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02/09/1976 - 00014889PUBLIC HEARING MEETING �F THE FRIDLEY CITY COUNCIL OF FEBRUARY 9, 1976 The Public Hearing Meeting of the Fridley City Council of February 9, 1976 was called to order at 7.35 P.M. by Mayor Nee. PLEDGE OF ALLEGIANCE: Mayor Nee welcomed those present and invited them to join the Council in saying the Pledge of Alleaiance to the flag. ROLL CALL: � MEMBERS PRESENT MEMBERS ABSENT: ADOPTION OF AGENDA• � I�.J Councilwoman Kukowski, Councilman Starwalt, Councilman Fitzpatrick, Mayor Nee and Councilman Hamern�k None Mayor Nee made an addition to the agenda• Open Bids for the General Dbligat�on Bonds at � 00 P M. MOTION by Councilman Starwalt to adopt the agenda as amended. Seconded by Councilwoman Kukowski. Upon a voice vote, all votirig aye, Mayor Nee declared the motion carried unanimously. NEW BUSINESS• RECEIVING THE MINUTES OF THE SPECIAL PUBLIC HEARING PLANNING COMMISSION P�EETING OF JANUARY 2S, 1976 MOTION by Councilwoman Kukowski to recelve the minutes of the spec�al Public Hearing Planning Cornmission Meeting of January 28, 1976. Seconded by Councilman Starwalt Upon a voice vote, all voting aye, Playor iJee declared the motion carried unanimously I�ERATI�N �F APPROVAL �F FINAL PLAT SUBDIVISI�N P.S. #75-02, BY LEIF KWAY ,, �i , r�U_ The Public Works Director opened the discussion sayine� that items 1 through 5 are all relating to the pro,7ect that lias been before the Council previously Basically, the first item consists of the plat ap�?roval for the preliminary plat proposed by Leif Henriksen 6etween Riverview Terrace and East River Road north of 71st access. At the preseni time, he explained, we have prepare� prelim�nary plans for tmprovements of the plat and we are to the point where we need r'urther direction as to the improvements in this area The improveinents that are scheduled in this plat are Sam tary Sewer, Water and Storm Sewer, together wlth tt;e access route in the plat which is 71z Avenue. At this point we have contacted various interested parties in the area regarding their agreement to the improvement The last time this was before the Council, it was directed that we contact the various property owners and see if we can arrive at some consensus agreeing to the development of these imQrovements. To date, we have been in contact wlth the school and have reached a tentative agreement with them. This would have 6een executed last Tuesday tf they had a meeting. We broughi this before the Council at this time for your consideratton in order to keep the improvement project moving along. The agreement is item #3 in the agenda. I+lhen I speak tentatively about the agreement, the school has been contacted, but they do not want to be the only one's holding up the pro�ect. These are the basic turns of the agreement we have been discussing and we feel we do have agreement, it is ,7ust a matter of further explanation and execution. We have a tentattve agreement to acqutre ease- ments from the school on the easterly portion of the extention of 71% Way, and have been in contact with the property owners of LoL 32 and do have an easement acquisition for construction of the roadway and cul de sac in that area. The remaining portion we do need is with the property owner of Lot 34. At the present time, we are still tn neaotiatton with this owner. We do not have the signed easement to date. At thts point, we feel that we have contacted all the parttctpat- ing parties, and have the basic agreement to the pro�ect In order to get more clarificat�on on exactly h�w these improvements will effect the abutting properties we need to carry it one step further, that being the Resolut�on ordering the ad- vertisement for bids To date, all we have been able to use are the eng�neer"s estimated costs. It would be in order at this time to adopt the Resolution order- tng the advertiseinent of bids for these improvements. Also, the entire tmprove- ment matter weuld be t�rought back before ycu again when it is time to award the actual improvement pro,7ect. To date, though the preliminary plat is accurate, we have been dealing with changes and modifications and it ts a vaque type of s�tuation when we prepare plans for improvements and do not have the plat recorded The ma�ority of the people do want the improvements and some of the people need the various sewer and water improvements. We feel the proposal before you is adequate ;{�!, PUBLIC HEARING MEETING OF FEBRUARY 9, 1976 PA�E 2 and feasible in costs. We would recommend that the plat be approved or be approved on the award of the contract and that the Resolutions ordering the improvements for Water, Santtary Sewer and Storm Sewer be adopted for advertise- ment of bids. Mayor Nee summed up saying we then have the option of approving the plat and ordering the pro,7ect and not actually executing the order unless the bid is right and everyone agrees, or not approve the plat, but order the advertisement � of the 6ids and then approve the plat, The Public Works Director said *hat if it is so desired, we could bring the plat back at the award of the bid and have a better idea of how the award of the bid would actually effect the properties. We do not normally deal in a vague area, we normally are dealing with final specifications on specific plats that have been recorded and approved. The oniy problem we might have would be some difficulty with the actual recording which might �eopardize the completion dates of the construction. However, we could set up the specifica- tions sub,7ect to awarding the bid within 30 days and the contractor beginning construction within 30 days, depending on how the Council wants to go. We are at the point where we are tyin; a�l the loose ends together and we could provide additional information to property owners if we could go ahead with the ordering of the advertisement for the bids. Councilman Starwalt commented that the Public Works Director used the term "vague". He said he rece�ves the impression that substantially it is firm, except in one or two areas of vagueness. Thc� Public Works Director said that is true. The only area we could have a pro- blem is in setting up the completion dates and the actual recording of the plat, Perhaps in two to three weeks we could have the final survey completed and the final drafting of it and then have it recorded. The Public Works Director asketl Mr. Henriksen if he knew of any reason, once the plat w<�s drafted, it could not be recorded, and Mr. Henriksen replied that it could be recorded. � The Public Works Director said that if there are not any difficulties in actually recording the plat after final information has been given, it would not be out of order to delay or continue final approval of plat until we can act on the final award of the contract. Within three to four weeks from the awarding of the contract, if the costs come in like we hope they will, the plat could be recorded and their would be no ,7eopardizinq the completion dates re9arding the extra time for approval of plat. The developer could then proceed with the draft an�l survey, etc. In the meantime, we could adopt the Resolution �� prder the improve- ment pro�ects and the 6asic motion on approving execution of the school agreement. The City Manager stated that �tem #2 could he tabled until the meeting we are receiving the bids, which would be the meeting of March 15, 1976. MOTION by Councilman Fitzpatrick to table the consideration of approval of the fTnal plat subdivisTOn P S. #75-02 unttl the City Council Meeting of March 15, 1976 Seconded by Councilwoman Kukowski. Upon a voice vote, all votinq aye, Mayar Nee declared the motion carried unanimously. CONSIDERATION OF EXECUTION OF AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT #14 The City Manager explained that this agreement authorizes execution of the agreement with the school district and since it is contingent upon the develop- ment of the improvements, you could actually approve the agreement and authorize , execution. Mayor Nee stated that he would like some feedback from the Council. Fle asked if it was their desire to see what the basic costs will be. Councilman Fitzpatrick said on item #3, he agrees with the City Manager that we could approve *;iis because it is contingent upon the approval of the final plat. MOTION by Councilman Fitzpatrick to approve the execution of aqreement with Independent School Distrtct #14. Seconded by Councilman Starwalt. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. PUBLIC HEARING MEETING OF FEBRUARY 9, 1976 RESOLUTION #15-1976 - CONSIDERATION OF A RESOLUTION ORDERING IMPROVE�1ENT r, � 7 , _ � PAGE 3 7 The City Manager said bastcally this resolution does involve some administrative work to execute the plans. To proceed any further, we should have the actual � costs because there is some concern by a couple of the property owners. They want the pro,7ect, but feel the costs are too hiqh. The addit�onal staff time is really the only commitment. When the bids come in we will give you the actual costs and a more refined figure to the property owners. If the bid is within the realm of what we expect and Council wants to award the pro,7ect, it could be awarded to the lowest bidder. If the Council and property owners feel the pr�ce is too high and do not want the bid, you have the prerogative to re- ,7ect all the bids and proceed no further. MOTION 6y Councilman Fitzpatrick to adopt Resolution #15-1976 ordering improvements, approval of plans and ordering advertisement for bids Water, Sanitary Sewer and Storm Sewer Improvement Pro,7ect #119. Seconded by Council- woman Kukowski. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. DISCUSSION: SNOW PLOWING; SENIOR CITIZENS, TRANSPORTATION FACILITIES: At this point, Mr. Carl Nelson, a visitor, addressed the Mayor and Council and introduced himself He said that he did not have a petition, however, if he did, he felt everyone in the room would sign it. He explained that he was present to express his concerns about the snow plowing situation in the City of Fridley He said that he has to pay $5.00 every time he employs someone to clear his drive- way, and then the City comes along and pushes the snow 6ack into the driveway aqatn He said if the Ctty would add it into their budget next year to clear the ridges of the driveways, the people would appreciate it very much � The Public Works Director explained that at the present time, Fridley does not have a driveway snow plowing policy. We feel that it is quite expensive as we would need additional manpower and additional equipment to get �nto those con- f�ned areas of the driveways. The fact that we do have approximately 6,000 single family residents in the City, it would be quite costly. If we would put that parttcular property on a low priority after the sidewalks and streets are plowed, and then qo back, it would probably have been taken care of already. Mayor Nee asked what is physically involved in plowinq driveways, what acivally happens. The Public Works Director explained that the streets are plowed with a large dump truck. Th�s type of equipment could not be used for driveways Presently, we use three to four pick-up trucks for sidewalks and cul de sacs, and we would need addttional trucks to provide adequate service for all of the residents of Fridley By the time we completed plowing all of the driveways, another snow will have taken place. Mayor Nee asked what would be involved in ,7ust taking care of the ridges, and not the entire driveway. The Pu61ic Worl;s Director said the equipment is not capable of maneuvzr�ng into the driveways. If we would get involved in taking care of the ridges, the question would come up of why not taking care of the driveways � Mr. Nelson said that approximately 90% of the residents of Fridley are complaining about this problem, and he felt something could be done about it. Councilman Starwalt suggested that perhaps a group of neighbors could get together and agree on a particular private service and coordinate it in an effort to handle their own cleaning far better than the City could do it The City Manager said thts ts the potnt he wishes to make. This service is availa- ble on a private 6asis, it is just a matter of getting tooether to coordinate it He said that he feels sympathetic towards the elderly and those physically unable to clean their drtveways. He ment�oned that perhaps there is a way that a volunteer effort could handle this problem, 6ut there is no ��ay that the City can afford this. ^, �,,��� PUBLIC HEARIPlG �MEETING OF FEBi;UARY 9, 1976 PAGE 4 Councilman F�tzpatrick said he would like to become more aware of what we are talking about and what is involved. Mayor Nee stated that Edina attempted to plow the driveways and they had to discontinue it as they had some problems. fie suggested that staff perhaps call the City of Edina and see what problems they ran into , and to look into the situation a little closer so that we know exactly what we are talking about. Mr. Nelson said that the next item he wanted to bring up concerned the sen�or citizens of Fridley He explained that in Coon Rapids they have started a senior citizen center, and that the senior citizens of Fridley do not have any place to go, and it would benefit ev�ryone if there could 6e senior citizen center in Fridley. Councilwoman Kukowski said that at the present time a classroom ts being set aside in a school building, for senior citizens. Mr. Nelson said that a class- room would hardly be large enough as there are about eighty to ninety people tnvolved. Councilwoman Kukowski said she realizes this, and that they are working on this very hard and hope to have better facilities in the near future. Mr. Nelson said his last item concerned transportation in Fridley. He said that the Council will be approached in the near future regarding a transportation system in the City of Fridley !',t the present Lime, there is none. He said he understands that Federal money is available and they are working on this now and will soon approach the Council for help. Ne said he wanted the Council to be aware of this and have time to think about it and possibly be able to come up with a quick response. The Publ�c Works Director explained that they have �t scheduled to begin looking at transportation oossibilities regarding all type of transit in the City. He said we have started with the bikeways and walkways and from this they will get into other types of transportation. RE50LUTION #17-1976 / OPENING AND_AWARDING BIDS FOR THE SALE OF $1,550,000 GENERAL OBLIGATION SPECIAL The Finance Director explained that the City has received three 6ids for the $1,550,000 Special Assessment Bonds. Mr Ehlers, of Ehlers and Associates, Inc , Financial Consultants for the City of Fridley, will read the bids and announce the low bid. Mr. Ehlers addressed the Council and read the following bids: Bid #l, NET INTEREST COST: $417,095; NET I�ITEREST RATE: 5.1652% Account Manager• JURAPJ & MOODY, INC. ST. PAUL, MINNESOTA Account Member• First Nat�onal Bank of St. Paul, Mn. Merrill, Lynch, Pierce, Fenner and Smith Inc., Minn.,Mn. Paine, Webber, �ackson & Curtis, Inc., Minn., Mn. E J Prescott and Company, Minn., Mn. Bid #2, NET INTEREST COST: $411,067.50, NET INTEREST RATE: 5.0906% Account Manager ALLISON-WILLIAMS COMPANY, INC. MINN.,MN. Account Member Amertcan National Bank & Trust Co., St Paul, Mn. Dain, Kalman & Quail, Inc. Minn., Mn. Piper, �affray & Hopwood, Inc. Minn., Mn. Moore, Juran & Company, Minn., Mn. National City Bank, Minn , Mn. , � � _� PUBLIC HEARING MEEiING OF FEBRUARY 9, 1976 BID #3: NET INTEREST COST: $411,528.50, Account Manager� BANCNORTHWEST, MINN., MN. Account Member NET INTEREST RATE 5.0963 First National Bank & Trust Co., Cronin & Marcotte, Inc Minn., Mn White Weld and Company, Inc. Minn Oklahoma City, Okla. , Mn. �r� r ,.�;�� PAGE 5 Mr. Ehlers then announced that the best bid was presented by Allison-Williams Company. Mr. Ehlers commented that there are three 6ids before the Council this evening. A year ago for a similar size sale,you had two bids The net interest rate a year ago was 5.79. Tontght, it is 5 09 In comparing these btds with others that I am aware of, you have a very competitive bid for your consideration. We would recommend you accept it. You have two opt�ons, to accept the lowest bid, or to re,7ect all of them. He further stated that the City of Fridley has continued their A-1 rating He said they did make an effort to increase it again this year It was increased last year. We think we made some progress and feel that Your commun�tv will re- ceive the one higher step rating at some point in the not too distant future. With the A-1 rating, there are only two ratings higher. The A-1 rating for a City of your size, he said, speaks very highly of your community The Finance Director sa�d that he would recommend to the City Council that Allison-Williams Company, Inc. be awarded the 6id. MOTION by Councilman Starwalt to award the bid of $1,550,000 General Obliqation Special Assessment Fund Bonds of the City of Fridley to Allison-Williams Company, � Inc. Seconded by Councilman Hamernik Upon a roll call vote, Councilwoman Kukowskt voted aye, Counctlman Starwalt voted aye, Councilman Fitzpatrick voted aye, Mayor Nee voted aye and Councilman Hamernik voted aye. The vote carried unanimously. � Mayor Nee thanked Mr. Ehlers and said he did a very good ,7ob for the City RESOLUTION '�16-1976 CONSIDERATION OF A RESOLUTION OR�EP,ING IMfROVEMENT MOTION by Counctlwoman Kukowski to adopt Resolut�on �'�r16-1976 orderina improvement, approval of plans and ordering advertisement for bids: Street Improvement Pro- ,7ect ST.1976-1. Seconded by Councilman Starwalt. Upon a voice vote, all voting aye, Ma,�or Nee declared the motion carried unanimously. RECEIVING LETTER FROM THE HOCKEY ASSGCIATION: MOTION by Councilman Fitzpatrick to receive a letter from the Hockey Association. Seconded by Councilwoman Kukowski. Upon a voice vote, all voting aye, Mayor Nee declared the motion carried unanimously. ADJOURNMENT• 9:00 P.M Respectfully submitted, J r /�7 �t'� � `� . Hel en Fagi n"� ��`^� z� Secretary to the City Council ���� ��c?c3�7 b � � L��L'��'I�✓��' �F��l.'�� % William J� lee Mayor