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02/13/1968 - 000204581 � � THE MINUTES OF THE SPECIAL PIIBLIC HEARING MEETING OF FEBRUARY 13, 1968 The Special Public Hearing Meeting of the City Council was called to order by Mayox Kirkham at 8;01 P.M. OPENING CEREMONY: Mayor Kirkham asked the audience to stand and �oin in s..ying the Pledge of A11egi�ace to the Flag. ROLL CALL MEMBERS PRESENT: Kirkham, Lieb1, Sheridan MENIBERS ABSENT: Samuelson, Harris (Councilman Harris was representing the City at the NSSSD Boaxd Meeting) ADOPTION OF AGENDA: The following items were added to the agenda• item 8, "LICENSES, GENERAL CONTRACTOR", item 9, "CHANGE ORDER REGARDING CITY GARAGE", MOTION by Councilman Sheridan to adopt the Councilman Lieb1. Upon a voice vote, there declared the motion carried. PUBLIC HEARINGS agenda as amended Seconded by being no aays, Mayor Kirkham CONSIDERATION OF FINAL PZAT - SHADY OAK ADDITION, P.S ik66-03, ANDREW P. GAWEL CONTRACTING, INCORPORATED. (CONTINUED FROM JANUARY 8, 196$): The City Engineer reviewed the Council Meeting of Sanuary 8, 1968, at which time the Council had been. concerned about the drainage of this proposed plat, and had requested a delay in order to look at the Rice Creek Drainage Map. The CiYy Engin.eer pointed out on the map the low hole and the way the water could be drained in this general area by surface, and eventualLy to Rice Creek. He said that the City might be wise Co acquire additional easements for dsainage ,<s thexe are some good trees in the area that might have to Ue taken out, but with double easements, the City would be protected both ways Mr. R. J Schneider, 1568 N. E, Ferndale, and Mr. Ken Korin, 6051 Een�amin Street Northeast, neighboxs in this area, came to the Council table. There was a long discussion at the Council table about the drainage p2oulem. Mr. Korin pointed out that once the hole is filled, the water will drain toward his house and will wash the street out if �illowed to run down the street Mr, Schneider had taken several photogr�phs and had constructed a composite picture of the area, which he explained to the Council. Mr. Korin asked if there were plans to lower the corner of Ben�amin Street. The City Engineer sa�d that it may '6e possible to cut it a littLe bit, but not enough to solve the trou6le. - � ' �= -� , „ _ ��t� SPECIAL PiiBLIC flEARING, FEBRUARY 13, 1968 PAGE 2 Mayor Kirkham said that he felt the storm sewer would be a necessary part of � this development, and should either be put in first or at the same time. Councilman Sheridan said that the Council talks about spot zoning, and this may be an example of spot platting. He said he felt this sfiould tie in with the property of Carlson, Cochran, Chies and 0'Bannon that the Planning Commission has been doing extensive work with in a developing plan He said that he also thought this would have to be tied in with the storm sewer and grade far Benjamin Street from Ferndale north. Mayor Kirkham said that even a ditch would only be a temporary solution, and would only be creating a bigger problem. Councilman Lieb1 said that the people that have homes in this area at present have to be considered, and the Council has to be sure they are not creating a hazard by approving this final plat, and he felt ttzat this should be done on a larger scale in order to make the pro�ect economical and solve the utility problems. Mayor Kirkham suggested that the developer of this property should be asked to work with the Planning Commission so that this property could be incorporated with the final plans for the entire area, so that no more problems are created. Mayor Kirkham asked if anyone was present representing the developer. There was no answer. MOTION by Councilman Sheridan to close the public hearing as the petitioner is not present at the meeting to speak Seconded bq Councilman Liebl. Upon a voice vote, there being no nays, Mayor Kirkham declared the public hearing on the 1�ina1 P1at for Shady Oak Addition as petitioned by Andrew P. Gawe1 closed at 8:21 P.M. MOTION by Councilman Sheridan that the petitioner of the Shady Oak Addition ' Final Plat be notif�ed that the Council recommends that he work with the Planning Commission and the property owners in fhe area to ehe north for an integral platting of the property to Rxce Creek Road, and that the Council wi11 not consider his plat until such time as it is all worked out. Seconded by Councilman I,ieb1. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. PUBLIC HEARING ON IMPROVEMENT - ST. 1968-1 (ADDENDUM ikl): Mayor Kirkham read the Notice of Hearing. The City Engineer said that this is the second 1eg of the improvement. He said that a contract has been let for water and sewer in this street, and poiated out the way the utilities will run He said that when the water and sewer is completed, this street would provide access to the abutting property if the Council chooses to put it in. Mr. W. W. Seiffert, representing Super America Stations, Inc,, said that his company owns a 7 acre tract �orth of 72nd and east of T.H. ��65. He said they were not opposed to the street, but had several questions. He asked about the �og in the street, and if the Csty planned to follow the center line or acquire 1and. The C�.ty Engineer said that additional land will be needed from their property which would be roughly 60 feet wide. Mr. Seiffert � said that the company was reluctant to give up any property even though they did not have any final plans for development at th�,s time, The representative ' asked about plans for the completion of 73rd Avenue, as their title sfiows a 33 Loot strip on the north property line. Councilman Sheridan said that there is assurance that 73rd Avenue will be put in between T.H. ��65 and Central. He said that there are no plans for doing it in 1968, but wath the new Onan PLant in, there are hopes that the County will put in that portion of street. Mr, Seiffert asked about the possibility of a service road along the east side of T.H. 4k65. The City Engineer said that if theix plans were to construct more than one building, a service road would probably be needed, so it would depend on how the area developed. Mr. Seiffert asked �nr the cost of their assessment. Councilman Lieb1 said that the estimated cost of their 460 feet of front footage would be $4,949.60. SPECIAL PUBLIC IiEARING, FEBRIIARY 13, 1968 � Mr Sames Determan, 4775 - 3rd Street NortheasC, said that he owned property east of this parcel and asked where the aanitary sewex easement will be for this pro�ect. The City Engineer said it w�.11 be along 72nd Avenue to Norton going south. Mr. D�erman asked if there wi11 be storm sewer The City Engineer said that it will �ust be minimal, catch basins and the culvert extended. Mr Determan asked if the 6 acres to the north of his property wi11 be picked up. The City Engineer said that it would not be at this time. Mr. Determan asked about the assessment, and the City Engineer said that his cost would be $4,304.00 eshich he could spread over a 10 year period if he wished. Mr. Determan said that he had work in his front yard to do which included removing a sepCic tank, and he would like to let this go until the grade is established. Mayor Kirkham said this sounded like a reasonable request, and that he should make his request formally. MOTION by CounciLman Sherxdan to close the Public Hearing. Seconded by Councilman Liebl. Upon a voice vote, there being no nays, Mayor Kirkham declared the Public Hedring on Street Improvement Pro�ect ST 1968-1 (Addendum �'�1) closed at 8:36 P.M. Councilman Lieb1 asked if the City Engineer has recieved any letters in opposition to this pro�ect. The City Engineer said that he had not. ENiERGENCY ORDINANCE ik383 - TO ADVERTISE FOR BIDS - NEW 3/4 TON, 4 WHEEL DRIVE TRUCK WITH BOX AND SNOW PLOW: The City Manager said thaC the Council could go through the regular � pxoceedure and pass a resolution letting bids, but it has cost the City approximately $425 to date to rent a truck and if the Council *aishes, an emergency ordinance can be passed which will speed up the bid letting time, the propc�sed letter will sti11 be used, and the City will get the biddLng instructions and Lnformation to as many people as possible. He said that they would like to receive the bids L'ebruary 19, 1968, and this c.n uld allow things to move more rapidly Councilman Lieb1 asked if it was necessary to get rid of the truck that was damaged. The City Maaager said that the insurance company had totalled the truck out, and wi11 take it off the City's hands for about $450 or $500 short of what the City paid originally, so they have settled Councilman Sheridan said that an emergency ordinance would speed up the bidding process, but the delivery time would probably be the same. He said he thought the bidder could be requested to furnish equipment until the new truck could he deliY��Qd� so that the xental txuck could be turned back. The City Manager said that two dealers had indicated they could make delivery now, all that would have to 6e done is the painting. He said that the requirement could be that the truck will be from the bidding dealer directly to Fridley, or that they are to furnish a truck at no rental fee, if the delivery time is to be longer than one week. Maqor Kirkham said that the City will sti11 be able to re�ect the bids if they are ❑ot satisfied with the bids. The date in the proposal for receiving the bids was changed from March 4, 1968 to February 19, 1968. � MOTION by Councilman Sheridan Co adopt Emergency Ordinance ik383 letting the bids for a new 3/4, 4 wheel drive truck with Uox and snow plow. Seconded by Councilman Lieb1. Upoa a roll call vote, Kirkh�m, Liebl, Sheridan voting aye, there being no nays, Mayoz Kirkham declaxed the motion carried , i i 1 PAGE 3 .�� %�� . ?i SPECIAL PU➢LIC HEARING, FCBRUARY 13, 1968 PAGE 4 RESOLUTION ik23-1968 - TO ADVERTISE FOR BI1�S ON ANIMAL CONTROL CONTRACT; , The City Manager said that there have been some revisions made in the contract. He pointed out that the previous contract did not denote areas or minimum time for patrolling. The new contract requires the contxactox to provide reports and especially stipulated they were to include a description of the area patrolled. He said that he had added a paragraph on polite, courteous and businessl�ke manners. The C�ty Manager said that the original contract had bean made out for a calendar year, and the new contract will remain in force for a period of 12 months from the date of the contract, and contains a continuation clause until such time as it is canceled by either party with a 30 day written notice. He said he felt these changes were for the betterment of the contract. Mayor Kirkham asked iE the present contract was void at this time. The City Manager said that it was about to run out, but the present contractor is to continue their operation until the new bids are received MOTION by Councilman Lieb1 to adopt Resolution �k23-1968, to advartise for bids on the animal coatrol contract. Seconded by Councilman SherzdYn. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried Councilman Liebl said that with the new stipulations, as pointed out by the new City Manager, the City will have less prohlems as they pinpoint what the contractor has to do for control, Mayor Kirkham said he , thought this was a much better contract. RESOLUTION ik24-1968 - TO ADVERTISE FOR BIDS FOR TOWING AND STORAGE CONTRACT: The City Manager said that he has added a proposal and made some changes in the contract. He said that before people have been available for 24 hours for towing, but there has been no stipulation to have someone avaxlable 24 hours to give the cars back to the owners. He said that the City had received a complaint on this. He said that he had also added a paragraph to the contract on aonducLing business as a representative of the City, and has added a continuation clause as this contract has already exp�red. Councilman Liebl asked Chief McCarthy if Shorty's Towing fi11s all the requirements on equipment, space, and if the operation has been satisfactory. Chief McCaxthy said that the Police Department had no complaints on service given to them, but he felt that requiring that someone be on duty 24 hours in a suburban area would be unreasonable and would make the price of towing higher. There was a discussion about the hours that someone should be available for releasing cars. The Council decided to set the time that the towing contractor has to have someone available to return impounded vehicles at 6;00 A.M. to 12:00 Mxdnight. The City Manager said that he had included in the contract that the towing ' service be located within 1D minutes travel time from Fridley. The Council discussed this and decided to change it to 15 minutes, which would a11ow more companies further away to 6id SPECIAL PUBLIC HEARING, FEBRUARY 13, 1968 � MOTION by Councilman Shzridan to adopt Resolution �k24-1968 to advertise for bids on the towing and storage contract with changes as discussed Seconded by Councilman Lieb1. Upon a volce vote, there being no nays, Mayor Kirkham declared the motion carried. CONSIDERATION OF CHANG& ORi)ER E-8: The City Engineer said that this was the Change Order for the lighting in the center area of the Civic Center whxch had been discussed at the last Councll Meeting. He said that he and the City Manager had met with Mr. Matsumoto, representative of Smiley, Inc, and the consensus had been that four 2/4' lights be put in,which will follow the scheme used in the rest of the building. The City Engineer said that Mr Matsumoto is checking with their electricians to make sure there are no problems, and is also checking on the price. The City Engineer said that this will be brought back to the Council when they have received a price MOTION hy Councilman Sheridan to table the eonsideration of Change Order E-8 until more information is availabLe to bring back to the Council Seconded by Councilman Liebl. TTpon a voice vote, there being no nayv, Mayor Kirkham declared the motion carried CONSIDERATION OF COMPLETION OF POLICE DEPARTMENT OFFICCS IN CIVIC CENTER: ' Chief McCarthy handed out the proposed pla❑ for the Police Department area He said that the sketch had been drawn by Smiley, Inc., and the City's Engineering Department had made the larger plan from the sketch. He said that the 2 cells and booking room, which would be about a$6,500 item, were deleted for the presenC. Chief McCarthy said they had received two quotes - one for $16,569 and one for $16,590. He reviewed the plans with the Council pointing out that the wa11s of two offices and the squad room would be insulated with 3" soundproofing, and the other walls would be 5 feet high partitions with glass or plastic two feet higher if need be He explained that this was done to tut expenses and to make use of the existing lighting and heating He said that the price includes air conditioning ia this area and for the ce11 block which is a year or two away He said that until then, the Police Department will use the County jai1. Councilman Sheridan as?.ed about the financing Chief McCarthy said Chat the Police Pensa�on Fund Association has funds available, and an agxeement can be drawn Uetween the Association and the City of Fzidley. Mayor ILirkham said that Zt will essent�ally be the same type of agreement that the City has with the Fire Relief Association on the City garage. He said he was a11 in favor of going ahead with this proposal. Chlef McCarthy pointed out that the electrical facilities will all be hooked up to the emergency power � �` =,' V_M1 �� ., PAGE 5 CounciLman Liebl asked Zf the squad room was ba.g enough for the next 10 years, and if the public area was big enough. Chief McCarthy said that the squad room will handie 50 mea, and the public area is large enough, as there are never a large number of people at any one time. Councilman Liebl asked if the cells would be provided by 1970 Chief McCarthy said that they would need Yhe ce11s as soon as they could be afforded, and he was working with rhe County on the possibility that they may build the cells Eor the City Councilman Liebl asked if Councilman Samuelson had seen the plans. Chief McCarthy said that he has seen them. ��a � � ,� ,; � ,,,,, . , SPECIAL PUI3LIC HP�ARING, FEBRUARY 13, 1968 Chief McCarthy recommended that the City Attorney be authorized to negotiate an agreement with the Attorney for the Police Pension Assoczation for Council approval, and he suggested that the figure be stated, not to exceed $17,000 to take care of incidentals. Councilman Sheridan asked if they proposed to go out for bxds. Chief McCarthy said that they would propose to go with these firm quotes (he felt the Zuelke Construction Company was the best proposal) and the Pension Association could hire the firm to do the pro�ect according to the specifications approved by the City Council. He said that the City wi11 be able to get the prices quoted, if rhey start before labor prices go up in the spring MOTION by Councxlman Sheridan to authorize the City Attorney to negotiate a financing agreement with the Police Pension Fund Association for the completion of the Police Department in the Civic Center. Seconded by Councilman Lieb1 Upon a volce vote, there bezng no nays, Mayor I:irkham declared the motion carried. LICENSES: MOTION by Councilman Lieb1 to grant the following General Contractor's License: NANIE Crown Construction Company BY Robert N. Resitad NEW 1544 Winchell Street St. Paul, Minnesota The motion was seconded by Councilman Sheridan. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. CHANGE ORDER REGARDING CITY GARAGE: Ttie Crty �ngineer said that when the new City garage was planned, there was no hoist planned in the building because of the limited money, although it is really needed, He showed the basic plan of the garage and showed where they would propose to put the hoist. He said that if there is not enough money available Eor the complete hoist, which would be aboat $5200, minor modifications should be done at this time, so that everything wi11 be ready when they do put the complete hoist in. He said he would like an indication from the Council whether they think this is a good idea, and he hoped that by the next Council Meeting the fznancing of it can be worked out for the Council's consideration. The Council discussed the fact that doing it a year from now would he more expensive, and they would save money by being able to do �obs themselves that would have to be farmed out without the hoist, and the fact tfiat it is dangerous working without a proper hoist, in case something slipped. The City Manager asked the Pinance ➢irector if this could be added to the contract with the Fire Relief Associatzon. The Finance Director said he would check on this, but he was sure it could be incorporated in the total financing as there is some flexibilxty in it, Councilman Sheridan said he thought the hoist should be put in now. Mayor Kirkham said he agreed it should be done now, 6ut a11 the'Gity Engineer needed at present was the Council's concurrence with the modifications. The Council agreed with the modifications and Mayor Kirkham said that by the next Council Meeting they will know how it can be financed so the work can be ordered. PAGE 6 � ' ' SPECIAI, PUBLIC HEARING, FEBRUARY 13, 1968 , The City Engineer said that in planning the garage, only a single phase electric line was plaaned, and the City has received the approval from Northern States Power for a 3 phase 1ine. He listed some of the equip- ment the City owns which requires 3 phase electric power to do its �ob � efficiently. He said the cost wi11 be $286Q, aad they feel this is some- thing urgent, which would be much more expensive later on, as the walls are being poured now and the pipeing can be put in the wall. Councilman Sheridan asked why this was not in the original contract. The City Engineer said that it was not available at that time, although he felt it had been an oversight that more pressure had not been put on NSP to get it Councilman Lieb1 said it was necessary to have the ampereage, so he felt this 3 phase was mandatory. There were also some mechanical changes to be made in changing the troughs for the hoist, but he said that if the Council concurs with the cost for the change order, everything will be pulled together, and brought hack in the £orm of a change order for the next Council Meeting. MOTION by Councilman Sheridan to concur with the costs of the change order as presented by the City Engineer, and request the architect to prepare a proper change order for the next regular Council Meeting Seconded by Councilman Lieb1. Upon a voice vote, there beZng no nays, Mayor Kirkham declared the motion carried. Councilman Lieb1 suggested that the City Engineer may be able to get some ' credit from NSP on the single phase 1ine. COUNTY PURCHA5ING PROPO5AL: The City Manager said that he and the Director of Finance had attended a meeting in Anoka County on bid lettings the County is ready to make on a list of items, such as, gasoline, 1ubTication, etc. He said they would let an open end contract which would allow the City to purchase ehe itPms for the same price that the County negotiates. He said that they would list as a base the amount the County buys, and have an escalating purchasing agreement, so that as the amount of purchase go up, the price reduces. He said the City wauld not he bound to buy from them They could go out for bids, and take the cheaper price. He said that this would give the City an idea of a base price, and some flexibility of price for the Council to consider. There was a discussion about the City�s storage ability Lor gasoline, and whether the City of Fridley wouldn't get a lower price on gasoline because 1t is closer for delivery, although they felt thexe were other items besides gasoline where the County bid would be better. The City Manager said this would give the City a chance to see the open end bids when they come in, and the City could either make a commitment or go out for bids themselves Councilman Lieb1 said he felt this would only work if every community participates, othexwise he did not feel they would get a low bid He said ' he also felt, as Mayor Klrkham has said, that everytihing else being equal, preference should be given to local firms. � '-C , , � _ PAGE 7 .„ , -�' r: , _. SPECIAL PUBLIC HEARING, FEBRUAAY 13, 1968 LETT�A TO BE INCLUDED TdITH COPIES OF LIQUOR STUDY: The City Manager said tliat tlie Council has a letter prepared by the Finance Director commenting on the Liquor Study He said that the Council can authorize sending out the letter to the committee members and taith the other copies of the liquor report given out for evaluation. He sazd that the Mayor's �valuation Committee has set up a meeting for February 22nd. Councilmam Sheridan asked how many copies of the report there were. The Finance Director said there were about 20 copies available. Councilman Liebl questioned whether the facts in the letter should be pointed out to :he committee, or if they should evaluate the report themselves. Mayor Kirkham said that it would draw attention to certain things in the report that the Council has already found. MOTION by Councilman Liebl that the letter prepaxed by the Finance Director be included with a11 liquor study reports. Seconded by Councilman Sheridan. Upon a voice vote, there being no nays, Mayor Kirkham declared the motion carried. PLAQUE FOR FLAG POLE: The Council looked at the proposed plaque for said that the word "The" should be taken out, shouid not be hypenated. The Council decided centered rather than �ine�? up even on the left ADJOURNMENT • the Flag Pole. Mayor Kirkham and the word "responsible�� that the lines should be side There being no further business, Mayor Kirkham declared the Special Public Hearing Meeting of February 13, I968 adjourned at 10;00 P.M. Respectful7y submitted, n//� .-� � i r'/�;ti'-c�f ,��✓ �l�z��'�y�� L ✓ Mary Lu Strom Secretary to the Council , � //J� l� � f4,� I��i ��''�'a a. i li,�_`�.-.-. r �.= i ; Jack 0. Kirkham � � MAYOR PAGE 8 � ' �