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Res 1998-98 RESOLUTION NO. 98 - 1998 RESOLUTION ESTABLISHING A YOUTH ADVISORY COUNCIL AND DETERMINING ITS MEMBERSHIP, OFFICERS, MEETINGS AND DUTIES WHEREAS, many issues arise in city government and the community as a whole that may be of interest to youth and the community; and WHEREAS, it is beneficial for the community and the youth to develop the citizenship skills of youth in the community by working with the local government on such issues; and WHEREAS, the city government can directly benefit from the advice and efforts of youth in the community on the issues that confront the city; NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Fridley that : 1. A Youth Advisory Council is hereby created. 2. The Youth Advisory Council shall operate as a sub-committee of the Human Resources Commission. 3. Its membership shall consist of nine members . The distribution shall be as follows; Two from Grade 12 Two from Grade 11 One from Grade 10 One from Grade 9 One from Grade 8 One from Grade 7 One from Grade 6 Members shall be selected from within the City of Fridley. 4 . The Youth Advisory Council shall elect its own chair and vice-chair. Resolution No. 98 - 1998 -J'--. .•-••1 Page 2 5 . The Youth Advisory Council shall meet once a month. No student shall serve as a youth member on the Youth Advisory Council beyond August 31 in the year in which the youth graduates or in which they reach 19 years of age or they cease to be enrolled in school . 6. Youths are limited to one single consecutive two-year term. The youth may reapply after one year' s absence from the Youth Advisory Council as a voting member. 7. Each member of the council shall be entitled to vote at all regular and special meetings of the Youth Advisory Council . 8. Youths with expired terms can act as advisors but not have voting privileges . 9. Regular meetings of the Youth Advisory Council shall be held at a minimum of once per month. Specific times and locations to be determined at the first meeting along with the selection of officers. 10. A majority of the members for the Youth Advisory Council constitute a quorum in order to accomplish council business. 11. At least three days' notice reminder of each monthly special meeting shall be given to each member of the Youth Advisory Council either personally or by mail addressed to such member at the address appearing from the records of the Youth Advisory Council . 12. Such notice shall state the date, time, place and purpose of the meeting. 13. Any Youth Advisory Council member missing three meetings without a satisfactory explanation to the" Youth Advisory Council may forfeit his/her membership. The Youth Advisory Council may recommend to the City Council that such a member be replaced by a person to serve the remainder of that members term. 14. The Youth Advisory Council shall make recommendations as it deems necessary on any City Council agenda items or other matters affecting youth in the community. It shall also Resolution No. 98 - 1998 Page 3 recommend ways to improve communication with students in area schools, consider a recognition program for youth in the community, and consider recommendations for how to interest and involve youth in local government . The Youth Advisory Council shall monitor other City boards and councils for issues relating to youth and make recommendations on them as it deems appropriate. 15. A Youth Advisory Council member who attends a meeting of the City Council as a Representative of the Youth Advisory Council should follow these guidelines : A. Copies of any report should be made available to each member of the City Council . Such a report may be delivered orally. B. The representative should answer questions about the Youth Advisory Council' s policies if these are addressed to him/her by the City Council . C. The representative should support the Youth Advisory Council' s majority report and should not present his/her point of view nor that of the minority unless specifically asked. D. The representative may ask the City Council to meet jointly with the Youth Advisory Council before making a determination which reverses or is contrary to the recommendation of the Youth Advisory Council . E. Meetings for the summer months, June-July-August, can be suspended by a majority vote of the Youth Advisory Council . 16 . The officers of the Youth Advisory Council shall be a Chairperson, Vice-Chairperson and Secretary. A. The Chairperson shall preside at all meetings. The duties of this office shall also include; initiating meetings, calling meetings to order, doing public presentations or delegating another member to do so, encouraging participation from all committee members, following up on problems of member non-attendance, OO.^ 5 Resolution No. 98 - 1998 Page 4 arranging for speakers at committee meetings, setting up agendas . B. The Vice-Chairperson shall perform all of the duties of the Chairperson in his/her absence. The duties of this office shall also include; assisting Chairperson with any agreed upon task, perform duties of administrative recorder in his/her absence, securing another member to perform these duties, setting up agendas . C. The Secretary shall be responsible for keeping records of the Youth Advisory Council and performing such other services for the Youth Advisory Council as are customary to this role. The duties of this office shall also include; recording member attendance at meetings, informing Chairperson of members that are reaching the absence limit, taking minutes at meetings, setting up agendas, official correspondence, seeing that staff person received minutes/agenda by deadline, meeting with staff person for editing. D. The Secretary shall be responsible for keeping records of the Youth Advisory Council and performing such other services for the council as are customary to this role. F. The members shall elect all officers for the Youth Council for terms of one year and each shall hold office until they shall resign or shall be removed or disqualified or until their successors are elected. Elections shall be held in September of each year. G. In case any office of the Youth Advisory Council becomes vacant by resignation, retirement, removal, disqualification, illness, death or any other cause, a majority vote of the membership, shall elect an officer to fill the expired term. The officer elected shall hold office and serve until the next election of officers. H. The Chairperson shall appoint subcommittees as needed. I . The Chairperson may appoint a chairperson for each subcommittee or may serve in this capacity him/herself . Resolution No. 98 - 1998 Page 5 J. The Chairperson is an ex-officio member of all subcommittees . 17 . The goals of the Youth Advisory Council are as follows : A. To advocate for youth and their environment as a community priority; B. To promote the development of youth socially, emotionally, spiritually, educationally and physically; C. To identify and prioritize unmet needs of area youth; D. To recommend strategies and solutions to meet identified needs of youth; E. To encourage community involvement through dissemination of information; F. To evaluate council activities on an ongoing basis; G. To promote the seven identified core values of Values First; H. To stand for and set a good example for all area youth. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 7TH DAY OF DECEMBER, 1998 . >1ii pN vv ‘. /O' ENSON - MAYOR ATTEST: Jj & oy DEBRA A. SKOGEN - ITY CLERK