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CCM 04/22/2013 CITY COUNCIL MEETING CITY OF FRIDLEY APRIL 22, 2013 MOTION by Councilmember Varichak to call the City Council Meeting of April 22, 2013 to order. Seconded by Councilmember Barnette. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND CALLED THE CITY COUNCIL MEETING TO ORDER AT 8:07 P.M. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember-at-Large Barnette Councilmember Bolkcom Councilmember Varichak Councilmember Saefke OTHERS PRESENT: Darin Nelson, Interim City Manager James Kosluchar, Public Works Director Darcy Erickson, City Attorney Deb Skogen, City Planner APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: City Council Minutes of April 8, 2013 APPROVED. OLD BUSINESS: 1.Second Reading of an Ordinance Amending the Fridley City Charter, Chapter 4, Nominations and Elections. Darin Nelson, Interim City Manager, stated a public hearing was held on this proposed ordinance on March 25, with a subsequent first reading held at the council meeting on April 8. There were no recommended changes from the public hearing to the first or second readings. If the second reading is held, the ordinance will be published and become effective 90 days after publication. Staff recommends holding the second reading of the proposed ordinance. WAIVE THE READING OF THE ORDINANCE AND ADOPTED ORDINANCE NO. 1304 ON SECOND READING AND ORDERED PUBLICATION. FRIDLEY CITY COUNCIL MEETING OF APRIL 22, 2013 PAGE 2 2.Second Reading of an Ordinance Amending the Fridley City Charter, Chapter 5, Initiative, Referendum and Recall. Darin Nelson, Interim City Manager, stated a public hearing was held on this proposed ordinance on March 25, with a subsequent first reading held at the council meeting on April 8. At the public hearing, Council requested a few revisions to the language of the amendment. The Charter Commission met on April 1 and concurred with the recommendations and returned the ordinance to the City Council for its first reading on April 8. There were no recommended changes from the first to second readings. If the second reading is held, the ordinance will be published and become effective 90 days after publication. Staff recommends holding the second reading of the proposed ordinance. WAIVE THE READING OF THE ORDINANCE AND ADOPTED ORDINANCE NO. 1305 ON SECOND READING AND ORDERED PUBLICATION. NEW BUSINESS: 3.Resolution Authorizing Final Changes in Appropriations for the General Fund, Special Revenue Funds, and the Capital Equipment Fund for the Year Ended 2012. Darin Nelson, Interim City Manager, stated that these changes are similar to those that staff has brought to Council for the past number of years as we prepare to publish the Comprehensive Annual Financial Report (CAFR). In December, the Council approved all donations and sponsorships for the year. The budget adjustments found on the top half of page 15 of tonight’s agenda account for this activity within the General Fund and the Springbrook Nature Center Special Revenue Fund. The changes noted on the bottom of page 15 are adjustments for unbudgeted activity and variance elimination. The adjustments include: Additional Section 8 grant funding which reimburses the City for inspections performed by staff. Activity within the Drug/Gambling Forfeiture fund that is not part of the normal budgeting process. The Springbrook Nature Center adjustments reflect the spending of a 2011 grant for programming, along with appropriating funds for the Nature Center’s share of the Berm Stabilization Project, which is financed through existing fund balance. The last adjustment is to the Capital Equipment Fund, which reflects the final payment on the hoist at the Public Works Facility. Due to installation issues, the final payment on the hoist was withheld until the project met specifications. The remaining budget allotment was not carried forward from 2010, thus the need to revise the 2012 budget. Staff recommends Council’s approval. ADOPTED RESOLUTION NO. 2013-24 FRIDLEY CITY COUNCIL MEETING OF APRIL 22, 2013 PAGE 3 4.Motion to Approve Disbursement of the Twin Cities Gateway Community Grant Funds and Authorize Execution of 2013 Member City Marketing Grant Agreement. Darin Nelson, Interim City Manager, stated Fridley is a member of Twin Cities Gateway (TCG), a tourism bureau which collects a 3% lodging tax on hotel/motel properties. For 2012, TCG collected $719,716 in lodging tax revenue. This was 7% more than projected. Of that amount, Fridley properties contributed approximately $35,000 or 4.9% of the total revenue. TCG provides each member city with a $3,000 marketing grant. In addition, TCG provides an incremental grant based on a percentage of the lodging tax each city brought forward in the previous year. Based on that, the City of Fridley will receive $5,373 in Community Grant funds for 2013. Mr. Nelson stated that the grant must be used for the purpose of marketing and promoting the City as a tourist or convention center. In other words, the grant should be used to increase visitation into and throughout the City. TCG requires the cities to complete a grant agreement which defines how the funds may be used. In addition to this year’s grant, the City has $1,226 remaining from last year’s grant for a total of $6,599. The allocations include: Spring Fling, ‘49er Days, Pumpkin Night in the Park, Winterfest, ROCKS summer program, and SNC Nature Camps. Staff recommends Council’s approval. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 5.Appointment: Nature Center Director. Darin Nelson, Interim City Manager, stated staff is recommending the appointment of Michael Maher to the position of Springbrook Nature Center Director, effective May 1, 2013. Mr. Maher is a graduate of Penn State University and is currently the Executive Director of the Manitowoc County Historical Society in Manitowoc, Wisconsin. Mr. Maher has also worked as the Curriculum Coordinator at the Eagle Bluff Environmental Learning Center in Lanesboro, Minnesota. Mr. Maher’s background in environmental education and his experience as an Executive Director makes him an exciting candidate to take over as the Director of the Springbrook Nature Center. APPROVED THE APPOINTMENT OF MICHAEL MAHER AS NATURE CENTER DIRECTOR. 6.Claims (159161-159333). APPROVED. 7.Licenses. APPROVED THE LICENSES AS SUBMITTED AND AS ON FILE. FRIDLEY CITY COUNCIL MEETING OF APRIL 22, 2013 PAGE 4 APPROVAL OF CONSENT AGENDA: Councilmember Bolkcom asked to remove Item No. 4. MOTION by Councilmember Barnette to approve the Consent Agenda with the removal of Item No. 4. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. ADOPTION OF AGENDA: MOTION by Councilmember Bolkcom to approve the agenda with the addition of Item No. 4. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM VISITORS: No one from the audience spoke. NEW BUSINESS: 4. Motion to Approve Disbursement of the Twin Cities Gateway Community Grant Funds and Authorize Execution of 2013 Member City Marketing Grant Agreement. Councilmember Bolkcom asked if another organization wanted to promote the city, could they use the funds, or were the funds just for something the City sponsored. Deb Skogen, City Clerk, replied this would be funds for the City to use. The Twin Cities Gateway has a Regional Grant that others can apply for as long as they are promoting the city in a regional type event. Funds could be used to market an event in the Star Tribune, radio or magazine for example. The ROCKS program will be marketed in the Twin Cities to bring in more kids outside of Fridley into this program. That extra money helps to promote the ROCKS program and the City of Fridley. Councilmember Bolkcom said the funds can only be used to promote programs by the City. Ms. Skogen said that other organizations can apply for these funds; they would have to write a letter to the city. There is $150,000 in funds available in the Regional Grant to promote events like the Anoka River Fest in July. Councilmember Bolkcom asked if organizations that come to the City to host events that promote the City can ask for this money. How do others know they can apply for this funding? FRIDLEY CITY COUNCIL MEETING OF APRIL 22, 2013 PAGE 5 Ms. Skogen stated that Twin Cities Gateway has a website to access information about the Regional Grant. Mayor Lund added that the website is www.tcgateway.com. Councilmember Varichak thought the website should be listed on Fridley’s website so people can look at the different things the city sponsors. Ms. Skogen said there is a link on the visitor’s tab. MOTION by Councilmember Bolkcomto approve the disbursement of the Twin Cities Gateway Community grant funds and authorize execution of 2013 Member City Marketing Grant Agreement. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 8.Resolution Ordering Plans and Advertisement for Bids: Safe Routes to School Project No. ST2011-21. Jim Kosluchar, Public Works Director, stated Fridley’s 2030 Comprehensive Plan Update identified action steps to encourage the use of trails, bike lanes, or sidewalks near schools. The federally-funded Safe Routes to Schools program administered by MnDOT funds such improvements. The Fridley, in conjunction with ISD 14, received funding on a 2011 request for Safe Routes to School (SRTS) funding. The program provides funding for design and construction of infrastructure improvements. This work includes enhancements for pedestrians and cyclists near three Fridley Schools: Fridley Middle, Hayes Elementary, and Robert Louis Stevenson Elementary. Mr. Kosluchar reviewed the following enhancements: Fridley Middle School A high-visibility crossing using a set of enhanced lighted stop signs at the intersection of st 61 Avenue and West Moore Lake Drive Two bicycle enclosures including bicycle racks, fencing, and security cameras adjacent to the school Trail connection to the bicycle enclosure Councilmember Bolkcom asked if there would be any liability on the City or school if a bike was stolen. Darcy Erickson, City Attorney, noted students should bring a lock for their bike. This grant will sustain the fence around the bike rack. The fence does not create a guarantee by the City or the school that bikes will not be stolen. FRIDLEY CITY COUNCIL MEETING OF APRIL 22, 2013 PAGE 6 Mr. Kosluchar continued: Hayes Elem. School Enhancements Permanent Driver Speed Feedback Signs on Mississippi Street near Hayes Elementary th Addition of pedestrian walks and crossing in the elongated intersection at 67 Avenue and Monroe Street Councilmember Barnette stated Hayes Elementary School does not allow parents to come in the parking lot to pick up students. This creates a traffic problem with cars parked on the roads. th Another concern is from several neighbors on the corner of 67 and Monroe on the southeast side where the sidewalk is being proposed. The neighbors say that very few students come from the east that would use that side of the sidewalk. One owner has a sprinkler system and trees in that area. Construction could possibly affect his sprinkler system. If this goes through, there may be a petition from some neighbors to stop that portion of the sidewalk. Councilmember Bolkcom said at this time, it may not used but they do encourage students to walk or bike to school. In the future, the residency could change, bringing more students to that area. Mr. Kosluchar said he met with the owners who have concerns and they had a good discussion. They brought forth some valid points and have a concern for the value investment being made if it does not get used. There is a desire for sidewalks generally throughout the neighborhood. The main issue with that intersection is that it is an elongated single intersection. There is no refuge area for students and it is not easily visible from a vehicle turning into that intersection. Mr. Kosluchar continued: RLS Elem. School Enhancements Reconstruction of a path connecting the school with River Edge Way to include pedestrian level lighting and crossing signage Construction of a shared-use path from the school to the Anoka County Trail near Island Park Drive Mr. Kosluchar said the design will be partially reimbursed, with the main effort in-house with outside assistance. There will be regular reviews with ISD staff. Staff has also reviewed th concerns from the residents near 67 and Monroe who have concerns about impacts and value of improvements. There will also be a series of MnDOT approvals. Mr. Kosluchar said the project budget is estimated to cost $108,840. The SRTS funding (Federal) will be $94,040 and the City’s MSAS will provide a match of the additional estimated $14,800. The City will maintain right-of-way elements and ISD 14 will maintain work within their grounds. Staff recommends Council’s approval. If approved tonight, a letting date in June will be set and the project will be advertised with the goal of construction this summer. FRIDLEY CITY COUNCIL MEETING OF APRIL 22, 2013 PAGE 7 Councilmember Bolkcom asked who is responsible to keep the equipment maintained or replace the equipment if it breaks. Mr. Kosluchar replied the equipment is under warranty for 5to 10 years. If a vehicle knocked down the sign it could be a loss. Funds will have to be set aside for replacement and maintenance. The City maintains stop signs, driver feedback signs and lighting on Stevenson. Councilmember Bolkcom asked who maintains the bike enclosure and cameras. Mr. Kosluchar replied it is on the school grounds so the school would maintain that. Councilmember Bolkcom asked if there were any issues with any of this with the County. Mr. Kosluchar replied the County is aware of this project and they want to be part of the selection in the signs so they are consistent with other signage throughout the County. Councilmember Bolkcom said if it does not cost a lot more money, a feedback sign should be selected that collects data. Councilmember Bolkcom asked what would happen if neighbors came in with a petition after this project has already gone out for bids. Has this been approved by someone else besides Council? If changes are made, what happens to the plan that was already approved? Mr. Kosluchar replied the grant was approved. Staff is aware from the school prospective there is a safety concern, so this project is merited. It may be inconvenient if an irrigation system needs to be moved, but there will be no cost to the owner. If a tree is in the boulevard it has to come down. There is a safety concern that has been identified by the school. We agree, and this is the best solution for it. MOTION by Councilmember Saefketo adopt Resolution No. 2013-25. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 9.Receive Bids and Award Base Bid for the Springbrook Nature Center Weir Restoration Project No. 410 Jim Kosluchar, Public Works Director, stated there are three existing weirs (small dams) at the Springbrook Nature Center along Springbrook Creek. These maintain habitat and provide water quality and control of storm water. The weirs were constructed in the 1980s and are of steel sheet pile construction with a 6-foot opening. The weirs have been subject to severe corrosion. Weir B has had piping failure. Mr. Kosluchar said the Six Cities WMO indicated support for this project. Fridley retained WSB & Associates for design services, as they have worked in the SNC on a Clean Water FRIDLEY CITY COUNCIL MEETING OF APRIL 22, 2013 PAGE 8 Partnership funded project in the early 2000s. The replacement of the weirs was chosen as the preferred option for repair. It is recommended to replace the weirs. Options considered include three types of materials: steel, concrete, and vinyl-composite. Vinyl-composite was chosen as the preferred material, due to corrosion resistance and low-cost. Mr. Kosluchar stated the project estimate was $139,200 to replace all three weirs. The amount of $10,000 is estimated for the under drain at Weir C to allow ease of drawdown and control of beaver dams. The City of Fridley applied for a Clean Water Fund grant in 2011, but we were unsuccessful in securing funding from this source. Mr. Kosluchar said the project was bid early this year when permitting for the project was approved. Bids were opened on March 1, 2013 and Sunram Construction of Corcoran, Minnesota, provided the low base bid of $116,550.00. Sunram also provided a bid for the under drain of $16,205.00. Substantial completion is required by February 2014. Final completion, including restoration, is required by May 2014. It is anticipated the contractor will start work in November or December of 2013. Mr. Kosluchar said the City had an allocation of $60,000 for the project in its Storm Water Capital Improvement Fund. With the assistance of the Coon Creek Watershed District, we are requesting a commitment from the Cities of Coon Rapids, Blaine, and Spring Lake Park per the prior support of the Six Cities WMO. Under a previous cost-share formula established for the CWP project, Fridley was responsible for 38% of the cost. Under a similar formula, the cost to Fridley would be $44,531. Fridley will reallocate 2014 Storm Water CIP funds for costs not covered by project partners. Mr. Kosluchar said staff recommends Council move to receive the bids per the attached tabulation and award the base bid for the Springbrook Nature Center Weir Project 410 to Sunram Construction of Corcoran, Minnesota, in the amount of $116,550.00. If approved tonight, contracts for the work will be signed, and a work schedule will be developed. Arrangements for funding from project partners will be pursued. Also note the front page tabulation summary shows the entire project and the tabulation detail is on the second page. Darcy Erickson, City Attorney, added that the tabulation was for both the base bid and the additional project. Tonight Council is only awarding the base bid that is explained better on the abstract page. Mayor Lund said that the amount approved is $116,550. Council is not recommending the ultimate bid of the storm sewer bypass. Mr. Kosluchar replied that is correct; the bid came in too high. Mayor Lund asked if it would be put in at a later date. Mr. Kosluchar answered no. Councilmember Barnette noted that the beavers have been working up there. FRIDLEY CITY COUNCIL MEETING OF APRIL 22, 2013 PAGE 9 Mr. Kosluchar replied that one dam has been removed. Councilmember Bolkcom noted that this has nothing to do with the Springbrook Nature Center; this has to do with storm water. Mr. Kosluchar replied correct. The storm water is on City park property that we are trying to protect. MOTION by Councilmember Bolkcomto receive bids and award the base bid for the Springbrook Nature Center Weir Restoration Project No. 410, and award the contract to Sunram Construction in the amount of $116,550. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 10.Informal Status Report Councilmember Bolkcom said the recycling event was a huge success. She thanked City staff and all the volunteers for their help. Councilmember Varichak announced the Star Gazers event coming up on Saturday, May 4. Call the school or visit their website to purchase tickets. Councilmember Bolkcom said there was a good turnout at the Block Captains meeting. ADJOURN: MOTION by Councilmember Barnette to adjourn. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 9:07 P.M. Respectfully Submitted, Krista Peterson Scott J. Lund Recording Secretary Mayor