Loading...
RES 1987-30 - 00004614IMMUTMN NO. 30 — 1987 •�• 1 11' -I L: !' Y 1 L:I: • 1 111 • I; � r;�: L:I" M I:� 1:' 11 1 ': :I:• N:�L. II II A' WHEREAS, certain sealcoating of asphalt streets is required; and WHEREAS, the combination of these requirements into a single request for competitive sealed bids is desirable to obtain quantity economies; and WHEREAS, it is the desire of the cities of Columbia Heights and Fridley to solicit bids by a single request for bids in accordance with the following procedures: 1. Any municipality desiring to contract for the purchase of any materials, supplies or work in cooperation with the other municipalities which are parties to this agreement shall, by its representative, notify the other municipalities of such desire, indicating the items and the quantity. 2. If two or more of such municipalities decide to cooperate in the joint bidding, the Public Works Director of the participating municipalities shall prepare the necessary plans and specifications, submit the same to the ' participating municipalities for their approval, and following such approval by each participating municipality, the Public Works Directors of the participating municipalities shall advertise for bids in the name of all participating municipalities. All solicitation or advertisements for bids, together with the awarding of said bids, shall be done in accordance with establishing practices and applicable laws. 3. Within five days after the receipts of bills, the Public Works Director of the participating municipalities shall determine which, in their opinion, is the best bid submitted, and they shall notify each of the participating municipalities of their findings. 4. After receipt of the recommendation of the directors, or after the expiration of fourteen days, whichever occurs first, any municipality desiring to execute a contract shall award the contract to the bidder which it determines to be the lowest responsible bidder, and each participating municipality shall then enter into a separate contract with the successful bidder for the materials, supplies or work advertised. In as much as the purpose of this Agreement is to allow the participants to benefit from purchasing labor and materials in larger quantities, each municipality agrees to order and pay for the estimated quantities of goods, materials, supplies and labor purchased for them under this Joint Agreement as initially requested by them; consistent with their actual needs. 5. All advertising costs in connection with the proposed purchase of any materials, supplies or work shall be borne equally by the participating municipalities. Page 2 - Resolution No. 30 - 1987 6. Not withstanding any other language to the contrary, each municipality reserves the right to reject any or all bids, in whole or in part, in connection with the proposed contract of any materials, supplies or work. 7. It is understood and agreed that each participating municipality will make its own separate contract with the successful bidder, that each participating municipality shall only be liable to the successful bidder for materials, supplies or work contracted for by such municipality without any liability for purchases contracted by any other participating municipality, and each successful bidder shall be required to bill each participating municipality directly for the materials, supplies or work ordered by it. 8. In the event of any dispute between a municipality and a successful bidder arising after a contract has been executed, such dispute shall be handled by and between the particular municipality affected and the contractor. 9. By agreement of all the parties hereto, any other municipality may become a particilant to this procedure. 10. Each party hereto further agrees to save harmless any of the other parties hereto suffering loss or damage with respect to the contract supplier for failure to pay for any items actually ordered or failure to take the amount initially designated by such party and included in the award on behalf of such pursuant to this contract; and WHEREAS, the Fridley project shall be designated Street Improvement Project ST. 1987 -10, Sealcoat. BE IT FURTHER RESOLVED by the City Council of the City of Fridley as follows: 1. That the Public Works Director is hereby authorized to work with the Public Works Director of the City of Coltniba Heights in the development of plans and specifications for joint bidding of street maintenance and repair and asphalt street sealcoating. 2. That consolidated advertisement of bids for street maintenance and repair and asphalt street sealcoating is authorized between the Cities of Columbia Heights and Fridley. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 23RD rRY OF MARCH, 1987 ATTEST: SHIRLEY A./HAAFALA - ITY CLERK WILLIAM J. NEE YOR