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10/20/1966 - 00021252� ��i 10/19/66 people should decide more things than leaving the decisions up to the Council. Councilman Wright said that the laws require that hearings be held, and on the strettgth of the information the Council has, they have to make decisions. Mr Higgins said that in this case he felt he must back the Council. He explained that he and his neighbors had petitioned the City for a storm sewer because the home owners had wanted it. He agreed that the price had come in higher than he expected, but he said that it is nice not to have the lots flooded, and he thanked the Council The Council received one written ob�ection against this pxo�ect from Mr. and Mrs. Victor 7. Arnoldy, 5925 - 6th Street Northeast, because they feel they already have enough special assessments in this area. MOTTON by Councilman Harris to close the Public Hearing on Storm Sewer Pro�ect ��5. Seconded by Councilman Wright Mr. Paulson asked if they were closing the hearing, would this mean the matter will be decided at the next regular meeting? Mayor Kirkham said that it could be. The City Flnance Director said that there is sti11 two weeks work after the adoption of the Resolution, and it has to go to the County as soon as possible. The Council said that the next meeting was being held Octoher 31, 1966 and the decision could be made at that time Mr. Paulson said that there was recourse for the people through District Court if the ro11 is adopted. He said the people on the other side of University had no voice in this hearing and they should have been here. Councilman Wright said that Mr Paulson's statement was inaccurate in that the people on the west side of University were not consulted because they will have a separate assessment hearing. VOTE upon the motion to close the hearing was a voice vote, there being no nays, Mayor Kirkham declared the hearing closed at 9:50 P.M MOTION by Councilman Wright, seconded by Councilman Harris to continue the Special Council Meeting of October 19, 1966 until the next evening, ' October 2D, 1966 at 8;00 P.M. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. Respectfully submitted, � —/ � / � �� � �G� �; " i / u� , � �_-� � � � Mary Lu St�fom Acting Secretary to the Council � � � � / i{ �,,�_��ttci� L) � z� -« v�` �i ,dACK 0 KIRI�IAM - MAYOR i THE MINUTES OF THE SPECIAL COUNCIL MEETING OF OCTOBER 20, 1966 (CONTINUE➢ FROM OCTObER 19, 1966) The Meeting was called to order by Mayor Kirkham at 8;42 P M ROLL CALL• MEMBERS PRESENT: Kirkham, Harris, Sheridan, Wright MEMBERS ABSENT: Samuelson CONSIDERATION OF COST SHARING WITH COLUMBIA HEIGHTS - COLUMBIA HEIGtITS SS9k6608• The Council discussed with the City Engineer the area covered by this drainage pro�ect and the percentage of sharing worked out by the Consulting Engineering firm. This percentage of sharing shows Fridley's share at 35 41% and Columbia Height's share at 64.59%. MOTION by Councilman Wright, seconded by Councilman Harris to auth��Pize the drafting of an agreement with Columbia Heights based on the memo from � � � 10/20/66 Comstock & Davis, Inc., of October 18, 1966, said memo relating to Columbia Heights storm sewer improvement ��6608, and to authorize the Mayor and Ci_ty Manager to execute the agreement, when said agreement is completed to the satisfaction of the Ci�ty Attorney and the AdminisCration. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. FINAL ESTIMATE TO LAMETTI & SONS, INCORPORATED - SS��12: MOTION by Wright, seconded by Sheridan, to approve this estimate sub�ect to fiaal approval by the rridley Engineering Department and the City of ' Columbia Heights. Upon a voice vote, Chere being no nays, Mayor Kirkham declared the molion carried. RESOLUTION CONETRMING ASSESSMENT RDLI. - SS �k5; MOTION by Harris, seconded by Wright, to ta61e action on thas resolution to the Special Meeting of October 31, 1966. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. INTERSECTION OF 37TH AVENUE NORTHEAST AND MARSHALL STREET: Councilman Harris pointed out to the Council thaC at the Chamber of Commerce Meeting the question of the traffic congestion and safety features of the intersection of 37th Avenue Northeast and Marshall Street (East River Road) was raised, and that he had advised that he would bring this matter to the Council`s attention, The City Manager stated that he had already begun checking on the responsibility for safety provisions at that intersection since the two streets involve Minneapolis, the Federal Gooernment, Anoka County, and Hennepin County. MOTION by Harris, seconded by Sheridan, to direct the City Manager to pursue his investigation as to responsibility for the intersection, so that Fridley can work with the other governmental entities for the improve- ment of the traffic conditions at said intersection. Upon a voice vote, ' there being no nays, Mayor IZirkham declared the motion carried. AD JOURNMEN T • � There being no further business, Mayor ICirkham declared the meeting ad�ourned at 9:13 P.M. Respectfully submitted, Earl P. Wagner � � � � Acting Secretary to the Council �— � C`�'��� ����� �� ��� _/JACK 0, KIRKHAM - MAYOR THE SPECIAL COUNCIL MEETING MINUTES OF Q�TOBER 31, 1966 The Special Council Meeting of October 31, 1966 was called to order by Mayor Kirkham at 8:05 P.M. ROLL CAtL: � MEMBERS PRES�NT; Kirkham, Harris, Sheridan, Wright, Samuelson MEMBERS ABS�NT: None The Council decided to discuss Storm Sewer Pro�ect No. 5 first bec3use there were some people present at the Council Meeting who were interested in this pro�ect. 1966 - CONFIRMING ASSESSMENT ROLL FOR STORM SEWER MENT ��� io/�i/66 Mayor Kirkham said that if it is the Council's determination to move ahead on this pro�ect, it is now in order to adopt a resolution. The City Mariager reviewed the status of this pro�ect, and reminded the Council that the Public Aearing had been held on October 19, 1966 and this item had been continued until the meeting of October 20, 1966, at which time it had been tabled until the meetCng of October 31, 1966. C9uncilman Wright said that he was satisfied that the good of the City and the good of the drainage district � wi11 be satisfied by adopting this resolution, but he would like to feel also that Mr. Carl Paulson had received some satisfaction, and he asked if Mr. Paulson had received replies to his questions. The City Manager said that Mr. Paulson had not received a copy as they had �ust been received this afternoon from the Consulting Engineer. MOTION by Couacilman Wright to receive the copy of Mr Carl Paulson`s questions, the memorandum from the Consulting Engineer with the replies to the questions, and the memorandum from the Finance Director, and that the Administration make a copy of the reply availa6le to Mr Paulson. Seconded by Councilman Harris. The City Manager said that the Council might wish to review the reply before they release it, as it would be up to the Council, to add or delete anything they may wish. Councilman Wright said that he had read the reply, and that the points made seemed to be quite factual. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried Mr. Carl Paulson was handed a copy of the reply. He said that this was his first chance to study the reply, and he said that it must be authentic and verifiable. He asked if this was the first chance that the Council had to see it, and he was told it was. Mr. Paulson asked how the Council could vote on something so important without studying the report first. The City Manager�explained that this was not new information to the Council. � He said that it may be presented in a different form here, but that this was information that has been given to the Council over the last few years Councilman Wright said that Mr. Paulson had raised no new questions that have not been answered, and he did not think any more study was necessary Councilman Wright said he would be happy to give pSr. P-�ulsor. any answers that�he may feel remain unanswered. Mr. Paulson said that he wanted to make sure the Council knows a11 the facts before they vote, because this will be appealed in District Court, Mayor Kirkham said that his feelings personally; after reviewing the situation, were that there is no alter- native but to adopt the xo11 as prepared. He said he would like to point out the fact mentioned in the last sentence of the Finance Director's memorandum that rt is costing about $475 each week that this�pro�ect is delayed. MOTIOPI by Councilman Wright to adopt Resolution �E156-1966 confirming assessment roll SS��S for which a Public flearing was held October 19, 1966. Seconded by Councilman Harris Mayor Kirkham asked if there was anyone else present at the meeting that wished to speak on this pro�ect. One person at the meeting said she was �ust listening as their property is being assessed. Mr. Carl Paulson said that he could not conceive of the Council proceeding on this basis, on a matter that is so important to the people. FIe complained that he had had trouble getting the information though it had been advertised that it was available. The City Manager said that the roll was prepared in written � form, but at that time had not been typed yet Upon a roll ca11 vote; Those voting aye, Kirkham, Harris, Sheridan, Wright, Samuelson, Mayor Kirkham declared the motion carried. CONSIDERATION OF CITY HALL BIDS (OPENED 2:00 P M, OCTOBER 27, 1966): MOTION by Councilman Harris to receive the letter dated October 27, 1966 from Mn. Mas Matsumoto of 5. C. Smiley & Associates, the letter dated October,28, 1966 from Mr. Mas Matsumoto and the memorandum from the City � ` 0 10/31/66 Manager dated October 31, 1966. Councilman Wright said that before these are received, he would like to discuss the fact that the memorandum of October 27th reports on a bid summary meeting which was not a legal council meetLng. He sa�.d that no statutory notice had been sent out, he had received no notice, and Councilman Sheridan and the City Manager had aot been present at the meeting. He said that this had been a❑ informal meeting and the receipt of these memorandums should not imply that this was a faithful record, or should not imply that it was a formal meeting. Councilman Harris said this was a fair intexpretation. He said that he had taken it upon himself to sit down with Mr. Eilers and Mr. Matsumoto so they could get an idea of where they stood and we shou?d know what they had to suggest. � The City Manager said that his secretary had anformed him that she had tried to reach a11 five Councilmen. Councilman Harris said that he had felt that in this way Smiley, Assoclates would have time to prepare some communication for the Council, otherwise they would have had to wait until this evening Mr Matsumoto said that it had been his understanding that rt was an informal meeting. Mayor Rirkham sazd that the Councilmea knew that the bids were to be opened and anyone interested could have been there. The motion to receive the letters and memorandum was seconded by Councilman Wright. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. Councilman Wright said that the only question that he had on the communicaCion of October 27, L966 was on the paragraph which mentioned the architectural fee. Councilman Harris said that the item of fees were brought up because there was a question of the approximate dollars owed the firm. The Council proc9eded to discuss the letter from S. C. Smiley, Associates dated October 28, 1966 Councilman Wright said that he felt M-3 and E-3, pertaining to air conditioning, should be kept as is proposed by the architect and he is sure the Council agrees. Mayor Kirkham said that he agreed with the whole recommendation by the architect Mr. Matsumoto pointed out that the base bids vary. He said that the apparent low bidder as general contractor is Sheehy Construction Company, but with the alternate deducts taken, D. M. Noyes Construction Company becomes lower. Councilman � Wright asked Mr Matsumoto what their experiertce with Noyes and Sheehy Companxes has been Mr. Matsumoto said that Mr. Eilers had worked with and considered Noyes Construction a good firm, and Mr. Matsumoto had worked wrth Sheehy Construction and felt they were a good firm. Councilman Wright said that he had checked a bit further and he had found that both firms were reputable, although the Noyes firm needed a little needling and strict supervision, but his information may be biased. Councilman Wright asked the City Engineex if the City had ever worked with Noyes Construction. Mr Qureshi said not to his knowledge. Councilman Samuelson said that he had no ob�ection to Noyes Construction, that through his information he was a good contractor. The CiCy Attorney said that Mr. Eilers had indicated that Noyes did not have any other big �ob at present. Councilman Harxis said that if the bid was awarded to them, they were aaxLOUs to start immediately. Councilman Wright said that personally he was satisfied. Councilman Samuelson said that he had worked with Hoffman ELectric Company and they were a conscientious company. The City Manager said that it could be pointed out fox the public that these deduct alternates do not reduce the size of the City Ha11, Council- man Wrlght said that neither does it drastically change any thing the public will have contact with or use. Councilman Wright said that there was one thing he would like to raise, and he reminded the Council of a report sent to the FHRA from a committee headed by Mr. Roger ,Tohnson which they had received December 20, 1965. He said � that this report covered the present building and listed specific defects for the most part safety and fire hazards He said that fie had looked at this report and at the present structure, and had been able to geY an informal estimate on the cost of reducing the fire hazard items and the fume hazard to a safe code level, and they had been less than any one of the bids. IIe said that the present plans include the use of this building, and if they f-ollowed the recommendations of the committee report Chere would be no fancy repairs, only those con,istent and proper to remedy the defects in the present building. Councilman Harris said that he agrees ��� 10/31/66 that there is certain work that needs to be done, how much he did not know, but he felt this should be treated separately Councilman Wright suggested they turn the list over to Mr. Matsumoto and ask him for aa opinion of whether this could be added as a change order to the contract - not remodel- ing the building, but fireproofing it to a safe level Councilman Wright recommended also that they turn over the Johnson report prepared for the FHI2A to Mr. Matsumoto asking for an on-the-spot inspection and asking him to have a discussion with the contractor, regardless of who it is, regarding minimum alternate adds as a change order to the contract Councilman � Samuelson said he felt this decision should have been made long ago, and he feels the Council should get other bids. He said that in most cases a contractor will charge more money for alternate adds and some oF these could be handled by the City personnel. RESOLUTION �k157-1966 - A RESOLUTION OF IN'1�NT TO REMOVE DEFICIENCIES FROM THE EXISTING CITY HALL: MOTION by Councilman Wright to adopt Resolution -0F157-1966 that it be the Council's policy that before a move to the new City Hall is made, Uasic safety fire defects in the present building be remedied to minimum standards at a minimum cost in whatever manner the Council chooses, and that the Sohnson report be given to Smiley, AssociaL-es. Mr Matsumoto said they would be glad to give the Council an informal opinion on the best way to handle this or give them two or three alternatives Mayor Kirkham said that he could not see why the Council should delay any riecision on the new structure. Councilman Samuelson said that some of the items t.ould be done by a separate contract or by the Fire and Police Department volunteering Councilman Wright said that he felt the Council should be committed to it now before they award the contract and a reasonable cost be set for it. Mayor Kirkham said that he saw no reason why any action on this building should delay action on the new building. Councilman Sheridan asked Councilman Wright if he wanted the Council to commit itself to make sure that minimal work is done. Councilman Wright said yes, before the contract is awarded. Councilman Wright said that the Council has this � report available to them, and he feels they should make a commitment to minimal work being done to bring this building up to safety code The City Manager said that the heating inspector was conversant with what needs to be done. Mr. Matsumoto said that the real item would be what point the Council accepts as minimum. He said he would talk to the inspector about this, and based on that point they could recommend to the Council what is required. Councilman Sheridan asked if this could be done in a week. Mr. Matsumoto said they could accomplish this in a week or ten days Councilman Sheridan seconded the motion. Mr. Sohn Meyer, a visitor to the Council Meeting, said that the defects listed in the Johnson report are based on the City building code. He said if these remedial repairs are done after occupying the new City Hal1, eleven more months will go by at great risk He said it seems obvious that the repairs should be done immediately, and that a minimal amount of money should be set aside for it. He said the Council should commrt themselves to this financially before they distribute the money from the bonds to enter the contract with the contractor. Mayor Kiskham questioned whether the Council needs an architect to tell them what needs to be done to bring it up to code He said that if we have the report and our own inspectors, we could go ahead and do it our- self as part of maintenance. Councilman Samuelson said he agreed with this. Councilman Wright said it was fine if they could work this out as � a maintenance item, but it is something that musC be done. Councilman Harris said that he agreed that Mr Matsumoto would not be asked for any structural changes, �ust his opinxon on the basis of a maintenance item. He asked Mr Matsumoto if they could do this on that basis. Mr. Matsumoto said he would assume that the shortcomings are items that the Council is aware of. He said he did not know the total picture, but he thought that there was much that the City could take care of Councilman Wright said that as long as the building is up to code, it does not matter how it is accomplished, �ust so a commitment is made to the public. The City Manager said that the City Inspectors were aware of what needs to be done according to code, but he was not sure of how competent they would be directing the � � � 10/31/66 �ob to be done He suggested that if bids or speca.fications are needed, it could go to Mr. Matsumoto to pu11 it together if necessary Council- man Samuelson said that he would be willing to work with the Building, P�lectrical and Plumbing Inspectors on this. Councilman Wright said he wouLd be happy to take Gouncllman Samuelson's �udgment. Coixncilman Wright, with the consent of the seconder, changed the wording of his motion as follows: MOTION that it is the Council's policy that the City Council is committed to pxoceed with remedial measures to bring the present building to fire and safety standards, and that the Administra- tion is to report to the Council what is to be done and the Council will ' act on this information. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. Mayor Kirkham asked if there were any further comments on the deducts or on the recommendation of the architect. MOTION by Councilman IIarris to accept the de3uct alternates as shown and recommended by the architect. Seconded by Councilman Sheridan. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. The Council discussed the memorandum from the City Manager regarding the Oman house at the corner of 64th Avenue Northeast and Sth Street Northeast. Councilman Ldright said that the house was worth something and the Council should make an attempt to find out if it was movable. The City Manager said that Mr. Wa11y Oman was interested in the purchase of this property. Councilman Harris said the Council could direct the Administration to find out what value Mr. Oman would give and at the same time get bids on it. He said he thought the bidder should be aware of any defects Pfayor Kirkham said that they could find out if the house was movable from the Building Inspector. The City Manager read from Section 12 06 of the City Charter regarding the sale of real property which stated that this could be done by ordinance. MOTION by Councilman Harris to direct the Administration to investigate � what value Mr Oman would give for the home on 64th Avenue Northeast and Sth Street Northeast and where he would propose to place it, and that he get an appraisal Seconded by Councilman Wright. Councilman Harris said that any defects should be noted to the purchaser. Upon a voice vote, there being no nays, Mayor IZirkham declared the motion carried. Councilman Ldright had a question on the report of receipts and disbursements on the City Hall construction fund to date. He asked about check �'�7525 Yo D. W. Harstad Company for fire barn construction in the amount of $208.24. He said he assumed this had something to do with the tornado in 1965 and asked if the insurance had not covered this. The City Manager said he would guess this was some change that was made in the building that insurance would not pick up, but he would have to check to be sure. Councilman Tdright said that the Council is aware that the present garage is not to be incorporated in the plans and that the maintenance garage must be relocated. MOTION by Councilman Wright that rental costs for space for the maintenar}ce garage (inside work) not be i¢cluded in the City Ha11 bond fund on the grounds that this will be a continuing commitment, and that this be a budgeted item external to the funds. The City Manager said that this could be charged to the utility fund and some could come from the general fund. Councilman Harris said he felt the moving costs should be kept to a minimal amount. The City Manager said that it would be �ust man hours. ' Councilman Harris asked the City Manager if he had considered any site. The City Manager said that P1r. Chesney had looked at the Hafner building years ago, which was adequate in size, but there was a heating problem. He said that he thinks that they have improved it since then and put in flooring. He said he thought this is the one that should be looked at first as it is the largest building availa6le to be used on a rental basis. Councilman Harris said that he had talked to Mr. Hafner and he indicated that the City could do what they wished, write up their terms, and he would be pretty agreeable. Councilman HarrLS said that Mr. Hafnex indLCated it could be on a lease or lease purchase for a period of time within reason, �s� 1D/31/66 and they would lease back space at the first year's rental of the building Any capital improvements would be applied against the rent or lease. He said the present tenant has been notified that he will have to leave if the City wishes to rent the building Councilman Samuelson said that the City might investigate infra-red heating. MOTION by Councilman Wxight that the Council authorize the City Attorney and Administration to get together with Mr Hafner or his Power of Attorney and prepare a contract for Council's approval on November 7, 1966, which will give the Council immediate access to space and an esL-imate of what � it would cost to make the space functional. The City Manager said that they could look into this the next day, and they would also look into the price space is p��esently going for. CounciLman Wright said he would like to see a rental purchase option with all capital improvements to be written off against the option. Councilman Sheridan asked if the Administration contemplates just replacing the present space or looking for expansion space over and above that which we may need lIe said that there was another building that could be considered, known as the Cochran property which is for sale or rent in an zndustrial area and he believes it is ready for immediate occupancy. He said that it is smaller than the Hafner building but probably larger than we have now. The Crty Manager said he was not aware that this property was for sale and he will look into this also. Councilman Wright said that his motion should be reworded to take into consideration both sites. The City Attorney said that he and the Administra- tion could consider both buildings and iP both are acceptable he would see what kind of a contract he could arrange. Councilman Harris pointed out that Mr. Hafner has stated that if they have to move tomoorow, they could move over to his building, �ust so they w�uld assume responsibility. Councilman Wright restated his motion as follows; MOTION by Councilman Wright that the Administration contact bir. Cochran and Mr. Hafner regarding a location of the maintenance shop, and seek to negotiate with both parties for the most favorable building on a rental purchase option not to exceed five years, with any caprtal improvements � installed by the City to be applied against the rent or purchase, with a lease back by owner of any space not needed, and that the Administration report back to the Council at the regular Council Meeting of November 7th wrth proposals, contracts, and comparable costs if possible. Seconded by Councilman Harris. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. ADDITIONAL SITE WO�K: Councilman Harris said that the site work was deleted as alternate G-1 in the amount of approximately $25,D00. He said he felt there was some that should be done, such as the blacktopping, concrete curb and gutter, and he suggested that the Council ask the architect to check with the general contractor to see what he would do the ad3itional work for. The City Manager questioned what funds they might want to use for this. He said that at present he thinks we are about $30,OOD short of the money necessary, but that there are some potentials in the budget and also some liquor fund money. He said that perhaps he and the City Finance Director could get together and work out some funding, 2nd the Council could decide if they want to commit it to the pro�ect. Councilman Harris said that the Finance Director had said that they could reasonably take $30,000 out oi the liquor fund. The City Manager said there was perhaps $35,000 in liquor funds, perhaps $5,000 to $10,000 in the budget, part of which had been budgeted for an Administrative Assistant Councilman I�arris said that they could add up available funds and perhaps set a limit at approximately � $465,000. Councilman Wright asked if this included Mr, Smiley's fees Councilman Harris said yes. Councilman Wright asked the City Attorney if they can legally award the contract when they are short of funds. The City Attorney said he thought they could legally award the bids if they had the assurance that the funds were available, Councilman Wright asked if there was any statute that would prohibit them from putting money into the bond account The City Attorney said he did not know of any, but they would probably be limited on what they could use the mone� for. 1�4 10/31/66 Councalman Sheridan asked what G-1 alternate consisted of. Mr. Matsumoto saxd xt was sodding base, concrete curb and gutter, a11 finish work on the land outside the building The contract at present leaves in the walks around the building and rough grading. Councilman Harris suggested that they put back the blacktopping, curb and gutter, and grading to street level on 64th Avenue. The City Manager said that it would perhaps be possible for the Crty to buy and lay sod cheaper. Civic clubs may even want to do some of the landscaping. Mr. Matsumoto said they would be happy to ask the contractor to give a breakdown of the s�te work bid. Councilman Sheridan said that perhaps our own engineers could give us a price that � would beat that of the contractor. Councilman Wright sa�d he could see two problems on these suggestions. He thought there should be an allowance of some money for maintenance on this building which should have equal priority and he thought the $S,D00 figure they have discussed on the architect's fee was very conservative. He'said he would like another $10,000 allotted for this building when they take funds £rom the liquor fund. The City Manager said that the goal could possibly be set at $475,000 and this probably could be handled, Councilman Harris said he suggested a figure for site preparation so they will know where the money is coming from instead of taking money out of general revenue. He said he would rather take money out of general revenue from maintenance of this building. The City Manager said that in a couple of weeks the Finance Dixectox and he will be working on the transfer resolution and they wi1Y be close to knowing what amounts will be available. The Council decided that this fund could be taken care of in a separate action from the contract award. RESOLUTIOV ��158-1966 AWARAING OP CONTRACTS FOR CITY HALL CONSTRUCTION: MOTION by Councilman Wright to adopt Aesolution i�158-1966 that the City of Pridley award the contracts for the construction of the Fridley City Hall at 64th Avenue Northeast and University Avenue as follows: GENERAL CONSTRUCTION CONTRACT D. M. Noyes Construction Company Base Bid . . . . . . . $353,400.00 � 100 West Franklin Avenue Less Deduct Alternates Minneapolis, Minnesota G-1 $25,000.00 G-2 41,000.00 G-4 1,800.00 G-5 3,000.00 $70,800.00 70,800.00 NET GENERAL CONSTRUCTION CONTRACT = $ 282,600.00 MECHANICAL CONTRAGT II. S. Horwit2 & Co., Inc. Base Bid ......$ 146,700.00 1+11 - llth Avenue South Less Deduct Alternate Minneapolis, Minnesota M-2 $28,680.OD 28,680.00 NET MECHP.NICAL CONTRACT =$ 118,020 00 ELECTRICAL CONTRACT M. Hoffman Electric Company Base Bid ..... $ 59,566.00 1917 2nd Avenue South Less Deduct Alternate Anoka, Minnesota E-2 $9,238.00 9,235.00 NET ELCCTRICAL CONTRACT = $ 50,328.00 TOTAL NET CONTRACT =$ 450,948 00 The work is to be accomplished in accoxdance with Bid Specifications and al1 � ordinary procedures specified thereto. The work to be completed according to bidded duration. Councilman Wright pointed out to the City Attorney that when the contract is dxawn, it should include bondZng, and the xegula'r maintenance portion withholding, and other items normal for contracts of this type. The motion was seconded by Counczlman Harris. Upon a roll call vote, those voting aye: 1LLrkham, Harris, Sheridan, Wright, Samuelson. Mayox Kirkham declared the motion carried unanimously. � � ..J � ��� 10/31/66 RESOLUTION �k159-1966 - LIMITING THE EXPENDITTTRE OF FUNDS POR TI� CONSTRUCTION OF A NEW CITY HALL• MOTION by Councilman Harris to adopt Resolution ik158-1966 that when the new City Ha11 is constructed, $470,000.00 of the money available to the City for this pro�ect, will include certain necessary srte preparation items deleted in Item G-1, with said items to be worked out by the Architect with the successful bidder for Council appxoval. The motion was seconded, and upon a ro11 call vote those voting aye: Kirkham, Harris, Sheridan, Wright, Samuelson, Mayor Kirkham declared the motion carried unanimously. The Council requested tfiat the three resolutions be brought back to the Council for ratification. Councilman Sheridan pointed out that the City should be in the new building by Labor Day of next year LICENSES: MOTION '6y Councilman Wright to approve the General Contractor License of Don Schuett Builders and Young Construction Company. Seconded by Council- man Sheridan Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. STATIIS OF LIBRARY: Mr John Meyer asked what the present status of the library is, and do the plans of the new City Hall include the library The City Manager said that the City had a good Iease with Holiday Store which will cover all of next year, and will be an open end lease after that month by month He said that the library wi11 move into the Holiday Store Uy the middle of Novembex, and they wi11 use the new building when it is completed. Mayor Kirkham said that the final decision on that will be made at the time the bui7ding �s completed The City Manager said that the librarian had indicated that the new City Hall would be a good central location, hut they also may wish to continue to maintain the other library, AD70URNMENT• There being no further business, Mayor Kirkham declared the Special Council Meeting of October 21, 1966 ad�ourned at 10:00 P P4 Respectfully submitted, /�J/�t� // �/�� �/ — �-� ��,--��-z � M2ry Lu Strom Acting Secretary to the Council n , C�c"� ' �� � i � o Zr"� � L �.ur..� I CIC 0 ILIRKHAM - MAYOR THE MINUTES OF THE REGULAR COUNCIL MEETING OF VOVCMBCR 7, 1966 The Regular Meeting of the Council of the City of I'ridleg was called to order by Mayor Kirkham at 8;00 P.M. ROLL CALL: MEMBERS PRESENT: Kirkham, Wright, Samuelson MENLBERS ABSENT: Harris, Sheridan APPROVAL OF MINUTES, REGULAR COUNCIL MEETING OP OCTOBER 17 1966• � MOTION by Councilman Wright to adopt the Minutes of the regular Council Meeting of October 17, 1966 as submitted, Seconded by Councilman Samuelson. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried.