02/10/1997 - 00001516� THE MINUTES OF THE REGULF�R MEETING OF THE FRIDLEY CITY COUNCIL OF
FEBRUARY 10, 1997
The Regular Meeting of the Fridley Crty Council was called to order
by Mayor Jorgenson at 7:30 p.m.
PLEDGE OF ALLEGIANCE:
Mayor Jorgenson led the Council and audience in the Pledge of
Allegiance to the Flag.
ROLL CALL:
MEMBERS PRESENT: Mayor Jorgenson, Councilman Sarnette,
Councilman Billings, Councilman Schneider and
Councilwoman Bolkcom
MEMBERS ABSENT: None
APPROVAL OF MINUTES:
COUNCIL MEETING, JANUARY 27, 1997:
MOTION by Councilman Barnette to approve the minutes as presented.
Seconded by Councilwoman Bolkcom. Upon a voice vote, a11 voting
� aye, Mayor Jorgenson declared the motion carried unanimously.
APPROVAI, OF PROPOSED CONSENT AGENDA:
OLD BUSINESS:
1, ORDINANCE N0. 1089 UNDER SECTION 12.07 OF THE CITY CHARTER TQ
VACATE STREETS AND ALLEYS AND TO AMEND APPENDIX C OF THE CITY
CODE (VACATION REQUEST, SAV #96-04, BY KELLER STRUCTURES)
(WARD 3):
Mr. Burns, City Manager, stated that this is a reauest to
vacate a ten foot drainage and utility easement located south
of 61st Way, east of East River Road, and west of the
Burlington Northern Railroad tracks. This vacation will
enable the construction of a 22,945 square foot warehouse.
The petitioner is willing to grant a substitute drainage and
utility easement along the east property line. No utilities
are located in the easement to be vacated. This request was
unanimously approved by the Planning Commission, and there
were no negative comments at the public hearing before
Council.
WAIVED THE READING PND ADOPTED ORDINANCE NO. 1089 ON THE
SECOND READING AND ORDERED PUBLICATION.
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FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 2
2. APPROVE A JOINT POWERS AGREEMENT BETWEEN THE CITY OF FRIDLEY
AND COUNTY OF ANOKA INITIATING A WELLHEAD PROTECTION PLANNING
GROUP:
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MOTION APPROVING THE MINNESOTA DEPARTMENT OF HEALTH'S PROPOSAL
FOR COMPLETION OF PARTS 1, 2 AND 3 OF THE WELLHEAD PROTECTION
STUDY: (TABLED JANUARY 27, 1997)
Mayor Jorgenson removed this item from the table.
Mr. Burns, City Manager, stated that Anoka County has drafted
a �oint powers agreement initiating a wellhead protection
planning group for the southern part of Anoka County. The
group includes the cities of Anoka, Blaine, Centerville,
Circle Pines, Coon Rapids, Fridley, Lexington, Lino Lakes,
Ramsey and Spring Lake Park. The �oint powers agreement
identifies the County as the agent for the group.
Mr Burns stated that the work of the group is divided into
three parts: (1) preparing inner wellhead protection area
management zone plans for each well in the community water
supply system; (2) collecting information needed to delineate
wellhead protection areas; and (3) delineating wellhead
protection areas and drinking water supply management areas
for community water supply wells. These three parts of the
study are to be done for southern Anoka County by the
Minnesota Department of Health.
Mr. Burns stated that there is also a part four Th�s portion
would identify potential contamination sources and a plan Por
their management. This part would be delayed until 1999 and
would be contingent upon the results from the first three
parts of the study.
Mr. Burns stated that under the �oint powers agreement the
County would coordinate the work of the Minnesota Department
of Health in each of the member cities. It is recommended
that the Public Works Director and the Assistant Public Works
Director be appointed as Fridley's delegate and alternate to
the group. There is no cost to the City for the performance
of work identified in the first three parts of the study, and
costs for part four are expected to be minimal.
Mr. Burns stated staff recommends that Council approve the
�oint powers agreement with the understanding that the
Minnesota Department of Health will assume the role of the
consultant in lieu of a private consultant that was to be paid
for by the group members.
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FRIDLEY CITY COUNCTL MEETING OF FEBRUARY 10, 1997 PAGE 3
APPROVED THE JOINT POWERS AGREEMENT BETWEEN THE CITY AND THE
COUNTY OF ANOKA INITIATING A WELLHEAD PROTECTION PLANNING
GROUP.
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APPROVED THE
COMPLETION OF
STUDY.
NEW BUSINESS:
MINNESOTA DEPARTMENT OF HEALTH'S PROPOSAL FOR
PARTS 1, 2 AND 3 OF THE WELLHEAD PROTECTION
3. RECEIVE THE MINUTES OF THE PLANNING COMMISSION MEETING OF
JANiJARY 22, 1997:
RECEIVED THE MINUTES OF THE PLANNING COMMISSION MEETING OF
JANUARY 22, 1997
4. APPROVE 1997 COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATION:
Mr. Burns, City Manager, stated that a total of $146,848 is
available from the 1997 CDBG funding. Staff is recommending
the following allocation of these funds: Housing Rehabilita-
tion, $124,848; ACCAP Senior Outreach, $8,500; Fridley Senior
Home Companion, $4,000; Fridley Recreation and Natural
Resources Department, $4,000; Alexandra House, $3,000;1 and
SACA, $2,500.
Mr. Burns stated that at the public hearing for this
allocation on January 27, several individuals from service
organizations did express disappointment with their
allocations or absence of an allocation. The City's
application for these funds must be submitted to the County by
February 14, 1997.
APPROVED THE 1997 AI,LOCATION OF COMMCJNITY DEVELOPMENT BLOCK
GRANT FUNDS, AS FOLLOWS: HOUSING REHABILITATION, $124,846,
ACCAP SENIOR OUTREACH, $8,500; FRIDLEY SENIOR HOME COMPANION,
$4,000; FRIDLEX RECREATION AND NATiJRAI, RESOURCES DEPARTMENT,
$4,000; ALEXFaNDRA HOUSE, $3,000; AND SOUTHEftN ANOKA COUNTY
ASSISTANCE, $2,500.
5. RESOLUTION N0. 18-1997 AUTHORIZING A CHANGE IN THE NAME AND
SCOPE OF THE CABLE TELEVISION ADVISORY COMMISSION:
Mr. Burns, City Manager, stated that ln view of public lssues
stemming from changes in the telecommunications industry, the
Cable Television Advisory Commission is recommending that
Council authorize changes in their title and scope of work
The proposed name change would be Cable Television and
Telecommunications Advisory Commission.
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FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 4
Mr. Burns stated that the proposed change in scope of work is:
review of public issues raised by advances in the
telecommunications industry including but not limited to those
related to cellular phones, pagers, personal communication
devices and satellite dishes.
ADOPTED RESOLUTION NO. 18-1997.
6. RESOLUTION N0. 19-1997 ORDERING ADVERTISEMENT FOR BIDS; 1997 -
REMOVAL AND REPLACEMENT OF MISCELLANEOUS CONCRETE CURB AND
GUTTER AND SIDEWALK PROJECT N0. 305:
Mr. Burns, City Manager, stated that this pro�ect covers
remedial sidewalk and curb/gutter repair and replacement that
is required from time to time as a result of utility repairs
and driveway entrance construction. This pro�ect also
includes the concrete footings and slabs for the recycling
center at an estimated cost of $2,600.
ADOPTED RESOLUTION NO. 19-1997.
7. RECEIVE BIDS AND AWARD THE PURCHASE OF A BACKHOE:
� Mr, Burns, City Manager, stated that $68,000 was budgeted in
1997 for the purchase of a backhoe for use by the Water
Division of the Public Works Department. This equipment would
be used principally for water main breaks and for loading salt
and sand.
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Mr. Burns stated that three bids were received. It is
recommended that the bid be awarded to St. Joseph Equipment
Company in the amount of $60,798. This cost includes a five-
year power train and 4,000 hours machine warranty. It was
noted that the New Holland backhoe bid by Long Lake Tractor
was too high and would not fit into the City`s salt shed.
RECEIVED THE FOLLOWING BIDS FOR THE BACKHOE: LONG T•AKF:
TRACTOR, $58,850.40; ST. JOSEPH'S EQUIPMENT, $60,79B.00; AND
RDO EQUIPMENT, $72,607.36. AWARDED TAE CONTRACT TO ST.
JO5EPH'S EQUIPMENT IN THE AMOUNT OF $60,798.00.
RECEIVE BIDS AND AWARD THE PURCHASE OF AN AERIAL BOOM TRUCK
Mr. Burns, City Manager, stated that $115,500 was �ncluded in
the 1997 budget for a two-man aerial boom truck The truck is
used for tree trimminq and replacement �f park lighting. Bid
packages were sent to four vendors; however, only one bid was
received.
Mr. Burns stated rt is recommended that the bid be awarded to
ABM Equipment in the amount of $105,653.32. This amount is
net of the $12,000 trade-in value the City will receice for
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FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 5
the existing aerial truck. The bid also includes a cost of
$2,100 for a five-year warranty on the truck's cab and
chassis.
RECEIVED THE BID AND AWARDED THE CONTRACT TO ABM EQUIPMENT IN
THE AMOUNT OF $105,653.32 (WHICH INCLUDES A$12,000 TRADE-IN
ALLOWANCE) PLUS $2,100 FOR THE EXTENDED WARRANTY, FOR A TOTAL
OF $107,753.32.
9. RECEIVE BIDS AND AWARD THE PURCHASE OF A 33,000 GVW CAB AND
Mr. Burns, City Manaqer, stated that $72,800 was included in
the 1997 budget for the purchase of a new dump truck. The
truck is to be used as a front line vehicle for street repairs
and snow plowing. Two bids were received, and the low bidder
was Boyer Ford in the amount of $51,217.00. This includes a
five-year warranty at a cost of $2,275.00. The City will also
incur costs for a dump box body, plow, hydraulics, radio and
painting, at an estimated cost of $20,000. It is recommended
that the bid be awarded to Boyer Ford.
RECEIVED THE FOLLOWING BIDS FOR THE 33,000 GVW CAB AND
� CHASSIS: BOYER FORD, $51,217.00 AND LAKELAND FORD,
$52,091.29. AWARDED THE CONTRACT TO BOYER FORD IN THE AMOUNT
OF $98,992,00 PLUS $2,275.00 FOR A FIVE-YEAR WARRANTY, FOR A
TOTAL OF $51,217.00.
10. RECEIVE BIDS AND AWARD THE PURCHASE OF A 72" ROTARY RIDING
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Mr. Burns, City Manager, stated that $13,500 was budgeted in
1997 for the purchase of a 72-inch riding mower. Six bids
were received from four vendors. It is recommended that the
low bidder, Cushman Motor Company, be awarded the contract at
a cost of $8,955.59.
RECEIVED THE FOLLOWING BIDS FOR A 72" ROTARY RIDING MOWER:
CUSHNIAN MOTOR COMPANY, $8,955.59; ISANTI COUNTY EQUTPMENT,
$10,597.82 AND $11,063.22; NORTH STAR TURF, $12,242.18 AND
13,450.95; AND MTI DISTRIBUTING, $13,178.31. AWARDED THE
CONTRACT TO THE LOW BIDDER, CUSHMAN MOTOR CONiPANY IN THE
AMOUNT OF $11,085.59 (LES5 TI�FaDE-IN OF $2,000.00) , FOR A NET
SID OF $8,955.59
CLAIMS:
AUTHORIZED PAYMENT OF CLAIM NOS. 72423 THROUGH 72647.
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FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 6
12. LICENSES:
APPROVED THE LICENSES AS SUBMITTED AND AS ON FILE IN THE
LICENSE CLERK'S OFFICE.
13. ESTIMATES:
APPROVED THE ESTIMATES, AS FOLLOWS:
Frederic W. Knaak, Esq.
Holstad and Larson, P.L.C.
3535 Vadnais Center Drive
St. Pau1, MN 55110
Services Rendered as City Attorney
for the Month of January, 1997 ..
Richmar Construction
7776 Alden Way N.E.
Fridley, MN 55432
Water Treatment Plant No. 3
Pro�ect No. 293
Estimate No. 6 . . . . . .
$ 5,060.00
. . . $142,261.36
No persons in the audience spoke regarding the proposed consent
agenda items.
Councilman Schneider asked staff the reason for only one bid on the
aerial boom truck.
Mr. Flora, Public Works Director, stated that there are not many
companies that market this type of equipment.
MOTION by Councilman Billings to approve the consent agenda items.
Seconded by Councilwoman Bolkcom. Upon a voice vote, all voting
aye, Mayor Jorgenson declared the motion carried unanimously.
ADOPTION OF AGENDA:
MOTION by Councilman Schneider to adopt the agenda as submitted.
Seconded by Councilman Barnette. Upon a voice vote, all voting
aye, Mayor Jorgenson declared the motion carried unanimously.
OPEN FORUM, VISITORS:
There was no response from the audience under this item of
business.
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FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997
NEW BUSINESS:
PAGE 7
14. FIRST READING OF AN ORDINANCE AMENDING SECTION 12 07 OF THE
FRIDLEY CITY CHARTER:
Mr. Burns, City Manager, stated that this section of the Charter
applies to the vacation of streets, easements, and alleys. The
amendment would provide Council with the authority to vacate
streets by resolution rather than by ordinance.
Mr. Burns stated that the amendment was approved by the Charter
Commission at their November 25, 1996 meeting. The amendment is
also supported by the Community Development staff, the City
Attorney, and the Charter Commission attorney. Council held a
public hearing on this proposed amendment on January 6, 1997, and
there was no opposition.
Mr. Burns stated that this item is part of a package of procedural
changes that staff proposes to maintain compliance with state law
mandates relating to no more than a sixty-day review process for
land use issues.
MOTION by Councilman Billings to waive the reading and approve the
ordinance on first reading. 5econded by Councilman Schneider.
Upon a voice vote, all voting aye, Mayor Jorgenson declared the
motion carried unanimously.
15. INFORMAi� STATUS REPORTS:
CABLE TELEVISION - MOBILE HOME PARKS:
Mr. Knaak, City Attorney, stated that Ms. Odell, a citizen, raised
the issue of whether or not an owner of a mobile home park could
deny cable television access. State legislation provides that if
any tenant in an apartment requests cable company access, the
entire apartment complex can be wired, and the owner is required to
permit access. There is an exception for mobile home parks, and
there is no legal authority that he is aware of that requires
access for vlrtually any other multiple dwelling.
Councilman Barnette asked if this means residents of a mobile home
park cannot have cable television.
Mr. Knaak stated that they could not unless the owner permits it.
Councilman Billings suggested that perhaps the City could contact
the owner to encourage him to install cable television for his
residents.
Mr. Knaak stated that the City is in no position legally to require
the owner to permit the access
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FRIDLEY CITY COUNCIL MEETING OF FESRUARY 10, 1997 PAGE 8
Councilman Barnette questioned the rationale for not allowing cable
access.
Councilman Billings stated that the citizen from the mobile home
park felt the owner would not allow the access until Paragon Cable
paid for easement rights.
Mayor Jorgenson asked if there were not easements in place for
public utilities.
Mr. Knaak stated that, generally, gas and utilities run to a fixed
point, but the actual utilities in the park are owned by the mobile
home park owners. He did not know if this is the case for this
particular mobile home park.
Mr. Knaak stated that the reason for the legislation for access to
apartment units was concern on the part of the cable companies that
apartment owners would be exacting fees or payments to permit the
access. The cable company was trying to avoid this kind of
situation. In this case, he did not know if payment is being
requested from the cable company.
Councilman Schneider asked if there would be anything to prevent a
mobile home park owner from installing a satellite dish.
Mr. Knaak stated that there was not. The other exception to that
rule of requiring access relates to condominiums. One of the
arguments at the time the legislation was considered was that home
owner associations were contracting with satellite dish providers.
Mr. Flora, Public Works Director, stated that the mobile home park
has its own water system; however, the sanitary sewer connects to
the City's system.
Mr. Knaak stated that he did contact Ms. Odell and advised her of
his research. He understands that she will continue to pursue
other avenues. He felt that she was satisfied with the City's
efforts regarding this problem.
CAMERAS - COUNCIL CHAMBERS:
Councilwoman Bolkcom asked Mr. Hunt to explain the new cameras
which were installed in the Council Chambers.
Mr. Hunt, Assistant to the City Manager, stated that two new
robotic cameras have been installed, one on each side of the
Council Chambers. These are managed from the control room wrthout
the help of a camera operator. This enables the City to broadcast
live the meetings of various commissions, with one person handling
the entire operation.
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FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 9
LOCKE L71KE PROJECT - TRUCK TRAFFIC:
Councilwoman Bolkcom stated that she has had conversations with
residents in the neighborhood of Hickory Street regarding the truck
traffic from the Locke Lake pro�ect. Several suggestions were made
regarding safety concerns and to help alleviate some of the
traffic. One suggestion was to provide a ramp or remove a portion
of the curb so that trucks can go over the median. Presently, they
go down to Mississippi Street, turn left to Hickory Street and then
out to East River Road.
Mr. F1ora, Public Works Director, stated that this would not be
allowed by the County, as the trucks would block the entire road
and would be a safety concern for vehicles on East River Road.
Councilwoman Bolkcom suggested several other options, but Mr. Flora
stated that the routes would be longer. The County suggested using
the 610 bridge, rather than I-694, because of better access to the
dump site in Brooklyn Center. Using Hickory Street affects only
two blocks while other routes would involve more residents
Mr. Flora stated that he would expect the trucks to be out of the
area by the end of this month depending on the weather.
Mr. Flora stated that he would try to pursue the option of allowing
the trucks to take a shortcut at the Hartmann Circle access. This
was the route used when the City was doing the Springbrook pro�ect.
Councilman Billings stated the City's control is complicated by the
Rice Creek Watershed District's involvement and contractual
relationship with the City. The haul route is primarlly over Anoka
County highways, and the County has control over what happens on
East River Road.
Mr. Bruce Norberg, 6560 Hickory Street, stated that his primary
concern is safety. The speed limit is 30 m.p.h., and there are
school buses in the area. He felt that 30 m.p.h was too fast for
the trucks, He asked if the curb could be removed so the trucks
can go over the median.
Mr. Flora stated that if this curb was removed to allow a U-turn on
East River Road the trucks would block all four lanes of traffic
and cause an unsafe situation on East R�ver Road.
Mr. Norberg stated that another issue is damage to the streets He
questioned who would pay these costs.
Mr. Flora stated that if there was damage the City would repair the
street. He felt that with the trucks being empty and the ground
frozen, there would not be a problem.
Mr. Norberg stated that he is totally against the trucks coming
through his neighborhood. He is concerned about safety and for the
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� FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 10
children, especially now with the snow banks so high and reduced
visibility. There is absolutely no law enforcement, and no one
overseeing the pro�ect.
Councilman Billings asked Mr. Norberg the type of law enforcement
he wished and if this was checking the speed limit of the trucks.
Mr. Burns, City Manager, stated that the Police Department has
checked the speeds, and there have not been any violations. They
were clocked at 17 m.p.h., and none were found speeding. The
Police Department has spent a lot of time responding to calls from
citizens.
Councilman Billings stated that he takes exception when it is
stated that there is no police enforcement. As soon as it was
realized there may be a problem, the police officers were sent out.
Mr. Norberg stated that he felt with trucks this size in a
residential area, the speed limit should not be 30 m.p.h.
Councilwoman Bolkcom asked if the 30 m.p.h. speed limit could be
reduced.
� Mr. Flora stated that the speed limit is set by the Commissioner
of Transportation. The pro�ect would most likely be completed
before a response was received if the City asked for the speed to
be reduced.
Councilman Barnette suggested that the City contact the contractor
with these concerns. The trucks were not going fast when he
checked. He felt that if the times could be regulated when the
hauling is permitted, such as between 9•00 a.m. and 3:00 p.m., it
would alleviate some of the concerns. With these times, it would
solve the problem with the school buses.
Mr. Flora stated that he has been in contact with the contractor
regarding the speed of the trucks. The County would like the
hauling to stop at 3:30 p.m.
Councilwoman Bolkcom asked that Mr. Norberg be notified after the
City receives information from the County regarding the concerns
Mr. Franz Flath, 6570 Hickory Street, stated that the trucks began
hauling last Monday, and there was no notice that this would be
happening. The residents should have been informed, as there are
four or five trucks coming down the street at one time.
Mr. Flath also suggested that a ramp be provided or removal of some
� curb so that the trucks could go over the median. If this was
signed properly there would not be a problem, and it would resolve
their concerns.
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FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 11
Councilwoman Bolkcom stated that the County probably would not
allow the trucks to go over the median. The County's concern was
that the trucks would have to veer out in the right hand lane which
would interfere with traffic and create a safety problem. The City
could contact the County to determine if the truck traffic could be
re-directed at certain times of the day to possibly eliminate some
of the problems.
Mr. Flath asked who would pay for damage to the street.
Mr. Burns stated that the City has an annual street maintenance and
re-construction program which would cover any damages that may
result. Property owners have not been assessed individually for
maintenance or re-construction.
Mr. Flath stated that any essistance the
eliminating the problem would be appreciated.
COMMIJNITY EDUCATION CENTER REMODELING:
City can give in
Mr. Surns, City Manager, reviewed how the actual bids compared with
the estimates for the Community Education Center remodeling
pro�ect. In July the architect's estimate for indoor work was
$1,156,000 plus the 1.1 contingency factor or $1,271,600. That
figure was rounded to $1,300,000 and was the amount, if exceeded,
that could give the City cause for re�ecting the contract.
Mr. Burns stated that in September, 1996, Adolfson & Peterson,
Inc., Construction Managers, estimated that the base bid at
$1,205,687. The alternate items including restrooms, patio,
parking, driveway, curb, gutter, and crafts room cabinetry were
estimated at $175,997.
Mr. Burns stated that the base bid received was $1,256,589, with
Lhe alternates bid at $ll9,208 or a total of $1,375,798. The base
bid does not include air conditioning for the gymnasium, and the
alternate bid does not include cabinetry for the crafts room. It
does, however, include an electrical room in the basement and a
drainage system for the basement that was not included in the
estimate for the basement base bid. The bid also includes a
drainage system to serve the patio area. Neither the estimates nor
the bids reflect any cost for sealing the basement walls. The bids
do not include funding for sodding or landscaping for which the
City will be seeking outside support.
Mr. Burns stated that the earlier estimate for the cabinets was
$33,000 and about $30,000 for the sod.
� Mr. Litchy, the architect, reviewed the existing Community
Education Center space. He stated that the computer classroom was
moved to an air conditioned area. There would be a large audio-
visual area to be achieved by combining two classrooms and would
� FRIALEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 12
seat �5 p1us. There would also be a classroom located next to the
audzo-visual area and a new office, reception area, and private
oPfice in the existing space.
Mr. Litchy stated that the addition would add a new corridor and
lounge area with a coffee bar and sink. There would be a meeting
room with movable partitions and an ad�acent games room. An
elevator would be added with three stops at the gy�nnasium level,
first floor, and lower 1eve1. The lower 1eve1 is, for the most
part, undeveloped and designed for possible future additions.
Mr. Litchy stated that in regard to the exterior, there is a drop-
off area at the front door with extended parking spaces. There
would be a circular retaining wall and a concrete patio exiting
from the meeting room.
Mr. Litchy stated that he felt the timing was right for the bidding
and that the bids were very favorable.
Mayor Jorgenson asked why the air conditioning was deleted from the
gymnasium since this area would be used for congregate dinzng and
children`s programs.
Mr. Litchy stated that the air conditioning for the gymnasium was
� never intended to tie into the other air conditioning because the
unit would be so large it could not be installed on the roof. It
was also realized that there would be some energy costs associated
with air conditioning the gymnasium. There was not time to
continue to identify these issues and get the bid package out to
vendors The air conditioning still could be done. If this oaas a
new building, it would not meet today's energy code because there
is not sufficient insulation in the building. The issue still
needs to be addressed.
Mayor Jorgenson stated that the air conditioning was eliminated
from the bids without any prior notification.
Mr. Litchy stated that he takes fu11 responsibility. He made the
decision that there was not enough time to conduct a proper study.
Councilwoman Bolkcom stated that this issue of air conditioning was
one of the concerns of the seniors.
Councilman Schneider asked the estimated cost for air conditioning
the gymnasium.
Mr. Litchy stated that it would be about $20,000 to $50,000. A
separate bid package can be submitted for air conditioning the
gymnasium.
� Councilwoman Bolkcom questioned why the air conditioning could not
have been included in the original bid if- rt can be done now.
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FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 13
Mr. Litchy stated that there was not time to review all the
alternatives. It is known that a roof top unit cannot be
installed, and preliminary engineering has been reviewed.
Councilman Schneider stated he would agree that air conditioning
the gymnasium was a critical factor.
Councilwoman Bolkcom stated that it seems there is not enough time
to make the decisions, as there are always deadlines, which make
her uncomfortable. The bid packages were sent out without the
staff knowing that the air conditioning was not included.
Mr. Tom Dykhoff, Adolfson & Peterson, Inc., stated that the
construction documents were issued on December 24, 1996 and were
sent out on January 1 for bids. The air conditioning was still
being reviewed; however, once these bid packages were sent out on
January 1, he no longer could design the air conditioning for this
bidding process. This would be a different bidding process as the
issue was still being studied.
Mr. Dykhoff stated that the air condition�ng is part of the
mechanical process. It is hoped that this contractor could include
it and perhaps accomplish this by a proposal request. Until the
system is fully engineered and designed, an accurate bid cannot be
received. The bids are complete wrth the exception of the air
conditioning for the gymnasium.
Mr. Dykhoff stated that the base bid was $1,256,589, and the
alternate bid of $119,209, as follows: retaining wall, $26,600;
patio, $11,250; parking 1ot paving, $39,496; parking lot curb and
gutter, $4,760, parking lot lighting, $11,100; foundation drain
tile, $ll,700; replace corridor ceilings, $10,041; and remodel
toilets, $28,605. This total alternate bid was $143,552; however,
the school district will pay to replace the corridor rellings
($10,041), and the school district will pay 50 percent of the cost
to remodel the toilets ($14,302) which makes the total for the
alternates at $119,209.
Councilwoman Bolkcom asked about cost overruns.
Mr. Dykhof£ stated that the costs overruns would be from 1 5 to 2
percent.
Mr. Dykhoff asked Council to consider the bids, and said that he
hoped for approval at the next Council meeting. The school board
needs to make a recommendation for an award of the contracts and
needs the full consensus of this Council. It is hoped that a
decision can be made to either accept, re�ect, or modify the bids.
Councilwoman Bolkcom asked if Council would have an estimate of the
cost at their next meeting.
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FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 14
Mr. Litchy stated that he can submit preliminary costs.
Mr. Burns asked that the estimated operating costs be included. He
does realize that the insulation is poor in that building.
Mr. Litchy stated that the building would be hard to insulate. A
new roof would probably be needed, and it is a difficult situation.
Mayor Jorgenson asked about the possibility of a false ceilinq
Mr. Litchy stated that there is a problem with mold developing, and
this would not be a good solution.
Councilwoman Bolkcom asked Mr. Kirk, Director of Recreation and
Natural Resources, his opinion on air conditioning in the
gymnasium.
Mr. Kirk stated that if the gymnasium was not air conditioned, it
would mean movinq the dining to another room during some of the
stunmer months. The operating costs would also be a consideration.
Mr. Kirk stated that there is a list of items that has been
assembled to furnish the facility amounting to about $225,D00.
This list also included the patio and remodeling the kitchen. Of
� this $225,000, $110,000 was strictly for the kitchen and patio.
Councilman Schneider stated that the cost for this pro�ect is
really close to $2 million. The question is how much does the City
want to spend.
Councilwoman Bolkcom asked the cost est�mate for a new facility.
Mr. Kirk s�ated that the facility the City was considering several
years ago would have been about 53,5 million and also included some
remodeled space
�
Councilman Schneider stated that this facility was also much
larger.
Mr. Kirk stated that it was larger, and the gyicuzasium itself was
about 11,D00 square feet.
Mr. Dykhoff stated that if the retaining wall and patio were not
installed when the other remodeling was done the cost could
possibly double. It is less costly to complete these improvements
when the excavation and parking lot work is done than to complete
it at a later date.
Mr. Dykhoff stated that he expected the bids to be six to seven
percent higher. The bid market was very competitive, it was early
in the construction season, and resulted in a favorable bid.
� FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 10, 1997 PAGE 15
Councilwoman Bolkcom questioned if the youth grant could be used
towards the actual new construction on the main level of the
building versus the basement level.
Mr. Klrk felt that this is a possibility as programs would be
shifted from the middle school to the Community Education Center.
It was felt that there would be a better opportunity to obtain the
grant if it was pointed out that previously unfinished space in the
building would be used.
Mayor Jorgenson asked if the application was approved for an
estimate, how much funding might the City receive from this grant.
Mr. Kirk stated that there is $6 million available to be used
state-wide. There is a lot of interest, and most grants do not
fund facilities, but programs. Most awards would be for about
$200,000. Finishing the lower level would probably cost $250,000.
Councilwoman Bolkcom asked if these funds could be used for a new
gymnasium.
Mr. Kirk stated that he did not think, with all the competition,
that there would be a chance
� Councilwoman Bolkcom stated that it would be beneficial if tne City
could get a portion of the grant funds for the gymnasium.
�
ADJOURNMENT:
MOTION by Councilman Barnette to ad�ourn the meeting. Seconded by
Councilman Schneider. Upon a voice vote, al1 coting aye, Mayor
Jorgenson declared the motion carried unanimously and the Regular
Meeting of the Fridley City Council of February 10, 1997 ad�ourned
at 9•10 p.m.
Respectfully submitted,
, � � �p
_, 4. �,-�� �-k,,�
Carole Haddad ancy J. Jorgen�e'in
Secretary to the City Council Mayor