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2004 Budget FRIDLEY 2004 BUDGET 4,4 ip CITY COUNCIL Scott J. Lund Mayor Robert L. Barnette Steven E. Billings Councilperson-at-Large Councilperson Ward I Richard P. Wolfe Ann R. Bolkcom Councilperson Ward II Councilperson Ward III CITY MANAGER William W. Burns CITY OF FRIDLEY, MINNESOTA ' 2004 BUDGET For Fiscal Year Beginning January 1, 2004 1 1 1 1 1 1 1 1 BUDGET 2004 This page intentionally left blank 1 1 1 1 1 1 1 1 1 1 1 1 I BUDGET 2004 I City of Fridley State of Minnesota Table of Contents I INTRODUCTION PAGE IElected and Appointed Officials i Organizational Structure ii I Organization for Service iv Budget Process v Budget Control vi Fund Balance Policy vii I Debt Management viii Budget Message BM-1 IGENERAL FUND Fund Balance Summary 1 Revenue Summary 2 I Expenditure Summary 7 Department Details (includes write-up, objectives & expenditures): Legislative Department 10 I City Management Department 18 Finance Department 30 Police Department 56 Fire Department 68 I Public Works Department 80 Recreation and Naturalist Department 102 Community Development Department 118 I Reserve 128 Nondepartmental 131 SPECIAL REVENUE FUNDS IFund Balance Summary 135 Revenue Summary 136 I Expenditure Summary 138 Fund Details (includes write-up, objectives &expenditures): Cable TV Fund 141 Grant Management Fund 145 I Solid Waste Abatement Fund 148 Housing Revitalization Fund 154 Police Activity Fund 156 ICAPITAL PROJECTS FUNDS Fund Balance Summary 159 I Revenue Summary 160 Expenditure Summary 161 5 Year Capital Improvement Plan Overview 166 General, Streets and Parks: I Current Year Project Descriptions 167 5 Year Capital Improvement Plan 168 Water, Sewer and Storm: I Current Year Project Descriptions 180 5 Year Capital Improvement Plan 181 • 1 BUDGET 2004 City of Fridley State of Minnesota Table of Contents 1 ENTERPRISE FUNDS PAGE Water Fund: Retained Earnings Summary 191 Revenue Summary 192 Expense Summary 193 Goals & Objectives 195 Expense Detail 199 Income/Expense Projections 210 Sewer Fund: Retained Earnings Summary 211 Revenue Summary 212 Expense Summary 213 Goals & Objectives 214 Expense Detail 217 Income/Expense Projections 228 Storm Water Fund: Retained Earnings Summary 229 Revenue Summary 230 Expense Summary 231 Goals & Objectives 232 Expense Detail 233 Income/Expense Projections 240 Liquor Fund: Retained Earnings Summary 241 Revenue Summary 242 Expense Summary 243 Expense Detail 245 AGENCY FUND Six Cities Watershed Fund 251 I MISCELLANEOUS Tax Levy Resolution 253 Budget Resolution 254 Calculation of the Tax Levy 256 Significant Minnesota Tax Polices 257 Estimated & Historical Property Tax Rates 258 Tax Rates For TNT 260 City Tax Estimates 261 Local Government Aid Notice 262 Glossary 263 1 Z 0 0 C C) O Z BUDGET 2004 City of Fridley State of Minnesota Elected and Appointed Officials ELECTED OFFICIALS Term of Office Expires December Effective January 2003 Mayor Scott J.Lund 2004 Councilmember At Large Robert L. Barnette 2004 Councilmember, Ward I Steven E. Billings 2006 Councilmember, Ward II Richard P. Wolfe 2006 Councilmember, Ward Ill Ann R. Bolkcom 2006 Effective January 2004 Mayor Scott J.Lund 2004 Councilmember At Large Robert L. Barnette 2004 Councilmember, Ward I Steven E. Billings 2006 Councilmember, Ward II Richard P. Wolfe 2006 Councilmember, Ward III Ann R. Bolkcom 2006 APPOINTED OFFICIALS City Manager William W. Burns City Attorney Frederic W. Knaak Prosecuting Attorney Carl J. Newquist City Clerk Debra A. Skogen Department Heads: Finance Director/Treasurer Richard D. Pribyl Director of Public Safety and Civil Defense David H. Sallman Fire Chief John D. Berg Director of Public Works Jon H. Haukaas Director of Recreation and Natural Resource Jack G. Kirk Director of Community Development Scott J. Hickok Director of Human Resoures Deborah K. Dahl CITY ADMINISTRATIVE ORGANIZATIONAL STRUCTURE 2004 rev. 11/24/03 City of Fridley P " ro .ose�l.l'd#al.Autlyor.�zed I�os�t�ot�s 131 ....A.................................................................... CITY MANAGEMENT(3) City Manager Secretary to the City Manager Cable Administrator FINANCE (23) POLICE (46) ( HUMAN RESOURCES (2) Finance Director-Treasurer Public Safety Director Human Resources Director Secretary Secretary HR Assistant (2)Accountants OPERATIONS (30) ACCOUNTING (5) Captain Assistant Finance Director (6) Sergeants Payroll Technician (23) Patrol Officers Accounting Specialist (2)Acctg-Data Processing Clerks TECHNICAL SUPPORT (14) Captain ASSESSING (2) (1)Sergeant City Assessor (5)Patrol Officers Appraiser Projects Coordinator Crime Prevention Specialist MIS (2) Office Supervisor MIS Coordinator (4)Police Technicians MIS Specialist (1 FT,4 PT benefited=3 FTE's) CITY CLERK -RECORDS (2) FIRE (8) City Clerk Receptionist-License Clerk Fire Chief Secretary Assistant Chief LIQUOR(6) Fire Marshal Liquor Operations Manager (3) Full-time Firefighters (5) Liquor Store Clerks Rental Inspection Asst. (.75 FTE w/benefits) WATER ADMIN (2) Utility Billing Clerk Acctg-Data Processing Clerk (A)An "Authorized Position" is defined as one that works at least 32 hours a week and receives a full benefit package. u � PUBLIC WORKS (35) RECREATION & COMMUNITY NATURALIST(5) DEVELOPMENT(8) (B) Director of Public Works Secretary Director of Recreation & Director of Community Operations Analyst Natural Resources Development Recreation Office Coordinator Secretary ENGINEERING (2) (3) Program Supervisors Assistant Public Works Director BUILDING INSPECTION (3) Engineering Tech Surveyor NATURALIST (3) Chief Building Official Natural Res. Coordinator Building Inspector PW MAINTENANCE (30) Interpretive Specialist Secretary Secretary Secretary Lead Mechanic PLANNING (3) (2) Mechanic, Level B Planning Coordinator Street Supervisor Planning Assistant (8) Public Services Worker Environmental Coordinator Water Supervisor (4) Public Services Worker Sewer Supervisor (4) Public Services Worker Parks Supervisor (6) Public Services Worker (B)There are 2 positions that report to the Community Development Director that are not funded from the city budget. They are: 1)Assistance Executive Director- HRA and 2)Section 8 Advisor. iii City Organization For Service 2004 CITIZENS OF FRIDLEY CITY COUNCIL PLANNING COMMISSION OTHER COMMISSIONS * Appeals Commission * Charter Commission (1) * Parks & Recreation Commission (1) Independent Commission- * Environmental & Energy Commission Appointed by District Court CITY ADMINISTRATION & GENERAL MANAGEMENT CITY MANAGER * Human Resources * Finance * Public Safety * Fire * Public Works * Recreation & Naturalist * Community Development iv THE BUDGET PROCESS Chapter 7 of the City Charter of the City of Fridley sets forth the requirements for the preparation of the annual budget. In addition, the State of Minnesota has established a "Truth in Taxation" program which requires local governments to provide notice of their proposed budgets and levies. Each taxing jurisdiction is required to hold a public hearing prior to adoption of the budget to inform the citizens and give them an opportunity to provide input on spending and taxing levels. Section 7.04 of the City Charter directs the City Manager to prepare a proposed budget and submit it to the City Council at the last meeting in August. A summary of the proposed budget is placed in the official publication twice prior to November 15. Minnesota's Truth in Taxation Statute requires us to certify a proposed tax levy to the County Auditor by September 15. Based upon the certified proposed levy, the County is required to mail to each property owner a notice of proposed property taxes. Between November 29 and December 20, a public hearing must be held to adopt the final property tax levy. In accordance with Section 7.05 of the Charter, the budget is adopted by resolution. A resolution is also passed requesting Anoka County to spread the tax levy contained within the enacted budget against the tax base. We are required by Statute to certify our final levy and adopt our budget by December 29. Changes to the adopted budget and supplemental appropriations may be made during the year by the City Council. However, Section 7.07 of the Charter provides that the Council shall not have the authority to increase the total amount of the budget, whether by insertion of new items or otherwise, beyond the projected revenues unless the actual revenues exceed the projected revenues, and in that event not beyond such actual revenues. Section 7.08 of the City Charter also empowers the City Council to establish an emergency appropriation not to exceed ten percent of the total budget. At the end of the fiscal budget period all budget amounts lapse to the extent they have not been expended or encumbered. The 2003 calendar of key events regarding the 2004 budget were scheduled as follows: June 16 Council Budget Work Session. Draft budget is reviewed. August 25 Consideration by City Council of the Proposed budget. August 25 Council passes a resolution to certify a Proposed tax levy to Anoka County. Council passes a resolution adopting the Proposed budget. September 15 "Proposed Levy Certification Taxes Payable 2002" is due to Anoka County. September 18 Publication of the Proposed budget resolution, 1St time,(Per Charter 7.04). September 25 Publication of the Proposed budget resolution, 2nd time, (Per Charter 7.04). October 20 Council Budget Work Session V December 8 Public hearing on the final levy and budget. December 15 Adoption of final levy and budget. December 29 "Final Levy Certification Taxes Payable 2004"due to Anoka County. "Certification of Truth In Taxation Taxes Payable 2004"due to Department of Revenue. December 30 "Payable 2004 Property Tax Levy Report"due to Dept of Revenue. December 31 Publication of the final 2004 budget resolution, (Per Charter 7.05). January 15 Publication of the"Summary Budget Statement".(Per OSA). BUDGET CONTROL In order to use the adopted budget for effective management control, it is incorporated into the accounting system and then used as a standard for internal accounting control. Internal accounting controls are designed to provide reasonable, but not absolute, safeguards to protect assets against loss or unauthorized use, and to ensure reliability of financial records used in preparing financial statements. The concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits likely to be derived and the evaluation of cost and benefits requires estimates and judgments by management. Budgetary control is maintained using complete budgetary accounts in compliance with City Charter requirements. It is the management policy of the City that the existence of a particular appropriation in the approved budget does not mean that it must be expended. Expenditures are not approved until it has been determined that there are adequate funds appropriated, the expenditures are necessary and there are funds available. There is constant review of the budget during the year and budget-to-actual comparisons are distributed to Department Heads on a monthly basis. Budgetary control is maintained at the expenditure category level for all divisions within a department. Budgets are adopted on a basis consistent with Generally Accepted Accounting Principles (GAAP) which mandates the following: 1. Fund Accounting The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures, or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. vi BUDGET CONTROL (cont.) 2. Measurement Focus The accounting and reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable trust funds are accounted for on a spending or "current financial resources" measurement focus. This means that governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of"available spendable resources"during a period. Proprietary funds are accounted for on a cost of services or "capital maintenance" measurement focus. This means that all assets, including fixed assets, and all liabilities, including long-term liabilities, associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues)and decreases (expenses) in net total assets. 3. Basis of Accounting Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. Governmental Funds and Expendable Trust Funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become susceptible to accrual; i.e., both measurable and available. Substantially all revenues are accrued. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred, except for principal and interest on general long-term debt which is recognized when due. Proprietary funds are accounted for using the accrual basis of accounting. Revenues are recognized when they are earned, and expenses are recognized when they are incurred. FUND BALANCE POLICY General Fund In 1994, the City Council of the City of Fridley passed a resolution designating minimum fund balance in the order set forth as follows: 1. A designation for working capital equaling 60% of the ensuing year's budgeted local government aid plus the property tax levy(including any state paid portion); 2. A designation for subsequent years' expenditures for uses of fund balance as set forth in the ensuing year's adopted annual budget; 3. A designation for contingencies equal to 10% of the General Fund budgeted expenditures and other financing uses for the ensuing year; 4. A designation for replacement of fixed assets in an amount not less than 10% of the General Fund investment in General Fixed Assets as identified in the Comprehensive Annual Financial Report. vii FUND BALANCE POLICY-(cont.) Special Revenue Funds 1. A designation for subsequent years' expenditures for uses of fund balance as set forth in the ensuing year's adopted budget; 2. A designation for subsequent years' expenditures for the balance of the Cable TV equipment grant; 3. A designation for cable TV program for the entire fund balance in the Cable TV Special Revenue Fund; 4. A designation for solid waste abatement equal to the fund balance in the Solid Waste Abatement Special Revenue Fund; 5. A designation for drug and gambling enforcement in the Drug and Gambling Forfeiture Special Revenue Fund equal to the entire fund balance; Capital Improvement Fund 1. A designation for fixed asset replacement equal to the balance in the general portion of the capital improvement plan; 2. A designation for park improvements equal to the balance in the park portion of the capital improvement plan; 3. A designation for street improvement equal to the balance in the street portion of the capital improvement plan. DEBT MANAGEMENT The City practices a debt management policy that searches out all revenue sources in lieu of issuing general obligation debt that will ultimately impact our legal debt margin. All debt issues are reviewed annually to determine the feasibility of utilizing call features or issuing refunding debt. The City maintains the services of Financial Advisors in regard to any new Special Assessment Improvement, Tax Increment, or Revenue Debt. viii 2004 CITY OF FRIDLEY BUDGET MESSAGE BUDGET 2004 This page intentionally left blank J CITY OF FRIDLEY 2004 BUDGET MESSAGE TABLE OF CONTENTS I. Introduction BM1 II. Budgeting Context and Issues BM2 A. Legislative Context BM2 B. Budget Sessions and Issues BM6 III. The Budget in Perspective BM11 (Table 1 —All Funds-Budgeted Expenditures) BM11 A. General Fund BM11 B. Special Revenue Funds BM13 1. Cable Television Fund BM13 2. Grant Management Fund BM13 3. Solid Waste Abatement Fund BM 13 4. Police Activity Fund BM13 C. Capital Project Funds BM14 D. Enterprise Funds BM14 (Table 2—Enterprise Funds - Budgeted Expenditures) BM14 1. Water Fund BM15 2. Sewer Fund BM15 3. Storm Water Fund BM15 4. Liquor Fund BM15 E. Debt Service BM15 IV. Tax Impact of the 2002 Budget BM17 (Figure 1 —Property Tax Changes) BM18 2004 Budget Message Table of Contents (Continued) V. Financial Health of the City BM19 A. Fund Balances BM19 (Table 3 - Fund Balances) BM 1'9 B. Revenues BM20 (Table 4—External Revenues vs. Expenditures) BM21 (Table 5 - General Fund Revenue Sources) BM21 (Table 6- General Fund-Other Financing Sources BM22 C. Expenditures BM22 (Table 7- General Fund Expenditures) BM23 VI. The External Environment BM23 A. New Construction • BM24 B. Employment BM24 C. Property Values BM25 D. Crime Rates BM25 E. Public Assistance BM25 VII. Conclusion BM26 I. Introduction The preparation of the 2004 budget has been a yearlong process accomplished within the context of considerable debate over proposed budget cutbacks responsive to huge losses of State aid revenue. The process began with the 2003 Council/Commission survey and subsequent budget discussions within each of the City's departments. It moved from there to the Council in June with the presentation of the City Manager's proposed budget and from there to public discussion. That discussion focused largely on the funding of the Springbrook Nature Center. The participants included an active and spirited group of Nature Center supporters who sought to have Nature Center funding restored to the budget either through the support of an additional levy or through use of reserves. The intense dialogue between this group and the City Council was carried out in numerous regular and special Council meetings as well as in many other forums. The end result of these discussions was an agreement among Councilmembers whereby $265,000 in Nature Center funding would be restored to the budget with the understanding that more than $100,000 in new fees would be raised to help offset the restored cost. It was also agreed that a levy to support the Nature Center at some unspecified level of funding would be put before the voters in 2004. While some Nature Center funding was conditionally restored to the 2004 budget,the remaining budget is considerably reduced from the funding levels that were included in the 2003 budget. Almost $1.3 million has been sliced from all funds budgeted. The cutbacks have resulted in the laying off of four full-time and three part-time employees. Altogether nine full-time positions and four part-time positions have been eliminated from last year's budget. While parks and recreation programs have been hit very hard by these cutbacks, the cutbacks extend to every department in the City. In general, budget cutbacks were chosen with the intent of preserving basic City services, including public works maintenance and public safety services. BM1 In discussing the budget that supports these changes, I will again focus on the context in which the budget was prepared, compare the 2004 budget with the current budget, describe the tax impact of the budget, examine the financial health of the City, and offer some observations about the economic health of our community. I will also offer some recommendations that will, if followed, help Fridley to remain financially healthy and responsive to the needs of our citizens. As the budget is presented, I want to thank the department managers and their staff for preparing a thoughtful budget responsive to today's financial challenges. The City Council also deserves thanks and credit for reviewing the budget and for their cooperation in all phases of the planning and budgeting process. I also want to thank our Finance Director, Rick Pribyl, our Budget Accountant, Craig Ellestad and our Human Resources Director, Debbie Dahl for compiling the numbers, making budget changes and assisting me with the preparation of this message. Roberta Collins, Secretary to the City Manager, also deserves credit and thanks for her assistance in pulling together the information on Fridley's external environment and for typing and editing this message. II. The Budgeting Context and Issues A. The Legislative Context. The 2003 legislative session was very damaging to the financial interests of the City of Fridley. Due to the State's budget imbalance of$4.2 billion, cities as well as state agencies and counties were heavily impacted by State budget cutbacks. Fridley's loss amounted to $733,109 for 2003, $1,103,605 for 2004 and $1,752,658 for 2005. Altogether, about 86% of our State aid was eliminated. While the State Legislature allowed cities to levy back 60% of their lost Local Government Aid in 2004, it denied cities the ability to levy back any of their lost 2003 funding. BM2 They also left it up to the 2004 Legislature to determine whether or not to impose levy limits on cities for 2005. In other matters of interest to Fridley, the Legislature once again denied funding for the Northstar Commuter Rail Project. Instead, it directed the Commissioner of Transportation in conjunction with the Northstar Development Authority to conduct a feasibility study that will update ridership forecasts and provide updated information from the Burlington Northern Santa Fe Railroad. Notwithstanding these research directions, the Commissioner of Transportation was asked not to spend further money on consulting fees. While there was originally$75 million in the transportation bonding bill for Highway 65 improvements, that money was eventually stripped from the bill. The City of Fridley was involved directly in three legislative issues in 2003. We assisted School District No. 14 in seeking legislation that would have enabled them to levy for their community education expenses. Had we been successful, the District would have had a more secure funding source for the Fridley Community Center. Unfortunately, the House Education Committee was unwilling to schedule a hearing for this legislation. We also were heavily involved in testifying before the Senate Commerce Committee against a bill that would have allowed the sale of wine in grocery stores. Fortunately for us,the bill was defeated narrowly in committee. Our third direct legislative involvement in 2003 was in Senate testimony against an Anoka County bill that would have enabled the County to levy a countywide economic development levy. We generally took the position that since Fridley was already fully developed, it stood little to gain from this levy. Moreover, our residents are already paying a similar amount for the redevelopment activities of the Fridley Housing and Redevelopment Authority. The bill did not reach the floor of either house. BM3 While we were not directly involved in testimony, Fridley was very interested in the passage of provisions in the tax increment financing technical bill that clearly defined the meaning of original tax capacity for pre-1988 tax increment districts. This change had a significantly positive impact on the tax increment revenue that the Fridley Housing and Redevelopment Authority is collecting from several of its districts. Fortunately, it was passed. While the Legislature did place a cap on the fees that cities could charge for the licensing of fireworks vendors, there were, in general, very few mandates passed in the 2003 legislative session. In fact, some of the older mandates were loosened. The frequency of our pay equity reporting(reports dealing with gender-related salary and benefit data) was changed from once every three years to once every five years. The required frequency of property appraisals was changed from once every four years to once every five years, and cities are now permitted to publish RFPs for transportation projects on their web sites rather than in newspapers. As we move toward the 2004 legislative session, I once again asked our legislative guru, Roger Peterson, at the Association of Metropolitan Municipalities for his prognosis on various legislative issues that are of interest to Fridley. He believes very strongly that levy limits will be extended to property taxes levied in 2005. He also believes that there will be another deficit for the Legislature to deal with in 2004. He states, however, that the deficit may well be within the $500 million surplus that the State currently enjoys. Should it be larger than this,he predicts that the Governor will do all he can to avoid further cuts in Local Government Aid. He will not, however, agree to raise any new taxes, including a gas tax. Other predictions include the prediction that efforts to allow wine in grocery stores will again fail in 2004. It is his opinion that Senator Steve Kelly will not succeed in moving the regulation of cable television from the local to the state level. While there will be a tough fight in the House of Representatives,Roger believes that if the Governor includes the Northstar commuter rail project in his bonding bill, it BM4 will have a good chance of getting State funding. He adds, however, that the Northstar Development Authority is likely to be asked to assume some responsibility for operating costs for Northstar. In view of unsuccessful 2003 legislation that would have prohibited municipalities from providing goods or services that are also provided by the private sector, I asked Roger whether or not similar legislation has a chance of passing in 2004. He indicates that while he expects the legislature to look at this issue, he does not believe there will be any sweeping legislation that will seriously impact local enterprise activities. He does say, however, there is likely to be some "tinkering"with the cities' enterprise authority. There has also been some concern expressed by legislators over the cities' trend toward the establishment of administrative hearings and fines for minor traffic violations and other less serious offenses. Roger believes there will be some discussion of the administrative fines issue. He does not believe, however, that there will be any changes in the law. While Fridley has not as yet developed a civil hearing process for minor traffic violations, our Police Department is evaluating this option. Will there be additional revenue tools that will be made available to cities in 2004? While the newly established Department of Education and Economic Development (DEED), may have about$10 million in grant money for local redevelopment efforts that might be included in the bonding bill, there is little likelihood that the Legislature will create a new redevelopment tool to replace tax increment financing. There is also little likelihood that the State will authorize either the creation of a local street utility or grant broad authorization for local sales taxes. Roger does indicate, however, that he expects the Legislature will consider conditions under which specific local option sales taxes may be authorized. BM5 The bottom line to all of this discussion about the past and future activities of our State Legislature is that they have and will continue to have a dramatic impact on our City budget. The cutbacks in Local Government Aid that were enacted this year have generated large cuts in both capital and operating expenditures. To the extent there are additional State cutbacks and/or restrictive levy limits that forbid us from levying back our lost Local Government Aid in 2005, the cutbacks will continue into next year's budgeting process. B. Budget Session and Issues. The planning process for the 2004 budget began in October of 2002 with the preparation of the 2003 Council/Commission survey. At the time the survey was being prepared, there were many rumors about the State's budget deficit and the gubernatorial election was two weeks away. No one, however, predicted that the State would slash Local Government Aid to the extent it was eventually cut. Otherwise, the survey questions would have focused much more heavily on potential budget cuts than was the case. While the survey did not focus extensively on the areas that were initially cut from the 2003 budget, it did address two potential means for raising new revenue. It also asked about appropriate strategies for responding to potential LGA cuts and asked about the wisdom of cutting expenditures in three, more specific issue areas. Additionally, it repeated questions about automated meter reading and the plowing of bike paths and also included the usual array of questions about parks capital improvements priorities. While new revenue-raising options are very scarce, Council was asked whether or not they would be willing to go to the voters for support of an annual street reconstruction levy. While a majority of Council and commission members were supportive of a street reconstruction levy, subsequent discussions between Council, commission and staff members pointed to potential difficulties in selling this idea to the voters. Since neighborhood street reconstruction BM6 projects benefit only the immediate neighborhoods, many felt that a levy requiring all residents to support these projects would not be attractive to the average voter. Consequently there are no street reconstruction levy proceeds included on the revenue side of the 2004 budget. The Council and commission members were also asked about the raising of additional revenue through expansion of the City's municipal liquor operation to the Wal-Mart area. While there was strong support from both Council and commission members for this option, the absence of an available property for the additional store has thus far kept this option from getting off the ground. While the budget does project the transfer of$450,000 from the Liquor Fund to the General Fund, all of this transfer is from existing operations. The responses to the two questions about appropriate strategies for cutting the budget generated mixture of opinion with no clear consensus. Twenty-four of the thirty-eight respondents indicated that they would respond to State cutbacks by taking half from reserves and half by cutting back expenditures. The four Council respondents, however, split two to two with two saying they would accommodate the State aid cutbacks entirely from the expenditure side of the budget. The other two would split the accommodation between cutbacks and reserves. The responses to the question about strategies for cutting the budget also yielded mixed responses. The most popular response was supported by only fifteen of the thirty-eight respondents. This strategy would have the City dividing expenditure cutbacks between across- the-board cutbacks and by prioritization of projects and services. Only one Councilmember agreed with this position. While one other Councilmember would apply all cuts evenly within all City Departments, a third Councilmember would freeze salaries for all employees before basing other cutbacks on prioritization of projects and services. The fourth Councilmember would make all cuts based on prioritization of projects and services. BM7 Other budget-related survey responses dealt with fee waivers for recreation activities, youth programs and court costs. Respondents generally thought that we should respond to perceived abuses of our recreation fee waivers by requiring proof of income as well as by placing a dollar limit on the amount of fee waivers for which a family could be eligible. Additionally, respondents felt that the City should move from total to partial fee waivers. Council members were generally in agreement with the majority. They would, however continue to allow complete fee waivers as long as the City required proof of income and placed limits on the value of fee waivers to which a family was entitled. The majority of respondents, including Council members, also indicated a willingness to cut all of the Police Department's youth services programs if overall City priorities dictated this. There was some support, however, for maintaining the City's School Resource Officer program. This support was tempered, however, by the belief that School District No. 14 should begin paying part of the cost for this service. The Council and commission respondents were somewhat less unified on the merits of having the City reduce court costs by offering an alternative civil process to those individuals accused of minor traffic violations and other minor crimes. Twenty of thirty-four respondents to this question felt that the City should carefully evaluate the civil alternative for possible adoption in Fridley. Council,however, was split on this issue. The budget does not reflect any reduction of court costs or cost of prosecution in criminal court. The Council and commission members also considered a number of expenditure additions. These included expenditures for automated meter reading, additional information systems support for the Police Department and the plowing of snow and ice from the City's bikeways. While respondents tended to support implementation of automated meter reading in phases, there was also strong support for continuing our current honor system whereby utility BM8 customers report their own meter readings. Three of the four Council respondents would commit to phasing in automated meter reading. While respondents generally favored providing additional information systems support for the Police Department, the majority, including all four Council respondents, felt this needed to compete for funding with other City priorities. The budget contained no funding for this additional manpower. Although twenty-one of the thirty-eight respondents believed that the City should not be plowing ice and snow from City bikeways, Council respondents split two to two on this issue. The budget does not include funding for this new service. While there are no funds budgeted for parks capital improvements in 2004, it is possible that the City will be able to find outside funding for completion of the 85th Avenue bikeway. This was by far the most heavily supported parks capital improvements item in this year's survey. In contrast to the expenditure issues faced in the survey discussions, the discussions that took place in the two budget work sessions focused largely on the City Manager's proposed budget cuts and whether or not to restore funding for any of the cut items. The focus in the June work session was on the proposal to cut Springbrook Nature Center operations as well as on a total of seven personnel cuts. Council also discussed the elimination of contributions to outside agencies such as Mediation Services for Anoka County, '49er Days, and Values First. Additionally, Council addressed proposed cuts in various City services including University Avenue corridor mowing, the City's curfew violation center, the yard waste site and public access cable television programming. By the October budget work session, Council had been involved in months of discussions with representatives of the Springbrook Nature Center Foundation regarding the continuation of BM9 Nature Center funding. While the Council opted not to put additional funding for the Nature Center on the ballot in 2003, it did pledge to do so in 2004 and to provide some level of funding in 2004. During the October work session, Council restored$265,000 to the budget for operation of the Nature Center. They did this with the expectation that Nature Center staff would seek to raise program revenues and fees from $56,000 in 2003 to $103,000 in 2004. Their decision was also prompted by the promise to gift $56,400 for Nature Center operations by the Springbrook Nature Center Foundation. Altogether, Council restored$743,064 of the $1,442,887 that had been cut by the City Manager in his budget proposal. In addition to restoration of Nature Center funding, Council opted to grant City employees a 2% cost of living adjustment at a cost of $152,733. Additionally they restored $5,700 for Values First and $4,000 for the Fridley Youth Sports Association. They also accepted staff's recommendation to increase spending for employee health insurance by$45,364. Additionally, Council accepted staff's recommendation to provide $193,108 in new funding for replacement of the Fire Departments self contained breathing apparatus (SCBA) and to budget $80,267 for projected unemployment compensation expenses. On the revenue side of the budget, Council had, at their June budget work session agreed to levy back the 60% in lost Local Government Aid that was allowed by State law. This amounted to $657,890. In October, Council added another$258,293 to the revenue side of the budget. This number included the additional Nature Center revenues and $98,893 in revenue from proposed fee increases. While Council allowed a 1.8% increase in utility rates, they opted not to ask the voters to approve a much larger increase for the three utilities (water, sewer and storm water) that would have balanced the utility fund budgets. BM10 III. The Budget in Perspective The budget that emerged from these discussions provides for the expenditure of $13,295,780 or about 9% less than was budgeted for all funds in 2003. The decrease includes a $637,670 decrease in General Fund spending, a$257,757 decrease in Special Revenue Fund spending and a$385,100 decrease in capital improvements spending. Table 1 provides a comparison of 2003 and 2004 budgeted funds. Table 1 All Funds — Budgeted Expenditures Budget 2003 Budget 2004 Change % Change General Fund $ 12,883,911 $ 12,246,241 ($ 637,670) (4.9%) Special Revenue Funds 1,236,096 978,339 (257,757) (20.9%) Capital Projects Funds 450,100 65,000 (385,100) (85.6%) Agency Fund 6,200 6,200 0 0.0% Total $ 14,576,307 $ 13,295,780 ($ 1,280,527) (8.8%) A. The General Fund. General Fund expenditures will decrease by$637,670 or by 4.95% for 2004. The cutbacks extend to most City departments and most expenditure categories. From a departmental perspective, the biggest reductions are for the Public Works Department and the Recreation and Natural Resources Department. The expenditure category most affected by the cutbacks is, not surprisingly,personal services followed by"other services and charges." BM 11 Personal service costs for 2004 are expected to decrease by$308,168, or by 3.34%. The decrease is largely accounted for by cuts in the number of full- and part-time employees. These include nine full-time positions and four part-time positions that if budgeted would add approximately$587,000 to the budget. The value of these cutbacks is offset by a 2% cost of living increase ($152,733), potential unemployment compensation costs ($80,267) and by additional costs for health insurance ($45,364). In contrast to personal service costs, the cost of supplies is projected to increase by $124,733 or by 16.47% in 2004. All of this increase is a result of the decision to replace the Fire Department's self contained breathing apparatus at a cost of$193,108. While we had hoped to get grant funding for this equipment, the FEMA grant application that we submitted was turned down. While we will continue to seek grant funding for this equipment, the urgency of need for the equipment forces us to plan to use our own resources. Contractual service costs ("other services and charges") are expected to decrease by $235,545, or by 9.57%. The contractual service items that have been cut from the budget include membership dues for the North Metro Mayors Association, expenditures for all national conferences, the City's contribution to Mediation Services of Anoka County, University Avenue corridor mowing, 3M street striping, contract street striping, the contribution to the Youth Hockey Association, the contribution to '49er Days, the senior transportation subsidy, funding for skating rink attendants, funding for some contract building inspectors, the biennial citizen's survey, costs for lobbying services, employee tuition reimbursement and employee and commission appreciation banquets. Capital outlay expenditures will also be decreased in 2004. Our purchases of new vehicles will be limited to four small dump trucks and four police cars which are projected to cost $206,600, or$116,380 less than was budgeted in 2003. BM12 B. Special Revenue Funds. We have decreased Special Revenue Fund appropriations by$257,757 or 20.9%. The appropriation for 2004 for the four Special Revenue Funds is $978,339. The decrease in projected expenditures for these funds is largely attributable to the elimination of the Housing Revitalization Fund and to cutbacks in grant-related expenditures for police personnel. 1. The Cable Television Fund: The 2004 appropriation for this fund is $117,411 or$9,889 less than we budgeted for 2003. The decrease reflects the elimination of a maintenance contract for television equipment and the elimination of public access cable programming. This budget funds one full-time Video Coordinator as well as $49,370 in General Fund overhead. 2. The Grant Management Fund: We project that expenditures from this fund will be $72,182 or$118,454 less than was budgeted for 2003. The reduction reflects the elimination of grant funding for a police officer and a youth specialist. The remaining grant-funded employees include the Senior Companion Coordinator, the Section 8 Housing Coordinator and her part-time assistant. The total cost for these employees is $60,955. 3. The Solid Waste Abatement Fund: We are projecting expenditures of$310,353 or$12,512 less than was budgeted for 2003. Nearly all of the cost is for the Recycling Coordinator and the contract for curbside collection of recyclables. The decrease reflects our decision to discontinue the yard waste site. It also reflects the absence of an appropriation for new recycling containers for residents. 4. The Police Activity Fund: This is a fund that was created in 2001 to account for the expenditure of about $2,000,000 in police pension money that was returned by the State when the State integrated the Police BM13 Pension Fund within the Public Employees Retirement System. The amount budgeted for 2004, $478,393, is $133,198 larger than the amount budgeted for 2003. This amount is to be used for the funding of three school resources officers as well as for new Police Department technology. C. Capital Project Funds. The budget for streets, parks and building improvements has been drastically reduced due to State cutbacks in Local Government Aid. While there will be a 2004 street reconstruction project on Lynne Drive, Regis Terrace, Regis Trail and the East University Avenue Service Drive, there is only one other small project on the 2004 list of capital projects. About $15,000 will be spent to install new, mobile, modular storage units in the Police Department's evidence room. D. Enterprise Funds. The 2004 budget includes $12,602,446 in expenditures for four enterprise funds. This amount is 3.7% greater than the amount budgeted for 2003. These funds include the Water Fund, the Sewer Fund, the Storm Water Fund and the Municipal Liquor Fund. Expenditures for each of these funds are depicted in Table 2. Table 2 Enterprise Funds Budgeted Expenditures Budget Budget 2003 2004 Change % Change Water Fund $ 1,986,811 $ 1,908,186 ($ 78,625) (4.0%) Sewer Fund 3,444,662 3,570,434 125,772 3.7% Storm Water Fund 434,878 460,963 26,085 6.0% Municipal Liquor 6,286,174 6,662,863 376,689 6.0% Total $ 12,152,525 $ 12,602,446 $ 449,921 3.7% BM14 1. The Water Fund: The Water Fund budget is smaller for 2004. It includes $1,908,186 or$78,625 (4.0%) less than the 2003 budget. Most of the decrease is accounted for by the elimination of budgeting for one position that had been budgeted for several years but not filled. It also reflects a$20,000 savings from our"off peak"program with Xcel Energy. Under this program, we move from Xcel power to our own generators during peak energy periods. In addition to the operating budget described above, the Water Fund also includes a capital improvements budget for 2004 that anticipates replacing the Marion Hills Water Tank at a cost of$550,000. We have also budgeted capital improvement money for well repairs and water main replacement that will be done, as needed, in conjunction with the 2004 street reconstruction project. 2. The Sewer Fund: Since more than 73% of this budget consists of charges for sewage treatment that are passed along to us by MCES (Metropolitan Council Environmental Services) the overall level of spending from the Sewer Fund is mainly outside our local control. The budget for 2004 provides $3,570,434 or 3.65% more than the amount budgeted for 2003. Nearly all of the increase may be attributed to increased treatment costs of 5.04%. In addition to the costs found in the operating budget, $105,000 is projected for sewer capital improvement costs. These include relining of 2,000 feet of 10-inch sanitary sewer line located between Moore Lake and Jefferson Street. BM 15 3. The Storm Water Fund: We budgeted $460,963 or 6% more than was budgeted in 2003 for this fund. Nearly all of the increase may be attributed to increased depreciation for projects built in 2003 or projected to be built in 2004. Another$91,000 has been projected to cover the cost of storm water capital improvements. These include the relining of 640 feet of 36-inch storm sewer pipe on 75th Avenue. 4. The Liquor Fund: The 2004 Liquor Fund budget projects expenditures of$6,662,863 or 6%more than was budgeted for 2003. All of the increase is reflected in the cost of goods sold. The budgeted amount also includes a$450,000 transfer to the General Fund. E. Debt Service. In addition to operating funds, the City maintains a number of funds that have been established for administration of debt service. The 2004 budget includes $139,135 to cover principal and interest payments on special assessment bonds. We also expect to pay$378,973 in debt service on water system improvements,About 44% of this debt service or$168,175 stems from the issuance of bonds in 1996 for construction of our third water treatment facility. The remainder of this cost is debt service on the 1.5 million gallon storage tank built in 1991, renovation of the Locke Park filtration plant in 1993 and repair of various wells. In addition to special assessment bonds and water system bonds, the City has outstanding debt on sanitary sewer and storm sewer projects. Annual debt service on these bonds is $139,268. This includes $10,910 for sewer-related debt and $128,358 for storm water-related debt. BM 16 • Other than enterprise fund debt and special assessment debt, the City has no other long- term general obligation debt. Moreover, none of the City's debt service payments are from the General Fund. This status, along with relatively strong reserves, has helped the City maintain a Aal credit rating from Moody's Investor Services, Inc. It has also helped us to maintain City- wide taxes and fees that are lower than those in any of the nine surrounding communities. IV. The Tax Impact of the 2004 Budget The decision by the Fridley City Council to levy back 60% of the lost State aid will cost Fridley's property tax payers $657,890 or about $50 per year for the owners of the average value home in Fridley(valued at$163,400). Property tax increases will also be affected by any growth in the estimated market value of Fridley property as determined by our City Assessor. The first step in calculating property taxes is to calculate the value of tax capacity that may be attributed to a particular home (in this case the average value home.) This is done by applying the class rate for single family homesteaded property to the estimated market value of a home. In the case of our average value home, we would multiply the first $500,000 of this value by 1%. Once this is done, we would multiply the remainder of the value by 1.65%and add the two products. The result, or tax capacity, is multiplied by the sum of the tax capacity rates for the City, Anoka County, the school district in which the property is located and other units of local government that have jurisdiction in the area occupied by the property. After doing all of this,we are still not through. We must also add in the value of any market rate levies approved by the voters in any of the school districts and subtract the value of the Residential Market Value Homestead Credit. This credit is determined by multiplying the market value by.4%to a maximum of$304. This maximum is achieved at a market value of $76,000. Any value in excess of$76,000 is multiplied by.09% and subtracted from the$304 credit. BM 17 Having completed these calculations for the $163,400, average value home,we learned the City's levy increase together with appreciation of property value will cause taxes on this average home value to increase from $352 to $422 or by 19.9%. We also know that property taxes in each of the four school districts that include parts of Fridley will increase in 2004. Figure 1 depicts what City staff believes will be the 2004 changes in property taxes for the owner(s) of the average value home in all four school districts. The increases range between $19 in the Anoka Hennepin School District to $205 in the Columbia Heights School District. These numbers do not include the value of the voter-approved referendum levies. Figure 1 Property Tax Changes 2003-2004 For The 2AvVraage Hom0 I0 n Fridley 2004 Value=163.400 $1,80-7 $1,551 $1,570 $1.536 $1.605 $1,628 $1,598 $1,600 0 l 4119s $1,466 ilalffro 0 $1,331 cli $1,400 "s y $1,200 0 $1,000 01 $800 01 $60, 0 :.: : �: �: $40' 0 $205 $132 $20 $19 -';' 1. ISD#11-Anoka ISD#13-Columbia ISD#14-Fridley ISD#16-Spring Lake Pa ._ „ .. ., II(-hang,. $19 R205 $21 51.12 BM18 V. Financial Health of the City A. Fund Balances. Table 3 displays the most recent calculation of fund balances. It clearly demonstrates that Fridley is using substantial amounts of its reserves to accommodate the loss of State funding. Actual fund balances for all funds were at $19,281,813 at the beginning of 2003. Based on the past relationship between actual and budgeted expenditures,we project that fund balances will be reduced to $17,960,174 by the end of 2003 and to $17,032,852 by the end of 2004. TABLE 3 Fund Balances Unreserved Unreserved Discretionary Discretionary Fund Balances & Retained Year General Fund All Fund Balances Earnings -All Funds 1999 6,945,233 20,029,553 39,455,417 2000 6,736,638 22,664,682 43,012,447 2001 6,039,785 21,461,403 41,524,134 2002 5,015,397 19,281,813 40,205,391 * 2003 4,086,466 17,960,174 38,745,728 * 2004 3,381,686 17,032,852 37,599,591 * Projected Estimate As used here, the term fund balance does not necessarily equate with cash balance. It is the remainder that is derived by subtracting liabilities from assets. As such, it includes both payables (on the liability side) and receivables (on the asset side). The term discretionary also deserves mention. It applies to fund balances that are included in the General Fund, the Closed Bond Fund, the Capital Improvements Fund, various other bond improvement funds, the Grant Management Fund and the Cable Television Fund. It does not include fund balances for our four enterprise funds, funds that are reserved for BM19 employee benefits, the City's Self Insurance Fund or its Information Systems Fund. While we do have discretion to use most of what we have labeled discretionary funds, other than Grant Management Funds, for any governmental purpose, most of them are designated to cover existing liabilities or set aside to cover future capital improvements, working capital needs and other contingencies. The term "retained earnings" applies to our four enterprise funds ---Water, Sewer, Storm Water and Liquor. It includes the depreciated value of inventory and fixed assets such as buildings, water and sewer lines and water storage tanks. While these assets have a value, they should not be considered as liquid or cash assets. The projected decline in the City's discretionary fund balances reflects the planned use of $1,891,073 in fund balances to support General Fund expenditures in 2004. Since this transfer is partially offset by interest earnings, new revenue sources and increases in existing revenues, the discretionary fund draw down does not equal the value of the transfers into the General Fund. The $927,322 impact of fund balance usage on remaining cash reserves, however, is substantial and will most likely grow even larger in subsequent years as the City tries to cope with the loss of State aid. B. Revenues. Table 4 on the next page compares General Fund revenues with General Fund expenditures over the last six years. The "excess" line represents the amount of money that must be transferred from other funds to balance the General Fund budget. BM20 Table 4 General Fund External Revenues vs. Expenditures Actual Actual Actual Actual Budget Budget 1999 2000 2001 2002 2003 2004 Revenues $ 9,901,591 $ 10,630,075 $9,916,982 $ 10,107,186 $ 10,871,885 $ 10,355,168 Expenditures 10,932,370 11,223,828 11,514,211 12,156,024 12,883,911 12,246,241 Excess ($ 1,030,779) ($ 593,753) ($ 1,597,229) ($2,048,838) ($2,012,026) ($ 1,891,073) Prior to 1999, actual transfers were either small or non-existent . Since 1999, however, these transfers, with one exception, have exceeded $1,000,000 a year. Last year's actual transfer was over $2,000,000. While we have cut expenditures substantially for 2004 as well as enacted numerous fee increases, the transfer is projected at nearly$2,000,0000. Table 5 depicts changes in various sources of General Fund revenue. It clearly shows the increased dependence on property taxes and the accompanying decline in intergovernmental revenues. By 2005, more than 86% of the intergovernmental component of General Fund revenue will have been eliminated. Table 5 General Fund Revenue Sources (By Percentage) Source Actual Actual Actual Actual Budget Budget 1999 2000 2001 2002 2003 2004 Taxes 36.4 34.6 35.3 41.0 44.6 52.4 Licenses and Permits 7.3 10.2 5.2 3.9 3.3 4.3 Intergovernmental 30.4 30.6 29.1 22.4 20.5 12.6 Charges for Services 9.9 10.5 10.9 10.8 10.4 10.9 Fines and Forfeits 1.6 1.6 1.4 1.5 1.5 1.4 Special Assessments & Miscellaneous 5.1 6.5 3.9 3.3 4.2 2.9 Other Financing Sources & Fund Balance 9.4 6.0 14.1 17.0 15.6 15.4 Total 100.0 100.0 100.0 100.0 100.0 100.0 BM21 Table 6 displays the budgeted source of internal transfers to the General Fund. Once again, it reflects our heavy dependence on Liquor Fund transfers as well as the increased use of Police Activity Fund resources. While the General Fund Reserve has not been relied upon as heavily as it was this year, it has again been a major source of General Fund revenue. Table General Fund Other Financing Sources Actual Actual Actual Actual Budget Budget From 1999 2000 2001 2002 2003 2004 Liquor Fund $170,000 $200,000 $300,000 $400,000 $450,000 $450,000 Closed Debt Service Fund 232,900 232,900 232,900 232,900 232,900 232,900 Employee Benefits Fund 150,000 80,000 20,000 0 Police Activity Fund 193,105 303,400 345,195 478,393 Other 21,279 20,000 31,531 5,799 35,000 25,000 Total General Fund Transfers $424,179 $452,900 $907,536 $1,022,099 $1,083,095 $1,186,293 General Fund Reserve Used 606,600 1,123,365 720,028 1,048,641 928,931 704,780 (Surplus) Total Other Financing Sources $1,030,779 $1,576,265 $1,627,564 $2,070,740 $2,012,026 $1,891,073 C. Expenditures. Table 7 on the next page displays General Fund budgeted expenditures in actual and constant dollars. It demonstrates that Fridley's General Fund budgets, with the exception of the 2004 budget, have generally increased in actual dollars but remained fairly stable from a constant dollar approach. This year's version of Table 7 reveals that our proposed General Fund budget is significantly smaller in terms of both actual and constant dollars. BM22 Table 7 General Fund Expenditures In Actual and Constant Dollars Year Actual Dollars Constant Dollars** 1995 9,647,338 9,647,338 1996 9,790,481 9,464,132 1997 10,030,524 9,457,351 1998 10,059,889 9,286,578 1999 10,932,370 9,720,141 2000 11,310,395 9,533,047 2001 11,544,546 9,227,783 2002 12,156,024 9,460,198 * 2003 12,883,911 9,633,134 *** * 2004 12,246,241 8,772,953 *** * Budgeted Numbers ** Constant dollars are based on the value of 1995 dollars. *** We have assumed an annual inflation rate of 2.5% VI. The External Environment The economic environment in which the City operates has been declining over the last few years. This year's research reveals that while construction has rebounded somewhat from the dismal level of 2002, the number of jobs, particularly manufacturing jobs that are present in Fridley is shrinking. Meanwhile unemployment has remained fairly constant and property values have continued their ascent, albeit not quite as steeply as we reported last year. It is unclear what impact, if any, these changes are having on demand for public services. To the extent crime and the size of public assistance roles represent demands on services, the picture is mixed. BM23 A. New Construction. The value of all new construction through the first nine months of 2003 was $14,543,252. This represents a 100% increase from the $7,254,320 that was completed during the first nine months of 2002. As the value of new construction has increased, so also has the number of projects having a value of$500,000 or more. During the first nine months of 2003, there have been eight Fridley projects of this magnitude. This compares with no projects of this size in 2002. B. Employment. Although the value of new construction in Fridley has been on the increase, average unemployment for the first nine months of 2003 increased slightly from 4.4% in 2002 to 4.56% in 2003. This is about the same as the unemployment rate for the state and the Minneapolis/St. Paul MSA and a little lower than the 6.1%national unemployment rate. The slight increase in the Fridley unemployment rate belies the fairly significant loss of jobs in the Fridley economy. The total number of jobs has decreased from 26,025 in 2001 to 24,992 jobs in 2002 or by 4%. The composition of Fridley jobs is also changing. Last year,we reported that the number of manufacturing jobs had declined by 1.6%. This year we can report, unhappily, that the number of manufacturing jobs in Fridley has further declined from 10,573 in 2001 to 9,951 in 2002. This represents a loss of another 622 jobs or 5.8% of the manufacturing jobs reported for 2001. Service sector jobs also declined slightly between 2001 and 2002. In 2001 there were 10,581 service sector jobs in Fridley. That number shrunk by less than 1%to 10,486 jobs in 2002. As manufacturing and service sector jobs were declining between 2001 and 2002, so also was the number of retail jobs. Jobs in this sector fell from 3,223 to 3,023 or by 6.2%. BM24 C. Property Values. Property values have continued their upward spiral in 2003.Overall, the estimated market value of all property in Fridley increased from $1,938,694,900 in 2002 to $2,129,553,400 or by 10%. The increase applies to all categories of property. While values for homesteaded residential property increased by 12%, values for non-homesteaded residential property, including smaller apartment complexes of 3 units or less, increased by 19%. Larger apartments (those having more than three units) increased in value by 15%. At the same time, commercial property values increased by 10%. In contrast, industrial property values have increased by only 8%. As all of these values have increased, the tax capacity, or amount available for local property taxation has increased by 2.5% over last year. D. Crime Rates Crime reports for the first nine months of 2003 indicate that the incidence of more serious crimes (Part 1 Crimes) in Fridley has declined by 9.5%or by 26 incidents. Most of the decrease is accounted for by fewer assaults, burglaries and robberies. While more serious crimes were down during the first nine months of 2003, less serious offenses (Part 2 Crimes) were up by 6.1%. Damage to property and disorderly conduct calls account for nearly all of this increase. E. Public Assistance Anoka County reports that the number of Fridley residents receiving cash assistance and/or food stamps has increased from 693 cases in September of 2002 to 720 cases in September of 2003. This represents a 3.9% increase. BM25 Our report from School District No. 14 indicates that as of mid-November of 2003, there were 902 of their students on free or reduced rate lunches. This compares with 972 students at this time in 2002 and 945 students in 2001. Although the 7.2% decrease is not consistent with the increase in the number of Fridley residents who are receiving cash assistance and/or food stamps, the number does represent nearly 35%of the District No. 14 student body. VII. Conclusion As we budgeted for 2003, we believed that Fridley would receive $2,045,663. During the course of the year, the State of Minnesota cut $733,109 from our 2003 aid allocation and informed us that our 2004 allocation would be cut by$1,103,695. Moreover, by the time 2005 arrives, we are told, our state aid will be reduced by$1,752,658. That is 86% of the amount we were originally allocated for in 2003. Not surprisingly, this bad financial news led to immediate adjustments in the City's 2003 budget and set the tone for the budgeting process in 2004. The budget that I submitted to Council in June was drafted with the intent of addressing the State cutbacks in one fell swoop. More than $2,000,000 was cut from all funds with$1.4 million of this amount coming from the General Fund. The budget that was approved by Council in two work sessions includes $1,280,527 in cuts from all funds and $637,670 from the General Fund. By far, the biggest issue for the Council was the elimination of funding for the operation of the Springbrook Nature Center. In addition to restoring$265,000 in Nature Center funding, Council also opted to approve a 2% cost of living adjustment for City employees and agreed with staff's proposal to fund additional costs for employee health insurance. While Council agreed with staff's recommendation to levy back 60% of the lost State aid for 2004 that is allowed by State law, they did not consent to the submission of a 9.2% utility BM26 rate increase for voter approval. Instead they adopted a 1.8% utility rate increase as allowed by the City Charter. Council has also agreed to implement a variety of fee increases that will raise about $98,000 in additional revenue. The net result of these changes is that the City's discretionary fund balances will shrink from the $19,281,813 that we had in reserve at this time last year to $17,032,852 by the end of next year. We will also have postponed or eliminated a considerable number of buildings,parks and street improvement projects and deferred the purchase of a considerable amount of new vehicles and equipment. Additionally, our budget adjustments will have resulted in the elimination of much of the youth outreach and youth services programming provided in recent years by the City's Police Department and its Parks and Recreation Department. These adjustments to the scope of Fridley City government have been accompanied by changes in our local economy. These changes include increases in new construction, small increases in unemployment and continued appreciation of most categories of Fridley property. On the negative side, we have seen the continued erosion of manufacturing jobs in Fridley. As we face the future,we need to be especially concerned with what the State Legislature does with levy limits in next year's legislative session. If we are not able to levy back all, or at least a large portion of the additional $649,053 that we are losing, our financial challenges will be considerably more difficult. We should also seek additional revenues for support of the Springbrook Nature Center and seek either a Charter change that will allow us to raise our utility rates without voter approval or take a sizeable utility rate increase to the Fridley electorate for approval. We should also, as I suggested last year, seek to locate a third liquor store in the vicinity of Wal-Mart. While making expenditure cuts is always painful, I also believe that we should consider additional budget reductions as we face the challenges of budgeting for 2005. This will be BM27 especially true if we are not permitted to levy back the lost State Aid or the voters reject an additional levy for support of the Springbrook Nature Center. Additional expenditure cuts are also likely to be needed as we face the costs of deferred expenditures for equipment replacement and capital improvements. Although Fridley's relations with other governmental jurisdictions are generally very good,we have learned from experience that loss of funding tends to drive many jurisdictions into a self-preservation mode. Rather than withdraw unto ourselves, we need to continue to work with other jurisdictions to solve problems and conserve resources. This is particularly true as it applies to joint preparation to withstand acts of terrorism. While our Police and Fire Departments have participated in a number of County-wide disaster simulations,there remains much to be done before that we can claim that we are able to mobilize our joint public safety resources in a manner that provides for effective and coordinated response. While we are limited by a lack of financial incentives to use for redevelopment in Fridley,we should also be concerned about the loss of manufacturing jobs in Fridley and about the potential loss of one of our major employers. All too often, we have seen our tax base slip away as buildings that were once used for manufacturing are converted to warehouses or less intense uses. While we are often helpless to prevent these things from occurring, we should, at a minimum, try to keep track of these events and be as proactive as possible in seeking the maintenance of manufacturing jobs in Fridley. As I concluded last year's budget message, I mentioned that in 2003 we had adopted a "rainy day"point of view and suggested that in years beyond 2003, we may want to become much more proactive in adjusting to changes in our financial conditions. We are definitely at that point. While there are some rays of sunshine, there is not enough sunshine to warrant relying solely on our reserves. The budget before you is proactive and does include some substantial BM28 • adjustments in both revenues and expenditures. As we look forward to 2005, we need to expand those adjustments in a manner that allows Fridley to maintain strong, essential services without decimating our financial reserves. With these words of wisdom and with a great deal of gratitude toward staff and Council for their involvement and cooperation, I present the 2004 budget for your consideration. BM29 \ ] 22 / R\ 3 7 - CD = : -• n tea / £ O m § c 2. 0 / = 2 3 + & $ . = m ' % CD < CD : a o ] R / C = Q ] § R \•_ - J ® /. E 3 2. 0) = -• § ] - 3 % / m 71 n- ' 0 _ o _— 2 6 �£ 2 7 � \ / AND % k ¥ § \ C $ 2 £ ¥ m 0 k E J I ® C c C 0 0 r o_ I o E E \ � k C / 0 § « § @ 0 0) 03ELCCDX 0 0—s o 2R £ o_ =f = e 0 _. E R I \ % & a 5. 2 g q 0 7 7 / 5- & o \ / (/) ( k / 5Q01_ & m _. - _ \ R / ? a 0 CD om / k0o - ONE 1VJJN3O BUDGET 2004 GENERAL FUND Fund Balance Summary Fund 101 General Fund ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 2001 2002 2003 12/31/03 2004 GENERAL FUND: Fund Balance January 1 6,862,477 6,142,449 4,706,423 5,115,710 4,191,101 Revenues&Transfers 10,824,514 11,129,285 11,954,980 11,954,980 11,541,461 Total Available 17,686,991 17,271,734 16,661,403 17,070,690 15,732,562 less: Expenditures&Transfers 11,544,542 12,156,024 12,883,911 12,879,589 12,246,241 Fund Balance December 31 6,142,449 5,115,710 3,777,492 4,191,101 3,486,321 1 BUDGET 2004 General Fund Revenue Summary ACTUAL ACTUAL ACTUAL ESTIMATE ACCT REVENUE SOURCE REVENUE REVENUE REVENUE BUDGET THRU BUDGET NO 2000 2001 2002 2003 12/31/03 2004 Taxes 311-1000 Current ad valorem 3,844,528 4,058,126 4,933,475 5,716,590 5,716,590 6,372,785 311-2000 Del ad valorem 43,623 8,471 39,348 10,000 10,000 30,000 319-1000 Penalties and interest on del taxes 20,055 10,071 10,864 12,000 12,000 10,000 319-2000 Forfeited tax sale 2,267 21 0 5,000 5,000 500 Total 3,910,473 4,076,689 4,983,687 5,743,590 5,743,590 6,413,285 , Licenses and permits ' 321-0000 Licenses 208,776 187,503 178,534 202,100 202,100 239,920 322-0000 Permits 947,101 413,453 298,066 220,700 220,700 283,081 Total 1,155,877 600,956 476,600 422,800 422,800 523,001 Intergovernmental 331-0000 Fed grants&aids 5,589 4,933 6,387 4,000 4,000 4,000 334-0160 Local government aid 1,738,876 1,687,729 1,556,948 2,045,663 2,045,663 942,038 334-0200 Homestead&agriculture credit aid - 1,077,816 1,078,082 Ended In 2001 0 0 0 334-0260 Residental MV hmstd aid Beg in 2002 Beg in 2002 551,007 For budget purposes it's in LGA 334-0460 PERA coordinated aid 27,282 27,282 27,282 27,282 27,282 27,282 334-1622 Police-POST 13,877 16,669 15,272 0 0 0 334-1832 Street maintenance aid 214,293 213,996 193,784 200,000 200,000 204,000 334-2000 Police and fire pensions 309,101 323,955 349,138 325,000 325,000 340,000 334-2500 All other state grants 44,014 958 9,471 16,000 16,000 9,000 1 336-3011 HRA reimbursements 0 0 0 0 0 0 I 336-3111 Other cities and county-Gen Govt 33,071 8,100 13,597 25,000 25,000 11,000 336-3121 Other cities and county-Pub Safety Beg in 2003 Beg in 2003 Beg in 2003 0 0 7,000 Total 3,463,919 3,361,704 2,722,886 2,642,945 2,642,945 1,544,320 Charges for services 341-0000 General Government 17,694 34,827 27,471 10,700 10,700 9,420 341-1211 HRA 145,047 155,289 160,000 163,000 163,000 165,900 341-1211 Cable TV 24,000 25,000 51,000 52,000 52,000 52,900 341-1211 Water fund 165,000 170,000 177,000 180,000 180,000 183,200 341-1211 Sewer fund 158,500 163,000 170,000 173,000 173,000 176,100 341-1211 Storm Water fund 88,000 91,000 95,000 97,000 97,000 98,700 341-1211 Liquor fund 63,000 65,000 67,500 69,000 69,000 70,200 341-2000 Other 52,379 129,633 107,661 75,500 75,500 91,200 342-0000 Public Safety 184,783 121,673 185,508 215,450 215,450 103,050 ' 345-0000 Public Works 7,523 1,183 1,895 14,400 14,400 34,242 346-0000 Community Development Beg in 2003 Beg in 2003 Beg in 2003 8,870 8,870 42,930 ' 347-0000 Recreation 279,277 276,348 220,198 232,100 232,100 208,900 348-0000 Nature 0 29,459 54,689 45,500 45,500 103,200 Total 1,185,203 1,262,412 1,317,922 1,336,520 1,336,520 1,339,942 351-0000 Fines and forfeits 183,972 163,015 183,170 190,500 190,500 176,720 361-0000 Special assessments 8,419 5,059 1,545 7,800 7,800 4,500 362-1000 Interest on investments 518,312 334,828 172,427 400,000 400,000 210,000 Misc revenues 362-2060 Rents&Royalties 41 0 0 30 30 0 362-3000 General contrib&donations 10,260 12,289 41,362 0 0 0 362-4160 Insurance reimbursement 72,254 59,630 84,413 40,000 40,000 47,400 362-4260 Other reimbursements 25,309 1,711 4,364 10,000 10,000 5,000 362-5160 Sale of misc property 273 2,694 3,225 5,700 5,700 3,000 362-6160 Miscellaneous revenues 29,327 271 13,929 5,000 5,000 13,000 362-7160 3%gambling tax 66,439 35,718 79,751 67,000 67,000 75,000 Total 203,903 112,313 227,044 127,730 127,730 143,400 Other financing sources 391-0100 Sale of general fixed assets 33,666 31,531 5,799 35,000 35,000 25,000 392-0100 Liquor fund 200,000 300,000 400,000 450,000 450,000 450,000 392-0100 Closed debt service fund 232,900 232,900 232,900 232,900 232,900 232,900 392-0100 Employee benefit fund Beg in 2001 150,000 80,000 20,000 20,000 0 392-0100 Police activity Fund Beg in 2001 193,105 303,400 345,195 345,195 478,393 392-0200 Residual equity transfer 0 0 21,903 0 0 0 Total 466,566 907,536 1,044,002 1,083,095 1,083,095 1,186,293 TOTAL REVENUES AND OTHER FINANCING SOURCES 11,096,644 10,824,512 11,129,283 11,954,980 11,954,980 11,541,461 Fund balance 299 General fund reserve 213,754 720,030 1,026,741 928,931 928,931 704,780 Total 213,754 720,030 1,026,741 928,931 928,931 704,780 TOTAL GENERAL FUND 11,310,398 11,544,542 12,156,024 12,883,911 12,883,911 12,246,241 File=UtAcctgSudgefl20046udgetlRevenues/04 Rev-summary 11/4/03 2 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101RSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 GENERAL FUND TAXES 311.1000 CURRENT AD VALOREM 4,058,126 4,933,475 5,716,590 5,716,590 6,372,785 311.2000 DELINQUENT AD VALOREM 8,471 39,348 10,000 10,000 30,000 319.1000 PEN/INTEREST-DELINQ TAXES 10,071 10,864 12,000 12,000 10,000 319.2000 FORFEITED TAX SALE APPORT 21 0 5,000 5,000 500 * TAXES 4,076,689 4,983,687 5,743,590 5,743,590 6,413,285 LICENSES & PERMITS 321.1021 ALCOHOLIC BEVERAGES 94,194 86,975 85,000 85,000 90,000 321.3021 RENTAL LICENSES 46,689 45,906 52,400 52,400 101,580 321.4021 DOG LICENSES 2,012 2,290 2,300 2,300 4,190 321.6011 PROF/OCCUPATIONAL LICENSE 13,638 13,405 15,000 15,000 13,700 321.7021 AMUSEMENT,BINGO,GAMBLING 2,450 2,450 2,400 2,400 2,450 321.8011 ALL OTHER LICENSES 28,521 27,508 45,000 45,000 28,000 322.1041 BUILDING PERMITS 265,059 172,916 123,700 123,700 124,000 322.1541 PLAN REVIEW FEES 0 20,298 0 0 24,000 322.2041 ELECTRICAL PERMITS 62,725 29,493 25,400 25,400 44,000 322.3041 PLUMBING PERMITS 11,928 9,954 13,100 13,100 13,000 322.4041 HEATING PERMITS 45,542 32,707 23,600 23,600 26,875 322.5021 UFC PERMITS 11,731 15,339 15,000 15,000 17,986 322.6031 LOAD LIMIT WAIVER 250 100 400 400 300 322.7041 OTHER PERMITS-SIGN/SP USE 5,510 8,180 5,500 5,500 22,920 322.8041 RIGHT-OF-WAY/EXCAV PERMIT 10,709 9,079 14,000 14,000 10,000 * LICENSES & PERMITS 600,958 476,600 422,800 422,800 523,001 INTERGOVERNMENTAL 331.2012 FEDERAL GRANT-GEN GOVT 0 0 0 0 0 331.2022 FEDERAL GRANT-PUB SAFETY 0 3,104 0 0 0 331.6022 CIVIL DEFENSE 4,933 3,283 4,000 4,000 4,000 331.6222 FEMA DISASTER AID 0 0 0 0 0 334.0160 LOCAL GOVT AID 1,687,729 1,556,948 2,045,663 2,045,663 942,038 334.0260 RESIDENTIAL MV HMSTD AID 1,078,082 551,007 0 0 0 334.0360 LOCAL PERFORMANCE AID 0 0 0 0 0 334.0460 PERA COORDINATED AID 27,282 27,282 27,282 27,282 27,282 334.1622 POLICE AID-POST TRAINING 16,669 15,272 0 0 0 334.1832 MUNICIPAL STATE AID-MAINT 213,996 193,784 200,000 200,000 204,000 334.2022 INSURANCE PREM TAX-FIRE 97,542 110,931 100,000 100,000 100,000 334.2122 INSURANCE PREM TAX-POLICE 226,413 238,207 225,000 225,000 240,000 334.2512 STATE GRANTS-GEN GOVT 958 9,471 16,000 16,000 9,000 334.2522 STATE GRANTS-PUB SAFETY 0 0 0 0 0 336.3011 HRA REIMBURSEMENT 0 0 0 0 0 336.3111 REIMB-CITY/COUNTY-GEN GOV 8,100 13,597 25,000 25,000 11,000 336.3121 REIMS-CITY/COUNTY-PUB SAF 0 0 0 0 7,000 336.3131 REIMB-CITY/COUNTY-PUB WKS 0 0 0 0 0 336.3141 REIMB-CITY/COUNTY-COM DEV 0 0 0 0 0 336.3151 REIMB-CITY/COUNTY-RECR/NC 0 0 0 0 0 * INTERGOVERNMENTAL 3,361,704 2,722,886 2,642,945 2,642,945 1,544,320 CHARGES FOR SERVICES 3 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101RSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 341.0511 SALE OF MAPS/PUBLICATIONS 727 792 500 500 1,070 341.0611 ADMINISTRATIVE CHARGES 11,206 6,996 10,000 10,000 7,900 341.0711 ASSESSMENT SEARCHES 285 405 200 200 400 341.0911 FILING FEES 17 47 0 0 50 341.1211 ADM CHG-OTHER FUNDS & HRA 669,318 720,475 734,000 734,000 747,000 341.1411 NSF CHARGES 0 958- 500 500 200 341.1611 ANTENNA RENTAL FEE 74,615 74,350 75,000 75,000 91,000 342.0221 FIRE PROTECTION SERVICES 29,710 43,085 28,800 28,800 28,800 342.0321 ACCIDENT REPORTS/PHOTOS 6,356 7,705 7,000 7,000 6,700 342.0421 INVESTIGATION FEES 186 410 150 150 150 342.0621 COLORING BOOKS 219 0 0 0 0 342.0721 FIRE IMPACT SURCHARGE 24,199 13,975 8,400 8,400 8,400 342.0821 POLICE SECURITY 15,017 70,771 66,100 66,100 10,000 342.0921 FALSE ALARMS 7,063 10,595 7,000 7,000 7,000 342.1121 BICYCLE REGISTRATION 16- 27 0 0 0 342.1221 CURFEW VIOLATION 38,940 38,940 38,000 38,000 0 342.1721 PAWN SHOP TRANSACTION FEE 48,809 34,931 60,000 60,000 42,000 345.0131 PUBLIC WORKS CONSTRUCTION 15,107 11,898 8,000 8,000 27,672 345.0231 REG MUTUAL AID DUES-RMAA 470 442 0 0 470 345.0431 PUBLIC WORKS MAINT 4,200 2,951- 1,500 1,500 1,500 345.0731 TREE REMOVAL 0 0 0 0 0 345.0831 NUISANCE ABATEMENT 1,183 1,895 4,900 4,900 4,600 346.0141 ZONING/SUBDIVISION FEES 6,766 6,891 7,100 7,100 7,100 346.0241 COMMUNITY DEVT FEES 250 0 170 170 34,230 346.0341 LICENSE SURCHARGE 1,980 2,315 1,600 1,600 1,600 347.8051 ATHLETICS-SPORTS 92,547 84,169 93,000 93,000 86,000 347.8151 CONCESSIONS 7,256 6,984 6,800 6,800 0 347.8251 YOUTH INSTRUCTIONAL 11,515 9,912 11,000 11,000 10,000 347.8351 SENIOR CITIZENS 26,668 28,732 22,000 22,000 21,000 347.8451 ADULT INSTRUCTIONAL 13,329 13,958 12,000 12,000 14,000 347.8551 PLAYGROUNDS 5,750 8,927 5,500 5,500 9,000 347.8651 SPECIAL EVENTS 22,365 11,640 16,000 16,000 11,600 347.8851 REC - MISC 3,783 125 300 300 300 347.8951 PARK EQUIP/FACILITY RENTL 14,340 12,859 13,500 13,500 14,000 347.9051 TRANSPORTATION 0 60 0 0 0 347.9151 TEENS 17,529 10,117 14,500 14,500 10,000 347.9251 AFTER SCHOOL PROGRAMS 10,710 9,656 10,500 10,500 10,000 347.9351 SUMMER ROCKS PROGRAM 27,353 23,060 27,000 27,000 23,000 348.8051 NATURE - MISC 34,577 20,813 350 350 4,000 348.8151 NATURE-DAY CAMP 2,406 20,429 16,800 16,800 26,500 348.8251 NATURE-SPECIAL EVENTS 568 5,764 5,500 5,500 12,000 348.8351 NATURE-SCHOOL PROGRAMS 14,411 3,759 17,250 17,250 21,700 348.8451 NATURE-SATURDAY PROGRAMS 229 1,035 1,500 1,500 0 348.8551 NATURE-BIRTHDAY PARTIES 135 1,209 2,400 2,400 3,000 348.8651 NATURE-INSTRUCTIONAL 133 20- 700 700 2,000 348.8751 NATURE-COMMUNITY GROUPS 204 1,701 1,000 1,000 3,000 348.8851 NATURE CENTER-ADMISSIONS 0 0 0 0 31,000 * CHARGES FOR SERVICES 1,262,415 1,317,925 1,336,520 1,336,520 1,339,942 FINES AND FORFEITURES 4 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101RSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 351.1021 FINES 163,015 183,170 190,500 190,500 176,720 * FINES AND FORFEITURES 163,015 183,170 190,500 190,500 176,720 SP ASSESSMENTS & MISC REV 361.1033 FROM COUNTY-CURRENT 5,059 935 6,000 6,000 3,500 361.1533 FROM COUNTY-DELINQUENT 0 496 0 0 0 361.2033 DIRECT TO CITY-PRINCIPAL 0 115 1,800 1,800 1,000 362.1070 INTEREST EARNINGS 327,346 155,508 400,000 400,000 200,000 362.1170 UNREALIZED GAIN/LOSS 7,482 16,919 0 0 10,000 362.2060 RENTS & ROYALTIES 0 0 30 30 0 362.3011 CONTRIB/DONATION-GEN GOVT 12,289 41,362 0 0 0 362.3021 CONTRIB/DONATION-PUB SFTY 0 0 0 0 0 362.3031 CONTRIB/DONATION-PUB WKS 0 0 0 0 0 362.3041 CONTRIB/DONATION-COMM DVT 0 0 0 0 0 362.3051 CONTRIB/DONATION-RECREATN 0 0 0 0 0 362.4160 INSURANCE REIMB 59,630 84,413 40,000 40,000 47,400 362.4260 OTHER REIMBURSEMENTS 1,711 4,364 10,000 10,000 5,000 362.5160 SALE OF MISC PROPERTY 2,694 3,225 5,700 5,700 3,000 362.5280 FIXED ASSET-GAIN/LOSS 0 0 0 0 0 362.6160 MISCELLANEOUS REVENUE 271 13,929 5,000 5,000 13,000 362.7160 3% GAMBLING TAX 35,718 79,751 67,000 67,000 75,000 * SP ASSESSMENTS & MISC REV 452,200 401,017 535,530 535,530 357,900 OTHER FINANCING SOURCES 391.0100 SALE OF GEN FIXED ASSETS 31,531 5,799 35,000 35,000 25,000 392.0100 TRANSFER FROM OTHER FUNDS 876,005 1,016,300 1,048,095 1,048,095 1,161,293 392.0200 RESIDUAL EQUITY TRANSFER 0 21,903 0 0 0 * OTHER FINANCING.SOURCES 907,536 1,044,002 1,083,095 1,083,095 1,186,293 ** GENERAL FUND 10,824,517 11,129,287 11,954,980 11,954,980 11,541,461 5 BUDGET 2004 This page intentionally left blank 6 GENERAL FUND - EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $9,236,718 $8,928,550 ($308,168) (3.34%) Supplies 757,439 882,172 $124,733 16.47% Other Services/Charges 2,560,123 2,224,578 ($335,545) (13.11%) Capital Outlay 322,980 206,600 ($116,380) (36.03%) Other Financing Uses 6,651 4,341 ($2,310)_ (34.73%) Total $ 12,883,911 I $ 12,246,241 I ($637,670)1 (4.95%), 7 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM2 EXPENDITURE DEPT/DIV SUM ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 200 GENERAL FUND LEGISLATIVE DEPARTMENT * CITY COUNCIL 102,503 114,941 135,446 132,270 112,81: * PLANNING COMMISSIONS 463 612 994 205 205 * OTHER COMMISSIONS 879 119 2,645 13 1: ** LEGISLATIVE DEPARTMENT 103,845 115,672 139,085 132,488 113,030 CITY MANAGEMENT * GENERAL MANAGEMENT 300,751 279,873 299,832 303,781 260,486 * HUMAN RESOURCES 135,838 151,753 152,034 151,024 160,08: i I * LEGAL 249,646 315,832 314,018 351,492 319,537 ** CITY MANAGEMENT 686,235 747,458 765,884 806,297 740,10E • FINANCE * ELECTIONS 37 32,188 1,230 1,230 32,81.' * ACCOUNTING 600,003 663,711 676,896 676,896 671,740 • * ASSESSING 148,661 138,837 155,995 155,995 159,39E * MIS 183,693 208,563 258,247 258,247 244,865 * CITY CLERK / RECORDS 154,407 162,545 173,825 173,825 135,07E ** FINANCE 1,086,801 1,205,844 1,266,193 1,266,193 1,243,894 POLICE * POLICE 3,611,332 3,959,248 3,991,446 3,991,446 3,986,545 * CIVIL DEFENSE 14,010 9,980 15,687 15,687 15,567 ** POLICE 3,625,342 3,969,228 4,007,133 4,007,133 4,002,112 FIRE * FIRE 913,433 935,412 1,038,319 1,038,319 1,128,621 * RENTAL INSPECTIONS 37,063 67,822 126,560 126,560 125,265 ** FIRE 950,496 1,003,234 1,164,879 1,164,879 1,253,886 ' PUBLIC WORKS 8 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM2 EXPENDITURE DEPT/DIV SUM ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 * MUNICIPAL CENTER 241,661 243,516 254,175 253,555 236,122 * ENGINEERING 500,876 508,426 541,014 541,014 472,984 * LIGHTING 185,567 186,482 203,600 203,600 193,600 * PARK MAINTENANCE 953,885 836,122 965,038 965,038 887,979 * STREET MAINTENANCE 1,300,033 1,418,924 1,379,486 1,379,486 1,241,054 ** PUBLIC WORKS 3,182,022 3,193,470 3,343,313 3,342,693 3,031,739 RECREATION & NATURALIST * RECREATION 824,833 862,949 943,812 915,175 786,469 * NATURALIST 285,226 288,424 303,431 303,431 265,775 ** RECREATION & NATURALIST 1,110,059 1,151,373 1,247,243 1,218,606 1,052,244 COMMUNITY DEVELOPMENT * BUILDING INSPECTION 289,331 297,238 300,005 302,189 275,369 * PLANNING 419,415 422,312 462,142 451,077 347,894 ** COMMUNITY DEVELOPMENT 708,746 719,550 762,147 753,266 623,263 RESERVE * EMERGENCY 0 0 100,000 100,000 100,000 ** RESERVE 0 0 100,000 100,000 100,000 NON-DEPARTMENTAL * NON-DEPARTMENTAL 90,998 50,195 88,034 88,034 85,967 ** NON-DEPARTMENTAL 90,998 50,195 88,034 88,034 85,967 *** GENERAL FUND 11,544,544 12,156,024 12,883,911 12,879,589 12,246,241 9 LEGISLATIVE DEPARTMENT The Legislative Department is the policy setting and public access board of the City.The divisions established within the department are: City Council, Planning Commissions and Other Commissions. The City Council sets policy for the City within the guidelines of the City Charter and provides administrative directives through the office of the City Manager. The City Council has two regular meetings scheduled each month. Advice to the City Council is submitted by one of four commissions.They are as follows: Planning Commission-considers matters of planning and comprehensive development and submits recommendations to the City Council on matters concerning zoning, platting, vacations and City Code. Appeals Commission-provides a process for appeal on matters concerning the zoning ordinance, and building code. Parks and Recreation Commission-promotes comprehensive development of the park&recreation facilities. Environmental Quality and Energy Commission-serves as a resource advisory board to the Planning Commission on environmental problems, laws, regulations and energy conversation and management. We also have one other commission that is involved the the over site of the City Charter and any required changes needed due to Legislative or local changes. Charter Commission-members are appointed by the judge of the 10th judicial district, reviews and recommends amendments to the City Charter. For information on the Cable Television and Telecommunications Advisory Commission (CAW),see the Cable TV Fund. 10 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 LEGISLATIVE DEPARTMENT CITY COUNCIL * PERSONAL SERVICES 64,759 70,709 74,766 74,766 82,130 * SUPPLIES 1,686 428 1,865 1,100 1,300 * OTHER SERVICES & CHARGES 36,058 43,804 58,815 56,404 29,382 ** CITY COUNCIL 102,503 114,941 135,446 132,270 112,812 PLANNING COMMISSIONS * SUPPLIES 0 0 400 0 0 * OTHER SERVICES & CHARGES 463 612 594 205 205 ** PLANNING COMMISSIONS 463 612 994 205 205 OTHER COMMISSIONS * SUPPLIES 0 0 100 0 0 * OTHER SERVICES & CHARGES 879 119 2,545 13 13 ** OTHER COMMISSIONS 879 119 2,645 13 13 *** LEGISLATIVE DEPARTMENT 103,845 115,672 139,085 132,488 113,030 11 LEGISLATIVE DEPARTMENT - CITY COUNCIL 01-10 Change 2003 Budget 2004 Budget Amount Personal Services $74,766 $82,130 $7,364 9.85% Supplies 1,865 1,300 ($565) (30.29%) Other Services/Charges 58,815 29,382 ($29,433) (50.04%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 135,446 I $ 112,812 I ($22,634)[ (16.71%) Personal Services Supplies Other Services/Charges 1. Dues and Subscriptions: (-$17,661) Reflects recommendation that we discontinue membership in the North Metro Mayors Association. 2. Conferences and Schools: (-$5,875)reflects elimination of funding for national conferences. 3. Payments to Other Agencies-reflects the elimination of a 2,745 payment to Mediation Services of Anoka County. Capital Outlay 12 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CITY COUNCIL 4104 TEMPORARY EMPLOYEE - REG 39,862 40,301 44,766 44,766 45,455 4120 MEDICARE CONTRIBUTION 581 555 649 649 754 4121 PERA CONTRIBUTION 1,999 2,027 2,271 2,271 2,876 4122 FICA CONTRIBUTIONS 2,485 2,372 2,777 2,777 3,224 4131 HEALTH INSURANCE 13,324 20,038 17,885 17,885 22,449 4132 DENTAL INSURANCE 518 605 541 541 544 4133 LIFE'INSURANCE 240 245 240 240 255 4134 CASH BENEFITS 5,737 4,558 5,616 5,616 6,552 4150 WORKERS COMPENSATION 13 8 21 21 21 * PERSONAL SERVICES 64,759 70,709 74,766 74,766 82,130 4220 OFFICE SUPPLIES 253 0 500 500 500 4221 OPERATING SUPPLIES .1,433 428 1,365 600 800 * SUPPLIES 1,686 428 1,865 1,100 1,300 4330 PROFESSIONAL SERVICES 65 2,618 0 0 0 4331 DUES & SUBSCRIPTIONS 21,796 22,412 41,250 40,800 23,139 4332 COMMUNICATION 156 155 897 500 500 4333 TRANSPORTATION 274 284 2,500 1,500 500 4334 ADVERTISING 208 596 200 200 200 4335 PRINTING & BINDING 1,395 1,724 1,115 1,115 1,115 4336 INSURANCE-NON PERSONNEL 872 931 968 644 663 4337 CONFERENCES & SCHOOLS 3,019 3,170 8,020 7,780 2,145 4340 SERVICE CONTRACT-NON PROF 5,502 9,243 760 760 760 4341 RENTALS 195 201 260 260 260 4346 MISCELLANEOUS 0 0 100 100 100 4350 PMTS TO OTHER AGENCIES 2,576 2,470 2,745 2,745 0 * OTHER SERVICES & CHARGES 36,058 43,804 58,815 56,404 29,382 ** CITY COUNCIL 102,503 114,941 135,446 132,270 112,812 13 LEGISLATIVE DEPARTMENT - PLANNING COMMISSION 01-11 Change 2003 Budget 2004 Budget Amount Personal Services $0 $0 $0 0% Supplies 400 0 ($400) (100.00%) Other Services/Charges 594 205 ($389) (65.49%) Capital Outlay 0 0 $0 0% Other Financing Uses o o $0 0% Total $994 1 $205 1 ($789)I (79.38%) Personal Services Supplies Other Services/Charges Capital Outlay 14 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 PLANNING COMMISSIONS 4220 OFFICE SUPPLIES 0 0 100 0 0 4221 OPERATING SUPPLIES 0 0 300 0 0 * SUPPLIES 0 0 400 0 0 4331 DUES & SUBSCRIPTIONS 450 599 280 0 0 4332 COMMUNICATION 0 0 0 0 0 4333 TRANSPORTATION 0 0 100 0 • 0 4336 INSURANCE-NON PERSONNEL 13 13 14 5 5 4340 SERVICE CONTRACT-NON PROF 0 0 100 100 100 4346 MISCELLANEOUS 0 0 100 100 100 * OTHER SERVICES & CHARGES 463 612 594 205 205 ** PLANNING COMMISSIONS 463 612 994 205 205 15 LEGISLATIVE DEPARTMENT - OTHER COMMISSIONS 01-12 Change 2003 Budget 2004 Budget Amount Personal Services $o $o $0 0% Supplies 100 0 ($100) (100.00%) Other Services/Charges 2,545 13 ($2,532) (99.49%) Capital Outlay o 0 $o 0% Other Financing Uses 0 0 $0 0% Total $2,645 [ $ 13 I ($2,632)I (99.51%) Personal Services Supplies Other Services/Charges Capital Outlay 16 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 OTHER COMMISSIONS 4220 OFFICE SUPPLIES 0 0 100 0 0 4221 OPERATING SUPPLIES 0 0 0 0 0 * SUPPLIES 0 0 100 0 0 4330 PROFESSIONAL SERVICES 638 45 1,200 0 0 4331 DUES & SUBSCRIPTIONS 149 0 820 0 0 4332 COMMUNICATION 0 0 0 0 0 4334 ADVERTISING 0 0 500 0 0 4336 INSURANCE-NON PERSONNEL 24 24 25 13 13 4337 CONFERENCES & SCHOOLS 0 0 0 0 0 4340 SERVICE CONTRACT-NON PROF 0 0 0 0 0 4341 RENTALS 68 50 0 0 0 * OTHER SERVICES & CHARGES 879 119 2,545 13 13 ** OTHER COMMISSIONS 879 119 2,645 13 13 • 17 CITY MANAGEMENT DEPARTMENT The City Management Department is the operational area responsible for implementing policies as directed by the City Council.The City Council appoints the City Manager to serve as the Chef Administrative Officer for the City. The divisions established within the department are as follows: General Management Division-through the office of the City Manager, implements the policies put forth by the City Council.This division also prepares information, materials, and recommendations . for the City Council on matters requiring policy decisions. Information for the general public is also provided through various media including a City newsletter and web site. Human Resources Division-establishes and maintains the personnel policies for the City.The division addresses all human resources matters including recruitment,employee benefits, personnel guidelines, labor negotiations, and OSHA conformance. Legal Division-provides legal council to the City Council, City Commissions, and City Staff on municipal questions and also prosecutes criminal offenses.Two local firms provide legal services. The City Attorney attends Council meetings, provides legal opinions,and aids in the development of ordinances and resolutions.The Prosecuting Attorney prosecutes criminal offenses on behalf of the City. Authorized Personnel: 2002 2003 2004 General Management 4 4 4 Personnel 2 2 2 Total 6 6 • 6 18 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CITY MANAGEMENT GENERAL MANAGEMENT * PERSONAL SERVICES 238,340 201,591 239,674 239,674 198,778 * SUPPLIES 2,333 3,130 5,200 3,850 3,950 * OTHER SERVICES & CHARGES 60,078 75,152 54,958 60,257 57,758 ** GENERAL MANAGEMENT 300,751 279,873 299,832 303,781 260,486 HUMAN RESOURCES * PERSONAL SERVICES 123,501 137,542 128,620 128,620 142,405 * SUPPLIES 105 1,246 1,150 1,150 1,150 * OTHER SERVICES & CHARGES 12,232 12,965 22,264 21,254 16,528 ** HUMAN RESOURCES 135,838 151,753 152,034 151,024 160,083 LEGAL * OTHER SERVICES & CHARGES 249,646 315,832 314,018 351,492 319,537 ** LEGAL 249,646 315,832 314,018 351,492 319,537 *** CITY MANAGEMENT 686,235 747,458 765,884 806,297 740,106 19 BUDGET 2004 This page intentionally left blank 20 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 City Management 20 General Management PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 ACTIVITIES la 21 CITY MANAGEMENT - GENERAL MANAGEMENT 02-20 Change 2003 Budget 2004 Budget Amount % Personal Services $239,674 $ 198,778 ($40,896) (17.06%) Supplies 5,200 3,950 ($1,250) (24.04%) Other Services/Charges 54,958 57,758 $2,800 5.09% Capital Outlay 0 0 so 0% Other Financing Uses 0 0 $0 0% Total $299,832 1 $260,486 1 ($39,346)I (13.12%) Personal Services 1. The budget funds the City Manager and the Secretary to the City Manager. 2. It also provides funding for a ten-hour per week communications intern and a two to three hour per week Council Secretary. 3. The$40,896 reduction represents our decision not to fund the Management Assistant position. Supplies 1. Operating Supplies: (-$1,500)Reflects actual for the previous two years. Other Services/Charges 1. Professional Services: (+$9,100) Reflects use of outside vendor for design and layout of the City newsletter. 2. Communications: (-$2,353)The$17,814 budgeted includes$11,000 for postage for six editions of the City newsletter. 3. Transportation: (-$750) Reflects the elimination of allocation for City Manager's annual conference. 4. Printing and Binding: The$17,050 that is budgeted includes$16,200 for printing six issues of the City newsletter. 5. Conferences: (-$2,140) Reflects decision not to budget for City Manager's national conference. Capital Outlay 22 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 GENERAL MANAGEMENT 4101 FULL TIME EMPLOYEE - REG 164,526 130,050 197,210 197,210 154,128 4104 TEMPORARY EMPLOYEE - REG 1,067 4,108 1,229 1,229 5,672 4112 EMPLOYEE LEAVE 31,684 27,157 0 0 0 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 2,901 2,411 2,832 2,832 2,317 4121 PERA CONTRIBUTION 4,769 2,816 5,024 5,024 2,500 4122 FICA CONTRIBUTIONS 10,460 8,523 10,573 10,573 9,907 4125 ICMA CONTRIBUTIONS 8,636 8,943 5,462 5,462 9,202 4131 HEALTH INSURANCE 11,876 15,648 12,615 • 12,615 13,273 4132 DENTAL INSURANCE 503 690 361 361 362 4133 LIFE INSURANCE 636 692 636 636 876 4134 CASH BENEFITS 468 0 2,808 2,808 0 4150 WORKERS COMPENSATION 814 553 924 924 541 * PERSONAL SERVICES 238,340 201,591 239,674 239,674 198,778 4220 OFFICE SUPPLIES 1,382 2,690 2,500 2,650 2,750 4221 OPERATING SUPPLIES 951 426 2,500 1,000 1,000 4222 FOR REPAIR & MAINTENANCE 0 14 100 100 100 4225 SMALL TOOL & MINOR EQUIP 0 0 100 100 100 * SUPPLIES 2,333 3,130 5,200 3,850 3,950 4330 PROFESSIONAL SERVICES 2,306 9,260 500 9,600 9,960 4331 DUES & SUBSCRIPTIONS 10,413 20,301 2,300 2,300 2,290 4332 COMMUNICATION 14,508 17,072 20,167 17,727 17,814 4333 TRANSPORTATION 4,277 2,976 4,576 4,276 3,826 4334 ADVERTISING 1,442 1,844 1,950 1,550 1,550 4335 PRINTING & BINDING 18,721 16,800 17,420 17,380 17,050 4336 INSURANCE-NON PERSONNEL 2,094 2,157 2,243 1,425 1,468 4337 CONFERENCES & SCHOOLS 3,218 2,186 3,200 3,200 1,060 4340 SERVICE CONTRACT-NON PROF 3,099 2,556 2,302 2,599 2,540 4341 RENTALS 0 0 100 0 0 4346 MISCELLANEOUS 0 0 200 200 200 * OTHER SERVICES & CHARGES 60,078 75,152 54,958 60,257 57,758 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** GENERAL MANAGEMENT 300,751 279,873 299,832 303,781 260,486 23 • BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 City Management 21 Human Resources PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Develop a new performance appraisal system. $0 ACTIVITIES la. Meet with departments about goals and February,2004 vision for performance appraisals. i lb. Develop a cross-departmental task team March,2004 composed of managers and employees. 1 c. Research ideas. March, 2004 ld. Produce policy and samples for approval April,2004 from department managers, including a revised progressive discipline policy. le. Adopt policies and implementation timeline. June,2004 1 f. Promote new plan and educate supervisors August,2004 and employees. 1g. Implement. October,2004 OBJECTIVE#2 Research and develop an internal website for $0 Human Resources,which would house useful and important information for employees,such as benefits,wellness,training,etc. ACTIVITIES 2a. Meet with benefits consultant on product to January,2004 determine system requirements. • 2b. Meet with MIS staff to determine feasibility. February,2004 2c. Develop concepts and implementation plan. March,2004 2d. Meet with departmental managers to review March,2004 concepts. I _ 24 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 02 City Management 21 Human Resources PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 2e. Identify key staff to administer and update April,2004 website. 2f. Review design form. April,2004 2g. Input information. April,2004 I � 2h. Promote and implement. April,2004 2i. Evaluate. i November, 2004 25 CITY MANAGEMENT - HUMAN RESOURCES 02-21 Change 2003 Budget 2004 Budget Amount Personal Services $ 128,620 $ 142,405 $13,785 10.72% Supplies 1,150 1,150 $0 0% Other Services/Charges 22,264 16,528 ($5,736) (25.76%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 152,034 I $ 160,083 I $8,049 I 5.29% Personal Services 1. This budget provides funding for two full-time employes, including the Human Resources Director and the Secretary to the Human Resources Director. Supplies Other Services/Charges 1. Professional Services: (-$2,750) Reflects reduction in amount budgeted for personnel consultants. 2. Dues and Subscriptions: (-$630) Reflects elimination of funding for'Top Health,"a health and fitness publication that was given to employees. 3. Transportation: (-$900) Reflects elimination of transportation to national conference. 4. Conferences and Schools: (-$900) Reflects elimination of registration and expenses for national conference. Capital Outlay 26 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 HUMAN RESOURCES 4101 FULL TIME EMPLOYEE - REG 88,017 88,671 110,691 110,691 113,489 4104 TEMPORARY EMPLOYEE - REG 3,367 11,961 0 0 0 4112 EMPLOYEE LEAVE 14,167 17,316 0 0 0 4120 MEDICARE CONTRIBUTION 1,545 1,710 1,580 1,580 1,645 4121 PERA CONTRIBUTION 5,085 5,765 6,121 6,121 6,275 4122 FICA CONTRIBUTIONS 6,605 7,314 6,758 6,758 7,036 4131 HEALTH INSURANCE 1,369 1,749 0 0 13,273• 4132 DENTAL INSURANCE 75 42 180 180 180 4133 LIFE INSURANCE 96 98 96 96 102 4134 CASH BENEFITS 2,691 2,311 2,808 2,808 0 4150 WORKERS COMPENSATION 484 605 386 386 405 * PERSONAL SERVICES 123,501 137,542 128,620 128,620 142,405 4220 OFFICE SUPPLIES 6 507 400 400 400 4221 OPERATING SUPPLIES 99 739 750 750 750 * SUPPLIES 105 1,246 1,150 1,150 1,150 4330 PROFESSIONAL SERVICES 4,948 1,653 6,750 6,750 4,000 4331 DUES & SUBSCRIPTIONS 1,364 1,788 1,665 1,665 1,035 4332 COMMUNICATION 485 504 542 542 571 4333 TRANSPORTATION 58 116 1,000 500 100 4334 ADVERTISING 68 0 500 500 250 4335 PRINTING & BINDING 1,588 2,566 2,030 2,030 2,608 4336 INSURANCE-NON PERSONNEL 1,030 1,185 1,232 722 744 4337 CONFERENCES & SCHOOLS 1,535 1,295 1,700 1,700 800 4340 SERVICE CONTRACT-NON PROF 1,156 3,858 6,845 6,845 6,420 * OTHER SERVICES & CHARGES 12,232 12,965 22,264 21,254 16,528 ** HUMAN RESOURCES 135,838 151,753 152,034 151,024 160,083 27 CITY MANAGEMENT - LEGAL 02-22 Change 2003 Budget 2004 Budget Amount Personal Services $0 $0 $0 0% Supplies 0 0 $0 0% Other Services/Charges 314,018 319,537 $5,519 1.76% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $314,018 I $319,537 I $5,519 I 1.76% Other Services/Charges 1. The budgeted amount is $319,537, or$5,500 more than budgeted last year. The amount includes the following allocations: City Attorney $73,000 Prosecution 235,000 Specialized Legal 10,000 $318,000 Capital Outlay 28 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 LEGAL 4330 PROFESSIONAL SERVICES 247,481 313,611 312,000 350,000 318,000 4336 INSURANCE-NON PERSONNEL 2,165 2,221 2,018 1,492 1,537 * OTHER SERVICES & CHARGES 249,646 315,832 314,018 351,492 319,537 ** LEGAL 249,646 315,832 314,018 351,492 319,537 • • 29 FINANCE DEPARTMENT The Finance Department provides financial and computer services to the City. The divisions established within the department are as follows: Election Division-conducts all elections and works to minimize any delay experience by voters. The election staff serves as an impartial authority for encouraging voter registration,for assisting in the accurate counting of ballots, and the certification of signatures on petitions. Accounting Division - is responsible for the supervision, administration, and planning of the City's financial activities.These activities included financial reporting, utility billing and collections, revenue collections, investments,debt management, risk management, grant management, budget preparation, and oversight of the Municipal offsale liquor operations.The Finance Director/Treasurer and other staff members provide financial information to the City Council, the City Manager and all departments.This division also provides financial services to the Fridley Housing and Redevelopment Authority in the maintenance of tax increment data records. Assessing Division-implements the State of Minnesota property tax statutes as they apply to the City of Fridley.The Assessing Staff classifies all taxable property and determines the appraised value of all real property within the city. Management Information Division-provides computer support to all departments.This support includes hardware and software for two mini computer systems and multiple networks.Any applicable training is provided either by staff of outside sources. City Clerk/Records Management Division-executes the City of Fridley's records management program.This division is responsible for efficient and economical management methods for the creation, utilization, maintenance, retrieval, retention,and final disposition or archiving of all City records. Authorized Personnel: 2002 2003 2004 Accounting 11 11 11 Assessing 2 2 2 MIS 2 2 2 City Clerk/Records 3 3 2 Total 18 18 17 30 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 FINANCE ELECTIONS * PERSONAL SERVICES 0 2,026 0 0 1,530 * SUPPLIES 14 561 0 0 550 * OTHER SERVICES & CHARGES 23 29,601 1,230 1,230 30,735 ** ELECTIONS 37 32,188 1,230 1,230 32,815 ACCOUNTING * PERSONAL SERVICES 515,015 545,776 574,171 574,171 585,480 * SUPPLIES 10,628 9,287 14,860 14,860 11,140 * OTHER SERVICES & CHARGES 74,360 108,648 87,865 87,865 75,120 ** ACCOUNTING 600,003 663,711 676,896 676,896 671,740 ASSES SSING * PERSONAL SERVICES 136,616 126,007 144,116 144,116 148,034 * SUPPLIES 295 405 930 930 595 * OTHER SERVICES & CHARGES 11,750 12,425 10,949 10,949 10,767 ** ASSESSING 148,661 138,837 155,995 155,995 159,396 M IS * PERSONAL SERVICES 125,392 139,122 141,453 141,453 150,106 * SUPPLIES 13,434 10,210 4,750 4,750 4,750 * OTHER SERVICES & CHARGES 44,867 59,231 112,044 112,044 90,009 ** MIS 183,693 208,563 258,247 258,247 244,865 CITY CLERK / RECORDS * PERSONAL SERVICES 130,488 139,713 146,860 146,860 111,695 * SUPPLIES 2,591 2,948 3,220 3,220 3,610 * OTHER SERVICES & CHARGES 21,328 19,884 23,745 23,745 19,773 ** CITY CLERK / RECORDS 154,407 162,545 173,825 173,825 135,078 *** FINANCE 1,086,801 1,205,844 1,266,193 1,266,193 1,243,894 • 31 BUDGET 2004 This page intentionally left blank 32 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 30 Elections PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Administer state primary and general election with direction from Anoka County. ACTIVITIES 1 a. Attend Anoka County Elections meetings as Ongoing Absorbed required to retain certification. lb. Resolve problems associated with meeting 7/31/04 Absorbed room reservations for testing,training,public accuracy testing and election day. lc. Train new and existing staff on how to 8/31/04 Absorbed answer election questions. 1 d. Recruit and distribute election judges 8/31/04 Absorbed throughout precinct as needed. I e. Contact polling locations for continued use 6/30/04 Absorbed during the 2002 election cycle. if. Work with local school districts to recruit 10/15/04 Absorbed high school students to work during election. 1 g. Provide voter education to the public through the city newsletter and cable television. OBJECTIVE#2 Follow legislation to ensure city is meeting state guidelines for elections ACTIVITIES 2a. work with the League of Minnesota Cities to 9/30/04 Absorbed help plan election policy for cities. 2b. Monitor proposed legislation pertaining to 5/31/04 Absorbed elections during the legislative session. 2c. Forward legislative concerns to the League of 5/31/04 Absorbed Minnesota Cities during the legislative session pertaining to legislation affecting the City of Fridley. 33 FINANCE - ELECTIONS 03-30 Change 2003 Budget 2004 Budget Amount Personal Services $0 $ 1,530 $1,530 100% Supplies 0 550 $550 100% Other Services/Charges 1,230 30,735 $29,505 2398.78% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 1,230 I $32,815 I $31,585 I 2567.89% Since 2004 is an election year, the budget contains election year expenditures that are nearly equal to 2002. Personal Services Supplies Other Services/Charges Capital Outlay 34 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 ELECTIONS 4101 FULL TIME EMPLOYEE - REG 0 41 0 0 0 4102 FULL TIME EMPLOYEE - OT 0 1,563 0 0 1,530 4104 TEMPORARY EMPLOYEE - REG 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 0 23 0 0 0 4121 PERA CONTRIBUTION 0 89 0 0 0 4122 FICA CONTRIBUTIONS 0 98 0 0 0 4131 HEALTH INSURANCE 0 153 0 0 0 4132 DENTAL INSURANCE 0 4 0 0 0 4133 LIFE INSURANCE 0 3 0 0 0 4134 CASH BENEFITS 0 46 0 0 0 4150 WORKERS COMPENSATION 0 6 0 0 0 * PERSONAL SERVICES 0 2,026 0 0 1,530 4220 OFFICE SUPPLIES 4 302 0 0 250 4221 OPERATING SUPPLIES 10 259 0 0 300 * SUPPLIES 14 561 0 0 550 4332 COMMUNICATION 0 161 0 0 560 4333 TRANSPORTATION 0 191 0 0 175 4334 ADVERTISING 0 244 0 0 250 4335 PRINTING & BINDING 0 693 0 0 400 4336 INSURANCE-NON PERSONNEL 7 221 230 230 25 4337 CONFERENCES & SCHOOLS 16 0 0 0 0 4340 SERVICE CONTRACT-NON PROF 0 28,091 1,000 1,000 29,325 4346 MISCELLANEOUS 0 0 0 0 0 * OTHER SERVICES & CHARGES 23 29,601 1,230 1,230 30,735 ** ELECTIONS 37 32,188 1,230 1,230 32,815 35 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 31 Accounting PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Obtain the Certificate of Achievement for Excellence in Financial Reporting for the 2003 Financial Statement. ACTIVITIES la Complete the 2003 Financial Statement in June 30,2004 $45,000 Absorbed accordance with GAAP and all standards set by the Government Finance Officers Association. lb Submit Financial Statement to Government June 30,2004 $450 Absorbed Finance Officers Association for award consideration. OBJECTIVE#2 Incorporate GASB 34 reporting requirements into 2003 audit. ACTIVITIES 2a Review work papers from prior year's audit, January 31,2004 $500 Absorbed and determine which items will need to be modified in order to be in GASB 34 format. 2b For those items identified as needing March 30,2004 $5,000 Absorbed modification,make changes to the work papers in order to provide the necessary GASB 34 information. 2c Budget for the increase in audit time and costs May 31,2004 $1,900 Absorbed because of the added complexities associated with GASB 34. 36 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 31 Accounting PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Keep enterprise-wide software current. ACTIVITIES 3a Investigate what HTE has to offer with June 30,2004 $500 Absorbed regards to product enhancements and upgrades. 3b Determine whether any of the identified June 30,2004 $500 Absorbed enhancements make sense for the city to implement. 3c Implement the enhancements identified as June 30,2004 $2,000 Absorbed being beneficial to the city. 3d Apply HTE's PTF's(Program Temporary September 30, $1,600 Absorbed Fixes)to the system on a quarterly basis. 2004 3e Create a test company within HTE for utility October 31,2004 $2,500 Absorbed billing,so that changes to the system can be tested prior to having to do it in a live environment. OBJECTIVE#4 Expand the use of automated meter reads(AMR) into the residential area. ACTIVITIES 4a Identify a precinct to use as a test area for April 30,2004 $250 Absorbed residential AMR's. 4b Setup affected households in the utility billing May 31,2004 $1,000 Absorbed system to allow for AMR's. 4c Download and upload the necessary read Quarterly $500 Absorbed information to and from the Itron reading device and the utility billing system on a quarterly basis. 37 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 31 Accounting PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#5 Begin charging utility bills directly to landlords as opposed to renters. ACTIVITIES 5a Create administrative policy document June 30,2004 $200 Absorbed describing new policy. 5b Send letters to landlords informing them of July 31,2004 $1,000 Absorbed the change in policy. 5c Make the necessary changes in the utility August 15,2004 $1,000 Absorbed billing system to allow for the new policy. OBJECTIVE#6 To stop selling and purchasing meters to utility customers as they move in and out of the City, and instead,start charging new customers a non- refundable set up fee. ACTIVITIES 6a Conduct City Code revision meeting with City June 30,2004 $200 Absorbed Attorney. 6b Prepare revision recommendations for July 31,2004 $500 Absorbed Council review. 6c Make the necessary changes in utility billing August 30,2004 $300 Absorbed system to allow for these changes. 38 BUDGET 2004 This page intentionally left blank 39 FINANCE - ACCOUNTING 03-31 Change 2003 Budget 2004 Budget Amount Personal Services $574,171 $585,480 $11,309 1.97% Supplies 14,860 11,140 ($3,720) (25.03%) Other Services/Charges 87,865 75,120 ($12,745) (14.51%) Capital Outlay 0 0 $o 0% Other Financing Uses 0 0 $0 0% Total $676,896 1 $671,740-1 ($5,156)I (0.76%) Personal Services 1. The budget includes funding for nine full-time employees including the Finance Director and Assistant Finance Director. 2. Four of these people are eligible for merit step increases at a total cost of$12,536. 3. The budget eliminates$29,724 for part-time staff accountant position. Supplies 1. Operating Supplies: (-$3,720) Reflects actuals as well as new policy of ordering checks annually rather than making multi-year purchases. Other Services/Charges 1. Professional Services: (+$1,900)Reflects GASB-related audit costs. 2. Transportation: (-$600) Reflects elimination of national conference for the Finance Director. 3. Conferences and Schools: (-$5,250)Reflects elimination of national conference for the Finance Director(-$1,250), a$2,500 reduction for HTE training,and a$1,500 reduction for GFOA seminars. 4. Services Contracted-Non Professional: (-$7,825) Reflects large reduction in IS depreciation charge. 5. Rentals: (+$800) Reflects maintenance fee for postage meter. Capital Outlay 40 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 ACCOUNTING 4101 FULL TIME EMPLOYEE - REG 358,658 380,539 441,045 441,045 462,653 4102 FULL TIME EMPLOYEE - OT 285 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 0 0 26,113 26,113 0 4112 EMPLOYEE LEAVE 60,836 63,215 0 0 0 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 5,933 6,361 6,725 6,725 6,946 4121 PERA CONTRIBUTION 21,310 23,979 25,834 25,834 26,491 4122 FICA CONTRIBUTIONS 25,196 26,845 28,057 28,057 29,700 4131 HEALTH INSURANCE 28,621 25,430 26,726 26,726 40,802 4132 DENTAL INSURANCE 606 379 361 361 544 4133 LIFE INSURANCE 432 561 432 432 459 4134 CASH BENEFITS 11,477 16,910 16,848 16,848 16,380 4150 WORKERS COMPENSATION 1,661 1,557 2,030 2,030 1,505 * PERSONAL SERVICES 515,015 545,776 574,171 574,171 585,480 4212 FUELS & LUBES 111 249 150 150 150 4220 OFFICE SUPPLIES 5,425 5,031 4,900 4,900 4,900 4221 OPERATING SUPPLIES 4,836 3,949 8,910 8,910 5,190 4222 FOR REPAIR & MAINTENANCE 12 0 100 100 100 4229 WORK ORDER TRANSFER-PARTS 244 58 800 800 800 * SUPPLIES 10,628 9,287 14,860 14,860 11,140 4330 PROFESSIONAL SERVICES 32,086 41,268 27,220 27,220 29,120 4331 DUES & SUBSCRIPTIONS 2,263 6,424 2,535 2,535 2,425 4332 COMMUNICATION 5,768 6,406 7,400 7,400 7,400 4333 TRANSPORTATION 120 121 740 740 140 4334 ADVERTISING 3,548 2,299 2,780 2,780 2,780 4335 PRINTING & BINDING 4,259 3,835 3,780 3,780 3,700 4336 INSURANCE-NON PERSONNEL 4,461 4,855 5,060 5,060 3,480 4337 CONFERENCES & SCHOOLS 1,879 1,146 9,600 9,600 4,350 4340 SERVICE CONTRACT-NON PROF 18,599 40,803 27,150 27,150 19,325 4341 RENTALS 1,377 1,441 1,400 1,400 2,200 4346 MISCELLANEOUS 0 50 200 200 200 * OTHER SERVICES & CHARGES 74,360 108,648 87,865 87,865 75,120 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** ACCOUNTING 600,003 663,711 676,896 676,896 671,740 41 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 32 Assessing PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Complete the 2004,pay 2005 assessment by February 1,2004 ACTIVITIES la. Finish previous year's valuation of new Jan 1 — 15,2004 Absorbed construction. lb. Input new construction data to TAXSYS Jan 1— 15,2004 Absorbed i c. Review input and analyze values. Jan 1 —15,2004 Absorbed 1 d. Review value changes,submit to county Feb 15,2004 Absorbed to apply the values for payable 2005. OBJECTIVE#2 Analyze 2003 sales to determine changes for the payable 2005 assessment. ACTIVITIES: 2a. Stratify sales by areas and features. Apr 15—May 15, Absorbed 2004 2b. Review areas by neighborhood to Apr 15—May 15, Absorbed determine value range for land area. 2004 2c. Establish criteria and advertise for part-time Mar 1—Apr 15, Absorbed help for summer quartile and hire someone. 2004 OBJECTIVE#3 Proceed with annual quartile review,in the Apr 15—Dec 31, Absorbed northern most part of the city. 2004 ACTIVITIES: 3a. Door to door inspection of properties in Apr 15—Dec 31, Absorbed quarterly inspection area and process call 2004 backs on door hangers. 3b. Input&review computerized appraisal data. Apr 15—Dec 31, Absorbed 2004 3c. Quartile review of C&I property and all Apr 15—Dec 31, Absorbed apartments. 2004 42 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 32 Assessing PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 3d. Inspect all new construction. Apr 15—Dec 31, 2004 3e. Conduct sales studies to determine level of Nov 1—Dec 31, Absorbed assessment for 2005. 2004 3f. Maintain contact on all tax court petitions Apr thru end of Absorbed and follow them through to completion. year OBJECTIVE#4 Absorbed Work with City Clerk to image assessing records For the 1st Quartile of the city to improve working efficiency. ACTIVITIES: 4a. After reappraisal is complete on property Ongoing over forward records to City Clerk for scanning the year into electronic records system. Absorbed 4b. When reappraising each property in the 1st Ongoing over Quartile take digital pictures and place into the year Electronic records system. Absorbed 4c. Continue to update records that have Ongoing over previously been scanned. the year 4d. As time permits continue to take digital Ongoing over Absorbed photos and load into Docuware system. the year OBJECTIVE#5 Absorbed Work with the county to implement new computer tax system in city. ACTIVITIES: 5a. Make sure that current information that is July—Dec 2004 Absorbed downloaded is correct in system. 5b. Make changes in new tax system as July—Dec 2004 Absorbed required during reassessment. 5c. Work out all problems in order to close July—Dec 2004 Absorbed out year and establish new values. 43 FINANCE - ASSESSING 03-32 Change 2003 Budget 2004 Budget Amount Personal Services $ 144,116 $ 148,034 $3,918 2.72% Supplies 930 595 ($335) (36.02%) Other Services/Charges 10,949 10,767 ($182) (1.66%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 155,995 I $ 159,396 $3,401 I 2.18% Personal Services 1. This budget includes funding for two full-time positions and a seasonal employee. 2. One peson is entitled to a merit increase. Supplies 1. Operating Supplies: (-$335) Reflects absence of camera purchase that was included last year. Other Services/Charges 1. Communications: (+$342)reflects actuals for last two years. Capital Outlay 44 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 ASSESSING 4101 FULL TIME EMPLOYEE - REG 90,695 86,367 111,549 111,549 115,954 4104 TEMPORARY EMPLOYEE - REG 5,472 5,925 9,330 9,330 7,634 4112 EMPLOYEE LEAVE 18,530 13,677 0 0 0 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 1,676 1,578 1,810 1,810 1,887 4121 PERA CONTRIBUTION 5,804 5,426 6,685 6,685 8,069 4122 FICA CONTRIBUTIONS 7,166 6,749 7,740 7,740 6,552 4131 HEALTH INSURANCE 3,121 0 0 0 0 4132 DENTAL INSURANCE 105 0 181 181 181 4133 LIFE INSURANCE 96 94 96 96 102 4134 CASH BENEFITS 2,810 5,216 5,616 5,616 6,552 4150 WORKERS COMPENSATION 1,141 975 1,109 1,109 1,103 * PERSONAL SERVICES 136,616 126,007 144,116 144,116 148,034 4220 OFFICE SUPPLIES 103 286 240 240 240 4221 OPERATING SUPPLIES 192 119 690 690 355 * SUPPLIES 295 405 930 930 595 4330 PROFESSIONAL SERVICES 975 5,910 2,140 2,140 2,140 4331 DUES & SUBSCRIPTIONS 883 723 1,210 1,210 1,048 4332 COMMUNICATION 1,224 1,037 760 760 1,102 4333 TRANSPORTATION 1,217 504 1,470 1,470 1,450 4334 ADVERTISING 3,027 302 600 600 260 4335 PRINTING & BINDING 774 204 28 28 426 4336 INSURANCE-NON PERSONNEL 1,094 1,131 1,176 1,176 763 4337 CONFERENCES & SCHOOLS 547 949 1,515 1,515 1,380 4340 SERVICE CONTRACT-NON PROF 2,009 1,665 2,050 2,050 2,198 * OTHER SERVICES & CHARGES 11,750 12,425 10,949 10,949 10,767 ** ASSESSING 148,661 138,837 155,995 155,995 159,396 45 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 33 MIS PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Modernization of local area networks ACTIVITIES 1a Remove all remaining workstations from 4Q Est.$2,500— Absorbed legacy Token Ring networks depends on number of systems for which network cards must be purchased. lb Replacement of main file server and some 2Q $35,000 Absorbed peripheral servers is Replace high-speed AS400 printer 2Q $15,000 Absorbed ld Assist in implementation of electronic work 4Q Absorbed order system for Public Works le Renewal of 2yr Microsoft software licenses 2Q $40,000 Absorbed 1 f Redistribution of server application Ongoing $1,200 est.for staff responsibilities and re-tasking of old systems and time servers to save costs OBJECTIVE#2 Extension and upgrade of wide area networks ACTIVITIES 2a Assist Community Development with 4Q $1,200 est.for staff Absorbed implementation of on-site inspection and code time enforcement reporting 2b Assist Fire Dept.with implementation of 4Q $1,200 est.for staff Absorbed remote access systems time 2c Upgrade of data connection to Public Works 2Q $3,000 for circuit Absorbed Garage and to various water plants installation and routers 2d Assist Police with migration to new wireless 4Q system 46 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 33 MIS PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Extension of City Home Page services for Citizens ACTIVITIES 3a Implementation of on-site web server for 1Q $6,500—already Absorbed dynamic content purchased and in testing 3b Implementation of online Recreation 2Q $500 est.for staff Absorbed registration software time 3c Aid in redesign of home page for dynamic 3Q $2,000 est.for staff Absorbed time content 47 FINANCE - MIS 03-33 Change 2003 Budget 2004 Budget Amount Personal Services $ 141,453 $ 150,106 $8,653 6.12% Supplies 4,750 4,750 $0 0% Other Services/Charges 112,044 90,009 ($22,035) (19.67%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $258,247 1 $244,865 1 ($13,382)1 (5.18%) Personal Services 1. There are just two full-time positions budgeted. 2. The increase reflects a $2,538 reclassification increase for the IT Coordinator. Supplies Other Services/Charges 1. Services Contracted-Non Professional: (-$12,000) Reflects large reduction in IS depreciation charge. Capital Outlay 48 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 MIS 4101 FULL TIME EMPLOYEE - REG 89,031 95,527 108,711 108,711 115,822 4104 TEMPORARY EMPLOYEE - REG 0 0 0 0 0 4112 EMPLOYEE LEAVE 11,469 12,148 0 0 0 4120 MEDICARE CONTRIBUTION 1,389 1,476 1,534 1,534 1,679 4121 PERA CONTRIBUTION 5,216 5,893 6,178 6,178 6,405 4122 FICA CONTRIBUTIONS 5,940 6,313 6,557 6,557 7,181 4131 HEALTH INSURANCE 11,675 17,118 17,817 17,817 18,353 4132 DENTAL INSURANCE 173 181 180 180 181 4133 LIFE INSURANCE 96 98 96 96 102 4134 CASH BENEFITS 0 0 0 0 0 4150 WORKERS COMPENSATION 403 368 380 380 383 * PERSONAL SERVICES 125,392 139,122 141,453 141,453 150,106 4220 OFFICE SUPPLIES 248 1,142 250 250 250 4221 OPERATING SUPPLIES 13,067 9,068 4,350 4,350 4,350 4225 SMALL TOOL & MINOR EQUIP 119 0 150 150 150 * SUPPLIES 13,434 10,210 4,750 4,750 4,750 4330 PROFESSIONAL SERVICES 202 0 10,200 10,200 240 4331 DUES & SUBSCRIPTIONS 356 356 750 750 750 4332 COMMUNICATION 7,800 12,680 12,175 12,175 12,895 4333 TRANSPORTATION 193 312 160 160 160 4334 ADVERTISING 0 0 80 80 0 4335 PRINTING & BINDING 0 0 0 0 0 4336 INSURANCE-NON PERSONNEL 1,991 1,903 1,979 1,979 1,264 4337 CONFERENCES & SCHOOLS 6,539 7,183 8,600 8,600 8,600 4340 SERVICE CONTRACT-NON PROF 27,786 36,797 78,100 78,100 66,100 * OTHER SERVICES & CHARGES 44,867 59,231 112,044 112,044 90,009 ** MIS 183,693 208,563 258,247 258,247 244,865 49 • BUDGET 2004 This page intentionally left blank 50 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 34 City Clerk/Records PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Continue Implementation of the Imaging Project to provide staff and public quicker access to archival data and information. ACTIVITIES Absorbed 1a Provide on-going administration and staff 12-31-04 training on web browser using intranet for retrieval. lb. Work with MIS to maintain public terminal 12-31-04 Absorbed and access to document imaging system in front lobby. lc. Provide user documentation for DocuWare As Neded Absorbed web browser as needed after upgrades. 1d. Continue to oversee scanning and indexing of 12-31-04 Absorbed Community Development Commercial and Industrial plans. le. Continue scanning and indexing assessing 12-31-04 Absorbed files for the second group of the city's records. 1f. Continue downloading and indexing of 12-31-04 Absorbed financial and payroll reports. lg. Begin scanning and indexing of Community 1-31-04 Absorbed Development address files. OBJECTIVE#2 Improve internal efficiency by reducing inactive and obsolete paper. ACTIVITIES Absorbed 2a. Administer annual in-house clean-up days to 3-15-04 all departments. 2b. Continue to provide training for record On-going Absorbed management and retention procedures to new and existing staff. 51 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 34 City Clerk/Records PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 2c. Purge inventory in vault,tunnel and offside 1-31-04 Absorbed storage,as provided by record retention schedule. 2d. Provide shredding of private/non-public and 3-31-04 Absorbed confidential documentation. 2e. Provide award to department and individual 3-15-04 Absorbed that show most participation and initiative. OBJECTIVE#3 Administer Records Management Program to provide efficient access to records. ACTIVITIES 3a. Purge records throughout the year that 12-31-04 Absorbed become obsolete. 3b. Index,sort and store all records transferred 12-31-04 Absorbed during clean-up days and records transferred throughout the remainder of the year. 3c. Provide customer service for information and 12-31-04 Absorbed research requests from the public and staff. 3d. Prepare Document Disposition Report for the 4-1-04 Absorbed destruction of documentation and maintain report in department for reference. OBJECTIVE#4 Administer and maintain a Disaster Recovery Records Management Program. ACTIVITIES 4a. Meet on a quarterly basis with Disaster 12-31-04 Absorbed Recovery Team to discuss process of records recovery after a disaster OBJECTIVE#5 Maintain policy and procedures for Data Practices Issues 52 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 03 Finance 34 City Clerk/Records PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT ACTIVITIES 5a. Administer and maintain the policy 12-31-04 Absorbed developed to city council and staff as needed. 5b. Provide training to new staff and city council As Needed Absorbed members as needed in data privacy issues. 53 FINANCE - CITY CLERK/RECORDS 03-34 Change 2003 Budget 2004 Budget Amount Personal Services $ 146,860 $ 111,695 ($35,165) (23.94%) Supplies 3,220 3,610 $390 12.11% Other Services/Charges 23,745 19,773 ($3,972) (16.73%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 173,825 1 $ 135,078 1 ($38,747)I (22.29%) Personal Services 1. There were three full-time employees budgeted. The budget reflects the elimination of one Records Assistant position. Supplies 1. Operating Supplies: (+$390) Reflects additional funding for ink cartridges, labels, and postage meter brush. These items had been budgeted under a different object code. Other Services/Charges 1. Professional Services: (-$300) Reflects elimination of fee for FIL recordings. 2. Printing and Binding: (-$730) Reflects elimination of budget for printing forms. We now print our own forms. 3. Conferences and Schools: (-$400)We eliminated $400 for the"Advanced Academy." 4. Services Contracted-Non Professional: (-$2,132) Reflects reduction in IS depreciation charge. Capital Outlay 54 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CITY CLERK / RECORDS 4101 FULL TIME EMPLOYEE - REG 89,690 98,225 120,687 120,687 91,261 4102 FULL TIME EMPLOYEE - OT 0 806 0 0 0 4104 TEMPORARY EMPLOYEE - REG 274 41 0 0 0 4112 EMPLOYEE LEAVE 14,912 15,581 0 0 0 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 1,493 1,694 1,791 1,791 1,370 4121 PERA CONTRIBUTION 5,467 6,292 6,674 6,674 5,228 4122 FICA CONTRIBUTIONS 6,386 7,243 7,659 7,659 5,861 4131 HEALTH INSURANCE 8,659 3,695 3,706 3,706 4,096 4132 DENTAL INSURANCE 345 195 180 180 181 4133 LIFE INSURANCE 140 142 144 144 102 4134 CASH BENEFITS 2,687 5,387 5,588 5,588 3,276 4150 WORKERS COMPENSATION 435 412 431 431 320 * PERSONAL SERVICES 130,488 139,713 146,860 146,860 111,695 4220 OFFICE SUPPLIES 1,145 1,565 1,070 1,070 1,070 4221 OPERATING SUPPLIES 1,446 1,383 2,150 2,150 2,540 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 * SUPPLIES 2,591 2,948 3,220 3,220 3,610 4330 PROFESSIONAL SERVICES 841 798 1,060 1,060 760 4331 DUES & SUBSCRIPTIONS 249 240 335 335 340 4332 COMMUNICATION 1,549 318 415 415 414 4333 TRANSPORTATION 93 138 135 135 135 4334 ADVERTISING 835 676 500 500 500 4335 PRINTING & BINDING 28 109 775 775 45 4336 INSURANCE-NON PERSONNEL 1,086 1,216 1,265 1,265 851 4337 CONFERENCES & SCHOOLS 1,012 1,062 1,170 1,170 770 4340 SERVICE CONTRACT-NON PROF 15,635 15,327 18,090 18,090 15,958 * OTHER SERVICES & CHARGES 21,328 19,884 23,745 23,745 19,773 ** CITY CLERK / RECORDS 154,407 162,545 173,825 173,825 135,078 55 POLICE DEPARTMENT The Police Department is responsible for preserving the public peace and order, protecting life and property, providing service to the community, and enforcing the laws of the United States, Minnesota, and the City of Fridley. The divisions established within the department are as follows: Police Division -consists of thirty-eight sworn police officers, eight full time civilian employees and ten part time employees. The Police division is responsible for criminal investigation, traffic enforcement, accident investigation, business patrol, neighborhood crime prevention, school programs, response to medical emergencies, proactive operations to apprehend criminals, community service activities, animal control and youth outreach work. Civil Defense Division-is responsible for the planning and implementing of safety procedures in case of local, regional or national emergency or disaster. Planning includes training of personnel for Civil defense, maintaining an outdoor warning system, and providing an emergency operations center. Authorized Personnel: 2002 2003 2004 Sworn Officers 39 39 38 Civilian Staff 11 11 8 Total 50 50 46 56 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 POLICE POLICE * PERSONAL SERVICES 3,135,273 3,450,327 3,481,966 3,481,966 3,528,461 * SUPPLIES 138,592 149,596 148,891 148,891 146,813 * OTHER SERVICES & CHARGES 211,871 239,900 248,799 248,799 214,771 * CAPITAL OUTLAY 95,261 103,136 109,480 109,480 96,500 * OTHER FINANCING USES 30,335 16,289 2,310 2,310 0 ** POLICE 3,611,332 3,959,248 3,991,446 3,991,446 3,986,545 CIVIL DEFENSE 0 0 100 * SUPPLIES 14 0 * OTHER SERVICES & CHARGES 13,996 9,980 15,687 15,687 15,467 ** CIVIL DEFENSE 14,010 9,980 15,687 15,687 15,567 *** POLICE 3,625,342 3,969,228 4,007,133 4,007,133 4,002,112 57 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 04 Police 40 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 To research additional volunteer opportunities within the Special Projects Unit of the Police Department. ACTIVITIES 1 a Contact other metro area police agencies to March 31,2004 Absorbed research new ways to utilize the skill sets of volunteers. lb Review options with police administration April 30,2004 Absorbed and select positions that may work best for the Police Department. 1c Write job descriptions for selected positions. April 30,2004 Absorbed ld Post positions with City News Letter,Web May 31,2004 Absorbed site and Focus Newspaper. 1 e Conduct application process. June 30,2004 Absorbed If Run criminal background checks on selected June 30,2004 Absorbed candidates. lg Offer positions to selected candidates. June 30,2004 Absorbed lh Implement project,conduct volunteer training. July 30,2004 Absorbed OBJECTIVE#2 Work with vendor(s)to translate records data so that it is compatible with GIS mapping. ACTIVITIES 2a Get estimate from vendor for entire project. January 30,2004 Absorbed 2b Ensure funding and possible grant monies are available for project and selected vendor. January 30,2004 Absorbed 2c Work with Visions(Records System) administrator and GIS vendor to plan data February 15,2004 Absorbed translation.. 58 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 04 Police 40 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 2d Project development with vendor. Test March 30,2004 Part of sample. estimated projection cost 2e Begin partial project implementation. May 30,2004 Part of estimated projection cost OBJECTIVE#3 Initiate paid standby system for court appearances by police officers. ACTIVITIES 3a Consult with City Prosecutor and County February 1,2004 Absorbed Attorney to determine viability of and issues related to converting to standby for court. 3b Survey other area law enforcement agencies to identify practical issues related to administering a March 1,2004 Absorbed court standby system. 3c Review procedural issues related to court April 1,2004 Absorbed standby including means of notifying officers of required court appearance. 3d Consider assigning cell phones to each officer May 1,2004 Absorbed for use in notification for court appearances. Identify additional benefits from individual cell phone assignment(increased accountability, enhanced ability to contact officers when needed, emergency management issues.) 3e Estimate costs and cost savings resulting from Absorbed court standby system. June 1,2004 3f Complete negotiations with Union considering contract language changes required to initiate July 1,2004 Absorbed court standby. 3g Obtain paging cell phones for officers to allow August 1,2004 Transfer from notification for required court appearances. overtime account 3h Implement court standby system,including 59 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 04 Police 40 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT officer notification system,if benefit-cost analysis August 1,2004 Absorbed is positive. OBJECTIVE#4 To improve efficiency and reduce cost of subpoena service. ACTIVITIES 4a Determine procedural issues related to March 1,2004 Absorbed contracting for subpoena service. 4b Identify private process service firm(s)to consider for subpoena service contract. June 1,2004 Absorbed 4c Estimate costs and cost savings resulting from service contract. Identify cost savings in August 1,2004 Absorbed reduction of work hours of Community Service Officers. 4d Implement private subpoena service,if benefit-cost study indicates positive. October 1,2004 Absorbed OBJECTIVE#5 Review Fridley Ordinance 1 12"False Alarms" for areas of improvement to lower false alarm police calls. ACTIVITIES 5a Compare Fridley ordinance to alarm April 1,2004 Absorbed ordinances of surrounding cities. 5b Study the false alarm fee provision for possible updating. October 1,2004 Absorbed OBJECTIVE#6 Study the implementation of an"Administrative Fee"ticket system for minor violations. ACTIVITIES 6a Conduct a staff study to see if the City of December 31,2004 Fridley should adopt an"Administrative Fee Absorbed Ticket"system for traffic violations. 6b Identify and poll other police agencies that have the administrative fee ticket system. December 31,2004 Absorbed Determine a cost benefit ratio. 60 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 04 Police 40 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 6c Contact the City Prosecutor to discuss the December 31,2004 Absorbed process and its legal ramifications. 6d Get input from TSD on how such a system December 31,2004 Absorbed would be supported and implemented by that department. December 31,2004 Absorbed 6e Examine potential forms for use. 6f Contact the Anoka County Clerk of Court for December 31,2004 Absorbed its view of this system. OBJECTIVE#7 To improve storage facilities for police impound vehicles at Municipal Garage. Current storage area does not meet existing City Code. ACTIVITIES 7aComplete planning of secure vehicle storage February 1,2004 Absorbed area to include fence,grade,hard surface and. drainage,east of existing storage area at Municipal Garage. 7b Complete fencing,grading,and drainage of July 1,2004 Police new impound area. $10,000 Forfeiture Funds 7c Complete hard surface paving of impound September 1,2004 Police storage area Forfeiture Funds OBJECTIVE#8 Implement neighborhood emergency team concept. ACTIVITIES 8a Develop Citizen Corps Board of Directors with April 1,2004 12 members Grants North Metro Caer. 8b Train 50%of our Block Captains to CERT. September 1,2004 100 people, 1 Grants officer, 1 firefighter 61 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 04 Police 40 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 8c Re-map City of Fridley for Block Captain August 1,2004 Special Projects Absorbed identification and hazardous materials. Coordinator 8d Create database in City Watch of Block August 1,2004 Special Projects Absorbed Captains and CERT members. Coordinator 8e Create City ID badges for CERT volunteers. June 1,2004 100 Block Capt. Grant OBJECTIVE#9 Evaluate if Domestic Abuse Response Team has increased convictions. ACTIVITIES Absorbed 9a Evaluate DART August 1,2004 1 Sergeant& 1 advocate 9b Survey all members of DART for evaluation August 1,2004 1 Sergeant& 1 Absorbed of program effectiveness. advocate 9c Continue training of existing and new DART November 1,2004 Advocate& $2,000 Grant members. Send two members to National team Domestic Violence Conference. 9d Evaluate program and equipment needs. June 1,2004 Advocate& Absorbed team OBJECTIVE#10 To research Civil Defense sirens for stability and future needs. ACTIVITIES 10a Contact Embedded Systems for assessment of February 1,2004 Absorbed lifespan of current sirens. 10b Develop plan for repair and replacement. March 1,2004 Absorbed 10c Evaluate current siren technology and cost June 1,2004 Absorbed strategy if replacement necessary. 62 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 04 Police 40 Police PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#11 Improve employee response to domestic terrorism and natural disasters. ACTIVITIES l la Plan mass casualty—full scale drill. April 1,2004 Absorbed 1 lb Conduct mass casualty drill. June 1,2004 Grants 11 c Evaluate mass casualty drill. July 1,2004 Grants l ld Assess City buildings for security and October 1,2004 Absorbed response due to domestic terrorism. 63 POLICE DEPARTMENT 04-40 Change 2003 Budget 2004 Budget Amount Personal Services $3,481,966 $3,528,461 $46,495 1.34% Supplies 148,891 146,813 ($2,078) (1.40%) Other Services/Charges 248,799 214,771 ($34,028) (13.68%) Capital Outlay 109,480 96,500 ($12,980) (11.86%) Other Financing Uses 2,310 0 ($2,310) (100.00%) Total $3,991,446 $3,986,545 1 ($4,901)I (0.12%) Personal Services 1. We have eliminated funding for one vacant police patrol position and the full-time CSO Coordinator position, the Outreach Coordinator,the Youth Worker and the Safety Net Youth Workers. 2. The remaining police personnel who are funded include: 38 sworn officers, a Public Safety Projects Coordinator and a full-time Office Supervisor. There is also a full-time secretary to the Public Safety Director,five benefited Police Technicians,three non-benefited Police Technicians and four part-time CSO's 3. The budget includes step increases for thirteen recent hires. 4. The budget for overtime has been reduced from $112,524 to$105,000, or by$7,524. Supplies 1. Repair and maintenance supplies have been increased by$5,297 due to reposting of items. 2. Small Tools: (-$2,150) Reflects reposting of items. 3. Work Order Transfer Parts: (+$1,579) Reflects addition of two vehicles that were acquired through forfeiture--a Ford Explorer and a Cadillac. 4. Operating Supplies: (-$5,260) Includes$3,000 for Safety Camp supplies, $560 for youth outreach expenses, and $1,450 for ammunition. Other Services/Charges 1. Professional Services: (-$13,954) Most of this reduction reflects the absence of an assessment center in 2004. 2. Advertising: (-$2,640) Advertising for the police auction has been eliminated. Our plan is to contract out the auction to a firm in Big Lake. 3. Printing and Binding: (-$5,100) Much of the reduction is attributable to cutting out the Crime Prevention newsletter, as well as a reduction in costs for leasing the Police Department's Riso printer. 4. Services Contracted: (-$4,103) The reduction reflects the elimination of Shorty's Towing contract. The plan is to pay for this out of forfeiture funds. Capital Outlay 1. The budget includes $96,500 for four new squads(Ford Crown Victoria). 64 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 POLICE 4101 FULL TIME EMPLOYEE - REG 1,959,978 2,102,511 2,589,802 2,589,802 2,661,871 4102 FULL TIME EMPLOYEE - OT 146,129 206,379 112,524 112,524 107,100 4104 TEMPORARY EMPLOYEE - REG 121,204 140,872 144,842 144,842 96,229 4105 TEMPORARY EMPLOYEE - OT 35 22 0 0 0 4112 EMPLOYEE LEAVE 381,125 391,604 0 0 0 4120 MEDICARE CONTRIBUTION 26,259 30,553 33,158 33,158 34,817 4121 PERA CONTRIBUTION 224,030 236,862 242,376 242,376 279,115 ' 4122 FICA CONTRIBUTIONS 29,068 35,892 35,857 35,857 32,470 4131 HEALTH INSURANCE 140,356 199,714 217,448 217,448 213,345 4132 DENTAL INSURANCE 4,974 6,704 5,834 5,834 4,690 4133 LIFE INSURANCE 2,291 3,016 2,400 2,400 2,397 4134 CASH BENEFITS 35,231 36,194 33,696 33,696 36,036 4150 WORKERS COMPENSATION 64,593 60,004 64,029 64,029 60,391 * PERSONAL SERVICES 3,135,273 3,450,327 3,481,966 3,481,966 3,528,461 4212 FUELS & LUBES 48,548 46,675 59,793 59,793 57,401 4217 CLOTHING/LAUNDRY ALLOW 26,318 29,822 29,130 29,130 26,480 4220 OFFICE SUPPLIES 5,398 5,905 5,237 5,237 5,043 4221 OPERATING SUPPLIES 34,494 40,655 25,718 25,718 23,850 4222 FOR REPAIR & MAINTENANCE 1,909 2,077 1,223 1,223 6,520 4225 SMALL TOOL & MINOR EQUIP 716 1,978 4,250 4,250 2,400 4229 WORK ORDER TRANSFER-PARTS 21,209 22,484 23,540 23,540 25,119 * SUPPLIES 138,592 149,596 148,891 148,891 146,813 4330 PROFESSIONAL SERVICES 14,012 14,661 22,844 22,844 8,890 4331 DUES & SUBSCRIPTIONS 2,422 2,177 2,925 2,925 2,642 4332 COMMUNICATION 41,421 46,386 44,858 44,858 43,630 4333 TRANSPORTATION 683 315 2,000 2,000 900 4334 ADVERTISING 3,358 5,104 6,140 6,140 3,500 4335 PRINTING & BINDING 9,806 9,517 15,750 15,750 10,650 4336 INSURANCE-NON PERSONNEL 30,142 32,081 33,364 33,364 33,364 4337 CONFERENCES AND SCHOOLS 21,052 22,613 10,560 10,560 7,810 4338 UTILITY SERVICES 0 2,074 6,000 6,000 3,000 4340 SERVICE CONTRACT-NON PROF 88,368 103,356 103,788 103,788 99,885 4341 RENTALS 607 1,616 570 570 500 * OTHER SERVICES & CHARGES 211,871 239,900 248,799 248,799 214,771 4540 MACHINERY 95,261 103,136 109,480 109,480 96,500 * CAPITAL OUTLAY 95,261 103,136 109,480 109,480 96,500 4720 OPERATING TRANSFERS 30,335 16,289 2,310 2,310 0 * OTHER FINANCING USES 30,335 16,289 2;310 2,310 0 ** POLICE 3,611,332 3,959,248 3,991,446 3,991,446 3,986,545 • 65 POLICE - CIVIL DEFENSE 04-41 Change 2003 Budget 2004 Budget Amount Personal Services $0 $0 $0 0% Supplies 0 100 $100 100% Other Services/Charges 15,687 15,467 ($220) (1.40%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 15,687 I $ 15,567 I ($120)J (0.76%) Personal Services Supplies Other Services/Charges Capital Outlay 66 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CIVIL DEFENSE 4221 OPERATING SUPPLIES 14 0 0 0 100 * SUPPLIES 14 0 0 0 100 4331 DUES & SUBSCRIPTIONS 20 260 100 100 150 4332 COMMUNICATION 761 537 620 620 620 4333 TRANSPORTATION 0 248 285 285 217 4335 PRINTING & BINDING 0 0 210 210 213 4336 INSURANCE-NON PERSONNEL 410 420 437 437 437 4337 CONFERENCES AND SCHOOLS 17 376 765 765 560 4338 UTILITY SERVICES 538 501 580 580 580 4340 SERVICE CONTRACT-NON PROF 12,250 7,638 12,690 12,690 12,690 * OTHER SERVICES & CHARGES 13,996 9,980 15,687 15,687 15,467 ** CIVIL DEFENSE 14,010 9,980 15,687 15,687 15,567 • 67 FIRE DEPARTMENT The Fire Department provides emergency response service for fires, medical emergencies, and accidental releases of hazardous materials.The Department also conducts fire code compliance and residential rental property inspections. Its community support programs include: annual fire prevention training for elementary school students, fire education training for groups and businesses, and participation in neighborhood and youth programs. The Department is dispatched by Anoka County and participates in mutual aid pacts with over 20 other fire departments. Fire personnel are on duty 24 hours per day and the staff consists of full time and paid on call firefighters. The City has three fire stations, and operates a fire training facility next to Columbia Arena under a joint powers agreement with 2 other fire departments. Authorized Personnel: 2002 2003 2004 Fire 7 7 6 Rental Inspection 1 2 2 Total 8 9 8 • 68 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 FIRE FIRE * PERSONAL SERVICES 741,236 783,701 848,827 848,827 764,162 * SUPPLIES 58,760 69,434 91,067 91,067 271,415 * OTHER SERVICES & CHARGES 81,539 82,277 98,425 98,425 93,044 * CAPITAL OUTLAY 31,898 0 0 0 0 ** FIRE 913,433 935,412 1,038,319 1,038,319 1,128,621 RENTAL INSPECTIONS * PERSONAL SERVICES 30,850 55,396 112,071 112,071 111,230 * SUPPLIES 1,403 2,719 4,524 4,524 4,357 * OTHER SERVICES & CHARGES 4,810 9,707 9,965 9,965 9,678 ** RENTAL INSPECTIONS 37,063 67,822 126,560 126,560 125,265 *** FIRE 950,496 1,003,234 1,164,879 1,164,879 1,253,886 69 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Work with Human Resources to develop a discipline policy and method for reporting offensive or inappropriate behavior. ACTIVITIES Absorbed 1 a Coordinate work plan with Human Resources and Policy&Procedures Committee. lb Enter policy into current Policy&Procedures manual. lc Present policy to department membership. OBJECTIVE#2 Evaluate use of compressed air foam system for extinguishing fires. ACTIVITIES Absorbed 2a Staff research of compressed air foam tactics, advantages and disadvantages. • 2b Schedule work session with Brooklyn Center Fire Dept.to discuss their current system. 2c Request a vendor demonstration. 2d Evaluate system and decide if it would be beneficial for Fridley to consider for future purchase. OBJECTIVE#3 Study feasibility of installation of University Avenue crossing protection. ACTIVITIES Absorbed 3a Schedule a work session with Police Dept.and State DOT representatives to determine feasibility. 70 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 3b Research the options for controlling the intersection. 3c Submit a plan to the State DOT and City for approval. 3d Plan 2005 budget based on plan. OBJECTIVE#4 AM Track runs two daily passenger trains through Fridley on the BNSF line.In view of this, the department would coordinate with Coon Rapids to bring training to area firefighters in passenger rail car extrication.This would be a joint effort with other departments to train instructors to provide training for other firefighters in the community. ACTIVITIES 4a Plan with Coon Rapids Fire Department or other community fire departments to schedule instruction,travel,etc. 4b Send firefighters out or bring instructors in for Absorbed training. 4c Coordinate training schedules and delivery of course material to area firefighters. OBJECTIVE#5 Analyze Fire Officer structure and identify changes that will improve the command structure and shift supervision. ACTIVITIES 5a Coordinate meetings with department Absorbed personnel,fire officers and policy&procedures committee to identify objectives and set goals. 71 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 5b Draft department organizational chart and operating guidelines. 5c Draft to City Management and department membership for comment. 5d Consider input from City Management and membership. 5e Final draft to City Management and membership. OBJECTIVE#6 Enhance firefighter training through the use of interactive software that firefighters have access to while on shift. ACTIVITIES 6a Research software topics and availability. 6 bObtain vendor quotes for software. 6c Purchase software through IS fund. $1,000 Absorbed 6d Install software on training pc. 6e Draft and distribute goals and objectives to firefighters. 6f Supervisor follow up evaluation. OBJECTIVE#7 Design Fire Officer training program. ACTIVITIES 7a Identify objectives of training based on job Absorbed descriptions,local,state and federal requirements. 7b Meet with representatives of Minnesota State College System to identify programs that would best suit the identified objectives. 72 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 7c Design training that will meet objectives not met in 8b. 7d Draft a document outlining course objectives for each fire officer program and make it available to firefighters. OBJECTIVE#8 Train firefighters to Hazardous Materials Technician level. ACTIVITIES 8a Identify training requirements. 8b Schedule instructors and collect training material. 8c Post schedule for firefighters. OBJECTIVE#9 Station 1 design for addition and remodel to separate office space from living quarters,provide ADA accessibility,and enhance functionality and safety of apparatus bays. ACTIVITIES 9a Discussion with Department members to identify needs. 9b Contact technical college and draft architectural design. 9c Submit design to City Management for future consideration. 73 • BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#10 Install radio intercom headsets on vehicles to reduce noise from vehicle and emergency warning devices and allow firefighters to communicate. ACTIVITIES 10a Solicit vendor quotations for radio intercom system. 10b Purchase and install system on vehicles 2 $500 Total Absorbed (coordinate with 800 MHZ radio installation.) OBJECTIVE#11 Send quality survey cards to businesses and rental -property owners to evaluate inspection divisions and identify methods for improving service. ACTIVITIES l la Design survey cards and method for collecting information. 1 lb Purchase material for survey cards,print and $300 Absorbed distribute through random mailings. 11c Collect returned information and format a document to show the results. l ld Distribute information to the inspection divisions for evaluation and possible changes to improve the service. OBJECTIVE#12 Develop a plan for transitioning all firefighters to the EMT level by the year 2005. ACTIVITIES 12a Identify the number of firefighters that will Absorbed need to be trained and tested. 74 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 05 Fire 50 Fire PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 12b Work with EMS committee to identify a program that will best meet the needs of the firefighters identified in 16a. 12c Establish a time schedule with obtainable objectives. OBJECTIVE#13 Train all full-time firefighters to Bureau of Criminal Apprehension standard for fire investigation. ACTIVITIES 13a Schedule training for full-time firefighters. 13b Complete training. $2,160 Absorbed 75 FIRE DEPARTMENT 05-50 Change 2003 Budget 2004 Budget Amount Personal Services $848,827 $764,162 ($84,665) (9.97%) Supplies 91,067 271,415 $180,348 198.04% Other Services/Charges 98,425 93,044 ($5,381) (5.47%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 1,038,319 I $ 1,128,621 J $90,302 I 8.70% Personal Services 1. The Fire Captain position has been removed. The savings is approximately$64,000. 2. The budget for the paid on-call firefighters was cut from $194,982 to$174,000 based on actuals. Supplies 1. Expenditures for clothing have been decreased by$6,200. Most of this is a reduction in the allocation for bunker pants and coats. 2. The small tool line item was reduced by$6,300. We took out 7 portable radios and a tripod for vehicle extrication. 3. During the October 20th budget work session, Council added$193,108 for replacement of the Department's self contained breathing apparatus. Council's action was based on the rejection of our grant application by FEMA as well as by the urgency of need for this new equipment. Other Services/Charges 1. Funding for transportation to Chief's conference was cut($720). 2. Cost of advertising reflects actual +$630. 3. The insurance allocation for the Fire Department has been reduced by$2,062. Capital Outlay 1. $75,000 was eliminated for the purchase of F-450 one-ton diesel truck to replace the grass rig and heavy rescue unit. 2. The professional services line item includes,for the first time, $5,000 for runs by the Columbia Heights Fire Department to Hilltop($500/run x 10 runs). 76 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 FIRE 4101 FULL TIME EMPLOYEE - REG 297,741 311,514 391,244 391,244 338,322 4102 FULL TIME EMPLOYEE - OT 32,402 28,562 23,673 23,673 24,279 4104 TEMPORARY EMPLOYEE - REG 160,584 165,911 194,982 194,982 177,480 4105 TEMPORARY EMPLOYEE - OT 0 2,102 0 0 0 4112 EMPLOYEE LEAVE 51,110 56,650 0 0 0 4120 MEDICARE CONTRIBUTION 7,713 8,056 13,200 13,200 7,974 4121 PERA CONTRIBUTION 34,154 35,086 37,150 37,150 34,636 4122 FICA CONTRIBUTIONS 11,847 12,500 30,300 30,300 13,343 4124 FIRE PENSION CONTRIBUTION 97,542 110,931 100,542 100,542 102,552 4131 HEALTH INSURANCE 23,479 27,120 30,432 30,432 31,625 4132 DENTAL INSURANCE 851 604 722 722 725 4133 LIFE INSURANCE 325 414 336 336 4,206 4134 CASH BENEFITS 2,693 5,484 5,616 5,616 9,828 4150 WORKERS COMPENSATION 20,795 18,767 20,630 20,630 19,192 * PERSONAL SERVICES 741,236 783,701 848,827 848,827 764,162 4212 FUELS & LUBES 8,015 6,945 9,078 9,078 9,078 4217 CLOTHING/LAUNDRY ALLOW 13,243 20,274 30,180 30,180 23,980 4220 OFFICE SUPPLIES 1,550 1,483 1,370 1,370 1,370 4221 OPERATING SUPPLIES 17,719 18,700 20,810 20,810 20,550 4222 FOR REPAIR & MAINTENANCE 8,786 9,192 12,138 12,138 12,138 4225 SMALL TOOL & MINOR EQUIP 3,648 8,298 12,330 12,330 199,138 4229 WORK ORDER TRANSFER-PARTS 5,799 4,542 5,161 5,161 5,161 * SUPPLIES 58,760 69,434 91,067 91,067 271,415 4330 PROFESSIONAL SERVICES 4,488 2,499 5,241 5,241 10,441 4331 DUES & SUBSCRIPTIONS 2,122 1,707 2,650 2,650 2,310 4332 COMMUNICATION 6,415 5,985 7,800 7,800 7,821 4333 TRANSPORTATION 257 926 1,430 1,430 710 4334 ADVERTISING 1,539 1,380 565 565 1,195 4335 PRINTING & BINDING 667 406 1,807 1,807 1,803 4336 INSURANCE-NON PERSONNEL 12,965 14,235 11,020 11,020 8,958 4337 CONFERENCES AND SCHOOLS 7,600 12,327 12,932 12,932 11,162 4338 UTILITY SERVICES 7,673 5,869 9,358 9,358 9,358 4340 SERVICE CONTRACT-NON PROF 34,115 36,384 42,747 42,747 36,411 4341 RENTALS 3,634 95 410 410 410 4346 MISCELLANEOUS 0 400 2,400 2,400 2,400 4350 PMTS TO OTHER AGENCIES 64 64 65 65 65 * OTHER SERVICES & CHARGES 81,539 82,277 98,425 98,425 93,044 4530 IMPROVE OTHER THAN BLDG 0 0 0 0 0 4540 MACHINERY 24,302 0 0 0 0 4560 FURNITURE & FIXTURES 7,596 0 0 0 0 * CAPITAL OUTLAY 31,898 0 0 0 0 ** FIRE 913,433 935,412 1,038,319 1,038,319 1,128,621 77 FIRE - RENTAL INSPECTIONS 05-51 Change 2003 Budget 2004 Budget Amount Personal Services $ 112,071 $ 111,230 ($841) (0.75%) Supplies 4,524 4,357 ($167) (3.69%) Other Services/Charges 9,965 9,678 ($287) (2.88%), Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 126,560 I $ 125,265 I ($1,295)1 (1.02%) Personal Services 1. This includes rental administration position and one full-time firefighter. Supplies Other Services/Charges Capital Outlay • 78 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 RENTAL INSPECTIONS 50,695 51,850 4101 FULL TIME EMPLOYEE - REG 10,573 20,150 50,695 3,275 3,350 4102 FULL TIME EMPLOYEE - OT 229 286 3,275 25,935 26,691 4104 TEMPORARY EMPLOYEE - REG 13,901 21,962 25,935 101 101 0 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4112 EMPLOYEE LEAVE 1,505 2,663 0 0 0 0 4113 SEVERENCES & SEPARATIONS 0 1,125 1,187 4120 MEDICARE CONTRIBUTION 376 635 1,125 4121 PERA CONTRIBUTION 1,803 3,247 6,330 6,330 5,914 4122 FICA CONTRIBUTIONS 955 1,529 1,811 1,811 1,654 4131 HEALTH INSURANCE 953 4,130 17,817 17,817 18,353 29 180 180 362 4132 DENTAL INSURANCE 18 96 96 102 4133 LIFE INSURANCE 9 18 4134 CASH BENEFITS 57 0 2,864 2,864 0 4150 WORKERS COMPENSATION 471 747 1,842 1,842 1,767 * PERSONAL SERVICES 30,850 55,396 112,071 112,071 111,230 0 0 1,326 1,326 1,326 4,212 FUELS & LUBES 714 714 739 4217 CLOTHING/LAUNDRY ALLOW 223 613 749 805 805 805 4220 OFFICE SUPPLIES 915 675 675 675 4221 OPERATING SUPPLIES 42 1,357 0 0 0 0 4222 FOR REPAIR & MAINTENANCE 0 442 442 250 4225 SMALL TOOL & MINOR EQUIP 223 0 4229 WORK ORDER TRANSFER-PARTS 0 0 562 562 562 * SUPPLIES 1,403 2,719 4,524 4,524 4,357 0 136 136 136 4331 DUES & SUBSCRIPTIONS 0 2,812 2,771 4332 COMMUNICATION 935 1,517 2,812 461 184 184 184 4333 TRANSPORTATION 37 0 0 0 4334 ADVERTISING 50 0 30 1,130 1,515 1,515 1,507 4335 PRINTING & BINDING 857 857 619 4336 INSURANCE-NON PERSONNEL • 710 824 4337 CONFERENCES AND SCHOOLS 729 3,711 3,010 3,010 3,010 4340 SERVICfi CONTRACT-NON PROF 2,319 2,064 1,451 1,451 1,451 * OTHER SERVICES & CHARGES 4,810 9,707 9,965 9,965 9,678 ** RENTAL INSPECTIONS 37,063 67,822 126,560 126,560 125,265 • 79 PUBLIC WORKS DEPARTMENT The Public Works Department is responsible for engineering, design and maintenance of City streets, sidewalks, parks,water, sanitary and storm water utility systems,the Municipal Center and Garage, and maintenance of equipment.Technical support in the form of surveys, drafting, research,and utility location is provided for the development of improvements plans, construction and safety programs for the city.The divisions established within the department are as follows: Municipal Center Division-maintains the exterior and interior of the Municipal Center Building in such a manner which ensures safety for the public and extends the useful life of the facility. Engineering Division-develops plans,sets specifications,and determines estimates for capital improvement and safety programs.The Engineering Staff also is responsible for the design and construction of streets, sewers, storm water facilities,water lines, and sidewalks. Records are maintained by the Engineering Staff on various projects in the City,as-built files, and utility service locations.Also the GIS (Geographic Information System)function is responsible for computer mapping and computer graphic systems. Lighting Division-maintains the charges for the electrical overhead street lighting found throughout the City and charges for all traffic signal systems. Parks Maintenance Division-plans, constructs and maintains both active and passive park areas for use by the public.The Shop Maintenance staff repairs and provides preventive maintenance for all City owned vehicles and equipment. Street Maintenance Division-performs the necessary tasks to reduce the depreciation of the streets and uphold the desirable standards of appearance,serviceability and safety.This includes upkeep such as street sweeping, repair of roadway surface areas,and snow/ice removal. The maintenance and repair of the City's water,sanitary and storm sewer systems are also a responsibility of the Public Works Department.This includes the operation of 13 wells,TCAPP line,4 reservoirs and 3 filter plants;as well as, all of the sanitary sewer and storm water facilities within the City, including 3 lakes and numerous ponds. Authorized Personnel: 2002 2003 2004 Engineering 6 6 5 Park Maintenance 6 7 7 Street Maintenance 14 14 13 Total 26 27 25 80 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 PUBLIC WORKS MUNICIPAL CENTER * PERSONAL SERVICES 23,802 24,677 32,404 32,404 30,908 * SUPPLIES 14,778 19,129 17,050 17,050 16,550 • * OTHER SERVICES & CHARGES 203,081 181,260 204,721 204,101 188,664 * CAPITAL OUTLAY 0 18,450 0 0 0 ** MUNICIPAL CENTER 241,661 243,516 254,175 253,555 236,122 ENGINEERING * PERSONAL SERVICES 398,466 437,519 433,474 433,474 396,718 * SUPPLIES 11,259 7,701 12,150 12,150 11,250 * OTHER SERVICES & CHARGES 84,548 63,206 95,390 95,390 65,016 * CAPITAL OUTLAY 6,603 0 0 0 0 ** ENGINEERING 500,876 508,426 541,014 541,014 472,984 LIGHTING * SUPPLIES 0 4,932 3,500 3,500 3,500 * OTHER SERVICES & CHARGES 185,567 181,550 200,100 200,100 190,100 ** LIGHTING 185,567 186,482 203,600 203,600 193,600 PARK MAINTENANCE * PERSONAL SERVICES 531,667 539,954 552,478 552,478 546,910 * SUPPLIES 106,596 122,388 124,795 124,795 112,080 * OTHER SERVICES & CHARGES 195,112 152,455 188,265 188,265 168,889 * CAPITAL OUTLAY 120,510 21,325 99,500 99,500 60,100 ** PARK MAINTENANCE 953,885 836,122 965,038 965,038 887,979 STREET MAINTENANCE * PERSONAL SERVICES 785,607 859,242 875,301 875,301 828,213 * SUPPLIES 210,700 212,872 220,200 220,200 203,200 * OTHER SERVICES & CHARGES 177,679 188,754 169,985 169,985 159,641 * CAPITAL OUTLAY 126,047 158,056 114,000 114,000 50,000 ** STREET MAINTENANCE 1,300,033 1,418,924 1,379,486 1,379,486 1,241,054 *** PUBLIC WORKS 3,182,022 3,193,470 3,343,313 3,342,693 3,031,739 81 BUDGET 2004 This page intentionally left blank 82 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Department Division 101 General Fund 06 Public Works 60 Municipal Center PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Extend the life cycle of the Municipal Center Structure parking ramp and plaza Grounds. ACTIVITIES 1a Caulk and seal concrete sidewalk and Completed by 1 $3,000 Absorbed parking ramp to stop moisture from 11/1/2004 damaging concrete. lb Maintain the Municipal Center building Continuous 2 $20,000 Absorbed and grounds with part-time and contractual employees for continuous maintenance support inside and outside the facility. OBJECTIVE#2 Maintain appearance of Municipal Center Interiors. ACTIVITIES 2A Paint hallways and main area walls of 10/1/2004 $2,000 Absorbed Municipal Center (Contract Services Budget) 83 PUBLIC WORKS - MUNICIPAL CENTER 06-60 Change 2003 Budget 2004 Budget Amount Personal Services $32,404 $30,908 ($1,496) (4.62%) Supplies 17,050 16,550 ($500) (2.93%) Other Services/Charges 204,721 188,664 ($16,057) (7.84%) Capital Outlay 0 0 $0 0% Other Financing Uses o o $0 0% Total $254,175 1 $236,122 1 ($18,053)1 (7.10%) Personal Services 1. We have reduced the hours for one of the two part-time building maintainers. Supplies Other Services/Charges 1. Services Contracted-Non Professional: (-$6,700) This amount includes a reduction of $5,000 for contractual cleaning services. There is also a $3,000 reduction in the amount budgeted for ramp repairs and a$500 reduction for fountain repairs. These reductions are partially offset by a$2,000 increase in funding for HVAC repairs. 2. Utility Services: (-$7,500) reflects actuals. Conversations with Xcel and Minnegasco indicate no increases in 2004. Capital Outlay 84 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 MUNICIPAL CENTER 4104 TEMPORARY EMPLOYEE - REG 20,140 21,825 28,718 28,718 26,623 4120 MEDICARE CONTRIBUTION 292 316 416 416 386 4121 PERA CONTRIBUTION 1,415 524 634 634 1,472 4122 FICA CONTRIBUTIONS 1,249 1,353 1,781 1,781 1,650 4150 WORKERS COMPENSATION 706 659 855 855 777 * PERSONAL SERVICES 23,802 24,677 32,404 32,404 30,908 4212 FUELS & LUBES 0 0 500 500 500 4217 CLOTHING/LAUNDRY ALLOW 2,981 3,385 3,100 3,100 3,200 4220 OFFICE SUPPLIES 121 31 150 150 150 4221 OPERATING SUPPLIES 1,172 3,665 2,000 2,000 2,000 4222 FOR REPAIR & MAINTENANCE 10,504 11,991 11,100 11,100 10,500 4225 SMALL TOOL & MINOR EQUIP 0 0 200 200 200 4229 WORK ORDER TRANSFER-PARTS 0 57 0 0 0 * SUPPLIES 14,778 19,129 17,050 17,050 16,550 4330 PROFESSIONAL SERVICES 1,228 2,780 800 800 800 4331 DUES & SUBSCRIPTIONS 40 40 60 60 60 4332 COMMUNICATION 4,361 4,391 5,800 5,800 4,900 4336 INSURANCE-NON PERSONNEL 4,977 5,091 5,391 5,391 5,054 4337 CONFERENCES AND SCHOOLS 0 0 150 150 150 " 4338 UTILITY SERVICES 71,916 61,918 78,000 78,000 70,500 4340 SERVICE CONTRACT-NON PROF 119,676 105,104 111,900 ' 111,900 105,200 4341 RENTALS 0 0 620 0 0 4350 PYMT TO OTHER AGENCIES 883 1,936 2,000 2,000 2,000 * OTHER SERVICES & CHARGES 203,081 181,260 204,721 204,101 188,664 4530 IMP OTHER THAN BUILDING 0 18,450 0 0 0 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 18,450 0 0 0 ** MUNICIPAL CENTER 241,661 243,516 254,175 253,555 236,122 85 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 61 Engineering PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Reconstruct a portion of the street system on a Neighborhood basis. Concentrate on the Bituminous curbed streets. Rotate project Through the wards. ACTIVITIES la Hold a neighborhood meeting 7/1/2004 1 meeting Absorbed lb Project surveying 9/1/2004 1 project Absorbed 1c Obtain petition 11/1/2004 1 petition Absorbed I Hold public hearing 12/1/2004 1 meeting Absorbed 1e Complete the reconstruction of the project 10/1/2005 1.5 miles $600,000 Street Fund area streets including utility repairs and $100,000 net upgrades. 1 f Post Construction close-out— 12/31/2005 1 Absorbed " asbuilts,assessments,followup OBJECTIVE#2 Complete a utility system database(water) ACTIVITIES 2a Update digital utility system maps 5/1/2004 1 system Absorbed 2b Enter physical information from asbuilts 9/1/2004 Absorbed 2c Copy information to CD-ROM and 12/1/2004 1 program Absorbed distribute to maintenance personnel OBJECTIVE#3 Complete year 1 components of NPDES Phased II permit ACTIVITIES 4/1/2004 1 article Absorbed 3a Publish article on illicit discharge elimination 3b Review and revise illicit discharge ordinances 12/1/04 City Council Absorbed approval 3c Review and revise development ordinances 12/1/2004 City Council Absorbed pertaining to storm water approval 3d Hold an annual pubic hearing to review 4/1/2004 1 meeting Absorbed SWPPP and report on past year's activities 86 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 61 Engineering PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#4 Follow up on all Engineering related permit Applications ACTIVITIES 4a Inspect every right-of-way permit for On going Absorbed compliance with right-of-way ordinance 4b File a report on each right-of-way to close out Within 2 weeks Absorbed of completion 4c Inspect every building permit for compliance On going Absorbed with storm water and erosion/sediment control ordinances 4d File report on each building permit Ongoing Absorbed 87 PUBLIC WORKS - ENGINEERING 06-61 Change 2003 Budget 2004 Budget Amount Personal Services $433,474 $396,718 ($36,756) (8.48%) Supplies 12,150 11,250 ($900) (7.41%) Other Services/Charges 95,390 65,016 ($30,374) (31.84%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $541,014 I $472,984 I ($68,030)I (12.57%) Personal Services 1. The reduction reflects our decision to hold up on funding of the Engineering Technician/Inspector position. 2. The budget includes four full-time employees and the Public Works Director. It also includes a part-time engineering intern. Supplies Other Services/Charges 1. Professional Services: (-$18,525) This reduction reflects the elimination of the$25,000 Geospan contract. There is, however, $5,400 budgeted for maintenance of data and$6,000 for a contract inspector. 2. Services Contracted-Non Professional: (-$9,874) The decrease reflects the correction of the IS depreciation charge for this line item. Capital Outlay 88 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 ENGINEERING 4101 FULL TIME EMPLOYEE - REG 267,734 285,541 339,241 339,241 305,274 4104 TEMPORARY EMPLOYEE - REG 17,615 22,927 16,151 16,151 18,972 4105 TEMPORARY EMPLOYEE - OT 823 492 0 0 0 4112 EMPLOYEE LEAVE 48,087 51,448 0 0 0 4113 SEVERANCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 4,677 5,022 4,941 4,941 4,702 4121 PERA CONTRIBUTION 16,052 18,419 18,760 18,760 17,930 4122 FICA CONTRIBUTIONS 19,999 21,475 21,096 21,096 20,103 4131 HEALTH INSURANCE 20,520 29,277 30,432 30,432 27,529 4132 DENTAL INSURANCE 691 723 722 722 544 4133 LIFE INSURANCE 284 294 288 288 255 4134 CASH BENEFITS 0 0 0 0 0 4150 WORKERS COMPENSATION 1,984 1,901 1,843 1,843 1,409 * PERSONAL SERVICES 398,466 437,519 433,474 433,474 396,718 4212 FUELS & LUBES 1,452 1,032 1,500 1,500 1,200 4217 CLOTHING/LAUNDRY ALLOW 76 187 50 50 50 4220 OFFICE SUPPLIES 3,194 1,371 3,100 3,100 3,100 4221 OPERATING SUPPLIES 6,040 4,558 6,600 6,600 6,000 4222 FOR REPAIR & MAINTENANCE 9 63 0 0 0 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 4229 WORK ORDER TRANSFER-PARTS 488 490 900 900 900 * SUPPLIES 11,259 7,701 12,150 12,150 11,250 4330 PROFESSIONAL SERVICES 29,938 11,102 30,525 30,525 12,000 4331 DUES & SUBSCRIPTIONS 1,615 2,525 1,990 1,990 1,915 4332 COMMUNICATION 3,412 3,548 3,900 3,900 4,000 4333 TRANSPORTATION 281 959 400 400 400 4334 ADVERTISING 44 1,668 500 500 500 4335 PRINTING & BINDING 1,143 893 1,855 1,855 1,355 4336 INSURANCE-NON PERSONNEL 5,898 5,929 6,170 6,170 6,170 4337 CONFERENCES AND SCHOOLS 5,902 2,439 5,000 5,000 3,500 4338 UTILITY SERVICES 0 0 0 0 0 4340 SERVICE CONTRACT-NON PROF 36,315 34,143 45,050 45,050 35,176 4341 RENTALS 0 0 0 0 0 * OTHER SERVICES & CHARGES 84,548 63,206 95,390 95,390 65,016 4540 MACHINERY 6,603 0 0 0 0 * CAPITAL OUTLAY 6,603 0 0 0 0 ** ENGINEERING 500,876 508,426 541,014 541,014 472,984 89 PUBLIC WORKS - LIGHTING 06-65 Change 2003 Budget 2004 Budget Amount Personal Services $o $o $0 0% Supplies 3,500 3,500 $0 0% Other Services/Charges 200,100 190,100 ($10,000) (5.00%) Capital Outlay o 0 $0 0% Other Financing Uses o 0 $0 0% Total $203,600 I $ 193,600 I ($10,000)I (4.91%) Personal Services Supplies Other Services/Charges Capital Outlay 90 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 LIGHTING 4221 OPERATING SUPPLIES 0 482 0 0 0 4222 FOR REPAIR & MAINTENANCE 0 4,450 3,500 3,500 3,500 * SUPPLIES 0 4,932 3,500 3,500 3,500 4332 COMMUNICATION 41 47 0 0 0 4338 UTILITY SERVICES 181,666 174,338 194,000 194,000 184,000 4340 SERVICE CONTRACT-NON PROF 3,860 7,165 6,100 6,100 6,100 * OTHER SERVICES & CHARGES 185,567 181,550 200,100 200,100 190,100 ** LIGHTING . 185,567 186,482 203,600 203,600 193,600 • 91 BUDGET 200 • This page intentionally left blank 92 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 66 Park Maintenance ' PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 General park maintenance ACTIVITIES la Mowing,trimming,spraying Weekly Apr 15— Nov 1 5700 hours Absorbed Parks 300 hours Absorbed Fire stations&liquor store 250 hours Absorbed East&West University Service Drive&Hillwind Service Drive lb Ballfield maintenance Daily Apr-Oct 25 fields 2800 hours Absorbed Softball/baseball 144 hours Absorbed 4 tournaments 140 hours Absorbed Soccer 5 fields 12 hours Absorbed 1 tournament Football 6 fields 120 hours Absorbed 1 c Sweeping tennis courts&parking ramp By June 1 1 time 160 hours Absorbed Id Weeding,landscape planting Con't May 1-Oct 1 38 park areas 1050 hours Absorbed P A r 1-15,Nov 1-15 38 park areas 150 hours Absorbed le Tree trimming&removal If Leaf cleanup Spring&Fall 33 park areas 525 hours Absorbed lg Painting(benches,picnic tables,warming June 1-Aug 33 park areas 1150 hours Absorbed houses) lh Cleaning bathrooms/picnic shelters& May 1-Oct 15 33 park areas 1950 hours Absorbed dumping garbage li Repairing park structures,vandalism repair& As required 38 park areas 3000 hours Absorbed safety inspections Apr 15-May 1,Oct 14 1750 hours Absorbed 1 j Irrigation startup,repair,shut-down A P 1-Oct 15 lk Winter maintenance Dec 1-Apr 1 3600 hours Absorbed Ice rinks,buildings,parking lots 260 hours Snow removal on streets 93 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 66 Park Maintenance PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#2 Provide assistance from Park's maintenance personnel to set up&maintain sites for special events ACTIVITIES 2a 49er Days,summer recreation programs, May-Nov 740 hours Absorbed baseball/softball tournaments(6),soccer tournament,penny carnival,safety camp,beach blast,street dance,showmobile outings,Moore Lake Beach&National Night Out OBJECTIVE#3 Inspection of Park facilities for the safety of the park system users ACTIVITIES 3a Ballfield safety inspections Daily thru 36 fields 600 hours Absorbed end/season • 3b Playground safety inspection Daily throughout 25 play areas 1400 hours Absorbed year OBJECTIVE#4 Recondition/renovate athletic fields in park • system ACTIVITIES 4a Overseed Locke soccer field,Community Complete by Sept 1 13 fields 32 hours Absorbed Park outfield,Little League,Commons 1,2,3,5 4b Aerate non-irrigated turf once per season& Complete by Sept 1 300 acres 120 hours Absorbed irrigated turf twice per season 4c Top dress&level outfield areas of fields 1-4 Complete by Sept 1 6 fields 40 hours Absorbed at Community Park&fields 1 &2 at Commons Park 4d Rebuild infield#3 at Community Park(test Complete by Nov 1 1 field 80 hours Absorbed for drainage solution) 94 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 66 Park Maintenance PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#5 Improve park system facilities ACTIVITIES 5a Sweep all bikeways/walkways(2 x's) Complete by Sept 1 30 miles 120 hours Absorbed 5b Repair/replace chain link fencing Oak Hill,Jubilee,Jay,Plaza,Flanery Parks Complete by Oct 1 5 parks 320 hours Absorbed Locke soccer field Complete by Oct 1 1 field 80 hours Absorbed OBJECTIVE#6 Expand staff development&education ACTIVITIES 6a Attend Parks maintenance management Complete by Sept 1 3 day session 24 hours $1200 new school,2°d year of program in Colorado 6b Seminars/workshops Complete by Dec 1 4 events 144 hours Absorbed The task hours are equivalent to seven full time& 26 seasonal employees. 95 PUBLIC WORKS - PARK MAINTENANCE 06-66 Change 2003 Budget 2004 Budget Amount Personal Services $ 552,478 $546,910 ($5,568) (1.01%) Supplies 124,795 112,080 ($12,715) (10.19%) Other Services/Charges 188,265 168,889 ($19,376) (10.29%) Capital Outlay 99,500 60,100 ($39,400) (39.60%) Other Financing Uses 0 0 $0 0% Total $965,038 1 $887,979 1 ($77,059)I (7.99%) Personal Services 1. This budget includes six full-time Parks maintainers and one full-time supervisor. Supplies 1. Operating Supplies: (+$600)Vehicle registrations. 2. Repair and Maintenance Supplies: (-$7,000)This includes a $2,000 reduction for sand and dirt; a $2,000 reduction for roofing supplies; a $2,000 reduction for tennis nets, bases and plates; and a$1,000 reduction for sprinkler supplies. 3. Small Tools and Minor Equipment: (-$6,945)This reflects the absence of several large items that were included in the 2003 budget. • Other Services/Charges 1. Services Contracted-Non Professional: (-$8,690)This amount includes a reduction of $5,000 for contract tree and stump removal,a$2,000 reduction for rubbish hauling, and a$1,690 reduction in the IS depreciation charge. 2. Rentals: (-$2,300) The reduction reflects our recommendation that we not fund a warming house at Stevenson Elementary School in 2004. Capital Outlay 1. The budget includes$60,100 for vehicles and equipment. 2. The top priority is a one-ton dump truck that is used for ball field maintenance. The cost is $28,000. It will replace a 1989 one-ton truck. 3. The second priority is the replacement of a one-ton dump truck that is used on a daily basis by the"repair person." It hauls tools,a generator,a torch, and supplies. It costs $32,100 and replaces a 1992 one-ton dump truck. 96 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 PARK MAINTENANCE 4101 FULL TIME EMPLOYEE - REG 219,085 243,195 293,356 293,356 309,915 4102 FULL TIME EMPLOYEE - OT 19,468 17,611 20,867 20,867 17,623 4104 TEMPORARY EMPLOYEE - REG 169,491 141,486 131,833 131,833 117,657 4105 TEMPORARY EMPLOYEE - OT 0 0 511 511 0 4112 EMPLOYEE LEAVE 37,534 43,008 0 0 0 4113 SEVERANCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 6,444 6,361 6,402 6,402 6,598 4121 PERA CONTRIBUTION 14,845 16,369 17,377 17,377 18,664 4122 FICA CONTRIBUTIONS 27,552 27,200 27,220 27,220 28,211 4131 HEALTH INSURANCE 16,333 25,655 35,634 35,634 27,529 4132 DENTAL INSURANCE 325 361 541 541 362 4133 LIFE INSURANCE 297 413 336 336 357 4134 CASH BENEFITS 9,071 8,628 8,424 8,424 9,828 4150 WORKERS COMPENSATION 11,222 9,667 9,977 9,977 10,166 * PERSONAL SERVICES 531,667 539,954 552,478 552,478 546,910 4212 FUELS & LUBES 17,272 15,286 20,000 20,000 19,000 4217 CLOTHING/LAUNDRY ALLOW 7,689 6,546 6,500 6,500 6,630 4220 OFFICE SUPPLIES 381 420 350 350 350 4221 OPERATING SUPPLIES 4,419 2,196 1,200 1,200 1,800 4222 FOR REPAIR & MAINTENANCE 53,664 59,766 68,300 68,300 61,300 4225 SMALL TOOL & MINOR EQUIP 3,089 15,909 9,945 9,945 3,000 4229 WORK ORDER TRANSFER-PARTS 20,082 22,265 18,500 18,500 20,000 * SUPPLIES 106,596 122,388 124,795 124,795 112,080 4330 PROFESSIONAL SERVICES 975 2,775 2,420 2,420 2,540 4331 DUES & SUBSCRIPTIONS 425 743 415 415 235 4332 COMMUNICATION 1,008 998 1,000 1,000 1,000 4333 TRANSPORTATION 405 629 400 400 400 4334 ADVERTISING 1,905 2,037 2,000 2,000 2,000 4335 PRINTING & BINDING 59 0 300 300 200 4336 INSURANCE-NON PERSONNEL 22,458 22,347 23,340 23,340 21,114 4337 CONFERENCES AND SCHOOLS 2,977 3,034 1,300 1,300 1,300 4338 UTILITY SERVICES 46,661 42,471 52,000 52,000 46,000 4340 SERVICE CONTRACT-NON PROF 106,866 65,731 90,690 90,690 82,000 4341 RENTALS 11,077 11,394 14,000 14,000 11,700 4346 MISCELLANEOUS 0 0 0 0 0 4350 PYMT TO OTHER AGENCIES 296 296 400 400 400 * OTHER SERVICES & CHARGES 195,112 152,455 188,265 188,265 168,889 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 120,510 21,325 99,500 99,500 60,100 * CAPITAL OUTLAY 120,510 21,325 99,500 99,500 60,100 ** PARK MAINTENANCE 953,885 836,122 965,038 965,038 887,979 97 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 68 Street-Shop-Admin PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Ensure municipal streets are maintained to protect the investment&provide favorable driving conditions ACTIVITIES la Crackseel streets using the crack router Complete by Oct 40,000 ft 576 hours Absorbed machine&crumb rubber applicator 31 lb Permanent repair of water&sewer repairs Complete by Nov 25 water,8 2240 hours Absorbed 15 sewer 1 c Conduct general street patching based on 12 miles 7200 hours Absorbed condition reports throughout Fridley 1 d Change signs,traffic lights&decorative City-wide 2320 hours Absorbed lights,painting of crosswalks,parking lots& arrows 1 e Maintain Recycling Center's compost pile Apr-Nov 65 hours Absorbed 1 f Spray weeks on islands&bus stops,recycling 3 times 1120 hours Absorbed center&City garage fence lines lg Preparation for&cleanup after 49er Days June 480 hours Absorbed parade lh Trim trees in a section of the City Nov 1-Mar 30 3200 hours Absorbed 1i Set voting booths up&transport material for Jan 1-Dec 30 When needed 125 hours Absorbed City Hall OBJECTIVE#2 Provide safe snow removal on City streets ACTIVITIES 2a Transportation of material&mixing salt/sand Nov 1 280 hours Absorbed 2b Provide refresher training to maintenance Complete by Nov 1 8 streets,4 120 hours Absorbed personnel on proper snow&ice control Continued training water,4 sewer, procedures for new employees 6 parks 2c Sanding&snow removal Oct-Apr 1600 hours Absorbed 98 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 06 Public Works 68 Street-Shop-Admin PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Remove sand from streets ACTIVITIES 3a Contract sweepers 151 round by Apr 15 1 time 1824 hours Absorbed 3b Dispose of sweepings Nov 1 1 time 224 hours Absorbed 3c City sweepings 2nd&3`d May/Oct 2 times 125 hours Absorbed Sweep later in fall if weather permits OBJECTIVE#4 Create a safer&more productive work place for all Public Works maintenance personnel ACTIVITIES 4a Conduct 2 hour in house safety&training Complete by Dec 1 6 $4,500 Absorbed programs bi-monthly 4b Obtain computer training for supervisors& Complete by Dec 1 1 training course $1,000 Absorbed superintendent in"Carta Graph" 4c Send 20%of Public Works maintenance Complete by Dec 1 5 seminars $2,000 Absorbed personnel to selected seminars to enhance employees knowledge&productivity 4d Develop a training program for seasonal Complete by Aug 1 60 employees $2,000 Absorbed personnel In the Street department there are 9 full time&8 seasonal employees. This does not consider 1312 hours of vacation or 704 hours of paid holidays for full time employees. 99 PUBLIC WORKS - STREET MAINTENANCE 06-68 Change 2003 Budget 2004 Budget Amount Personal Services $875,301 $828,213 ($47,088) (5.38%) Supplies 220,200 203,200 ($17,000) (7.72%) Other Services/Charges 169,985 159,641 ($10,344) (6.09%) Capital Outlay 114,000 50,000 ($64,000) (56.14%) Other Financing Uses 0 _ 0 $0 0% Total _ $ 1,379,486 j $ 1,241,054 I ($138,432)1 (10.04%) Personal Services 1. The reduction in personal service costs ($47,088) reflects our decision to keep open the Public Works Maintenance Superintendent position. 2. The budget supports 8 full-time street maintainers, a full-time secretary, a part-time secretary and 8 seasonal workers. 3. There is one additional dependent health plan covered by this budget. Supplies 1. Operating Supplies: (+$7,200)This increase includes$1,000 for vehicle registrations that are paid for in alternate years. 2. Repair and Maintenance Supplies: (-$8,000) a. $5,000 for asphalt has been cut. Since we are not doing sealcoating,we do not need asphalt for"skin patching." b. $5,000 has been cut for 3M striping. c. $2,000 has been added for signs, posts and barricades. Other Services/Charges 1. Communications: (+$7,000) The amount of$6,000 has been added to cover the cost of a dedicated telephone line from the Municipal Center to the garage for data transmission. The telephone allocation for Streets has increased by$1,000. 2. Utilities: (-$3,300) Reflects gas savings made possible by new energy-efficient doors. 3. Services contracted-non professional: (-$15,600) a. The biggest part of this, $13,000, reflects the elimination of the contract for contract snow plowing in the industrial districts. b. We have also cut$10,000 for contract street striping and added$3,400 for additional costs for building cleaning service. c. We have also addded$3,000 for concrete curb and gutter installation. This reflects actuals. Capital Outlay 1. The budget includes$50,000 for replacement of vehicles and related equipment. 2. The No. 1 priority is a one-ton truck with plow to replace another one-ton truck that is used for cleaning cul-de-sacs, sanding and salting. Cost is$50,000. 3. The No. 2 priority is replacement of the pot patcher at a cost of$118,374. The existing pot patcher would be used to pull the new trailer-mounted storm water vacuum. The item has not been budgeted. 100 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 STREET MAINTENANCE 4101 FULL TIME EMPLOYEE - REG 461,014 506,706 600,331 600,331 560,660 4102 FULL TIME EMPLOYEE - OT 36,209 17,636 34,081 34,081 18,455 4104 TEMPORARY EMPLOYEE - REG 54,806 61,372 47,033 47,033 52,317 4105 TEMPORARY EMPLOYEE - OT 0 0 102 102 105 4112 EMPLOYEE LEAVE 83,919 91,840 0 0 0 4120 MEDICARE CONTRIBUTION 9,038 9,444 9,639 9,639 9,252 4121 PERA CONTRIBUTION 30,538 34,091 35,994 35,994 32,387 4122 FICA CONTRIBUTIONS 38,647 40,379 41,217 41,217 39,562 4131 HEALTH INSURANCE 49,688 75,147 73,478 73,478 86,684 4132 DENTAL INSURANCE 1,625 1,691 1,624 1,624 1,812 4133 LIFE INSURANCE 658 872 672 672 663 4134 CASH BENEFITS 10,398 9,788 11,232 11,232 6,552 4150 WORKERS COMPENSATION 21,249 19,737 19,898 19,898 19,764 4170 WORK ORDER TRANSFER-LABOR 12,182- 9,461- 0 0 0 * PERSONAL SERVICES 785,607 859,242 875,301 875,301 828,213 4212 FUELS & LUBES 29,063 23,327 33,600 33,600 31,600 4217 CLOTHING/LAUNDRY ALLOW 12,282 12,798 13,000 13,000 13,000 4220 OFFICE SUPPLIES 1,209 1,623 1,000 1,000 1,000 4221 OPERATING SUPPLIES • 9,324 14,672 2,400 2,400 3,600 4222 FOR REPAIR & MAINTENANCE 109,104 118,806 123,000 123,000 115,000 4225 SMALL TOOL & MINOR EQUIP 3,900 8,792 11,200 11,200 3,000 4229 WORK ORDER TRANSFER-PARTS 45,818 32,854 36,000 36,000 36,000 * SUPPLIES 210,700 212,872 220,200 220,200 203,200 4330 PROFESSIONAL SERVICES 3,303 20,508 6,180 6,180 6,300 4331 DUES & SUBSCRIPTIONS 773 1,336 960 960 960 4332 COMMUNICATION 8,874 8,435 7,500 7,500 14,500 4333 TRANSPORTATION .1,395 655 1,300 1,300 500 4334 ADVERTISING 592 737 1,500 1,500 800 4335 PRINTING & BINDING 517 243 550 550 550 4336 INSURANCE-NON PERSONNEL 16,575 16,980 17,395 17,395 14,394 4337 CONFERENCES AND SCHOOLS 1,617 1,859 1,600 1,600 1,600 4338 UTILITY SERVICES 11,787 10,820 14,300 14,300 11,000 4340 SERVICE CONTRACT-NON PROF 125,950 124,147 112,700 112,700 103,037 4341 RENTALS 3,444 727 2,950 2,950 2,950 4346 MISCELLANEOUS 2,618 2,073 2,800 2,800 2,800 4350 PYMT TO OTHER AGENCIES 234 234 250 250 250 * OTHER SERVICES & CHARGES 177,679 188,754 169,985 . 169,985 159,641 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 126,047 158,056 114,000 114,000 50,000 * CAPITAL OUTLAY 126,047 158,056 114,000 114,000 50,000 1 ** STREET MAINTENANCE 1,300,033 1,418,924 1,379,486 1,379,486 1,241,054 101 RECREATION & NATURALIST DEPARTMENT The Recreation and Naturalist Department provides safe, healthful, and creative leisure time programs to meet the needs and interests of the public. The department provides year round recreation activities for residents of all ages and utilizes over 598 acres of park land throughout 43 parks and natural history areas.The divisions established within the department are as follows: Recreation Division -provides a wide variety of year-round leisure activities that contribute toward the physical, social, and emotional well-being of citizens of all ages. Programs are provided in the following areas: instructional recreation activities, competitive athletic leagues,fitness activities, special events, cultural arts, and outings. This division also operates a Senior Center which provides social services, recreation, and health &wellness programs. The staff also promotes cooperation among local groups and organizations. Naturalist Division -provides a wide range of environmental interpretive programs utilizing available natural resource areas within the city.These services are available to assist local school districts and to provide general extension and advisement to the public and local clubs and organizations. This division is also responsible for the construction and maintenance of exhibits and interpretive trails and signs for all natural areas in the City. Authorized Personnel: 2002 2003 2004 Recreation 5 5 5 Naturalist 3 3 3 Total $ $ $ 102 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 RECREATION & NATURALIST RECREATION * PERSONAL SERVICES 557,456 579,764 628,008 628,008 523,303 * SUPPLIES 62,169 59,504 61,965 56,040 55,990 * OTHER SERVICES & CHARGES 205,208 211,658 249,498 226,786 202,835 * CAPITAL OUTLAY 0 12,023 0 0 0 * OTHER FINANCING USES 0 0 4,341 4,341 4,341 ** RECREATION 824,833 862,949 943,812 915,175 786,469 NATURALIST * PERSONAL SERVICES 207,285 226,554 231,140 231,140 211,398 * SUPPLIES 26,826 23,579 27,091 27,091 18,936 * OTHER SERVICES & CHARGES 43,509 38,291 45,200 45,200 35,441 1 * CAPITAL OUTLAY 7,606 0 0 0 0 ** NATURALIST 285,226 288,424 303,431 303,431 265,775 *** RECREATION & NATURALIST 1,110,059 1,151,373 1,247,243 1,218,606 1,052,244 103 BUDGET 2004 This page intentionally left blank 104 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation& Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Increase the level of the Handiworks service for seniors in Fridley,Columbia Heights and Hilltop. ACTIVITIES 1 a Increase the client base by 20%(100)in 2004 December 2004 Absorbed and the active worker base by 10%(5). lb Increase program awareness by providing June 2004 Absorbed public speaking opportunities(3-Lions, Rotary,Kiwanis)to local service clubs to recruit workers or community service group participation. 1 c Increase senior awareness to program by June 2004 Absorbed providing public speaking opportunities to local senior groups(Golden Agers,Leisure League,St.Phillips 60 Plus) OBJECTIVE#2 The Senior Program will develop alternative sources of funding for the Community Center operation and program revenue for 2004. ACTIVITIES 2a Re-establish the Annual Craft-A-Fair in October 2004 Absorbed October. 2b Develop a card-recycling program at the February 2004 Absorbed Community Center. OBJECTIVE#3 Provide Fridley residents with current information on the park and trail system in the community. 3a Work with Anoka County Parks Department January 2004 Absorbed to obtain local and regional trail information. 3b Use the GIS system to locate all park and trail January 2004 Absorbed facilities on a new park system map. 3c Update the Parks and Recreation areas February 2004 Absorbed facilities information page to accompany the park map. 3d Redesign the park map cover page with February 2004 Absorbed updated photos of our park system and visitors. 105 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation & Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 3e Print the new park system map. March 2004 $2,500 Donated Money 3f Distribute the new map to all residents with March 2004 Absorbed the spring activities brochure. OBJECTIVE#4 Provide recreation opportunities for pre-school children and their parents. ACTIVITIES 4a Collaborate with the Community Education December 2004 Absorbed Early Childhood staff to determine pre-school program needs. 4b Meet with possible program instructors to December 2004 Absorbed develop pre-school curriculum. 4c Offer a parent-child fitness activity during December 2004 Absorbed each program season. OBJECTIVE#5 Improve the summer and after-school recreation programs by providing increased staff development opportunities. ACTIVITIES 5a Set clear expectations for each part time . February 2004 Absorbed position and conduct regular staff evaluations. 5b Provide in-house training and workshops on a October 2004 Absorbed variety of topics including:discipline, communications,and team building. 5c Conduct a seasonal staff appreciation event. August 2004 $200 Misc Rec Budget 5d Develop a seasonal staff newsletter December 2004 Absorbed highlighting department activities,wellness opportunities and employee recognition. 106 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation & Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#6 Provide a concession operation for the participants and spectators in the summer activities at the Fridley Community Park. ACTIVITIES 6a Establish specifications for operating the February 2004 Absorbed concessions at the Community Park ballfields. 6b Send out requests for proposals to local March 2004 Absorbed fundraising groups and concession vendors. 6c Review the RFP's and enter into an agreement April 2004 Absorbed for the summer 2004 operation of concessions at Community Park. 6d Monitor the concession operation through the October 2004 Absorbed summer and evaluate the result at the conclusion of the season.. OBJECTIVE#7 Improve customer service by making activity registration and facility rental forms available to download from the City of Fridley web page. ACTIVITIES 7a Make PDF copies of all registration and rental April 2004 Absorbed forms. 7b Update our web site and provide links for December 2004 Absorbed customers to download the forms. OBJECTIVE#8 To conduct an adult summer co-rec kickball league with neighboring community Recreation Departments to serve at least 8 teams. ACTIVITIES 8a Convene a meeting of neighboring January 2004 Absorbed Community Recreation staff to establish league format,fees and participation guidelines. 8b Promote the new league by sending e-mail March 2004 Absorbed information to all current adult athletic league teams. 107 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation & Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 8c Promote the program in the spring and March 2004 Absorbed summer brochures 8d Conduct league registration in the spring of April 2004 Absorbed 2004. 8e Run the league in our summer recreation May 2004 Absorbed program. 8f Evaluate the league by conducting a August 2004 Absorbed participant satisfaction survey. 8g To meet with all co-sponsoring community September 2004 Absorbed representatives to make recommended changes or modifications to the program prior to the next scheduled season. OBJECTIVE#9 Expand the marketing of Recreation and Natural Resource programs by increasing our direct mailing,public service announcements and promotions in area newspapers. ACTIVITIES 9a Create mailing list and send information to March 2004 Absorbed area churches that may promote activities in church publications. 9b Provide program information to local March 2004 Absorbed businesses for display in waiting room and other public areas. 9c Create mailing list and send information to March 2004 Absorbed area day care providers to promote early childhood and family activities. 9d Send program information to radio stations May 2004 Absorbed that provide public service announcements. 9e Send information to neighboring community September 2004 Absorbed newspapers for promotion of activities and special events. 108 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation &Naturalist 70 Recreation PERFORMANCE COSTS! BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#10 Improve customer service and reduce postage costs by sending registration confirmation notices via e-mail. ACTIVITIES 10a Add e-mail address information on all January 2004 Absorbed activity registration forms. 10b Send program e-mail confirmations to December 2004 Absorbed participants registering by telephone,mail or FAX. OBJECTIVE#11 Provide opportunities for low income residents to participate in Recreation and Natural Resource Department activities with a revised Fee Adjustment/Fee Waiver program. ACTIVITIES 11 a Establish income qualifying guidelines and a January 2004 Absorbed proof of eligibility requirement for the Fee Adjustment program. 1 lb Establish a maximum dollar amount of fee January 2004 Absorbed adjustments for individual participants per calendar year. 11c Establish fee adjustment guidelines for each January 2004 Absorbed specific activity to provide a balance between affordability and required revenue needs. 11 d Advertise the revised Fee Adjustment/Fee January 2004 Absorbed Waiver program. 12e Implement the Fee Adjustment/Fee Waiver December 2004 Absorbed program with the 2004 activity registrations. OBJECTIVE#12 Increase the number of participants in the after- school program at Hayes and Stevenson Elementary Schools, ACTIVITIES 12a Explore collaboration opportunities with March 2004 Absorbed Kids Key Club of School District 14. 12b Meet with parent groups at each school to March 2004 Absorbed discuss their expectations of the after-school programs. 109 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation & Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 12c Meet with school administration and teachers March 2004 Absorbed to gain input on the after-school opportunities. 12d Meet with local apartment managers to April 2004 Absorbed promote the program to their tenants. OBJECTIVE#13 Increase attendance in the teen after-school program from an average of 15-20 kids to 25-30 kids on a daily basis. ACTIVITIES 13a Promote the teen facilities and programs January 2004 Absorbed with a quality television show to run on the city and local cable station,and also on the school's in-house video system. 13b Offer at least two structured activities or December 2004 Absorbed classes a day during regular Zone hours(i.e., • tournaments,contests,classes). 13c Develop and distribute promotional August 2004 Absorbed brochures for new residents in the community,listing after-school opportunities for teens. OBJECTIVE#14 Provide a permanent homework component in the after-school teen program at the Zone. ACTIVITIES 14a Research and fmd a location in the Fridley July 2004 Absorbed Community Center that would be a suitable learning environment for the students. 14b Work with the Community Education Youth July 2004 Absorbed Enrichment Coordinator in determining the most effective method of providing homework assistance. 14c Advertise and promote the benefits of the August 2004 Absorbed homework component to students,parents, teachers and administrators. 14d Institute the homework component in the September 2004 Absorbed after-school program at the Zone. 110 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation &Naturalist 70 Recreation PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#15 Provide more affordable activities and trips on school-out days for teens. ACTIVITIES Absorbed 15a Research local attraction in the Twin Cities March 2004 Metro area that would both appeal to students,and be more affordable and economical for the parents. 15b Form,and work with,a group made up of April 2004 Absorbed teens that would help plan and organize trips that would be appealing to them. 15c Look for local sponsorship from area April 2004 Absorbed businesses to help offset the costs of transportation for the trips and activities. 111 RECREATION & NATURALIST - RECREATION 07-70 Change 2003 Budget 2004 Budget Amount Personal Services $628,008 $523,303 ($104,705) (16.67%) Supplies 61,965 55,990 ($5,975) (9.64%) Other Services/Charges 249,498 202,835 ($46,663) (18.70%) Capital Outlay 0 0 $0 0% Other Financing Uses 4,341 4,341 $0 0% Total $943,812 $786,469 I ($157,343)I (16.67%) Personal Services 1. This budget includes funding for four full-time employees and the Recreation and Natural Resources Director. 2. It also includes funding for a half-time office assistant. 3. The decrease is costs for personal services reflects lower pay scale for newly appointed Program Supervisor. It also reflects two changes in health insurance from family to single coverage and the elimination of the"Teen Coordinator"position. Supplies 1. Clothing and Laundry Allowance: (-$900) Reflects cutbacks in staff shirts, sports award shirts and program shirts for various summer recreation programs. 2. Office Supplies: (-$260) Reflects reduction in allocation for toner and miscellaneous. 3. Operating Supplies: (-$4,765) Reflects elimination of funding for Community Park concession stand supplies and permit. Other Services/Charges 1. Communications: (-$496) Reflects elimination of one cellular telephone, a reduction in the telephone allocation and other minor reductions. 2. Transportation: (-$1,390) Reflects elimination of funding for Recreation and Natural Resources director's national conference. There are also other cutbacks related to the elimination of senior program transportation. 3. Advertising: (-$650) Reflects cutbacks in "help wanted"advertising. 4. Conferences and Schools: (-$2,040) Reflects the elimination of funding for the Recreation and Natural Resources Director's national conference. 5. Services Contracted-Non Professional: (-$13,659)Reflects the following deductions: $450 for golf instruction at BH. $500 for lifeguard training. $500 for Hockey Association. $3,400 for senior concession workers. $2,000 for contributions to FYSA. $710 for senior program. $1,934 for softball umpires. $1,365 for IS depreciation. $2,800 for basketball referees. 6. Payments to Other Agencies: (-$25,202) Reflects the following reductions: $4,000 for Fridley'49er Days. $1,400 for senior transportation subsidy(for Anoka County Travelor). $16,202 for Fridley Community Center operations. This will reduce our ability to maintain evening and weekend hours at the Fridley Comm Center. 112 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 RECREATION 4101 FULL TIME EMPLOYEE - REG 221,018 225,300 275,398 275,398 277,555 4102 FULL TIME EMPLOYEE - OT 0 460 0 0 0 4104 TEMPORARY EMPLOYEE - REG 206,941 218,932 240,675 240,675 173,890 4105 TEMPORARY EMPLOYEE - OT 0 48 0 0 0 4112 EMPLOYEE LEAVE 46,207 45,938 0 0 0 4120 MEDICARE CONTRIBUTION 6,754 7,021 25,722 25,722 6,640 4121 PERA CONTRIBUTION 17,939 18,098 17,848 17,848 16,357 4122 FICA CONTRIBUTIONS 28,879 30,021 28,974 28,974 28,395 4131 HEALTH INSURANCE 18,034 21,881 25,229 25,229 8,192 4132 DENTAL INSURANCE 691 1,333 722 722 544 4133 LIFE INSURANCE 288 298 288 288 255 4134 CASH BENEFITS 5,528 5,756 5,616 5,616 6,552 4150 WORKERS COMPENSATION 5,177 4,678 7,536 7,536 4,923 • * PERSONAL SERVICES 557,456 579,764 628,008 628,008 523,303 4212 FUELS & LUBES 507 319 520 520 520 4217 CLOTHING/LAUNDRY ALLOW 5,835 5,061 4,620 4,220 3,720 4220 OFFICE SUPPLIES 2,880 2,786 3,000 2,740 2,740 4221 OPERATING SUPPLIES 51,331 48,228 52,575 . 47,310 47,810 4222 FOR REPAIR & MAINTENANCE 877 2,833 650 650 650 4225 SMALL TOOL & MINOR EQUIP 0 0 100 100 50 4229 WORK ORDER TRANSFER-PARTS 739 277 500 500 500 * SUPPLIES 62,169 59,504 61,965 56,040 55,990 4330 PROFESSIONAL SERVICES 826 1,096 795 675 795 4331 DUES & SUBSCRIPTIONS 497 768 1,320 1,320 1,255 4332 COMMUNICATION 15,938 15,977 18,448 18,448 17,952 4333 TRANSPORTATION 8,393 6,467 8,975 8,035 7,585 4334 ADVERTISING 1,221 4,934 1,500 1,500 850 4335 PRINTING & BINDING 22,135 15,133 20,630 20,077 20,377 4336 INSURANCE-NON PERSONNEL 6,801 7,376 7,671 7,671 4,763 4337 CONFERENCES AND SCHOOLS 2,681 2,429 4,950 4,950 2,910 4340 SERVICE CONTRACT-NON PROF 87,046 73,740 88,586 71,487 74,927 4341 RENTALS 859 4,590 1,800 1,800 1,800 4346 MISCELLANEOUS 0 0 400 400 400 4350 PMNTS TO OTHER AGENCIES 58,811 79,148 94,423 90,423 69,221 * OTHER SERVICES & CHARGES 205,208 211,658 249,498 226,786 202,835 4530 IMP OTHER THAN BUILDING 0 12,023 0 0 0 * CAPITAL, OUTLAY 0 12,023 0 0 0 4720 OPERATING TRANSFERS 0 0 4,341 4,341 4,341 * OTHER FINANCING USES 0 0 4,341 4,341 4,341 ** RECREATION 824,833 862,949 943,812 915,175 786,469 113 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation &Naturalist 71 Naturalist PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Enable citizens to monitor the environmental health of the area around their homes and community by initiating a community wide survey of all living animals,plants,and other species in Fridley. ACTIVITIES la Work with college and university instructors MAR-2003 NO COST to develop appropriate processes to inventory living species city wide. These survey results will build on those initiated at Springbrook Nature Center as part of the 2003 Goals& Objectives. lb Print survey materials for distribution to APR-2003 $500 Absorbed community. 1 c Create awareness of project by citizens, APR-SEP-2003 $300 Absorbed students,teachers,and businesses through the use of broad base marketing methods including cable TV,city publications,web sites,newspapers,flyers,etc. 1 d Prepare report of all species recorded by DEC-2003 NO COST citizens and location during the year. OBJECTIVE#2 Improve program experiences for visitors at Springbrook's auditorium/classroom through the addition of incandescent track and spot lighting. ACTIVITIES 2a Purchase and install incandescent track spot JAN—2004 $350 Absorbed lighting in nature center classroom. 2b Survey program attendees about lighting placement. 2c Make adjustments as necessary. 114 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 07 Recreation &Naturalist 71 Naturalist PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Improve visitor experience and attractiveness of nature center exhibit room. ACTIVITIES 3a Remove old"deer"and"rabbit"exhibits. JAN—2004 NO COST 3b Replace sheetrock and paint water damaged FEB—2004 $100 Absorbed areas(from roof leakage). 3c Create a new natural resource informational MAR—2004 $300 Absorbed computer exhibit station using outdated computers and power point programs. 3d Update the 1986 Tornado Exhibit. MAR—2004 NO COST 3e Create a Children's Nature Corner Exhibit DEC—2004 $300 Absorbed OBJECTIVE#4 Change hiking trail conditions at Springbrook Nature Center through moving sections of trail to new locations and improving some bridges and ramps using volunteers and Eagle Scouts. ACTIVITIES 4a Move portion of west hiking trail to expose SEP—2004 NO COST view of water overflow at pier B and extend split rail fence. 4b Construct ramp on bridge approach on east SEP—2004 $150 Absorbed hiking trail bridge over Springbrook Creek. 4c Move south prairie trail to change existing SEP—2004 NO COST straight line view to interrupted curved view. 4d Move trail at northwest corner bridge of OCT—2004 $600 Absorbed hiking trail and replace existing 60 foot silted in floating bridge with newly constructed 20 foot bridge at creek narrows. 115 RECREATION & NATURALIST - NATURALIST 07-71 Change 2003 Budget 2004 Budget Amount Personal Services $231,140 $211,398 ($19,742) (8.54%) Supplies 27,091 18,936 ($8,155) (30.10%) Other Services/Charges 45,200 35,441 ($9,759) (21.59%) Capital Outlay 0 0 $0 0% Other Financing Uses o o $0 0% Total $303,431 1 $265,775 I ($37,656)I (12.41%) Personal Services 1. While the original budget for 2004 eliminated all but$5,835 in funding for Springbrook Naure Center operatons, $265,775, has been restored to this budget as a result of sub- sequent Council work sessions. This restoration assumes that staff will raise their program revenue and fees from $56,000 to$103,000 in 2004. It also assumes that the Springbrook Nature Center Foundation will provide$56,400 in funding for Nature Center operations in 2004. 2. Additionally, Council has indicated that they will evaluate their commitment to this funding at mid year. Should the new revenue not materialize at the expected rate, Council may re- consider their funding commitment to those operations. Success in raising new revenue for the SNC will also have a bearing on the size of the levy that Council takes to the voters for SNC operations in 2005 and beyond. Supplies Other Services/Charges Capital Outlay 116 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 NATURALIST 4101 FULL TIME EMPLOYEE - REG 98,038 116,675 136,887 136,887 143,496 4104 TEMPORARY EMPLOYEE - REG 55,712 49,053 53,019 53,019 27,336 4112 EMPLOYEE LEAVE 18,599 19,692 0 0 0 4113 SEVERENCES & SEPARATIONS 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 2,500 2,671 2,751 2,751 2,525 4121 PERA CONTRIBUTION 8,015 9,324 8,331 8,331 8,117 4122 FICA CONTRIBUTIONS 10,690 11,419 11,763 11,763 10,795 4131 HEALTH INSURANCE 8,204 12,159 12,615 12,615 13,272 4132 DENTAL INSURANCE 300 362 361 361 360 4133 LIFE INSURANCE 132 147 144 144 171 4134 CASH BENEFITS 2,810 2,819 2,808 2,808 3,276 4150 WORKERS COMPENSATION 2,285 2,233 2,461 2,461 2,050 * PERSONAL SERVICES 207,285 226,554 231,140 231,140 211,398 4212 FUELS & LUBES 92 109 130 130 130 4217 CLOTHING/LAUNDRY ALLOW 2,151 1,980 2,500 2,500 2,100 4220 OFFICE SUPPLIES 1,188 1,608 5,489 5,489 989 4221 OPERATING SUPPLIES 17,936 14,601 14,700 14,700 11,825 4222 FOR REPAIR & MAINTENANCE 5,097 4,434 3,672 3,672 3,292 4225 SMALL TOOL & MINOR EQUIP 176 180 300 300 300 4229 WORK ORDER TRANSFER-PARTS 186 667 300 300 300 • . * SUPPLIES 26,826 23,579 27,091 27,091 18,936 4330 PROFESSIONAL SERVICES 354 895 360 360 360 4331 DUES & SUBSCRIPTIONS 441 467 485 485 285 4332 COMMUNICATION 8,070 7,450 7,084 7,084 6,327 4333 TRANSPORTATION 1,113 731 1,300 1,300 1,100 4334 ADVERTISING 1,217 271 1,100 1,100 100 4335 PRINTING & BINDING 10,040 8,237 9,172 9,172 8,672 4336 INSURANCE-NON PERSONNEL 5,718 5,832 6,162 6,162 6,200 4337 CONFERENCES AND SCHOOLS 198 70 1,050 1,050 50 4338 UTILITY SERVICES 8,234 6,701 9,227 9,227 7,227 4340 SERVICE CONTRACT-NON PROF 7,901 7,396 8,760 8,760 4,820 4341 RENTALS 223 241 400 400 300 4346 MISCELLANEOUS 0 0 100 100 0 * OTHER SERVICES & CHARGES 43,509 38,291 45,200 45,200 35,441 4540 MACHINERY 7,606 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 7,606 0 0 0 0 ** NATURALIST 285,226 288,424 303,431 303,431 265,775 117 COMMUNITY DEVELOPMENT DEPARTMENT The Community Development Department is responsible for zoning administration, comprehensive planning, housing programs and redevelopment activities.The divisions established within are as follows: Building Inspection Division -enforces the Building Code within the City in order to prevent health and safety hazards. The Building Inspection staff provides City Code information to homeowners, builders, and businesses and also reviews plans and provides coordination of inspections. Planning Division -is the principal advisor to the Planning Commission,Appeals Commission, Environmental Quality Commission, City council and City Manager on all land use, urban development, energy and environmental functions.This division also administers a variety of recycling programs and administers an aggressive code enforcement program.The Section 8 office supplies support service for roughly 200 rent subsidy recipients in Fridley, St.Anthony, and Spring Lake Park. Authorized Personnel: 2002 2003 204 • Building Inspections 3 3 3 Planning 7 7 5 Total 10 10 8 118 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ESUM1 EXPENDITURE DEPART\DIV\ELEMENT SUM ESTIMATED . 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 COMMUNITY DEVELOPMENT BUILDING INSPECTION * PERSONAL SERVICES 182,096 194,167 194,586 194,586 187,154 * SUPPLIES 2,027 1,421 7,245 7,245 6,025 * OTHER SERVICES & CHARGES 105,208 92,880 98,174 100,358 82,190 * OTHER FINANCING USES 0 8,770 0 0 0 ** BUILDING INSPECTION 289,331 297,238 300,005 302,189 275,369 PLANNING * PERSONAL SERVICES 340,651 381,933 396,803 385,738 299,668 * SUPPLIES 5,314 3,788 6,486 6,486 4,911 • * OTHER SERVICES & CHARGES 73,450 36,591 58,853 58,853 43,315 ** PLANNING 419,415 422,312 462,142 451,077 347,894 *** COMMUNITY DEVELOPMENT 708,746 719,550 762,147 753,266 623,263 119 BUDGET 2004 This page intentionally left blank 120 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 08 Community Development 80 Building Inspections PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTMTIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Existing Employee Absorbed To continue optical imaging program ACTIVITIES Absorbed la. Image Inspection Slips 99-03 30,000 slips Nov-04 20% 2,200 files Absorbed lb.Image 20%of address files June 04 lc.Image Land Use Files 2000 files Absorbed Dec 04 OBJECTIVE#2 To improve operating efficiency of division ACTIVITIES Absorbed 2a.Hire contract inspectors as needed Fees to Cover Cost 2b.Conduct customer service surveys Dec 04 Postage for Absorbed Random Sample of Customers OBJECTIVE#3 To improve ISO rating Increase Classification from 5 to 4 ACTIVITIES 3a.budget for basic issues training for Allocate in 2004 $120 commission and elected officials Budget Conference Fee Absorbed For Two People 3b.Provide"Public Awareness"Programs $500 Absorbed Attend Remodeling Fair Written Materials Cable Shows 3c.Continue to evaluate feasibility of Certificate Continue Analysis Survey Other of Occupancy program in conjunction with Fire With Fire Cities Evaluate Absorbed Department Department April Costs and 2004 Impacts From Other Programs 121 COMMUNITY DEVELOPMENT - BUILDING INSPECTIONS 08-80 Change 2003 Budget 2004 Budget Amount Personal Services $ 194,586 $ 187,154 ($7,432) (3.82%) Supplies 7,245 6,025 ($1,220) (16.84%) Other Services/Charges 98,174 82,190 ($15,984) (16.28%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $300,005 I $275,369 I ($24,636)I (8.21%) Personal Services 1. Includes three full-time employees. 2. I have eliminated$4,812.36 for part-time plumbing inspectors. Supplies 1. $4,450 has been added to cover fuel and maintenance costs for the two new pick-up trucks. 2. Office supplies has been reduced from $1,240 to$720. 3. Operating supplies has been reduced from $1,055 to$855. Other Services/Charges 1. Professional services line item includes$1,000 in support services for"Permit Works" software. 2. Printing and binding costs have been reduces from $1,738 to$1,030. Forms now generated by internal software. 3. Conferences and schools reduced from $2,850 to$1,550. 4. The contract inspectors line item in services contracted-non professional, has been reduced from $35,000 to$20,000. Capital Outlay 122 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 BUILDING INSPECTION 4101 FULL TIME EMPLOYEE - REG 125,441 133,473 153,605 153,605 152,880 4102 FULL TIME EMPLOYEE - OT 3,026 1,684 3,184 3,184 0 4104 TEMPORARY EMPLOYEE - REG 1,733 133 4,411 4,411 0 4112 EMPLOYEE LEAVE 20,739 23,276 0 0 0 4120 MEDICARE CONTRIBUTION 2,179 2,267 2,286 2,286 2,217 4121 PERA CONTRIBUTION 7,694 8,509 8,494 8,494 8,454 4122 FICA CONTRIBUTIONS 9,318 9,695 9,778 9,778 9,479 4131 HEALTH INSURANCE 9,885 13,309 11,118 11,118 12,288 4132 DENTAL INSURANCE 456 309 361 361 544 4133 LIFE INSURANCE 148 151 144 144 153 4134 CASH BENEFITS 241 208 28 28 0 4150 WORKERS COMPENSATION 1,236 1,153 1,177 1,177 1,139 * PERSONAL SERVICES 182,096 194,167 194,586 194,586 187,154 4212 FUELS & LUBES 0 0 4,450 4,450 4,450 4220 OFFICE SUPPLIES 942 554 1,740 1,740 720 4221 OPERATING SUPPLIES 1,085 867 1,055 1,055 855 4229 WORK ORDER TRANSFER-PARTS 0 0 0 0 0 * SUPPLIES 2,027 1,421 7,245 7,245 6,025 4330 PROFESSIONAL SERVICES 3,536 3,865 1,480 1,480 1,480 4331 DUES & SUBSCRIPTIONS 445 770 795 795 910 4332 COMMUNICATION 2,476 2,777 3,218 3,218 3,138 4333 TRANSPORTATION 6,172 6,414 6,250 6,250 6,416 4334 ADVERTISING 0 0 1,100 1,100 1,100 4335 PRINTING & BINDING 1,143 1,569 1,738 1,738 1,030 4336 INSURANCE-NON PERSONNEL 2,223 2,154 3,393 3,393 3,393 4337 CONFERENCES AND SCHOOLS 1,267 1,238 2,850 2,850 1,550 4340 SERVICE CONTRACT-NON PROF 87,946 74,093 77,350 79,534 63,173 * OTHER SERVICES & CHARGES 105,208 92,880 98,174 100,358 82,190 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 4720 OPERATING TRANSFERS 0 8,770 0 0 0 * OTHER FINANCING USES 0 8,770 0 0 0 ** BUILDING INSPECTION 289,331 297,238 300,005 302,189 275,369 123 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 08 Community Development 81 Planning PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Evaluate and adopt potential ordinance amendments that protect and enhance residential, commercial,and industrial properties. ACTIVITIES la. Evaluate revisions to Code fee structure for Present to Council None Absorbed citations in accordance with State Statutes. by Nov.04 lb.Present updated Sign Code to City Council Present to Council None Absorbed based on 2003 evaluation. by Dec.04 OBJECTIVE#2 Raise revenue through the marketing and sales of FITS. ACTIVITIES 2a.Make certain"bugs"are worked out of system Other Dept.able to None Absorbed use FITS by Feb. while working with Stratika 04 2b.Begin to use"web skin"for simplifying Council able to run None Absorbed citizen,Council,and business contact with code reports by July 04 enforcement process. 2c.Continue to market FITS,through Stratika,as Ongoing None Revenue a universal software package to other cities. generator OBJECTIVE#3 Exchange information and maintain an ongoing dialog with colleagues in surrounding communities on common issues ACTIVITIES 3a.Host or attend"brown bag"lunches with staff Quarterly from surrounding communities. None Absorbed 124 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 101 General Fund 08 Community Development 81 Planning PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#4 Continue to educate business owner/managers regarding City Code requirements. Ongoing ACTIVITIES 4a.Enter code enforcement data into complaint None Absorbed tracking system. Print reports monthly 4b.Prepare reports for Council. None Absorbed July 04 4c.Complete follow-up inspections for C/I None enforcement process. Absorbed Complete 1/3 City by Dec.04 None Absorbed 4d.Resume residential code enforcement program. OBJECTIVE#5 Assist in relocation and retention of Fridley business and industry. Visit 4 businesses quarterly 5a.Perform site visits to identify existing None Absorbed business needs. Update monthly 5b.Promote available C/I properties through None Absorbed DTED website. Quarterly 5c.Promote available properties through City None Absorbed newsletter. 125 COMMUNITY DEVELOPMENT - PLANNING 08-81 Change 2003 Budget 2004 Budget Amount Personal Services $396,803 $299,668 ($97,135) (24.48%) Supplies 6,486 4,911 ($1,575) (24.28%) Other Services/Charges 58,853 43,315 ($15,538) (26.40%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 _ 0 $0 0% Total $462,142 I $347,894 I ($114,248)I (24.72%) Personal Services 1. Two full-time and one part-time positions have been eliminated. They include 1 planning assistant, 1 secretary, and a part-time intern. Supplies 1. Office supplies have been reduced by$675. 2. Operating supplies have been reduced by$500. 3. Small tools, etc., has been reduced by$400. Other Services/Charges 1. Professional services has been reduced by$6,800. The remaining$7,140 includes$5,000 for as-needed consulting services. 2. Transportation includes amortization of code enforcement car at the rate of$2,500/year for six years. 3. Conferences and schools has been reduced by$1,200. 4. Advertising has been reduced by$3,000. We will advertise for public hearings only once rather than twice. 5. We have eliminated$3,713 from services contracted. The$10,619 includes: a. Anoka County filing fees: $1,800 b. IS depreciation: 4,319 c. Nuisance abatement charges: 4,000 Capital Outlay 126 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 PLANNING 4101 FULL TIME EMPLOYEE - REG 238,400 264,461 312,647 312,647 240,913 4102 FULL TIME EMPLOYEE - OT 153 0 0 0 0 4104 TEMPORARY EMPLOYEE - REG 3,672 1,466 11,065 0 0 4112 EMPLOYEE LEAVE 37,749 44,516 0 0 0 4120 MEDICARE CONTRIBUTION 4,036 4,491 4,725 4,725 3,588 4121 PERA CONTRIBUTION 14,594 16,659 17,289 17,289 13,685 4122 FICA CONTRIBUTIONS 17,256 19,203 19,889 19,889 15,343 4131 HEALTH INSURANCE 14,755 18,551 17,817 17,817 18,353 4132 DENTAL INSURANCE 510 391 361 361 182 4133 LIFE INSURANCE 284 294 288 288 204 4134 CASH BENEFITS 8,091 10,822 11,232 11,232 6,552 4150 WORKERS COMPENSATION 1,151 1,079 1,490 1,490 848 * PERSONAL SERVICES 340,651 381,933 396,803 385,738 299,668 4212 FUELS & LUBES 274 201 461 461 461 4220 OFFICE SUPPLIES 2,307 2,312 2,675 2,675 2,000 4221 OPERATING SUPPLIES 2,527 615 2,150 2,150 1,650 4225 SMALL TOOL & MINOR EQUIP 0 600 1,200 1,200 800 4229 WORK ORDER TRANSFER-PARTS 206 60 0 0 0 * SUPPLIES 5,314 3,788 6,486 6,486 4,911 • , 4330 PROFESSIONAL SERVICES 40,359 6,198 13,940 13,940 7,140 4331 DUES & SUBSCRIPTIONS 2,568 1,416 2,465 2,465 2,360 4332 COMMUNICATION 4,926 4,415 7,174 7,174 6,871 4333 TRANSPORTATION 463 684 2,950 2,950 2,680 4334 ADVERTISING 7,214 1,660 8,200 8,200 5,200 4335 PRINTING & BINDING 3,022 1,803 2,303 2,303 1,975 4336 INSURANCE-NON PERSONNEL 3,357 3,239 4,119 4,119 4,300 4337 CONFERENCES AND SCHOOLS 1,777 2,941 3,370 3,370 2,170 4340 SERVICE CONTRACT-NON PROF 9,764 14,235 14,332 14,332 10,619 * OTHER SERVICES &,CHARGES 73,450 36,591 58,853 58,853 43,315 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** PLANNING 419,415 422,312 462,142 451,077 347,894 127 RESERVE The Reserve for Contingency absorbs any unexpected costs that occur during the year that were not budgeted for. These types of costs are usually in the form of lawsuits or other unexpected expenses. The Reserve also provides funds to carry on City business with no interruption of services to taxpayers when unexpected fluctuations in the economy cause a change in any revenue source. 128 RESERVE 09-90 Change 2003 Budget 2004 Budget Amount % Personal Services $0 $0 $0 0% Supplies 0 0 $0 0% Other Services/Charges 100,000 100,000 $0 0% Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $ 100,000 I $ 100,000 I $0 I 0% Personal Services Supplies Other Services/Charges Capital Outlay 129 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 EMERGENCY 4346 MISCELLANEOUS 0 0 0 100,000 100,000 * OTHER SERVICES & CHARGES 0 0 0 100,000 100,000 4720 OPERATING TRANSFERS 0 0 100,000 0 0 * OTHER FINANCING USES 0 0 100,000 0 0 ** EMERGENCY 0 0 100,000 100,000 100,000 130 1 NON-DEPARTMENTAL The Non-Departmental Division was established in 1990.This Division will account for expenditures which can not be allocated to specific departments and/or divisions. 131 NON DEPARTMENTAL 10-00 Change 2003 Budget 2004 Budget Amount Personal Services $0 $80,267 $80,267 100% Supplies 0 0 $0 0% Other Services/Charges 88,034 5,700 ($82,334) (93.53%) Capital Outlay 0 0 $0 0% Other Financing Uses 0 0 $0 0% Total $88,034 I $85,967 I ($2,067)I (2.35%) Personal Services Supplies Other Services/Charges 1. We have eliminated all of the items that were budgeted here for 2003. While these reductions will save$88,034, most of this savings is offset by our need to budget$80,267 in anticipation of future Unemployment Compensation costs for General Fund employees who have been laid off. 2. a. Non-Programmed Studies: (-$60,000)This includes$25,000 for unexpected consultant costs, $20,000 for the citizen survey, and $15,000 for lobbying services (Phil Cohen). b. Conferences and Schools: (-$15,000)Tuition reimbursement. c.Services Contracted-Non Professional:(-$12,500) This amount has been used to support an employee appreciation event and a commission banquet. 3. In addition to budgeting the funding for Unemployment Compensation, Council also budgeted $5,700 for the Values First program. Capital Outlay 132 11/05/03 BUDGET 2004 CITY OF FRIDLEY GENERAL FUND 101ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 NON-DEPARTMENTAL 4140 UNEMPLOYMENT COMPENSATION 1,044 3,232 0 0 80,267 * PERSONAL SERVICES 1,044 3,232 0 0 80,267 4220 OFFICE SUPPLIES 89 18 0 0 0 4221 OPERATING SUPPLIES 2,242 1,064- 0 0 0 * SUPPLIES 2,331 1,046- 0 0 0 4330 PROFESSIONAL SERVICES 56,387 16,176 60,000 60,000 0 4331 DUES & SUBSCRIPTIONS 100 100 100 100 0 4333 TRANSPORTATION 342 26 0 0 0 4335 PRINTING & BINDING 0 0 0 0 0 4336 INSURANCE-NON PERSONNEL 537 417 434 434 0 4337 CONFERENCES & SCHOOLS 14,439 19,502 15,000 15,000 0 4340 SERVICE CONTRACT-NON PROF 10,521 11,788 12,500 12,500 0 4341 RENTALS 0 0 0 0 0 4350 PMTS TO OTHER AGENCIES 5,297 0 0 0 5,700 * OTHER SERVICES & CHARGES 87,623 48,009 88,034 88,034 5,700 4720 OPERATING TRANSFERS 0 0 0 0 0 * OTHER FINANCING USES 0 0 0 0 0 ** NON-DEPARTMENTAL 90,998 50,195 88,034 88,034 85,967 *** GENERAL FUND 11,544,544 12,156,024 12,883,911 12,879,589 12,246,241 133 BUDGET 2004 This page intentionally left blank 134 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources. They are usually required by statute, charter provision or local ordinance to finance particular governmental functions or activities. Cable TV Fund This fund receives revenues from the issuance of a franchise agreement with the cable TV provider. These revenues are used for the operation and maintenance of a government access channel. Grant Management Fund This fund administers grants received from a variety of intergovernmental agencies. In most cases, grant funds are provided on a reimbursement basis following proper documentation of expenditures, however, in some cases the money is provided in advance to be spent on specific activities outlined in the grant. Solid Waste Abatement Fund rn This fund was established in 1991. It reflects the City's solid waste abatement activities such as curbside recycling pickup and yard waste transfer management. n IT Housing Revitalization c This fund was established in 1994 in response to Council's "A" priority of impending c housing rehabilitation programs to revitalize aging neighborhoods in the community. cn Police Activity Fund This fund was established in 2000 to manage the return of the excess funding from the Police Consolidation account to the local jurisdiction. Fridley received $2,242,586. Per resolution 25-2000, this money may be used for providing extended funding for: - police personnel originally funded through federal grants, - capital outlay and - information technology. BUDGET 2004 SPECIAL REVENUE FUNDS Fund Balance Summary Fund Special Revenue Funds ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 2001 2002 2003 12/31/03 2004 SPECIAL REVENUE FUNDS: CABLE TV FUND: Fund Balance January 1 $209,772 $309,492 $336,823 $353,085 $425,240 Revenues&Transfers 188,238 180,411 191,830 191,830 182,000 Total Available 398,010 489,903 528,653 544,915 607,240. Less:Expenditures&Transfers 88,518 136,818 127,400 119,675 117,411 Fund Balance December 31 $309,492 $353,085 $401,253 $425,240 $489,829 GRANT MANAGEMENT FUND: Fund Balance January 1 $0 $15,020 ($123,514) $0 $49,727 Revenues&Transfers 642,439 779,138 240,363 240,363 80,032 Total Available 642,439 794,158 116,849 240,363 129,759 Less:Expenditures&Transfers 627,419 794,158 190,636 190,636 72,182 Fund Balance December 31 $15,020 $0 ($73,787) $49,727 $57,577 SOLID WASTE ABATEMENT FUND: Fund Balance January 1 $1,444 ($31,221) ($78,900) $52,872 $23,302 Revenues&Transfers 285,158 416,703 291,160 293,295 274,808 Total Available 286,602 385,482 212,260 346,167 298,110 Less:Expenditures&Transfers 317,823 332,610 322,865 322,865 310,353 Fund Balance December 31 ($31,221) $52,872 ($110,605) $23,302 ($12,243) HOUSING REVITALIZATION FUND: Fund Balance January 1 $250,000 $250,000 250,000 $250,000 $0 Revenues&Transfers 0 0 0 0 0 Total Available 250,000 250,000 250,000 250,000 0 Less:Expenditures&Transfers 0 0 250,000 250,000 0 Fund Balance December 31 $250,000 $250,000 $0 $0 $0 POLICE ACTIVITY FUND: Fund Balance January 1 $2,335,111 $2,175,345 1,961,945 $1,927,900 $1,645,705 Revenues&Transfers 111,360 55,955 63,000 63,000 50,000 Total Available 2,446,471 2,231,300 2,024,945 1,990,900 1,695,705 Less:Expenditures&Transfers 271,126 303,400 345,195 345,195 478,393 Fund Balance December 31 $2,175,345 $1,927,900 $1,679,750 $1,645,705 $1,217,312 11/5/03 135 11/05/03 BUDGET 2004 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 20ORSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CABLE TV FUND 225-0000-321.80-11 ALL OTHER LICENSES 175,936 171,076 180,000 180,000 175,000 225-0000-341.06-11 ADMINISTRATIVE CHARGES 941 897 830 830 1,000 225-0000-362.10-70 INTEREST EARNINGS 11,032 7,398 11,000 11,000 6,000 225-0000-362.11-70 UNREALIZED GAIN/LOSS 330 1,041 0 0 0 225-0000-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 * CABLE TV FUND 188,239 180,412 191,830 191,830 182,000 GRANT MANAGEMENT FUND 227-0000-331.20-22 FEDERAL GRANT-PUB SAFETY 183,659 165,287 72,811 72,811 0 227-0000-331.30-42 CDBG-FED GRANT 115,372 151,570 4,000 4,000 6,556 227-0000-331.40-52 TITLE 3-CHORE SERV-REC 16,365 25,048 13,168 13,168 11,622 227-0000-331.50-12 COPS MORE GRANT 69 37,012 0 0 0 227-0000-331.63-42 SECTION 8-FED GRANT-CD 58,414 75,014 60,767 60,767 53,244 227-0000-334.25-22 STATE GRANTS-PUB SAFETY 0 0 0 0 0 227-0000-334.25-32 STATE GRANTS-PUBLIC WORKS 0 0 0 0 0 227-0000-334.25-42 STATE GRANTS-COMM DEVT - 157,088 280,361 42,686 42,686 0 227-0000-336.31-41 REIMB-CITY/COUNTY-COM DEV 1,534 28,226 0 0 0 227-0000-362.30-11 CONTRIB/DONATION-GEN GOVT 1,581 4,394 200 200 0 227-0000-362.30-41 CONTRIB/DONATION-COMM DVT 0 0 0 0 0 227-0000-362.30-51 CONTRIB/DONATION-RECREATN 0 0 0 0 0 227-0000-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 227-0000-392.01-00 TRANSFER FROM OTHER FUNDS 108,356 12,227 46,731 46,731 8,610 * GRANT MANAGEMENT FUND 642,438 779,139 240,363 240,363 80,032 HRA REIMBURSEMENT FUND 236-0000-336.30-11 HRA REIMBURSEMENT 9,882 24,867 0 0 0 236-0000-336.31-11 REIMB-CITY/COUNTY-GEN GOV 0 152 0 0 0 * HRA REIMBURSEMENT FUND 9,882 25,019 0 0 0 SOLID WASTE ABATEMENT 237-0000-334.25-12 STATE GRANTS-GEN GOVT 74,680 71,738 64,560 71,214 51,274 ' 237-0000-336.31-11 REIMB-CITY/COUNTY-GEN GOV 0 0 0 0 0 237-0000-341.01-11 YARD WASTE 0 0 0 0 0 237-0000-341.02-11 RECYCLING FEES 199,881 206,640 218,600 214,492 218,353 237-0000-341.03-11 RECYCLING PENALTIES 7,878 6,322 5,500 5,089 5,181 237-2900-362.30-41 CONTRIB/DONATION-COMM DVT 0 0 0 0 0 237-2900-362.42-60 OTHER REIMBURSEMENTS 2,718 2,620 2,500 2,500 0 237-0000-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 237-2900-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 237-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 129,384 0 0 0 * SOLID WASTE ABATEMENT 285,157 416,704 291,160 293,295 274,808 DRUG/GAMBLING FORFEITURES 240-0000-351.20-21 DRUG/GAMBLING FORFEITURES 48,472 20,418 0 0 0 240-0000-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 240-0000-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0 • 136 11/05/03 BUDGET 2004 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200RSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 * DRUG/GAMBLING FORFEITURES 48,472 20,418 0 0 0 CHEMICAL ASSESS. TEAM 0 0 0 0 250-0000-331.20-12 FEDERAL GRANT-GEN GOVT 0 30,171 0 0 30, 0 250-0000-334.25-12 STATE GRANTS-GEN GOVT 39,136 722 0 0 0 250-0000-362.61-60 MISCELLANEOUS REVENUE 0 * CHEMICAL ASSESS. TEAM 39,136 30,893 0 0 0 F.C.C. DONATIONS 2,089 0 0 0 255-0000-362.10-70 INTEREST EARNINGS 4,365 129 301 0 0 0 255-0000-362.11-70 UNREALIZED GAIN/LOSS 1 0 0 0 0 255-0000-362.30-51 CONTRIB/DONATION-RECREATN 0 255-0000-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 * F.C.C. DONATIONS 4,494 2,390 0 0 0 POLICE ACTIVITY FUND 260-0000-362.10-70 INTEREST EARNINGS 108,116 49,037 63,000 63,000 50,000 6,918 0 0 6, 0 260-0000-362.11-70 UNREALIZED GAIN/LOSS 3,244 0 0 0 0 260-0000-362.61-60 MISCELLANEOUS REVENUE 0 ** POLICE ACTIVITY FUND 111,360 55,955 63,000 63,000 50,000 1,329,178 1,510,930 786,353 788,488 586,840 137 11/05/03 BUDGET 2004 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ESUM EXPENDITURE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CABLE TV FUND * PERSONAL SERVICES 66,522 99,525 97,360 97,360 100,839 * SUPPLIES 1,814 10,536 4,150 4,150 8,650 * OTHER SERVICES & CHARGES 20,183 19,092 25,890 18,165 7,922 * CAPITAL OUTLAY 0 7,667 0 0 0 * OTHER FINANCING USES 0 0 0 0 0 ** CABLE TV FUND 88,519 136,820 127,400 119,675 117,411 I GRANT MANAGEMENT FUND * PERSONAL SERVICES 321,565 173,989 181,565 181,565 60,955 * SUPPLIES 34,254 11,515 275 275 770 * OTHER SERVICES & CHARGES 264,271 470,815 8,796 8,796 10,457 * CAPITAL OUTLAY 0 65,638 0 0 0 * OTHER FINANCING USES 7,331 72,202 0 0 0 ** GRANT MANAGEMENT FUND 627,421 794,159 190,636 190,636 72,182 HRA REIMBURSEMENT FUND I * SUPPLIES 94 86 0 0 0 * OTHER SERVICES & CHARGES 9,980 25,106 0 0 0 ** HRA REIMBURSEMENT FUND 10,074 25,192 0 0 0 SOLID WASTE ABATEMENT * PERSONAL SERVICES 55,678 64,552 69,547 69,547 68,614 * SUPPLIES 4,643 3,642 4,850 4,850 150 * OTHER SERVICES & CHARGES 257,503 264,417 248,468 248,468 241,589 ** SOLID WASTE ABATEMENT 317,824 332,611 322,865 322,865 310,353 DRUG/GAMBLING FORFEITURES * SUPPLIES 10,471 12,838 0 0 0 * OTHER SERVICES & CHARGES 0 8,703 0 0 0 '138 BUDGET 2004 CITY I OF FRIDLEY SPECIAL REVENUE FUNDS 200ESUM U EXPENDITURE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL 2004 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 * CAPITAL OUTLAY 6,128 0 0 0 0 2,679 0 0 0 * OTHER FINANCING USES 0 0 0 0 ** DRUG/GAMBLING FORFEITURES 16,599 24,220 HOUSING REVITALIZATION 0 250,000 250,000 0 * OTHER FINANCING USES 0 0 250,000 250,000 0 ** HOUSING REVITALIZATION 0 CHEMICAL ASSESS. TEAM 2,291 0 0 0 * PERSONAL SERVICES 10,741 * SUPPLIES 5,702 8,740 0 0 0 0 0 0 * OTHER SERVICES & CHARGES 22,693 19,862 p 0 0 ** CHEMICAL ASSESS. TEAM 39,136 30,893 F.C.C. DONATIONS 0 0 0 0 * SUPPLIES 3,607 p 0 0 0 * OTHER SERVICES & CHARGES 0 0 0 0 0 * CAPITAL OUTLAY 11,799 ** F.C.C. DONATIONS 15,406 0 0 0 0 POLICE ACTIVITY FUND 345,195 345,195 478,393 * OTHER FINANCING USES 271,126 303,400 ** POLICE ACTIVITY FUND 271,126 303,400 345,195 345,195 478,393 1,386,105 1,647,295 1,236,096 1,228,371 978,339 139 SPECIAL REVENUE FUNDS EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount % Cable TV Fund $ 127,400 $ 117,411 ($9,989) (7.84%) Grant Management 190,636 72,182 (118,454) (62.14%) Solid Waste Abatement 322,865 310,353 (12,512) (3.88%) Housing Revitilization 250,000 . 0 (250,000) (100.00%) Police Activity Fund 345,195 478,393 133,198 38.59% Total $ 1,236,096 $978,339 ($257,757) (20.85%) • 140 CABLE TV FUND The Cable TV Fund provides support for the Fridley Municipal Television Channel 17, public access to the Cable Television system, and the activity of the Cable Television and Telecommunications Commission. All regular City Council, Appeals Commission, Planning Commission, and BRA meetings are shown live on Channel 17 and reran several times during the following week. Channel 17 staff also produces "Call on the Council", a live call in show featuring one of the City Council members. In addition, Channel 17 staff provides an electronic community bulletin board, produce original programming, assist all City departments with their audio-video needs, and cable cast programs produced by other sources. The Cable TV Fund also provides equipment necessary for the operations of Channel 17. The Cable TV Fund provides major support for the activities of the Fridley Public Access channel. The operator of the Fridley Public access is contracted by the City of Fridley. The contract is paid out of the Cable TV Fund. Fridley Public Access assists Fridley residents who wish to learn how to use video equipment and produce programs. It also provides opportunities for residents to cable cast their programs over Channel 15. The Cable Television and Telecommunications Commission advises and assists the City Council and the City Manager relating to all matters affecting the cable television and telecommunications systems in the City. The Commission assists with the franchise negotiations,monitors compliance with franchise requirements, and receives reports from the cable company as required by the franchise ordinance. The Cable TV Fund also provides basic cable TV service for: Cable Commissioners, City Council members, City Manager, and the Cable Administrator. 141 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 225 Cable City Manager Municipal Channel PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Research upgrading playback system to tape less system ACTIVITIES la.Research DVD vs Harddrive February 2004 Absorbed lb.Visit Metro Area facilities with tape less March 2004 Absorbed playback systems ic.Determine upgrade costs and replacement April 1,2004 Absorbed schedule Id.Research upgrade cost to editing system April 1,2004 Absorbed OBJECTIVE#2 Upgrade the look of studio set ACTIVITIES 2a.Purchase plants and other props December 2004 $500 2b.Make backdrops December 2004 $500 2c.Put Wheels on Lectern July 2004 $100 OBJECTIVE#3 Create short term(5 year)and long term Absorbed equipment replacement schedules 142 • CABLE TELEVISION FUND EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $97,360 $ 100,839 $3,479 3.57% Supplies 4,150 8,650 4,500 108.43% Other Services/Charges 25,890 7,922 (17,968) (69.40%) Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $ 127,400 1 $ 117,411 1 ($9,989)1 (7.84%) Personal Services 1. The budget funds one full-time Media Specialist. 2. It also includes $49,370 for general fund overhead. Supplies 1. Small Tools: (+$4,500)Purchase of a digital camcorder. Other Services/Charges 1. Services Contracted-Non Professional: (-$10,200)Reflects the elimination of a maintenance contract for television equipment($7,200). It also reflects the elimination of free cable service for members of the Cable Commission. This assumes that we disband the Cable Commission. 2. Payments to Other Agencies: (-$5,500) Reflects staff recommendation to discontinue paying Time Warner for public access services. Capital Outlay 143 11/05/03 BUDGET 2004 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CABLE TV FUND 4101 FULL TIME EMPLOYEE - REG 27,789 34,185 38,669 38,669 40,682 4104 TEMPORARY EMPLOYEE - REG 1,306 342 0 0 306 4107 ADMINISTRATIVE CHARGES 25,000 51,000 49,370 49,370 49,857 4112 EMPLOYEE LEAVE 4,488 4,734 0 0 0 4120 MEDICARE CONTRIBUTION 483 563 552 552 595 4121 PERA CONTRIBUTION 1,723 2,122 2,138 2,138 2,185 4122 FICA CONTRIBUTIONS 2,065 2,407 2,359 2,359 2,541 4131 HEALTH INSURANCE 3,266 3,600 3,706 3,706 4,096 4132 DENTAL INSURANCE 173 181 180 180 181 4133 LIFE INSURANCE . 48 49 48 48 51 4140 UNEMPLOYMENT COMPENSATION 0 0 0 0 0 4150 WORKERS COMPENSATION 181 342 338 338 345 * PERSONAL SERVICES 66,522 99,525 97,360 97,360 100,839 4220 OFFICE SUPPLIES 0 22 50 50 50 4221 OPERATING SUPPLIES 797 299 3,000 3,000 3,000 4222 FOR REPAIR & MAINTENANCE 561 71 100 • 100 100 4225 SMALL TOOL & MINOR EQUIP 456 10,144 1,000 1,000 5,500 I * SUPPLIES 1,814 10,536 4,150 4,150 8,650 4330 PROFESSIONAL SERVICES 1,500 923 620 620 620 4331 DUES & SUBSCRIPTIONS 1,270 1,080 1,625 1,000 1,225 4332 COMMUNICATION 312 349 395 395 414 4333 TRANSPORTATION 508 494 400 400 400 4334 ADVERTISING 0 0 1,000 500 0 4335 PRINTING & BINDING 94 64 60 60 60 I 4336 INSURANCE-NON PERSONNEL 1,103 1,048 1,090 1,090 623 4337 CONFERENCES & SCHOOLS 538 480 900 500 480 1 4340 SERVICE CONTRACT-NON PROF 10,748 10,214 14,200 8,000 4,000 4341 RENTALS 0 0 100 100 100 4350 PMTS TO OTHER AGENCIES 4,110 4,440 5,500 5,500 0 * OTHER SERVICES & CHARGES 20,183 19,092 25,890 18,165 7,922 4540 MACHINERY 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 7,667 0 0 0 * CAPITAL OUTLAY 0 7,667 0 0 0 4720 OPERATING TRANSFERS 0 0 0 0 0 * OTHER FINANCING USES 0 0 0 0 0 ** CABLE TV FUND 88,519 136,820 127,400 119,675 117,411 144 1 GRANT MANAGEMENT FUND The Grant Management Fund accounts grant�grants received rovided on a reimbursement governmental agencies. In most cases, gi' however, in some cases the basis following proper documentation of expenditures, money is provided in advance to be spent on specific activities outlined in the grant. The grant programs the City will be participating in during 2004, include Section 8 Housing, Community Development Block Grants, Chore Services, Planning Grants from the Met Council, and Minnesota Investment Fund grants from the Department of Trade and Economic Development. 145 GRANT MANAGEMENT FUND EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $ 181,565 $60,955 ($ 120,610) (66.43%) Supplies 275 770 495 180.00% Other Services/Charges 8,796 10,457 1,661 '18.88% Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $ 190,636 I $72,182 1 ($ 118,454)1 (62.14%) Personal Services 1. Overall costs have been reduced by$118,454. The reduction reflects the elimination of grant funding for a police officer and a youth specialist. 2. The remaining grant-funded employees include the Senior Companion Coordinator, the Section 8 Coordinator and her part-time assistant. The total cost for these three employees is $60,955. Supplies Other Services/Charges 1. Services Contracted-Non Professional includes$3,750. Of this amount, $2,350 is used to pay workers who serve the Handy Works Program. The other$1,400 is used to pay for Senior Companion stipends. 2. Payments to other agencies include$2,500 that is Coon Rapids'portion of the Senior Companions CDBG grant. Capital Outlay 146 11/05/03 BUDGET 2004 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL 2004 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 GRANT MANAGEMENT FUND 56,707 82,650 82,650 53,662 4101 FULL TIME EMPLOYEE - REG 154,565 2,455 0 0 0 , 4102 FULL TIME EMPLOYEE - OT 6,644 70,036 67,435 67,435 0 4104 TEMPORARY EMPLOYEE - REG 100,422 0 0 4105 TEMPORARY EMPLOYEE - •OT 0 0 0 15,089 12,272 0 0 0 , 4112 EMPLOYEE LEAVE 15, 2 032 2163 2,163 778 4120 MEDICARE CONTRIBUTION 2,936 10,153 10,153 10, 2,967 4121 PERA CONTRIBUTION 12,641 8,936 4122 FICA CONTRIBUTIONS 9,305 3,327 8,679 6,003 9,305 7,412 7,412 0 13,052 12,609 0 4131 HEALTH INSURANCE 233 180 180 4132 DENTAL INSURANCE 372 48 0 4133 LIFE INSURANCE 141 85 48 4,898 1,229 0 0 0 4134 CASH BENEFITS 4, 1,392 2,219 2,219 221 4150 WORKERS COMPENSATION 2,126 * PERSONAL SERVICES 321,565 173,989 181,565 181,565 60,955 64 0 0 130 4212 FUELS & LUBES 0 0 0 0 0 4217 CLOTHING/LAUNDRY ALLOW 0 832 200 200 400 4220 OFFICE SUPPLIES 108 10,619 75 28,322 10, 70 240 4221 OPERATING SUPPLIES 28, 0 0 0 0 4225 SMALL TOOL & MINOR EQUIP 5,824 0 0 4229 WORK ORDER TRANSFER-PARTS 0 0 0 * SUPPLIES 34,254 11,515 275 ' 275 770 0 0 0 4330 PROFESSIONAL SERVICES 132,710 270,454 0 0 0 0 4331 DUES & SUBSCRIPTIONS 20 2,695 2,695 2,956 4332 COMMUNICATION 2,818 3,403 3,351 628 400 400 0 4333 TRANSPORTATION 3, 0 0 0 0 4334 ADVERTISING 492 4335 PRINTING & BINDING 1,084 1,463 9,817 1,015 1,015 0 0 p 167 4336 INSURANCE-NON PERSONNEL 0 3,165 0 0 0 4337 CONFERENCES & SCHOOLS 565 179,243 3,386 3,386 3,750 4340 SERVICE CONTRACT-NON PROF 115,520 0 0 4341 RENTALS 10 0 0 0 1,300 1,300 0 4346 MISCELLANEOUS 0 0 2,500 4350 PMTS TO OTHER AGENCIES 7,322 4,105 0 • OTHER SERVICES & CHARGES 264,271 470,815 8,796 8,796 10,457 0 0 0 4530 IMP OTHER THAN BUILDING 0 50,904 0 4540 MACHINERY 0 14,734 0 0 * CAPITAL OUTLAY 0 65,638 0 0 0 0 0 0 4720 OPERATING TRANSFERS 7,331 72,202 0 4727 OP TRNSFR TO HRA FRM CITY 0 0 0 0 * OTHER FINANCING USES 7,331 72,202 0 0 0 i ** GRANT MANAGEMENT FUND 627,421 794,159 190,636 190,636 72,182 147 SOLID WASTE ABATEMENT FUND The Solid Waste Abatement Fund was created in 1991 to account for the City's programs and projects associated with solid waste abatement. These include the City's curbside recycling pickup program and the operation of the yard waste transfer site. Funding comes from State SCORE funds through Anoka County and fees charged through the utility billing system and at the yard waste transfer site. li 148 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 237 Solid Waste Abatement Fund 00 Solid Waste Abatement 00 PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Achieve 100%of County Recycling Goal 2,404 tons(est.) ACTIVITIES la Meet all requirements of County SCORE Complete one 9,000 $1,400 for postage SCORE/ (Recycling)Funding Agreement direct mailing to 1- • (BFI pays for SWAP 4 unit residents printing costs) Complete one 2,500 $1,800 Printing, SCORE/ direct mailing to 5- postage,and mail SWAP 12 unit apartment preparation residents Complete at least $200 for props and SCORE/ two public prizes SWAP presentations per year One City $0 if we do City Absorbed Newsletter article newsletter article or one ad in the local newspaper promoting recycling • lb Improve apartment recycling Complete Eureka $0 Staff time only Recycling grant project in two buildings Conduct annual $0 Staff time only _ inspections and follow-up with owners 1 c Remain current on common recycling Attend at least two $420 SCORE/ practices,policies,and programs environmental SWAP workshops during year OBJECTIVE#2 Meet State legislative requirements related to waste management 149 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 237 Solid Waste Abatement Fund 00 Solid Waste Abatement 00 PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT ACTIVITIES 2a Maintain curbside recycling service Evaluate contract Oct.2004 $232,860 SCORE/ options SWAP 2b Maintain recycling service to municipal Add liquor stores to Dec.2004 Included in SCORE/ buildings with full time staff next contract curbside contract SWAP OBJECTIVE#3 Support Solid Waste Reduction ACTIVITIES 3a Promote deconstruction options in City Follow Estimated$150 per BRA Deconstruction property fee Resolution passed by Council&make printed materials available at Building Permit counter 3b Participate in SWMCB Green Guardian Attend related $0(Use city None recycling education campaign public meetings to newsletter or other obtain advertising no cost means to information distribute information) 3c Promote backyard composting 1-2 City newsletter $0 None articles on topic 3d Promote public composting Operate yard waste $9,436 SCORE/ transfer site in SWAP Fridley OBJECTIVE#4 Seek ways to improve cost-effectiveness of recycling services ACTIVITIES 4a Support efforts to consolidate municipal Communicate $0 None recycling drop off efforts into one County facility City's position to County staff and commissioners 150 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 237 Solid Waste Abatement Fund 00 Solid Waste Abatement 00 PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT 4c Evaluate SWAP fee on residential utility bills Bring staff $0 None annually and set by resolution recommendations to City Council November 2003 OBJECTIVE#5 Protect Fridley's ground and water resources ACTIVITIES 5a Administer Springbrook Watershed Phase II Continue to secure $48,106 cash and Storm Water CWP grant necessary funds to $66,000 inkind Utility fund complete project contributions over course of project 5b Oversee various educational efforts of the Successful Included in 5a Costs shared Springbrook Watershed CWP project completion of the by various educational goals project of the project partners enumerated in project work plan 5c Educate public regarding State lawn fertilizer One City newsletter None Absorbed restrictions article 5d Investigate funding sources for expansion of Cost of installation $0 None Moore Lake Shoreline Buffer expansion is offset by maintenance cost savings 5e Complete educational requirements in 2004 Meet permit Costs would be None NPDES permit application requirements covered in video/display budget OBJECTIVE#6 Educate public about Fridley's natural resources ACTIVITIES 6a Consider grant proposals by other agencies Provide educational $0 only inkind None and provide public education as issues arise assistance upon staffing request contributions and newsletter space 151 SOLID WASTE ABATEMENT FUND EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount % Personal Services $69,547 $68,614 ($933) (1.34%) Supplies 4,850 150 (4,700) (96.91%) Other Services/Charges 248,468 241,589 (6,879) (2.77%) Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $322,865 $310,353 1 ($ 12,512)1 (3.88%) Personal Services 1. The fund includes one full-time employee, the Environmental Coordinator. Supplies 1. Operating Supplies: (-$4,700)Reflects the elimination of a budget for new containers. Other Services/Charges 1. Communications: (-$360) Eliminated the cell phone for the yard waste monitor. 2. Printing and Binding: (+$600) Reflects actuals. Includes$1,000 for multi-unit brochure. 3. Services Contracted-Non Professional: (-$3,898) Reflects$7,000 reduction for elimination of the yard waste site. It also reflects 3% increase for curbside collection contract. Additionally,we have cut$300 for a"biff"at the yard waste site. Capital Outlay 152 11/05/03 BUDGET 2004 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL 2009 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 SOLID WASTE ABATEMENT 52,104 52,104 52,158 4101 FULL TIME EMPLOYEE - REG 36,998 40,652 1,094 1,094 011 1, 0 4104 TEMPORARY EMPLOYEE - REG 1,858 1, 0 0 0 4112 EMPLOYEE LEAVE 5,471 8,067 551 615 771 771 756 4120 MEDICARE CONTRIBUTION 55 2,934 2,934 2,884 4121 PERA CONTRIBUTION 2,254 2,735 4122 FICA CONTRIBUTIONS 3,233 2,355 2,630 3,298 3,298 8,909 8,909 9,176 4131 HEALTH INSURANCE 5,924 8,559 180 4132 DENTAL INSURANCE 0 0 180 180 48 48 51 4133 LIFE INSURANCE 48 49 176 4150 WORKERS COMPENSATION 219 234 209 209 * PERSONAL SERVICES 55,678 64,552 69,547 69,547 68,614 150 150 150 4220 OFFICE SUPPLIES 5 316 4221 OPERATING SUPPLIES 0 4,638 3,326 4,700 4,700 0 0 0 4222 FOR REPAIR & MAINTENANCE 0 0 * SUPPLIES 4,643 3,642 4,850 4,850 150 120 120 120 4330 PROFESSIONAL SERVICES 178 133 228 261 260 260 260 4331 DUES & SUBSCRIPTIONS 2 2 030 2,030 2,049 4332 COMMUNICATION 1,959 1,825 350 4333 TRANSPORTATION 295 336 350 350 2,500 2,500 200 4334 ADVERTISING 2,047 2,450 4335 PRINTING & BINDING 1,500 1,641 1,636 900 900 2,500 2,500 1,580 4336 INSURANCE-NON PERSONNEL 2,028 2,404 144 800 800 420 4337 CONFERENCES & SCHOOLS 185 239,008 235,110 4340 SERVICE CONTRACT-NON PROF 223,739 231,882 239,008 * OTHER SERVICES & CHARGES 232,300 241,071 248,468 248,468 241,589 •• SOLID WASTE ABATEMENT 292,621 309,265 322,865 322,865 310,353 • 153 HOUSING REVITILIZATION FUND EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $0 $0 $0 0% Supplies 0 0 0 0% Other Services/Charges 0 0 0 0% Capital Outlay 0 0 0 0% Other Financing Uses 250,000 0 (250,000) (100.00%) Total $250,0001 $0 ($250,000)1 (100.00%) Personal Services Supplies Other Services/Charges Capital Outlay Other Financing Uses 154 11/05/03 BUDGET 2004 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 HOUSING REVITALIZATION 0 4710 RESIDUAL EQUITY TRANSFER 0 0 0 0 4720 OPERATING TRANSFERS 0 0 250,000 250,000 0 * OTHER FINANCING USES 0 0 250,000 250,000 0 ** HOUSING REVITALIZATION 0 0 250,000 250,000 0 155 POLICE ACTIVITY FUND The Police Activity Fund was established in 2000 to manage the return of the excess funding from the Police Consolidation account to the local jurisdiction. Fridley received $2,242,586. Per resolution 25-2000, this money may be used for providing extended funding for: - police personnel originally funded through federal grants, - capital outlay and - information technology. 156 POLICE ACTIVITY FUND EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $0 $0 $0 0% Supplies 0 0 0 0% Other Services/Charges 0 0 0 0% Capital Outlay 0 0 0 0% Other Financing Uses 345,195 478,393 133,198 38.59% Total $345,195 I $478,393 $ 133,198 I 38.59% Personal Services Supplies Other Services/Charges Capital Outlay Other Financing Uses 1. This fund is being used in 2004 to fund our three school resource officers(including Liz Chevalier). The cost for these three employees is$202,614.47. It is also being used to pay for three employees who were formerly grant funded. The cost for these employees is $201,088.62. The remaining allocation is$74,690. This is dedicated to new technology and related licensing, maintenance and depreciation costs. The total budgeted for these purposes is$478,393.09. 157 11/05/03 BUDGET 2004 CITY OF FRIDLEY SPECIAL REVENUE FUNDS 200ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 POLICE 4720 OPERATING TRANSFERS 271,126 303,400 345,195 345,195 478,393 * OTHER FINANCING USES 271,126 303,400 345,195 345,195 478,393 ** POLICE 271,126 303,400 345,195 345,195 478,393 Speetal Revtvwe FoAs Toll =1,386,105 1,647,295 1,236,096 1,228,371 978,339 158 CAPITAL PROJECTS FUNDS Capital Projects Funds are used to account for the resources expended to acquire permanent or long-term assets. These funds are established to provide special accounting for bond proceeds, grants and contributions designated for the acquisition of capital assets. Capital Projects Funds provide a formal mechanism which enables administrators to ensure that revenues designated for specific purposes are properly used. Capital Improvement Fund This fund is used to account for monies received from property taxes, state aids, interest income and contributions that are used to finance major improvements and the acquisition of assets that require a large capital outlay. This fund is broken down into three separate divisions; General, Streets, and Parks. The City prepares a separate five year Capital Improvement Plan which details the proposed use of these funds. It is included in this section. c r a C c rt C u C 2 c O BUDGET 2004 CAPITAL IMPROVEMENT FUND Fund Balance Summary Fund 408 Capital Improvement Funds ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 2001 2002 2003 12/31/03 2004 CAPITAL PROJECTS FUNDS: CAPITAL IMPROVEMENT FUND: Fund Balance January 1 4,971,191 3,981,883 6,376,026 6,848,167 6,867,232 Revenues &Transfers 555,368 3,920,216 469,165 469,165 233,957 Total Available 5,526,559 7,902,099 6,845,191 7,317,332 7,101,189 Less: Expenditures &Transfers 1,544,676 1,053,932 450,100 450,100 65,000 Fund Balance December 31 3,981,883 6,848,167 6,395,091 6,867,232 7,036,189 159 10/14/03 BUDGET 2004 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS 408RSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 GENERAL IMPROVEMENTS 408-0005-334.25-12 STATE GRANTS-GEN GOVT 0 0 0 0 0 408-0005-361.10-33 FROM COUNTY-CURRENT 1,206 1,151 0 0 0 408-0005-362.10-70 INTEREST EARNINGS 50,074 66,512 20,000 20,000 6,644 408-0005-362.11-70 UNREALIZED GAIN/LOSS 6,471 23,728 0 0 0 408-0005-361.15-33 FROM COUNTY-DELINQUENT 0 177 0 0 0 408-0005-362.30-11 CONTRIB/DONATION-GEN GOVT 0 0 0 0 0 408-0005-362.41-60 INSURANCE REIMS 0 0 0 0 0 408-0005-362.51-60 SALE OF MISC PROPERTY 0 0 0 0 0 408-0005-362.61-60 MISCELLANEOUS REVENUE 0 300 0 0 0 408-0005-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0 * GENERAL IMPROVEMENTS 57,751 91,868 20,000 20,000 6,644 STREET IMPROVEMENTS 408-0006-334.19-33 NUN STATE AID-ST CONSTR 0 493,217 0 0 0 408-0006-334.25-33 STATE GRANTS-PW/CAPITAL 0 0 0 0 0 408-0006-362.10-70 INTEREST EARNINGS 100,544 45,435 160,000 160,000 86,795 408-0006-362.11-70 UNREALIZED GAIN/LOSS 0 0 0 0 0 408-0006-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 408-0006-392.01-00 TRANSFER FROM OTHER FUNDS 205,654 3,134,426 100,000 100,000 0 * STREET IMPROVEMENTS 306,198 3,673,078 260,000 260,000 86,795 PARK IMPROVEMENTS, 408-0007-311.10-00 CURRENT AD VALOREM 74,682 81,266 94,165 94,165 95,860 408-0007-311.20-00 DELINQUENT AD VALOREM 159 704 0 0 0 I 408-0007-334.02-60 RESIDENTIAL MV HMSTD AID 15,000 9,073 0 0 0 408-0007-362.10-70 INTEREST EARNINGS 67,313 57,478 65,000 65,000 34,658 408-0007-362.11-70 UNREALIZED GAIN/LOSS 0 0 0 0 0 408-0007-362.30-31 CONTRIB/DONATION-PUB WKS 0 0 0 0 0 1 408-0007-362.31-31 PARK FEES 34,265 6,750 30,000 30,000 10,000 408-0007-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 408-0007-392.01-00 TRANSFER FROM OTHER FUNDS 0 0 0 0 0 * PARK IMPROVEMENTS 191,419 155,271 189,165 189,165 140,518 ** CAPITAL IMPROVEMENT FUND 555,368 3,920,217 469,165 469,165 233,957 160 10/14/03 BUDGET 2004 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUND 408ESUM EXPENDITURE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 GENERAL IMPROVEMENTS 0 0 0 * SUPPLIES 3,480 15,671 * OTHER SERVICES & CHARGES 8,466 118,374 0 0 0 * CAPITAL OUTLAY 450,009 197,778 105,000 105,000 15,000 0 0 0 0 0 * OTHER FINANCING USES ** GENERAL IMPROVEMENTS 461,955 331,823 105,000 105,000 15,000 STREET IMPROVEMENTS 0 0 0 * OTHER SERVICES & CHARGES 0 0 * CAPITAL OUTLAY 0 27,450 0 0 0 * OTHER FINANCING USES 907,655 575,564 192,000 192,000 50,000 ** STREET IMPROVEMENTS 907,655 603,014 192,000 192,000 50,000 PARK IMPROVEMENTS 0 0 0 * SUPPLIES 16,761 55,387 * OTHER SERVICES & CHARGES 70,469 63,409 0 0 0 * CAPITAL OUTLAY 87,836 300 153,100 153,100 0 0 0 0 0 0 * OTHER FINANCING USES ** PARK IMPROVEMENTS 175,066 119,096 153,100 153,100 0 *** * 1,544,676 1,053,933 450,100 450,100 65,000 161 CAPITAL IMPROVEMENT FUND EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount % General $ 105,000 $ 15,000 ($90,000) (85.71%) Streets 192,000 50,000 (142,000) (73.96%) Parks 153,100 0 (153,100) (100.00%) Total $450,100 1 $65,000 1 ($385,100)1 (85.56%) General 1. Mobile Modular Storage Units-Police Evidence Room $15,000 0 TOTAL: $15,000 Streets 1. 2004 Street Reconstruction Program Ward 2 &TH47 Service Dr. $50,000 0 TOTAL: $50,000 Parks 1. No Projects Planned $0 0 TOTAL: $0 TOTAL GENERAL CAPITAL IMPROVEMENTS $65,000 162 10/14/03 BUDGET 2004 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS 408ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL 2004 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 GENERAL IMPROVEMENTS. 0 0 0 4221 OPERATING SUPPLIES 3,031 12,719 2,952 0 2, 0 0 4222 FOR REPAIR & MAINTENANCE 317 0 0 0 0 4225 SMALL TOOL & MINOR EQUIP 132 0 0 0 * SUPPLIES 3,480 15,671 0 0 0 4330 PROFESSIONAL SERVICES 5,676 55,446 0 0 4333 TRANSPORTATION 12 31 0 655 0 0 0 4334 ADVERTISING 120 0 0 4340 SERVICE CONTRACT-NON PROF 2,658 62,242 0 * OTHER SERVICES & CHARGES 8,466 118,374 0 0 0 4520 BUILDING 0 146,280 15,000 4530 IMP OTHER THAN BUILDING 155,415 51,498 0 105,000 0 0 0 4540 MACHINERY 294,594 0 0 4560 FURNITURE & FIXTURES 0 0 0 * CAPITAL OUTLAY 450,009 197,778 105,000 105,000 15,000 4720 OPERATING TRANSFERS 0 0 0 0 0 * OTHER FINANCING USES 0 0 0 0 0 ** GENERAL IMPROVEMENTS 461,955 331,823 105,000 105,000 15,000 163 10/14/03 BUDGET 2004 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS 408ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 STREET IMPROVEMENTS 4330 PROFESSIONAL SERVICES 0 0 0 0 0 4334 ADVERTISING 0 0 0 0 0 4340 SERVICE CONTRACT-NON PROF 0 0 0 0 0 * OTHER SERVICES & CHARGES 0 0 0 0 0 4510 LAND 0 27,450 0 0 0 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 * CAPITAL OUTLAY 0 27,450 0 0 0 4720 OPERATING TRANSFERS 907,655 575,564 192,000 192,000 50,000 * OTHER FINANCING USES 907,655 575,564 192,000 192,000 50,000 ** STREET IMPROVEMENTS 907,655 603,014 192,000 192,000 50,000 164 10/14/03 BUDGET 2004 CITY OF FRIDLEY CAPITAL IMPROVEMENT FUNDS 408ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL 2004 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 PARK IMPROVEMENTS 0 0 0 4221 OPERATING SUPPLIES 3,195 25,499 0 0 4222 FOR REPAIR & MAINTENANCE 13,566 29,888 0 * SUPPLIES 16,761 55,387 0 0 0 0 0 0 0 0 793 0 0 4330 PROFESSIONAL SERVICES 0 0 4334 ADVERTISING 0 0 0 4340 SERVICE CONTRACT-NON PROF 70,469 62,616 0 0 4350 PMTS TO OTHER AGENCIES 0 0 0 * OTHER SERVICES & CHARGES 70,469 63,409 0 0 0 0 0 0 4510 LAND 0 0 0 0 0 0 4520 BUILDING 49,686 0 4530 IMP OTHER THAN BUILDING 38,150 300 153,100 153,100 * CAPITAL OUTLAY 87,836 300 153,100 153,100 0 4720 OPERATING TRANSFERS 0 0 0 0 0 * OTHER FINANCING USES 0 0 0 0 0 ** PARK IMPROVEMENTS 175,066 119,096 153,100 153,100 0 *** CAPITAL IMPROVEMENT FUND 1,544,676 1,053,933 450,100 450,100 65,000 165 BUDGET 2004 City of Fridley State of Minnesota Five Year Capital Improvement Plan The 5-Year Capital Improvement Plan is a comprehensive list of improvements identified to meet the needs of the City for the next 5 years. A"Capital Improvement"is defined as a major expenditure of public funds for the acquisition, construction or replacement of a needed physical facility or major asset to support the City's infrastructure. The Capital Plan's objective is to provide an organized information schedule to the City Council for making policy decisions so that projects can be better evaluated against community needs and the community's ability to pay. Each year the City revises the plan document,which includes detailed information for all projects proposed for the future with emphasis on the forthcoming year. The plan sets forth the proposed schedule of specific projects by year,and the estimated cost. Annually,the council approves the following year's program thru the budgeting process. The plan is broken down as follows: Capital Improvements Plan General Capital Improvements Street Capital Improvements Parks Capital Improvements Utility Funds Improvements Plan Water Capital Improvements Sewer Capital Improvements Storm Water Capital Improvements Funds for the General Capital Improvements are obtained annually through interest income. The Street Capital Improvement fund annually receives Municipal State Aid Disbursement Funds plus interest income. Funds for the Capital Improvements are also established annually through property taxes,state aids, interest income and fees that are obtained through the platting and lot split process. The Water,Sewer,and Storm Water Capital funding occurs as a function of each of the funds within the enterprise group of accounts. The Capital Improvement Plan is incorporated into the annual budget through the Capital Improvement Fund (General,Streets,and Park Improvements),and the Utility Funds(Water,Sewer and Storm Water)budgets. 166 CAPITAL IMPROVEMENT PLAN-2004 GENERAL: 1. Mobile Modular Storage Units-Police New mobile modular storage units are needed in the Police Department evidence room to properly mark and store evidence for future court cases. The modular units roll on a track system and will increase storage capacity by two or three times the needed space in the evidence room. The cost for the storage system is$15,000 to improve the storage capacity. STREETS: 1. 2004 Street Reconstruction Program-Ward 2&TH47 Service Dr. The 2004 street reconstruction program proposes to rebuild the streets in the areas to be determined by neighborhood meetings in the summer of 2003. The project will consist of new concrete curb and gutter,new base and asphalt surface plus necessary utility repairs. The estimated project cost is$600,000. The net cost from the street fund if$50,000. PARKS: No projects. 167 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota General Capital Improvements 2003 Beginning Balance $ 879,004 Revenues Interest Income 17.580 Total Revenues $17,580 Funds Available 896,584 Projects Resurface Muni Garage Asphalt Area 75,000 Construct Impound Lot(paved&fenced) 30,000 Municipal Garage Improvements(2002 carryforward) 459,383 Total Projects $564,383 Ending Balance $ 332,201 2004 Beginning Balance $ 332,201 Revenues Interest Income 6.644 Total Revenues $6,644 Funds Available 338,845 Proiects Mobile Modular Storage Units-Police 15,000 (police evidence room) Total Projects $15,000 Ending Balance $ 323,845 168 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota General Capital Improvements 2005 $ 323,845 Beginning Balance 6.477 • Revenues Interest Income Total Revenues $6,477 330,322 Funds Available Aerial Truck for Fire 750,000 Projects Digital Community Billboard 45,000 Total Projects $795,000 $ (464,678) Ending Balance 2006 $ (464,678) Beginning Balance Revenues Interest Income /929_14 Total Revenues ($9,294) (473,972) Funds Available Proiects Salt Shed(Muni Garage) 125,000 Total Projects $125,000 $ (598,972) Ending Balance 169 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota General Capital Improvements 2007 Beginning Balance $ (598,972) Revenues Interest Income (11,979) Total Revenues ($11,979) Funds Available (610,951) Protects Fire Dept Front Entrance Remodeling 60,000 (handicap accessable,awnings&landscaping) Total Projects $60,000 Ending Balance $ (670,951) 2008 Beginning Balance $ (670,951) Revenues Interest Income (13,419) Total Revenues ($13,419) Funds Available (684,370) Projects Remodel Lower Level Lobby 25,000 Total Projects $25,000 Ending Balance $ (709,370) 170 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota General Capital Improvements Other Years Replace Inground Hoist 50,000 Total Projects $ 50,000 JW cc*Budget2004\CIRGen,Streets&Parks/General 10/20/03 171 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Streets Capital Improvements 2003 Beginning Balance $ 4,303,664 Revenues Interest Income 86,073 MSAS Reimbursement 325.000 Total Revenues $411,073 . Funds Available 4,714,737 Projects 2003 Street Reconstruction Program Ward 1 I o9 50,000 Contract Budget Cost= $ 600,000 MSAS Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100.000) 0 0 MSAS Payment to 2003 Street Fund 325,000 Total Projects $375,000 Ending Balance $ 4,339,737 * New Project or Equipment ** Relocated Project or Equipment "'" State AidConst Fund From Milage Available 2004 Beginning Balance $ 4,339,737 Revenues Interest Income 86,795 MSAS Reimbursement 325.000 Total Revenues $411,795 Funds Available 4,751,532 Projects 2004 Street Reconstruction Program Ward 2&TH47 Service Dr 50,000 Contract Budget Cost= $ 600,000 MSAS Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100.000) 0 ** TH65 Add' N&S Bound Lanes/Causeway 14 million 0 (Federal Grants) MSAS Payment to 2004 Street Fund 325,000 Total Projects $375,000 Ending Balance $ 4,376,532 172 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Streets Capital Improvements 2005 Beginning Balance $ 4,376,532 Revenues Interest Income 87,531 MSAS Reimbursement 325,000 Total Revenues $412,531 Funds Available 4,789,063 Proiects 2005 Street Reconstruction Program Ward 3 50,000 Contract Budget Cost= $ 600,000 MSAS Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100,000) 2005 Sealcoat Program(Area 6) 120,000 MSAS Payment to 2005 Street Fund 325,000 Total Projects $495,000 Ending Balance $ 4,294,063 2006 Beginning Balance $ 4,294,063 Revenues Interest Income 85,881 MSAS Reimbursement 325.000 Total Revenues $410,881 Funds Available 4,704,944 Proiects 2006 Street Reconstruction Program Ward 1 50,000 Contract Budget Cost= $ 600,000 MSAS Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100,000) 2006 Sealcoat Program(Area 7) 140,000 "" 85th Ave Trail Project 200,000 MSAS Payment to 2006 Street Fund 325,000 Total Projects $715,000 Ending Balance $ 3,989,944 173 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Streets Capital Improvements 2007 Beginning Balance $ 3,989,944 Revenues Interest Income 79,799 MSAS Reimbursement 325.000 Total Revenues $404,799 Funds Available 4,394,743 Projects 2006 Street Reconstruction Program Ward 2 50,000 Contract Budget Cost= $ 600,000 MSAS Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100,000) 2007 Sealcoat Program(Area 8) 140,000 MSAS Payment to 2007 Street Fund 325,000 Total Projects $515,000 Ending Balance $ 3,879,743 2008 Beginning Balance $ 3,879,743 Revenues Interest Income 77,595 MSAS Reimbursement 325,000 Total Revenues $402,595 Funds Available 4,282,338 Projects 2008 Street Reconstruction Program Ward? 50,000 Contract Budget Cost= $ 600,000 MSAS Reimburse= (325,000) Special Assessment= (125,000) Stormwater Transfer= (100,000) 2008 Sealcoat Program(Area 9) 140,000 MSAS Payment to 2008 Street Fund 325,000 Total Projects $515,000 Ending Balance $ 3,767,338 174 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Streets Capital Improvements Other Years Ashton Avenue Extension 110,000 Mississippi &HWY 65 Improvement 75,000 Decorative Improvements for 57th Ave HRA/Medtronic 200,000 73th Ave/73 1/2 East Reconstruction HRA 0 (Salvage Yard Redevelopment-HRA$100,000) Total Projects $ 385,000 J1 Acctgl Budget120041CIRGen,StreetsBParks/Streets 10/20/03 175 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03. State of Minnesota Parks Capital Improvements 2003 Beginning Balance $ 1,665,499 Revenues Interest Income 33,310 Current Ad Valorem 94,165 Park contributions 10.000 Total Revenues $137,475 Funds Available 1,802,974 Proiects Park Signs(02)Carry Forward 865 Commons Pk Parking Lot Repair-Phrase 1 (02)Carry Forward 69,207 Total Projects $70,072 Ending Balance $ 1,732,902 2004 Beginning Balance $ 1,732,902 Revenues Interest Income 34,658 Current Ad Valorem 95,860 Park contributions 10,000 Total Revenues $140,518 Funds Available 1,873,420 Proiects (No projects in 2004) 0 Total Projects $0 Ending Balance $ 1,873,420 176 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Parks Capital Improvements 2005 Beginning Balance $ 1,873,420 Revenues Interest Income 37,468 Current Ad Valorem 95,860 Park contributions 10.000 Total Revenues $143,328 Funds Available 2,016,748 Projects Court Surfacing/Overlays 87,000 SNC Carpet Replacement 12,000 Community Park Roof&Restroom Repairs 45,000 Total Projects $144,000 Ending Balance $ 1,872,748 2006 Beginning Balance $ 1,872,748 Revenues Interest Income 37,455 Current Ad Valorem 95,860 Park contributions 0 000 Total Revenues $143,315 Funds Available 2,016,063 Projects Court Surfacing/Overlays 46,000 Park Furnishings-Replacements 5,000 Basketball Court at FCC 25,000 Commons(south)Parking Lot 68,000 Total Projects $144,000 Ending Balance $ 1,872,063 177 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Parks Capital Improvements 2007 Beginning Balance $ 1,872,063 Revenues Interest Income 37,441 Current Ad Valorem 95,860 Park contributions 10.000 Total Revenues $143,301 Funds Available 2,015,365 Projects Court Surfacing/Overlays 63,200 Park Furnishings-Replacements 8,000 Commons Hockey Rink Replacement 15,000 Innsbruck Trail Upgrade 27,000 Portable Bleachers 30,000 Total Projects $143,200 Ending Balance $ 1,872,165 2008 Beginning Balance $ 1,872,165 Revenues Interest Income 37,443 Current Ad Valorem 95,860 Park contributions 10,000 Total Revenues $143,303 Funds Available 2,015,468 Projects Commons Park Warming House 110,000 Court Surfacing/Overlays 30,000 Total Projects $140,000 Ending Balance $ 1,875,468 178 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10120/03 State of Minnesota Parks Capital Improvements Other Years Fridley Community Center Gym 2,500,000 Dredging Farr Lake 180,000 Citizens Memorial Area 40,000 Dredging Ponds at Innsbruck 250,000 In-Line Skating Facility 55,000 Moore Lake Property Acquisitions 500,000 Creek View Park-Picnic Shelter 25,000 Skateboard Park 75,000 Madsen Park Picnic Shelter 30,000 Replace Old Picnic Shelters 125,000 Sand Dunes Boardwalk&Fence Replacement 50,000 Community Park Ballfield Drainage 530,000 Total Projects $ 4,360,000 J\AcetgSudge02004\CIP\Gen,SVeets&Parks/Parks 1020/03 179 UTILITY FUNDS CAPITAL IMPROVEMENT-2004 WATER: 1. Well Repair No. 13 Provide preventive maintenance repairs to wells per the program schedule by removing and inspecting the column pipe, shafts, pumps and motor. This program ensures that the City water system continues to have constant water supply with a minimum amount of interruptions. The estimated City cost is$20,000. 2. Street project-Watermain Replacement Repair or replace watermains on an as-needed basis during the current year street project. Depending on the need, the estimated cost is$10,000. 3. Replace Marion Hills Reservoir Demolish existing wire wound concrete reservoir. Construct new steel tank reservoir. Existing tank is severly deteriorated and cannot be economically repaired any longer. The estimated project cost is$550,000. SEWER: 1. Miscellaneous Sewer Line Repairs with Street Projects Repair sanitary sewer lines&connections on an as needed basis during current year street project. Estimated cost is$25,000. 2. Reline 10 in.CPM Sewer Line Reline 2,000 feet of 10-inch CPM pipe from Moore Lake to Jefferson Street. Relining the existing pipe will help or prevent future breaks and eliminate costly groundwater infiltration. Estimated cost is$80,000. STORM: 1. Miscellaneous Storm Sewer Line Repairs in Conjunction With Street Projects Repair storm sewer catch basins&pipe on as needed basis during current year street project. The estimated cost is$25,000. 2. Joint Sealing of Storm Lines:75th Ave.—Central Ave.to Haves Ave. Joint sealing of approximately 640 feet of 36 inch RCP on 75th Ave from Central Ave to Hayes Ave. Joint sealing of the pipe will eliminate groundwater infiltration which can create sinkholes and other settlements of the above street. The estimated project cost is$50,000. 3. Clean Water Partnership(Springbrook Nature Center) Implement the final Phase of the Clean Water Partnership grant project for the Springbrook Nature Center ponds and the Springbrook Creek entering the Nature Center. The cost to the City is$16,000 per year for a three year period. • 180 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Water Capital Improvements 2003 Original Current Repair well#1 & 11 65,000 36,000 Street Project-watermain replacement 100,000 2,000 Feasibility studies: 230,000 32,000 1)replacement vs interior repair,exterior inspection repair&painting of 1 1/2 MG standpipe at 53rd&Johnson St. 2)expand the artificial high pressure zone Hickory Dr watermain replacement- 100,000 160,000 69th Way to 70th Cir. Repair to well#2 0 42,500 (Budgeted for 2004,due to emergency done June 2003) Total $495,000 $272,500 2004 Repair well 13 20,000 Street Project-watermain replacement 10,000 Marion Hills tower replacement 550,000 Total $580,000 2005 Repair Wells#6&7 60,000 Street Project-watermain replacement 100,000 Recondition Commons WTP (Total=$790,000) Useful Life replace main electrical service 25 yrs 30,000 replace filter valves&actuators 25 yrs 200,000 install chemical feed system modifications 20 yrs 70,000 replace filter media 15 yrs 300,000 replace backwash electronics 10 yrs 190,000 (Needed to comply with reduced radionucleide standards of water systems by 2007). Re-roof Commons WTP 50,000 Commons Park GAC Plant (Superfund Dollars/Grant) 0 (Rescheduled from 2002&then 2004. Cost approx.$3,500,000) Total $1,000,000 181 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Water Capital Improvements 2006 Repair Wells#3&9 65,000 Street Project-watermain replacement 100,000 Interior repair&painting,exterior inspection,repair 150,000 &painting of 1/2 MG elevated tank @ Commons Park Watermain Lining 83rd Ave RR-Main 150,000 Total $465,000 2007 Repair wells#4&8 65,000 Street Project-watermain replacement 100,000 Water Tower#2-inspect interior/exterior,repair and paint 100,000 Eliminate dead end lines-66th Ave to 67th Ave. 30,000 Total $295,000 2008 Repair wells#5, 12&10 90,000 Reconstruct alley to pump house#2,4&6 60,000 Re-roof Locke Park WTP 50,000 Eliminate dead end line at 73 1/2 Ave to Onandaga 250ft 20,000 Total $220,000 182 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Water Capital Improvements Other Years Eliminate dead end line: Talmage Way to 75th Way 350ft 25,000 Benjamin to McKinley 350ft 25,000 Fireside Dr.connection- Fireside Dr to Central Ave. 650ft 30,000 Install VFD at well#8 50,000 Install VFD at well#9 50,000 Replace Watermain Gardena-Central to Tennison 200,000 Replace watemiain University Ser Dr West- 150,000 73rd to Osborne Replace filter media at: Locke Park (2012) 200,000 Water treatment plant#3 (2015) 300,000 Total $1,030,000 J\Acctg\Budget\2004\CIP\04 Water,Sewer&Storm 10/20/03 • 183 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Sewer Capital Improvements 2003 Misc sewer line repairs with street project(if needed) 25,000 - - _ 0 Vactor-sewer cleaning machine 60,000 Total $85,000 2004 Misc sewer line repairs with street project(if needed) 25,000 Reline 10"CPM sewerline from Moore Lake to Jefferson St- 80,000 2000 ft Total $105,000 2005 Misc sewer line repairs with street project(if needed) 25,000 Rice Creek easement 10"VCP-2000 ft 80,000 Remote access control for lift stations 50,000 Total $ 155,000 184 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Sewer Capital Improvements 2006 Misc sewer line repairs with street project(if needed) 25,000 Moore Lake easement-east side of lake 8"CIP-2000 ft 80,000 Total §.121000, 2007 Misc sewer line repairs with street project(if needed) 25,000 Reline sanitary lines : Miss River easement-Craigbrook to 79th 8"VCP&CIP- 90,000 1700 ft Replace Cheri Lane lift station with Gorman Rupp 40,000 submersable enclosed pump station Total $ 155,000 2008 Misc sewer line repairs with street project(if needed) 25,000 Reline sanitary lines : Central to Hwy 65 10"VCP-2000 ft 90,000 Total $115,000 185 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Sewer Capital Improvements Other Years Sewer Line 73 &73 1/2 Reconstruct 50,000 (Salvage Yard Redevelopment) Total $50,000, JWcctg\Budget\2004\CIP\04 Water,Sewer&Strom/Sewer 10/20/03 186 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Storm Capital Improvements 2003 Misc storm sewer line repair/street project upgrade (if needed) 25,000 Storm sewer extension - Hughes Ave 50,000 Clean Water Partnership (Springbrook Nature Center) 16,000 Total $91.000. 2004 Misc storm sewer line repair/street project upgrade(if needed) 25,000 Joint Sealing of Storm Lines: 50,000 75th Ave. -Central Ave to Hayes Ave. Clean Water Partnership (Springbrook Nature Center) 16,000 Total $91.000 2005 Misc storm sewer line repair/street project upgrade(if needed) 25,000 Automated Controls @ Locke Lake Dam 50,000 Total $75.000 187 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Storm Capital Improvements 2006 Miscellaneous Street Project Upgrades 25,000 Norton Creek Repair 50,000 Total 1.7.1100. 2007 Miscellaneous Street Project Upgrades 25,000 Harris Pond ditch replacement 60,000 Moore Lake ditch replacement 25,000 Total $110,000 2008 Miscellaneous Street Project Upgrades 25,000 Storm sewer line 73rd &731/2 Ave 50,000 Total $75.000 188 5 YEAR CAPITAL IMPROVEMENT PLAN BUDGET 2004 City of Fridley As of 10/20/03 State of Minnesota Storm Capital Improvements Other Years Oak Glen Creek-erosion control 50,000 Springbrook Creek Bank stabilization 75,000 East of East River Road NPDES sedimentation pond-Col Ht boarder east of Central 50,000 Total $ 175,000 J\Acctg\Budget\2004\CIP\04 Water,Sewer&Storm/Storrn 10/20/03 189 BUDGET 2004 This page intentionally left blank 190 ENTERPRISE FUNDS Enterprise Funds are used to account for the operations of self-supporting governmental activities which render services or goods to the public. The accounting records are maintained on an accrual basis. The reporting for enterprise funds is similar to comparable private enterprises. Creditors, legislators or the general public can evaluate the performance of a municipal enterprises on the same basis as they can the performance of investor-owned enterprises. Public Utilities Fund This fund accounts for the operations of the City-owned water, sewer and storm water systems. Liquor Fund This fund accounts for the operation of two off-sale liquor establishments. BUDGET 2004 WATER FUND Retained Earnings Summary Fund 601 Water Fund ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 2001 2002 2003 12/31/03 2004 Retained Earnings January 1 7,249,301 7,317,934 7,436,466 7,214,869 7,274,879 Revenues 1,811,079 1,694,462 1,836,226 1,808,497 1,717,512 Funds Available 9,060,380 9,012,396 9,272,692 9,023,366 8,992,391 Expenses 1,860,475 1,915,556 1,986,811 1,866,516 1,908,186 Net Income (49,396) (221,094) (150,585) (58,019) (190,674) Retained Earnings December 31 Prior to Credit 7,199,905 7,096,840 7,285,881 7,156,850 7,084,205 Credit arising from transfer of depreciation on contributed capital 118,029 117,953 118,029 118,029 117,953 Retained Earnings December 31 7,317,934 7,214,793 7,403,910 7,274,879 7,202,158 CIP Figure for 4 Years Out 2,075,000 2,340,000 1,980,000 191 i 11/06/03 BUDGET 2004 CITY OF FRIDLEY WATER FUND 601RSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 WATER FUND 601-0000-341.06-11 ADMINISTRATIVE CHARGES 0 0 0 0 0 1 601-0000-362.10-70 INTEREST EARNINGS 145,219 66,983 150,000 145,218 55,000 601-0000-362.11-70 UNREALIZED GAIN/LOSS 4,310 9,632 0 4,310 0 601-0000-362.51-60 SALE OF MISC PROPERTY 578 0 0 0 0 601-0000-362.52-80 FIXED ASSET-GAIN/LOSS 2,000 12,768 0 0 0 601-0000-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 601-0000-371.10-00 WATER SALES 1,565,309 1,515,912 1,593,130 1,565,309 1,565,500 601-0000-371.20-00 WATER FLAT RATE SALES 7,947 10,620 8,000 7,946 10,620 601-0000-371.50-00 CONNECT/RECONNECT FEES 730 1,350 750 730 1,000 601-0000-371.60-00 PENALTIES/FORFEIT DISCONT 42,752 35,405 40,000 42,751 40,000 601-0000-371.70-00 METER SALES 8,743 9,080 9,000 8,743 9,000 601-0000-371.80-00 WATER TAPPING & MISC. 19,333 17,927 20,000 19,332 20,000 601-0000-392.01-00 TRANSFER FROM OTHER FUNDS 14,158 14,784 15,346 14,158 16,392 II * WATER FUND 1,811,079 1,694,461 1,836,226 1,808,497 1,717,512 1 192 11/06/03 BUDGET 2004 CITY OF FRIDLEY WATER FUND 601ESUM EXPENDITURE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CAPITAL IMPROVEMENT * SUPPLIES 0 630 0 0 0 * OTHER SERVICES & CHARGES 11,733 80,360 0 11,733 0 * CAPITAL OUTLAY 0 0 0 0 0 ** CAPITAL IMPROVEMENT 11,733 80,990 0 11,733 0 POWER AND PUMPING * SUPPLIES 3,727 4,191 3,600 3,725 3,600 * OTHER SERVICES & CHARGES 255,995 192,299 255,500 255,993 235,160 * CAPITAL OUTLAY 0 0 0 0 0 ** POWER AND PUMPING 259,722 196,490 259,100 259,718 238,760 PURIFICATION * SUPPLIES 67,788 84,226 68,400 67,788 71,400 * OTHER SERVICES & CHARGES 30,781 35,752 37,000 37,681 29,500 * CAPITAL OUTLAY 0 0 0 0 0 ** PURIFICATION 98,569 119,978 105,400 105,469 100,900 TRANSMISSION/DISTRIBUTION * PERSONAL SERVICES 308,795 316,251 359,284 308,790 316,317 * SUPPLIES 90,698 72,581 61,100 90,692 58,700 * OTHER SERVICES & CHARGES 88,934 84,271 86,385 88,930 86,385 * CAPITAL OUTLAY 0 0 0 0 0 ** TRANSMISSION/DISTRIBUTION 488,427 473,103 506,769 488,412 461,402 ADMINISTRATION * PERSONAL SERVICES 245,448 262,579 267,513 245,443 271,574 * SUPPLIES 143 215 300 293 300 * OTHER SERVICES & CHARGES 610,649 647,097 723,197 614,030 688,158 * OTHER FINANCING USES 3,076 3,204 3,300 3,076 3,360 193 11/06/03 BUDGET 2004 CITY OF FRIDLEY WATER FUND 601ESUM EXPENDITURE SUMMARY I ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 ** ADMINISTRATION 859,316 913,095 994,310 862,842 963,392 I DEBT SERVICE-1991A BONDS * DEBT SERVICE 4,365 4,061 0 0 0 ** DEBT SERVICE-1991A BONDS 4,365 4,061 0 0 0 - DEBT SERVICE-1992B BONDS * DEBT SERVICE 17,203 15,221 13,240 17,203 10,590 ** DEBT SERVICE-1992B BONDS 17,203 15,221 13,240 17,203 10,590 DEBT SERVICE-1994A BONDS * DEBT SERVICE 2,541 1,972 1,505 2,539 910 ** DEBT SERVICE-1994A BONDS 2,541 1,972 1,505 2,539 910 DEBT SERVICE-1996A BONDS. * DEBT SERVICE 71,978 67,455 63,175 71,978 58,175 ** DEBT SERVICE-1996A BONDS 71,978 67,455 63,175 71,978 58,175 DEBT SERVICE-1998A BONDS, * OTHER SERVICES & CHARGES 1,695 1,500 0 1,695 0 * DEBT SERVICE 44,928 41,695 43,312 44,927 39,297 ** DEBT SERVICE-1998A BONDS 46,623 43,195 43,312 46,622 39,297 DEBT SERVICE-2004A BONDS * DEBT SERVICE 0 0 0 0 34,760 ** DEBT SERVICE-2004A BONDS 0 0 0 0 34,760 1,860,477 1,915,560 1,986,811 1,866,516 1,908,186 194 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 601 Water Fund Public Works Water PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Provide acceptable water quality to all Fridley customers throughout the year ACTIVITIES la Water sampling&tests Continuous 1500 hours Absorbed Iron 135 samples Manganese 160 Chlorine 485 Fluoride 195 Bacteria 420 VOC 12 Miscellaneous 400 Lead&Copper 30 Radon 2 Radionucleides 4 Trihalomethanes Haloacetic Acids lb Backwashing 2080 hours Absorbed Commons Water Treatment Plant Daily 260/yr Locke Park Water Treatment Plant 3 times/week 156/yr Well#12 Water Treatment Plant 3 times/week 156/yr 1 c Flush hydrants Spring/Fall 2136/yr 650 hours Absorbed ld Inspect filters/3 plants Winter 11/yr 64 hours Absorbed 1 e Change/mix chemicals for treatment Continuous 3 plants 104 hours Absorbed 2 pump houses OBJECTIVE#2 Ensure that our source water is safe&of high quality ACTIVITIES 2a Test for TCE whenever Jordan wells are run Monthly 20/yr 40 hours Absorbed 2b Test&sample 13 wells(raw water),3 filter Annually 1 24 hours Absorbed plants,TCAAP,system supply 2c Continue to work with the MPCA to develop 1 plan 4 wells Grant Funded plans for a filter plant expansion to treat the TCE in the water pumped from the Jordan aquifer. 195 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 601 Water Fund Public Works Water PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 I Remain in compliance with all State&Federal 1 regulations concerning treatment&operations 1 ACTIVITIES 3a Prepare consumer confidence report& Annually by July 1 1 40 hours Absorbed distribute to all customers 3b Prepare quarterly report for MPCS per permit Quarterly 4 32 hours Absorbed requirements 1 3c Prepare semi-annual report for MCES permit Jan&July 2 16 hours Absorbed requirements 3d Attend continuing educational classes to Throughout year 18 144 hours Absorbed maintain operation certificate 3e Safety checks(OSHA) Monthly 15 bldgs x 12= 24 hours Absorbed 180 3f Wellhead Protection Program:gather Continuous through 1 major 1000 hours Absorbed information,submit info in required format 2004 document 3g Respond to Gopher State One-Call requests Continuous 1600 1600 hours Absorbed OBJECTIVE#4 Maintain the distribution system ACTIVITIES 4a Respond to customer requests for service Daily 425 425 hours Absorbed 4b Check for customer water leaks,etc As needed 52 40 hours Absorbed 4c Repair watermain breaks As needed 30 800 hours Absorbed 4d Hydrant repair As needed 182 832 hours Absorbed 4e Respond to system alarms As needed 80 80 hours Absorbed 4f Supervise construction&repair activities As needed 52 464 hours Absorbed 4g Maintain water meters: Readings Monthly 12 624 hours Absorbed Replacements As needed 200 260 hours Absorbed Troubleshoot As needed 24 48 hours Absorbed Install radio read devices in commercial/industrial 6 months 20 80 hours Absorbed areas 4h Water lateral maintenance including HRA As needed 12 192 hours Absorbed abandonment's 4i Unthaw frozen water laterals As needed 6 24 hours Absorbed 4j Gate valve maintenance/inspection Mar-Oct 250 500 hours Absorbed 196 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 601 Water Fund Public Works Water PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#5 Wellhouse&filter plant maintenance ACTIVITIES 5a Maintain compressors,dehumidifiers,motors As needed 3 filter plants, 500 hours Absorbed &pumps 12 buildings 5b Maintain chlorinators,ammoniators, injectors As needed 1000 hours Absorbed &generators 5c Repair minor electrical problems As needed 1000 hours Absorbed 5d Seasonal preparation of building Spring/Fall 32 hours Absorbed OBJECTIVE#6 Assist other departments in emergencies such as snow&ice control ACTIVITIES 6a Assist other departments in emergencies As needed 6 times 240 hours Absorbed Winter/Spring OBJECTIVE#7 Add new gate valves where needed ACTIVITIES 7a Examine"as builts"for current valve 6 months Absorbed placements 7b Establish priority areas,such as hwy crossings 6 months Absorbed 7c Install additional valves Unknown OBJECTIVE#8 Improve water pressure in the North Innsbruck area ACTIVITIES 8a Use water system model developed by BRAA Complete by 4/1/04 Absorbed in 2003 to evaluate watermain capacity and demand 8b Develop plan to increase pressure in the N. Complete by 8/1/04 Absorbed Innsbruck area(if possible) 8c. Construct Improvement to system pressure Complete by 6/1/05 Unknown until Unused 2002 completion of study Budget 197 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 601 Water Fund Public Works Water PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#9 Renovate Marion Hills Reservior ACTIVITIES 9a Contract for Design of Marion Hills Reservior 1 plan 1 plan $75,000 Unused 2002 renovation based on recommendations of the Budget 2003 Feasibility Study by BRAA. 9b. Construct Improvement Complete over 1 project $550,000 New Money winter low usage months In the water department there are 5 full-time employees&2 seasonal employees. This does not consider 1200 hours of vacation or wellness. 198 WATER FUND - SUMMARY EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Power and Pumping $259,100 $238,760 ($20,340) (7.85%) Purification 105,400 100,900 (4,500) (4.27%) Transmission/Distribution 506,769 461,402 (45,367) (8.95%) Administration 994,310 963,392 (30,918) (3.11%) Debt Service 121,232 143,732 22,500 18.56% Total $ 1,986,811 1 $ 1,908,186 1 ($78,625)1 (3.96%) 199 WATER - POWER & PUMPING EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget _ Amount Personal Services $0 $0 $0 0% Supplies 3,600 3,600 0 0% Other Services/Charges 255,500 235,160 (20,340) (7.96%) Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $259,100 I $238,760 I ($20,340)1 (7.85%) Personal Services Supplies Other Services/Charges 1. Utility Services: (-$20,000) Reflects savings from our"off peak"program with Xcel Energy. Under this program,we go off Xcel and onto our own generators during peak energy periods. These are the same generators that we purchased for the year 2000. Capital Outlay 200 11/06/03 BUDGET 2004 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 POWER AND PUMPINQ POWER AND PUMPING 4212 FUELS & LUBES 0 0 0 0 0 4221 OPERATING SUPPLIES 2,110 1,738 100 2,109 100 4222 FOR REPAIR & MAINTENANCE 1,617 2,348 3,500 1,616 3,500 4225 SMALL TOOL & MINOR EQUIP 0 105 0 0 0 * SUPPLIES 3,727 4,191 3,600 3,725 3,600 4332 COMMUNICATION 4,237 3,434 4,200 4,237 3,860 4338 UTILITY SERVICES 224,282 176,566 235,000 224,281 215,000 4340 SERVICE CONTRACT-NON PROF 27,476 12,299 16,300 27,475 16,300 * OTHER SERVICES & CHARGES 255,995 192,299 255,500 255,993 235,160 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** POWER AND PUMPING. 259,722 196,490 259,100 259,718 238,760 *** POWER AND PUMPING 259,722 196,490 259,100 259,718 238,760 / • 201 WATER - PURIFICATION EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $0 $0 $0 0% Supplies 68,400 71,400 3,000 4.39% Other Services/Charges 37,000 29,500 (7,500) (20.27%) Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $ 105,400 1 $ 100,900 1 ($4,500)1 (4.27%) Personal Services Supplies 1. Repair and Maintenance Supplies: (+$3,000) Reflects changes in actual costs for water treatment chemicals. Other Services/Charges 1. Professional Services: (-$6,000)Reflects decision not to hire Bruce A. Liesch & Associates to monitor nine test wells. The testing is being done by MPCA. 2. Services Contracted-Non Professional: (-$1,500) Reflects savings realized by publishing water quality report in City newsletter. Capital Outlay 202 • 11/06/03 BUDGET 2004 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 PURIFIC•'IT N PURIFICATION 4221 OPERATING SUPPLIES 0 0 0 0 0 4222 FOR REPAIR & MAINTENANCE 67,788 84,116 68,400 67,788 71,400 4225 SMALL TOOL & MINOR EQUIP 0 110 0 0 0 * SUPPLIES 67,788 84,226 68,400 67,788 71,400 4330 PROFESSIONAL SERVICES 0 0 6,000 6,000 0 4331 DUES & SUBSCRIPTIONS 1,770 4,157 1,800 1,770 1,800 4334 ADVERTISING 169 100 0 169 0 4338 UTILITY SERVICES 0 0 0 0 0 4340 SERVICE CONTRACT-NON PROF 27,462 30,115 26,300 27,462 24,800 4341 RENTALS 1,380 1,380 2,000 1,380 2,000 4350 PMTS TO OTHER AGENCIES 0 0 900 900 900 * OTHER SERVICES & CHARGES 30,781 35,752 37,000 37,681 29,500 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** PURIFICATION 98,569 119,978 105,400 105,469 100,900 *** PURIFICATION 98,569 119,978 105,400 105,469 100,900 203 WATER - TRANSMISSION/DISTRIBUTION EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $359,284 $316,317 ($42,967) (11.96%) Supplies 61,100 58,700 (2,400) (3.93%) Other Services/Charges 86,385 86,385 0 0% Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% • Total $506,769 I $461,402 I ($45,367)1 (8.95%) Personal Services 1. (-$51,015) Reflects the removal of one maintainer position that had been budgeted for several years but not filled. 2. This budget includes funding for four full-time water maintainers and a supervisor. It also includes$15,5864 for seasonal employees. Supplies 1. Repair and Maintenance Supplies:The low budget vs. actuals reflects the use of capital improvement funding for project-related hydrant changeouts. Other Services/Charges 1. Dues and Subscriptions: $9,000 of the amount budgeted is for well permits from the State of Minnesota. Capital Outlay 1. We plan to spend $25,000 to replace a 3/4 ton pickup truck with a 1/2 ton pickup truck. The vehicle being replaced is a 1993 Ford. • 204 11/06/03 BUDGET 2004 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 TRANSMISSION/DISTRIBUTION TRANSMISSION/DISTRIBUTION 4101 FULL TIME EMPLOYEE - REG 176,463 190,261 253,726 176,463 227,256 25,061 31,255 15,812 4102 FULL TIME EMPLOYEE - OT 31,255 20,936 12,897 10,851 14,770 4104 TEMPORARY EMPLOYEE - REG 10,851 10,776 0 0 0 4105 TEMPORARY EMPLOYEE - OT 0 0 32,396 35,481 0 32,395 0 4112 EMPLOYEE LEAVE 0 0 0 4113 SEVERANCE & SEPARATION 0 0 4120 MEDICARE CONTRIBUTION 3,781 3,810 4,387 3,780 3,835 4121 PERA CONTRIBUTION 12,389 13,163 14,032 12,388 13,442 4122 FICA CONTRIBUTIONS 16,165 16,292 18,760 16,165 16,392 4131 HEALTH INSURANCE 3,350 5,450 12,615 3,349 12,288 272 361 175 362 4132 DENTAL INSURANCE 176 288 240 255 4133 LIFE INSURANCE 240 245 4134 CASH BENEFITS 11,129 9,839 11,232 11,129 6,552 4140 UNEMPLOYMENT COMPENSATION 4150 WORKERS COMPENSATION 5,954 5,058 5,925 5,954 5,353 4170 WORK ORDER TRANSFER-LABOR 4,646 4,668 0 4,646 0 * PERSONAL SERVICES 308,795 316,251 359,284 308,790 316,317 4212 FUELS & LUBES 6,209 5,727 8,200 6,208 7,200 4217 CLOTHING/LAUNDRY ALLOW 4,400 4,482 4,058 4,400 4,481 800 475 800 4220 OFFICE SUPPLIES 476 91 4221 OPERATING SUPPLIES 2,115 769 900 2,114 900 • 4222 FOR REPAIR & MAINTENANCE 67,958 52,360 38,400 67,957 38,400 4225 SMALL TOOL & MINOR EQUIP 1,543 5,243 3,400 1,543 2,000 4229 WORK ORDER TRANSFER-PARTS 7,915 4,333 5,000 7,914 5,000 * SUPPLIES 90,698 72,581 61,100 90,692 58,700 4330 PROFESSIONAL SERVICES 723 2,289 2,230 723 2,230 4331 DUES & SUBSCRIPTIONS 6,291 5,826 9,455 6,291 9,455 4332 COMMUNICATION 1,497 1,423 1,350 1,496 1,350 7 645 950 1,557 950 1,55 4333 TRANSPORTATION 160 400 4334 ADVERTISING 161 0 400 4337 CONFERENCES & SCHOOLS 1,572 2,258 2,000 1,572 2,000 4338 UTILITY SERVICES 6,070 5,265 6,200 6,069 6,200 70,547 63,500 4340 SERVICE CONTRACT-NON PROF 70,547 65,856 63,500 300 515 300 4341 RENTALS 516 709 * OTHER SERVICES & CHARGES 88,934 84,271 86,385 88,930 86,385 4540 MACHINERY 0 0 0 0 0 p 0 0 0 0 * CAPITAL OUTLAY ** TRANSMISSION/DISTRIBUTION 488,427 473,103 506,769 488,412 461,402 *** TRANSMISSION/DISTRIBUTION 488,427 473,103 506,769 488,412 461,402 205 WATER - ADMINISTRATION EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $267,513 $271,574 $4,061 1.52% Supplies 300 300 0 0% Other Services/Charges 723,197 688,158 (35,039) (4.85%) Capital Outlay 0 0 0 0% Other Financing Uses 3,300 3,360 60 1.82% Total $994,310 1 $963,3921 ($30,918)1 (3.11%) Personal Services 1. There are two utility billing clerks budgeted here. Supplies Other Services/Charges 1. Communication: (-$3,245) Reflects changing from phone-based telemetry to radio-based telemetry. 2. Printing and Binding:The$24,000 listed here is our contract for generation and mailing of utility bills. 4; S e (-4-- v 3. Conferences and Schools: (-$3,070)Reflects the elimination of HTE training for those employees. • Capital Outlay it 206 11/06/03 BUDGET 2004 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 ADMINISTRATION 4101 FULL TIME EMPLOYEE - REG 52,273 57,719 68,411 52,272 0 4102 FULL TIME EMPLOYEE - OT 0 0 4107 ADMINISTRATIVE CHARGES 170,000 177,000 181,000 170,000 181,000 10,734 10,180 0 10,734 4112 EMPLOYEE LEAVE 929 903 1,036 4120 MEDICARE CONTRIBUTION 903 922 4121 PERA CONTRIBUTION 3,264 3,747 3,783 3,263 3,951 4122 FICA CONTRIBUTIONS 3,862 3,942 3,972 3,861 4,430 2,234 8,559 8,909 2,233 9,176 4131 HEALTH INSURANCE 180 67 181 4132 DENTAL INSURANCE 68 181 96 98 96 96 102 4133 LIFE INSURANCE 0 1,755 0 4134 CASH BENEFITS 1,755 0 4150 WORKERS COMPENSATION 259 231 • 233 259 242 * PERSONAL SERVICES 245,448 262,579 267,513 245,443 271,574 0 100 100 100 4220 OFFICE SUPPLIES 0 150 143 150 4221 OPERATING SUPPLIES 143 215 4222 FOR REPAIR & MAINTENANCE 0 0 50 50 50 * SUPPLIES 143 215 300 293 300 4330 PROFESSIONAL SERVICES 4,773 2,430 17,840 4,772 18,040 4332 COMMUNICATION 18,082 18,381 20,860 18,082 17,615 0 0 15 15 15 4333 TRANSPORTATION 300 300 300 4334 ADVERTISING 0 0 4335 PRINTING & BINDING 9,888 22,544 24,000 9,888 24,000 4336 INSURANCE-NON PERSONNEL 15,123 14,362 16,800 15,123 14,702 4337 CONFERENCES & SCHOOLS 0 0 3,070 3,070 4340 SERVICE CONTRACT-NON PROF 8,508 17,517 8,550 8,507 10,650 4342 DEPRECIATION 421,553 433,258 489,662 421,552 578,766 4343 DEPRECIATION-CONTRIBUTED 118,029 117,953 118,100 118,029 0 0 4345 LOSS ON ASSET RETIREMENT 0 0 4348 COST OF GOODS SOLD 14,693 20,652 24,000 14,692 24,000 * OTHER SERVICES & CHARGES 610,649 647,097 723,197 614,030 688,158 4720 OPERATING TRANSFERS 3,076 3,204 3,300 3,076 3,360 * OTHER FINANCING USES 3,076 3,204 3,300 3,076 3,360 ** ADMINISTRATION 859,316 913,095 994,310 862,842 963,392 *** ADMINISTRATION 859,316 913,095 994,310 862,842 963,392 207 WATER - DEBT SERVICE EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount 1992B Bonds 13,240 10,590 (2,650) (20.02%) 1994A Bonds 1,505 910 (595) (39.53%) 1996A Bonds 63,175 58,175 (5,000) (7.91%) 1998A Bonds 43,312 39,297 (4,015) (9.27%) 2004A Bonds 0 34,760 34,760 100% Total $ 121,232 I $ 143,732 I $22,500 I 18.56% 208 11/06/03 BUDGET 2004 CITY OF FRIDLEY WATER FUND 601ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 DEBT SERVICE-19928 BONDS DEBT SERVICE-1992B BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 17,203 14,748 13,240 17,203 10,590 4620 FISCAL AGENT FEES 0 473 0 0 0 4625 BOND ISSUANCE COSTS 0 0 0 0 0 * DEBT SERVICE 17,203 15,221 13,240 17,203 10,590 DEBT SERVICE-1994A BONDS DEBT SERVICE-1994A BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 2,428 1,848 1,505 2,427 910 4620 FISCAL AGENT FEES 113 124 0 112 0 4625 BOND ISSUANCE COSTS 0 0 0 0 0 * DEBT SERVICE 2,541 1,972 1,505 2,539 910 • DEBT SERVICE-1996A BONDS, DEBT SERVICE-1996A BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 71,978 67,455 63,175 71,978 58,175 4620 FISCAL AGENT FEES 0 0 0 0 0 ' 4625 BOND ISSUANCE COSTS 0 0 0 0 0 * DEBT SERVICE 71,978 67,455 63,175 71,978 58,175 DEBT SERVICE-1998A BONDS DEBT SERVICE-1998A BONDS 4330 PROFESSIONAL SERVICES 1,695 1,500 0 1,695 0 * OTHER SERVICES & CHARGES 1,695 1,500 0 1,695 0 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 44,669 41,436 43,312 44,669 39,297 4620 FISCAL AGENT FEES 259 259 0 258 0 4625 BOND ISSUANCE COSTS 0 0 0 0 0 * DEBT SERVICE 44,928 41,695 43,312 44,927 39,297 DEBT SERVICE-2004A BONDS DEBT SERVICE-2004A BONDS 4610 INTEREST EXPENSE 0 0 0 0 34,760 * DEBT SERVICE 0 0 0 0 34,760 **** WATER FUND 1,860,477 1,915,560 1,986,811 1,866,516 1,908,186 209 • CITY OF FRIDLEY WATER FUND PROJECTIONS INCOME I EXPENSE PROJECTIONS Actual Budgeted •'Budgeted Projected Projected Projected Projected 2002 2003 2004 2005 2006 2007 2008 0-5,000,000 gls 1.04 1.08 • 1.10 1.13 1.16 1.18 1.21 over 5,000,000 gls 1.09 1.13 1.15 1.18 1.21 1.24 1.27 Rate Change Projections(%) +3.8% +1.8% +2.5% +2.5% +2.5% +2.5% Actual Budgeted Budgeted Projected Projected Projected Projected 2002 2003 2004 2005 2006 2007 2008 Gallons Sold(thousands) 0-5,000,000 (estimated) 1,296,093 1,234,639 1,350,000 1,350,000 1,350,000 1,350,000 1,350,000 5,000,001-999,999,999 (estimated) 65,349 88,661 70,000 70,000 70,000 70,000 70,000 Operating Revenues Water Sales 1,515,912 1,593,130 1,565,500 1,608,100 1,637,200 1,679,800 1,722,400 Flat Rate Sales 10,620 8,000 10,620 10,620 10,620 10,620 10,620 Other Revenue 76,530 69,750 70,Q 71,750 73,544 75,382 77 267 Total Operating Revenues 1,603,062 1,670,880 1,646 1, 20 1,690,470 1,721,364 1,765,802 1,810,287 Estimated Expenditure Increases 2.5% 2.5% 2.5% 2.5% Operating Expenses Personal Services 578531 626,797 587 891 602588 617553 633,094 648522 Supplies 161543 133,400 134500 137,350 140,784 144503 147511 Other Services and Charges 488,567 494520 ?; ,`4601437 471548 483,747 495,840 508,236 Depredation 433,258 489562 .'41 557596 578,766 654,286 744,456 863526 nj Contributed Depredation 117553 118,100 ;•. ;_ - - - -' Total Annual Change in Depreciation(New) 21,070' 75,520 90,170 119,470 145070 O Total Operating Expenses 1,780,452 1,862,279 '-A '`. -.1,761;094, 1,866,172 1,986,639 2,137,164 2,314,065 Operating Income (177,390) (191,399) `14;974) (175,702) (265,276) (371,362) (503,778) Non-Operating Revenues(Exps.) Interest Income 76,615 150 000 •'55,000 50,000 36,000 23,000 17,000 Intergovernmental Revenues Debt Service (131504) (121 233) 't (143,732) (147542) (133,104) (118,105) (55,063) Gain/Loss on Disposition of Fixed Assets - ' " _ Operating Transfer In(Out) 11,580 12,046 13 0 32 13,358 13,692 14,034 14 385 Total Non-Operating Revenues/Expenses (43,709) 40,813 (75,700) (84,184) (83,412) (81,071) (23,678) Net income (221,099) (150,586) (190,674) (259,8866) (348,687) (452,433), (527,456) Net Increase(Decrease)In cash (178,518) (70,324) '. '::' '(452,232) (925,682) (394,066) (223,087) (27,780) Cash and Cash Equivalents January 1 2,979,198 2,800,680 2,730,356 2,278,125 1,352,442 958,377 735,290 Cash and Cash Equivalents December 31 2,800,680 2,730,356 ' 2,278,125 1,352,442 958,377 735,290 707,510 Accumulated Depreciation at 12/31 Y/E 7,266,876 7,874,638 8,453,404_ 9,195,990 9,940,446 10,804,372 11,813,368 At 6/4/03 division meeting,Rick Informed me that we needed to move the associated costs and grant reimbursement for the$6,000,000 GAC plant to the year 2005. 11/3/03 Update to$6,000,000 GAC plant. Due to state cutbacks in LGA revenue,the GAC plant has been taken out of capital projects. BUDGET 2004 SEWER FUND Retained Earnings Summary Fund 602 Sewer Fund ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 2001 2002 2003 12/31/03 2004 Retained Earnings January 1 5,270,050 5,449,274 5,834,261 5,636,145 5,749,898 Revenues 3,197,389 3,187,047 3,432,742 3,432,742 3,337,460 Funds Available 8,467,439 8,636,321 9,267,003 9,068,887 9,087,358 Expenses 3,143,838 3,125,849 3,444,662 3,444,662 3,570,434 Net Income 53,551 61,198 (11,920) (11,920) (232,974) Retained Earnings December 31 Prior to Credit 5,323,601 5,510,472 5,822,341 5,624,225 5,516,924 Credit arising from transfer of depreciation on contributed capital 125,673 125,673 125,673 125,673 125,673 Retained Earnings December 31 5,449,274 5,636,145 5,948,014 5,749,898 5,642,597 CIP Figure for 4 Years Out 565,000 520,000 530,000 211 11/06/03 BUDGET 2004 CITY OF FRIDLEY SEWER FUND 602RSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 1 SEWER FUND 602-0000-362.10-70 INTEREST EARNINGS 147,872 73,414 155,000 155,000 57,000 602-0000-362.11-70 UNREALIZED GAIN/LOSS 4,398 10,432 0 0 0 I 602-0000-362.52-80 FIXED ASSET-GAIN/LOSS 3,500 0 0 •0 0 • 602-0000-372.10-00 SEWER SALES 2,744,926 2,774,904 2,966,521 2,966,521 2,933,040 602-0000-372.20-00 SEWER FLAT RATE SALES 201,179 239,251 216,309 216,309 252,832 602-0000-372.50-00 CONNECT/RECONNECT FEES 885 1,320 1,000 1,000 1,000 602-0000-372.60-00 PENALTIES/FORFEIT DISCONT 53,067 46,472 54,000 54,000 54,000 • 602-0000-372.70-00 SEWER TAPPING/SUPPLY/MISC 4,167 805- 3,000 3,000 3,000 602-0000-372.70-10 EXTRODINARY GAIN-MWCC SAC 14,295 18,059 12,000 12,000 12,000 602-0000-392.01-00 TRANSFER FROM OTHER FUNDS 23,101 24,000 24,912 24,912 24,588 * SEWER FUND 3,197,390 3,187,047 3,432,742 3,432,742 3,337,460 I 212 11/06/03 BUDGET 2004 CITY OF FRIDLEY SEWER FUND • 602ESUM EXPENDITURE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CAPITAL IMPROVEMENT * SUPPLIES 0 65 0 0 0 * OTHER SERVICES & CHARGES 1,430 22,135 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** CAPITAL IMPROVEMENT 1,430 22,200 0 0 0 DISPOSAL * OTHER SERVICES &CHARGES 2,254,060 2,172,574 2,491,893 2,491,893 2,617,556 ** DISPOSAL 2,254,060 2,172,574 2,491,893 2,491,893 2,617,556 POWER AND PUMPING * SUPPLIES 5,875 4,823 7,000 7,000 6,500 * OTHER SERVICES & CHARGES 28,688 23,923 32,400 32,400 27,450 • ** POWER AND PUMPING 34,563 28,746 39,400 39,400 33,950 SEWAGE COLLECTION * PERSONAL SERVICES 303,549 310,405 336,432 336,432 336,336 * SUPPLIES 45,689 42,390 43,700 43,700 42,400 * OTHER SERVICES & CHARGES 49,941 72,967 52,305 52,305 48,705 * CAPITAL OUTLAY 0 0 0 0 0 ** SEWAGE COLLECTION 399,179 425,762 432,437 432,437 427,441 ADMINISTRATION * PERSONAL SERVICES 163,000 170,000 181,000 181,000 181,000 * SUPPLIES 0 0 0 0 0 * OTHER SERVICES & CHARGES 277,971 293,496 286,927 286,927 297,877 * OTHER FINANCING USES 10,665 11,100 11,500 11,500 11,700 ** ADMINISTRATION 451,636 474,596 479,427 479,427 490,577 DEBT SERVICE-1994A BONDS * DEBT SERVICE 2,541 1,972 1,505 1,505 910 ** DEBT SERVICE-1994A BONDS 2,541 1,972 1,505 1,505 910 3,143,409 3,125,850 3,444,662 3,444,662 3,570,434 213 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 602 Sewer Fund Public Works Sewer PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Inspections/cleaning of 35%of our sewer system based on a three year cycle ACTIVITIES la Inspect&clean maintenance area's 1 &2 Complete by Nov 2 areas- 3000 hours Absorbed with jetting machine&rodding machine 15 270,000 feet lb Contract for sanitary line televising for Complete by Nov 7000 feet 300 hours Absorbed corrective actions&future street projects 15 lc Televise sewer lines after stoppages 12 events 200 hours Absorbed ld Excavate&repair sewer house service 8 repairs 215 hours Absorbed laterals,includes landscaping&resodding excavations le Clean large diameter sewer interceptor pipes Complete by Nov 6000 feet 240 hours Absorbed in areas 1 &2. 15 If Televise house services with chronic drainage 30 events 60 hours Absorbed problems OBJECTIVE#2 Maintain the sanitary sewer infrastructure by relining and repair ACTIVITIES 2a Misc sewer line repair with street project(if Complete by Oct $25,000 Sewer Capital needed) 15 Fund 2b Lining project-West Moore Lake Drive(CMP Complete by Oct 1 $125,000 Sewer Capital Pipe) Fund 2c Contract cured in place liners for spot repair, Complete by Nov 1 10 repairs $12,000 Absorbed avoiding costly excavations&street repair 214 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 602 Sewer Fund Public Works Sewer PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#3 Convert Innsbruck lift station to radio signal ACTIVITIES 3a Add radio signal to Innsbruck replacing Complete by Aug 1 $6,500 Sewer Capital existing cost of phone line,more reliable signal Fund OBJECTIVE#4 Snow removal on City streets&sidewalks ACTIVITIES 4a Assist street department with snow plowing& Oct-Apr 4 men 500 hours Absorbed snow removal on sidewalks OBJECTIVE#5 Preventive maintenance ACTIVITIES 5a Inspect lift stations&complete repairs when Yearly 13 sanitary lift 450 hours Absorbed necessary stations 5b Cleaning wet wells with suction vactor 4 times/year 10 lift stations 60 hours Absorbed 215 BUDGET 2004 This page intentionally left blank 216 SEWER FUND - SUMMARY EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Disposal $2,491,893 $2,617,556 $ 125,663 5.04% Power& Pumping 39,400 33,950 (5,450) (13.83%) Collection 432,437 427,441 (4,996) (1.16%) Administration 479,427 490,577 11,150 2.33% Debt Service 1,505 910 (595) (39.53%) Total $3,444,662 I $3,570,434 I $ 125,772 I 3.65% 217 SEWER - DISPOSAL EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $0 $0 $0 0% Supplies 0 0 0 0% Other Services/Charges 2,491,893 2,617,556 125,663 5.04% Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% . Total $2,491,893 1 $2,617,556 I $ 125,663 1 5.04% Personal Services Supplies Other Services/Charges 1. The$125,663 increase reflects increases in the MCES unit charge. Capital Outlay 218 11/06/03 BUDGET 2004 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 DISPOSAL 4338 UTILITY SERVICES 2,254,060 2,172,574 2,491,893 2,491,893 2,617,556 * OTHER SERVICES & CHARGES 2,254,060 2,172,574 2,491,893 2,491,893 2,617,556 ** DISPOSAL 2,254,060 2,172,574 2,491,893 2,491,893 2,617,556 219 SEWER - POWER & PUMPING EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $0 $0 $0 0% Supplies 7,000 6,500 (500) (7.14%) Other Services/Charges 32,400 27,450 (4,950) (15.28%) Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $39,400 I $33,950 I ($5,450)1 (13.83%) Personal Services Supplies Other Services/Charges 1. Communications: (-$2,950) Reflects transition from using telephone-based telemetry to radio-based telemetry. 2. Utility Services: (-$2,000) Reflects actuals. Capital Outlay 220 11/06/03 BUDGET 2004 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 POWER AND PUMPING 4222 FOR REPAIR & MAINTENANCE 5,875 4,823 6,900 6,900 6,400 4225 SMALL TOOL & MINOR EQUIP 0 0 100 100 100 * SUPPLIES 5,875 4,823 7,000 7,000 6,500 4332 COMMUNICATION 6,954 6,074 6,400 6,400 3,450 4338 UTILITY SERVICES 14,617 14,538 18,500 18,500 16,500 4340 SERVICE CONTRACT-NON PROF 7,117 3,311 7,500 7,500 7,500 * OTHER SERVICES & CHARGES 28,688 23,923 32,400 32,400 27,450 ** POWER AND PUMPING 34,563 28,746 39,400 39,400 33,950 221 SEWER - COLLECTION EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $336,432 $336,336 ($96) (0.03%) Supplies 43,700 42,400 (1,300) (2.97%) Other Services/Charges 52,305 48,705 (3,600) (6.88%) Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 0% Total $432,437 I $427,441 I ($4,996)] (1.16%) Personal Services 1. This budget includes five full-time sewer maintainers and a supervisor. It also includes seasonal workers. 2. Overtime has been reduced by$17,714. Supplies 1. Clothing: (+$500) Reflects actuals. 2. Operating Supplies: (+$200) Reflects alternate year purchase of vehicle tabs. 3. Repair and Maintenance Supplies: (-$2,000)This includes deductions of$1,000 for sanitary sewer supplies and $1,000 for jetter and rodder supplies. 4. Small Tools: (+$1,000) The increase will enable them to purchase a third magnetic pipe locator. Other Services/Charges 1. Services Contracted-Non Professional: (-$3,500) The deduction includes$1,000 for televising sewers, $500 for vehicle repairs,and$2,000 for curb repairs. Capital Outlay 1. They are projecting the replacement of their jetting machine at a cost of$65,000. This amount will be depreciated over the life of the vehicle. 222 11/06/03 BUDGET 2004 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 SEWAGE COLLECTION 4101 FULL TIME EMPLOYEE - REG 163,953 171,375 215,493 215,493 219,022 4102 FULL TIME EMPLOYEE - OT 28,072 22,228 27,107 27,107 9,581 4104 TEMPORARY EMPLOYEE - REG 15,593 16,164 18,413 18,413 29,537 4105 TEMPORARY EMPLOYEE - OT 0 0 0 0 0 4112 EMPLOYEE LEAVE 29,627 29,067 0 0 0 4120 MEDICARE CONTRIBUTION 3,357 3,305 3,668 3,668 3,838 4121 PERA CONTRIBUTION 11,438 12,127 13,416 13,416 13,004 4122 FICA CONTRIBUTIONS 14,354 14,130 15,681 15,681 16,411 4131 HEALTH INSURANCE 20,142 28,183 30,432 30,432 27,529 4132 DENTAL INSURANCE 682 673 722 722 544 4133 LIFE INSURANCE 240 237 240 240 255 4134 CASH BENEFITS 2,810 3,164 2,808 2,808 6,552 4150 WORKERS COMPENSATION 5,745 4,959 5,152 5,152 6,763 4170 WORK ORDER TRANSFER-LABOR 7,536 4,793 3,300 3,300 3,300 * PERSONAL SERVICES 303,549 310,405 336,432 336,432 336,336 4212 FUELS & LUBES 10,416 7,674 10,400 10,400 9,400 4217 CLOTHING/LAUNDRY ALLOW 4,453 5,227 4,500 4,500 5,000 4220 OFFICE SUPPLIES 282 143 400 400 400 4221 OPERATING SUPPLIES 3,327 3,331 1,600 1,600 1,800 4222 FOR REPAIR & MAINTENANCE 16,930 14,639 17,500 17,500 15,500 4225 SMALL TOOL & MINOR EQUIP 1,108 5,005 300 300 1,300 4229 WORK ORDER TRANSFER-PARTS 9,173 6,371 9,000 9,000 9,000 * SUPPLIES 45,689 42,390 43,700 43,700 42,400 4330 PROFESSIONAL SERVICES 1,778 3,509 2,150 2,150 2,150 4331 DUES & SUBSCRIPTIONS 499 464 605 605 605 4332 COMMUNICATION 480 718 400 400 500 4333 TRANSPORTATION 395 528 550 550 550 4334 ADVERTISING 47 1,440 200 200 0 4335 PRINTING & BINDING 0 0 100 100 100 4337 CONFERENCES & SCHOOLS 1,270 1,750 1,500 1,500 1,500 4338 UTILITY SERVICES 4,072 3,441 4,100 4,100 4,100 4340 SERVICE CONTRACT-NON PROF 41,247 61,117 42,500 42,500 39,000 4341 RENTALS 153 0 200 200 200 * OTHER SERVICES & CHARGES 49,941 72,967 52,305 52,305 48,705 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** SEWAGE COLLECTION 399,179 425,762 432,437 432,437 427,441 223 SEWER - ADMIN EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $ 181,000 $ 181,000 $0 0% Supplies 0 0 0 0% Other Services/Charges 286,927 297,877 10,950 3.82% Capital Outlay 0 0 0 0% Other Financing Uses 11,500 11,700 200 1.74% Total $479,427 I $490,577 I $ 11,150 ) 2.33% Personal Services Supplies Other Services/Charges 1. Professional Services: (+$100) The$2,000 covers audit expenses. 2. Dues and Subscriptions: The amount budgeted ($2,400)covers the City's dues for the Suburban Rate Authority. 3. Communications: The amount budgeted ($4,357)represents 1/3 of the cost of postage for utility billing. 4. Depreciation Charges: $282,959 represents depreciation for 2002 projects,as well as anticipated depreciation for projects included in the 2003 and 2004 Capital Improvements Plan. Capital Outlay 224 11/06/03 BUDGET 2004 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL 2004 ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 ADMINISTRATION 4107 ADMINISTRATIVE CHARGES 163,000 170,000 181,000 181,000 181,000 * PERSONAL SERVICES 163,000 170,000 181,000 181,000 181,000 0 0 0 0 4220 OFFICE SUPPLIES 0 0 0 0 0 0 * SUPPLIES 1,385 1,333 1,900 1,900 2,000 4330 PROFESSIONAL SERVICES 2,500 2,500 2,400 4331 DUES & SUBSCRIPTIONS 2,400 2,400 4,466 4,892 7,900 7,900 4,357 4332 COMMUNICATION 0 0 p 0 4334 ADVERTISING . 0 4,655 3,862 5,400 5,400 5,217 4336 INSURANCE-NON PERSONNEL 1,470 1,470 4,287 4340 SERVICE CONTRACT-NON PROF 5,245 8,649 4342 DEPRECIATION 134,147 146,686 141,757 141,757 279,616 4343 DEPRECIATION-CONTRIBUTED 125,673 125,674 126,000 126,0000 0 0 4345 LOSS ON ASSET RETIREMENT 0 * OTHER SERVICES & CHARGES 277,971 293,496 286,927. 286,927 297,877 4720 OPERATING TRANSFERS 10,665 11,100 11,500 11,500 11,700 * OTHER FINANCING USES 10,665 11,100 11,500 11,500 11,700 ** ADMINISTRATION 451,636 474,596 479,427 479,427 490,577 • 225 SEWER - DEBT SERVICE EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount 1994 Bonds $ 1,505 $910 ($595) (39.53%) 0 0 0 0% 0 0 0 0% 0 0 0 0% 0 0 0 0% Total $ 1,505 I $910 1 ($ 595)1 (39.53%) Ii 226 11/06/03 BUDGET 2004 CITY OF FRIDLEY SEWER FUND 602ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 DEBT SERVICE-1994A BONDS 0 4625 BOND ISSUANCE FEES 0 0 0 0 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 2,428 1,848 1,505 1,505 910 4620 FISCAL AGENT FEES 113 124 0 0 0 * DEBT SERVICE 2,541 1,972 1,505 1,505 910 ** DEBT SERVICE-1994A BONDS 2,541 1,972 1,505 1,505 910 *** SEWER FUND 3,143,409 3,125,850 3,444,662 3,444,662 3,570,434 227 CITY OF FRIDLEY SEWER FUND PROJECTIONS INCOME/EXPENSE PROJECTIONS Actual Budgeted Budgeted Projected Projected Projected Projected 2002 2003 2004' 2005 2006 2007 2008 Gallons Disposed per MCES (In millions) 1,953 1,953 1,953; 1,953 1.953 1,953 1,953 Sewer Billings 4r' Gallons Billed 1,212 1,248 1,212 1,212 1,212 1,212 1,212 Gallons Billed Flat Rate 104 91 .104;; 104 104 104 104 Rate($per 1,000 gallons) 2.29 2.38 . ' 2.42' 2.48 2.55 2.61 2.67 Rate Change Projections(%) +3.8% +1.8% 2.5% , +2.5% +2.5% +2.5% Operating Revenues Sewer Sales 2,774,904 2,966,521 2,933,0401 3,005,760 3,090,600 3,163,320 3,236,040 Flat Rate Sales 239,250 216,309 252;832; 259,100 266,414 272,682 278,951 Other Revenue 65,046 70,000 70,000 ' 70,000 70,000 70,000 70 000 Total Operating Revenues 3,079,200 3,252,830 3,255 8, 72f 3,334,860 3,427,014 3,506,002 3,584,991 Estimated Expenditure Increases l'f Y,.sQt`` 2.5% 2.5% 2.5% 2.5% INOperating Expenses s '.:.fir;r ,,k Co Personal Services 480,405 517,432 3 5173 6 530,269 543,526 557,114 571,042 Supplies 47,278 50,700 �, .r 48900" 50,123 51,376 52,660 53,976 Disposal Charges 2,172,574 2,491,893 _,2,8f7,',656 2,734,760 2,851,964 2,930,100 2,930,100 Other Services and Charges 140,162 103,875 , '"'' ;96,6 1 98,980 101,455 103,991 106,591 Depreciation 146,686 141,757 ', 272359 277,466 259,478 246,024 249,748 Contributed Depreciation 125,673 126,000 rg;erg, _ - - - - Total Annual Change in Depreciation(new) - - 3.,-f 5.1`07.`. (17,988) (13,454) 3,724 23,250 Total Operating Expenses 3,112,778 3,431,657 .',i4 :;•:3,557`824' 3,673,610 3,794,344 3,893,613 3,934,707 Operating Income/(Loss) (33,578) (178,827) j f (301,95i) (338,750) (367,331) (387,611) (349,717) Non-Operating Revenues(Exps.) Interest Income 73,414 155,000 57000; 58,000 56,000 53,000 49,000 Debt Service (1,972) (1,505) ' (910) (305) - - - Gain(Loss)on disposition of fixed assets 10,432 - . - - - Refund of prior years disposal charges - - s: - - - - Operating Transfer In(Out) 12,900 13,412 12 MI 13,200 13,500 13,800 14,200 Total Non-Operating Revenues/Expenses 94,774 166,907 ,'.168,978' 70,895 69,500 66,800 63,200 1 Net Income 61,196 ` .(232,974) (267,855) (297,831) (320,811) (286,517) Net Increase(Decrease)In cash (190,889) 160,837 `'(62;300) (164,983) (148,183) (217,224) (119,458) Cash and Cash Equivalents January 1 2,958,115 2,767,448 , 2��9283 2,865,983 2,701,019 2,552,836 2,335,613 , ,yd'r5' t.s.:'14 Cash and Cash Equivalents December 31 2,787,448 2,928,283 ..',9';',..<.!,,,I;(1.55,91$3, 2,701,019 2,552,836 2,335,613 2,216,154 Accumulated Depreciation at 12131 VIE 3,801,852 4,069,609 .4; 47015, 4,606,553 4,852,577 5,102,325 5,375,323 11/3/03 BUDGET 2004 STORM WATER FUND Retained Earnings Summary Fund 603 Storm Water Fund ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 2001 2002 2003 12/31/03 2004 Retained Earnings January 1 2,479,919 2,654,190 2,159,254 2,693,323 2,807,382 Revenues 417,192 429,654 422,574 422,574 396,694 Funds Available 2,897,111 3,083,844 2,581,828 3,115,897 3,204,076 Expenses 369,284 516,885 434,878 434,878 460,963 Net Income 47,908 (87,230) (12,304) (12,304) (64,269) Retained Earnings December 31 Prior to Credit 2,527,827 2,566,960 2,146,950 2,681,019 2,743,113 Credit arising from transfer of depreciation on contributed capital 126,363 126,363 126,363 126,363 126,363 Retained Earnings December 31 2,654,190 2,693,323 2,273,313 2,807,382 2,869,476 CIP Plan Figure for 4 Years Out 326,000 351,000 335,000 • 229 1 11/06/03 BUDGET 2004 CITY OF FRIDLEY STORM WATER FUND 603RSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 STORM WATER FUND 603-0000-311.10-00 CURRENT AD VALOREM 8,911 8,630 8,900 8,900 8,500 603-0000-311.20-00 DELINQUENT AD VALOREM 0 0 0 0 0 603-0000-334.02-60 RESIDENTIAL MV HMSTD AID 0 274 0 0 0 603-0000-334.25-11 STATE GRANTS 0 30,400 0 0 0 603-0000-336.31-11 REIMB-CITY/COUNTY-GEN GOV 0 0 0 0 0 603-0000-361.10-33 FROM COUNTY-CURRENT 9,314 7,913 0 0 0 603-0000-362.10-70 INTEREST EARNINGS 65,621 31,179 70,000 70,000 23,000 603-0000-362.11-70 UNREALIZED GAIN/LOSS 1,946 4,490 0 0 0 603-0000-361.20-33 DIRECT TO CITY-PRINCIPAL 64 31 0 0 0 603-0000-361.25-33 DIRECT TO CITY-INTEREST 0 0 0 0 0 603-0000-362.61-60 MISCELLANEOUS REVENUE 0 0 0 0 0 603-0000-373.10-00 STORM SEWER COLLECTION 323,867 338,507 336,174 336,174 357,694 603-0000-373.20-00 HARRIS POND ASSESSMENTS 2,341 2,814 2,500 2,500 2,500 603-0000-373.60-00 STORM SEWER PENALTIES 5,128 5,418 5,000 5,000 5,000 603-0000-373.70-00 STORM SEWER MISC. 0 0 0 0 0 * STORM WATER FUND 417,192 429,656 422,574 422,574 396,694 II 230 11/06/03 BUDGET 2004 CITY OF FRIDLEY STORM WATER FUND 603ESUM EXPENDITURE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 CAPITAL IMPROVEMENT * OTHER SERVICES & CHARGES 753 34,873 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** CAPITAL IMPROVEMENT 753 34,873 0 0 0 TRANSMISSION/DISTRIBUTION * SUPPLIES 2,107 2,909 6,700 6,700 6,700 * OTHER SERVICES & CHARGES 44,927 41,913 32,500 32,500 22,500 * CAPITAL OUTLAY 0 0 0 0 0 ** TRANSMISSION/DISTRIBUTION 47,034 44,822 39,200 39,200 29,200 ADMINISTRATION * PERSONAL SERVICES 91,000 95,000 97,000 97,000 97,000 * OTHER SERVICES & CHARGES 174,823 181,950 145,002 145,002 181,875 *, OTHER FINANCING USES 23,518 133,089 125,000 125,000 134,530 ** ADMINISTRATION 289,341 410,039 367,002 367,002 413,405 DEBT SERVICE-1994A BONDS * DEBT SERVICE 5,717 4,570 4,485 4,485 2,125 ** DEBT SERVICE-1994A BONDS 5,717 4,570 4,485 4,485 2,125 DEBT SERVICE-1996A BONDS * DEBT SERVICE 26,440 22,580 24,191 24,191 16,233 ** DEBT SERVICE-1996A BONDS 26,440 22,580 24,191 24,191 16,233 369,285 516,884 434,878 434,878 460,963 • 231 BUDGET 2004 City of Fridley GOALS and OBJECTIVES Fund Department Division 603 Storm Fund Public Works Stormwater PERFORMANCE COSTS/ BUDGET OBJECTIVES/ACTIVITIES MEASURES UNITS EXPLANATION IMPACT OBJECTIVE#1 Ensure the storm sewer system's catch basin's& outfalls are maintained ACTIVITIES 1 a Conduct an inspection of maint.area#4,clean Year round 700 hours Absorbed &make necessary repairs lb Maintain storm sewer retention ponds& Apr-Nov 1200 hours Absorbed easements;mowing grass&removing debris 1 c Inspect 20%of all storm sewer outfalls each Apr-Nov 40 hours Absorbed year. Create report of each inspection to include in year end NPDES summary. OBJECTIVE#2 Continue Locke Dam maintenance program ACTIVITIES • 2a Conduct daily inspections&maintenance of Apr-Nov 120 hours Absorbed the dam to ensure proper flow&level OBJECTIVE#3 • Improve the quality of storm sewers that flow to Rice Creek&the Mississippi River ACTIVITITES 3a Install 400 warning stickers on catch basins Apr-Sept 400 80 hours Volunteers that flow into Rice Creek&the Mississippi River 3b Monitor sediment removal rates&clean TSS Apr-Oct 6 140 hours Absorbed devices 232 STORM WATER FUND - SUMMARY EXPENDITURE SUMMARY Change 2003 Budget , 2004 Budget Amount % Transmission/Distribution $39,200 $29,200 ($ 10,000) (25.51%) Administration 367,002 413,405 46,403 12.64% Debt Service 28,676 18,358 (10,318) (35.98%) Total $434,878 I $460,963 I $26,085 I 6.00% 233 STORM WATER - TRANSMISSION/DISTRIBUTION EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $0 $0 $0 0% Supplies 6,700 6,700 0 0% Other Services/Charges 32,500 22,500 (10,000) (30.77%) Capital Outlay 0 0 0 0% Other Financing Uses 0 0 0 _ 0% Total $39,200 I $29,200 I ($ 10,000) (25.51%) Personal Services Supplies Other Services/Charges 1. Services Contracted-Non Professional: (-$10,000)Reflects absence of contract catch basin cleaning. The new"Vactor"will be sued by sewer employees to clean catch basins and other storm water holding basins. Capital Outlay 234 11/06/03 BUDGET 2004 CITY OF FRIDLEY STORM WATER FUND 603ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 TRANSMISSION/DISTRIBUTION TRANSMISSION/DISTRIBUTION 4221 OPERATING SUPPLIES 879 238 100 100 100 4222 FOR REPAIR & MAINTENANCE 977 2,671 6,500 6,500 6,500 4225 SMALL TOOL & MINOR EQUIP 251 0 100 100 100 * SUPPLIES 2,107 2,909 6,700 6,700 6,700 4330 PROFESSIONAL SERVICES 0 14,845 0 0 0 4334 ADVERTISING 0 98 0 0 0 4338 UTILITY SERVICES 2,768 2,655 3,000 3,000 3,000 4340 SERVICE CONTRACT-NON PROF 23,218 21,220 29,500 29,500 19,500 4341 RENTALS 18,941 3,095 0 0 0 * OTHER SERVICES & CHARGES 44,927 41,913 32,500 32,500 22,500 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4540 MACHINERY 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 ** TRANSMISSION/DISTRIBUTION 47,034 44,822 39,200 39,200 29,200 • 235 STORM WATER - ADMINISTRATION EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount Personal Services $97,000 $97,000 $0 0% Supplies 0 0 0 0% Other Services/Charges 145,002 181,875 36,873 25.43% Capital Outlay 0 0 0 0% Other Financing Uses 125,000 134,530 9,530 7.62% Total $367,002 I $413,405 I $46,403 I 12.64% Personal Services Supplies Other Services/Charges 1. There is an increase in depreciation of$36,373. This reflects depreciation of 2002 projects together with projected depreciation for 2003 and 2004. Capital Outlay Other Financing Uses 1. The$134,530 is made up as follows: $ 100,000 To Street Improvement Fund 10,368 To Water Fund 15,552 To Sewer Fund 8,610 To Grant Management Fund 236 11/06/03 BUDGET 2004 CITY OF FRIDLEY STORM WATER FUND 603ELINE EXPENDITURE LINE. ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 ADMINISTRATION ADMINISTRATION 4107 ADMINISTRATIVE CHARGES 91,000 95,000 97,000 97,000 97,000 * PERSONAL SERVICES 91,000 95,000 97,000 97,000 97,000 4330 PROFESSIONAL SERVICES 550 529 500 500 500 4336 INSURANCE-NON PERSONNEL 160 146 152 152 201 4340 SERVICE CONTRACT-NON PROF 0 6,301 0 0 0 4342 DEPRECIATION 47,750 48,611 17,950 17,950 181,174 4343 DEPRECIATION-CONTRIBUTED 126,363 126,363 126,400 126,400 0 * OTHER SERVICES & CHARGES 174,823 181,950 145,002 145,002 181,875 4720 OPERATING TRANSFERS 23,518 133,089 125,000 125,000 134,530 * OTHER FINANCING USES 23,518 133,089 125,000 125,000 134,530 ** ADMINISTRATION 289,341 410,039 367,002 367,002 413,405 237 STORM WATER - DEBT SERVICE EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount 1994A Bonds $4,485 $2,125 ($2,360) (52.62%) 1996A Bonds 24,191 16,233 (7,958) (32.90%) 0 0 0 0% 0 0 0 0% 0 0 0 0% Total $28,676 I $ 18,358 1 ($ 10,318)1 (35.98%) 238 11/06/03 BUDGET 2004 CITY OF FRIDLEY STORM WATER FUND 603ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 • DEBT SERVICE-1994A BONDN DEBT SERVICE-1994A BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 5,604 . 4,446 4,485 4,485 2,125 4620 FISCAL AGENT FEES • 113 124 0 0 0 * DEBT SERVICE 5,717 4,570 4,485 4,485 2,125 ** DEBT SERVICE-1994A BONDS 5,717 4,570 4,485 4,485 2,125 DEBT SERV CE-1996A BONDS DEBT SERVICE-1996A BONDS 4605 PRINCIPAL PAYMENT 0 0 0 0 0 4610 INTEREST EXPENSE 26,440 22,580 24,191 24,191 16,233 4620 FISCAL AGENT FEES 0 0 0 0 0 * DEBT SERVICE 26,440 22,580 24,191 24,191 16,233 ** DEBT SERVICE-1996A BONDS 26,440 22,580 24,191 24,191 16,233 **** STORM WATER FUND 369,285 516,884 434,878 434,878 460,963 369,285 516,884 434,878 434,878 460,963 239 CITY OF FRIDLEY STORM WATER FUND PROJECTIONS INCOME I EXPENSE PROJECTIONS Actual Budgeted Budgeted Projected Projected Projected Projected 2002 2003 2004 2005 2006 2007 2008 Operating Revenues • Storm Water Sales 338,506 336,174 .;357,694 366,636 375,802 385,197 394,827 Other Revenue 8,232 7,500 7 500 7,500 7,500 7,500 7,500 Total Operating Revenues 346,738 343,674 365,194 374,136 383,302 392,697 402,327 Storm Rate Change Projections(%) +3.8% ' 1.8% +2.5% +2.5% +2.5% +2.5% Operating Expenses Personal Services 95,000 97,000 97,000 99,425 101,911 104,458 107,070 Supplies 2,909 6,700 6,700 6,868 7,039 7,215 7,396 Other Services and Charges 83,762 33,152 , 23,201 23,781 24,376 24,985 25,610 Depreciation 48,611 17,950 , 176 524' 181,174 188,624 198,574 211,474 Contributed Depreciation 126,363 126,400 ,, - - - - Total Annual Change in Depreciation - ;4,850' 7,450 9,950 12,900 15,350 -4. Total Operating Expenses 356,645 281,202 ,:;308,075`.. 318,698 331,899 348,132 366,899 Operating Income (9,907) 62,472 5, 57,119'i 55,439 51,403 44,565 35,428 Non-Operating Revenues(Exps.) . , Intergovernmental revenue 30,674 - - - - - Interest Income 35,668 70,000 •23;000 21,000 19,000 18,000 17,000 Debt Service (27,150) (28,677) `(18,358) (12,600) (7,254) (2,475) - Taxes 8,630 8,900 , ..;8,500; 8,500 8,500 8,500 8,500 Special Assessments Levied 7,944 - - - - Other - - - - - - Operating Transfer In(Out) (133,089) (125,000) r -y.(134,530) (137,900) (141,300) (144,800) (148,400) (77,323) (74,777) :1121,388) (121,000) (121,054) (120,775) (122,900) Net income (87,230) (12,305) ,>(64 ,269) (65,561) (69,651) (76,210) (87,472) Net Increase(Decrease)in cash (205,715) (63,955) ;.f r•}.'. ,'(14,095) (71,937) (41,077) (74,736) 64,352 Cash and Cash Equivalents January 1 1,343,348 1,137,633 1,007 ,68 989,583 917,646 876,569 801,833 Cash and Cash Equivalents December 31 1,137,633 1,073,678 1,1040.1!:i 9,583 917,646 876,569 801,833 866,185 kj3` �„":, e s M Izi* Accumulated Depreciation at 12/31 VIE 3,137,997 3,282,347 .s 7 ;463,521f 3,652,145 3,850,719 4,062,193 4,289,017 11/3/03 BUDGET 2004 LIQUOR FUND Retained Earnings Summary Fund 609 Liquor Fund ESTIMATE DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET 2001 2002 2003 12/31/03 2004 Retained Earnings January 1 1,940,508 1,975,567 2,547,737 1,924,672 1,968,745 Revenues 5,059,759 5,317,196 6,330,247 6,330,247 6,931,965 Funds Available 7,000,267 7,292,763 8,877,984 8,254,919 8,900,710 Expenses 4,724,700 4,968,091 5,830,072 5,830,072 6,212,863 Net Income Before Transfer 335,059 349,105 500,175 500,175 719,102 Transfer to the General Fund 300,000 400,000 456,102 456,102 450,000 Retained Earnings December 31 1,975,567 1,924,672 2,591,810 1,968,745 2,237,847 • 241 11/07/03 BUDGET 2004 CITY OF FRIDLEY LIQUOR FUND 609RSUM REVENUE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 MUNICIPAL LIQUOR 609-9200-362.10-70 INTEREST EARNINGS 13,263 6,130 15,000 15,000 5,000 609-9200-362.11-70 UNREALIZED GAIN/LOSS 0 0 0 609-9200-362.41-60 INSURANCE REIMB 3,501 0 0 0 609-9200-362.61-60 MISCELLANEOUS REVENUE 0 0 0 609-9200-378.11-00 LIQUOR SALES 431,426 450,614 475,647 475,647 594,872 609-9200-378.12-00 WINE SALES 169,815 176,434 194,222 194,222 241,667 609-9200-378.13-00 BEER SALES 729,072 794,696 964,169 964,169 • 948,077 609-9200-378.13-01 DEP/RTNS/COOPERAGE 14 155 0 0 0 609-9200-378.14-00 MISC SALES 33,073 31,080 40,749 40,749 18,590 609-9200-378.15-00 CIGS SALES 53,569 47,665 56,835 56,835 55,769 609-9200-378.20-00 VENDING MACHINE REVENUES 0 0 0 609-9200-378.40-00 CASH OVER / (SHORT) 436 86- 0 0 0 609-9200-378.45-00 SALES TAX OVER / (SHORT) 67 46 0 0 0 609-9200-378.50-00 MISCELLANEOUS REVENUE 4,771 4,760 4,850 4,850 4,000 * #2 - HWY 65 1,439,007 1,511,494 1,751,472 1,751,472 1,867,975 609-9300-362.10-70 INTEREST EARNINGS 17,685 12,278 20,000 20,000 15,000 609-9300-362.11-70 UNREALIZED GAIN/LOSS 2,558 0 0 0 609-9300-362.41-60 INSURANCE REIMS 0 0 0 609-9300-362.52-80 FIXED ASSET-GAIN/LOSS 0 0 0 609-9300-362.61-60 MISCELLANEOUS REVENUE 0 0 0 609-9300-378.11-00 LIQUOR SALES 996,003 1,078,364 1,327,216 1,327,216 1,511,592 609-9300-378.12-00 WINE SALES 491,182 514,216 649,587 649,587 705,410 609-9300-378.13-00 BEER SALES 1,755,797 2,001,250 2,326,027 2,326,027 2,620,094 609-9300-378.13-01 DEP/RTNS/COOPERAGE 3,003 1,531 0 0 0 609-9300-378.14-00 MISC SALES 88,458 94,182 116,986 116,986 100,772 609-9300-378.15-00 CIGS SALES 91,840 91,757 121,459 121,459 100,772 609-9300-378.40-00 CASH OVER / (SHORT) 320 418- 0 0 300 609-9300-378.45-00 SALES TAX OVER / (SHORT) 67 46 0 0 50 609-9300-378.50-00 MISCELLANEOUS REVENUE 10,423 9,939 17,500 17,500 10,000 * #3 - CUB 3,454,778 3,805,703 4,578,775 4,578,775 5,063,990 ** MUNICIPAL LIQUOR 4,893,785 5,317,197 6,330,247 6,330,247 6,931,965 242 11/07/03 BUDGET 2004 CITY OF FRIDLEY LIQUOR FUND 609ESUM EXPENDITURE SUMMARY ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 SELLING EXPENSES * PERSONAL SERVICES 100,621 110,229 95,541 95,541 134,956 * SUPPLIES 1,102 50 1,500 1,500 1,000 * OTHER SERVICES & CHARGES 1,159,383 1,227,730 1,372,650 1,372,650 1,469,600 ** SELLING EXPENSES 1,261,106 1,338,009 1,469,691 1,469,691 1,605,556 GENERAL OVERHEAD * PERSONAL SERVICES 58,026 54,613 46,919 46,919 49,665 * SUPPLIES 3,944 2,526 3,600 3,600 3,850 * OTHER SERVICES & CHARGES 54,290 49,536 50,824 50,824 48,699 * CAPITAL OUTLAY 0 6,534 0 0 0 * OTHER FINANCING USES 120,000 100,000 136,831 136,831 110,000 ** GENERAL OVERHEAD 236,260 213,209 238,174 238,174 212,214 *** #2 - HWY 65 1,497,366 1,551,218 1,707,865 1,707,865 1,817,770 SELLING EXPENSES * PERSONAL SERVICES 150,402 155,680 194,225 194,225 151,587 * SUPPLIES 3,095 1,162 3,000 3,000 3,000 * OTHER SERVICES & CHARGES 2,672,405 2,997,812 3,680,020 3,680,020 3,976,141 ** SELLING EXPENSES 2,825,902 3,154,654 3,877,245 3,877,245 4,130,728 GENERAL OVERHEAD * PERSONAL SERVICES 81,842 99,581 101,530 101,530 100,606 * SUPPLIES 6,085 9,388 7,300 7,300 9,300 * OTHER SERVICES & CHARGES 276,032 253,252 272,963 272,963 264,459 * CAPITAL OUTLAY 0 0 0 0 0 * OTHER FINANCING USES 180,000 300,000 319,271 319,271 340,000 ** GENERAL OVERHEAD 543,959 662,221 701,064 701,064 714,365 *** #3 - CUB 3,369,861 3,816,875 4,578,309 4,578,309 4,845,093 4,867,227 5,368,093 6,286,174 6,286,174 6,662,863 243 BUDGET 2004 This page intentionally left blank 244 LIQUOR FUND EXPENDITURE SUMMARY Change 2003 Budget 2004 Budget Amount % Personal Services $438,215 $436,814 ($ 1,401) (0.32%) Supplies 15,400 17,150 1,750 11.36% Other Services/Charges 5,376,457 5,758,899 382,442 7.11% Capital Outlay 0 0 0 0% Other Financing Uses 456,102 450,000 (6,102) (1.34%) Total $6,286,174 I $6,662,863 I $ 376,689 I 5.99% Personal Services 1. The budget for 2004 eliminates one full time position that has remained unfilled for a number of years. This reduction removes approximately$38,322 from Personal Services. To compensate for an increase in sales projected for 2004, an increase in part time wages was projected by adding an additional $26,400. Supplies 1. The increase in supplies is associated with the increase in sales. Other Services/Charges 1. The 7% increase is related to the cost of sales that is a result of selling more product. Capital Outlay Other Financing Uses 1. The transfer to the General Fund to reduce the amount of tax burden to the City of Fridley property owners is $450,000. ■ 245 11/07/03 BUDGET 2004 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 #2 - HWY 65 SELLING EXPENSES 4101 FULL TIME EMPLOYEE - REG 39,483 50,624 46,273 46,273 59,200 4102 FULL TIME EMPLOYEE - OT 1,999 3,299 8,000 8,000 2,550 4104 TEMPORARY EMPLOYEE - REG 29,908 27,547 23,400 23,400 45,370 4105 TEMPORARY EMPLOYEE - OT 187 0 0 0 0 4112 EMPLOYEE LEAVE 8,999 5,970 0 0 7,500 4120 MEDICARE CONTRIBUTION 1,155 1,266 818 818 - 1,587 4121 PERA CONTRIBUTION 4,040 4,432 2,837 2,837 3,542 4122 FICA CONTRIBUTIONS 4,940 5,412 3,497 3,497 6,784 4131 HEALTH INSURANCE 7,332 8,246 8,760 8,760 4,606 4132 DENTAL INSURANCE 249 79 78 78 187 4133 LIFE INSURANCE 89 81 71 71 94 4134 CASH BENEFITS 1,114 2,301 1,203 1,203 2,303 4140 UNEMPLOYMENT COMPENSATION 0 0 0 0 0 4150 WORKERS COMPENSATION 1,126 972 604 604 1,233 * PERSONAL SERVICES 100,621 110,229 95,541 95,541 134,956 4221 OPERATING SUPPLIES 1,102 50 1,500 1,500 1,000 * SUPPLIES 1,102 50 1,500 1,500 1,000 4331 DUES & SUBSCRIPTIONS 0 0 0 0 0 4334 ADVERTISING 12,201 8,608 13,000 13,000 13,000 4340 SERVICE CONTRACT-NON PROF 11 23 0 0 0 4344 CASH SHORT 0 0 0 0 0 4346 MISCELLANEOUS 0 0 0 0 0 4347 SALES TAX SHORT 0 0 0 0 0 4348 COST OF GOODS SOLD 1,141,205 1,213,081 1,354,450 1,354,450 1,450,000 4349 BAD CHECK EXPENSE 2,911 2,825 2,000 2,000 3,000 4351 COGS FREIGHT 3,055 3,193 3,200 3,200 3,600 * OTHER SERVICES & CHARGES 1,159,383 1,227,730 1,372,650 1,372,650 1,469,600 ** SELLING EXPENSES 1,261,106 1,338,009 1,469,691 1,469,691 1,605,556 • 246 11/07/03 BUDGET 2004 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 GENERAL OVERHEAD 4101 FULL TIME EMPLOYEE - REG 22,589 25,185 21,788 21,788 18,488 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4107 ADMINISTRATIVE CHARGES 26,000 16,875 20,700 20,700 21,000 4112 EMPLOYEE LEAVE 4,687 7,418 0 0 6,000 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 380 412 357 357 268 4121 PERA CONTRIBUTION 1,278 1,476 1,288 1,288 1,022 4122 FICA CONTRIBUTIONS 1,626 1,762 1,528 1,528 1,146 4131 HEALTH INSURANCE 0 0 0 0 630 4132 DENTAL INSURANCE 0 0 0 0 23 4133 LIFE INSURANCE 19 20 14 14 22 4134 CASH BENEFITS 1,101 1,128 946 946 842 4140 UNEMPLOYMENT COMPENSATION 0 0 0 0 0 4150 WORKERS COMPENSATION 346 337 298 298 224 * PERSONAL SERVICES 58,026 54,613 46,919 46,919 49,665 4217 CLOTHING/LAUNDRY ALLOW 1,055 631 1,000 1,000 1,000 4220 OFFICE SUPPLIES 10 7 100 100 100 4221 OPERATING SUPPLIES 841 1,663 1,500 1,500 1,750 4222 FOR REPAIR & MAINTENANCE 2,038 225 1,000 1,000 1,000 4225 SMALL TOOL & MINOR EQUIP 0 0 0 0 0 * SUPPLIES 3,944 2,526 3,600 3,600 3,850 4330 PROFESSIONAL SERVICES 835 1,465 1,000 1,000 1,500 4331 DUES & SUBSCRIPTIONS 270 270 270 270 270 4332 COMMUNICATION 4,570 4,095 4,000 4,000 4,024 4334 ADVERTISING 0 704 0 0 0 4336 INSURANCE-NON PERSONNEL 10,750 7,655 7,980 7,980 6,041 4337 CONFERENCES & SCHOOLS 0 0 0 0 0 4338 UTILITY SERVICES 11,099 10,178 12,000 12,000 12,000 4340 SERVICE CONTRACT-NON PROF 18,192 16,305 17,000 17,000 17,000 4341 RENTALS 0 0 0 0 0 4342 DEPRECIATION 8,542 8,800 8,542 8,542 7,800 4345 LOSS ON ASSET RETIREMENT 0 0 0 0 0 4346 MISCELLANEOUS 0 0 0 0 0 4350 PMTS TO OTHER AGENCIES 32 64 32 32 64 * OTHER SERVICES & CHARGES 54,290 49,536 50,824 50,824 48,699 4530 IMP OTHER THAN BUILDING 0 6,534 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 6,534 0 0 0 4720 OPERATING TRANSFERS 120,000 100,000 136,831 136,831 110,000 * OTHER FINANCING USES 120,000 100,000 136,831 136,831 110,000 ** GENERAL OVERHEAD 236,260 213,209 238,174 238,174 212,214 *** #2 - HWY 65 1,497,366 1,551,218 1,707,865 1,707,865 1,817,770 247 11/07/03 BUDGET 2004 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 #3 - CUB SELLING EXPENSES 4101 FULL TIME EMPLOYEE - REG 43,643 48,754 89,465 89,465 66,442 4102 FULL TIME EMPLOYEE - OT 7,759 12,458 8,000 8,000 0 4104 TEMPORARY EMPLOYEE - REG 65,465 58,451 52,000 52,000 58,466 4105 TEMPORARY EMPLOYEE - OT 831 21 0 0 0 4112 EMPLOYEE LEAVE 6,654 6,617 0 0 0 4120 MEDICARE CONTRIBUTION 1,784 1,799 2,239 2,239 1,823 4121 PERA CONTRIBUTION 6,126 5,724 8,252 8,252 3,717 4122 FICA CONTRIBUTIONS 7,629 7,694 9,569 9,569 7,793 4131 HEALTH INSURANCE 6,621 11,859 20,557 20,557 10,775 4132 DENTAL INSURANCE 208 169 106 106 307 4133 LIFE INSURANCE 85 83 141 141 101 4134 CASH BENEFITS 1,845 518 1,919 1,919 786 4150 WORKERS COMPENSATION 1,752 1,533 1,977 1,977 1,377 * PERSONAL SERVICES 150,402 155,680 194,225 194,225 151,587 4221 OPERATING SUPPLIES 3,095 1,162 3,000 3,000 3,000 * SUPPLIES 3,095 1,162 3,000 3,000 3,000 4330 PROFESSIONAL SERVICES 0 630 0 0 0 4334 ADVERTISING 26,703 28,318 25,000 25,000 30,000 4348 COST OF GOODS SOLD 2,631,914 2,954,461 3,639,020 3,639,020 3,930,141 r 4349 BAD CHECK EXPENSE 2,911 2,825 4,000 4,000 3,000 4351 COGS FREIGHT 10,877 11,578 12,000 12,000 13,000 * OTHER SERVICES & CHARGES 2,672,405 2,997,812 3,680,020 3,680,020 3,976,141 ** SELLING EXPENSES 2,825,902 3,154,654 3,877,245 3,877,245 4,130,728 248 11/07/03 BUDGET 2004 CITY OF FRIDLEY LIQUOR FUND 609ELINE EXPENDITURE LINE ITEMS ESTIMATED 2001 2002 2003 THROUGH FINAL ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 12/31/03 2004 GENERAL OVERHEAD 4101 FULL TIME EMPLOYEE - REG 30,803 37,777 44,236 44,236 43,294 4102 FULL TIME EMPLOYEE - OT 0 0 0 0 0 4107 ADMINISTRATIVE CHARGES 39,000 50,625 48,300 48,300 48,000 4112 EMPLOYEE LEAVE 5,656 3,163 0 0 0 • 4113 SEVERANCE & SEPARATION 0 0 0 0 0 4120 MEDICARE CONTRIBUTION 510 678 725 725 652 4121 PERA CONTRIBUTION 1,710 2,214 2,616 2,616 2,488 4122 FICA CONTRIBUTIONS 2,181 2,899 3,101 3,101 2,788 4131 HEALTH INSURANCE 0 0 0 0 1,106 4132 DENTAL INSURANCE 0 0 0 0 27 4133 LIFE INSURANCE 25 29 29 29 38 4134 CASH BENEFITS 1,489 1,691 1,919 1,919 1,685 4140 UNEMPLOYMENT COMPENSATION 0 0 0 0 0 4150 WORKERS COMPENSATION 468 505 604 604 528 * PERSONAL SERVICES 81,842 99,581 101,530 101,530 100,606 4217 CLOTHING/LAUNDRY ALLOW 2,612 2,303 2,000 2,000 3,000 4220 OFFICE SUPPLIES 19 14 300 300 300 4221 OPERATING SUPPLIES 2,644 5,937 4,000 4,000 6,000 4222 FOR REPAIR & MAINTENANCE 810 1,134 1,000 1,000 0 * SUPPLIES 6,085 9,388 7,300 7,300 9,300 4330 PROFESSIONAL SERVICES 1,272 1,058 0 0 0 4331 DUES & SUBSCRIPTIONS 1,205 1,335 1,500 1,500 1,500 4332 COMMUNICATION 3,620 3,224 3,500 3,500 3,102 4334 ADVERTISING 203 0 1,000 1,000 0 4336 INSURANCE-NON PERSONNEL 8,679 9,294 9,668 9,668 17,065 4338 UTILITY SERVICES 30,946 25,097 35,000 35,000 30,000 4340 SERVICE CONTRACT-NON PROF 40,899 37,940 40,000 40,000 50,000 4341 RENTALS 105,781 81,792 113,500 113,500 81,792 4342 DEPRECIATION 68,795 61,774 68,795 68,795 63,000 4345 LOSS ON ASSET RETIREMENT 0 13,948 0 0 0 4346 MISCELLANEOUS 9,632 17,790 0 0 18,000 4350 PMTS TO OTHER AGENCIES 5,000 0 0 0 0 * OTHER SERVICES & CHARGES 276,032 253,252 272,963 272,963 264,459 4530 IMP OTHER THAN BUILDING 0 0 0 0 0 4560 FURNITURE & FIXTURES 0 0 0 0 0 * CAPITAL OUTLAY 0 0 0 0 0 4720 OPERATING TRANSFERS 180,000 300,000 319,271 319,271 340,000 * OTHER FINANCING USES 180,000 300,000 319,271 319,271 340,000 ** GENERAL OVERHEAD 543,959 662,221 701,064 701,064 714,365 *** #3 - CUB 3,369,861 3,816,875 4,578,309 4,578,309 4,845,093 **** MUNICIPAL LIQUOR 4,867,227 5,368,093 6,286,174 6,286,174 6,662,863 4,867,227 5,368,093 6,286,174 6,286,174 6,662,863 249 BUDGET 2004 This page intentionally left blank 250 AGENCY FUND Six Cities Watershed Agency Fund D C) This fund was established to account for the collection of taxes received from the County z on behalf of the Six Cities Watershed District. -< -n C Z 0 BUDGET 2004 Agency Funds Expenditures -Line Item Fund 805 Six Cities Watershed Fund ESTIMATE ACCT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET THRU BUDGET NO 2001 2002 2003 12/31/03 2004 PERSONAL SERVICES: 4101 Full time-regular 4102 Full time-regular,ot 4104 Temporary-regular 4105 Temporary-regular,ot 4112 Employees leave 4120 Medicare contribution 4121 PERA contribution 4122 FICA contribution 4131 Health insurance 4133 Life insurance 4150 Worker's compensation TOTAL 0 0 0 0 0 SUPPLIES: 4220 Office supplies 4221 Operating supplies 4212 Fuels and lubes 4222 Repair&maintenance supplies 4225 Small tools and minor equipment 4229 Work order transfer parts TOTAL 0 0 0 0 0 OTHER SERVICES AND CHARGES: 4330 Professional services 4332 Communication 4334 Advertising 4331 Dues and subscriptions 4335 Printing and binding 4336 Insurance, non-personnel 4337 Conferences and school 4338 Utility services 4340 Services contracted 4346 Miscellaneous 0 6,200 6,200 6,200 4350 Payments to other/contribution 12,316 TOTAL 12,316 0 6,200 6,200 6,200 CAPITAL OUTLAY: 4510 Land 4520 Building 4530 Improvements other than bldg 4540 Machinery 4560 Furniture and fixtures TOTAL 0 0 0 0 0 TOTAL EXPENDITURES 12,316 0 6,200 6,200 6,200 251 BUDGET 2004 This page intentionally left blank • 252 0) n m r Z m 0 C cn RESOLUTION NO. 76 -2003 A RESOLUTION CERTIFYING FINAL TAX LEVY REQUIREMENTS FOR 2004 TO THE COUNTY OF ANOKA WHEREAS, Chapter Seven, Section 7.02 of the Charter of the City of Fridley, grants the City the power to raise money by taxation pursuant to the laws of the State of Minnesota; and WHEREAS, Minnesota Statute Chapter 275, Section 065 requires the City to certify its proposed tax levy requirements to the County Auditor, and WHEREAS, chapter 127, Article 2, Section 17 of the Minesota 2003 Session Laws exempts the City from the tax levy charter restrictions to allow the city to levy up to 100%of the LGA loss; and WHEREAS, Minnesota Statutes Section 275.73 provide for this levy to be calculated under net tax capacity. NOW THEREFORE, BE IT RESOLVED, that the City of Fridley certify to the County Auditor of the County of Anoka, State of Minnesota, the following proposed tax levy to be levied in 2003 for the year 2004. GENERAL FUND General Fund $6,372,785 CAPITAL PROJECT FUND Capital Improvement Fund-Parks Division 95,860 AGENCY FUND Six Cities Watershed Management Organization 6,200 Stonybrook Creek Sub-Watershed District 8,900 TOTAL ALL FUNDS $6,483,745 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 15TH DAY OF DECEMBER, 2003. ATTEST: SCOTT J. LUND-MAYOR DEBRA A. SKOGEN-CITY CLERK 11/13/03 2004BudpsI RssoludoruW4 FINAL Res Caddying Levy For 04 To CTY 253 RESOLUTION NO. 77 -2003 A RESOLUTION ADOPTING THE FINAL BUDGET FOR THE FISCAL YEAR 2004 WHEREAS, Chapter 7, Section 7.04 of the City Charter provides that the City Manager shall prepare an annual budget; and WHEREAS, the City Manager has prepared such document and the City Council has met several times for the purpose of discussing the budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City shall hold a public , hearing to adopt a budget; and WHEREAS, the City Council has held a public hearing and has concluded the budget as prepared is appropriate; NOW THEREFORE, BE IT RESOLVED that the following budget be adopted and approved: ESTIMATED REVENUE APPROPRIATIONS GENERAL FUND Taxes Legislative: Current Ad Valorem $6,372,785 City Council $ 112,812 Deliquent, Penalties, Planning Commissions 205 Forfeited 40,500 Other Commissions 13 Licenses and Permits City Management: Licenses 239,920 General Management 260,486 Permits 283,081 Personnel 160,083 Intergovernmental: Legal 319,537 Federal 4,000 Finance: State- Elections 32,815 Local Government Aid . 942,038 Accounting 671,740 All Other 598,282 Assessing 159,396 Charges for Services: MIS 244,865 General Government 847,620 City Clerk/Records 135,078 Public Safety 103,050 Police: Public Works 34,242 Police 3,986,545 Community Development 42,930 Civil Defense 15,567 Recreation 312,100 Fire: Fines and Forfeits 176,720 Fire 1,128,621 Special Assessments 4,500 Rental Inspections • 125,265 Interest on Investments 200,000 Public Works: Miscellaneous Revenues 153,400 Municipal Center 236,122 Other Financing Sources: Engineering 472,984 Sales of General Fixed Assets 25,000 Lighting 193,600 Liquor Fund 450,000 Park Maintenance 887,979 Closed Debt Service Fund 232,900 Street Maintenance 1,241,054 Employee Benefit Fund 0 Recreation: Police Activity Fund 478,393 Recreation 786,469 Naturalist 265,775 TOTAL REVENUES AND OTHER Community Development FINANCING SOURCES 11,541,461 Building Inspection 275,369 Planning 347,894 i Fund Balance: Reserve: General Fund Reserve 704,780 Emergency 100,000 Nondepartmental: 85,967 TOTAL GENERAL FUND $12,246,241 $12,246,241 254 SPECIAL REVENUE FUNDS Cable TV Fund $ 182,000 $117,411 Grant Management Fund 80,032 72,182 Solid Waste Abatement Fund 274,808 310,353 Housing Revitialization Fund 0 0 Police Activity Fund 50,000 478,393 Fund Balance 391.499 TOTAL SPECIAL REVENUE FUNDS $978,339 $978,339 CAPITAL PROJECTS FUND Capital Improvement Fund Taxes-Current Ad Valorem $95,860 General Capital Improvement $15,000 • Interest on Investments 128,097 Streets Capital Improvement 50,000 Park Fees 10,000 Parks Capital Improvement 0 Fund Balance (168,957) TOTAL CAPITAL PROJECTS FUND $65,000 $65,000 AGENCY FUND Six Cities Watershed Fund Taxes-Current Ad Valorem 6,200 Six Cities Watershed 6,200 TOTAL AGENCY FUND $6,200 $6,200 TOTAL ALL FUNDS $ 13,295,780 $ 13,295,780 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FRIDLEY THIS 15TH DAY OF DECEMBER 2003. SCOTT J.LUND -MAYOR ATTEST: DEBRA A.SKOGEN-CITY CLERK 11/10/03 2004BudpettResclutions104 Proposed Res For City&Letter 255 Budget 2004 12/15/03 TNT Calculation of the Tax Levy for 2004 2003 2004 2004 2004 "Fiscal Disparities" Certified to 2002 Base Adjust- Total Distribution Tax Tax Country Inflation Levy ments Levy Levy Levy Rate _ City Funds General Fund 5,716,590 1,8% 5,819,488 553,297 6,372,785 762,134 5,610,651 29.610"1% Capital Project Fund- Parks Capital lmprov. 94,165 1.8/0 95,860 NA 95,860 11,464 84,396 0.445 Yo Total City Funds 5,810,755 5,915,348 553,297 6,468,645 773,598 5,695,047 30.0560% Agency Fund-Six Cities Watershed 6,200 6,200 NA 6,200 794 5,406 0.05400% Total All Funds 5,816,955 5,921,548 553,297 6,474,845 774,392 5,700,453 30.11 4 Stonybrook Creek Sub- Watershed 8,900 8,900 NA 8,900 670 8,230 0.70600% Grand Total 5,825,855 5,930,448 553,297 6,483,745 775,062 5,708,683 30.81 Y. (1) (2) (3) Dollar increase from prior year = $657,890 or 11.29% Fridley-Local Taxable Value Pay 2004(From computation below) 18,948,698 This figure comes from the computation below. Six Cities Watershed-Local Taxable Value Pay 2004 10,156,474 Got from Cty Table X Col E Row="Six Cities WS"Dated 9/23/03 Stonybrook Creek Subwatershed-Local Taxable Value Pay 2004 1,166,401 Got from Cty Table X Col E Row="Stoney Brook"Dated 9/23/03 Computation Of Local Taxable Value(ie Taxable Tax Capacity) Tax Capacity for Payable 2004 27,340,402 Got from Cty Table IXa Col A Run Date=9/23/03. Less: Tax Increment Captured Value (4,099,643) Got from Cry's Table IXa Col B Run Date=9/23/03. Fiscal Disparities Contributed Tax Capacity J4,292,061) Got from Cry's Table IXa Col C Run Date=9/23/03. (contrib to Area wide Tax Base) Local Taxable Value Pay 2004 18.948.698 (ieTaxable Tax Capacity) (1) Column represents the numbers certified by Resolution to the County.Resolution#73-2002 dated 12/16/02. Page 255 of 2003 Budget book. (2) Per Chapter 7.02 of the City Charter the levy shall not exceed a tax levy greater than the prior year tax levy increased by inflationary index of the CPI-U for the Mpls/St Paul area. Max inflationary index for 2004 budget=1.8%. (3) For 2004,they cut our LGA by 1,103,625. (2,045,663 - 942,038 = 1,103,625). 2003 - 2004 = Difference Original LGA LGA They said we could levy back 60%of the loss up to our levy limit of 6,483,745. This adjustment takes us up to our levy limit of 6,483,745. If there were no levy limit then this figure could be 6,488,030 or 4,285 higher. If there were no levy limit&we could do our 1.8%inflation&our 60%for loss of LGA then our levy could be 6,592,895, which is 109,150 higher than the limit. 256 BUDGET 2004 City of Fridley Significant Minnesota Tax Policies All non-exempt property in Minnesota is subject to taxation by local taxing districts. The tax levied on a property is determined by computing its tax capacity,which is the property's market value multiplied by the appropriate class rate. The tax rate is determined by the County Auditor, dividing each tax levy by the taxing jurisdiction's adjusted net tax capacity. A new credit meant to proportionately reduce the NTC based property tax&succeed the Education Homestead Credit is called the Residential Market Value Homestead Credit. The assessor physically reviews properties at least once every five years. Below are the class rates for the most common types of property. 2003 2004 Type of Property Class Rates Type of Property Class Rates Residential Homestead Residential Homestead First $500,000 1.00% First $500,000 1.00% Over$500,000 1.25% Over$500,000 1.25% Residential Non-homestead Residential Non-homestead First $500,000 1.00% First $500,000 1.00% Over$500,000 1.25% Over$500,000 1.25% Commercial/Industrial Commercial/Industrial First $150,000 1.50% First $150,000 1.50% Over$150,000 2.00% Over$150,000 2.00% Rentals Rentals Apartments: Less than 4 units 1.25% Apartments: Less than 4 units 1.25% Apartments:4+units 1.50% Apartments:4+units 1.25% Low-Income Housing 1.00% Low-Income Housing 1.25% Residential Market Value Homestead Credit. Meant to proportionately reduce the NTC-based property tax&succeed the Education Homestead Credit(EHC).The county auditor will determine the credit for each eligible property by multiplying the market value by 0.4%,with a maximum credit of$304.The optimum credit of$304 is afforded to properties valued at exactly$76,000.The credit is phased out at a rate of.09%of the value over$76,000.The result is that the credit becomes zero if the homestead has a market value of approximately$413,800 or more. State General Tax. Provides for the levy of a statewide tax on commercial-industrial and seasonal recreation properties. Provides for the state general tax to be lived at a uniform rate statewide,and within each county. Requires the commissioner of revenue to certify the rate by Nov 1 each year. Property Tax Deferred. In 1993,the Minnesota legislature enacted a law commonly known as "This Old House"which exempts from the property tax all or a portion of the value of improvements made to homes 45 years of age or older. Homestead property owners could exclude the property tax on those improvements for 10 years. After the 10 year period has expired,the exemption shall be added back as follows: 50%in the two subsequent assessment years if less than or equal to $10,000;or 20% in the next five subsequent years if greater than$10,000. There are limits to the dollar amount eligible for the tax exclusion: $25,000 on homes 45 to 69 years old;and$50,000 on homes 70 years or older. Only improvements adding$5,000 or more of market value are eligible. The program concluded for improvements made through January 2,2003. Limited Market Value.Amount of increase shall not exceed the greater of: 12%of the(TMV)taxable market value in the preceding assessment, or 20%of the difference between the current(EMV)and the preceding Taxable MV. These rates will be as follows in the future years: Pay 05 15%&25%, Pay 06 15% &33% and Pay 07 15%& 50% respectively. 257 1 CITY OF FRIDLEY, MINNESOTA TAX RATES DIRECT AND OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS City School School School School Payable Certified Percent District District District District Year Tax Levy Change City No. 11 No. 13 No. 14 No.16(1) 1994 3,678,665 2.1% 16.005% 57.161% 69.161% 60.840% 53.355% 1995 3,667,686 -0.3% 16.098% 61.402% 77.730% 63.296% 58.566% 1996 3,897,629 6.3% 16.565% 64.387% 60.182% 71.790% 67.583% 1997 3,891,612 -0.2% 15.242% 55.588% 84.748% 66.129% 61.268% 1998 4,010,570 3.1% 17.119% 51.824% 68.491% 69.402% 58.662% 1999 4,034,919 0.6% 18.326% 54.856% 68.837% 67.728% 61.111% 2000 4,035,671 0.0% 17.070% 51.792% 66.465% 61.655% 51.440% 2001 4,205,000 4.2% 16.350% 52.281% 47.452% 45.466% 39.458% 2002 5,613,131 (3) 33.5% 29.906% 29.082% 38.614% 17.855% 25.985% 2003 5,825,855 3.8% 28.616%" 26.941% 20.303% 29.966% 22.054% 2004 TNT 6,483,745 (4) 11.3% 30.056% 21.218% 22.712% 22.410% 21.428% 10 Year%Change= 76.3% Notes: (1)Vocational/Technical District#916 is included in District No. 16. (2)From 1998 thru 2001 there was the Education Homestead Credit. Beginning in 2002 there is a Residental Market Value Homestead Credit. (3)Beginning in 2002,the state is no longer providing HACA which was a little more than a million a year and no aid is replacing it. The State is moving/using this money for funding education. (4)State reduce our LGA by$1,103,625.Allowed us to levy back 60%of loss.The 6,483,745 is max allowed for Fridley. File:2003 Budget\BudgetBook\Misc\PropTaxRates-10 Years 12/11/03 258 Total Tax Rate If You Live In: (Before Voter Approved Referendum Levies&Any State Credit) (2) Total School School School School Special District District District District Payable County Districts No. 11 No. 13 No. 14 No. 16(1) Year 32.680% 5.452% 110.879% 123.277% 114.956% 108.899% 1994 32.765% 6.022% 115.811% 132.593% 118.159% 113.801% 1995 31.036% 6.122% 117.662% 113.880% 125.488% 121.656% 1996 30.091% 6.044% 108.218% 137.656% 119.067% 114.551% 1997 30.618% 6.603% 107.400% 124.314% 125.225% 114.679% 1998 32.265% 6.044% 114.153% 128.158% 127.049% 120.765% 1999 30.861% 8.224% 108.610% 123.385% 118.575% 108.621% 2000 28.859% 8.218% 106.287% 101.819% 99.833% 94.139% 2001 37.976% 7.528% 105.313% 115.198% 94.439% 102.639% 2002 37.714% 8.421% 102.483% 96.360% 105.925% 98.111% 2003 35.340% 8.161% 95.535% 97.561% 97.176% 96.277% 2004 TNT The rates above by school district all include the Rice Creek watershed district. rate except school district 11 which includes 6 Cities/Stoneybrook. 2004 Watersheds Rates: Rice Creek= 1.209 6 Cities= 0.054 6 City/Stnybrk= 0.760 259 TAX RATES FOR TNT 2004 2003 `.;.o_ 2004 mss:,Composite School Watershd FINAL TC " TNT TC ! •i Rate For max, District District RATES RATES , C&I % #11 '6 Cities 101.749 ' • 94.829 z ` 108.3569 -6.80% . 101$6 Cities/Stny 102.483 95.535 I< 108.8370 -6.78% 16 Cities 95.209 el 96.406 Wri 109.4293 1.26% #13 ', `i'F` Rice Crk 96.360 97.561 110.2147 1.25% 16 Cities 104.774 ';'''„K:' 96.021 109.1675 -8.35% I #14 6Cities/Stny 105.508 • ; 96.727 109.6476 -8.32% I Rice Crk 105.925 V.Z 97.176 iIii. 109.9529 -8.26% 6 Cities 96.960 N„ 95.122 , ,`» 108.5561 -1.90% I #16 6 Cites/Stny 97.694 95.828 V 109.0362 -1.91% I Rice Crk 98.111 96.277 ,I-fr 109.3415 -1.87% Rates by Unit of Government %change TMV x #11 26.941 21.218" -21.2% 0.14338% ism #13 20.303 22.712`. <s 11.9% 0.10203% Voter .r.. Approved PIP kil #14 29.966 22.41 -25.2% 0.16272% Referendum . Levy #16 22.054 Me 21.428's s: -2.8% 0.15315% NN ligi 40.- COUNTY 37.714 NS 35.34 -6.3% ag pew, CITY 28.616 a 30.056 5.0% MET AGENCY 3.709 2 3.425 -7.7% Transit . . . Met Council Mosquito ,,f; so 04 SPECIAL DIST W/RRA 3.957 4.191 5.9% NSBD WIIIIIIMI BRA r: LRT RADIO SYSTEM 0.755 0.545 _' RCWS 1.208 1.209; 0.1% 6 CITIES 0.057 0.054 -5.3% 6 CITY/STNYBRK 0.791 0.760 _ -3.9% VOC 916 0.098 0.083 -15.3% arm IN C&I Fiscal Disparities Formula: Tax Capacity X 0.680026 X total tax capacity rate=Partial Tax Plus:Tax Capacity X 0.319974 X 137.107 (area wide)=Total Tax Residential Market Value Homestead Credit-Optimum credit of 5304 is afforded to properties valued at exactly$76,000. The credit is phased out at a rate of.09 percent of the value over$76,000. The result is zero if the property has a MV of approximately$413,800 or more. PAY 2003 STATE GENERAL TAX RATE 54.000% State General Tax=Tax Capacity*State General Tax Rate(applies to Commercial-Industrial Properties&Seasonal Rec) UPDATED Nnuratesyrs2003 thru 2004 11/5/03 260 CITY TAX ESTIMATES PAY 2004 FINAL TNT Change %Change ASSESSED 2002/PAYABLE 2003 ASSESSED 2003/PAYABLE 2004 In In Taxable Net Tax City Taxable Net Tax City City City Market Value Capacity Tax Market Value Capacity Tax Tax Tax $70,000 700 $117 $70,000 700 $115 ($3) -2.3% 90,000 900 $174 90,000 900 $180 $6 3.5% 100,000 1,000 $205 100,000 1,000 $213 $8 3.8% 110,000 1,100 $237 110,000 1,100 $246 $9 4.0% 120,000 1,200 $268 120,000 1,200 $279 $11 4.2% 130,000 1,300 $299 130,000 1,300 $312 $13 4.3% 150,000 1,500 $361 150,000 1,500 $377 $16 4.4% 170,000 1,700 $424 170,000 1,700 $443 $19 4.6% 200,000 2,000 $517 200,000 2,000 $542 $24 4.7% 250,000 2,500 $673 250,000 2,500 $706 $33 4.8% 300,000 3,000 $829 300,000 3,000 $870 $41 4.9% Below Is The Calculation For The Average Home In Fridley 145,900 1,459 $349 163,400 1,634 $421 $72.87 20.9% CITY TAX CAPACITY RATE: 28.616% CITY TAX CAPACITY RATE: 30.056% (Final) (TNT) PAYABLE 03 PAYABLE 04 RESIDENTAL RESIDENTAL CLASS RATES: CLASS RATES: 1%of first$500,000 1%of first$500,000 1.25%>$500,000 1.25%>$500,000 2004 Budget PropertyTaxes\04 City Tax Est By Difl MV&Ave Home 12/11/03 261 MINNESOTA. REVENUE 2004 LOCAL GOVERNMENT AID NOTICE July.31,2003 FRIDLEY CITY OF CLERK CITY HALL 6431 UNIVERSITY AVE NE FRIDLEY, MN 55432 THE 2004 CERTIFIED CITY AID FOR YOUR CITY IS: $ 942,038 The following is a listing of the factors used in the calculation of your city's 2004.total city aid. The certified amount may be different from previous estimates. The reason for any differences could be attributed to updated population data, tax levy data, adjusted net tax capacity data; sand updated household size factors for large cities. An explanation of these factors and example calculations may be found on the Department of Revenue website at www.taxes.state.mn.us (click.:tin.P�operty Tax Administrators then State Aids and Credits). If you have any other questions regarding this certification, you may contact Larry Bewley at Iarrv.bewlev(astate.mn.us or at(651)296-5141. 1. PRE-1940 HOUSING UNITS: 175 2. TOTAL HOUSING UNITS: 11;504 3. PRE-1940 HOUSING PERCENTAGE: 01.52 4. 1992 POPULATION: .28;369 5. 2002 POPULATION: 27;460 6. POPULATION DECLINE PERCENTAGE: 03.20 7. 2002 TOTAL CLASS 3 REAL PROPERTY MARKET VALUE: $ NA 8. 2002 TOTAL REAL AND PERSONAL MARKET VALUE: $ • NA 9. COMMERCIAUINDUSTRIAL PERCENTAGE: NA 10. TRANSFORMED POPULATION: NA 11. VEHICLE ACCIDENTS: 474 12. ROAD ACCIDENTS FACTOR: .0173 13. METROPOLITAN AREA FACTOR: :35:20915 14. HOUSEHOLD SIZE: 2.4 0 15. SPENDING NEED CONSTANT: 355:0547 16. CITY REVENUE NEED: $ . -3'i4.28 17. PAYABLE 2003 CITY NET LEVY: $ 5;825,997 18. PAYABLE 2003 CITY NET TAX CAPACITY: S 24,385,073 19. TAX EFFORT RATE: .342285 20. NEED INCREASE PERCENTAGE: .792541 • 21. CITY FORMULA AID (20x(16x5-(18x19))): $ 224,673 22. CITY BASE AID: $ • 0 23. TOTAL PRELIMINARY AID (21+22): $ 224,673 24. MINIMUM/MAXIMUM ADJUSTMENT: .$ • 0 25. TOTAL GENERAL CITY AID(23+24): $ 224;673 • . 26. 2004 TRANSITION AID: 0 $ 717,365 • 27. TOTAL CERTIFIED 2004 CITY AID (25+26): • $ . .• ... 942,038 28. 2004 ESTIMATED MARKET VALUE CREDIT REDUCTIONS $ o. Properly Tax Division mb .651-2964141 Mail Station 3345 pee .653:297=2166 St.Paul,MN 55146-3345 rrr• Call 7.11:for ivFuiiisats Rday - An equal oppo ti6.e!Aployer. 262 BUDGET 2004 City of Fridley State of Minnesota GLOSSARY Accounting System.The total structure of records and procedures which record,classify,summarize, and report information on the financial position and results of operations of a government or any of its funds,fund types, balanced account groups, or organizational components. Accrual Basis.A basis of accounting in which transactions are recognized at the time they are incurred. opposed to when cash is received or spent. Activity. Departmental efforts that contribute to the achievement of a specific set of program objectives; the smallest unit of the program budget. Agency Fund.A fund consisting of resources received and held by the governmental unit as an agent for others. Appropriation.A legal authorization to incur obligations and to make expenditures for specific purposes. Assessed Valuation.The total value of all real and personal property in the city that was used as a basis for levying taxes. Asset.Resources owned or held by a government which have a monetary value. Attrition.A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment,transfer, retirement,or means other than layoffs. Authorized Personnel. Employee positions,which are authorized in the adopted budget,to be filled during the year. Budget.A council approved plan for receiving and expending public funds.An estimate of expenditures and the proposed means of financing them. Budgetary Basis.This refers to the basis of accounting used to estimate financing sources and uses in the budget.This generally takes one of three forms:GAAP, cash,or modified accrual. Budget Calendar.The schedule of key dates which a government follows in the preparation and adoption of the budget. Budgetary Control.The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budget Message.A general discussion of the proposed budget presented in writing as part of the budget document.The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations regarding the financial policy for the coming year. Capital Improvements. Expenditures related to the acquisition,expansion or rehabilitation of a fixed asset and expenditures that increase the value for fixed assets. Capital Improvement Plan(CIP).The five year schedule of capital improvement projects which encompass all funding sources and all organizational units of government. Capital Outlay.Expenditures which result in the acquisition of or addition to fixed assets which have a value of$5,000 or more and have a useful life of more than one year. 263 Capital Projects. Major construction, acquisition,or renovation activities that add value to a government's physical assets or significantly increase their useful life.Also called capital improvements. Cash Basis.A basis of accounting in which transactions are recognized only when cash is increased or decreased. Class Rate. Set by the Legislature,the rates are multiplied by the market value to determine the net tax capacity of a property. Constant or Real Dollars.The presentation of dollar amounts adjusted for inflation to reflect the real purchasing power of money as compared to a certain point in time in the past. Consumer Price Index(CPI).A statistical description of price levels provided by the U.S. Department of Labor.The index is used as a measure of the increase in the cost of living (i.e., economic inflation). Contingency.A budgetary reserve set-aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services. Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements,and professional consulting services. Cost-of-living Adjustment(COLA).An increase in salaries to offset the adverse effect of inflation on compensation. Current Ad Valorem.Taxes levied and becoming due during the current year,from the time the amount the tax levy becomes due until a penalty for non-payment is attached. Debt Service.The planned accumulation of revenues and appropriation of expenditures for the retirement of long-term debt principal and interest. Deficit.The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Delinquent Ad Valorem.Taxes that remain unpaid on and after the date on which penalty for nonpayment is attached. Department.The basis organizational unit of government which is functionally unique in its delivery of services. Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset used. Disbursement.The expenditure of monies from an account. Employee(or Fringe)Benefits.Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included is the government's share of costs for Social Security and the various pension, medical and life insurance plans. Encumbrance.The commitment of appropriated funds to purchase an item or service. Enterprise Fund.A fund that accounts for operations that are financed and operated in a manner similar to private business enterprises-where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. 264 Estimated Market Value. The assessor's estimate of what property would be worth if sold on the open market.The market value is set on January 2 of the year before taxes are payable.This is the term used on all County statements&reports. Also sometimes referred to as Market Value This is different than Taxable Market Value,which takes into account"Limited Market Values"which is only involved with"Res-HST"and"Res-NHS". Expenditures.The payment of cash on the transfer of property or services for the purposes of acquiring an asset, service or settling a loss. Expense. Charges incurred (whether paid immediately or unpaid)for operations, maintenance, interest or other charges. Fees.A general term used for any fixed charge levied by government associated with providing a service permitting an activity,or imposing a fine or penalty. Major types of fees include business and non- business licenses, fines,and user charges. Fiscal Year.A twelve-month period designated as the operating year for accounting and budgeting purposed in an organization. Fixed Assets.Assets of long-term character that are intended to continue to be held or used,such as land, buildings, machinery,furniture and other equipment. Fund.An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities,obligations, reserves,and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance.The excess of an entity's assets over its liabilities. GAAP.Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording encompassing the conventions,rules,and procedures that define accepted accounting principles. General Fund.The fund used to account for all financial resources except those required to be accounted for in another fund. Goal.A long-range desirable development attained by time-phased objectives designed to implement a strategy. Grant.A contribution of assets(usually cash)by one governmental unit or other organization to another. Typically,these contributions are made to local governments from the state and federal governments. Homestead and Agriculture Credit Aid(HACA).An intergovernmental revenue from the State of Minnesota. HACA is an aid to local governments,which pays for the increased tax relief provided to certain classes of property. It replaced the former homestead credit program and the agricultural credit program.This credit was eliminated beginning with pay 2002. It was rolled into LGA. Housing and Redevelopment Authority(HRA).The HRA is a separate legal entity but is under the control of the City and its Council who appoint the Commissions. It was established to account for economic development and tax increment financing activities. It is a discretely presented component of the City CAFR. Infrastructure.The physical assets of a government(e.g.,streets,water,sewer, parks and public buildings). Interfund Transfers.The movement of monies between funds of the same governmental entity. Intergovernmental Revenues.Funds received from Federal, state and other local government sources in the form of grants,shared revenues, and payments in lieu of taxes. 265 Investment. Securities permitted by law are purchased and held for the production of income in the form of interest. Levy.To impose taxes for the support of government activities. Levy Limitation.The maximum amount permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. Line Item Budget.A budget prepared along departmental lines that focuses on what is to be bought. Local Government Aid (LGA).An intergovernmental revenue from the State to provide tax relief to local units of government. It replaces most of the individual taxes, such as cigarette, liquor and income taxes that were previously distributed to local governments. Market Value.The assessor's estimate of what property would be worth if sold on the open market. The market value is set on January 2 of the year before taxes are payable. On statements&reports from the County this is referred to as"Estimated Market Value" Taxable Market Value.This takes into account"Limited Market Values"which is only involved with"Res-HST"and"Res-NHS". Objective.Something to be accomplished in specific&measurable terms and that is achievable within specific time frame. Obligations.Amounts which a govemment may be legally required to meet out of its resources.They include not only actual liabilities, but also encumbrances not yet paid. Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes,fees from specific services, interest earnings,and grant revenues. Operating revenues are used to pay for day-to-day services. Operating Expenses. The cost for personnel, materials and equipment required for a department to function. Personal Property. Refers to all detached or detachable, movable property including furniture and other personal belongings,as well as commercial inventories&equipment a business uses to reduce income. Virtually all personal property is exempt from taxation. Personal Services. Expenditures for salaries,wages, and fringe benefits of the City's employees. Prior-Year Encumbrances. Obligations from previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation for which a part of the appropriation is reserved.They cease to be encumbrances when the obligations are paid or other wise terminated. Property Class.The classification assigned to each parcel of property based on the use of the property. For example,owner-occupied residential property is classified as homestead. Property Tax Levy.The amount of dollars to be collected from the taxable property within a taxing district.ie.taxes owed. Proposed Budget.The recommended City Budget submitted by the City Manager to the City Council in August. Real Property. Is the land itself plus all buildings, improvements, and other fixtures on the land. Also see"Personal Property". 266 Reserve.An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not available for appropriation and subsequent spending. Resolution.A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. Resources.Total amounts available for appropriation including estimated revenues,fund transfers,and beginning balances. Retained Earnings.The accumulated earnings of an Enterprise Fund which have been retained in the fund. Revenue. Funds that the government receives as income. It includes such items as tax payments,fees from specific services, receipts from other governments,fines,forfeitures, grants, and interest income. Special Revenue Fund.A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Supplemental Appropriation.An additional appropriation made by the governing body after the budget year or biennium has started. Tax Capacity.The valuation of real and personal property in the taxing jurisdiction that is based on market value multiplied by the applicable class rate. (Also sometimes referred to as"Taxable Value") Taxable Tax Capacity.The sum of the tax capacities of all parcels in the taxing jurisdiction after adjustment for fiscal disparities,tax increment and other property not available for general tax purposes. Taxable Market Value. Market Value that takes into account"Limited Market Values"which is only involved with"Res-HST"and"Res-NHS". If there is no Limit Market Value involved then this is the same as Estimated Market Value. Tax Rate.The tax levy divided by the Taxable Tax Capacity. Tax Owed.The tax rate x the tax capacity=tax owed Tax Increment Financing(TIF).Tax increment financing is a tool used by cities to finance certain types of real estate development costs.The primary purposes of TIF are to attract private investment that will: 1)redevelop blighted areas,2)provide housing for low and moderate income individuals and families,or 3)result in increased employment opportunities and tax base. Transfers In/Out.Amounts transferred from one fund to another to assist in financing the services for the recipient fund. Truth in Taxation.A program adopted by the State Legislature that requires local governments to provide notice of their proposed budgets and levies.They are then required to hold public hearings to inform the citizens and give them the opportunity to provide input on spending and taxing levels. Unencumbered Balance.The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purposes. Unreserved fund Balance.The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. 267 City of Fridley r 2004 Personnel Services(Annual Salaries) ! I— — -- 2004 Dept.; Div. !Dept/Div/Act Description Position Title ;Last Name I First Name Annual Rate 1 10 'CITY COUNCIL COUNCILMEMBER AT LARGE BARNETTE {ROBERT 8,062.08 1 j 10 1CITY COUNCIL ICOUNCILMEMBER IBILLINGS ISTEVEN 7,149.79 1 ! 10 ICITY COUNCIL ICOUNCILMEMBER BOLKCOM ANN 7,149.79 1 1 10 CITY COUNCIL IMAYOR LUND ;SCOTT 9,823.01 1 I 10 CITY COUNCIL 'COUNCILMEMBER 'WOLFE IRICHARD 7,149.79 2 I 20 'GENERAL MANAGEMENT'SECRETARY TO CITY MANAGER COLLINS ROBERTA 43,853.47 2 !, 20 'GENERAL MANAGEMENT CITY MANAGER !BURNS WILLIAM 109,432.13 2 " 20 ;GENERAL MANAGEMENT ;CABLE ADMINISTRATOR !STRAND IBRIAN 41,604.58 2 21 1 PERSONNEL HUMAN RESOURCES DIRECTOR DAHL IDEBORAH 74,086.27 2_I 21 PERSONNEL SECRETARY PERSONNEL NUNEMAKER !JOAN i 38,782.85 _ 3 31 ACCOUNTING ACCOUNTANT EISENMENGER !PAUL 50,430.43 3 31 ACCOUNTING ACCOUNTANT ELLESTAD CRAIG 50,430.43 3 31 ACCOUNTING :ASSISTANT FINANCE DIRECTOR FOLIE ;ALAN 71,264.54 3 31 ACCOUNTING FINANCE DIRECTOR/TREASURER IPRIBYL ;RICHARD f 92,247.17 3 31 ;ACCOUNTING 'FINANCE SECRETARY IEVERETTE !RUTH 38,782.85 3 31 ;ACCOUNTING ACCTG-DATA PROC CLERK IHARA ;SANDRA 32,248.32 3 ! 31 ;ACCOUNTING ;ACCTG-DATA PROC CLERK JKIRKHAM SUE ANNE 34,136.54 3 ! 31 ;ACCOUNTING ;ACCT-DATA PROC CLERK MICHAELS !JEAN 33,181.82 3 i 31 ;ACCOUNTING UTILITY BILLING CLERK MELHAM ;JUDITH I 38,740.42 3 31 IACCOUNTING ;PAYROLL TECHNICIAN ITIREVOLD 1GREGORY • 42,771.46 3 31 ;ACCOUNTING ACCOUNTING SPECIALIST MEYER; ICAROL 44,617.25 3 32 ;ASSESSING '!ASSESSOR (SMITH IMARY 62,947.87 3 32 ;ASSESSING 'APPRAISER iKRACHMER {LYNN 52,742.98 3 33 I MIS 1 MIS COORDINATOR I ERICKSON !JAMES 64,751.23 3 33 ;MIS j PC TECHNICIAN jTRAPP MARY 47,863.30 3 I 34 I CITY CLERK/RECORDS CITY CLERK I SKOGEN DEBRA 58,556.16 3 34 CITY CLERK/RECORDS ;RECEPTIONIST/LIC. CLERK OSTER ;JANE 32,205.89 4 40 POLICE I CRIME PREVENTION SPECIALIST !CHEVALIER ELIZABETH 45,762.91 4 40 (POLICE ;OFFICE SUPERVISOR ;ANDERSON LAUREL 55,543.49 4 40 ;POLICE SERGEANT CRESTIK 'RICK 66,639.46 • 4 40 J POLICE SERGEANT GEASE MICHELLE 66,639.46 4 40 POLICE i PUB SAFETY PROJECTS COORD ,HARRIS-JOHNSON MYRA 55,543.49 4 40 ;POLICE ;SERGEANT IMORRISSEY 'MICHAEL 66,639.46 4 40 !,POLICE ;SERGEANT IPROIS DAVID 66,639.46 4 40 I POLICE !SERGEANT • I REWITZER ROBERT 66,639.46 4 40 POLICE 'SERGEANT ITRANCHEFF MICHAEL 66,639.46 4 ' 40 POLICE ;SERGEANT WEIERKE BRIAN 66,639.46 4 40 POLICE CAPTAIN ABBOTT DONOVAN 76,865.57 4 40 POLICE CAPTAIN TELLERS BANKES LYNNE 76,865.57 4 40 POLICE ;PUBLIC SAFETY DIRECTOR SALLMAN DAVID 92,247.17 4 ' 40 POLICE ;SECRETARY PUBLIC SAFETY AHLERS SHARIE 38,782.85 4 40 POLICE 'POLICE TECHNICIAN FERGUSON WENDE 38,782.85 4 I 40 !POLICE 'POLICE TECHNICIAN KOSS JILL 38,782.85 4 ' 40 ;`POLICE ;POLICE TECHNICIAN LEE NADINE 38,782.85• 4 40 POLICE j POLICE TECHNICIAN SWENDSEN SALLY 38,782.85 4 I 40 ;POLICE !POLICE TECHNICIAN 1WOESSNER KAREN 38,782.85 4 40 I POLICE PATROL OFFICER DES JARDIN TODD 44,150.50 4 ' 40 !POLICE I PATROL OFFICER GERHARD !JOSEPH 38,655.55 4 40 POLICE PATROL OFFICER GUEST 'JEFFREY 49,624.22 4 40 POLICE PATROL OFFICER IKNUTSON ANDY 55,161.60 4 40 'POLICE ,PATROL OFFICER R PANKONIN BARRY 55,161.60 4 I 40 POLICE I PATROL OFFICER SCHOEBERL JEFFREY 43,280.64 4 1 40 !POLICE PATROL OFFICER WAGNER IVIRGINIA _ 44,150.50 4 40 POLICE PATROL OFFICER WILLIAMS MICHAEL 49,624.22 4 I 40 {POLICE I PATROL OFFICER I MARKHAM JENNIFER 57,919.68 4 I 40 !POLICE ;PATROL OFFICER CARDINAL ''JASON 56,816.45 Iof3 City of Fridley _ 2004 Personnel Services(Annual Salaries) ! I 2004 Dept. Div. I Dept/Div/Act Description Position Title Last Name I First Name Annual Rate 4 40 POLICE PATROL OFFICER CESARE ;RICHARD 59,022.91 4 40 POLICE 'PATROL OFFICER IDOANE 'STEVEN 59,022.91 4 ; 40 [POLICE PATROL OFFICER FARBER LAWRENCE 60,126.14 4 ' 40 'POLICE j PATROL OFFICER 1 KAUFER NICHOLAS 56,816.45 4 40 POLICE PATROL OFFICER ;KNIGHT !CHRIS 56,816.45 4 40 POLICE _ 'PATROL OFFICER i MC KEEN ;DANIEL 59,022.91 4 40 POLICE ,PATROL OFFICER I MERSETH ;GRANT ! 60,126.14 4 40 POLICE PATROL OFFICER ,MONSRUD STEVEN 56,816.45 4 40 POLICE PATROL OFFICER POTTER ,JEFFREY 59,022.91 4 40 POLICE !PATROL OFFICER ;SALO GREGORY ! 57,919.68 4 ; 40 POLICE PATROL OFFICER 1 SORENSEN DAVID 60,126.14 4 ! 40 POLICE ;PATROL OFFICER !STANDAL I ROGER 60,126.14 4 1 40 !POLICE [PATROL OFFICER ;SWANSON ;THOMAS 57,919.68 4 I 40 ,POLICE PATROL OFFICER I MONSRUD ;MICHAEL 61,780.99 4 40 POLICE !PATROL OFFICER I MORK ;JAMES 59,574.53 4 40 POLICE ;PATROL OFFICER MORSE ;KURT 62,884.22 4 40 POLICE :PATROL OFFICER ;STEVENS ROBERT 59,574.53 5 50 ,FIRE ;ASSISTANT CHIEF/OPERATIONS CRELLY ,JOHN 64,411.78 5 50 IFIRE IFIRE CHIEF BERG !JOHN 74,086.27 5 50 ;FIRE SECRETARY FIRE SMITH ISHERREE 38,782.85 5 50 I FIRE RENTAL HOUSING OFFICE ASSIST BODENE ANGELA _ 33,181.82 5 50 I FIRE FIRE MARSHAL MESSER RALPH 58,131.84 5 50 FIRE FIREFIGHTERS HERRMANN !KIM 41,095.39 5 50 I FIRE FIREFIGHTERS LONG RENEE 33,775.87 5 50 [FIRE !FIREFIGHTERS SWANSON IKEVIN 41,095.39 6 j 61 ;ENGINEERING ;ASST. PUBLIC WORKS DIRECTOR OTTESON �LAYNE 67,339.58 6 61 1ENGINEERING IDIR PUB WORKS/CITY ENGINEER HAUKAAS ;JON 89,658.82 6 61 ;ENGINEERING !SECRETARY PUBLIC WORKS ENG ZIMMERMAN ;CHARLOTTE 38,782.85 6 61 1 ENGINEERING !OPERATIONS ANALYST NORDAHL !ROBERT 54,928.22 6 61 'ENGINEERING ENGINEERING TECHNICIAN STATLER RAYMOND 52,064.06 6 66 ;PARK MAINTENANCE PARKS SUPERVISOR LINDQUIST DAVID 58,747.10 6 66 PARK MAINTENANCE PUBLIC SERVICE WORKER-C BECKLIN KEVEN 41,816.74 6 66 [PARK MAINTENANCE PUBLIC SERVICE WORKER D-PPC FIELDS RONALD 41,816.74 6 66 PARK MAINTENANCE PUBLIC SERVICE WORKER-B KATZUNG DOUGLAS 39,589.06 6 66 PARK MAINTENANCE PUBLIC SERVICE WORKER-A SCHULTE MARK 41,816.74 6 66 PARK MAINTENANCE PUBLIC SERVICE WORKER D-PPC VOLK GARRY 41,816.74 6 66 PARK MAINTENANCE PUBLIC SERVICE WORKER-A WILLIAMS JON 41,816.74 6 68 STREET MAINTENANCE STREET SUPERVISOR HOLMSTROM KENNETH 58,747.10 6 68 STREET MAINTENANCE SECRETARY PUBLIC WORKS ALLEN-HATCHER JEANA 36,661.25 6 68 STREET MAINTENANCE FLEET SERVICES COORDINATOR FOSTER MARK 47,863.30 6 68 STREET MAINTENANCE PUBLIC SERVICE WORKER-A BRADSETH SCOTT 37,318.94 6 68 STREET MAINTENANCE PUBLIC SERVICE WORKER-C GRAVES MICHAEL 41,816.74 6 68 STREET MAINTENANCE PUBLIC SERVICE WORKER-A GUNDERSON PETER 41,816.74 6 68 STREET MAINTENANCE PUBLIC SERVICE WORKER-C JENSEN JEFFREY 41,816.74 6 68 STREET MAINTENANCE PUBLIC SERVICE WORKER-A SKOGEN GREG 37,318.94 6 68 STREET MAINTENANCE PUBLIC SERVICE WORKER-A TAYLOR ANGIE 41,816.74 6 68 STREET MAINTENANCE PUBLIC SERVICE WORKER-D TURBAK CRAIG 41,816.74 6 68 STREET MAINTENANCE PUBLIC SERVICE WORKER-B ZURBEY WILLIAM 41,816.74 _ 6 68 STREET MAINTENANCE ;MECHANIC-B KLUGE MARK 42,622.94 6 68 STREET MAINTENANCE I MECHANIC-B ODENTHAL KELVIN 42,622.94 7 ; 70 [RECREATION OFFICE COORDINATOR-REC JOHNSON SUSAN 41,434.85_ _7 j 70 ;RECREATION ;PROGRAM SUPERVISOR DALY MARK 51,873.12 7 70 RECREATION 1SR. CITIZEN PROGRAM COORD THOMPSON CONSTANCE 51,873.12 7 70 (RECREATION IDIR OF RECREATION/NATURALIST KIRK [JOHN 83,081.86 7 71 'NATURALIST INTERPRETIVE SPECIALIST ROGNESS TARA 45,762.91 7 71 ;NATURALIST INATURAL/RESOURCES COORD ST CLAIR SIAH 61,208.16 c? 0i3 City of Fridley I ' 2004 Personnel Services(Annual Salaries) 2004 Dept.j Div. Dept/Div/Act Description Position Title Last Name First Name Annual Rate 7 71 NATURALIST RECEPTION/CLERK TYPIST SWANSON JANICE 35,324.64 8 I 80 BUILDING INSPECTIONS CHIEF BUILDING OFFICIAL JULKOWSKI RONALD 69,291.46 8 80 BUILDING INSPECTIONS SECRETARY-INSPECTIONS HINTZ MARY 38,782.85 8 80 BUILDING INSPECTIONS BUILDING INSPECTOR JENSEN DAVID 47,863.30 8 81 PLANNING PLANNER ASSISTANTS STROMBERG STACY 47,099.52 8 1 81 PLANNING ENVIRONMENTAL PLANNER JONES JULIE 51,873.12 8 81 PLANNING PLANNING COORDINATOR BOLIN PAUL 1 67,339.58 8 81 PLANNING DIRECTOR COMMUNITY DEV HICKOK SCOTT 86,264.26 8 81 1PLANNING SECRETARY-COMMUNITY DEV TOSTENSON 'JULIANNE 38,782.85 8 81 ;PLANNING ,HOUSING SPECIALIST IWOLFE PATRICIA 47,163.17 73 0 I WATER TRANS&DIST ;WATER SUPERVISOR ISAEFKE JAMES 58,747.10 73 I 0 WATER TRANS& DIST IPUBLIC SERVICE WORKER-D 'JORGENSEN IKORY 41,816.74 73 0 'WATER TRANS&DIST ;PUBLIC SERVICE WORKER-D LONG GERALD 41,816.74 73 0 ;WATER TRANS&DIST !PUBLIC SERVICE WORKER-D PERRON ,PHILIP 41,816.74 73 r 0 WATER TRANS&DIST (PUBLIC SERVICE WORKER-B WIEHLE 'JASON 41,816.74 78 0 SEWER COLLECTION SEWER SUPERVISOR KOTTSICK 'GREGORY 58,747.10 78 0 SEWER COLLECTION PUBLIC SERVICE WORKER-B BULMAN (GARY 41,816.74 78 0 SEWER COLLECTION PUBLIC SERVICE WORKER-A HANSON I CRAIG 37,318.94 78 0 SEWER COLLECTION PUBLIC SERVICE WORKER-D KOOPMEINERS BRUCE 41,816.74 78 0 SEWER COLLECTION PUBLIC SERVICE WORKER-B SMALL KENNETH 37,318.94 92 1 LIQUOR OPERATIONS LIQUOR OPERATIONS MANAGER BIRKHOLZ KYLE 67,339.58 92 1 LIQUOR OPERATIONS LEAD LIQUOR STORE CLERK BOBICK CYNTHIA 27,899.04 92 1 LIQUOR OPERATIONS LEAD LIQUOR STORE CLERK RATCLIFF TODD 30,020.64 92 1 LIQUOR OPERATIONS LEAD LIQUOR STORE CLERK RUSTMAN JASON 29,172.00 • 30;3 r