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12/9/2002 - 4768OFFICIAL CITY COUNCIL AGENDA CITY COUNCIL MEETING DECEMBER 9, 2002 � � C7TY f}F FRILtLEY FRIDLEY CITY COUNCIL MEETING OF DECEMBER 9, 2002 7:30 p.m. - City Council Chambers Attendance Sheet AL€ASF ARINT NAMF,_ADDRFSS__A_ ND /T€M NUMBFR YOU ARF INTFRFSi�D /_N__ Print Narne (Clearly) Address Item No. .. - � , _ �- , � - _. .� �� : � C:_� ` { -- _ � G � �-:� -, �. y-r �_�: J,� . ,,� ,i ; �, ,'% j� `11 _ � � ��` � ll I/f � t- / `t� (- � 5 � ) � . 1 ' � � L �- l � . tC� i �� ,' �_ i I, �� < 3 -% �° < � ` . � u /� , i`,�' .- �` � � � � �� r,` -""� �� .� ,_ L � �'� � _ .. � � ._ � r _�. Y / . , � - , ! , n ` '' i j�,. "'� t�� fz } �,`'� �/ �, _i .�. 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' ( / t r 'i � ' } ... _ t . ._ � . • � * ,� 9 /l n � � � . } p F : .� ! . ..� . �. . �� i,�� + � ! \.� i S �i i`- t {l,' � �/r- � �� L °� °, , r � _\ � : C , /i �- .� �, �� ;.:.�. � ;�...s;.- -� �. : _> �i. -� i�; �- .- 4 4 J� ��.... � � � � )�� ( r.. f 1 n ,�._. , . a !�'� 3 d ,J , �. p �.w. // i/,q . f j 1(/ j V C�d�di_ �� `',} ;,:/ " /1 f i.r�l� � f .1 �r,� ��. l l �f �r. C �I � ` )l _� 4�� t � / 1 � � � CITY COUNCIL MEETING OF DE��MBER 9, 2002 CfTY QF FRIDIEY The City of Fridley w711 not discriminate aQainst or harass anvone in the admission or access to, or treatment, or employment in its services, proarams, or activities because of race, color, creed, religic,n, national origin, sex, disability, a�e. marital status, sexual orient�tion or status with regard to public assistance. Upon request. accommodation ��ill be provided t� allow individuals with disabilities to participate in any of Fridle�'s services, programs, and activities. Hearing impaired persons who need an interpreter or other persons with disabilities who require auYiliary aids should contact Roberta Collins at �72-3�00 at least one week in ad�ance. (TTDi�72-3�34) PLEDGE OF ALLEGIANCE. APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: City Council Meeting of November 18, 2002 OLD BUSINESS: 1. First Reading of an Ordinance Amending Chapter 6 of the Fridley City Code Repealing the Human Resources Commission (Tabled November 4, 2002) ..................................... 1- 3 2. Second Reading of an Ordinance Amending Chapter 102 of the Fridley City Code Repealing the Police Commission (Tabled November 18, 2002) ...................................................................................................... 4 - 5 FRIDLEY CITY COUNCIL viEETING OF DECEMBER 9, 2002 PAGE 2 APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS: ' 3. Approve 2003 Sixty-Day Action Application �� Deadlines for the Planning Commission and .� Appeals Commission Meetings .................................................................... 6- 15 0 0 4. Receive Bids and Award Contract for the Commons Park Parking Lot Phase I Improvement Proj�ect No. „ 48 ....................................................................................................... 1 c� - 18 5. Approve City of Fridley Street Reconstruction and Maintenance Policies .................................................................................... 19 - 27 6. Approve Partnership Agreement between the City of Fridley and the Minnesota Department of Transportation.............................................................................................. 28 - 43 7. Approve Joint Powers Agreement between the City of Fridley and the Anoka County Highway Department - for the East River Road Improvement Project .............................................. 44 - 54 ., 8. Resolution in Support of an Application for a Minnesota Lawful Gambling Premise Permit for Fridley Totino " Grace High School (Sharx Night Club, 3720 East River Road) (Ward 3) ............................................................................................. 55 - �G 0 FRIDLEY CITY COUNCIL 1VIEETING OF DECENIBER 9, 2002 PAGE 3 APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS (CONTINUEDI: 9. Claims ............................................................................................................. 57 10. Licenses ....................................................................................................... 58 - 61 11. Estimates ....................................................................................................... 62 ADOPTION OF AGENDA. OPEN FORUM, VISITORS: Consideration of items not on Agenda — 15 minutes. ' PUBLIC HEARlNG: _ 12. Consideration of the 2003 City of Fridley Budget....................................................................................................... 63 , 13. Consideration of Granting Approval to a Project Under State Law Providing for Conduit Financing for Totino-Grace High School(Ward 2) ................................................................................................... 64 - 65 � t ' � FRIDLEY CITY' COUNCIL �IEETI�IG OF DECE�IBER 9, 2002 PAGE 4 OLD BUSINESS: 14. Special Use Permit Request, SP #02-08, by Van-O-Lite, to Allow Exterior Storage of Materials in a C-2, General Business District, Generally Located at 5945 University Avenue N.E. (Ward 1) (Tabled October 28, 2002) ............................................................ 66 - 70 '� 0 NEW BUSINESS: 15. Resolution Giving Preliminary Approval to a Project Pursuant to Minnesota Statutes, Section 469.154, and Authorizing the Submission of an Application to the Minnesota Department of Trade and Economic Development and the Preparation of Necessary Documents (Totino-Grace High School Project) (Ward 2) ....................................................................................................... 71 — 73 16. Informal Status Reports .................................................................:...........:......... 74 �� • 0 � � PETITION �"�R 62ND WAY �IAINTEl�ANCE �Ve are petitioning that the city of Fridley continue to maintain and snowplow the western portion of 62°d Way in front of Gibsons, Harris, and Potaseks' property as the city has done for 4� years. NAME ADDRESS i i 7 .!'. � � S 2 j� i v cf + l 3 � � �� (le..�` � � _ , _ � . , �►_ _ - - -- ----- - - - ��■ . � PETITION FOR 62`�D WAY MAINTENANCE �Ve are petitioning that the city of Fridley continue to maintain and snowplow the western portion of 62°d Way in front of Gibsons, Harris, and Potaseks' property as the city has done for 4� years. NAME ✓ �� ` .��• 6 5 71 dU1 A��s � �< ,. �� Sr, �� )�,�i - : i�.✓I. �/� ��, 3 � �� PETITION FOR 62�D WAY 1VIAINTEIV�NCE tiVe are petitioning that the city of Fridley continue to maintain and snowplow the western portion of 62"`� Way in front of Gibsons, Harris, and Potaseks' property as the city has done for 4� years. —�— � � � � % � NA:VI E ADDRESS � � _ �� ,!' r `^ /��-�� '' - `� �' � � �- ,. _ � ,-� � r �.r.�' ,�:�-�L;, ;� � 1 �ti � � � �. 2�: , �` � -- '�'. �' /'� , .�,, 1 T �� G `�-� �,vn l 7 /1% f, C � :� �� i � %'-'.� � � �L%u _ _ , �--,;� /� �F � 7 � ��- ,, �� ,.�..�� ic � ��.t? � Ui i� ,_-�nd � ,�_ . . PETITION FOR 62�'D WAY MAINTENAl�CE �Ve are petitioning that the city of Fridley continue to maintain and snowp(ow the western portion of 62"d Way in front of Gibsons, Harris, and Potaseks' property as the city has done for 4� years. NAME ADDRESS ( f�r�ru.e- ��G�i,� rt cl,c,C� (��- 7 U �N� r.Qm� 1 e.rrth.c.e.� � /' � ,�� oL� 1�� 'LGo G'2 6 U /3� .. �� / , . , / ! '� � , - - . � ► "� � „ , '� � (�2 l� � �-�-- � � � t� a-a-o I� 1 � �� ql�. �� / v"2 � tr�,p t�i %�a G �s� �2, ��--� �3�0 ��er�ie � �� iccw ��... ) (e��.c� PETITI�1� FOR 62ND WAY MAINTENANCE �Ve are petitioning that the city of Fridtey continue to rr�air�tain and snowplow the western portion of 62"d Way in front of Gibsons, Ha�°ris, and Potaseks' property as the city has done for 4� years. NAVIE ADDRESS --_ � � � � �, r s� ; m � s� �� 3 �� % � �� ; � �� ; ��.� 1 �� ,_ �, � �, U� ��i,�i�,;� M��f'�i` I� ;�?�J � 1'�l 1;� i V' v�it i � �� r � 1,' I' ()1 F�' 'i� l Pf'f' -, i/ . � . ��,c� �c, ,� � �� a`� � �� a-1 / �7 E-- �� ! r PETITION FOR 62''D WAY MAINTENANCE � a � ,. `i�'e are petitioning that the city of Fridtev continue to maintain and snowptow the western portion of 62°d Way in front of Gibsons, Harris, and Potaseks' property as the citv has done for �5 years. Na�IE � ADDRESS ��L��1 � s_ �. � t�'�/J .� - -- - -- [� `I,�� i / 1 i � , � r �� • � s , ` � / • �/��`tL/ � L � � ' � ' 6/" / ._ -'--- �� . . , FRIDLEY CITY COUNCIL iVIEETING OF DECEMBER 9, 2002 ^ �a CfTY OF FRIDLEY The City of Fridley will ❑ot discriminate a�ainst or harass anyone in the admission or access to, or treatment, or employment in its services, programs, or activities because of race, color, creed, reli�ion, national origin, sex, disabilitv, age, marital status, sexual orientation or status with regard to public assistance. Upon request, accommodation will be provided to allo�v individuals �vith disabilities [o participate in any of Fridley's services, programs, and activities. He�rin�� impaire�l persons �vho need an interpreter or other persons �vith disnbilities who require auxiliary aids should contact Roberta Collins at �7?-3�00 at le��s[ une �veek in advance. (TTD��7�'-: �3�4) '-7 '. � �1 PLEDGE OF ALLEGIANCE. APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: City Council Meeting of November 18, 2002 OLD BUSINESS: 1. First Reading of an Ordinance Amending Chapter 6 of the Fridley City Code Repealing the Human Resources Commission (Tabled November 4, 2002) .......... 1- 3 APPROVAL OF PROPOSED CONSENT AGENDA: NEW BUSINESS (CONTINUED): ( � P� . �:-. Approve City of Fridley Street Reconstruction and Maintenance Policies .................. 19 - 27 Y� (� J �� f" d-� �-�- � 5 `�., wApprove Partnership Agreement between the City of Fridley and the Minnesota Department of ,\,� Transportation ............................. ��--�� '%"� �F�J�� %}cJ}a 7. Approve Joint Powers Agreement between the City of Fridiey and the Anoka County Highway Department for the East River Road Improvement Project.................................. 44 - 54 2. Second Reading of an Ordinance Amending C` t� C hap ter 1 0 2 o f t he F r i d l e y C i ty C o d e R e p e a l i the Police Commission (Tabled November 18, 8 2002) .................................. 4 - 5 NEW BUSINESS: 3. Approve 2003 Sixty-Day Action Application Deadiines for the Planning Commission and Appeals Commission Meetings ... 6- 15 �Sf'�� Receive Bids and Award Contract for the Commons Park Parking Lot Phase I Improvement Project No. 348 �> ................................. 16 - 18 }-�� w�1� ° `� � �� F, � c�� / �-�%� �° S R� r�� ) _ `' � .�--- (> Resolution in Support of an Application for a Minnesota Lawful Gambling Premise Permit for Fridley Totino Grace High School (Sharx Night Club t River Road) �W �� ... .................... .............. 55 - 56 � t ��r r� �,�i!� 1_ 9. Claims 10. Licenses 11. Estimates 57 58-61 62 � . . FRIDLEY CITY COUNCIL 1�IEETING OF DECEIVIBER 9, 2002 ADOPTION OF AGENDA. NEW BUSINESS (CONTINUEDI: OPEN FORUM, VISITORS: Consideration of items not on Agenda – 15 minutes. PUBLIC HEARING: 12 13. �'�2 �� 16. Informai Status Reports �� ,�1.( `d �� ADJOURN. � P � �s � ��,1 � Consideration of the 2003 City of Fridley Budget................................. 63 ,°� � �' ° �' �" � 'r`"� e'"' � `�`� v�-� - tJ� ,P `�" `� S ' '� � � � P� bor�s�� C �(`�� . Consideration of Granting Approval to ��L� �� Project Under State Law Providing for Conduit Financing for Totino-Grace High School (Ward 2S � .............................64 – 65 � �� OLD BUSINESS: �� ' �l� 5 �. �` 14. Special Use Permit Request, SP #02-08, by Van-O-Lite, to Allow Exterior Storage of Materials in a C-2, General Business District, Generally Located at 5945 University Avenue � / � Uf N.E. (Ward 1) (Tabled October28, c J —�� 'V 2002) ................................... 66 - 70 ,� � C�` \��(��,P` � NEW BUSINESS: PAGE 2 74 �-`�� o . �-�t 2___ �� X - � � �J �, � ��r � �� L92'� 15. Resolution Giving Preliminary Approval to a Project Pursuant to Minnesota Statutes, Section 469.154, and Authorizing the Submission of an Application to the Minnesota Department of Trade and Economic Development and the Preparation of Necessary Documents (Totino-Grace High School � (Ward 2) ................................ 71 – 73� �- ._ . . _ ----�, � �,, � _� y �,� ��-- !� A� � ��lZ � a �--, � _w� �-�� i �t 1� v p'rc S �`--Fe--�, C� �.�,.�, �S-j py� � o �' � � � S B � .� . --� wp �_ � ; �.. -� tti � - � i� z''� °�. �a..�,� �J � THE MINUTES OF THE FRIDLEY CITY COUNCIL MEETING OF NOVEMBER 18, 2002 �IINUTES OF THE REGL'LAR ��IEETI�tG OF THE FRIDLEY CITY COUNCIL OF NOVEi�IBER 18, 2002 The Re�ular �Ieetin� of the Fridle�� Citv Cotilncil �ti-as called to order by �ta��or Lund at 7:30 p.ri. PLEDGE OF aLLEGIaNCE: 1�lavor Lund led the Council and alidience in the Pled�e of AlleQiance to the Flag. ROLL CALL: vIEVIBERS PRESENT: MEMBERS ABSENT v�lavor Lund. Councilmember Barnette, Councilmember Billin��s. and Councilmember `�'olfe Cotmcilm�mber Bolkcom OTHERS PRESENT: William W'. Burns, City Manager Jon H. Haukaas, Public Warks Director Scott Hiekok. Community Development Director Richard D. Pribyl, Finance Director/Treasurer Frederick Knaak, City Attorney APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF CITY COLTNCIL MEETING MINUTES: City Council Meeting of October 28, 2002 City Council Meeting of November 4, 2002 City Council Meeting of November 7, 2002 Mayor Lund stated the following corrections should be made to the Minutes of October 28, 2002: (1) �2) ��) On page 3, second para�raph, it should state Mr. "Myhra" and "comprehensive plan for the City" (not "for Brandes Place"); On page 1 l, Item No. 8, the year in the title should read "2002" not "20021;" and, On page 22, tenth paragraph, it should read "federal government keeps requiring "more" instead of "less." APPROVED �VITH CORRECTIONS. FRIDLEY CITY COUNCIL MEETING OF NOVEVTBER 18, 2002 PAGE 2 OLD BUSINESS: l. SECOVD REaDIrG OF :�r ORDI�i:��CE :�tiIENDI�'G CH�PTER 102 OF THE FRIDLEY CIT�- CODE REPEALING THE CIVIL SER�'ICE CO�II�IISSION: Dr. Burns, City� ��Iana�er, stated th� ordinance amended Chapter 10? of the Fridley Citv Code. Whi1e Poiice Civil Service Commissions �c�ere once considered necessarv for insurinQ that police officers �vould be selected in an objective manner. other federal and " state le�islation no�c preser��ed the integrit�- of this process �vithout reqtiiring the assembly of a Po(ice Civil Ser�ice Commission. He said the Civil Service Commission _ met on several occasions to discuss this issue and agreed that the Commission shoLild be dissolved. THIS ITEYI W�S RENIOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. NEW BUSI�'ESS 2. RESOLUTIO� �10. 6�-2002 �I;�THORIZIr� CHANGES IN APPROPRIATIONS FOR THE GENER=�L FtiND FOR JANU�RY THROUGH OCTOBER. 2002: Dr. Burns, City Manager, stated these were chanQes that resulted from unexpected donations, reimbursements, and expenditures. He�said they included General Fund revenue and expenditure adjustments af $4�,?�1, a transfer of $8,610 from the Storm Water Fund to the Grant Management Fuild to provide the local match for the Clean Water Partnership Grant the City received this year from the N1PCA, and a Capital Improvement Fund adjustment of $15,1�6 for relamping the Municipal Center. S�aff recommended Council's appro��al. ADOPTED RESOLUTION NO. 65-2002. 3. RESOLUTION NO. 66-2002 PROVIDING FOR SEWER RATE INCREASE: Dr. Burns, City Manager, stated that staff recommended a sewer rate increase of 3.8% for 2003. He said the increase was needed to offset expenditures for the operation of the City's sewage collection system and for payment of costs for regional sewage treatment. Staff recommended Council's approval. ADOPTED RESOLUTION NO. 66-2002. 4. RESOLUTION NO. 67-2002 PROVIDI�IG FOR A STORM WATER DRAINAGE RATE CHANGE: Dr. Burns, City Mana�er. stated that staff recommended a storm w�ater fee increase of 3.8% for 2003. He said the amount would be increased trom $2.91 per quarter to $3.02 FRIDLEY CITY CO�NCIL i��IEETIrG OF NOVEMBER 18, 2002 PAGE 3 per quarter for homes. He stated that the increase was needed to offset espenditures for the operation of the Citv's storm �vatec co�lection svstem. Staff� recommended Council�s appro��a1. �DOPTED RESOLliTION NO. 67-2002. �. RESOLC�TION NO. 68-2002 PROVIDING FOR A �VATER RATE CHANGE: Dr. Burns, Citv ��Iana��er. stated that staff recommended a�.8°/o increase in �vat�r rates - tor 2003. �Ie said the increase was needed to offset eYpenditures for operation of the Citv's wells and treatment and distribution facilities. He indicated that the increase would raise costs for consumption of under � million gallons per quarter from � 1.0�4 per thousand �allons to � 1.08. Staff recommended Council�s appro��al. ADOPTED RESOLtiTION NO. 68-2002. 6. RESOLUTION NO. 69-2002 APPROVIrG RECYCLING SERVICE FEES: Dr. Burns, City Mana��er, stated that staff recommended a 3.8°i� increase in the Citv�s quarterlv recyclin� fee for 2003. He said the increase was needed to offset eYpenditures for collection of recvclables and for other solid waste abatement programs. He indicated that the increase �vould raise quarterly fees from $�.73 to ��.9�, or by $.88 per year. Staff recommended Council's approval. ADOPTED RESOLtiTION NO. 69-2002. 7. APPROVE DEFERRAL OF THE 2001 STREET IMPROVEMENT ASSESS- NIENT FOR 5800 TENNISON DRIVE N.E. Dr. Burns, City Manager, stated the deferral is in the amount of $1,002.66. He said the deferral is permitted for senior citizens who meet the City's income guidelines. Under this program, the City's costs will be reclaimed from the proceeds of the sale of the residence at such time as it is sold. Staff recommended Council's approval. APPROVED. 8. APPROVE CHANGE ORDER NO. 1 TO THE PEDESTRIAN BRIDGE REPLACEMENT PROJECT NO. 341 Dr. Burns, City Mana�er, stated that the amount of the chan�e order is �8�9.52. It is for the replacement of railings below the bridge. Staff recommended approval of this chanae order. APPROVED. FRIDLEY CITY COtiNCIL �IEETING OF NOVEVIBER 18, 2002 PAGE � 9. APPROVE ADDITIONaL PAYVIENT OF REIMBtiRSABLE EYPENSES TO OERTEL aRCHITECTS FOR THE �IUNICIPaL GAR4GE EXPArSION PRO.JECT: Dr. Burns. Cit�� vlana�er, stated that the payment amc�unt, �?,29�.�6, was for the production of bid and construction documents. These costs exceeded eYpectations due to the lar�er than expected number of bidders for the �arage e�pansion and remodelin� project. Staff recommended Council's approv�l. �PPROVED. 10. APPROVE NIEDIATED SETTLE�IErT AGREENIEiVT BET�VEEN THE CIT�� OF FRIDLEY AND L a�IETTI & SONS AND THER�IORETEC CORP. Dr. Burns, City Manager, stated the payment, $�9,494.1 �, �vas for an insurance claim made aQainst the Citv as a result of a 1999 incident in which a sewer interceptor was severed ir� the Northtown Rail Yards. The broken sewer line resulted in damage to the line and sewage back up that caused considerable damage to the API property on Main Street in Fridlev. Dr. Burns stated that as a result of negotiations with the various parties involved, incl�lding the LeaQue of Minnesota Cities Insurance Tnist, the City agreed to accept about �6°% of the responsibility for dama�es. Staff recommended Council's approval of this aareement. APPROVED. 11. APPOINTMENT - CITY EMPLOYEE: Dr. Burns, City Manager, stated staff recommended the appointment of Craig E. Hanson to the position of Public Services Worker - Sewer Division. He said that Mr. Hanson had more than 10 years of experience as a Public Utilities Worker for the Cixy of Wayzata and had obtained the relevant licenses needed to operate in this area. APPROVED THE APPOINTMENT OF CRAIG E. HANSON. 12. CLAIMS: AYPROVED CLAI�I NOS. 108366 THROUGH 108588. 13. LICENSES: APPROVED ALL LICENSES AS SLIBMITTED. FRIDLEY CITY COUNCIL �IEETING OF 1V�OVENIBER 18, 2002 PAGE � 1�3. ESTI�TATES: APPROVED THE FOLLO`VING ESTI�I�TES: Ron Kassa Construction 600� — �'�0`'' Street E Elko, vN �5020 ?002 Miscellaneous Concrete Repair - Project No. 3�� FIrALESTI�I�TE ................................................................. � -�.640.�8 Ne�vquist � Ekstrum. Chartered 301 Fridley Plaza Office Building 6�01 liniversity Avenue N.E. Fridlev, NIN 55432-=�381 Services Rendered as City Prosecuting Attornev for the �ionth of June, ?002 ....................................... �?0.2�9.00 No persons in the audience spoke regardin�� the proposed consent aaenda items. MOTION by Councilmember Billings to adopt the proposed consent a�enda w-ith the exception of Item 1 to be removed and placed on the regular aaenda. Seconded by Councilmember W olfe. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DF,CLARED THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA: MOTION by Councilmember Barnette to adopt the agenda with the addition of Item l. Seconded by Councilmember Wolfe. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. - OPEN FORUNI: Mr. Tom Myhra, 6360 Able Street N.E., presented copies of a brochure to Council prepared by the Taxpayers League Foundation regarding the state's transportation system. Mr. Dick Snvder, 5901 Second Street i�i.E., aske� Mr. Halikaas about the streets in Hyde Park. He said the City went throu�h Hyde Park, oiled the cracks in the road, put th� black top do�vn and leveled it off, and nothin� has been done since. He asked if anvthing would be done. FRIDLEY CITY COtiNCIL 1�IEETING OF �iOVE1tiTBER 18, 2002 PAGE 6 Mr. Haukaas replied that what �Ir. Snvder was referrina to �ti�as the preparation for ne�t year's s�alcoatina project. He said that area will be completed in the sprina. OLD BL'"SI�ESS: l. SECOrD RE:�DING OF A� ORDIN�tiCE A�IE:�DI�G CHAPTER 102 OF THE FRIDLEY CITY CODE REPEALIrrG THE CIVIL SERV"ICE COi�iMISSION: Councilmember Billings indicated that there must be a Linanimous vote of the City Co�incil to eliminate the Civil Ser��ice Cominission. He said becaus� one member was not present, he �vas Qoin� to mo��e to tablz this item until the next Council rneetin�. �10T'ION bv Councilmember Billin�s to table this item until the City C�tlncil meetinQ on December 9. 2002. Seconded bv Councilmember Barnette. UPON A VOICE VOTE, ALL tiOTING �YE, �'IAYOR LUND DECLARED THE �10TION CARRIED UNANIi�IOUSLY. �E�V BtiSItiESS: 1�. INFOR�vIAL STATUS REPORTS. ��r. Hickok, Community Development Director, stated in Uctober, Mr. Vlyhra requested that the City form a Blue Ribbon Committee to review the Comprehensive Plan approved by the City in the year 2000. Mr. Myhra indicated he had read the tirst couple of chapters and believed the plan did not accurately reflect the direction of the people of Fridley. i�1r. Hickok said the City of Fridley adopted the Comprehensive Plan in March of 2000. Prior to that, the Citv embarked on a 2'/ year process, one that involved soliciting public comments, drafting plans, and then soliciting additional comments. Minn. Stat. §478.64 outlined the Comprehensive Plan that is required of municipalities in the State of Minnesota. The Comprehensi��e Plan was required by December 31, 1998. The City of Fridley requested and received a six-month extension. The Plan was approved by the Metropolitan Council and the City of Fridley�. The next major amendments to the Comprehensive Plan are due by December 31, 2008. He indicated there was a process to follow for minor amendments. Mr. Hickok stated that a Blue Ribbon Committee that would address the Comprehensive Plan � would be a��onderful thin�. The ori�inal Cor�lprehensive Plan and consultant costs were in excess of $�0,000, and staff costs are proba'oly above the same. The City invested that kind of money in the planning process would like citizens to offer feedback. When the Comprehensive Plan was de��eloped, they sent invitations out to a11 the nei�hborhoods in the Citv. That was an opportunity for people to prepare their statements and to make comments about what they thought thz Comprehensive Plan could be. Those comments ��°ere considered and inte�rated into the Plan. He said as they move for�vard, it �vas important to recei�;�e additionai feedback. ��ith a FRIDLEY CITY COUNCIL vIEETI�iG OF NOVENIBER 18, 2002 PAGE 7 deadline of 20(�8 for the next amendment. staff did anticipate that �dditional citizen input and visionin� sessions would be necessary� and �i-ould begin the process fc�rmallv in earlv ?006. �LIr. Hickok said that the ri�ht solution for revie�� of the Comprehensive Plan like ti��as to re��ietii� the entire te�t. Comprehensive P1an elements are integrated and inter�voven. anci chanain� one area without considerina the rest of the document, �vas not recommended. He stated that they� welcomed citizens' comments as part of the process. In the interim. he said staff recommended - that any and all residents interested in participating on the Blue Ribbon Committee that ��-as su�Qested, keep that interest and be part of the comprehensi��e plannin�� process bet��-een ?006 . and 2008. �Ir. �tyhra, 6360 Abfe Street N.E., approached and indiclted that he had been on the P(annin« Commission from 1968 to 1972. He said that after the Brandes Place matter, he obtained a copy of the Comprehensive Plan for the City and started reading it and was astounded with the total change in housing in Fridley. He said in the first half of the plan, it stated we had to have diversity because of lo�v income. He asked why. He stated no Councilmember e��er mentioned anything about housina. He stated he does not think the-y need any more low income housing. He indicated that Fridlev is comprised of 30 percent rental and 18 percent government-assisted housina. He indicated that the Bllie Ribbon Committee ��oiild work to restore the cit�� government. It ��-ould be a direct voice of the people and the �oal would be the Comprehensive Plan. Mr. Myhra indicated that Fridley had enouah low income property and needed more property for senior citizens. He stated that the Community Development Department must understand that their first loyalty belonged to the people of Fridley. He stated he w�as sure Council voted on the Comprehensive Plan and asked how many of them actually read it. He said he believed the City's zoning ordinances w�ere important. He stated that �v�hen he was on the Planning Commission, their first responsibility was to make sure there were no changes unless Fridley wanted them. lYlayor Lund asked Mr. Hickok if he recalled when the prior Comprehensive P(an was in effect. Mr. Hickok replied it was in the late 1980's. The process went from 1987 to 1989 and it w�as in effect until recently. Councilmember Barnett asked Mr. Myhra how he was recruiting the Blue Ribbon Committee. Mr. Myhra replied they have a base of 1,000 people. Councilmember Barnett asked if he was �oin� to ask people. Ntr. Myhra replied they are �oing to send information to people. He 5aid thev co�lld perhaps have them revie�� sections. � Colincilmember Barnette asked if they planned to make recommendations. FRIDLE�' CITY COUNCIL �IEETING OF r0�"EVIBER 18, 2002 PAGE 8 �1r. �tvhra indicated that was correct. Gouncilmember ��'olfe commented it sounded like �Ir. i�lyhra �cas goinQ to �et a group together because he does not like the �ca�� the City of Fridl�� is bein� run. VIr. �lyhra replied that he thou�ht it was somethin� thev needed to go back to. Ma��or Lund stated he recalled that several visioninQ meetinas were held. �'Ir. �Iyhra recalled being told that his house was not the kind that people �vo�lld want to mo��e , into. He sai� that on �able, bet�ti-een W"est �toore Dri��e and tilississippi, there are �3 homes: -� vounQ couples w�ith no children. 11 couples �vith t��-o chilciren. � middle-aQed singie people. � couples who �re in their 70's and 80's, and 9 wido��s or �vidowers in their 70's and �0's. There are 18 homes on that street that will be up for sale �ti-ithin 20 years. The prices on the homes from the 70's have gone up too hiah. VVhen he bouaht his house, it �vas four times his annual salary. For a� 1 �0,0000 home, a couple would no�� have to make $40.000 to support it. Nlayor Lund acknowledged that there were some students in the audience for a school class. He �velcomed them and thanked them for comin�7. ADJOURi�i: MOTION b�� Gouncilmember Barnette to adjourn the meeting. Seconded by Councilmember Wolfe. tiPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE NOVEMBER 4, 2002, CITY COUNCIL �IEETING ADJOURNED AT 8:07 P.M. Respectfully submitted, Denise M. Letendre Recording Secretary Scott J. Lund :�lavor 0 � � CITf OF FRIDLEl' AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 9, 2002 TO: The Honorable vlayor and City Counc' FRO�I: William �V. Burns, City �Ianager � SUBJECT DATE: Dissolution of the Human Resources Commission December 4, 2002 We have debated the fate of the Human Resources Commission on several occasions. While ��e have considered several alternatives, none of them has been viewed as appropriate for this commission. In view of our discussions and in vie�� of the Commission's perceived absence of a meanin�ful role, it w�ould seem appropriate to dissolve the commission. The attached ordinance serves this purpose. This item was tabled at the November 4, 2002, City Council meeting. Council requested that staff remove language from Chapter 6.03 of the Fridley City Code regarding membership on the Planning Commission by the Chair of the Human Resources Commission. Staff recommends approval of the first reading of the attached ordinance. Attachment 0 ORDIN��CE NO. aN ORDINArCE ��IE�iDING CH:�PTER 6 OF THE FRIDLEY CITF CODE REPEALI�G THE HL'�tar RESOLRCES CO�I�IISSIOr THE CITY COUNCIL OF THE CITY OF FRIDLE�" HEIZEBY FINDS AND ORDAINS, AFTER REVIEW, EXAVIINATION AND STAFF IZECOMi�1E�1DATION THAT' CHAPTER l, LEGIS[.ATIVE BODY, OF THE FR[DLEY C[TY CODE BE A�IENDED AS FOLLOWS: That Chapter 6 of the Fridlev Citv Code is herebv amended as follo��s: �ection 6.01 Commission Titles J. H�u�., o o r-�„ 4. � Appeals Commission 6.03 PLAN�IING COMMISSION 4. Membership of Planning Commission A. The Plannin� Commission shall consist of the PlanninQ Commission chairperson. the chairperson of the Parks and Recreation Commission, the chairperson of the Appeals Commission, the chairperson of the Environmental Quality and Energy Commission, t� , and t��o (2) members-at-lar�e. (Ref. 871 and 937) . �_ . ! • ! • • f � . _ ! .. . .. .. .. .. . .. .. _ .. .... -.. .. . . . .... .- .. .. .. . .. . • . • • • - • . � r � • • • • � • . • . • - • � - � ' � . . • • r � . � • � � • � • • • • � . • • • • - •. . " ' � " - � • - • • • • � � ♦ � • � • • • � • � • • • • • � • � � � • • � • � � • � • • • • • � • � • � • • • • - • • • • . r 2 Section 6.06 � APPEALS CONINIISSION PASSED AND ADOPTED BY THE CITZ" COLi�iCIL OF THE CITY OF FRIDLEY T'HIS DAY OF 2002. ATTEST: Debra A. SkoQen, City Clerk First Reading: � Second Readins: Publication: � 3 Scott J. Lund, Mayor � ` C1TY OF �RIDLEY AGENDA ITEM C1TY COUNCIL MEETING OF DECEMBER 9, 200� TO: William W. Burns, City !�Tanager 1'� � � FROM: SUBJECT: DATE: David Sallman, Director of Public Safety Police Civil Service Commission December -�, 2002 The request to dissolve the Police Civil Service Commission was placed in this year's Council/Commission Surve� and was approved during that process and discussion. The Police Civil Service Commission met on July 30, 2002, and unanimously approved a motion to dissolve the Civil Service Commission effective January l, 2003. It should be noted that this request is not a reflection on the current members. They have served in their positions honorably and taken their responsibilities seriously. They also recognize that the Civil Service Commission is no longer necessary to aehieve the original goals and that it has in fact become an impediment to recruiting and keeping the best qualified persons possible for the position of police officer with the City of Fridley. Fridley Ordinance 102.01 adopts Minnesota Statute Chapter 419 by reference, which provides for a Police Civil Service Commission. Chapter 419 was enacted in 1929 and has not been changed significantly since that time. The State legislature has, however, provided for a reasonable method by which the City could dissolve the Civil Service Commission. Prior to 1999 the requirement was to hold a public referendum and require a 2!3 majority of those votes cast to abolish the commission. In 1999, the Legislature provided for a unanimous vote by the governing body (the City Council in our case). The first readina of the attached ordinance was approved on November 4, 2002. The second reading was tabled because there was not a super majority of Council present at the last Council meeting. Staff recommends approval of the second readin� of this ordinance. Attachment 0 . ORDI�;:�ti'CE NO. �N ORDIrArCE a�IEtiDIrG CHAPTER 102 OF THE FRIDLE�' CITY CODE REPE:�LING THE POLICE CO�I�IISSION THE CITY COUNCIL OF THE CITY OF FRIDLEY E-IEREBY FINDS AND ORD�aINS, AFTER REVIEW, EXA�IINATION AND STAFF RECONIi�tENDATION THAT' CHAPTER 10'', POLICE, OF THE FRIDLEY CITY CODE BE A�IENDED AS FOLLOWS: That Chapter 102 of the Fridle�� Cit� Code is hereby amended as follows: � �a � a ! • • . - . . . . .. .. . -. . . . .. . .. -.. .. . . .... .. . .- .. .. . . .. . �. �- . .-. ' •- 102.0�1. DISPOSAL OF LOST AND STOLEN PROPERTY 102.0�2. ABOLISHI�IENT OF THE POSITION OF CHIEF OF POLICE 102.043. POLICE PENSIONS 102.Oa4. SEVERABILITY PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS DAY OF , 2002. ATTEST: Debra A. Sko�en, City Clerk First Reading: November �l, 2002 Second Reading: Publication: 5 Scott J. Lund, 1�layor / � CfTY OF FRIDLEY DATE: TO: FROM: AGENDA 1TEM CITY COUNCIL NlEETlNG OF DECEMBER 9, 2002 December 4, 2002 William W. Burns, City Manager �� Julianne Tostenson, Planning Secretary SUBJECT: Approval of 2003 60-Day Agency Action Application Deadlines for the Planning and Appeals Commiss�on Meetings Enclosed for your review and approvai are the 2003 Planning Commission and Appeals Commission 60-Day Agency Action application deadlines. Enclosures � CITY" OF FRIDLEY PLANNI�iG 2003 DEVELOP�IENT REVIEW SCHEDULE FOR PL_a��I�G CO�ivIISSIOV� :�`D CIT�' COL'�NCIL :�CTIO� Citv Council m�etinQ dat�s are continQent upon the outcome of the Plannin� Commission meetin�, and also need of a pu�iic hearing befor-e the City Council. * Different date due to a holida�-. �` `` Date stibj ect to chan�e. -�� o meeting on January 1, 2003, due to the �i e�v �ears Holiday! - �pplication Deadline: December 13, 2002 Ten Day Completion Notitication: December 23, 200? Publicati�n Deadline: December 23, 2002 * PlanninQ Commission 1��leetinQ: January 15, 2003 Ciry Council Meeting: January 27, 2003 60 Day A�ency Action: February 9, 2003 .Application Deadline: January 3, 2003 Ten Day Completion Notitication: January 13, 2003 PLlblication Deadline: January l�, 2003 Planning Commission l�leetin�: February �, 2003 City Council 1Vteeting: Febn,iary 24, 2003 60 Day A�ency Action: March 3, 2003 Application Deadline: Janllary 17, 2003 Ten Day Completion Notification: January 27, 2003 Publication Deadline: January 28, 2003 Planning Commission Meetin�: February 19, 2003 City Council Meeting: March 3, 2003 60 Day Agency Action: March 17, 2003 Application Deadline: January 31, 2003 Ten Day Completion Notification: February 10, 2003 Publication Deadline: Febn,iary 11, 2003 Planning Commission Meeting: March 5, 2003 City Council Meeting: � March 24, 2003 60 Day �.gency Action: March 31, 2003 .�pplication Deadline: February 14, 2003 Ten Day Completion Notitication: Febniary 2�, 2003 Publication Deadline: Febnizry 2�, 2003 Planning Commission Meetin�: March 19, 2003 City Council i�leeting: April 14, 2003 60 Day Agency Action: April 14, 2003 �1 - Page 2— City of Fridley - 2003 Planning Commission Schedule - City Council meeting dates are contingent upon the outcome of the Plannin_ Commission n7e�tin�. and also need of a public hearin� before the Ciry Council. * Differ�n� dare due to a holiday. ** Date subject to chan�e_ Application Deadline: Febnlar-y 2S, ?00 � Ten Day Completion Notitication: �larch 10, 20U3 Publication Deadline: tilarch 1 l, ?003 Planning Commission Meeting: April ?, 2003 City Council �leetin�: April l�, 2003 60 Day Agency Action: April 2�, ?003 0 Application Deadline: �Iarch 1=�, Z003 Ten Day Compietion Notification: Llarch 24, 2UO3 Publication Deadline: Marcr. 2�, 2003 � Planning Commission Nleeting: April 16, 200 � City Couneil Meetin�: April 28, 2003 60 Day Agency Action: May 12, 2003 application Deadline: April 4, 2003 Ten Day Completion Notitication: April 14, 2003 Publication Deadline: April 1 �, 2003 Planning Commissior. Meeting: May 7, 2003 City Council Meetin�: Ma� 19, 2003 60 Day Agency Action: June 2, 2003 Application Deadline: April 18, 2003 Ten Day Completion Notification: Apnl 2�, 2003 Publication Deadline: April 29, 2003 Planning Commission Meeting: May 21, 20U3 City Council Meeting: June 9, 2003 60 Day Agency Action: June 16, 2003 Application Deadline: May 2, 2003 � Ten Day Completion Notification: May 12, 2003 Publication Deadline: May 13, 200 S - Planning Commission Meeting: June 4, 2003 City Council Meeting: June 23, 2003 60 Day Agency Action: June 30, 2003 : Page 3— City of Fridley - 2003 Planning Commission Schedule Ciry Council meering dates are contin�en[ upon the outcome of the Plannin� Commission meetin�, and also need of a pubiic hearin�� bzEore the Ciry Council. * Diffzrenr date due to s holiday. ** Date subject to chan��e. Ap�lication Deadline: I��Iay Ten Day Completion tiotiticatic�n: Publication Deadline: Plannin�- Commission Nleeting: Gity Council Meeting: 60 Day Agency Action: 16, 2003 �1ay 27, 2003 * �'Iay 27, 2003 June 18, 2003 July 14, 2003 July 14, 2003 ��pplication Deadline: Nlay 30, 2003 Ten Day Completion Notification: June 9, 2003 Publication Deadline: June 10, 2003 Planning Commission Meeting: July 2, 2003 City Council Meeting: July 14, 2003 60 Day Agency Action: July 28, 2003 Application Deadline: Jime 13, 2003 Ten Day Completion Notification: June 23, 2003 Publication Deadline: June 2�, 2003 Planning Commission Meetin�: July 16, 2003 City Council Meetin�: July 28, 2003 60 Day Agency Action: August 11, 2003 Application Deadline: July 3, 2003 * Ten Day Completion Notification: July 14, 2003 * Publication Deadline: July 15, 2003 Planning Commission Meeting: August 6, 2003 City Council Meeting: August 25, 2003 60 Day Agency Action: August 31, 2003 Application Deadline: July Ten Day Completion Notification: Publication Deadline: Planning Commission Meeting: City Council Meeting: 60 Day Agency Action: � 18, 2003 July 28, 2003 July 29, 2003 August 20, 2003 September 8, 2003 September 1 �, 2003 Page '� — Ciry of Fridley - 2003 Planning Commission Schedule City Council meetinv dates are conringent upon the o�itcome of the Plannin� Commission meetin�, and also need of a public hearin« before dze City Council. * Different date due to a huliday. ** Date subject to chan�e. �pplication Deadline: Atigt�st 1, 2003 Ten Day Completion �otitication: Au�ust l l, ?003 PLlblication Deadline: Au�ust 12, ?00 � Planning Commission Meeting: September 3, 2003 City Council Meeting: September 29, 2003 60 Day A�ency �ction: September 29, ?O(�3 ��pplication Deadline: �u�ust 1 �, 2003 Ten Day Completi�n Notitication: August 2�, 2003 Publication Deadline: August 26, 2003 Planning Commission Meeting: September 17, 2003 City Counci11�1eeting: September 29, �'�03 60 Day A�ency Action: October 13, 2003 application Deadline: Au�ust 29, 2003 Ten Day Colnpletion Notification: September 8, 20023 Publication Deadline: September 9, 2003 Planning Commission Meetin�: October l, 2003 Gity Council Meeting: October 13, 2003 60 Day Agency Action: October 27, 2003 Application Deadline: September 12, 2003 Ten Day Completion Notification: September 22, 2003 Publication Deadline: September 23, 2003 Planning Commission Meetin�: October 1 S, 2003 City Council Meeting: October 27, 2003 60 Day Agency Action: November 10, 2003 Application Deadline: October 3, 2003 Ten Day Completion Notification: October 13, 2003 Publication Deadline: October 14, 20fJ3 Planning Commission Meeting: November �, 2003 City Council Meeting: Noveinber 24, 2002 60 Day Agency Action: December 1, 2003 10 - Page 5— City of Fridley - 2003 Planning Commission Schedule - City Council meeting dates are contingent upon the c,utcome of �he Planning Commission meeting, and also need of a public hearin�, before the Ciry Council. * Different date due ro a holiday. ** Date subject to chan;e. application Deadline: October 17, 2003 Ten Day Comple�ion Notitication: October 27, 2003 Publication Deadline: October 28, 2003 Plannin� Commission iVleeting: November 19, 2003 City Council Meeting: December 8, 2003 60 Day Agency Action: December l�, ?00> Application Deadline: October 31, 2003 Ten Day Completion Notitication: Nov�mber 10, 2003 Publication Deadline: November 12, 2003 * Planning Commission Meeting: City Council Meeting: 60 Day A�ency Action: December 3, 2003 December 1 �, 2003 December 29, 2003 Application Deadline: November 14, 2003 Ten Day Completion Notification: November 24, 2003 Publication Deadline: November 2�, 2003 Planning Commission Meeting: December 17, 2003 City Council Meeting: 60 Day Agency Action: 11 Jan. 5, or Jan. 12, 2004 ** January 12, 2004 0 Page 3— City of Fridley - 2003 Planning Commission Schedule City Council meetin, dates are contin<�ent upon the outcome of the Plannin� Commission meetinv, and also need of a public hearin�� before t!le Ciry Council. * Ditferent date due to a holiduy. ** Date subject to chan�7e. �pplication Deadline: t��Iav� Ten Day Completion tiotification: Pubiication Deadline: PlanninQ Commission Meeting: City Council Meeting: 60 Day Agency Action: 16, ?003 i�Tay 27, 2003 * ��Iay 27, 2003 June 18, 2003 July 1 �, 2003 July 14, 200 � Application Deadline: ti�Iay 30, 2003 Ten Day Completion Notification: June 9, 2003 Publication Deadline: June 10, 2003 Planning Commission Meeting: July 2, 2003 City Council Meeting: July 14, 2003 60 Day Agency Action: July 28, 2003 Application Deadline: June 13, 2003 Ten Day Completion Notification: June 23, 2003 Publication Deadline: June 24, 2003 Planning Commission Meetin�: July 16, 2003 City Council Meeting: Jlily 28, 2003 60 Day Agency Action: August 1 l, 2003 Application Deadline: July 3, 2003 * Ten Day Completion Notitication: July 14, 2003 * Publication Deadline: July 15, 2003 Planning Commission Meeting: August 6, 2003 City Council Meeting: August 25, 2003 60 Day Agency Action: August 31, 2003 Application Deadline: July Ten Day Completion Notification: Publication Deadline: Planning Commission Meeting: Ci�y Council Meeting: 60 Day Agency Action: 0 18, 2003 July 28, 2003 July 29, 2003 August 20, 2003 September 8, 2003 September 1 �, 2003 Page =� — Ciry of Fridley - 2003 Planning Commission Schedule City Councii meetin� dates are contingent �ipon the outcome of the Plannin� Commission meetin�, and also need ot a public hearin« beEore the Ci[y Council. * Different date due to a holidav. ** Date subjec[ to chan«e. � :-�pplication Deadline: Attgtlst 1, 2003 Ten Day Completion Notification: Publication Deadline: Planning Commission Nleeting: City Council Nleetin�: 60 Day Aaency actior��: Au�ust 1 l, 2003 August 12, 2003 September 3, 2003 September 29, 2003 September 29, 24�3 0 Application Deadline: Au�ust 1�, 2003 Ten Day Completion I�,rotitication: �lugust 2�, 2003 Publication Deadline: ALlgust 26, 2003 Planning Commission Meeting: September 17, 2003 City Council Meeting: September 29, 2003 60 Day Agency Action: October 1�, 2003 application Deadline: Ali�u�t 29, 2003 Ten Day Coznpletion Notification: September 8, 20023 Publication Deadline: Septe�mber 9, 2003 Planning Commission MeetinQ: October l, 2003 City Council Meeting: October 13, 2003 60 Day Agency Action: October ?7, 2003 Application Deadline: September 12, 2003 Ten Day Completion Notification: September 22, 2003 Publication Deadline: September 23, 2003 Planning Commission Meetin�: October 15, 2003 City Council Meeting: October 27, 2003 60 Day Agency Action: November 10, 200� Application Deadline: Octot�er 3, 2003 Ten Day Completion Notification: October 13, 2003 Publication Deadline: October 14, 2003 Planning Commission Meetin�: November �, 2003 City Gouncil Meeting: November 24, 2002 60 Day Agency Action: December 1, 2003 �� - Page 5— City of Fridley - 2003 Planning Commission Schedule - City Council meeting dates are contin�ent upon the outcome of the Plannin� Commission meetin�, and also need of a public hearinv be_ore the City Council. * Different date due to a holiday. ** Date subject to chan;e. .�pplication Deadline: October 17, 2003 Ten Day Completion Notification: October 27, 2003 Publication Deadline: October 28, 2003 Planning Commission Meeting: � November 19, 2003 City Council Meeting: December 8, 2003 60 Day Agency Action: December 1>, ?003 Application Deadline: October 3 l, 2003 Ten Day Completion Notitication: November 10, 2003 Publication Deadline: November 12, 2003 * Plannin� Commission Meeting: December 3, 2003 City Council Meeting: December 1 �, 2003 60 Day A�ency Action: December 29, 2003 Application Deadline: November 1�, 2003 Ten Day Completion Notification: November 24, 2003 Publication Deadline: November 2�, 2003 Plannin� Commission Meeting: December 17, 2003 Ciry Council Meeting: Jan. 5, or Jan. 12, 200� *�` 60 Day Agency Action: January 12, 2004 11 CITY OF FRIDLEY APPE�LS 2003 DEVELOPI�IENT REVIEW SCHEDULE FOR aPPEALS CO�'I�IISSIOr aND CITY COC�NCIL ACTIO�i The Appeal� Commission has tinal action on residential requests, unless there are objections from sllrrollnding n�ighbors or the petitioner does not agre� �vith the Commission's decision. Ii �ny of these events occur, the rec�uest will continue to the Gity Council, with only a recommendation from the Appeals Commission. * Different date due to holiday. ** Subject to chanQe. =�11 commercial or indus�trial reqt�ests will always continue to the City Colincil. Application Deadline: December 6, 2002 Ten Day Completion Notification: December 16, 2002 Appeals Gommission ivleeting: January 8, 2003 Ciry Council vleeting: January 27, 2003 60 Day Agency Action: February 3, 2003 Application Deadline: December 20, 2002 Ten Day Completion Notitication: December 30, 200? Appeals Commission Meeting: January 22, 2003 Ciry Council Meetin�: February 10, 2003 60 Day Agency Action: February 16, 2003 * Application Deadline: January 10, 2003 Ten Day Completion Notification: January 21, 2003 �` Appeals Commission Meeting: February 12, 2003 City Council Meeting: February 24, 2003 60 Day Agency Action: March 10, 2003 Application Deadline: January 24, 2003 Ten Day Completion Notification: February 3, 2003 Appeals Commission Meeting: Febi-uary 26, 2003 City Council Meeting: March 24, 2003 60 Day Agency Action: March 24, 2003 Application Deadli�e: February 7, 2003 Ten Day Completion Notification: February 17, 2003 Appeals Commission i�Teeting: March 12, 2003 City Council Meeting: March 24, 2003 60 Day Agency Action: April 7, 2003 12 - Page 2— City of Fridley - 2003 Appeals Commission Schedule - The Appeals Commission has tinal action on residential requests, unless there are objections from surroundin� nei�hbors or the petitioner does not aaree with the Commission's decision. I� any of these events occur, the request w�ill continue to the Ciry Council. with onlv a recommendation from the �ppeals Comnussion. * Different date due to holidav. .A(1 eer�unercial or industrial requests �t i1( always continue to the Citv Council. Application Deadline: February 21, 2003 Ten Day Completion Notitication: Nlarch 3, 2003 Appeals Commission Nleeting: March ?6, 200 � City Council �Meeting: April 14, 2003 60 Day Agency Action: April ? 1, 2003 �pptication Deadline: March 7, 2003 Ten Dav Completion Notification: March 17, 2003 Appeals Commission Nleeting: April 9, 2003 Gity Council Meeting: April 28, 2003 60 Day Agency Action: May �, 2003 Application Deadline: March 21, 2003 Ten Day Completion Notification: March 31, 2003 Appeals Commission Meeting: April 23, 2003 City Council Meeting: May 5, 2003 60 Day Agency Action: 1�1ay 19, 2003 Application Deadline: April 1 l, 2003 Ten Day Completion Notification: April 21, 2003 Appeals Commission Meeting: May 14, 2003 City Council Meeting: June 9, 2003 60 Day Agency Action: June 9, 2003 Application Deadline: April 25, 2003 Ten Day Completion Notification: May 5, 2003 Appeals Commission Meeting: May 28, 2003 City Council Meeting: June 9, 2003 60 Day Agency Action: June 23, 2003 Application Deadline: May 9, 2003 Ten Day Completion Notitication: N1ay 19, 2003 Appeals Commission Meetin�: June ll, 2003 City Council Meeting: JLine 23, 2003 60 Day Agency Action: July 7, 2003 13 - Paae 3— City of Fridley - 2003 Appeals Commission Schedule - The .�ppeais Commission has final action on residential requests, unless there are objections from surrounding nei�hbors or the petitioner does not agree with the Commission's decision. If any of rhese events occur, the request will continue to the City Council, �vith only a recommendarion from the Appeals Commission. * Different date due to holiday. ,�ll commerciul or industrial reques[s �ti�ill al�vavs continue ro the Ciry Council. Application Deadline: May 23, 2003 Ten Day Completion Notification: June 2, 2003 Appeals Commission Meeting: June 2�, 2003 City Council Meetin�: July 14, 2003 60 Day A�ency Action: July 21, 2003 0 �pplication Deadline: June 6, 200 � "I'en Day Completion Notitication: June 16, 2003 Appeals Commission tileeting: July 9, 2003 Ciry Council Nleetin�: July 28, 2003 60 Day Agency Action: August 4, 2003 Application Deadline: June 20, 2003 Ten Day Gompletion Notification: June 30, 2003 Appeals Commission Meeting: July 23, 2003 Ciry Council Meeting: August 11, 2003 60 Day Agency Action: Au�ust 18, 2003 Application Deadline: July 1 l, 2003 Ten Day Completion Notification: July 21, 2003 Appeals Commission Meeting: August 13, 2003 City Council Meeting: � August 25, 2003 60 Day Agency Action: September 8, 2003 Application Deadline: July 25, 2003 Ten D,ay Completion Notification: August 4, 2003 Appeals Commission Meeting: August 27, 2003 City Council Meeting: September 8, 2003 60 Day Agency Action: September 22, 2003 Application ]Deadline: Au�ust 8, 2003 Ten Day Completion Notification: August 18, 2003 Appeals Commissi�n Meetin�: September 10, 2003 City Council Meeting: September 29, 2003 60 Day A�ency Action: October 6, 2003 � - Page =� — City of Fridley - 2003 Appeals Commission Schedule - The Appeals Commission has tinal action on residential requests, unless there are objections from surroundin� neighbors or the petitioner does not agree ��ith the Commission's decision. [i' any of these events occur, the request will continue to the Ciry Council, with only a recommendation from the Appeals Commission. * Different date due to holidav. �11 commercial or industriai reque�ts �ti�ill al�ti�ays continue to the Citv Council. �pplication Deadline: Au�ust 22, 2003 Ten Day Completion Notitication: September 2, 2003 * Appeals Commission Nieeting: September 24, 2003 City Council Meeting: October 13, 2003 60 Day A�ency Action: October 20, 2003 application Deadline: September �, 2003 Ten Day Completion ltirotitication: September 1 �, 2003 Appeals Commission Nleeting: October 8, 2003 City Council Meeting: October 27, 2003 60 Day Agency Action: November 3, 2003 Application Deadline: September 19, 2003 Ten Day Completion Notification: September 29, 20U3 Appeals Commission Meetin�: October 22, 2003 City Council Meeting: November 3, 2003 60 Day Agency Action: November 17, 2003 Application Deadline: October 10, 2003 Ten Day Completion Notification: October 20, 2003 Appeals Commission Meeting: November 12, 2003 City Council Meeting: November 24, 2003 60 Day Agency Action: December 8, 2003 No meeting on November 26th, due to the Thanksgiving holiday! Application Deadline: November 7, 2003 T Ten Day Completion Notification: November 17, 2003 Appeals Commission Meeting: December 10, 2003 City Council Meeting: Jan. �, or Jan. 12, 2004 ** 60 Day Agency A�tion: January 5, 200=� 60 Day Agency Action Estension: March 4, 200� No meeting on December 24th, due to the Christmas Eve Holiday! � � L arr oF FRIDLEY TO: FROM D�TE AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 9, 2002 �Villiam �V. Burns, City Manager ya�i � ��,,�' T Jon H.�Iaukaas, Public Works Director � Layne Otteson, rlssistant Public �Vorks Director J�� December 5, 2002 SUBJECT: Commons Park Parking Lot Phase I Improvement Projecz No. 348 PW02-103 Bids were opened for the Commons Park Parking Lot Phase I Improvement Project No. 348 on Wednesday, December 4, 2002. Plans and specifications were sent to 16 contractors and 12 bids were received. The lo�v bid was submitted by Bituminous Roadways, Inc. of 1��linneapolis, MN, in the amount of �62,910. This project was rebid without reconstructing the alley. The project includes removing the existing bituminous pavement and ci.irb, reconstructing 6" of gravel base, placing concrete curb and gutter, placing bituminous pavement, and miscellaneous landscape repairs. Bituminous Road�vays, Inc. is a cvell known and respected company in the metro area. Recommend the City Council receive the bids and award the contract for the Coinmons Park Parking Lot Phase I Improvement Project No. 348 to Bituminous Roadways, Inc. in the amount of $62,910. LO/JHH:cz Attachment 16 � v BID FOR PROPOSAL,S C01�L�IONS PARK P�RKI:�iG LOT RECOI�ISTRIICTION PHASE I PROJECT NO. 348 WEDNESDAY, DECEI�IBER 4, 2002, 10:00 a.1�I. PLANHOLDER BID BOND BID ADDEi�IDUM Bituminous Roadways Inc linited Fire �62,910.00 Yes 282� Cedar Ave S Minneapolis �L�1 55407 North Valley Ir.c. United Fire $63,189.2� Yes Building B Ste 203 410� 85th Ave ti' Brooklyn Park �11I 55443-1911 Park Construction Co Granite Re �63,320.00 Yes 7900 Beech Street NE Minneapolis �i�1 5�432-1795 Barber Construcrion Co AIA �66,340.00 Yes P O Box �324 Hopkins i�fN 5�343 D�1J Corporation United Fire $69,823.7� Yes 2392 Pioneer Trail Medina M?�1 5�340 Hardrives Inc AIA �,74,402.50 Yes 14475 Quiram Dr Robers MN 55374-9461 ACI Asphalt Contractors Western $74,745.50 Yes 11225 90th Ave N Maple Grove MN 55369 Jay Bros Inc Granite Re $75,033.00 Yes P O Box 700 Forest Lake M�i 55025 Northwest Asphalt United Fire $75,771.2� Yes 14� 1 Stagecoach Road Shakopee NIN 55379 VP Enterprises of :vIN, Inc. Granite Re S i 9,403.7� Yes P O Box 15 Wayzata Mti >j391 Ailied Blacktop Co CNA 584,612.50 Yes 10503 89th Ave N Maple Grove �1�i »369 17 BID FOR PROPOSAI.S CO�L'VSONS PARK PARKING LOT RECONSTRUCTION PHASE I PROJECT NO. 348 �VEDNESDAY, DECEI�IBER 4, 2002, 10:00 A.1�I. PLANHOLDER BID BOND BID ADDENDUM Ben �'andeputte NO BID DP Enterprises P O Box 15 Wavzata �I�1 5�391 Central Landscaping NO BID 136�5 Lake Dnve Forest Lake �I:�i 5�02� Elk River Concrete Products ti0 BID 6�50 Wedgewood Road Maple Grove M'_�t 55311 Midwest Asphalt Corp NO BID Rec's Bid -- 5929 Baker Rd Ste 420 Did not �linnetonka ��i 5534� acknowledge addendum Triple A Farms Inc NO BID 28620 Ruth AnnLane New Prague vf�1 Sb071 : '� � � CfTY OF FRIDIEY . TO: . FROM: DATE: SUBJECT: AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 9, 2002 `Villiam �V. Burns, City tilanager 11 � � �� Jon��aas, Public �Vorks Director November 2�, 2002 l�inDOT Partnership Agreement P`V02-099 The attached Partnership Contract creates an agreement between the City of Fridley and �InDOT for support services for transportation-related technical assistance. �Ve use these services for such items as material testing, pavement stripirig and some land management issues. All costs are on a fee-for-service basis. We only pay �vhen we request and receive a service. This agreement authorizes the City to use these services at our discretion without the need to approve a separate agreement each time a request is made. Recommend the City Council approve the attached Partnership Agreement between MnDOT and the City of Fridley. JHH:cz Attachment 19 �,�Minnesata Oe�artment oi Transocrtatian +° _ � s �,,,_,�..,�� 3G5 Jonn Irelard ?Ive. �t. Faul, �LIN „� i ��- ; 8�9 `+ove:noe; i�, %�C� To: Cir� En�ne�rs C�unry En�ne�zs Lecal L'nics of Guve:-�rnen� Frem:._- IuLe S:cai;man, :�sistant Commissicne: �";Sta�e .�id :cr Lcc:li T:ans�crarcn � J \t ; - :_._-=�;L12:charc .-�. Stear, assis�� Cor:tmmiss:ccer , „ �/� P:o�-�rn Supporc Gro�� ,� � ' �` En�eer ;�'� 1� Iames ��i . Swanson, a.�sist�t Commis�ione:l .-��sistant Chief � Pro��rn De?iverv Grau� ;� � . . Sub�e::r. 11n/LOT Pa�-tne:shio _��ement �:r�ac�eci to :nis measo is a�artae:;�`�.i� a�eement, which s�anv State De�ar.neac� are asir� with !oc�i llnitS or aeve:n�leat .:.*�d �in/LOT ��ccid Fik� :o ut�Iize in t5e future. This aVeeme:�t emphasiz�s our con :nuin, e::�r�� ta �aar�ne: ��+-it� c:a:,s. counties and nunicipai.ites. W�hat this aVvreemeat aiso does is ass:st in �asurn, rha� Lhe s:.r�ices we provide you wiii continue �o be avaiiaele ?n �e future espe�ially in times of S[ate bud�e: :eviews. This a�e�:nent �oes �ot repiac� any �i r.he inior�al or formal agrzements in piace (tecn memo, ver�ai a�-eements berwe�n a districc and count;�, et�.) that tiIn/DOT ente� into with your or�anization, but allows us �o have 2unds reimourszd dirz�tiv bac!c to the ot icJdistric:s who are �ez:ormin� the wor�. S cacute 17-�.02 allows/facilitates dist�-ic:s and offices to be reimburse� directly into their accoun�, rathe; than tt:e Trunk hi�hway Fund, tor providina services. Our intent is to have the mosc inrormal pmcess possidle in place for standard fee rar service a�eements. The par�nersh.ip am-e�ment is intended co include all the servic�s r.hat mav be provided by �In/DC)T {s�� artac:uneat) and vour or�anizat�on w-ithout the ne�� for many separate a�eemeats. The a�eemene wauld e�tend ror a ��ve-ve�r pe:iod 'oe�inninQ January 1, 2G03. Tne Oriic� Director and/or District En�ineer, � weIl as the local �overnmental a�enc;�, will have the author?ty to use it at their disc:etion. l�In/D<)T's Financ� Division wi11 be respons:ole :or ensur:na monies are doc;lmented and approoriate budQe:s reimbursed. C veirae Succio Randv u;iivorsc❑ �I�hand Voc;kaia ��acament� Ricuard S �ranson Dave �Iunro Je::v Hulland �Iarv Prescott District En:ineers Or�ic� Directors 20 Mn/DOT Contract No. CFMS Contract No. STATE OF NIINNESOTA P�RTNERSHIP COi�'TRACT This contract is between the State of �+linnesota, acting through its Commissioner of Transportation ("State") and the Ciry of Fridley (°Local Government Unit"). Recitals Pursuant to �iinnesota Statutes �471.�9, subdivision l, two or more governmental units may enter into an a�eement to cooperatively exercise any power common to the contracting parties, and one of the participating governmental units may exercise one of its powers on behalf of the other governmental units; and Pursuant to 1�linnesota Statutes � 17-�.0?, subdivision 6, the Commissioner of Transportation may enter into agreements with other governmental or non-governmental entities for research and experimentation, for sharing facilities, equipment, staff, data or other means of providing transportation related services; or for other cooperative prog�-ams that promote efficiencies in providing governmental services or that further develop innovation in transportation for the benefit of the citizens of Minnesota; and The State, through its "Program Support" and "Program Delivery" Groups, offers a variety of transportation- related technical assistance and support services to other governmental units on a fee-for-service basis; and The �.ocal Government Unit desires that the State provide transportation-related technical assistance and support. The Sta.te is willing to provide such support, upon request and subject to the terms and conditions contained in this contract. Contract 1 Term of Contract 1.1 Effective date: This contract is effective on the date the State obtains all required signatures under Minnesota Statutes § 16C.05, subdivision 2. 1.2 Expiration date: This contract will expire five years from its effective date, unless terminated earlier pursuant to Article 10. 1.3 Survival of Terms: The following clauses survive the expiration or cancellation of this contract: 6. Liability; 7. State Audits; 8. Government Data Practices; and 9. Governing Law, Jurisdiction, and V enue. 2 Duties of the Parties 2.1 The Local Government Unit may request that the State perform any of the services shown on Exhibit A, "Available Services". The Local Government unit may also request that the State perform transportation- related services other than those shown on Exhibit A. 2.1.1 The Local Government Unit must submit a brief written request for any services to the State. The request may be in the form of a letter, memorandum or purchase order and may be transmitted by faY or e-mail. A request may be made via telephone, but will not considered accepted unless acknowledged in writing by the State. The request must include sufficient detail on the scope of work to be performed to afford State the opportunity to assess the resources necessary to accomplish the work and develop a cost estimate. Rev. ( l2/00) Page 1 � � Mrv'DOT Contract tio. CFMS Contract No. 2.2 Upon receipt of a w-ritten request from the Local Government Unit, the State will evaluate the request and promptly inform the Loca1 Government Unit if the State will periorm the work, either as submitted or with modifications. If accepting the work, the State will identify a project manager for the work to be performed. Any work assi�nrrient accepted by the State pursuant to this contract is subject to all terms and conditions of this contract. 2.3 After the State accepts a work assi�unent, the State will promptly perform the w�ork in a professional manner and in accordance with generally accepted government standards. If the Local Government linit deems that the work is not proceedin; in a satisfactory manner, the Local Government Lnit wi11 bring such concerns to the State's Project �lanager in charge of the particular project. The Parties w�ill endeavor to resolve any disputes conceming work under this contract in th� most informal and cost-effective manner reasonab(y available. 3 Consideration and Payment 3.1 Payment Basis. The State may, at its option, charge the Local Government Unit on either a lump-sum or actual cost basis for performance of the work. 3.2 Actual Cost Basis. Unless a lump sum or other payment arrangement is agreed upon, all work performed by the State will be billed on an actual cost basis. For work performed upon an actual cost basis, the State will provide a report showing the actual cost of the services performed by the State under this contract. The State's "Actual Cost" will consist of all of the following elements: j 1) The actual cost of any materials provided by the State; and (?) Travel expenses reasonably and necessarily incurred by the State in the performance of the work. Such travel expenses will be subject to the limitations contained in the "Minnesota Department of Transportation Travel Regulations" in effect at the time the work is performed; and (3 ) Labor costs incurred by the State in performance of the work. Such labor costs will consist of (a) The actual hourly wage or salary of State personnel for time spent working on the project; and (b) Labor and overhead additive, at a rate to be determined annually by the appropriate State FinanciaUAccounting Officer. Labor additive will include fringe benefits, holiday and vacation pay, and applicable workers compensation and payroll tax expenses. ;-t � Equipment costs incurred by the State in the performance of the work. Such cost will consist of: (a) The hourly rental rate of the equipment; and (b) Fuel and other direct operational costs not included in the equipment rental rate. 3.3 Payment (A ) The State will invoice the Local Government Unit upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties: Rev. ( I 2J00) Page 2 A A LL Mn/DOT Contract No. CFMS Contract No. (B) The Local Government Unit will promptly pay the invoice(s) submitted by the State. Payment must be remitted to the address below: �iinnesota Department of Transportation Attn: Cash Accounting RE: i�N/DOT CONTRaCT NUMBER (include the "�in/DOT contract number' shown on this agreement) Nlailstop 215 395 John Ireland Blvd. St. Paul, M�i 551�5 I�IPORTANT: THE RELIITTAti'CE MUST NCLUDE T'HE "i�1n/DOT CONTRACT NUMBER" 4 Authorized Representatives 4.1 State's Authorized Representative. The State's Authorized Representarive for the administrarion of this contract is Richard Stehr, Assistant Commissioner or his/her successor. 4.2 Local Government Unit's Authorized Representative. The Local Government Unit's Authorized Representative for the administration of this contract is The Local Government Unit's Engineer for technical matters, and the Local Government Unit's Administrator or Auditor for financial matters. 5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignmenz Neither party may assign or transfer any rights or obligarions under this contract without a written Assignment Agreement, eYecuted and approved by the same parries who executed and approved this contract, or their successors in office. 5.2 Amendments. Any amendment to this contract must be in writing and will not be effective unril it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 5.3 Waiver. If the State fails to enforce any provision of this contract, ihat failure does not waive the provision or the State's right to subsequently enforce it. 5.4 Contract Complet� This contract contains all negotiarions and agreements between the State and the Local Government Unit. No other understanding regarding this contract, whether written or oral, may be used to bind either party. 6 Liability Each party will be solely responsible for its own acts and omissions in connecrion with or related to this contract. The liability of the State is governed by Minnesota Statutes §3.736 and other applicabte law. The liability of the Local Government Unit is governed by Minnesota Statutes chapter 466 and other applicable law. Each party will be solely responsible for its own employees for any workers compensation claims. As any deliverables, including plans and documents, produced by the State pursuant to this contract may be incorporated into larger projects of which the State may not be aware, the State expressly disclaims any liability for the use of such deIiverables and the results thereof. 7 State Audits Under Minnesota Statutes § 16C.0�, subd. �, the Local Government Unit's books, records, documents, and accounting procedures and practices relevant to this contract are subject to examination by the State and�'or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the expiration date of this contract. Rev. (1?J00) Page 3 23 �In/DOT Contract No. CF�IS Contract Vo. 8 Go�ernment Data Practices The Local Government Unit and the S[ate must compty with the tiiinnesota Government Data Practices Act, 1�Iinnesota Statutes Chapter 13, as it applies io all data provided to or by the parties unde: this contract. Tne .-�ct provides, inter alia, disciosure and non-disc[osure provision for vu-ious types and classiiications ot data provided to or bv the State or the Lecal Go��emment linit. The civil remedies of �tinnesota Statutes � 13.08 appiy �o the release of the data referred co in this clause bv either the Lecal Government Unit or [he State. Governin� Law, Jurisdiction, and ��enue ��Iinnesota Iaw, wirhout re�ard to its choice-of-law provisions, ;overns this contract. Venue for all legal proceedinus uisir.g out oT this contrac[, or i[s breach, must be in the appropriate s[ate or :ederal cour[ ��ith competent jurisdiction in R�unsey County, Llinnesota. 10 Termination 10.1 Termination by the State. The State may cance( [his contract at any [ime, wi[h or without cause, upon 30 days' written notice to the Local Govemment linit. lipon ternunation, ihe State will be entitied to payment, determined on a pro rata basis, for services satisPactorily performed. 10' Termination by the State for Insufficient Fundin;. The State may immediateiy ternunate this contract if it does not obtain fundin� irom the �Iinnesota Le� slature, or other funding source: or if funding or staffing levels cannot be condnued at a levet sufficient to allow for the provision of [he services covered here. Termination must be by written or Pax notice to the Local Government linit. The State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the effective ciate oF such ternunation: The State will not be liable for anv dama�es sustained by the L�cal Government Unit as a result of the termination of ihis contract by the S tate. 10.3 Termination by the Local Government linit for Insufficient Funding. The Local Government Unit may immediately terminate this contraci if it does not ob[ain funding from its goveming body, or other fundina source, or if funding cannot be continued at a level sufficient [o provide for payment for the services covered here. Upon such ternunation, the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the effective date of such terminadon. 11 Additional Provisions 11.1 E�ibit � is attached and incorporated into this contract. 11.2 The parties intend that the services provided under this contract will not be construed as an interchange of employees subject to Vlinnesota Sta[utes § 1�.51, et. seq. If the provision of the services under chis con[ract is deemed to be subject to �Iinnesota Statutes §15.� 1, et. seq., and any provision in this contract is determined to conflict with such statute, then the statute will control to the extent of any such conflict. Rev. ( I'J(}0) Page -� �� 0 / ,, J MrvDOT Contract tio. CFMS Contract :�io. DEP.�RT�IENT OF TR�tiSPORT.�TIOti Bv: �with dele�ated authoriry) Tide: Date: LOCAL GOVER'Y�1EtiT tiNIT vfn/DOT CONTR�.CT MANAGErtENT 'ihe Local Govemment Unit cemhes tha[ the appropria[e person(s) have ezecuted the contract as By� required by applicable articles, bylaws, resolutions, ur ordinances. Bv: Title: Date: B v: Title: Date: Date: Rev. (1J00) Page � �� Exhibit A Available Services Followin� a:e examples of services available from MrJDOT pursuant to this aQreement, and other services may be available upon request. tiote that this a�reement cannot be used for the construction of joint facilities, nor does it replaee the "��tunicipal �greernent" process for cooperative construction pro�rams. �Iaintenance • Pa��ement stripin� Bridae Constra�ctionl�Llaintenance Services including: • Bridae load ratin�s � Bridae inspections • Hydraulic data system supportlmanagement Stanclards, Research and Governance services including: • Brid�e standards and specifications development • Brid�e research • Bridae construction, maintenance and hydraulic trainin� Bridge Constra�ction and Maintenance Services including: • Construction planning and programming • Construction support • Steel fabrication services • Maintenance assistance Bridge Design Services includ�ng: • Preliminary bridge studies and plans • Final bridge designs and plans • Bridge cons[ruction estimating • Hydraulic structure recommendations • Consultant managemen[ Land Nlana�ement • Appraisal services • Le�al Services • Eminent domain support • Leval descriptions • Geodetic surveyin� • Photo�rammetric �Iappin� • Plattin� • Direct Purchase I�l'� Electronic Communications � Electronic and telecommunications system desiQn, installation and maintenance servzces Nlaterials • Pavement condition data • :�1ate^als tes[in, • Bor culvect inspection • Pre-stress beams for countv and ci[y bridaes P�rtnership :rcCc D�i.duc 27 . . lC�7 FROtiI DATE AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 9, 2002 �V'illiam �V. Burns, Ciry i�lanager �� Jon�aukaas, Public �Vorks Director December 5, 2002 SUBJECT: Approval of Street Reconstruction and Maintenance Policy Plan PWO?-102 At the request of the City Council, staff has pulled together and revised a summary of policies on street reconstruction and maintenance. This collection of policies we are calling the "Street Plan" was reviewed at the November 2�, 2002 conference meeting. Revisions discussed at that meeting have been incorporated into this most current version. Recommend the City Council approve the attached Street Reconstruction and Maintenance Policies as a guide plan for Fridley's city streets. JHH:cz Attachment : � STREET RECONSTRUCTION AND �IAINTENAi�10E POLICIES "STREET PLAl�t" The Street Plan establishes criteria far the maintenance and replacement of City streets, alleys and sidewalks. While maintenance of these assets is frequently the most desirable action, there are occasions when replacement may be more desirable. Accordin�ly, the plan provides a format for analyzing the City assets and definin� a method for establishin� the condition of each. This data is then used to determine which course of action is most cost effective. The plan also provides criteria that will be used to determine the method of funding the repair and/or replacement of these assets. This plan consists of rivo parts. The first part is an "on �oing" plan which outlines the policies for replacement, repair and maintenance of streets, alleys and sidewalks. It establishes criteria to be used to prioritize and fund various projects. The second part identifies the street, alley and sidewalk inventory for the City. It also provides historical construction and background information as well as the current condition of each segment. Part 1: Policies for Repair and Replacement of City Streets, AIleys and Sidewalks Street Reconstruction The City of Fridley conducts an annual neighborhood street reconstruction program to up�rade streets to cunent needs and standards. The focus of the current program is to bring all bituminous curbed streets to a standard of concrete curb and gutter. Project size is based on funds budgeted annually which currently allows us to reconstruct 1 to 11/2 miles of residential city streets each year. Improvements and repairs to underground utilities will be evaluated and included on a project-by-project basis. A street is defined as that portion of the paved surface within the right of way that has been constructed in accordance with the plans approved by the City Council. The limits of the improved street shall be delineated by the alignment of the back of the concrete curb and gutter of permanent stre�ts and the outer edge of the bituminous edging of non-permanent streets. That area of right of way ar similar street easement between the street and the adjacent property lines shall be considered boulevard. By City Code, it is the responsibility of the adjacent property owner to maintain the boulevard including all vegetated areas and paved driveway connections. For the City to accept responsibility for a street as a public City street, it must be built according to the City's right-of-way and construction standards unless, by separate agreement, the City has determined that lesser right-of-way or construction standards are acceptable. Where the City is reconstructing permanent streets that have been built to the City's right-of-way and construction standards, it will pay at least 75% of the reconstruction costs. The remainder of the cost, approximately 25°/o, shall be assessed to benefitting property owners. ,�, H:��tyfiles\Streets�002 Street Plan 29 In cases where the City is reconstructing non-permanent streets (those streets that do not meet the City's right-of-way and construction standards), the property owners will be assessed for the cost of installing concrete curb and �utter at a rate determined by the City Council. In reconstructin� permanent and non-permanent City streets, the City will inspect and address deticiencies in the utilities that have been placed below the surface of those streets. Storm and sanitary sewers should be televised to find any problem areas and problem areas should be corrected. The gas company should be invited to replace the gas services/mains and should be notitied early in the plannin� process. Old galvanized steel water services should be replaced with copper. Storm sewers should be installed or eYpanded as necessary. The standard residential street width shall be 30 feet wide measured from face of curb to face of curb. Narro�ver streets will be constructed only under special directive by the City Council. Wider streets may be constructed based on traffic volumes or 1�lunicipal State Aid Street design requirements. Streets in commercial or industrial areas shall be designed to widths of 36 feet to 50 feet according to their needs. The minimum right-of-way for a city street shall be �0 feet in existing residential areas, 6� fee� �n NiSAS streets, and 66 feet for commercial or industrial areas. The standard for concrete curb and gutter installation shall be �InDOT design B618, which is a 6-inch- high barrier type curb integral with an 18-inch-wide gutter pan. The standard residential street section shall consist of 6 inches of Class 5 aggre�ate base on a compacted subbase, then plant-mixed bituminous asphalt installed in two lifts, a 2-inch thick base course and a 11/ inch wear course. Larger sections may be installed depending upon the results of soils investigation for each project. Desib sections for commercial and industrial areas shall be based on Ioads and traffic volumes for the specific area. All local and collector streets will be designed for 9-ton axle loadings. Cul-de-sacs in residential areas shall be constructed to a 40-foot radius to the face of curb and require a 50-foot radius for right of way. Cul-de-sacs in commercial or industrial areas shall be constructed at a 50-foot radius to accommodate large truck turning movements and have a minimum of 60-foot radius right of way. Dead end streets shall be reconstructed to at least meet the minimum street standards for their area - residential or commerciaUindustrial. No new dead end streets shall be constructed without provi:,ions and sufficient right-of-way to allow for turn around of emergency vehicles and shall not exceed 600 feet in length Street reconstruction projects should be routinely scheduled through the Five Year Capital Improvement Plan. ,3, H: ` Yi yfi l e s\S tre e ts�2 002 _S tre e t_P I a n 30 Special assessments for street improvements are normally payable over a 10-year period and computed on the front foot assessment method. The front foot for pie shaped lo[s will be established at the buildin� setback line. Side yards will not be assessed. Street Reconstruction Policies: 1. Public streets shall be reconstructed when any of the following conditions exist: a. A permanent street which has been damaged or has deteriorated to the point �vhere it cannot , serve its intended purpose at a reasonable service level, and lesser repairs are not practical. b. A non-permanent street which has been damaged or deteriorate�' to the point w-here it cannot serve its intended purpose at a reasonable service level. c. Residents alon� a non-permanent street petition for an improved street with drainage and concrete curbing. d. An existing street poses a threat to the safety, health and welfare of the general traveling public. 2. The City shall not continue to provide extraordinary maintenance on streets which are in need of reconstruction. 3. Storm and other needed underground utility improvements shall be included as part of the reconstruction. 4. Only barrier type concrete curb and gutter shall be installed. 5. The reconstruction cost shall be financed by special assessments and City funds. a. At least seventy-five percent of the reconstruction cost of permanent streets shall be born by the City and the remainder specially assessed. b. One hundred percent of the bituminous surfacing, grading, base, and storm sewer costs on non-permanent streets shall be born by the City. Normally, concrete curbing and gutter should be specially assessed. 6. Assessments shall be made on the front foot assessment method. 7. Assessments shall be payable over a 10-year period. _.�, H: V'�I � 1 e s� S tre e ts�2002 _S tre e t_P 1 an 31 Drivewavs Driveway connections will be cut back as necessary to create a smooth transition into the new street profile. ExistinQ joints in concrete driveways will be used as the match line whenever possible. Drivetivay width and location will be maintained as much as possible, but minor adjustments will be made at the request of the property o�vner. Retaining Walls Retainin� walis will be reconstructed as part of the project, if necessary, to maintain the grade of the :oads. Such retaining walls shall become the responsibility� of the City to maintain. In instances where a retaining wall is not necessary, the area shail be graded to a maintainable slope. Ornamental retainin� walls shall be the responsibility of the adjacent p�-operty owner to maintain. Landscaping Landscaping in front of properties shall bz restored to its original condition as near as possible. Obstructions in the right-of-way in violation of city ordinance or policies will not be restored within the ri�ht-of-way but may be restored on the adjacent owner's property at their request. Bituminous Overlavs: There are two main problems associated with overlayin�. One problem is the buildup of bituminous material at the curb line which gives the curb a sunken appearance. This condition traps debris which cannot be easily removed by the street sweeper. Many communities have gone to "wedge cutting" the existing surface at the curb line to eliminate this buildup. Wedge cutting completely eliminates the problem of bituminous buildup but is an additional cost item. The "wedge cut" is made with a large pavement milling machine which planes a wedge shaped cross section of bituminous material off the pavement along the curb line before the overlay is placed. The second problem with bituminous overlays is commonly referred to as "reflective cracking." Reflective cracks are cracks in the old surfacing which come through the new overlay, usually within a year's time. The main type of crack which reflects through is the transverse thermal crack. Consequently, if a street has a lot of this type of cracking, a bituminous overlay will not maintain a smooth appearance for very long. Reflective cracking seems to occur more frequently on collector streets than local residential streets. This may be caused by the thinner surfacing of local streets and the tendency to develop many hairline cracks instead of the larger transverse thermal cracks. In addition, reflective cracking is more serious on collectar streets than local streets because traffic wears the cracks larger once they have formed. A number of different methods have been tried to eliminate reflective cracking, all with various de�rees of success. As a result of the reflective cracking problems, bituminous overlays are not ahvays the ,�, H �Myfiles\S�eets�2002 Street Plan 32 solution to a badly cracked street. This shortcoming must be considered in the policies for bituminous overlav. The policies to be used for bituminous street overlayin� are as follows: Bituminous Street Overlav Policies: 1. Non-permanent streets shall not be overiayed. 2. The surfacing of permanent City streets shall be overlayed with a minimum of 1`/z inch bituminous overlay when any of the follo�ving conditions exist: a. The surface is developing extensive map cracking as a result of traffic loading or insufficient surface thickness. b. The surface lacks a proper crown for cross drainage and standing water causes problems. c. The existinj curbing is in need of replacement and the surfacing would benefit from an overlay. 3. The potential for serious reflective cracking shall be checked prior to scheduling bituminous overlays and appropriate preventive measures taken where necessary. 4. The edge of the bituminous surfacing shall be "wedge cut" prior to overlaying to prevent a buildup of bituminous material at the curb line. 5. The cost of overlays shall be paid from City funds. CONCRETE STREETS The bituminous patching of concrete streets makes these streets smoother riding, but the black bituminous over white concrete produces a very unariractive surface. The broken concrete street panels are normally confined to certain areas of the street. This is probably a result of poorer sub soils in these areas; however, when one panel breaks and settles, a greater stress is imposed on the adjacent panels causing them to eventually break also. This is the main reason broken panels should be repaired. Concrete street repairs should be funded in the same manner as overlays or bituminous streets. Although a broken panel may be localized to 2 or 3 areas of the street, the cost of concrete street repair will probably be about the same as a bituminous street overlay. -6- H: L'�t yfiles\S tree ts�2002_S treet_P lan 33 The policies to be used for concrete street repair are as follows: Concrete Street Repair Policies: l. Bituminous patches will only be made on concrete streets as a temporary repair. 2. The concrete panels of City streets shall be repaired or replaced when the panels have severe muitiple cracks and settied sections. 3. Sunken portions of concrete panels will be mud jacked to obtain reali�nment and base stabilized wherever feasible. 4. Concrete panels shall be replaced with new poured concrete panels. 5. The cost of concrete street repair shall be paid from City funds. DEAD END STREETS Nlaintenance of aead end street shall follo�v that of through streets provided certain basic criteria are first met, namely: 1. There exists sufficient right of way to satisfy city standards. 2. Non-permanent streets must at least meet the minimum street width standards. 3. For permanent and non-permanent streets, there needs to exist sufficient space at the end of the street for winter snow storage. CURBING Curbing is important to carry storm runoff drainage, to protect the edge of the street from breakage and erosion, and to provide a guide for snow plowing. The standard concrete curb and gutter is B-618 (barrier) concrete curb and gutter. Bituminous curbing is not a permanent curbing and should not be used for replacement purposes. Bituminous curbin� is less durable than concrete and gets scarred and broken from snow plowing. As a result, the bituminous curbing on the older City streets is generally in poor condition. Bituminous curbing should be replaced if a street is in need of an overlay and if the curbing is in very poor condition. For example, an overlay should extend the surface life for 10-15 years. If the bituminous curbing is already poor and could not be expected to hold up for another 10 years, it should be replaced prior to the overlay. Conversely, the curbing on a street should not be replaced until the surfacing is in need of an �7� H: ��t yfi l e s`S tre e ts \2002 _S tre e t_ P l a n 34 overlay. This is because the process of removing the bituminous curb and installing concrete will necessitate the removal of some surfacin�. Curb replacement should also be considered if petitioned for by the affected property o�vners. The petitioned area can then be incorporated into that ward's next street reconstruction project. It's always much easier to make an improvement if it has the support of the people who will be paying a portion of the cost. Bituminous curb replacement should be funded by special assessing the cost on concrete curbing. �ssessing less than the full cost is not consistent with the street reconstruction policy. Curb replacement and bituminous overlayin� should be scheduled annually in the Five Year Capital Improvement Plan. Prior to construction—any sanitary sewer, watermain or storm sewer repairs or replacement should be made. For example, minor drainage problems may be feasible to repair prior to repairing the street. All of these items should be repaired, if feasible, prior to improving the street surfacing. The policies to be used for curb replacement are as follows: Curb Replacement Policies: 1. The curbing on public City streets shall be replaced when any of the following conditions exist: a. The existing condition of the curbing poses a threat to the safety, health or welfare of the public. b. The street is in need of a bituminous overlay and the existing curb has been damaged or deteriorated to the point where it does not adequately hold the boulevard and carry drainage, and repairs are not economically feasible. c. When residents along a street with badly scan-ed and broken up bituminous curb petition the City for an improved street with concrete curbing. 2. Badly broken and settled sections of concrete curbing on permanent streets shall be repaired or replaced on all streets scheduled to be overlayed or sealcoated. 3. Curb sections which are only settled and can be corrected by raising and filling will be repaired by the City Street Section. 4. Concrete curb sections which are badly cracked or settled and cannot be raised shall be removed and a contract let for the replacement work. ,g, H:\Myfiles\Streets�2002_S [ree�_P lan 35 �. All curbing shall be replaced w-ith barrier type concrete curbing. 6. The curb repair work shall be funded as follows: a. On overlay projects, the cost of replacing concrete curb sections shall be paid from City funds. b. All repair and replacement of concrete curb sections on sealcoating projects and all removal costs on overlay projects shall be paid from City funds. . c. Bituminous curbin� will be replaced tivith concrete curbing to be special assesseci. 7. Assessments shail be based on a front foot assessment method. 8. Assessments shall be payable over a 10-year period. NIAINTENANCE PROCEDURES The type of maintenance referred to in this section is surface patching, crack filling and sealcoating pro�rams. These maintenance procedures are included in the comprehensive street plan because they directly affect the serviceability of the street as well as the surface life. On a one-time basis, maintenance is the cheapest approach to improving serviceability of a street, as opposed to complete reconstruction, the most expensive. On the other hand, if maintenance is extensive or is required on a continual basis, reconstruction, or something in between, such as an overlay may be more economical in the long run. A typical example is patching and sealcoating a street several times, which really needed an overlay. Over a period of time, the patching and sealcoating is more expensive than the bituminous overlay which eventually has to be done anyway. This type of practice results in a waste of maintenance dollars and often a neglect of maintenance on necessary streets due to staff limitations. One of the main benefits of the comprehensive street plan is that it will identify the most economical balance of maintenance and surface improvements to sustain our street system. Presently, we can provide an adequate level of maintenance on all City streets with our existing street maintenance section. Provided needed reconstruction, overlaying, curb replacement, etc., is done when needed, we should be able to continue to do so in the future. Surface patching and crack fillin� of bituminous surfaces are accomplished with City forces and sealcoating is completed by contract. Street patching and crack filling begins in about april and runs through September, depending upon weather conditions. Temporary repair and fillina of pot holes in early spring is not :ncluded as it is ,g, H:V'�f yfiles\Streets�2002_Street_Plan 36 generally not permanent if done before the frost is out of the ground. Patching and crack-fillina is seasonal and labor intensive and therefore, part-time summer augmentation is used. This includes all preparatory work for sealcoating and overlaying. Patching is done with finely graded hot asphalt material. In addition to patchin� broken out sections of surfacing, skin patchin� is performed to level surface settlements particularly prior to sealcoatin�. Liquid pour crack filler is also used on deep narrow� cracks. -10- H:�tyfiles\Streets�2002_Street_Plan 37 SEALCOATING r�n annual sealcoating contract is let in mid-spring. Funds are bud�eted in the Street Section and the amount of sealcoating that can be accomplished each year is predicated on the funds authorized. Sealcoating is done by spraying bituminous oil on the street and coverinQ it with a granite/trap rock material and then rolling. The surface is then allowed to set for a period before the excess rock material is removed. When the excess rock material is swept up, the sealcoat forms a new waterproof surface - with a uniform color and texture. The surface thickness is less than '/4 of an inch and adds no strength to the street. Consequently, if the street is cracked from traffic loading, the sealcoat ��ill only serve as a - temporary measure. If the surfaee is cracked from ��eatherin�, thermo cyeling and general aging, the sealcoat will provide a more permanent fix. The following general maintenance policies shali apply for patchin� and sealcoating of city streets: Maintenance Policies: 1. The City Street Section shall provide a reasonable and proper amount of maintenance on all Citv streets with the following exceptions: a. Streets scheduled for reconstruction shall not be patched and sealcoated. b. Streets in need of bituminous overlays shall be patched but not sealcoated. 2. The City shall sealcoat approximately one-twelfth of its total mileage each year if the criteria for sealcoating is met. 3. Streets shall be sealcoated for any of the following reasons: a. The street has extensive cracking and a sealcoat would seal off moisture from entering the road base and further deteriorating the surface. b. A street surfacing is dry and oxidizing and stu-face wear from traffic and weathering is becoming appreciable. A sealcoat would rejuvenate the old surfacing and provide a new stable surface layer. c. A street is very blotchy from leveling surface settlements, patching utility repair excavation, etc., a sealcoat would provide a thin new surface with unifornl color and texture. 4. The City Street Department shall do all preparatory work for sealcoating. Sealcoating shall be accomplished by contract. -11- H:�fyfiles`.Streets�2002_Street_Plan • 5. All patchin� and sealcoating shall be funded through the Street Maintenance budgeC, or other funds, if appropriate. S L L'RRY Slurry application is another alternative for maintaining the asphalt pavement. It is normally more eYpensive than sealcoating but does have certain advantages. Slurry is a mixed application of emulsion and aggregate squeegeed on the asphalt surface. It is more smoother and has a tendency to fill smaller cracks and pavement imperfections. Slurry is best applied to newer surfaces to protect for weathering, thermo cycling and general surface a�ing. The following jeneral maintenance policies shall apply for patching and slurry sealing of City streets. Nlaintenance Policies: 1. Streets shall be slurry sealed for any of the following reasons: a. A street has a new surface that is dry and oxidizing and surface wear from traffic and weathering is becoming appreciable. b. The street has been constructed or overlayed within the past 5 years. c. The street is very blotchy from leveling surface settlement, patching, utility repair, excavation, etc., a slurry coat will provide a thin new surface with uniform color and texture. 2. The City Street Section shall do all preparatory work for slurry sealing. Slurry sealing �vill be accomplished by contract. 3. All patching and slurry sealing shall be funded through the street maintenance budget, or other funds, if appropriate. PUBLIC ALLEYS The city maintains and plows only those alleys that are paved and connect through between two streets. Unimproved alleys; i.e., unpaved alleys, or those alleys that do not connect through to a street, are the responsibility of the property owners using the alleys. The permanent alleys should be patched and maintained by the City the same as permanent streets. However, nothing should be done with the non-permanent alleys. We should not be spending limited maintenance dollars on alleys if they have never been improved to a reasonable maintenance free condition. 12 H:4'�tyfiles� Streeu�2002_Street_P lan 39 Property owners who desire an improved alley can petition for an alley improvement. The alley would be constructed to a 12 foot width of bituminous asphalt surface with an inverted crown down the center for draina�e. Since alleys serve primarily a private purpose, the cost of alley improvements are 100°r� special assessed to th� abutting properties. The policies to be used for alleys are as follows: Public Allev Policies: 1. The City shall not up� ade or maintain a non-permanent alley with maintenance funds. 2. Alleys shall be considered for construction only when petitioned for by the adjoining propem,� owners. 3. Alley reconstruction projects shall be scheduled through the 5-year Capital Improvement Plan to coordinate with other contracts, if possible. 4. Alleys shall be reconstructed to 12 foot width. Bituminous surfacin� will be used, with an inverted crown to carry drainage down the center. 5. The cost of the alley replacement shall be 100% special assessed. 6. The assessments shall be made on the rear foot assessment method. 7. Assessments shall be payable over a 10-year period. SIDEWALKS The City's system of sidewalks is fairly new and in good condition. However, occasional replacement of settled panels will be necessary for safety reasons. This would be done as part of regular maintenance. Because of the high cost of construction and maintenance, additions to the skeletal sidewalk system should be well planned. As the name implies, the skeletal sidewalk system should extend throughout the City connecting major activity centers such as parks, schools, churches and commercial establishments. The sidewalk should generally be located along collector streets or minor arterials which are well lighted and provide safety through the higher level of activity. Pedestrian volumes and safety needs are generally not great enough to warrant the construction of sidewalks within residential neighborhoods. The City should resist pressure to construct skeletal system sidewalks in locations which do not meet the policies. All skeletal system sidewalks should be designated by City Council resolution. If residents desire a sidewalk alon� their street, they can petition the City Council. -13- H:�tyfiles\Streets�2002_Street_Plan � ' The policies to be used for construction and maintenance of skeletal system sidewalks are as follows: Sidewalk Policies: 1. The City shall identiry all sidewalks which shall be part of the skeletal sidewalk system by resolution. ' 2. Addition to the skeletal system shall meet the following criteria: - a. Skeletal sidewalks shall connect major activity centers such as schools, parks, churches and commercial centers. 0 b. Skeletal sidewalks shall be located along collector streets and minor arterials which are w�e?? lighted and provide personal security through the higher level of activity. c. Additions shall be designated to connect to the existing system and systems of other communities whenever possible. 3. Residents may petition for sidewalks alon� their streets. 4. Normally construction of sidewalks shall be specially assessed based on a front foot assessment method. 5. All sidewalks shall be concrete with a 5-foot width minimum. 6. The City Street Section shall maintain the skeletal sidewalk system. Maintenance shall include but not be limited to the following: a. Clearing sidewalks of snow and large debris from storms. b. Clearing the sidewalk space of overhanging tree limbs. c. Replacement of settled panels which could pose a safety hazard as part of regular maintenance. d. Signing and stripping crosswalks. BIKEWAY/WALKWAYS The City's bikeway/walkway system provides a connecting link with major parks, schools and regional trail systems. These bikeway/walkways are constructed in accordance with the established City plan and with funds provided for that purpose. H: \M y file s\S tre ets\2002_S treet_P lan 14- � The policies to be used for construction and maintenance of the bikeway/walkway system are as follows: Bikewav/`Valkwav Policies: 1. The City Council shall approve all bikewaylwalkways within the City. 2. The bikeway/walkway system shall consist of: a. Routes—identified by signs. b. Lanes—painted stripes on the existing roadways. c. Path—eiaht foot bituminous paved surface with 2-foot soil shoulders on each side. 3. �iotorized vehicles and equipment are not authorized on a bike path except for maintenance and repair purposes. 4. Construction of bikeway/walkways shall be by special funds on City Council's direction. 5. Residents may petition for a bikeway/walkway with 100% special assessment. 6. The City shall maintain the bikeway/walkway systein. Maintenance shall include, but not be limited to the following: a. Clearing the bike pathway of overhanging tree limbs and v�getation. b. Patching and repairing of the pavement surface. c. Signing and striping of routes and lanes. 7. Maintenance and repair of the bikeway/walkway system shall be funded in the City budget. 15 H:��iyfiles` Streets�2002_Street_P lan � INVE�iTORY GENER�L The second part of the comprehensive street plan is the in��entory. The street data is maintained in a separate document. Street Inventor�port: The street inventory report identifies each segment of the street, alley and sidewalk, proti�iding specific information on the class, type, right-of-way, len�th, surface width, curb type and the thickness and year of construction for the base, binder course, wearinQ course, overlay and sealcoat. As overlays and sealcoats are applied, each application is recorded separately. Also included in the report is the traffic volume, year recorded, maintenance work by month and year, plus the surface condition and riding quality. The surface condition and riding quality provides the basis for establishing the surface rating of each segment. This rating is the prime factor in conjunction with age and the maintenance record in establishin� the priority of streets requiring overlay or sealcoatin� or reconstruction. SUNIMARY These inventory records are very helpful in reviewing the plan policies to determine how successful or unsuccessful sealcoating and overlays have been in serving their intended purpose over the years. The last source of information for evaluating our streets and developing policies come from our own personal experience, either directly from citizen complaints or from our maintenance personnel. With the formal adoption of the comprehensive street plan, the City has a rationale and formalized procedure for maintaining, repairing and reconstructing the public access system. July, 1996 Revised December, 2002 -16- H:�'vfyfiles`:Streets�2002_Street_P lan � r � CiTY OF FRIDLEY TO: FR0�1: D �TE: SUBJECT: AGENDA ITEM CITY COUNCIL MEETING OF DECEMBER 9, 2002 William W. Burns, City Manager �� Jon �kaas, Public Works Director November 2�, 2002 Joint Powers �greement for East River Road Improvement P�V02-098 ' The attached Joint Powers :�greement is for the Ciry's involvement in the East River Road Improvement Project between I-694 and Hartman Circle completed this past summer by the Anoka County Highway Department. The City's contribution covers utility adjustments and relocations, reconstruction of the bituminous and brick medians and some sidewalk reconstruction. The total cost to the City is $1�7,529.29. This amount will be reimbursed from our State Aid account. Recommend the City Council approve the Joint Powers Agreement with the Anoka County� Highway Department for the East River Road Improvement Project. JHH:cz Attachment .. � ALONZO J. FERNANDEZ Contracts Administration Direct# (763) 862-4212 �ax# (763) 862-4201 Alonzo. Fernandez@co. anoka. mn. us November 19, 2002 CITY OF FRIDLEY Fridley Municipal Center 6431 University Avenue N.E. Fridley, MN 55432 C�UNTY OF ANOKA DIVISION OF PUBLIC SERVICES �iccounting & Contracts .-ldministratron HIGHWAY DEPARTMENT 1440 Bunker Lake 81vd. NW • Andover, Minnesota 55304 • �is • Highway • Sur�eyor • Parks • Transit Attention: Mr. John Haukaas, Director of Public Works Subject: Execution of Joint Powe�s Agreement and Letter of Invoice for 95% of the city's share of cost for subproject (SP 02-601-42) conducted in the City of Fridley, Minnesota. Refierence: (a) Anoka County Project No. 02-01-00, 2002 County Overlay Project. (b) July 23, 2002 - County Board of Commissioner's approval to award construction contract to North Valley, Inc. (c) Draft JPA forwarded to the City of Fridley for review and/or comments on September 18, 2002. (d) Receipt of comments from City of Fridley on draft JPA on October 2, 2002. (e) Anoka County Board of Commissioner's approval on Novernber 12, 2002 to enter into Joint Powers Agreement with the City of Fridley. Enclosure: Anoka County Joint Powers Agreement No. 2002-0521 dated November 12, 2002 (3 Originals). Dear Mr. Haukaas, Pursuant to References (a) -(e), the Enclosure joint powers agreement is provided for the city's execution. This agreement formalizes the cost to mill and overlay and reconstruction of the medians and storm sewer system of that segment of County State Aid Highway No. 1 (East River Road) from I-694 to Hartman Circle. The city's cost for this work is currently estimated to be One Hundred Fifty Seven Thousand Five Hundred Twenty Nine Dollars and 29/100s ($157,529.29). Page 1 of 2 Affirmative Action / E�Opportunity Em;�loyer In accordance with the terms and condition of the contract and the award of this project by ReferenCe (b), the county requests the City of Fridley to pay 95°/o of its estimated share in the amount of Qne Hundred Forty Nine Thousand Six Hundred Fifty Two Doliars and 29/100s ($149,652.29). In preparing your remittance to the "County", please refer to Anoka County Joint Powers Agreement No. 2002-0521 and make your payment payable to: Attention: Anoka County Highway Depa�tment and address to: 1440 Bunker Lake Boulevard NW Andover, Minnesota 55304 Payment of $149,652.29 is due by Decemt�er 19, 2002. ir the interim, if you have any questions regarding the terms of the agreement or aspects of the projects, please do not hesitate to contact the undersigned for assistance. Respectfuily, ,..—_.___ Alonzo J. Fernandez Contracts Administrator D W F/af/f ri d I ey2002-0521. 002 Copy Routed to: Douglas W. Fischer, PE, Anoka County Engineer _Lyndon A. Robjent, PE, Assistant County Engineer Jane Pemble, Traffic Engineering Manager Mark Daly, P.E., Program Services Engineer Mike Gabrick, Project Inspector Fred Edstrom, Public Services Supervisor _Project 02-01-00, w/City of Fridley JPA Agreement No. 2002-0521 File, Affirmative Action / Equal Oppo�tunity Employer Page 2 of 2 r � Anoka Counry Contract �0?00?-0�? 1 JOINT POWERS AGREEMENT FOR THE M1LL AND OVERLAY OF COUNTY STATE AID HIGHWAY NO. {EAST RIVER ROAD) FROM I-694 TO HARTMAN ClRCLE (SP 02-601-42) This A�reement made and entered into this day of �� L ,?00?, by and between the Counry of Anoka, State of Minnesota, a political subdivision of the State of Minnesota, 2100 Third Avenue North, Anoka, Minnesota, »303, hereinafter referred to as "County", and the City of Fridley, 6431 University Ave. ti`E. Fridley, ylinnesota 5�43?, hereinaTter reterred to as the "City". WITN�SSETH WHEREAS, the parties to this a�reement have lono exhibited concern for the draina?e, deterioratinj road surface as well as the aesthetic appearance of [he centerline medians of County State Aid Hi�hway No. 1(East River Road); and, WHEREAS, said parties mutually a�ree that the mill and overlay and reconstruction of the medians and storm sewer system of that segment of Countv State Aid Highway No. 1 (East River Road) from I-694 to Hartman Circle should be done as soon as possible; and, WHEREAS, the parties to this Ajreement consider it mutually desirable to remove the existing raised planter bed, bituminous, brick paver and stamped concrete median areas and replace said areas with concrete; and, WHEREAS, the parties agree that the County shall cause the mill and overlay and reconstruction of the medians and storm sewer system of County State Aid Highway No. 1 (East River Road); and, WHEREAS, the Anoka County Highway Department has prepared plans and specifications for Project No. SAP 02-601-42, which plans and specifications are dated July 02, 2002, and which are on file in the office of the County Engineer; and, WHEREAS, the Ci[y has requested that a segment of 62od Way be milled and overlaid as part of the project, which has been included in the plans and speci�cations dated July 2, 200? ; an d WHEREAS, the parties a�ree that it is in their best interest that the cost of said project be shared; and, WHERE?�S, Nlinnesota Statute 471.�9 authorizes political subdivisions of the State to enter into joint powers aQreements for the joint exercise of po��ers common to each. NOW, THEREFORE, IT IS vIL�'I'liALLY STIPULATED Ati`D AGREED: PaUe�� 6 PliRPOSE The parties have joined together for the purpose of resurfacinQ the roadwav, and reconstruction of drainaoe and medians on a portion of Countv State Aid HiQhway tio. 1 (East River Roadj: as described in the plans and specifications numbered SAP 02-601--1? on file in the office of the .�no�:a Countv Highwav Department and incorporated herein by reference. II. METHOD The County shall provide all en�ineerin� services and shall cause the construction of Anoka County Project �o. SAP 0?-601-4? in conformance �vith said plans and specifications. The Countv shall do the callin� for sll bids and the acceptance of all bid proposals. III. COSTS A. The contract costs of the work, or if the work is not contracted, the cost of al! labor, materials, normal engineering costs and equipment rental required to complete the work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs" are �ood faith projects of the costs, which will be incurred for this project. Actual costs may vary and those will be ihe costs for which the relevant parties will be responsib(e. B. The estimated cost of the total project is $741,390.10. Participation in the construction cost is as follows: 1. The County shall provide construction observation for the mill and overlay of 62"d Way and approve for acceptance the work as it is completed. 2. The City shall pay One Hundred Percent (100%) of the hydrant and curb box relocation and gate box adjustment as well as water and sewer relocation, construction and casting adjustment. The City shall aIso be responsible for inspection and acceptance of these items. The estimated City cost of these items is $15,800.00. 3. The City shall furnish and deiiver to the construction site replacement hydrants for any hydrants, which are being relocated as a par� of this project, which it wants replaced. 4. The City shall pay One Hundred Percent (100%) of the costs to mill, overlay and adjust existin� utilities for 6?°d Way. The total cost of the 62°d Way construction is estimated at $28,661.95 of which the estimated cost to the City is $28,661.95. �. The County shall pay One Hundred Percent (100%) of the cost of the reconstruction of the raised planter bed medians. The estimated total cost of raised planter bed medians is ��3,860.56, of �vhich the City's estimated share is $0.00. 6. The City shall pay One Hundred Percent (100%) of the cost of the reconstruction of the Bituminous Medians. The estimated total cost of bituminous medians is $�6,1�8.3�, of which the City's estimated share is 5�6,158.3�. Pa�_e�p6 i. The Ciry shall pay One Hundred Percent (100°Io) of the cost of the reconstruction of the stamped concrete medians. The estimated totai cost of stamped concrete medians is $13,993.�3, of which the Ciry's estimated share is �13,993.53. 8. Tne Ciry sha!I pav One Hundred Percent (100%) of the cost of the reconstructior. of the brck paver medians. The estimated total cost of brick paver medians is �30,403.6?, of which the Citv's estimated share is $�0,403.6?. 9. The City shall pay One Hundred Percent (100�Ic) of the cost of new concrete andr"or bituminous driveway pavement for all up;raded driveways. The City's estimated cost for driveway pavement is �0.00. 10. The City shall pav for One Hundred Percent (100%) of the cost of new sidewalk installed on the project. Tne estimated cost to the City is $843.00. 1 1. In-place concrete walk will be replaced by the County at no cost to the City. 12. The City shall pay One Hundred Percent (100%) of the cost of new bituminous trails. The City's estimated cost for the trail is $0.00. 13. The City shall pay One Hundred Percent (100%) of the cost of any street lightin; included in the project. The desi�n and installation of ornamental streetlights shall be in accordance with the County's specifications. The City's estimated cost for street li�hting is $0.00. below: 1. �. 3. 4. 5. 6. 7. 8. 9. 10 11 12 13 14. The total estimated cost to the City for the project is summarized Right-of-Way Construction or Adjustment of Local Utilities Milling & Bituminous Raised Planter Bed Medians Bituminous Medians Stamped Concrete Medians Brick Paver Medians Driveway Up�rades Concrete Sidewalk Trai ls Street Liahts Traffic Si�nals EVP y $ $ $ $ $ $ $ $ $ $ $ $ $ 0.00 15, 800.00 28,661.95 0.00 56,158.35 13>993.53 30,403.62 0.00 843.00 0.00 0.00 0.00 0.00 Total Estimated Construction Cost To The City $ 1�5,860.4� C. The total estimated cost to the City for the project is $145,860.4� as shown on the attached Exhibits A and B. The City participation in construction en�ineerin� will be at a rate ot 8�Io of their desi�nated share. The estimated cost to the Page �� City for construction engineenna is $11,b68.84. The grard total estimated cost to the City for the project is �1�7,�29?9. D. L.�pon award of the contract, the Citv shall pay to the County, upon written demand bv the County, 9��1c of its portion of the cost of the project estimated at $1-�9,6�?.8?. T'he Citv's 5hare of the cost of the project shali include only construction and construction en�ineering expense and does not include administrative expenses incurred by the County. E. lipon final completion of the project, the Ciry's share of the construction cost will be based upon actual cr�nstruction costs. If necessary, adjustments to the initial project cost estimate as adjusted �vith final costs will be made in the form of credit or a�ditional char�es to the City's share. Any adjustments alon� with the remainin� 5% of the City's portion of the construction costs shall be paid upon request by the County. IV. TER�1 This A�reement shall continue until terminated as provided hereinafter. V. DISBURSEi�1ENT OF FUi�1DS All funds disbursed by the Counry or City pursuant to this AQreement shall be disbursed by each entity pursuant to the method provided by law. VI. CONTRACTS AND PURCHASES All contracts let and purchases made pursuant to this A�reement shall be made by the County in conformance to the State laws. VII. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds and report of all receipts and disbursements shall be made upon request by either party. VIII. TERMINATION This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days �vritten notice delivered by mail or in person to the other party. If notice is deiivered by mail, it shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to any solicitation of bids or any purchases of services or goods which occurred prior to such notice of termination. The City shall pay its pro rata share of co�ts which the County incurred prior to such notice of termination. IX. MAINTENANCE A. i�laintenance of the completed watermain, sanitary sewer, storm sewer (except catch basins and catch basin leads), detention basins (including ponds and their outlet structures and jrit chambers/collectors) shall be the sole obliQation of the City. Pa��e -� of 6 �50 B. Maintenance of all trails and sidewalks, includin� snow plowing, shall be the sole responsibilitv of the City. X. NOTICE For purposes of delivery oT anv notices hereunder, the notice shall be effective if delivered to the County Administrator of Anoka County ?100 Third Avenue North, Anoka, Nlinnesota »303, on beha(f of the County, and the City Mana�er of Fndley. 6431 University Ave. ti'E, Fridley, Minnesoca »432, on behaIT of the City. XL I�tDE�`IFICATION The City and the County mutually a?ree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, a�ents, or employees relating ro activities conducted by either party under this Agreement. XII. ENTIRE AGREEME:vT REQUIREMENT OF A WRITING It is understood and agreed that the entire a�reement of the parties is contained herein and that this Agreement supersedes all oral a�reements and all ne�otiations between the parties relatin� to the subject matter thereof, as well as any previous a�reement presently in effect between the parties to the subject matter thereof. Any a]terations, variations, or modifications of the provisions of this Agreemen[ shall be valid only when they have been reduced to writing and duly signed by the parties. Page�� 6 � Iv WITNESS WHEREOF, the parties of this A�reement have hereunto set cheir hands on the dates written below: COL�TY OF AtiOK.� CITY OF . : S F►� i� � t y By: Dan Erhart, Chairman Board of Commissioners Dated: ATTEST By: John "Jay" McLinden County Administrator Dated: RECOMMENDED FOR APPROVAL By: Jon G. Olson, P.E. Highway Enjineer Dated: APPROVED AS TO FORM sy: Dan Klint Assistant County A[torney Dated: _ Bv: Its: Dated: By: Its: Dated: By: _ Its: Dated: By: _ Its: Dated: dk\contrac[\?00?\fridley jpa (based on Highway Dept. format) Pase 6 of 6 52 __- ----------. __-- _ _ SAP 02-601-42: J�IN7 POWERS AGREEMENT EXHIBIT B COST-SHARING AGREEM�NT rOR PROJECTS CONSTRUC T'ED IN ANOKA COUNiY USiNG COUNTY �A �� AiD FUNDS OR LOCAL TAX L�^! COL1..1RS ITE�1S Bikeways Concete Curb & Gutter Conaete Sidewalk Conaete Sidewaik Replacemenk G�n�ete Curb & Gutter for Median Construc�on Concrete Median Construction or Adjustment of Local Utilities Grading, Base and Bituminous S�orm Sewer Driveway Upgrades Traffic S+gnais (communiti� larger tfian 5,00o) T2ffic Signals (communities less tiian 5,000) EngineQxing Services Right-of-Way COUNiY SHARE 0 50% 0 I00% 100°!0 100°l0 0 100% based on state aid letter*O 0*I 'h the cost of iCs legs of the intersection 100% *� 1005 CITY SHARE 200% 50% 100% 0 0 0*� 100% 0 based on state aid letter*O 100% the cost of its legs of the intersecticn plus'h the cost of the Caunty legs of tfie intersection 0*TM *� 0*( Street Lights 0 100% *� The County pays for 100% OF A Standard Median Design such as piaim m�crete. If a local unit of govemment requests decorative median such as reC brick, stamped conaete, or e�cposed aggregate conQete, the local unit will pay the additional cost above the cost of standard median. *p � *r In the event no State Aid is being used, drainage cost shares wiil be computed by proportions of total area to County area where the area of the road right-of-way is doubled prior to performance of the calculations. In dties less than S,OOD people the County pays for 100% of t�e cost of the tiaffic signal effective March 1986. The Counry collects on behalf of the dties (less tfian 5,000) "Municipal State Aid Dollars" since they do not themselves qualify for s:ate aid funds. These funds are used to pay the Gty Share. Engineering shall be paid by the Lead Agency except that any partidpating agency will pay construction engineering in tt�e amount _ of 8% of the construction costs paid by that agency. *( In the event that the Townst�ip or Gty requests purchase of right-of-way in exc�s of those right-of-ways required by County canstruction, tt�e Township or Gty partiapates to the exte�t an agreement can be reached in these properties. For instance, a Township or Gty may request a sidewalk be constructed alongside a County roadway which would require additional rrght-of-way, in which case the Yownship or Gty may pay for that portion of the right-of-way. Acquisition of right-of-way for new alignments shall be the responsibility of the Township or Cty ir, which the alignment is locat�. This provision may be waived by agreement with the County Board if the roadway replaces an existing alignment and t1�e Iccal unit of govemment takes jurisdiction of tfiat existing alignment In addition, any costs, including nght-of-w�y costs, incurred by the County becaus2 a Township or Gty did nct acquire sufficient right-of-way dunng the platting process or redevelopment prccess shall be paid by the Township or Gty. *I The County will replace all driveways in-kind. Upgrades in surfacing (i.e., gravel to bituminous, bituminous to concrete shall be at 100% expense to the Township or Gty). 5� r L crrr oF FRIDLEY . To: From: Date: Re: � AGENDA ITEM CITY COUNCIL MEETING OF December 9, 2002 �Villiam �V. Burns, City Manager �(�1' Richard D. Pribyl, Finance Director �P Deb Skogen, City Clerk December 4, 2002 Fridley Totino Grace High School - Charitable Gambling Premise Permit Renewal —SharY Club Section 30 of the Fridley City Code allows Lawful Gambling by a licensed organization. The Fridley Totino Grace High School is currently conducting charitable gambling at Sha� Night Club located at 3720 East River Road. Their Charitable Gambling Premise Permit expires on March 31, 2003. The renewal application requires a resolution from the City Council approving the renewal. If approved, the premise permit would become effective April 1, 2003 and expire March 31, 2005. Please find a resolution for the renewal premise permit. Staff recommends approval of the premise permit renewal by adoption of the attached resolution. 55 RESOLtiTION NO. - 2002 RESOLUTION IN SUPPORT OF ��t APPLICATION FOR a MINNESOTA LA�VFtiL GAi�[BLING PREVIISE PER1tiIIT FOR FRIDLEY TOTINO GRr10E HIGH SCHOOL (SH.aRX NIGHT CLUB) WHEREAS, the City of Fridley has been served with a copy of an Application for a Nlinnesota La�vful Gambling Premise Permit for the Fridley Totino Grace High School; and �VHEREAS, the location of the Premise Fermit is for Sha� Ni�ht Club, 3720 East River Road, and �vill be effective from �pril 1, 2003 to i1�larch 31, 200�; and `VHEREAS, the City of Fridley has found no reason to restrict the location for the charitable �ambling operation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Fridley approves the Minnesota La�vful Gambling Premise Permit Application for the Fridley Totino Grace High School at Shart Night Club located at 3720 East River Road. PASSED AI�1D ADOPTED BY THE CITY COLJNCIL OF THE CITY OF FRIDLEY THIS 9Tx DAY OF DECEMBER 2002. ATTEST: DEBRA A. SKOGEN - CITY CLERK 56 SCOTT J. LUND - MAYOR = AGENDA ITEM COUNCIL MEETlNG OF DECEMBER 9, 2002 cmr o� FRIDLEY Cl.AiMS �08589-�09050 57 r � GTY OF FRIDLEY rs� � � �� CiTY COUNCIL MEETING OF DECEMBER 9, 2002 Tvpe of License CHRISTNIAS TREE Bob's Produce 7620 University Ave NE �'ridley, MN >j�32 LICENSES : :Vlike Schroer �� • �pproved Bv Public Safety Fire Inspector Community Development Fees $200 $100 dep r�_.._.`� �� City of Fridle AGENDAITEM City Councii Meeting Of Monday, December 09, 2002 Electricai North Side Electric 26 19 Ave SW New Bnghton MN 55112- Excavatina Johnson Julian M Const Corp 6190 Industry Ave Anoka MN 55303- Gas Services Dahl Heating 8� Air 1933 164 Lane NE Ham Lake MN 55304- Master Mechanical Inc 1027 Gemini Rd Eagan MN 55121- General Contractor-Commercial Bruggeman J M Co Inc 2379 Leibel St White Bear Lake MN 55110- Faulkner Construction Inc 2350 Co Rd J White Bear Lake MN 55110- K J Management 478 Hazel St #101 St Paul MN 55119- � Tom Willis CarlJohnson J Dahl Gordon Peters James Bruggeman Jim Faulkner Kesri Jahn 59 Approved B� State of MN Ron Julkowski Building Official Ron Julkowski Building Official Ron Julkowski Building Official Ron Julkowski Building Official Ron Julkowski Building Official Ron Julkowski Building Official � Minnesota Rusco Inc 5558 Smetana Dr Mel Hazelwood Minnetonka MN 55343-9022 Saber Construction Inc 8195 Vernon St Bruce Johnson Greenfield MN 55373- General Contractor-Residential Gunnerson M Adrian Builders (20186835) 150 Excelsior Ave S Adrian Gunnerson Annandale MN 55302- Meiste� Kaj Development (20243944) 3778 36 St SE Kaj Meister Delano MN 55328- Heatinq Allan Mechanical Inc 7875 Fuller Rd Elmer Wedel Eden Prairie MN 55344- Master Mechanical Inc 1027 Gemini Rd Gordon Pe±ers Eagan MN 55121- Wencl Services Inc 8148 Pillsbury Ave Mike Wencl Bloomington MN 55420- Plumbina Deans Professional Plumbing 20080 Dassel Lane Dean Adelman Corcoran MN 55374- Richies Plumbing 8� Sewer Service Inc 7676 Jasmine Ave S Larry Richie Cottage Grove MN 55016- • � Approved Bv: Ron Juikowski Building Official Ron Julkowski Building Official State of N1N State of MN Ron Julkowski Building Official Ron Julko�NSk� Building O�cial Ron Julkowski Building Official State of MN State of MN � � Approved Bv: Surma Plumbing Co 1136 Rockstone �ane Frank Surma New Brighton MN 55112- 61 State of MN � � � oF FRIDLEY AGENDA ITEM ClTY COUIVCIL MEETING OF DECEMBER 9, 2002 ESTIMATES ��'. B. Nliller 6701 Norris Lake Road N. W. Elk River, i��1�1 �5330 2002 Street Improvement Project No. ST. 2002 — 2 FINALESTII�TATE :......................................................................... Gladstone Constructiion, Inc. 131 � Frost Avenue St. Paul, Mn » 109 Pedestrian Bridge Replacement Project No. 341 EstimateNo. 2 .................................................. � $33.73�.72 ............ $21,696.02 . . � � � CfTY OF FRIdIEY _ TO: FROM: SUBJECT: DATE: AGENDA ITEM CITY COUNCIi MEETIIVG OF DECENIBER 9, 2002 William W. Burns, City Manager �� fi Richard D. Pribyl, Finance Direc#or Public Hearing for the 2003 Budget December 2, 2002 The 2003 Notice of Proposed Taxes and Public Hearing was published in the Fridley Focus on December 5, 2002. This information was placed in the paper in accordance with the "Truth in Taxation" requirements and also in hopes of providing property owners with information regarding the City of Fridley's budget for 2003. The public is invited and allowed to speak and to ask questions concerning the budget and proposed property taxes. 63 / AGENDA ITEM � COUNCIL MEETING OF DECEMBER 9, 2002 crrr oF FRIDLEY TO: WILLIA�YI W. B URNS, CITY 1�IANAGER � II � FRO.tiI: RICH�IRD D. PRIBYL, FI�VA�VCE DIRECTOR �(' SUBJECT: PUBLIC GIVI�VG PRELI�tiII�V 4RY A�PRO vAL TO .� PROJECT L%NDER STATE LAti' PROYIDING FOR A COIVDUIT FINANCIIYG FOR TOTIsYO-GRACE HIGH SCHOOL D.=1TE: December 5, 2002 Attached you will find the public hearing notice that appeared in the Fridley Focus on November 19, 2002. This public hearin� is required as part of the process that Totino-Grace High School must go through to issue "special limited revenue bonds" for the construction and reconstruction of their electrical and heatin� plant, the construction of additional parking facilities and refinancing existing debt. Paul Tietz from the firm of Briggs and Morgan is serving as Bond Counsel on this issue. Jim O'Meara has acted as our Issuers Council, and has reviewed the documents. The amount of the issue will be �3,�00,000. It will be a bond that is authorized under State Statute � 469 and allowed under IRS rules of 1986. This debt is similar to the Industrial Revenue Development Bonds done a number of years ago. The bonds will not constitute a debt of the City and as such will not be pledging its full faith and credit towards any future repayment. The bond is a revenue bond that is paid based on a pledged revenue stream. Paul Tietz, from the firm of Briggs and Morgan, will be in attendance Monday evening should there be any questions regarding this issue. RDP/me Attachment •' NOTICE OF PUBLIC HEAR.ING ON A PROPOSAL FOR A COMMERCIAL FACILITIES DEVELOP�iENT PROJECT Notice is hereby �iven that the City Council of the City of Fridley, Minnesota (the "City"), will meet at the Council Chambers of the Fridlev Municipal Center, 6431 University Avenue NE in the City at 7:30 p.m. on Monday, December 9, 2002, to consider the proposal of Grace High School, a�Iinnesota nonprofit corporation, doing business as Totino-Grace High School (the "Borro�ver"), that the City assist in financinQ the non-religious portions of the renovation and equipping of, and construction of additions to,ya high school known as Totino-Grace High School, � owned and operated by the Bonower and located on the Borrower's approximately 40 acre campus located at 13�0 Gardena Avenue 1V�E in the City (the "Project") through the issuance of revenue _ bonds, the proceeds of �vhich will be loaned to the Borrower to pay a portion of the costs of the Project. The Project includes, �vithout limitation, the construction and equippinj of a new electrical and heating plant, the construction of an additional 60 space surface parking lot and the refinancinQ of prior debt which was used to finance a new library, science lab, offices and stadium. The land constituting the Borrower's campus is owned by the Archdiocese of St. Paul and i�iinneapolis, a Minnesota corporation, and leased to the Borrower pursuant to a�ound lease. The masimum aggregate estimated principal amount of bonds or other obligations to be issued to finance the Project is �4,000,000. The bonds or other obligations if and when issued will not constitute a general or moral obligation of the City or a charge, lien or encumbrance upon any property of the City and such bonds or obligations will not be a charge against the City's general credit or taxing powers but will be payable from sums to be paid by the Borrower pursuant to a revenue a�eement. A draft copy of the proposed application to the Commissioner of the Department of Trade and Economic Development, State of Minnesota, for approval of the projects, together with all attachments and exhibits thereto, is available for public inspection from 8:00 a.m. to 5:00 p.m., Monday through Friday, at the Fridley Municipal Center in the City. At the time and place fixed for the Public Hearing, the City Council of the City will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal. In addition, interested persons may file written comments respecting the proposal with the City Manager at or prior to said public hearing. Publish: November 21, 2002 (BY ORDER OF THE CITY COUNCIL) By /s/ William W. Burns City Manager �� O AGENDA ITEM � C1TY COUNCIL MEETING OF DECEMBER 9, 2002 CfTY OF FftIDLEY Date: December 4, 2002 � To: VViliiam Burns, City Manager �� From: Scott Hickok, Community Development Director Paul Bolin, Planning Coordinator Stephanie Hanson, Flanner Subject: Special Use Permit Request, SP #02-08, Van-O-Lite M-02-144 INTRODUCTION Van O Lite, owner of 5945 University ,4venue, is seeking a special use permit to allow the outdoor storage of containers in the rear yard. The unscreened containers are used for housing inventory and staging praduct for delivery. PLANNING COMMISSION RECOMMENDATION At the October 2, 2002, Planning Commission meeting, a public hearing was held for SP #02-08. After a brief discussion, the Planning Commission recommended denial of special use permit, SP #02-09. THE MOTION CARRIED ON A 5— 1 VOTE. PAST COUNCIL ACTION The City Council tabied action on this item until December 9, in order for the petitioner to apply for a building permit to construct a mezzanine and withdraw the special use permit application. To date the petitioner has not made an application for a building permit and the end of the 60day extension is drawing near (December 12, 2002), therefore action must be taken on this item at this time. PLANNING STAFF RECOMMNEDATION City Staff strongiy recommends concurrence with the Planning Commission, in denial of this request, as granting a Special Use Permit to allow unscreened outdoor storage in commercially zoned properties would be precedent setting. .. City of Fridley Land Use Application SP #02-08 October 2, 2002 GENERAL IvFORti1ATION SPEC[.aL 1\FOR�I�-�TIO� :�pplicant: Van O Lite �94� liniversitv Avenue NE Fndlev, �I�; »-�32 EZequested �ction: Special lise Pemut to allow exterior stora�e of materials in a C-2, General B«siness Distiict. E�isting Zoning: C-2 (General Business Disfict) Location: �9�� Universitv Avenue N�E Size: 24,570 sqift. .86 acres Eristing Land Use: General Business Surrounding Land Use & Zoning: N: Commercial, C-2 E: Sinale Family, R-2 S: Commercial, G2 W: Single Family, S-1 Comprehensive Plan Conformance: Consistent with Plan Zonin� Ordinance Conformance: Sec. 205.07.B.3 requires a special use permit to allow exterior storage of materials. Legal Description of Properiy: See attachment Public Utilities: Business is connected. Tra�lsportation: E. liniversitv Avenue Fronta�e Road provides access to the site. Phvsical Charactenstics: Level, typical suburban �rass covered lot. ��1 ■ Sli�I�I_-�RY" OF PROJECT Petitioner is seekinv a special use permit to allo�v etterior stora«e of containers in the rear vard. SU�(�I_aRY OF ��i aLYSIS Ci�� Stc�rf�recorrzrr�en�ts denial oj�this special use permit. Staffrecommends denial of SP r02-08 due to the impact of outdoor stora��e on nei�hbonn�� residential properties, the dimirushin� imaQe of a building a1on� the major Citv con-idor and the diminished abiliry of fire tiQllters to maneuver in e:mer<�encv situations. CITY COUNCiL �CTION/ 60 D:�Y D:�TE Cih� Council — 10/l�'02 (View of containers from 60`h Avenue) Staff Report Prepared by: Stephanie Hanson SP #0?-08 RE t EST The petitionzr, �'an O Lite, is seekin�? a special use permit to allo�v the outdoor storage of containers in the rear yard. The containers will be for housing inventory and sta�inb product for delivery. �,v�L��s�s The property is located on East University A��enue Fronta�e Road. The esistinQ buildin�„ constructed in 2001, required a number of variances for the structure and parkin�� requirements. As a result, the open space around the building is at a premium. There are alternatives to outdoor stora�e on this site. The Petitioner applied for a permit for a mezzanine, which would be used for storage of materials. Ho�vever, the Petitioner chose not to pursue the construction of the mezzanine due to the sprinkler requirements of City Code, Chapter li06. Though the Petitioner does not favor the alternative of building a mezzanine, it is the best alternative for stora�e on the site according to staf�s analysis. The G2, General Business zoning alon� Universitv Avenue, comes from a time when commercial use alon� the main corridors had direct access to University. Once direct access was terminated, a frontage road system was required. This left shallow lots for commercial development. Developers of these shallow lots must consider the site dimensions and build accordingly. If this consideration is not taken into aceount, #he Ciry may be left with undesirable ima�e issues. Outdoor stora�e of containers would be one such issue. The containers are highly visible from 60`h Avenue and the residential neighborhood to the east. The storage of the containers �vill potentially diminish the normal enjoyment of the properties sunounding the site. Finally, fire roadway standards require access with a minimum of a 20-foot width of unobstructed clearance (Article 10, Section 10.204a). Because this site is already maximized, further reduction of the aisle space would potentially harm firefi�hters' ability to maneuver on the site. City staff has received comments from neighborin� property owners. Donna Ruch, whom resides directly behind Van O Lite, does not �vant to see any outside storage. • : Cec 09 J�-__ J�o R^�er� -u�oe^�� i95?� 9�J-i34% p_? i �2'� 92�-93' Decembe� 9, 2002 Mr. Paul 5olin Pianning Coordinator Frid{ey Municipal Centef 6431 University Avenue N.E. Fridiey, MN 55432 ;�,06er� �. �ill� yenc� �"orr.ev ,�t �aw Sc�� Code Ave^ue ��ind. �.L�i .`��E 8y Facsirnile Re: Van-O-Lite, Inc., Special Use Permit Appiication, SP #02-08 Dear Mr. Bolin: `� ��i �2�-'. ,. This ietter is to notify you that my client, Van-O-Lite, Inc., is withdrawing its Special Use Permit Application with respect to its storage containers. This step is being taken with the understanding that Van-O-Lite will be allowed to use those containers pending the installation at iYs headquarters building, located at 5945 Unive�sity Avenue N.E., of fire suppressant equipment. I have been told that the installation wilS be completed within a few weeks. I would appreciate your adyising members of Fridley City Councii at the Council's meeting this evening of the withdrawal of Van-O-Lite's Special Use Permit Application. Sincerely yours, Robert J. Fulg � ms cc: Dave McLellan Esistin�� Buildin�� IZear yard o± propertv �vhere containers are stored f � RECO�I�IE� D:�TIO�S City st�iJf�recommenc�s denial of the oi�td�or storage o��containers tivitli special i�se peYrriiz r0?-08. Staff recommends denial of SP n02-08, due to the impact of outdoor stora�e on nei�hborin� properties, diminished image of buildin�s along City corridors, and the diminished ability of firefiQhters to maneuver in emergency situations. 7� � � C7TY OF fRiDLEY TO: FRO��I: AGENDA ITEM COUNCI� MEETING OF DECEMBER 9, 2002 , WILLI_-�.til W. BL'R1YS, CITY1tiiANAGER �� RICHARD D. PRIBYL, FINANCE DIRECTOR SL�BJECT: RESOL L�TION GIL'Z1VG PRELI�I�fINAR� APPROYAL TO A PROJECT PLrRSL�AIVT TO �1�IIIv�VESOTA STATUTES, SECTIDN 469.154, AND A UTHORIZI_NG THE SUBMISSION OF AN APPLICA T�ON TO THE rL1I�V�VESOTA DEPAR?'NIENT OF TRADE AND EC01VOtY1IC DEVELOPItiIE�VT AtVD THE PREPARATION OF NECESSARYDOCU.�tifENTS (TOTINO-GRACE HIGH SCHOOL PROJECT) DATE: December 5, 2002 This action is related to the debt issuance for Totino Grace High School in which a public hearing has been held. The attached resolution has been reviewed by the City's Bond Counsel, Jim O'Meara. In this particular action, he has acted in the capacity of Issuers Counsel. Paul Tietz from the firm of Brig�s and Morgan has acted as Bond Counsel. The bonds being preliminarily approved by the enclosed resolution are revenue obligations payable solely from loan repayments to be made by Totino-Grace High School. The City is serving solely as a conduit issuer and pursuant to state statute is not liable for the payment of the bonds, even in the event that Totino-Grace defaults in making loan repayments. The bonds will be secured by certain assets of Totino-Grace, but the assets, monies and/or taxing power of the City will not be pledged to, or available for payment of, the bonds. When issued, the bonds will contain an express statement as to the limited source of payment and that the City is not liable for payment of the bonds. As was stated in the public hearin� the funds from this issue will be used for the refinancing of their existing debt and new money to do a number of other construction items on the campus. All of the bond documents have been reviewed by Jim O'Meara, and minor conections have been made where appropriate. Staff is recommending the approval of the attached resolution. RDP!me Attachment(s) � RESOLtiTION NO. , 2002 RESOLUTION GIVING PRELI�IINARY :�PPROVAI. TO A PROJECT PL;RStiANT TO �IIr�"ESOTa STATtiTES, SECTION 469.154, Ar`D Ai?THORIZING THE StiB�IISSION OF �r ��PPLICATION TO THE �[I�NESOTa DEP:�RTVIErT OF TR4DE ?►�'vD ECONOVIIC DEV�LOPI�IENT :��D THE PREP:�RATION OF NECESS�RY DOCL"�IErTS (TOTIrO-GR�CE HIGH SCHOOL PROJECT) �VHERE��,S, The City Council of the City of Fridley (the "City") has received from Grace High School (doing business as Totino-Grace High School), a nonprofit corporation (the "Borrower") a proposal that the City undertake to finance a Project hereinafter descnbed, through the issuance of revenue bonds (hereinafter the "Bonds" or the "Revenue Bonds") pursuant to �linnesota Statutes, Sections 469.152 to 469.165 (the "Aet"); The Borrower has represented that the Project to be financed by the Bonds is (i) renovation, and constructin� additions to, the Totino-Grace High School located on the Borrower's approsimately 40 acre campus located at 1350 Gardena Avenue NE in the City and (ii) the acquisition and installation of equipment therein (the "Project"). The Bonower has represented that the Project includes, without limitation, the construction and equipping of a new electrical and heating plant, the construction of an additional 60 space surface parking lot and the refinancing of prior debt which was used to finance a new library, science lab, offices and stadium. The Borrower has represented that the land constituting Borrower's campus is owned by the Archdiocese of St. Paul and �linneapolis, a Nlinnesota corporation, and leased to the Borrower pursuant to a ground lease. The Borrower has represented that while the Project will not add permanent new jobs, it is expected to create 30 new construction jobs in addition to the existing 120 jobs at the Borrower; The City has been advised by representatives of Borrower that conventional, commercial financing to pay the capital cost of the Project is available only on a limited basis and at such high costs of borrowing that the economic feasibility of operating the Project would be sib ificantly reduced. A public hearing on the Project was held on December 9, 2002. NO�V, THEREFORE, BE IT RESOLVED by the City Council of the Ciry of Fndley, Minnesota, as follows: The Council hereby indicates its preliminary, non-binding intent to assist in the financing of the Project pursuant to the Act by the issuance of special, limited revenue Bonds in the total principal amount of up to approximately $4,000,000. On the basis of representations made, and of information provided, to this Council by the Borrower (which the Council has not independently investigated or verified), it appears, and the Council hereby finds, that the Project constitutes properties, real and personal, used or useful in connection with one or more revenue producing enterprises within the meaning of Subdivision 2(b) of Section 469.153 of the Act; that the Project furthers the purposes stated in Section 469.152; that the availability of the tinancing under the Act and �villingness of the City to furnish such financing will be a substantial indueement to Borrower to und�rtake the Project, and that the effect of the Project, if undertaken, will be to encourage the prevention of the emergence of biighted and marginal land, to help prevent chronic unemployment, to help the surrounding area retain and improve the tax base and to provide the range of service and employment opportunities required by the population, to help prevent the movement of talented and educated persons out of the state and to areas within the State where their services may not be as effectively used. The Project is hereby �iven preliminary, non-binding approval by the City subject to final approval by this Council, Borrower, and the purchaser of the Bonds as to the ultimate details of the financing of the Project. 72 RESOLUTION NO. , 2002 Pa�e 2 The Mayor and staff of the City are hereby authorized to co-operate with the Borrower in the submission of an application for approval of a bond project to the Liinnesota Department of Trade and Economic Development for the Project. The Borrotiver has agreed and it is hereby determined that any and all costs incurred by the City in connection with the financing of the Project, including legal fees, whether or not the Project is carried to completion, will be paid by the Borrower. Nothing in this resolution or in the documents prepared pursuant hereto shall authorize the expenditure of any municipal funds on the Project other than the revenues derived from the Project or otherwise granted to the City for this purpose. The Bonds shall not constitute a general or moral obligation of the City or a charae, lien or encumbrance, legal or equitable, upon any property or funds of the City except the revenue and proceeds pledged to the payment thereof and provided by or on behalf of the Borrower, nor shall the City be subject to any liability thereon. The holder of the Bonds shall never have the nght to compel any exercise of the taxing power of the City to pay the outstanding principal on the Bonds or the interest thereon, or to enforce payment thereof against any property of the City. The Bonds shall recite in substance that the Bonds including interest thereon, are payable solely from the revenue and proceeds pledged to the payment thereof. The Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. This resolution shall take effect immediately upon adoption. PASSED AiVD ADOPTED BY THE CITY COU�ICIL OF THE CITY OF FRIDLEY THIS DAY OF DECENIBER, 2002. ATTEST: DEBRA A. SKOGEN — CITY CLERK SCOTT J. LUND - MAYOR 73 r � AGENDA ITEM �r�roF CiTY COUNCIL MEETING O� DECEMBER 9, 2002 FitiDLEY INFORMAL STAT'US REPORTS 74