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CCM 06/27/2016 CITY COUNCIL MEETING CITY OF FRIDLEY JUNE 27, 2016 The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:10 p.m. ROLL CALL: MEMBERS PRESENT: Mayor Lund Councilmember Barnette Councilmember Saefke Councilmember Varichak Councilmember Bolkcom OTHERS PRESENT: Wally Wysopal, City Manager Darcy Erickson, City Attorney Scott Hickok, Community Development Director Mike Maher, Springbrook Nature Center PROCLAMATION: Women of Today Founder's Day - July 1, 2016 APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: City Council Meeting of June 13, 2016 . Councilmember Saefke noted the following corrections: (1) on page 7, there is no seconded motion indicated; (2) on page 11, paragraph 6, line 4, "laundry mat" should be “laundromat”; (3) on page 11, paragraph 7, line 3, the word "0think" needs to be corrected; and (4) on page 18, the first bullet, line 5, the word "Vegan" should be "Vegas". Councilmember Bolkcom indicated on that same page, the Summer Solstice was on June 21, not June 28. APPROVED AS CORRECTED. NEW BUSINESS: 1.Extension Request for a Variance, VAR #14-03, to Expand a Single Stall Garage to a Double Stall Garage, Generally Located at 6940 Hickory Drive N.E. (Ward 3). FRIDLEY CITY COUNCIL MEETING OF JUNE 27, 2016 PAGE 2 THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 2. Resolution Designating Polling Places and Appointing Election Judges for the 2016 Primary and General Elections. ADOPTED RESOLUTION NO. 2016-31. 3. Approve Change Order No. 1 for the 2016 Safe Routes to School Project No. ST2011-21. APPROVED. 4. Claims 1606 (ACH PCard); 172964-173051 APPROVED. 5. Business License List APPROVED THE LICENSE AS SUBMITTED AND AS ON FILE. 6. Estimates Kuechle Underground, Inc. P.O. Box 509 Kimball, MN 56302 2015 Street Rehabilitation Project No. ST2015-01 Estimate No. 6...................................................................... $117,860.08 O'Malley Construction, Inc. 35812 - 241st Avenue NE LeCenter, MN 56057 Safe Routes to School Project No. ST2011-21 Estimate (FINAL)............................................................... $ 15,250.08 APPROVED. ADOPTION OF PROPOSED CONSENT AGENDA: Councilmember Barnette asked that Item No. 1 be removed from the consent agenda. MOTION by Councilmember Barnette to approve the proposed consent agenda with the removal of Item No. 1. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. FRIDLEY CITY COUNCIL MEETING OF JUNE 27, 2016 PAGE 3 OPEN FORUM, VISITORS: Mayor Lund asked if staff had addressed Ms. Engebretson’s concerns about the large tree on the boulevard by her home. Mr. Wysopal replied staff has had some contact with Ms. Engebretson. She should have a written response by the end of the week. ADOPTION OF AGENDA: MOTION by Councilmember Bolkcom to approve the agenda with the addition of Item No. 1. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. NEW BUSINESS: 7. Approve Change Order No. 2 (FSB-07-1-2) with Palmer West Construction Company, Inc.; and Change Order No. 1 (FSB-09-4-1) with MCI Inc. Mike Maher , Springbrook Nature Center Director, stated these are two change orders for the Springbrook Nature Center construction project. Change Order No. 2 is with their roofing contractor, Palmer West. There were some changes made to the roof on the existing Nature Center building. Per the recommendations of the roofing company and their construction manager, there were some opportunities to make improvements to the roof to basically get it up to code. In addition, there was some work needed on the addition where it transitioned to the roof of the existing structure. Additional flashing and waterproofing needed to be done. That change order is in the amount of $11,543.95. Mr. Maher stated Change Order No. 1 is with MCI which is the contractor who is completing the flooring on the project. The change order is in the amount of $575. There was some tile that needed to be removed that was part of the existing building that was not specified in the construction documents. A small amount of work needed to be added, and there was some additional preparation work that needed to be done to install the flooring. Mr. Maher stated City staff has reviewed these change orders, and unless there are questions, recommend Council approve the change orders. Mayor Lund stated there was some discussion between himself and the project manager, Doc Smith, about safety cabling around the perimeter of the roof. In light of the green roof installation and the need periodically to maintain that green roof--in essence weeding the green roof—has it been determined if that will be installed? FRIDLEY CITY COUNCIL MEETING OF JUNE 27, 2016 PAGE 4 Mr. Maher replied it was his understanding that has been placed on hold pending some further details on the green roof; but that is a system that can easily be installed at any point in time. Councilmember Bolkcom asked what a parapet wall was. Mr. Maher replied that is a built-up section that extends above the flat roof membrane, and there are a couple parapet walls on the existing roof. One is located on the front facade of the original Nature Center building (a kind of curved section) on the perimeter of that section of the roof; and there is also a smaller section up on the roof level that housed some mechanical equipment. Mayor Lund stated also what it does is if you have a building that generally has a flat roof; the side walls can extend above the flat roof which hides things like the air conditioners and other things that are up there for aesthetics. Councilmember Bolkcom stated as to Change Order No. 2, it says "remove tile and prep the floor for the tile." She asked what the cost was for installing the tile. Mr. Maher replied the installation of the tile was part of the original contract that was signed with the contractor. The section they are talking about is where the old bathrooms were in the existing building. Just in the construction documents that specific part, removing the old tile, was not included in the construction documents. That tile had to be sort of scraped and ground out, and then there was some repair work that needed to be done to level the floor before they put in new tile. Councilmember Bolkcom asked what would be happening at the Nature Center soon. Mr. Maher stated Saturday, July 30, is a public grand opening celebration for the new interpretative center, Aspen Nature Center. That will be from 1 to 4 p.m. It will be a wonderful event. There will be a lot of educational activities going on, tours of the new facility, interpreters there helping guide through the new exhibits, the Fridley City band will be there, and there will be a number of speeches and recognition of those who made contributions to the project. Right now, exhibits are being installed and finishing touches are being done such as laying down the final carpeting, and installation of some of the operable partitions that go in between the classrooms. MOTION by Councilmember Bolkcom to approve Change Order No. 2 (FSB-07-1-2) with Palmer West Construction Company, Inc.; and Change Order No. 1 (FSB-09-4-1) with MCI Inc. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 1. Extension Request for a Variance, VAR #14-03, to Expand a Single Stall Garage to a Double Stall Garage, Generally Located at 6940 Hickory Drive N.E. (Ward 3). FRIDLEY CITY COUNCIL MEETING OF JUNE 27, 2016 PAGE 5 Councilmember Barnette stated this is unusual and he wanted some clarification. It is a single- car garage that faces Hickory. The driveway comes in off of Hickory Place. He asked whether the new garage is going to face Hickory Place. Scott Hickok, Community Development Director, replied the new garage will open towards Hickory Drive. Just as the single-stall garage does now; however, there will be a second stall that is built out towards Hickory Place. It will be side by side like a two-stall garage typically is but, in that open space between the existing single-stall garage and Hickory Place, is where this new garage is going to be. Mr. Hickok stated just for clarification about what the two variances are for, one variance is because it is reducing that setback area. Technically, even though it is the side of the house, it is considered the front by virtue of the fact that the narrowest lot dimension is what describes your front lot regardless of how your house faces. That is going to be reduced from 25 feet to 18.2 feet for that variance. Mr. Hickok stated the second variance is because when your neighbor behind you on a corner lot has a driveway that comes out to that street, you need to have a minimum of 25 feet from that lot line. This will be 20.8 feet as opposed to 25 feet. This was approved the first time around by the City Council on June 22, 2015. There really was no controversy about it as he recalls, and the reason why they are asking for an extension is they had a baby. It does not look like this summer construction is going to happen and they asked for a year extension. The City Code does require an extension; otherwise it is null and void if you do not use it after one year. Councilmember Barnette stated they have such an unusual situation because he has almost no entry in there and he has to take a very hard right. Mr. Hickok replied correct. This is one of those lots where a variance was justly granted, and it would be almost impossible to go to a second stall anywhere else on this site. MOTION by Councilmember Barnette to approve the Extension Request for a Variance, VAR #14-03, to Expand a Single Stall Garage to a Double Stall Garage, Generally Located at 6940 Hickory Drive N.E. (Ward 3). Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. 8. Informal Status Reports: There were no informal status reports. ADJOURN: MOTION by Councilmember Barnette, seconded by Councilmember Varichak, to adjourn. FRIDLEY CITY COUNCIL MEETING OF JUNE 27, 2016 PAGE 6 UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 7:42 P.M . Respectfully submitted, Denise M. Johnson Scott J. Lund Recording Secretary Mayor