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01/07/2002 - 00010398THE MINUTES OF THE REGULAR MEETING OF THE FRIDLEY CITY COUNCIL OF JANUARY 7, 2002 The Regular Meeting of the Fridley City Council was called to order by Mayor Lund at 7:32 p.m. PLEDGE OF ALLEGIANCE: Mayor Lund led the Council and audience in the Pledge of Allegiance to the Flag. ROLL CALL: MEMBERS PRESENT: Mayor Lund, Councilmember Barnette, Councilmember Bolkcom, Councilmember Billings, Councilmember Wolfe. MEMBERS ABSENT: None. APPROVAL OF PROPOSED CONSENT AGENDA: Councilmember Bolkcom stated that she would like Items 2, 8, and 10 removed from the consent agenda for discussion. MOTION by Councilmember Barnette to approve the proposed consent agenda as amended with Items 2,8, and 10 removed. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES: City Council Meeting of December 17, 2001. APPROVED. NEW BUSINESS: 1. RESOLUTION NO. 1-2002 AUTHORIZING APPLICATIONS FOR THE 2002 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (EXTERIOR IMPROVEMENT PROGRAM FOR RENTAL HOUSING): and RESOLUTION NO. 2-2002 AUTHORIZING APPLICATIONS FOR THE 2002 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CLASSROOM FACILITY FOR FIRE TRAINING CENTER): FRIDLEY CITY COUNCIL MEETING OF JANUARY 7, 2002 PAGE 2 Mr. Burns, City Manager, stated that the first resolution authorizes $100,000 for a rental property deferred loan program. The money will be used to make a deferred loan with 0 percentage interest for expansion of parking, garage construction, dumpster enclosures, e�terior lighting, landscaping, and screening. Applications will be considered with the expectation that the loan money will be matched dollar for dollar by the property owner. Mr. Burns stated that the second resolution is for $200,000 to be used to construct a classroom building for a fire training site. The grant would provide money to construct the building shell, HVAC, and electrical and the remainder of the building will be finished with the help of donations of labor or other services. It will be used by the Fridley, Brooklyn Center and the Spring Lake Park/Blaine/Mounds View Fire Departments. It might also be used by the Police Department or Public Works Department and could possibly be rented to other organizations. The applications are due January 11. Mr. Burns indicated that staff expects to have the applications reviewed by mid-March. Staff recommended Council's approval of these resolutions. ADOPTED RESOLUTION NOS. 1-2002 AND 2-2002. 2. RESOLUTION AUTHORIZING JOINT POWERS AGREEMENT FOR FURNISHING CHEMICAL ASSESSSMENT TEAM SERVICES: THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 3. RESOLUTION NO. 4-2002 DESIGNATING OFFICIAL DEPOSITORIES FOR THE CITY OF FRIDLEY: Mr. Burns, City Manager, stated that this resolution designates Wells Fargo as the bank for the City's official depository. Staff recommended Council's approval of this resolution. ADOPTED RESOLUTION NO. 4-2002. 4. RESOLUTION NO. 5-2002 AUTHORIZING A CHANGE IN MILEAGE REIMBURSEMENT RATES FOR THE 2002 CALENDAR YEAR: Mr. Burns, City Manager, stated that traditionally the mileage reimbursement rate established by the IRS has been used by the City. The current rate has been raised from 34 1/2 cents to 36 1/2 cents. Staff recommend Council's approval of this resolution.. ADOPTED RESOLUTION NO. 5-2002. FRIDLEY CITY COUNCIL MEETING OF JANUARY 7, 2002 PAGE 3 5. RESOLUTION NO. 6-2002 DESIGNATING AN OFFICIAL NEWSPAPER FOR THE YEAR 2002: Mr. Burns, City Manager, stated that Focus News is identified as the City's official newspaper and the Minneapolis Star Tribune as the second official newspaper. Staff recommended Council's approval of this resolution. ADOPTED RESOLUTION NO. 6-2002. 6. RESOLUTION NO. 7-2002 DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY: Mr. Burns, City Manager, stated that staff is recommending that the director to the Suburban Rate Authority be the Public Works Director and the alternate director, the Management Assistant in the City Manager's office. Staff recommended Council's approval of this resolution. ADOPTED RESOLUTION NO. 7-2002. 7. RESOLUTION NO. 8-2002 IMPOSING LOAD LIMITS ON PUBLIC STREETS IN THE CITY OF FRIDLEY, MINNESOTA: Mr. Burns, City Manager, stated that the load limits apply between March 3 and May 15. They are for certain City streets identified in the resolution. Staff recommended Council's approval. ADOPTED RESOUTION NO. 8-2002. 8. AWARD CONTRACT FOR DESIGN ENGINEERING AND ARCHITECTURAL SERVICES FOR MUNICIPAL GARAGE IMPROVEMENTS: THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 9. MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF FRIDLEY AND LAW ENFORCEMENT LABOR SERVICES INC. (ON BEHALF OF THE FRIDLEY POLICE DEPARTMENT): and MOTION TO APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF FRIDLEY AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS (ON BEHALF OF THE FRIDLEY FIRE DEPARTMENT): FRIDLEY CITY COUNCIL MEETING OF JANUARY 7, 2002 PAGE 4 Mr. Burns, City Manager, stated that the two agreements allow the e�tension of health insurance benefits and a four percent (4%) cost of living adjustment for union employees. The agreements are effective until May 1, 2002 MOTIONS APPROVED. 10. MOTION TO APPROVE 2002 CITY COUNCIL AND STAFF APPOINTMENTS: THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 11. CLAIMS: APPROVED CLAIM NOS. 103039-103312. 12. LICENSES: APPROVED ALL LICENSES AS SUBMITTED. ADOPTION OF AGENDA: MOTION by Councilmember Barnette to adopt the Agenda as amended with the addition of Item Nos. 2, 8, and 10. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM, VISITORS: No persons in the audience spoke. NEW BUSINESS: 2. RESOLUTION NO. 3-2002 AUTHORIZING JOINT POWERS AGREEMENT FOR FURNISHING CHEMICAL ASSESSSMENT TEAM SERVICES: Councilmember Billings stated that he believes that the interpretation of the City Charter is that Council does not provide directives to employees, but to the City Manager. The Manager would handle the things that needed to be administered by the City. MOTION by Councilmember Billings to adopt Resolution No. 3-2002 with the following amendment: NOW, THEREFORE, BE IT RESOLVED that the City Manager, or his designee, is authorized on behalf of the City to prepare a contract proposal with the City of Coon Rapids and the Spring Lake Park/Blaine/Nlounds View fire departments for FRIDLEY CITY COUNCIL MEETING OF JANUARY 7, 2002 PAGE 5 providing Chemical Assessment Team services as described by the Minnesota Hazardous Materials Incident Response Act. Seconded by Councilmember Barnette. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 8. AWARD CONTRACT FOR DESIGN ENGINEERING AND ARCHITECTURAL SERVICES FOR MUNICIPAL GARAGE IMPROVEMENTS: Councilmember Bolkcom asked if it made sense to go out for a contract for services for something that is $37,000 when the project may not be done. She asked what would happen if we wait until it is decided if the project will be done. Mr. Burns, City Manager, stated that his rationale is that this gives the City the option to do the project this year if it can be done financially. If the design work is not done now and we wait until April, it will be too late to complete the project this year. Councilmember Bolkcom stated that it may not make sense to spend the money and then come back in a year or so and say it is not going to be done. Mr. Haukaas, Public Works Director, stated that the biggest thing right now is that if we want to do the project this year, we are on a timetable. This timetable would have staff fully in that building in October before staff starts changing over to winter activities. If the timetable is shifted with winter construction, there may be additional expenses involved such as finding temporary buildings. The fees of $51,500 would include construction supervision and a certain reimbursable amount reducing the immediate up-front design fees to around $37,000. If we are at a certain percentage of design, and realize we may not do it this year, things can be put on hold as a cost saving measure. This expense has been budgeted for several years and is long overdue and much needed. Mayor Lund stated that it is a worthwhile project, and the costs are still inherent whether it is done this year or ne�. Councilmember Bolkcom stated that she does not disagree that it is a project we want to do. She understands the timing but she personally cannot support spending even $37,000 at this point in time. It is a good project but it does not seem prudent right now. Councilmember Barnette stated that it does not make a difference if we spend money this or the ne�t year for the design if we are sure we are going to do it. The cost of design may go up ne�t year. Eventually we have to do something. Councilmember Bolkcom stated that at some point, but she asked if it was done in steps. She said it may be premature at this point. FRIDLEY CITY COUNCIL MEETING OF JANUARY 7, 2002 PAGE 6 Councilmember Barnette asked what kind of time period is involved. Mr. Haukaas stated that the proposed schedule had staff in the building in October. The design part of the project would be done within the ne�t two months. That would put us in the position to advertise for construction bids. Councilmember Barnette asked if it would be a big deal to wait a year on everything. Councilmember Bolkcom stated that they could do the design in June and do the project ne�t spring. Her point is what if it is done in parts. Mr. Haukaas stated that if it is done in parts, regardless of what is done, this is step one. Complete development of the design is proposed to be completed by the end of March and complete construction documents by May 1 to be able to bid the project in May for the four- month construction period. Councilmember Wolfe asked if the estimate for the cost from last year was around $600,000. Mr. Burns stated that he thought it was $652,000 for the building, but there is additional money for garage doors and paving. Mr. Haukaas stated the total budget of $652,000 included several different portions for paving and garage doors for energy efficiency. There is a four to five year return on the garage door upgrades. MOTION by Councilmember Bolkcom to table the award for the contract for Design Engineering and Architectural Services. Seconded by Councilmember Wolfe. UPON A VOICE VOTE, COUNCILMEMBERS BOLKCOM, WOLFE,AND BILLINGS VOTING AYE, MAYOR LUND, COUNCILMEMBER BARNETTE VOTING NAY, MAYOR LUND DECLARED THE MOTION CARRIED 3 TO 2. 10. MOTION TO APPROVE 2002 CITY COUNCIL AND STAFF APPOINTMENTS: Councilmember Billings stated that the City Manager asked of Council wanted to designate someone to be District #14 representative to the Community Education Council. He said the list specifies a representative for School Districts 13 and 14. He indicated that there is no longer a joint School District Nos. 13 and 14 Community Education Council. He asked if there should separate appointments for both districts. He also asked if Councilmember Barnette should be appointed as the Alternate to the North Corridor Development Authority. Mr. Burns, City Manager, stated that he is not sure of the appointments to the school districts. Councilmember Barnette stated that at one time, they shared the same Director of the Community Education. That is no longer true. He said the new Community Education Director for School District No. 14 will probably reactivate this committee. He does not know what School District No. 13 is planning. FRIDLEY CITY COUNCIL MEETING OF JANUARY 7, 2002 PAGE 7 Mr. Burns stated that staff received a communication from Ms. Jackie Johnston, Community Education Director for School District No. 14, and she asked if we had a Councilmember on the Commission. We discovered that we had one but the appointment is apparently expiring. It makes sense to separate the school districts. Councilmember Barnette stated that he would like to stay on the Northstar Corridor Development Authority. MOTION by Councilmember Billings to amend the appointments by naming the Alternate to the Northstar Corridor Development Authority as Councilmember-at-Large Robert Barnette. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. MOTION by Councilmember Billings to designate School District Nos. 13 and 14 as two separate designations with Councilmember Barnette as Representative to both Districts and Councilmember Bolkcom as Alternate to both Districts. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. MOTION by Councilmember Billings to approve the amended 2002 City Council and Staff appointments. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. NEW BUSINESS: 13. INFORMAL STATUS REPORTS: Mr. Burns stated that at the January 14 City Council conference meeting, staff plans to discuss the community land trust concept and invite members of the Springbrook Nature Center Foundation to meet with Council to discuss the planning process for the nature center. The meeting starts at 7:00 p.m. Councilmember Bolkcom asked when the joint HRA meeting was. Mr. Burns stated that it is the same night. Council would meet with the HRA first and then the Springbrook Nature Center Foundation. Councilmember Bolkcom stated that the purpose is to update Council on the project at Springbrook Nature Center. Mr. Burns stated that after the Council meeting he would like to discuss the pledge by the Council to doing an overlay on the southern portion of East River Road. They have told us FRIDLEY CITY COUNCIL MEETING OF JANUARY 7, 2002 PAGE 8 informally that they will replace the medians also. Mr. Haukaas questions the amount of money to be spent. 62 1/2 Way is in poor condition and additional work there will be discussed. Mr. Burns stated that the Planning Commission and the Environmental Quality and Energy Commission vacancies still exist. ADJOURN: MOTION by Councilmember Barnette to adjourn the meeting. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE JANUARY 7, 2001, CITY COUNCIL MEETING ADJOURNED AT 8:06 P.M. Respectfully submitted, Signe L. Johnson Scott J. Lund Recording Secretary Mayor