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02/22/1999 - 00000443THE MINUTES OF THE REGULAR MEETING OF THE FRIDLEY CITY COUNCIL OF FEBRUARY 22, 1999 The Regular Meeting of the Fridley City Council was called to order by Mayor Jorgenson at 7:36 p.m. PLEDGE OF ALLEGIANCE: Mayor Jorgenson led the Council and audience in the Pledge of Allegiance to the Flag. ROLL CALL: MEMBERS PRESENT MEMBERS ABSENT Mayor Jorgenson, member Billings, member Bolkcom None APPROVAL OF MINUTES: Councilmember Barnette, Council- Councilmember Wolfe, and Council- Regular City Council Meeting of February 8, 1999: MOTION by Councilmember Billings to approve the minutes of the Regular City Council Meeting of February 8, 1999 as presented in writing. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, MAYOR JORGENSON DECLARED THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS: 1. RECENE THE PLANNING COMMISSION MINUTES OF FEBRUARY 3, 1999: RECENED PLANNING COMMISSION MINUTES OF FEBRUARY 3, 1999. 2. APPROVE AGREEMENT FOR CURBSIDE RECYCLING SERVICES BETWEEN THE CITY OF FRIDLEY AND BFI WASTE SYSTEMS OF NORTH AMERICA, INCORPORATED: Mr. Burns, City Manager, explained that this would be a three-year contract with BFI. It would provide weekly curbside recycling services for Fridley FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 22, 1999 PAGE 2 residents, with collection days, items collected and penalties to remain the same. The term of the contract would run from April 1, 1999 to March 31, 2002. The contract cost would be $210,640 which was $41,180 under the 1999 budgeted amount. APPROVED AGREEMENT FOR CURBSIDE RECYCLING SERVICES BETWEEN THE CITY OF FRIDLEY AND BFI WASTE SYSTEMS OF NORTH AMERICA, INCORPORATED. 3. APPROVE AMENDMENT TO THE JOINT POWERS AGREEMENT FOR THE 57TH AVENUE IMPROVEMENT PROJECT: Mr. Burns, City Manager, explained that this amendment identifies new costs and the sharing of costs between the County of Anoka and the City of Fridley. The additional costs would be $67,583.45, which would be split evenly between the County and City. The amendment would also establish the County's payment to the City for construction engineering. APPROVED AMENDMENT TO THE JOINT POWERS AGREEMENT FOR THE 57TH AVENUE IMPROVEMENT PROJECT. 4. RECENE BIDS AND AWARD CONTRACT FOR THE REPAIR OF WELL NOS. 8 AND 11: Mr. Burns, City Manager, explained that staff received two bids for repair of Well Nos. 8 and 11. Staff recommended that the bid award for repair of Well No. 8 be awarded to Bergerson-Caswell in the amount of $21,756.50. Staff also recommended that the bid for the repair of Well No. 11 be awarded to Mark Traut Wells in the amount of $34,325. These amounts are less than the $60,000, which was budgeted for these well repairs. RECENED BIDS AND AWARDED CONTRACT FOR THE REPAIR OF WELL NO. 8 TO BERGERSON-CASWELL IN THE AMOUNT OF $27,756.50, AND FOR THE REPAIR OF WELL NO. 11 TO MARK TRAUT WELLS IN THE AMOUNT OF $34,325. 5. RECENE BIDS AND AWARD CONTRACT FOR THE PURCHASE OF A TANKER/FLUSHER TRUCK: Mr. Burns, City Manager, stated that the City received two bids for this purchase; one of which did not meet specifications. Therefore, staff recommended that the bid be awarded to Ruffridge-Johnson of Minneapolis in the amount of $98,613.29. This amount takes into account a warranty option FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 22, 1999 PAGE 3 and a$7,500 credit for a trade-in. Mr. Burns noted that this vehicle was principally used for ice maintenance and landscape watering. RECENED BIDS AND AWARDED CONTRACT FOR THE PURCHASE OF A TANKER/FLUSHER TRUCK TO RUFFRIDGE-JOHNSON OF MINNEAPOLIS IN THE AMOUNT OF $98,613.29. 6. RECENE BIDS AND AWARD CONTRACT FOR SANITARY SEWER REPAIR PROJECT NO. 320: Mr. Burns, City Manager, explained that the City received bids from four contractors for re-lining sanitary sewer lines on 68th Avenue between Madison Street and Highway 65. Staff recommended that the bid be awarded to the low bidder, Visu-Sewer Clean & Seal, Inc. of St. Louis Park in the amount of $125,370.40, which would be well within the budgeted amount of $170,000. RECENED BIDS AND AWARDED CONTRACT FOR SANITARY SEWER REPAIR TO VISU-SEWER CLEAN & SEAL, INC. OF ST. LOUIS PARK, MINNESOTA, IN THE AMOUNT OF $125,370.40. 7. RESOLUTION NO. 18-1999, AUTHORIZING CHANGES IN APPROPRIATIONS FOR THE GENERAL FUND AND THE CAPITAL IMPROVEMENT FUND THROUGH DECEMBER 31, 1998: Mr. Burns, City Manager, explained that these changes have been requested as a result of donations and other unforeseen revenues and expenditures. The General Fund revenue and expenditure adjustments amount to $17,482, with $15,282 being accounted for by revenues and expenditures for the City's firefighters pension contribution. The capital improvement adjustment of $13,000 is for treatment of contaminated soil at the municipal garage. APPROVED THE ADOPTION OF RESOLUTION NO. 18-1999, AUTHORIZING CHANGES IN APPROPRIATIONS FOR THE GENERAL FUND AND THE CAPITAL IMPROVEMENT FUND THROUGH DECEMBER 31, 1998. 8. APPROVAL OF 1999 RE APPOINTMENTS TO CITY OF FRIDLEY COMMISSIONS: Mr. Burns, City Manager, noted that all of the current board or commission members whose terms expire on April 1, 1999 have indicated that they would like to be reappointed to an additional term. FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 22, 1999 PAGE 4 APPROVED 1999 RE APPOINTMENTS TO CITY OF FRIDLEY COMMISSIONS. 9. APPOINTMENTS: CITY EMPLOYEES: Mr. Burns, City Manager, explained that staff recommended the appointment of Nicholas Kaufer as Patrol Officer. Mr. Kaufer has a Bachelor of Science Degree in Law Enforcement from the Metropolitan State University and also completed a law enforcement skills course at the Minneapolis Community College. He served as a police officer with the Minnesota State Fair Police Department and has been a reserve officer with the Bayport Police Department. Mr. Burns also added that staff recommended the appointment of Michael Stalboerger to the Streets Maintenance position. Mr. Stalboerger has been working as a driver for Browning Ferris Industries (BFI) for the past nine years. APPROVED THE APPOINTMENT OF NICHOLAS KAUFER TO THE POSITION OF FRIDLEY POLICE OFFICER AND THE APPOINTMENT OF MICHEL STALBOERGER TO THE STREETS MAINTENANCE POSITION. 9(A). RESOLUTION NO. 21-1999, REQUESTING STATE AID CONSTRUCTION FUNDS FOR THE RNERVIEW HEIGHTS PROJECT: Mr. Burns, City Manager, explained that this resolution was a request for population funds within the Minnesota Department of Transportation's state aid account for off-system use. APPROVED THE ADOPTION OF RESOLUTION NO. 21-1999, REQUESTING STATE AID CONSTRUCTION FUNDS FOR THE RNERVIEW HEIGHTS PROJECT. 10. CLAIMS: APPROVED THE PAYMENT OF CLAIM NOS. 85488 THROUGH 85779. 11. LICENSES: APPROVED LICENSES AS SUBMITTED. FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 22, 1999 PAGE 5 12. ESTIMATES: APPROVED ESTIMATES AS FOLLOWS: Newquist & Ekstrum, Chartered 301 Fridley Plaza Office Building 6401 University Avenue N.E. Fridley, MN 55432 Services Rendered as City Prosecuting Attorney for the Month of November, 1998 $16.605.00 MOTION by Councilmember Barnette to approve the consent agenda, with the inclusion of Item 9(A). Seconded by Councilmember Wolfe. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, MAYOR JORGENSON DECLARED THE MOTION CARRIED UNANIMOUSLY. ADOPTION OF AGENDA: MOTION by Councilmember Billings to approve the adoption of the agenda. Seconded by Councilmember Barnette. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, MAYOR JORGENSON DECLARED THE MOTION CARRIED UNANIMOUSLY. PUBLIC HEARING: 13. RNERVIEW HEIGHTS AREA IMPROVEMENT PROJECT NO. ST. 1999-1: MOTION by Councilmember Bolkcom to open the public hearing at 7:50 p.m. and to waive the reading. Seconded by Councilmember Wolfe. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, MAYOR JORGENSON DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING WAS OPENED AT 7:50 P.M. Mr. Flora, Public Works Director, provided a summary and diagrams of the proposed improvements. The project consists of upgrading all of the streets in the area, west of East River Road and north of 79th Way, replacing asphalt curbs with new concrete curb and gutter and new asphalt surfaces, sanitary sewer improvements and a new storm water system terminating at a detention pond at 79th Way and Riverview Terrace. FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 22, 1999 PAGE 6 Additionally, a flood control structure would be constructed to prevent flooding of the Mississippi River through Stonybrook Creek. He explained that the project does not allow for a separate bike path to be constructed, but that street parking would be forbidden on Riverview Terrace to allow for a bike lane. Mr. Flora said staff hoped to have the construction completed by October of 1999. The assessment hearing would likely then be held in November, where more accurate assessment figures would be available. At this time, it appeared that the costs would not exceed $14.00 per front foot for the concrete curb and gutter and would not exceed $1,000 per property for the storm water assessment. The assessments could be paid as a part of the resident's taxes over a fifteen-year period with interest, or they could pay the assessments in full. Additionally, there would be a senior deferral process for those who are eligible. Mayor Jorgenson noted that there are properties that consist of more than one lot or parcel. In this instance, it would be advantageous to the property owner to combine the lots under one PIN number so that the property is looked upon as one lot for assessment purposes. To accomplish this, property owners should contact the city assessor. Mr. Kevin Holman, 571 79th Way N.E., asked if the new road would be raised. If so, he asked what effect it would have on his property. Mr. Flora noted that the road would be raised, but a new driveway would be provided from the road down to his garage (Mr. Holman noted, however, that he does not currently have a garage). Mr. Holman asked if the concrete slab being constructed as part of the flood control structure would enable people to park there. Mr. Flora noted that there would be grass around the slab, so it will likely be looked upon as a boulevard. Mr. A1 Stahlberg, 8055 Riverview Terrace, asked if a sidewalk would be put in as noted on the backside of the notice under construction items. Mr. Flora noted that there are no plans for sidewalks as a part of this project. Ms. Deb Strand, 590 Hugo Street, stated that she has experienced sewer problems and wondered if the sewer work would be included as part of the project, or if it would be a separate charge to the residents. Mr. Flora noted that the sanitary sewer improvements would be completed in conjunction with the project. However, he noted, that her property is not identified as a problem property. Ms. Strand replied that her property is 50 feet from the sewer connection. When the City scoped out her sewer there was 79 feet of sewer system. She would like to have the line straightened out. She wondered if this could be done. Mr. Flora told her that if she would like to do so, now would be the ideal time; however this cost would be her responsibility. If she FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 22, 1999 PAGE 7 wished to proceed, Mr. Flora asked that she contact a plumber and have them contact him directly. Councilmember Billings noted that the only sanitary sewer work, which would be paid for by the City as a part of this project, would be the work that needs to be done in the right-of-way. Any additional work, which may be necessary from that portion of the line to the residents home, is a cost that would need to be paid for by the resident. Mr. Garland Lagesse, 7951 Broad Avenue N.E., stated that he received a letter of a potential sewer problem at his property, and that the City needed to come out to his property to further assess the situation. However, when they came out they were only able to get out approximately 60 feet with the camera. They were told that someone would get in touch with them; however, to date he has not heard from anyone. Mr. Flora noted that the problem has been identified as a repair job at the street. He apologized that staff has not gotten back to him. Mr. Flora noted that it is sometimes difficult to determine when televising the line whether the problem exists at the main sewer line or at the house connection. This resident noted that it was possible that there are problems between the area that they were able to televise from his house and the main line (approximately 100 feet). Mr. Flora asked that the resident contact Jim Brindley, Sewer Supervisor, for further information. Mr. Flora informed residents that during construction, residents would be able to get to their properties. However, when the new concrete curb and gutters are put in, it would be necessary to stay off the concrete for a period of time. During that time, residents would be notified and would be able to park on the streets. Mr. Dennis Micke, 621 Lafayette Street, asked why staff hasn't looked at the option of directed curbing which would take surface water and direct it above ground rather than tearing up streets and putting in a new system to direct water flow underground. It seems like direct curbing would be more cost effective. Mr. Flora noted that part of the purpose in putting in a new system is to bring much of the runoff into a detention pond where the sediments are settled, and therefore, provide for a better quality of water to the river. It would also provide for ground water recharge. Additionally by having a system underground, the pipes can be sloped downward regardless of the alignment of the roadway. Mr. John Maloy, 8051 Broad Street, stated that he has experienced problems with his driveway. The slope of it is rather steep, and he already has problems with his vehicle when entering/exiting his driveway. He wondered how his property would be affected with the new road. Mr. Flora stated that they are doing as much as they can to try to FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 22, 1999 PAGE 8 match the existing driveways. However, he would like to come out to the property to look at the situation so that any potential problems can be corrected. Ms. Deb Wagner, 681 Ely Street, asked why Riverview Terrace was being widened. She noted that the roads in the Christianson Crossing development are substantially narrower. Councilmember Bolkcom noted that the Christenson roads are private roadways, which are also privately maintained. Mr. Larry Miskowiec, 440 Ely Street, asked what would happen if the project is not completed by winter. He also wanted to know if construction would be done during the night. Mr. Flora stated that he does not foresee a problem in completing the construction before winter. He noted that it is possible that construction would begin early in the morning and that it could continue into the evening. However, it is unlikely that any construction would take place during the night. The hours of work, however, would largely depend upon the weather. One resident voiced his concern about the detention pond and whether it will become a mosquito "breeding ground". Mr. Flora noted that typically any rainwater would drain off relatively fast. He did not foresee this being any greater a problem than the rainwater accumulating in areas of the park. Mr. A1 Stahlberg asked how the sand on the streets would affect the water run off. Mr. Flora noted that Fridley has a very aggressive street sweeping program. It is likely that most of the sand accumulated during the winter months would have been removed by then. Mr. Stahlberg stated that he felt a smooth ditch would be far easier to clean out than gravel one. Mr. Dave Ruschy, 584 Janesville, stated his concerns about access to his property with this construction and the East River Road construction. Mr. Bob Hashier, 600 Kimball Street, stated that his concern is about re-routing traffic to Kimball Street, Fairmont Street or 79th Avenue during the East River Road construction. He felt that it would create a lot more traffic in his neighborhood. He also noted that a traffic signal was badly needed at the end of Kimball Street or Fairmont Street. In response to a concern addressed by a resident about oil residue deposits, etc., Mayor Jorgenson stated that she felt it was the responsibility of each resident to see that their FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 22, 1999 PAGE 9 vehicles are not dripping oil onto the streets. However, it would be far better to have a residue buildup on the rocks than have it go into the river. One resident asked if it is necessary to have grass around the detention pond. Mayor Jorgenson noted that there are other options, however grass would provide a more aesthetically pleasing appearance. Councilmember Barnette took this opportunity to thank Councilmember Bolkcom for her efforts in working with the Riverview Heights residents on this project. Council- member Barnette stated his appreciation to all residents who took the time to come to the meeting, noting that this project will be a great improvement to their neighborhoods. Councilmember Bolkcom stated that she also is appreciative to those residents and the input she has obtained. She stated that she hopes they all will see the benefits of this project. MOTION by Councilmember Bolkcom to close the public hearing at 8:55 p.m. Seconded by Councilmember Billings. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, MAYOR JORGENSON DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING WAS CLOSED AT 8:55 P.M. NEW BUSINESS: 14. RESOLUTION NO. 19-1999, ORDERING FINAL PLANS AND SPECIFICATIONS AND ESTIMATES OF COSTS THEREOF: RNERVIEW HEIGHTS AREA IMPROVEMENT PROJECT NO. ST. 1999-1: MOTION by Councilmember Bolkcom to approve the adoption of Resolution No. 19-1999 Ordering the Final Plans and Specifications and Estimates of Costs Thereof: Riverview Heights Area Improvement Project No. ST 1999-1. Seconded by Councilmember Barnette. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, MAYOR JORGENSON DECLARED THE MOTION CARRIED UNANIMOUSLY. FRIDLEY CITY COUNCIL MEETING OF FEBRUARY 22, 1999 PAGE 10 15. RESOLUTION NO. 20-1999, RECENING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS: RNERVIEW HEIGHTS AREA IMPROVEMENT PROJECT NO. ST. 1999-1: MOTION by Councilmember Bolkcom to approve the adoption of Resolution No. 20-1999, Receiving Final Plans and Specifications and Ordering Advertisement for Bids: Riverview Heights Area Improvement Project No. ST 1999-1. Seconded by Council-member Billings. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, MAYOR JORGENSON DECLARED THE MOTION CARRIED UANIMOUSLY. 16. INFORMAL STATUS REPORTS: Mayor Jorgenson noted that the City's Web Page is up and running. For further information, contact Bill Champa at the Municipal Center. Ms. Barbara Dacy, Community Development Director, noted that the North Metro Home and Garden Fair will be held on Saturday, February 27 from 9:00 a.m. to 3:00 p.m. at the Mounds View Community Center. This is a joint effort between several cities and will provide homeowners with information about home improvements and remodeling options. Councilmember Bolkcom stated that members of the 50th Anniversary Task Force have been putting together a commemorative booklet, which will be coming out in Focus News in March. ADJOURN: MOTION by Councilmember Bolkcom to adjourn the meeting. Seconded by Council- member Barnette. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, MAYOR JORGENSON DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE FEBRUARY 22, 1999 MEETING OF THE CITY COUNCIL WAS ADJOURNED AT 9:05 P.M. Respectfully submitted, Tamara D. Saefke Nancy J. Jorgenson Recording Secretary Mayor