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04/19/1999 CONF MTG - 4647� � Cf1Y OF FRIDLEY CITY COUNCIL CONFERENCE MEETING Apri119,1999 — 7:00 p.m. Fridley Municipal Center Conference Room A 1. Gateway East. 2. 1999 Councii/Commissions Survey. 3. Other Business. � i MEMOR.ANDUM HOUSING-DIVISION - - - Date: April 14, 1999 To: William W. Burns, City Manager�� From: Barbara Dacy, Community Development Director Grant Fernelius, Housing Coordinator Subject• Gateway East Financing Issues Purpose of Discussion The Gateway East project is at a critical point. Staff is prepared to present a purchase agreement to the HRA at the May 6"' meeting to purchase the Cash n' Pawn site. In addition, staff is prepared to move ahead with acquisition of the remaining properties as well (see description below). The source of funds to purchase these properties will be the tax increment from TIF #3 ("North Area'�. Legislation is pending in the legislature that would ratify expenditures ��outside" the TIF district if contracts/binding agreements have been executed at the latest � by September 30, 1999. Background As you are aware, in 1998 the State Auditor's office issued a number of policy interpretations concerning the use of tax increment financing. Of particular concern, is the issue of `�pooling" tax increment receipts from TIF districts created between 1979 and 1982. The practice of most cities has been to "pool" these TIF revenues along with revenue from other districts (e.g those created later) to carryout redevelopment activities. Last year, the State Auditor's office opined that the'�pooling" provision for �79 '82 districts was never authorized by state law and cities should discontinue the practice. It should be noted that the auditor's opinion is contrary to numerous legal opinions over the years that have been the basis for most redevelopment programs statewide. f � Gateway East Financing Issues Page 2 April 14, 1999 Roughly $8.0 million of the HRA's reserves (out of $10.0 million) are subject to the pooling interpretation. Gateway East Budget Attached is an updated spreadsheet that shows the revised cost estimates on the project. In addition, you will also find a revised project implementation schedule. The total estimated cost of the land acquisition is $539,000 (Cash n' Pawn is the largest expenditure at $225,000). The net cost of the development is approximately $500,000. This assumes 25 units of owner occupied housing. The Livable Communities program may be a good source for additional funds to offset the deficit. Recommended Ap�roach The pending legislation, if passed, would give the City the opportunity to enter into binding agreements to complete the acquisitions, and would also enable the � City to establish a TIF District for the Gateway East redevelopment area.� Unless �?�' otherwise directed, Staff will�roceed_with the_ac�uisition of the Gateway East --- ---- -- - -------- _ _ _ _--- -----_--_ �,�.�-�"� �� properties immediately. — �� ,��, � �� "� � ��,�V ��fo follow is a status report of each of the properties in the redevelopment area. � �, _ . � ,� � ��'2 Gateway East Update Since the last update to the Council in February, we are pleased to report that progress has been made in a number of areas. The following is a summary of the activities that have occurred. Former Holiday Station Store (5807 University Avenue) Over the last several weeks we have been negotiating with the Holiday Companies on the terms of a purchase agreement for the building. As you know, the property is currently occupied by Cash �n' Pawn, whose lease expires at the end of May. Several issues have come up during the negotiations that should be highlighted. First, Holiday has indicated that they want to give early notice to the tenant to be out of the building by the end of the lease term. In fact, Holiday has said they will wait to serve notice on the tenant until a purchase agreement is 1 % `� � v`' �. :�;-��`r�� . L'" e� � .� ��'� �� t Gateway East Financing Issues Page 3 A ril 14 1999 executed with the HRA. Obviously, there is potential risk to the HRA for relocation claims by tenant. Preliminary estimates are that the costs could be in the range of $20,000 to $25,000. It is uncertain whether the tenant would be entitled to any relocation benefits since their leasehold interest expires in May. However, the good news is that Holiday has agreed to indemnify the HRA against any claims by the tenant for relocation benefits. Second, in March 1998 Cash'n' Pawn hired an environmental consultant to do soil testing on the site. (As background information, Holiday had removed the underground storage tanks in 1987 and had some contaminated soil removed from the site. A site closure letter was issued by MPCA in 1990.) The tests done last year by Cash 'n' Pawn, without the knowledge or consent of Holiday, revealed that some contaminated soil still exists 18 to 25 feet below grade. MPCA was notified of the test last fall and in January 1999 they sent Holiday a letter requesting an action plan. Holiday has since hired a consultant to assess the situation. At this point, it appears that the contamination is far enough below grade that it shouldn't impact redevelopment of the site. Therefore, the soil will be left in place. Our legal counsel has had several conversations with the MPCA who have indicated that Holiday is the responsible party for any clean-up costs should it be necessary. MPCA has said they would issue a"no association" letter to the Redeveloper stating they are not a responsible party. MPCA has also said they have worked on a number of former filling stations sites and believe there should be no problern in redeveloping this site. We may want to hire our own consultant to verify the environmental conditions and any potential problems. Assuming these remaining issues can be resolved, we should have the purchase agreement ready for HRA consideration at their May 6"' meeting. Duplex We have not had any discussions with the owner of the duplex pending resolution of the replacement housing issue. As you are aware, we have been trying to fi,nd suitable sites to construct replacement rental units. We have only found two sites that would be properly zoned for this type of replacement housing. One of the sites is a tax forfeit lot on Starlite Circle (twin home) and the other parcel is located on 73rd Avenue across from Onan Corp. This site is privately owned, but could accommodate a duplex. .-� ,�-� � �� r f�,,�� e� `'�' / �t 1 Gateway East Financing Issues Page 4 April 14, 1999 The larger issue seems to be finding a funding source for this type of project. We have spoken with ACCAP who has said that they have no sources of funds for this size of a project. MHFA has a 10 unit minimum for new developments. In addition, they believe it would be difficult to manage this type of project because of the small scale. They did express interest in doing an affordable, owner-occupied project on the tax forfeit site. Because of the problems encountered to date, we have asked our legal counsel at Greene Espel to re-evaluate the risks of moving ahead without specific plan on replacement housing. In addition, we have also asked them to re-examine the issue of using a portion of the new Gateway East units (albeit owner occupied) as replacement housing if they made affordable. We should have a legal opinion in the next few weeks. The Council had asked staff to investigate the lot on University Avenue next to existing apartment buildings near 74"' Avenue. The lot is currently being proposed as an attached townhome site. The developer will be applying by April 16"' for a number or variances. Tax Forfeit Lot The 12 month redemption period for payment of back taxes and penalties expires in May of this year. It is our understanding that the former owner has not come forward to redeem the property. He also has not responded to our offer to buy out his redemptive rights. At this point, we will wait for the redemption period to end and then negotiate with County on a purchase price. Vacant Lot (Valvoline Rapid Oil) We have made little progress with the Ash�and Oil corporate ofFce in Lexington, Kentucky on trying to buy the site. Several phone calls have been made and not returned. The ne� step will be to initiate condemnation proceedings which could start later this month. M-98-99 i� Gateway East Redevelopment Project Preliminary Budget Cash 'n' Pawn I JR's Auto Site Acauisition Total Purchase Price i$ 225,000 $ 108,000 i$ 30,000 $ 105,000 ;$ 60,000 $ 528,000 Appraisals '$ 1,500 $ 1,875 '$ 300 $ 750 $ 375 �$ 4,800 Title Work $ 750 $ 500 $ 1,000 �$ 500 '$ 500 $ 3,250 Other i$ 1,700 $ 800 $ 222 $ 778 ;$ 444 ;$ 3,944 Sub-Total $ 228,950 $ 111,175 $ 31,522 $ 107,028 $ 61,319 $ 539.994 Relocation Consultant $ 2,000 $ - $ - $ 1.000 $ - $ 3,000 Benefits $ 25,000 $ - $ - $ 10,000 $ - $ 35,000 Other $ 2,000 $ - $ - $ 1,000 $ - $ 3,000 Sub-Totai $ 29,000 $ - $ - $ 12,000 $ - $ 41,000 Demolition Hard Cost ' $ 25,000 $ 15,000 ' $ - I $ 12,000 $ - $ 52,000 Permits $ - I $ - � $ - ' $ - $ - $ - Other i $ 2,500 I $ 1,500 � $ - $ 1,200 ' $ - ' $ 5,200 Sub-Total $ 27.500 $ 16,500 $ - $ 13,200 $ - $ 57,200 Public irnprovements Streets I $ - $ - $ - i $ - I $ - $ 93,000 Lighting $ - $ - $ - � $ - � $ - $ 60,000 Sewer & Water $ - i $ - $ - i� $ _ $ - $ 26,500 Other I $ - $ - � $ - $ - $ - i $ 10,000 Sub-Total $ - $ - $ - $ - $ - $ 189,500 it Improvements Grading $ - $ - $ - � $ - $ - $ 15.000 Other $ - $ - $ - $ - $ - $ - Sub-Total $ - $ - $ - $ - $ - $ 15,000 Administrative Phase I Phase II Remediation Plan Remediation Expense Soil Testing Survey Design Consultant Legal Misc. Gateway East (Financial Info.) Preliminary Budget $ $ $ $ $ $ $ $ $ 3,000 3,860 1,500 7,500 6,000 5,000 3,500 6,000 1,830 Sub-Total $ 15,500 $ 4,690 $ 1,500 $ 6,500 $ 1,500 $ 38.190 Grand Totals $ 300,950 $ 132,365 $ 33,022 $ 138,728 $ 62,819 $ 880,884 4/15l99 Gateway East Redevelopment Project Sources and Uses SOURCES Tax Increment Receipts (Present Value) Land Sales USES Site Acquisition Relocation Demolition Public Improvements Site Improvements Administrative Contingency TOTAL SOURCES TOTALUSES SURPLUS/ (DEFICIT) $ 25 units @ $ 7,500.00 /unit $ 10% $ 880,884.44 332,248 187, 500 $ 519,748 $ 539,994 $ 41,000 $ 57,200 $ 189, 500 $ 15,000 $ 38,190 $ 88,088 $ 968, 973 $ (449,225) Gateway East (Financial Info.) 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Burns M E M O R A N D U M City Manager The Mayor and Council � William W, Burns, City Manager,�� Council/Commission Survey April 15, 1999 On Monday evening, l would like to review the results of the questions relating to public safety and public works with you and with the three department managers. ln that review, I will highlight those areas where there appears to be Council consensus. I f you agree that there is consensus on these items, we wil! spend the remainder of our time on those issues where there is no consensus. We should probably limit our discussion of these issues to no more than 10 minutes. While I don't expect that we will be able to arrive at consensus on each survey issue, 1 believe that this process will be helpful in identifying those areas where consensus exists or is at least possible. We should probably try to limit our total time for this discussion to no more than two hours, maybe an hour and one-half. Once we have reviewed and discussed the survey results, l will ask each of the three department managers to explain how their year 2000 goa/s an d •, i objectives relate to the survey. You will then have an opportunity to confirm that they are heading in the right direction or to redirect them. Here are the survey results. lt appears that there is complete agreement among the 4 Council respondents on 11 of 19 issues and disagreement on 8 issues. Here are the areas of complete or nearly complete agreement: • ltem 2- Three of you agree that the Police should to focus on creating public access to police records through the Internet rather than through establishing a public access terminal in their lobby. One of you rejects the idea of a public terminal based on cost and limited use. The commission members tended to agree with you. • Item 4- Three of you agree that the neighborhood resource officer program is meeting your expectations. One of you, however, is disappointed in the amount of time that our NROs are able to devote to neighborhood problem solving. One of you did not respond to this question. 21 Of 24 commission members agreed that the NRO program was meeting their expectations. • Item 5- While two of you seem to agree that w� should raise licensing fees for the rental � � inspection program, all four of you fee/ that we should a/so assess property owners for our costs if they refuse to provide a representative to accompan� us on inspections. 23 of 24 commission members believe that we should opt to assess the property owners who won't provide a representative to accompany us. • Item 7- Al/ of you agree that we should continue to work with Columbia Heights toward the joint construction of future fire facilities. 21 of 24 commission members felt the same way. • Item 8- All of you agreed that we should plan for the construction of a new classroom facility at the fire training site if a majority of the costs can be paid for by outside users. 24 of 24 commission members agreed with you. • Item 10 - Three of you agreed that we should develop a sign policy for various types of signs and criteria for installation that is approved by Council. Staff would then use that policy in responding to sign requests from residents. One of you, however, would install signs as requested, if the petitioner presents a supportive neighborhood survey. 11 of the commission members agreed with you. 11 others thought we should continue our current sign review process. ., � �� i • ltem 12 — While there was not complete agreement on whether or not we should change our current street lighting standard, a// of you agreed that if we did we should use utility franchise fee revenues to cover the cost. 16 of 24 commission members said that we should cover the costs with either special assessments or General Fund revenue. • ltem 14 — Three of you prefer to meet our public works manpower needs through hiring of additional temporary emp/oyees rather than through the hiring of additional full-time employees. One of you suggested that we should address manpower problems by making sure emp/oyees are working and not at McGlynn's Bakery in the morning. There was no consensus on this issue from the commission members. • ltem 15 — Three of you agreed that we should share the cost of the Springbrook Creek Bank Stabilization project ($100, 000) with the 21 property owners on a 50/50 basis. One of you indicated that he/she did not have enough information to answer the question. 14 of 24 commission members agreed with you. 5 of them thought we shou/d increase the City's contribution. • Item 18 — A/l of you believe that staff should try again to get the residents who abut the West 4 � Moore Lake Basin to agree to pay 50% of the costs of algae removal and do nothing if they refuse. 13 of 24 commission members agreed with you. • ltem 19 - All of you would be willing to use the $20, 000 that we have budgeted for corridor mowing to hire part-time summer employees who would mow and trim along the sides of East River Road and University Avenue. 21 of the commission members agreed with you. Here are the areas where you least agree: • Item 1- In this question Dave provided several options for addressing his need for a neighborhood crime watch coordinator. Two of you agreed with Dave's recommendation to shift office hours. One of you would make no changes in staff or office hours. One of you would make no changes in hours, but would hire an additional employee. 12 of the 24 commission members said we should cover the crime watch support function by shifting the hours of his office personnel from 7;30 a.m. to 11:30 p.m, to 8: 00 a, m. to 5: 00 p. m. • Item 3- Two of you do not want to convert existing meeting room space in the lower level of the Municipal Center for use by Project Safeiy F7 Net. Two of you think that we should. 19 of the 24 commission members think we shou/d. • Item 6- We asked about accommodating the demands on our fire service by the Medtronic project. Two of you said we should prepare to increase staff and facilities to meet additional service demands. One of you said we should plan to absorb Medtronic impacts with existing staff and facilities, regardless of the effect on our City's fire insurance rating. And, one of you chose not to answer the question. 20 of the commissioners felt that we should prepare to increase staff and facilities to meet additional service demands from Medtronic. • ltem 9- Two of you thought that we should upgrade streets by geographic area with priority being given to those areas having the lowest street maintenance scores. One of you would initiate an upgrade program which includes streets in all wards each year. Yet another of you says, "fix the streets that need it. " 19 commission members felt that we should upgrade streets by geographic area. • Item 11- Two of you believe that we shou/d upgrade our street lighting standard in a manner that requires a mid-block streetlight for streets longer than 1,000 feet. Currently we do this for streets longer than 1,300 feet. One of you v�roul 6 maintain the existing policy. Yet another of you would look at each street individually. 17 of the commission members thought we should maintain our existing standard. 6 agreed that we should adopt a new standard. • ltem 13 - Two of you believe that if we do upgrade our street lighting standard, we should do the entire City as one project rather than on a petition-by-petition basis. One of you would install streetlights in response to neighborhood petitions. Yet another of you would upgrade street lights in conjunction with our annual street construction program and in response to petitions.14 of the commission members felt that we should upgrade streetlights in conjunction with our annual street upgrade program. 6 of them felt that we should upgrade lighting in response to petitions. • ltem 16 - ln this one we asked you to choose among various options for addressing the Jackson Street basement flooding problems, Each of you chose a different answer. Three of you, however, agreed that we should hire a technical engineering firm to assess the problem. Two of you would have the City pay for it. One would share the cost with the property owners. One of you would do nothing, 8 of the commissioners agreed with the one Council member who wants sharing of the technical � engineer's cost. The other 16 commissioners are bad/y split on their responses. • Item 17 - In this question we asked about the University Avenue fence. One of you would remove the fence on both sides of University from city limit to city limit. Another would do nothing. Still another of you would postpone the fence decision until after the Gateway East project is completed. And, the final responding council member would remove sections of fence adjacent to intersections and replace with decorative fencing. There is absolutely no consensus among the commissioners. 3 of 24 would remove the fence on University from city limit to city limit. And that's the first part of the survey and the goa/s and objectives presentations. If you agree, we will be back for Part 1l at our conference meeting on May 17. At that time we wou/d review survey questions relating to parks and recreation and to community development. We would also review goals and objectives from Community Development, Recreation and Natural Resources and Finance. This will put us in great position for our June budget review sessions. Thanks for your time and effort toward this planning process. 8 ti �I = ., City of Fridley TO: William W. Burns, City Manager FROM: John G. F1ora,�Public Works Director DATE: March 31, 1999 SUBJECT: Goals and Objectives 2000 PW99-Ob7 All the departments in Public Works have reviewed last yeaz's activities and in conjunction with this year's known events, have projected their goals and objectives for the yeaz 2000 based upon their understanding of their various missions. As a result, we have identified a total of 30 goals with 106 supporting activities to satisfy those goals. Included in the submittal are six new money requirements. The primary focus of Public Works goals continue to be on providing the services and maintenance activities to support our identified programs and the City's infrastructure. The six new items identified are: a ground positioning system (GPS) to augment not only our GIS information but to also support the planning, police and fire activities within the City. It is groposed that this program can be funded through use of Municipal State Aid Funds. The Little League field requires a new 6-foot fence around its outfield. In support of five new playgrounds, we aze also looking at installing charcoal grills at three additional pazks in the City. We also identified the ada.ptation of the garage fa�ility to provide for employee lunch room, locker and classroom facilities. Finally, we aze proposing to continue our lift station upgrades with SCADA connection for the Locke Lake lift station. I have also included with the goals and objectives a summary of the Public Works survey issues presented to you and the council for consideration. These items have not been specifically identified in our goals and objectives as responses are necessary to provide planning direction for our street program, use of our ice control procedures, use of personnel, implementation of street lights and support of the Moore Lake environment. We also addressed the responses that Public Works can provide the citizens regarding street signs, fencing along University Avenue and the Jackson Street neighborhood flood issues. The survey questions were also submitted to provide the citizens early notice of our snowbird polici�.s and creek maintenance activities. All of these items can be absorbed within the year 2000 goals once specific d,irection has been identified. JGF:cz , _ I BUDQET 2000 City of F�idley State of Minnesota City of Fridley State of Minnesota BUDGET 2000 Qoals and Obiectives r s To Provide engineering technicaF support to the Department of Public Works and other City depanments as weil as to contractors and consultants working within the City associated with our streets, sewer, water, parks a�d buildings. OBJECTIVE #1: Upgrade a portio� of the non-MSAS street system. t a. Identify area for upgrade using 5 year plan. Council approve project area by 01 /01 /00 1 b. Use plan as a flexible guide in identifying next Council approve p�oject projeci a�ea. If neighborhood will not support project, area by move onto next area. Feb each year 1 c. Use GIS Pavement Management program to order a�d group segments by condition and location. 1d. Hold neighborhood meeting. 04/01/00 1 e. Obtain petition. 05/01 /00 1 f. Project surveying. 10/01 /00 1g. Hold public hearing. 02/01/01 1 h. Complete upgrade includi�g resu�facing a�d 09/01 /01 installation of concrete curb and gutter. Create "As-Built" site plans of City owned properties including City Hall, City Garage, well sites, and parks. 2a. Identify parcels to be surveyed. 2b. Project surveying. 2c. Create drawings. 3/29/99 - 10:33 AM 02/01 /00 10/01 /00 12/01 /00 1 1 1 1 meeting 1 1 1 meeting 1.5 mile Absorbed Absofbed Absorbed Absorbed Absorb� � Absorbed Absorbed 5500,000 Street Fund 5 Sites/ Absorbed year 5 Each Absorbed 5 Each Absarbed . � BUOGET 2000 City of F�idiey State of Minnesota uoa�s ano .��'"':`;� � �.::�.__ ....�. Create and implement use of GIS map systems. ACTIVITIES: 3a. Create 1/4-1 /4 section utility maps. 3b. Copy utility maps and utility as-builts to CD-ROM. 3c. Train maintenance personnel in use. Collect City-wide ground positioning system (GPS) for GIS system to be used by Engineering, Community Development, Assessing, Police and Fire Departments. 4a. Hire consultant to record features along each municipal street and county road/highway. 4b. Train personnel in data extraction software. 4c. Attach data to utility files, assessors records, land use, building permit, and zoning applications. 3/29/99 - 10:33 AM 04/01 /00 06/01 /00 08/01 /00 1 set per utility 1 1 08/01 /00 160 i 08/01 /00 1 12/01 /00 IAs neede $100 Absorbed Absorbed Absorbed S 100/mile State Aid ( S 16,000) Maintenance Account Software 55,000 State Aid Maintenance Account 55,000 Absorbed Temporary hire BUDOET2000 City ot Fridley State ot Minnesota • T r MISSION STATEMENT PUBUC WORKS PARKS DNISION To maintain a safe, clean and sesthadcaily piessiny arni�onment tor the diverse recteatio�at needa ot a�r community artd visitors, while utilaing the resounxa svsilabie to our diviaion in the most c�sst effeclive aAd eficiant nta�ner posstble. I park maintenance ,_ 1a. Mowing, trimming, spraying Parks Fire stations and liquor sto�e East � West Univ. Serv. Or. � Hillwind Serv. Or. Highway 47 � East River Rd. 1 b. Baiifield maintenance SoftbalUbaseba0 4 toumaments Soccer 1 toumament Football 1c. Sweeping tennis courts and parking ramp 1d. Weeding landscape plantings and around tennis cou�ts 1e. Tree trimming and removal 1f. Leaf cleanup 1g. Painting (benches, picnic tables, warming houses) 1h. Cieaning bathrooms/picnic shelters and dumping garbage Speciai events 1 j. Repairing park structures, vandalism repair, and safety inspections 1k. Irrigation startup, repair, shut-down 11. Winter maintenance Ice rinks, buildings, walks, parking lots Snow removal o� streets �Support for special events. 2a. 49e� Days, summer �ecreation programs, basebalUsoftball toumaments (6), soccer tournament, penny camiwal, safety camp, beach blast, street dance, shomnobile outings, Moore Lake Beach and Nationai Night Out Weekly April 15-Nov 1 Daily April-0ct 25 fieids 5 fields 6 fields By June 1st 1 time Continuous May 1-0ct 1 38 pa�c areas April 1-15, Nov 1-15 38 park areas Spring and Fali 33 park areas June 1- Aug 33 park areas May 1-Oct 15 33 park areas 16 As required 38 park areas April 15-May 1 14 Oct 1 - Oct 15 Dec 1 - April 1 12 May - Nov 5,700 hrs 300 hrs 250 hrs 2.500 hrs 2,SOd hts 144 hrs 140 hrs �2 n�, 120 hrs 160 hrs 1,050 hrs 1,500 hrs _ 525 hrs 1,150 hrs 1,950 hrs 250 hrs 3,000 hrs 1,750 hrs 3,600 hrs 260 hrs 740 hrs 0 Absorbed At�soctied Abao�bed l0.bsorbed �bsorbed Absorbed �1bse�rbed Absorbed Absorbed Absorbed Absorbed Absarbed Absorbed Absorbed Absorbed Absorb�d Absorbed Absorbeci Absorbed Absorbed Absorbed � City of Fridiey State of Min�esota BUDGETZ000 . :.::<.. . .,,�,.Y:.: C3oals and O ectives .<:: : ;:hw;.>�?�s��, . � ,�?s' ' .� .. �E�''>:»<v;c�i�`��`ut� v, :;. - ;;f:>:::n<z<:::>:::,;i;r?;; � �:°a�',�'�`�``" '� :;o;'y,:.ix;.:?•.. ,�:.� �. nF;.. S-.;'i yTl�'�'.�• :•:u:•`.•,••:::;s,.^;:;i�':%:c;::x K:: {;a.;.��.,•a, . •� :;.• :. .,.., .. •. . �•:<.Y`::6::�;S:�f:�:�°+•• • : • .. , '• •- '� . :• .: , . . ..,. . • ..:�•..`: OBJECTNE #3: ACTIVITIES: 3a. Repair/replace chain link fencing Commons 3 backstop Complete by July 1 1 bkstop Contracted Absorbed Terrace tennis court 1 court Contracted Absorbed Sylvan tennis court 1 court Cor�tracted Absorbed Little League Fields replace outfield 3 flelds Contraded S20,OOd new fence with new 6' fence money 3b. Bailfield safety inspections Daily through end of 36 fields 600 hrs Absorbed season 3c. Playground safety inspection Daily throughout year 26 play 1400 hrs Absofied areas OBJECTIVE #4: ReconditioNrenovate athletic fields in park system. ACTIVITIES: 4a. Overseed Locke soccer field, Community Complete by Sept. 1 13 fields 320 hrs Absorbed Park outfield, Little League, Commons 1,2,3,5 4b. Aerate non-irrigated turf once per season Complete by Sept. 1 300 acres 120 hrs Absorbed and irrigated turf twice per season. 4c. Renovate soil structure and resod Complete by June 15 1 Fieid 320 hrs 37000 new Commons footbali field. money 4d. Install French drains at Community Complete by Oct. 1 18 Drains 18 hrs Absorbed Park outfiefds 1-6 • 4e. Top dress and level outfield areas of Complete by Sept. 1 6 fields 40 hrs Absorbed Fields 1-4 at_Community Park and Fields 1 and 2 at Commons Park OBJECTIVE #5: Improve park system facilities. ACTIVITIES: 5a. Demolition and rebuilding of playgrounds Complete by Sept. 1 5 play- 1,000 hr� a5Q00 new at Creek Ridge, Flanery, Jubilee, Locke and grounds money Community Park including ADA improvemeMs. 5b. Sweep all bikeways/walkways Complete by Sept. 1 30 Miles 120 hr� �4bsorbed twice per season. 5c. Relocate irrigation to accommodate Complete by July 9 3 Parks 60 h� ��bsorbed playground upgrades at Creek Ridge, Locke and Community Parlcs. 5d. Install new picnic grills at Moore Lake, Complete by Sept 1 10 Grills 20 hr� Praarks��l Flanery, and Plaza Parks. f�P �ud et $3000 BUDOET2000 Ctly of F�idiey � - - �I Viww��4� � .......� ... ........�_� ��f � V� Expand staff development and education. PcTnnnes: 6a. Attend computer software classes. Complete by Dec. 1 3 Classes 24 hirs Absorbed 6b. Seminars/workshops Complete by Dec. 1 4 Events 144 hrs Absorbed 6c. Park Supervisor to attend Nationai Compiete by Dec 15 1 �� '"� Parks Maintenance Conference. mottey rr,e task r,ou►s are equivaknc to sbc tua-tlrr,e and 35 s�sona� empioyees as compued to 199a stamng nquiran�rrb � sbc rt�lirrie and 2/ �sonal.mpioyees. � BUDC3ET 2000 City of Fridley State of Minnesota Ooals and O ves U � iN. ��`I�''�NYf �.A` d �,� . � . �y_.. . .. -. . . �. �� :�� :� - . . . ... .... .. .. . . .. e_ �I . �01. :: ,General Eunci .� � . 0� u ... . 8 "� . h�' � . . ., ... � `.��. .s ....... .. . . . , ., . .. ' '�: � �� . .. . �-. ' .. i. . ,:� . . � . . . : � : . . �'. .. .. � . � �. : .. .... . ��ve.�ECttvE �nvt�� _: �s��: . : :.. - . � : � MISSION STATEMENT PUBLIC WORKS STREETS DNI310N Keep the sUeets open. passable and safe a9 s�asona of the year, and PMortn a high 4ualily► ot rtai� to probrq the �fe of ths �, uainp the I�St technologies to obtain the yroatest benefR trom avadabie funds. OBJECTIVE �1: Ensure municipal streets are maintained to protect the investme�t and provide favorable driving conditions. ACTIVITIES: 1a. Crackseal streets using the crack router Complete by Oct 31 40,000 576 hrs Absorbed machine and crumb rubber applicato�. 1b. Conduct general street patching based on Comptete by Nov 15 25 water 2240 hrs Absorbed condition reports th�oughout Fridley. 20 sewer 1c. Prepare sealcoating st�eets. Zone.3 7680 hrs Absorbed 1d. Change signs, t�affic lights and City wide 2320 hrs Absorbed decorative lights. Painting of crosswalks, parking lots and arrows. le. Maintain Recycling Centers compost April - Nov 65 hrs Absorbed pile. 1 f. Sp�ay weeds on islands 8� bus stops 3 times 1120 hrs Absorbed and upcoming sealcoat streets. 2 times 1g. Preparation for and cleanup after 49e� June 480 hrs Absorbed Days parade 1 h. Trim trees in a section of the City. Nov 1- March 30 3200 hrs Absorbed OBJECTIVE #2: P�ovide safe snow removal on City streets. ACTIVITIES: 2a. Transportation of materials and mixing Nov. 1 280 hrs Absorbed of salt and sand � 2b. Provide refresher training to maintenance Complete by Nov 1 8 streets 120 hrs Absorbed personnel on p�oper snow and ice control Continued training for 4 water procedures new employees 4 sewer 4 parks 2c. Sanding and snow removal Oct - April 1600 hrs . . s suooET z000 City ot Fridley State ot Minnesota Ooals �ufd �BJECTIVE �3• Remove sand f�om streets. ACTMTIES: 3a. Augment City sweepers with contract First round by April 15 3 dmes 1824 hrs Absorbed �P�• minimum 3b. Dispose of sweepings. Nov. 1 224 hrs Absorbed In the Street Oepardrkrrt there arc 9 fulNlme empbyees and 9 s�aonai emplayces. This does not c�idet 1312 houts of vacation and 704 hotns ot pNd hoidays. . � ` BUDOET 2000 City ot FHdley State ot Minnesots Qoals and O es �. ES; MISSION STATEMENT PUBLIC WORKS MAINTENANCE To maintain and upgrade e�dsting City infrastructure to p�ovide the best quality service attainable, using the best pradices and OBJECTNE !'1: Create a safer and more productive worfc place for all Pubiic Works Maintenance empioyees. ACTMTIES: 1a. Sate Assure conduct inhouse training on ail OSHA Comptete by Dec 31 36.000 Absorbed required subjects. 1 b. Safe Assure to conduct inspection of City facilities Compiete by Oec 31 and create a list of improvement recommendations. 1c. Modify existing maintenance space for office, Compiete by Dec 31 380,000 New Money lunchroom and locker room space. 1d. Install an additional computer station for use by Complete by July 1 55,000 MIS Budget Public Works Supervisors. BUDGET 2000 City of Fridley Qt�+a nf Minns�eta • �� . - ---- - - - - i�:! 1 �E . .i11l�•': . ��:�:::'�::::= �re •:Ey;i�i .��.. ••�� :� �E �E': ' :E�i�! �i�E�i�`Ei`��5? 2?:�. . .�t i�i�� . : ; .�,�.., � . ...... �. � . c �... � .... �..: . :.... .... ...... �. �...:...�.•.•............. ........:.....:...: .....:...:. -�.:':::::' :.:.:::.:.:..�:�::':'•'•'•�•:�............ .....; . ::::::i:>i�: •:�:�:::• ;.� .:::::: :::::::::::::::::tJl�.ltGt:lYr�At::�l1ll:l€� . ... .. . . . :.... .:.:: :::::::�:::::. •• •. •.. , MISSION STATEMENT PUBLiC WORKS SEWER DMSION To colled and convey sanitary sewagm and storm water runoff in a troubie-tree, efficieM and economic maener wRhin fu��n�t and Pa�so�n� �so�n�s• Ensure the residents of Fridley receive uninteirupted sanitarv waste water service. 1a. Inspect and ciean Maintenance Area #1 with high pressure sewe� jetting �nd rodding machines. 1 b. Contract for sanitary sewe� line televising fo� coRective actions prior to a probiem developing. tc. Televise sanitary sewer lines after a backup. t d. Excavate and repair sewer house services as requested. �Maintain the sanitary sewer infrastructure by relining deteriorating sewer lines. Za. Contract relining of 10" corrugated metal pipe, approximately 1,500 feet on Lucia lane, 66th Ave. and Channel Road. 2b. Contract link pipe repairs to avoid cost of excavating and restoring the street at six locations. OBJEGTIVE #3: Upgrade the City's sewage pumping station. ACTIVITIES: � 3a. Rebuild Locke Lake pumping station. Expand the SCADA system use by one more lift station. ACTIVITIES: 4a. Complete the installation of the SCAOA system equipment in the Locke Lake sewage pumping station. pBJECTIVE #5: Provide safe snow removal on City streets. Compiete by Nov 15 1 area 80,000 ft Compiete bK Nov 15 2000 ft assisting contracto� 15 events 25 �epairs Complete by Aug 1 1500 ft assisting contractor Complete by Nov 1 6 repairs assisting contracto� Complete by Sept 1 Complete by Sept 1 � - 1600 hrs 200 hrs 200 hrs 600 hrs 120 hrs 160 hrs 480 hrs Absorbed Absorbed Absorbed Absorbed Sewer Capital Fund Absorbed . Sewer Capital Fund 160 hrs 5�� Capital Fund . . � ICity of F�idiey State of Minnesota �� d .:::::::::::::..::::.::::::�::�:;::�:�:::::::::�;::::::::::::::::::;::::�:::::;:;::::::::::;::::. ... . . . . ............... . . . . . . . . . ...........................: ......................... 602: SsNi�+ar?::?:s:;:s:�::s::::s�::::::::s:;s:::::::::€:::::::€:::€::::€€:€:'.:::::::::::€:€:=:::'. acriv�TiES: 5a. Assist Street Oepartment with snowplowing. OBJECTIVE #6: inspect and maintain sewage pumping stations. ACTIVITIES: 6a. Inspect lift stations and do repairs as necessary. 08JECTIVE #7: — Ensure the storm sewer system's catchbasins and outfalls are maintained. ACTIVITIES: 7a. Conduct an inspection of Maintenance Area #4; cfean and make necessary repairs. 7b. Maintain storm sewer retention ponds and easements; mowing grass and removing debris. OBJECTIVE #8: Continue Locke Lake Dam maintenance program. ACTIVITIES: 8a. Conduct daily inspection and maintenance of the dam to ensu�e proper flow and level. BUDGET 2000 ��-. . . . . . . . . . . .--. . . . . Oct through April Year-round I14 3 times per week Year-round April - November April - November � 800 hrs 750 hrs 500 hrs 1200 hrs 120 he•s Absorbed I Absorbed I Absorbed Absorbed Absorbed I . BU�GET Z000 City ot F�idiey State ot Minnesota .. Cioals and O u �� , 60i /�'TEt� � � ° : . . . . :, :: : .. � ��, .. i i�i . '. � � . hx A � A. , �.,,:;� r MISSION STATEMENT Pl�UC WORKS WATER OMSION To pravide the c�izens of Fri�eY a�Y � 4�Y ��+PPh� �� P�. trea6ner�t arM ENtributton s�rabert�s. oort�tyinp w�h � Fedaal a�d State and �o a1 sarvice as and ss �r. OBJECTIVE �1• Provide acceptable water quality to all Fridiey customers throughout the year. ACTIVITIES: 1a. Water sampling and tests: Continuous 1500 hrs Absorbed iron 135 smpls Manganese 160 Chiorine 485 Fluoride � 95 Bacteria 420 VOC 12 Miscelianeous 400 1 b. Backwashin9� 2080 hrs Absotbed Commons Water Treatment Plant �aily 260/yr Locke Park Water Treatment Piant 3 times/week 156/yr Well #12 Water Treatment Plarit 3 timeshveek 158/yr 1c. Flush hydrants. Spring/FaU 2136tyr 65a hrs Al�sa�becl 1d. Inspect fiiters/3 plants Winter 11tyr 64 hrs Ahsorbed 1 e. Change/mix chemicals for treatment Continuous 3 plants 104 hrs Absorbed 2 pump- houses OBJECTIVE #2: Ensure that ou� source water is safe and of high quality. ACTIVITIES: 2a. Test tor TCE whenever Jordan welis are run. Monthly 20tyr 40 hrs Absorbed 2b. Test and sampie 13 welis (raw water), 3 filter Annualiy 1 24 hrs Absorbed plants, TCAAP, system suppiy. . OBJECTIVE �i3: Remain in compliance with ali State and Federal regulations conceming our treatment and operations. ACTIVITIES: 3a. P�epare consumer confidence report and Annually by July 1 1 40 hrs �10,000 distribute to aii customers. New ma�ey 3b. Prepa�e quarterly repo�t torMPCA per permit Quarterfy 4 32 hrs Abso�bed requirements. . V e r City ot F�idley State ot Minnesota 3c. Prepare semi-annual report for MCES permit requi�ements. 3d. Attend continui�g educational classes to maintain operation certification. 3e. Safety checks (OSHA) 3f. Welihead Protection Program: Gather information Submit info in required tortnat 3g. Respond to Gophe� State One-Call requests. �Maintain the distribution system. BUDOET Z000 4a. Respond to customer requests for service. 4b. Check tor customer water leaks � other concems. 4c. Repair watermain breaks. 4d. Hydrant repair. 4e. Respond to system alarms 4f. Supervise construction and repair activities. 4g. Maintain water meters: Readings Repiacements Troubleshoot 4h. Water lateral maintenance including HRA abandonments. 4i. Unthaw frozen water laterals. 4j. Gate vaNe maintenanc�nspection. and filter piant maintenance. 5a. Maintain compressors , dehumidifiers, motors and pumps. 5b. Maintain chlorinators, ammoniators, injectors and generators. 'Sc. Repair minor electrical problems. 5d. Seasonat preparation of buildings. January � July Throughoutyear Monthly Continuous until 2001 Continuous Daily As needed As needed As needed As needed As needed Monthly As needed As needed As needed As needed March-October As needed 2 18 15 bidgs x12 =180 1 major dxumeM 1600 425 52 23 182 80 52 12 200 24 12 6 250 3 fifter plants! 12 bidgs 18 hrs 144 hrs 24 hrs 1000 hrs 1600 hrs 350 hrs 40 hrs 736 832 hrs ' 80 hrs 464 624 hrs 260 hrs 48 hrs 192 hrs 24 hrs 500 hrs 2280 Absorbed Absotbed Absorbed Absorbed Absotbed � Absorbed Absorbed Absorbed Absorbed Absorbed Absorbed Absorbed Absorbed Absorbed Absorbed Absorbed Absorbed Absorbed BUDOET Z000 CIly ot F�idley M� e�1 Yinn�s h K —^-- -- •------------ tios�f �fld OBJECTNE �6• Assist other departments in emergencies such as snow and ice removaL ACTMTIES: 8a. Assist other depaRments in emerge�cies. As needed winter-sp�ing 6 times 2� �� In ths Water Oe�nt there ara 4 fup-Wne employees and 2 s�acr►ai emPbYeas. 7Ms doa not consider 1200 houra ot v�atlon a1'�d wMness. , , .. 1. STREET PROGRAM Approximately 42% of our streets are over 30 years old with asphalt berms. For improved surface water drainage and increase street life we should be upgrading the streets with concrete curb and gutter plus new asphalt pavement. In order to schedule our surveying and design work, in-house, a definite plan is necessary for which areas or streets are proposed for improvement each year. To date, we have required the neighborhoods to submit a petition in support of a project after a preliminary public meeting on the annual project. This becomes very time consuming and it is not always easy to obtain a volunteer to walk the petirion. As an altemative, the council can by four-fifths vote approve an improvement project and as long as the assessments are below ZS%, any appeals are not material. To effectively complete a construcrion program we need direction on how much the council wants to complete in a given year and what areas the council wants to focus on. This is necessary so we can survey in the summer, design in the winter and award the contract in the spring. Accordingly, a policy should be established as to what streets/areas should be followed and if the project is to be petitioned or council initiated. 2. STREET SIGNS With the increasing request for roadway signage, staff would like a process to follow as a means of responding to residents inquiries. A proliferation of signs results in sign pollution. Some signs address temporary situations and become obsolete or unnecessary. A set policy would ensure a systematic process without precedent issues and serve all neighborhoods equally. A council position and process would allow us to address all the signs in the City plus any future requests received. 2 3. SNOWBIRDS Last year the council suggested we review the winter parking on City streets and address pushing of the snow inta the streets from driveways and pazking lots. We have provided you with a report and comparison of pazked cazs (snowbirds) for the past year and also a draft ordinance to prohibit parking on streets between November and April as well as a pushing snow into City streets. If the council is interested in adopting an ordinance this summer, we can use the remaining 4ime to inform the residents for next winter's compliance. 4. ICE CONTROL Currently we use salt as a major ice control measure in the area between TH 47 and TH 65 abov� Mississippi ��e�P:. Sand and a salt mixture is used in the remaining parts of the City. . - . .a yL . � vq. . Salt and chemical usage in the winter is beneficial in reducing ice at temperatures around 20°F. Sand is used as an abrasive to cut ice when temperatures are above freezing and to help with tracrion on icy streets. Salt has a tendency to remain on the street and is available and usable in subsequent snow and ice events. Sand has atendency Qf moving to the curb as traffic pushes it aside. Salt eventually is diluted by the water and is flushed out. Sand builds up in the gutters and storm pipes that needs to be picked up and disposed of. Salt is about three times as expensive as sand and has some environmental issues such as proper storage and containment. Increased use of salt requires either an addirional storage facility and/or an agreement to use the MnU4T facility in: Spring Lake Park. While this is convenient, it is time consuming to run all of our trucks there for loading. Therefon, a decision needs to be made on whether the Ciry is going to increase the use of salt for ice control and then we can address the mechanics to accomplish that. 5. 1��IAINTENANCE PERSONNEL In the last 10 yeazs, the Public Works department has been reduced by two personnel, one in streets and one in the park secrion. In the same period we have added 1.2 miles of new streets ,12.5 miles of bikc path, two parks and tcvo fire stations, plus 31 new playground azeas and now the East River Road and TH 47 corridors for maintenance. In addition, the public expectations are continuing to increase and demand more park services and improved maintenance activities such as grounds treatment, plantings and pickup. If we are to satisfy the increasing requests and maintain the same amount of service, we must address additional full- time personnel since the temporary labor farce is no longer readily available. Our concem is how we can accomplish the ever growing requests and establish a process for reviewing and prioritizing each new request in relationship to what specific areas support should be reduced or eliminated. 6. STREET LIGHTS While recent street surveys do not support additional street lighting, staff continues to receive requests for additional lighting. Part of these requests aze crime concerns, people think more lighring on the street would reduce crime and provide for safer walking and neighborhoods. Public Works concern is about the impact any decision that is made in our right-of-way and street upgrades. As we have now completed our MSAS street upgrade and aze addressing the remaining 80% of our city stre8ts, a street lighring policy should be confirmed. If a more generous street lighting policy is to be establishefl, we should incorporate this into our street upgrade and reconstruction projects to reduce future costs and property impact. 7. SPRINGBROOK CREEK Our storm water system is based upon surface flow and existing drainage systems. Sinee the City is now cssentially fully developed, the amount of runoff within the City is basically esiablished. The watersheds outside oi tht City are still continuing to develop. As a result, flow intensity and quantity is still increasing. Norton Creek, a small ditch, conveys a portion of Spring Lake Park and the northeast part of Fridley to Rice Creek with minimum erosion. Oakglen Creek also conveys a portion of Spring Lake Pazk and Fridley from the Burlin$ta� Northern railroad tracks to the Mississippi River. The channel is relarively stabilized but some erosion and tree damage is continuing due to the steep banks in its course. Rice Creek is being addressed by the residents and the 2 Rice Creek Watershed District improving the channel and reducing the creek erosion action. Springbrook Creek as it leaves the Nature Center is a concern due to the increasing development upstream in Coon Rapids and Blaine. The segment of Springbrook Creek between the Burlington Northern railroad and East River Road meanders through a number of residential properties that continue to experience erosion as the creek runs its course to the Mississippi River. There is about 1,5201ineal feet of banks affecting 21 properties that are being adversely impacted. There are no agencies currently interested in participating in any cost-sharing for stream bank improvements on Springbrook Creek. The City cost-share policy could amount to $50,000 and a residential cost of over $2,400 each. If the City is to continue to use the creek as a storm water conveyance and the residents aze to continue to expeience property loss and damage, is there a City interest to financially contribute to their problem. Staff s concern is focused on what if any plans or meetings should be addressed to the Springbrook Creek problem without a city council policy on funding this issue. � 8. iJNIVERSITY FENCE The cyclone fence aIong University Avenue has been a hot issue as it relates to City image and appearance. Originally the fence issue was focused on the appearance of the fence in front of the commercial properties between 57`� and Mississippi Street. In recent years, the term fence has been all inclusive on University Avenue from 44'� to 69�'. The fence also is an issue now with the accumularion of debris and growth on and under the fence line. Staffs issue deals with the amount of manpower required on TH 47 to maintain the appearance of the City to satisfy the many definitions of manicuring the right-of-way. If the fence is removed, debris would be reduced and mowing of the right-of-way would be simplified. Again, we are requesting council to provide staff a posirion on the fence removal and/or maintenance effort desired. 9. JACKSON STREET FLOODING The Jackson Street basement flooding has been an open issue for some time. During wet periods, these residents have to deal with water in their basements and damage to their property, disposal of the excess water and the public's concern with water in the streets. Granted the residents purchased those houses and the surface water drainage within the right-of-way is adequately handled. However, they continue to blame the City and ask for help to solve this problem. No obvious solution is available. A study of the geology of this area can possibly provide information on the extent and actions that may improve and even resolve this issue. But any action will undoubtedly require considerable funds and impact to the , neighborhood. Staff continues to receive inquiries on what the City can do. Our concern is that the council has not defined a p ition so we can respond to their inquiries. " . 10. MOORE LAKE the past, residents on Moore Lake have raised the issue of algae and weed infestation in the west basin of Moore Lake. At the same time the residents have not been interested in participating in funding any treatment proposal. 3 ? ..v ,- x With the Medtronic�development eminent, the Moore Lake summer appearance will probably become an issue again. DNR's lake treatment policy limits any effort to 75% of the lake azea and MPCA has specific permitting criteria for any dredging acriviries. In preparing for the expected appearance issues, staff is looking for council's guidance on what acrion or effort should be directed to the west basin of Moore Lake. a 4 a i� INTEROFFICE MEMORANDUM TO: WILLIAM W. BURNS, CITY MANAGER FROM: CHUCK MCKUSICK, FIRE CHIEF DATE: APRIL 14,1999 SUBJECT: DEPARTMENT GOALS - YEAR 2000 Subsequent to our meeting on April 5, the department's goals were revised. The second draft is attached for your review. It will be formatted by our Department Secretary. There are two items for which you wanted cost estimates: Objective #7 - Remodeling to provide separate dormitory facility for female firefi ters and com�lv with ADA. Regarding dormitory facilities, I am recommending that we simply redesign one or two of the offices to accommodate a hide away style bed. Our expenses will be for the becl and floor carpet, which we'11 absorb through the department's operating budget. - Installation of a wheel chair ramp to the front door of our offices, or from the apparatus floor to the offices, will be expensive. This will require changing doors, door frames, special railings, and probably an extension of the foyer if a ramp is installed from the outside to our front office door. Ron and Bob have not heen able to give me a cost estimate due to the short notice and thei� busy schedules, but it would have to be a Capitol improvement Project. Objective #5 - Provide 24 hour shift supervision. As you will note from our year end expenditures, we can absorb in.our Temporary Labor regula� hours account an increased hourly rate for the paid on call firefighters (actual of about $112,Q00 to budget of $168,000). The hourly rate premium would be applicable to scheduled duty versu's call back hours, and then applies only to the ten or so paid on call firefighters wha are qualified for the position. Our increased labor cost wili be less than $1,000 per year. I cannot project the cost for full time firefighters since this would be a collective baxgaining subject, and I do not know at this time how many would be interested in accepting the additional responsibility, and of those, who would qualify. Given the fact that we will be filling a full ti� position in year 2000 with a lower paid employee, I think we should have a workable budget margin in the full time labor account. _� Sheetl • Y2K FIRE DEPARTMENT GOAIS 8 OBJECTIVES Revised 4114\99 OBJECTIVE PERF. MEASURE UNITS COSTS BUDGET IMPACT Obiective #1 Repiace water rescue equipment ' Activities 1 a.. Compile OSHA and Feb 0 NW Coast Guard safety req's. 1 b. Purchase Zodiak inflatable March 1 $5,000 New Money rescue boat. 1 c. Retain trainer to teach ali April 1 $1,200 Absorb firefighters. Objective #2 Improve safety of annual � I.S.O. testing process for fire hose - Activities 2a. Purchase fire hose test unit January 1 $2,600 New Money 2b. Schedule testing. January 1 0 N1A Obiective #3 Refurbish old "heavy duty" rescue squad. Activities 3a. Complete design modifications January 1 $500 Absorbed 3b. Obtain estimates February � 0 NW 3c. Complete modifications 1 $3,500 Absorbed to include hazardous materials . response equipment Sept Page 1 � cj Sheet1 2 Obiective #4 . Replace Rescue Power Unit Activities 4a. Solicit quotes for portable ; power unit that powers the` "Jaws of Life" and metal cutter. Febnuary 4b. Purchase unit May 1 $4,800 New Money Obiective #5 Provide 24 hour shift supervision Activities 5a. Design a "shift supervisor" training and selection process January 1 0 NW 5b. Start training program March 1 $1,000 Absorbed 5c. Initiate selection process May 6 $2,500 Absorbed Obiective #6 Evatuate impact of future economic development on fire departmenYs fire suppression � capabilities Activities 6a Draft study objectives January 1 0 N1A 6b. Retain consultant January 1 0 N1A 6c. Complete study March 1 $2,500 Absorbed 6b. Submit to Council September 1 0 N1A Obiective #7 Remodel Station 1 to provide � - facilities for female firefighters, and also comply with ADA. � Activities: 7a. Prepare specifications. January 1 0 N1A 7b. Submit specifications and March cost estimate for inclusion in ' future budget. Page 2 r Sheetl Obiective # 8 Draft plan for a financially self supported Residential Rental Property Inspection Program Activities 8a. Conduct survey of surrounding communities' programs & license fees February 0 8b. Project license fees and program February 0 expenses for 5 year period. 8c. Prepare a list which sorts compliant and non compliant properties. April 0 8d. Identify the additional inspection and administrative costs for chronic September 0 non compliant rental properties. 8e. Draft legislative recommendations for Council review October 0 Objective #9 Design and construct a permanent Training Center classroom facility Activities 9a. Coordinate planning analysis January 0 with other depts. and Anoka Technical College 9b. Prepare budget estimate of N1A N1A N�A NW NW NW rental �ncome from site users. March 0 N1A 9c. Prepare design and cost estimates April 0 NW 9d. Submit design, cost and funding strategy for approvaL October 0 �N1P► Page 3 Sheetl Objective #10 Prepare analysis of future facility needs for the fire department Activities 10a. Survey facility needs of January 0 New Brighton and Columbia Heights 10b. Analyze the service demands for February 0 each fire department. 10c. Evaluate the potential for shared May 0 facilities and equipment. 10d. Submit report to Council. October 0 Page 4 N�A NW N1A I�►�_l ,;.. ,.: ' ,I ■ BUDGET 2000 City of F�idley GOALS and OBJECTIVES Fund .: ! DepartmeM ; > Dtvision; : 10t Generai func! 04 Police 40+ Poli�e ` PERFORMANCE ! ; ; COS7S/ : , BUDGE7 : OBJECTIVES/ACTIV[TIES MEASURES UNITS :: . �JCPLAIitl�►TfdN 1NlPI��T ..;:; OBJECTIVE #1 Provide training to all police personnel on the new County Wide record keeping softwa re ACTIVITIES 1 a. Training for eight ISU staff members Eight staff trained by 8 Absorbed 1/1l00 1 b. Training for six patrol supervisors Six police supervisors 6 Absorbed trained by 2N/00 1c. Training for four investigators Four police investiga- 4 Absorbed tors trained by 2/15/00 1d. Training for three police administrators Three police admin- 3 Absorbed administrators by 3/1/00 1e. Training for twenty four police officers Twenty four police 24 Absorbed officers by 10/31/00 1f. Train other support staff Train other support staff ?? Absorbed by 12/31 /00 OBJECTIVE #2: Provide training to all police officers on the Train 38 officers 38 Absorbed remote booking station by 2/1/00 OBJECTIVE #3: Increase police information on the city web page. ACTIVITIES 3a. Research the possibility of putting crime Research completed Absorbed statistics on the Fridley web site. by 9/1/2000 3b. Research the possibility of putting Research completed Absorbed crime maps on the Fridley web site by 9/1/2000 BU�DGET 2000 City of Fridley GOALS and 06JECTIVES Fund DeparEment Division ': 101 GeneraEfund ' 04' Police 4Q :Pol�ce; PERFORMANCE ' ! :COSTS/ '!: �#UDGEY. OBJEeTiVESlACTIVFTIES !: MEASUR�S UNITS ;;. . EXP[./�fI�ET(Of�[ 1MPACT. ` _..___ __.. OBJECTIVE #4: Adjust the tasks to be performed by the Information Service Unit to allow them to perform some of the tasks that use to be done by the Special Projects staff. ACTIVITIES 4a. Assign one staff member from ISU to Assignment made by Absorbed support the Crime Prevention program 2/15/00 4b. Adjust 4he hours of the police ISU unit Adjustment made by Absorbed to allow an ISU staff member to work on 2/15/00 Crime Prevention activities OBJECTIVE #5: Conduct a staff analysis of the Investigative Analysis completed by Absorbed unit to determine the number of staff 6/1/00 needed to perform the job of investigation. OBJECTIVE #6: Reduce accident and semaphore violations at controlled intersections. ACTIVITIES 6a. Conduct a study of accident reports Study to be completed Absorbed occurring at semaphore controtled by 9/1/00 to determine problem intersections. 6b. Using Reserves, Explorers and CSOs Completed by 11/1/00 Absorbed to watch problem intersections to determine the best time to pertorm enforcement activities. 6c. Using two officer patrol teams conduct Completed by 12/1/00 Absorbed enforcement activities at five intersections. OBJECTIVE #7: Improve Crime Prevention in Multi family housin Rental Pro erties BUDGET 2000 City of Fridley G�ALS and OBJECTIVES __ ...... __ _._ ._ _ ._ Fund ' ` DeparimeM < :` Liiv€sron ;: 101 Genera[ Fund ` 04; Police ; ;. 4Q;'Polic� ... PERFORMANCE CdS`r`S� �U[�GET ;; ' OBJECTIVES/ACTN[TIES ' MEASURES ClNiTS ' EXPE.AfriAT10N 1MPACT. .; ACTIVITIES 7a. Assign a Rental Housing NRO Compieted by 6h/99 Grant money 7b. Increase police participation Completed by 1/30/00 Absorbed the apartment manager coalition 7c. Work towards city wide Crime ' Completed by 91/00 4 complexes Absorbed Free Multi-housing OBJECTIVE # 8: Work with other county agencies to form a domestic violence response team to provide more evidence for domestic prosecution ACTIVITIES Sa. Research the possibility of obtaining Grant research to be ' Absorbed a grant to fund the team completed by 1/20/00 8b. Conduct a study to determine the Study to done by 4/1/00 Absorbed tasks the unit should pertorm and a method of operation for the team 8c. Provide training to response Training to be provided Abso�bed team members by 6/1/00 8d. Implement the domestic response Activated by 7/1/00 GranU team Absorbed OBJECTIVE #9: � Research the feasibility of accessing potice records from the police cars ACTIVITIES 9a Determine what equipment, softeware Completed by 3/2000 absorbed and communication links would have to be put in place to accomplish the access BUDGET 2000 City of Fridley GOALS and OBJECTIVES _ _ _ _ _. _ _ __ . ._. _ __ _ _ _ __ _ _ _ _ _ _. . _ _ __. . _ _ _ _ _ . _..._. .. _._.. _ _ _ ...._.. ___... ___ .. Fund ? Depa�tme� div�sian 101 Generai Fund 04 Police ' > ' �#El:. Police�:: ;; ''PERFORMANCE : COS7S/ :' BUD�ET '' OBJECTIVES/ACtlVCiIES >: MEASUit�S UNITS > EXPLANit1TION IMPL�CT: '`: 9b Determine the costs of the equipment, Completed by 42000 absorbed software and communication links that would be needed 9c Find funding sources for the project. Completed by 11/2000 abosorbed OBJECTIVE # 10 Deploy Automatic External Defiblaters (AEDs) in Fridley police cars to increase the chances of survival of cardiac arrest victims ACTIVITIES 10a. Train and certify 38 police Training provided by Absorbed officer in the use of the AEDs. 1/30/00 10b. Obtain money to purchase 5 additional AEDs to equip the entire marked fleet with the devices ' Look for grant money for the purchase Completed by 2/30/00 Absorbed • Look into obtaining the money from Completed by 2/30/00 Absorbed donations 10c. Purchase 5 additional AEDs Completed by 12/01/00 � 5 units 312,500 Grant and/or Donation OBJECTIVE # 11 Improve emergency preparedness for disaster situations . ACTIVITIES 11a. Update the City of Fridley's Basic Completed by 9/1/00 Absorbed Emergency Plan 11 b. Review standard operating Competed by 9/1/00 Absorbed procedures as feferred to in basic plan BUDC3ET 2000 City of Fridley GOALS and OBJECTIVES Fund DeparimeM Division . :; 101 General'Fund : 04' Police 4Q ; Poi�ce i PERFORMANCE ': C0373t BUDGET `: OBJECTIVES/ACTIVITIES ' MEASURES UN1TS ! EXPLANI4YION IMPACT. :: 11c. Develop and organize resource Completed by 9/1/00 . Absorbed guide 11d. Conduct two table top exercises Completed by 9/1/00 ' Absorbed 11e. Continue networking with Completed by 12/31/00 Aborbed hazardous chemical faciiities through participation in the North Metro CAER � organization 11f. Research use of technology to Completed by 12/31/00 Absorbed improve capabilities OBJECTIVE # 12 Add a Senior High Resource Officer to the staff to help reduce juvenile problems in Fridley ACTlVITIES 12a. Research and apply for any and Completed by 1/1/00 Absorbed and all available grants for funding for an additional officer 12b. Using the money provided by the Completed by 3/1/00 $45,000 Grant above activities hire an additional police officer to fill the resource position. 12c. Conduct a selection process to Completed by 9/1/00 Absorbed chose an officer to fill the resource position. 12d. Provide training for the officer Completed by 9N/00 Absorbed OBJECTIVE # 13 Provide Microsoft Trainng to Staff members to increase their efficiency BUDGET 2000 City of Fridley GOALS and OBJECTIVES ____ _ _ _ ___ _ _ _ _ _ _ _ _ _ __ _ . . __ __ _ _ . ......_.. _ _ _.__ .... _ Fund Depa�tmeet Division < 10t Generai Fund' 04 Police 40 police . ' PERFORMANCE > ; `! > ..:.COSTSf ;;. .. �3UQGET ; OBJECTIVES/ACTN[TIES ' MEASURES UN1TS' EXPL.AN�tTIOIt[. IMI��►LT...: ; _ _ _ ___ _ _ _ _ _ . ACTIVITES 13a. Provide 8 hours of Microsoft Word Completed by 5/1/00 8 ISU Staff $1,600 New money training and 8 hours of Access training , to each ISU staff member 13b. Provide 16 hours of Microsoft Word Completed by 9/1/00 4 investigators $800 New money training to each member of the Investigative staff 13c. Provide 48 hours of Microsoft Word Completed by 12/1/00 3 adiministrato $600 New money training to the administrative staff & 1 secretary 13d. Provide 16 hours of Microsoft Word Completed by 12N/00 4 sergeants $1,200 New money training to each of the patrol supervisory 8 2 corporals staff 13e. Provide 8 hours of Mircosoft Word Completed by 12/1/00 23 officers $2,300 New money training to each of the patrol officers 13f. Provide 24 hours of Microsoft Word Completed by 12/1/00 2 staff members $400 New money training to each of the Special ProjecYs staff