year, City staff has been identifying Y2K issues. In the last few months, a more
formal assessment process has been established to ensure that all reasonable efforts aze made to
deal with the millennium bug and its potential effects on Fridley.
PROJECT TEAM
A Y2K Project Team has been assembled to oversee the City's readiness efforts for Y2K. Bill
Burns, City Manager, serves as the City's Y2K Project Coordinator and leads the Project Team.
�, Weekly meetings are held to discuss progress and identify critical deadlines. The goal of the
Y2K Project Team is to carry out the responsibility of developing the actual Readiness Plan.
Three critical areas of concentration include 1) assurance that internal Inventories and
Assessments have been completed, 2} development of Contingency Plans for problematic
internal processes and problems, and, 3) development of an Emergency Preparedness Plan for the
community. .
DEPARTMENT TEAMS
Each department has formed their own Y2K Departmental Team. The role of this Departmental
Team is to document each step that shows internal Y2K awareness and readiness. Actual
documentation consists of an Inventory, Assessment, Vendors Contacted, Possible Fixes, and
Contingency Plans. To da.te we have completed the inventory and assessment phases and are
working on contacting vendors. Each department head must sign off on his/her department's
Assessment Worksheet wluch is a form recommended by the League of Minnesota Cities
(LMC). -
CRITICAL ACTIVITIES AND SERVICES
We have identified several activities and services that may not be Y2K ready and we have
already addressed a solution for each:
1. Phone System. Our current phone system throughout City offices is not Y2K ready but
upgrades were planned for the 1999 budget
2. Voice Mail. Our current voice mail system is not Y2K compliant and must be replaced to
bring it into compliance. This was another budgeted item for 1999
Page 2- Y2S Readiness Update
3. H. T. E. Financial Software. An updated version was budgeted for 1999 and we expect a
conversion beginning the week of Mazch 20.
4. Police Software. The current police softwaze (Enfors) and hazdwaze (TI 990) are not Y2K
compliant. The City has signed a contract, along with Anoka County, and the replacement
should take place in the second or third quarter of 1999.
5. Water Supply and Sewer Services We are very confident that the City's water and sewer
systems will be able to continue to fumish service without interruption provided power is still
available. However, as this service falls in our "catastrophic" category, we have investigated
the costs to provide backup power sources.
We are also proposing the purchase of a genera.tor to be used at Fridley's Community Center or
another facility which could be used for congregate care for any type of emergency situation.
This is part of our emergency preparedness plan.
At the March 1 and Mazch 22 meetings, we will provide City Council with the costs associated
with purchasing generators for Yeaz 2000 purposes. As we identify other Y2K problems, we
will bring them to Council's attention if necessary.
EDUCATING THE PUBLIC
Beginning with the City's spring newsletter, we will begin informing the community of the steps
we aze taking and what individuals can do if they aze worried about the millennium. Each
subsequent newsletter (summer, fall and winter) will contain additional updates. Information
will also be placed on our web site (www.ci.fridley.mn.us) and a brochure will be available for
those who are interested. All communication will be written to reflect a proactive, non-paranoid
approach to dealing with Y2K. Personal responsibility and common sense will also be
emphasized.
FUTURE PLANS
We will continue to develop our Readiness Plan. This is a constantly evolving document but our
goal is to have a draft Plan ready by April 15, 1999. On Apri129, Anoka County will sponsor a
county-wide meeting to discuss emergency prepazedness issues. Utility companies, other key
service providers, and Anoka County cities will participate in this meeting. We intend to use
information gathered at this meeting to finalize our Readiness Plan and have it available by May
14, 1999. We have found that, compared to most cities in the metro area, Fridley is fairly
proactive in dealing with potential Year 2000 problems.
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