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CCM 10/10/2016 CITY COUNCIL MEETING CITY OF FRIDLEY OCTOBER 10, 2016 The City Council meeting for the City of Fridley was called to order by Mayor Pro Tem Barnette at 7:00 p.m. ROLL CALL: MEMBERS PRESENT: Mayor Pro TemBarnette Councilmember Saefke Councilmember Varichak Councilmember Bolkcom MEMBERS ABSENT: Mayor Lund OTHERS PRESENT: Wally Wysopal, City Manager Shelly Peterson, Finance Director Darcy Erickson, City Attorney James Kosluchar, Public Works Director Scott Hickok, Community Development Director Kay Qualley, Environmental Planner Jack Kirk, Parks and Recreation Director PROCLAMATIONS: Student Foreign Exchange Week: Kaoutar Karoui from Italy Fire Prevention Week: October 9-15, 2016 APPROVAL OF PROPOSED CONSENT AGENDA: APPROVAL OF MINUTES: City Council Meeting of September 26, 2016. APPROVED. NEW BUSINESS: 1.Resolution Adopting Assessment for 2016 Utility Lateral Repair Project. APPROVED RESOLUTION NO. 2016-56. FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 2 2.Resolution Certifying Certain Delinquent Utility Services to the County for Collection with the 2017 Property Taxes. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 3.Receive the Landscape Design Guidelines for the Urbanized Sections of University Avenue (53rd Avenue through Community Park Area at 71st Avenue N.E.). THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 4.Receive the Twin Cities Gateway Fiscal Year 2017 Budget. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON THE REGULAR AGENDA. 5.Claims (1609-ACH PCard; 174220 - 174369). APPROVED. 6.Estimates: Kuechle Underground, Inc. P.O. Box 509 Kimball, MN 56302 2015 Street Rehabilitation Project No. ST 2015-01 Estimate No. 10 .......................................................................... $174,981.27 Northwest Asphalt 1451 Stagecoach Road Shakopee, MN 55379 2016 Street Rehabilitation Project No. ST 2016-01 Estimate No. 4 ............................................................................ $198,210.31 APPROVED. ADOPTION OF PROPOSED CONSENT AGENDA: Councilmember Bolkcom asked to remove Item Nos. 2, 3 and 4. MOTION by Councilmember Bolkcom to approve the proposed Consent Agenda with the removal of Item Nos. 2, 3 and 4. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 3 OPEN FORUM VISITORS: Travis Gardner , 5313 Horizon Drive, said he had issues with the roads that were redone recently. The project did not go as the neighborhood thought it should. Curbs are not done and they are cracked and broken. The roadway is uneven and took 6 months to complete. In that timeframe there were problems with a mud slick, his wife could not go to work, and police were called because he had asked a worker to move their car that was parked in front of garbage that was to be picked up. Mr. Gardner said he purchased this home from his grandparents and is sad to see neighborhoods going this way. The City is hiring workers that do not care about the project and workers seem to have no accountability for this city. Police are acting irrationally. Even though Council may feel they are doing everything they can, they should be working to better this community. He urged Council to think about citizens and how we can be better and hire better people. Councilmember Bolkcom asked if Public Works or City Councilmembers were contacted. Mr. Gardner replied yes. Public Works came out with law enforcement and told him if he did not stop talking to construction workers he could deal with the police. The conversation was not consensual, so he walked away. He made many telephone calls and received a notice that he would be contacted by March 2l, and he did not hear back from someone in over a week. There needs to be a community effort from civilians, council and the people who are hired to do the work. Council actions do have consequences that they do not know about. Pro Tem Mayor Barnette said that staff will follow up with Mr. Gardner and Council. Cabrera Diela , 5312 Horizon Drive NE, said that workers from the construction came inside his house and crawled over the desk by the computer to look at pipes and connection of water and did not use a ladder. They do not care about his property. He also has a problem with the lawn because they put down gravel and planted new seed for the grass and there were rocks in there and when he used his new lawn mower it damaged the blade. The work is finished but for $2,080 they did not do a good job. He also does not want to be charged double for the curb because they had to do a new one. Pro Tem Mayor Barnette said he will be contacted by staff. Councilmember Bolkcom wanted to clarify that people are not charged for their curb. Jim Kosluchar, Public Works Director, replied that the curb is not assessed. Residents are only assessed for the street--the base and asphalt only. Councilmember Bolkcom said if people have questions about curbs they can contact Public Works. She said they are aware there are outstanding landscaping issues in some areas. FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 4 ADOPTION OF AGENDA: MOTION by Councilmember Bolkcom to adopt the agenda with addition of Item Nos. 2, 3 and 4. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. NEW BUSINESS: 7.Consideration of Revision of the Fridley City Code, Chapter 113, Solid Waste Disposal and Recycling Collection. MOTION by Councilmember Bolkcom to open the public hearing. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING OPENED AT 7:30 P.M. Scott Hickok, Community Development Director, stated that staff would like to advertise this item for a public hearing and present at the October 24, 2016, City Council Meeting. MOTION by Councilmember Saefke to continue the public hearing until October 24, 2016, for full Council review. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING WAS CONTINUED UNTIL OCTOBER 24, 2016 8.Consideration of Opting Out of Subdivision 9 of Minnesota Statutes, Section 462.3593, Permitting Temporary Health Care Dwellings MOTION by Councilmember Bolkcom to open the public hearing. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING OPENED AT 7:31 P.M. Scott Hickok, Community Development Director, stated that staff would like to continue this public hearing until October 24, 2016 for full Council review. MOTION by Councilmember Bolkcom to continue the public hearing until October 24, 2016. Seconded by Councilmember Saefke. FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 5 UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING WAS CONTINUED UNTIL OCTOBER 24, 2016. 9.Consideration of the Special Assessments for Street Improvement Project No. ST2015-01. MOTION by Councilmember Bolkcom to open the public hearing. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING OPENED AT 7:33 P.M. Shelly Peterson, Finance Director, stated the special assessments pertain to the rehabilitation of City streets as part of the City’s Street Resurfacing Plan. Proposed special assessments for this project are established in conformance with the City’s Special Assessment Policy. Ms. Peterson stated the 2015 Street Improvement Project includes the Summit Manor th Neighborhood; South of I-694, North of 49 Avenue, and between Main Street and University Avenue. Residents and Commercial owners received mailings prior to the project moving forward. There are 290 properties that are subject to this assessment, including 22 Commercial and 268 Residential. Ms. Peterson noted the proposed special assessments are calculated in accordance with the City’s policy, and pay for portions of the street rehabilitation only (curbing and utilities are excluded). Each single family residential property is proposed to have an assessment of $2,080.00. Commercial properties are assessed based on $27.81 per lineal foot. The proposed residential and commercial special assessments for the project compare favorably with projected special assessments. Single family residential projections were $2,380 at the time of the open house (13% higher) and $2,185 at the time of contract award (5% higher). The proposed assessment is $2,080, and commercial special assessments were similarly reduced. These proposed residential assessments are only $5.55 greater than a nearly identical project in 2013. Ms. Peterson said minor elements of the project are yet to be completed, including sawing and sealing asphalt joints, construction of a raised intersection on 3rd Street and Horizon Drive, rd planting of storm water bioswales on 3 Street, and known and future warranty repairs. Ms. Peterson stated there is a 10-year assessment payback period and payments are subject to a 5.25% interest rate. Written or oral objections will be considered at this public hearing. No appeal may be taken as to the amount of the assessment unless a signed, written objection is filed with the City Clerk prior to the hearing or is presented to the presiding officer at this hearing. Property owners have until the close of business on November 23 to pay all or at least half of the assessment interest free. After November 23, interest will be charged on the remaining balance. The assessment is due annually to the County in November for collection on the next year’s real estate taxes. The remaining balance of the principal may be paid to the City by November 15 each calendar year to cancel all future installments. A deferral option for retired or disabled property FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 6 owners is available for homesteaded properties. For more information, contact the Finance Department at (763) 572-3537. Ms. Peterson said staff recommends the public hearing be opened for public comment. The resolution adopting the special assessment roll is under new business as Item 12. Councilmember Bolkcom noted that there are still some outstanding things to be done on this project and asked when they will be completed. Jim Kosluchar , Public Works Director, replied the contractor has a punch list of items to be completed and a memorandum was provided to Council with details. The contractor must finish the items on the list before final payment is made. If the list does not get completed, we will subcontract the work out and offset the cost on their final payment. Councilmember Bolkcom asked what the date of completion would be. Mr. Kosluchar replied that the work is due now. Councilmember Bolkcom asked if it would be completed by mid-November. Mr. Kosluchar replied yes. They started working on things last week. Councilmember Bolkcom said if anyone has issues they can call Public Works. Staff would like to hear about issues so they can be resolved. If you called before and the work still is not done, please call again. Mr. Kosluchar replied staff has taken a fair amount of calls on this project, plus residents also ask questions when staff is out in the area. Councilmember Bolkcom added even if there are issues from this spring, call to let staff know about it. Roger Bowman , 5420 Altura Road, asked how to pay for the work in its entirety. Ms. Peterson replied once this has been approved by Council, you can make payment by check, cash or credit card tomorrow at City Hall. Councilmember Bolkcom asked if another letter would be sent out. Ms. Peterson replied yes. Reminder letters will be sent out by Wednesday with the final approved amount and information on deferment. MOTION by Councilmember Bolkcom to close the public hearing. Seconded by Councilmember Saefke. FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 7 UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING CLOSED AT 7:43 P.M. 10.Consideration of the Special Assessments for Street Improvement Project No. ST2016-01. MOTION by Councilmember Bolkcom to open the public hearing. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED AND THE PUBLIC HEARING OPENED AT 7:43 P.M. Shelly Peterson, Finance Director, stated the special assessments for this project pertain to the rehabilitation of City streets as part of the City’s Street Resurfacing Plan. Proposed special assessments for this project are established in conformance with the City’s Special Assessment th Policy. The 2016 Street Improvement Project includes the Plymouth Neighborhood South of 49 th Avenue to 45 Avenue between Main Street and University Avenue. Residents and commercial owners received mailings prior to the project moving forward for the following meetings: • Residents were invited to a project workshop held on November 24, 2015 • A hearing on improvements was held on January 25, 2016 • 169 Residential properties are subject to this assessment. Ms. Peterson noted that the proposed special assessments are calculated in accordance with the City’s policy, and pay for portions of the street rehabilitation only (curbing and utilities are excluded). Each single family residential property is proposed to have an assessment of $2,125.93. The proposed residential special assessments for the project compare favorably with projected special assessments. Single family residential projections were: • $2,450 at the time of the open house (13% higher) • $2,255 at the time of contract award (6% higher) • The proposed assessment is $2,125.93 These proposed assessments are $6.00 lower than a similar project in 2014. Ms. Peterson said minor elements of the project are yet to be completed, including sawing and ndth sealing asphalt joints, regrading of an intersection on 2 Street south of 49 Avenue and known and future warranty repairs. There is a 10-year assessment payback period and payments are subject to a 5.25% interest rate. Ms. Peterson said written or oral objections will be considered at this public hearing. No appeal may be taken as to the amount of the assessment unless a signed, written objection is filed with the City Clerk prior to the hearing or is presented to the presiding officer at this hearing. Property owners have until the close of business on November 23 to pay all or at least half of the assessment interest free. After November 23, interest will be charged on the remaining balance. The FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 8 assessment is due annually to the County in November for collection on the next year’s real estate taxes. The remaining balance of the principal may be paid to the City by November 15 each calendar year to cancel all future installments. Ms. Peterson noted that a deferral option for retired or disabled property owners is available for homestead properties. Contact the Finance Department at (763) 572-3537 for more information. Staff recommends the public hearing be opened for public comment. The resolution adopting the special assessment roll is under new business as Item 13. MOTION by Councilmember Bolkcom to receive into record a letter from David L Carlson and Elizabeth A. LaPanta and a letter dated October 10, 2016, from Sandra Hahn and the response prepared by Mary Smith, City Assessor. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. Councilmember Bolkcom had a question regarding a letter that mentioned that the asphalt looked more porous than it used to. She asked how the asphalt was different than the past. Jim Kosluchar , Public Works Director, replied that “super pave” was developed by the Federal Highway Administration and is used in 50 states and now used locally. The City switched to “super pave” about 6 years ago. It is more open-grated and when the pavement is not sealcoated, you do see some of the pores. This asphalt is not pervious to water and is more durable, which is why it is used across the country. Super pave has been used in other projects and there have not been any issues. MOTION by Councilmember Bolkcom to close the public hearing. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING CLOSED AT 7:51 P.M. 11.Consideration of the Assessment for the 2016 Nuisance Abatement. MOTION by Councilmember Bolkcom to open the public hearing. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED AND THE PUBLIC HEARING OPENED AT 7:51 P.M. Shelly Peterson, Finance Director, stated this is the annual assessment for those properties where continuing code violations existed and the City expended resources to bring the properties into compliance. We have 27 properties involved in this assessment and the total amount of the FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 9 assessment will be $18,279.78. The assessment will be for 1 year at 6 1/2 % interest. Written or oral objections will be considered at this public hearing. No appeal may be taken as to the amount of the assessment unless a signed, written objection is filed with the City Clerk prior to the hearing or is presented to the presiding officer at this hearing. Ms. Peterson noted that staff has not received any correspondence contesting the proposed assessment. Property owners have until the close of business on November 23 to pay all or at least half of the assessment interest free. After November 23, interest will be charged on the remaining balance. Any remaining principal along with interest from the date of Council adoption of the resolution through December 31, 2017, will be collected with the next year’s real estate taxes. A deferral option for retired or disabled property owners is available for homestead properties, contact the Finance Department for more info at 763-572-3537. Staff recommends the public hearing be open for public comment. The resolution adopting the assessment roll is under New Business as Item 14. MOTION by Councilmember Bolkcom to close the public hearing. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED AND THE PUBLIC HEARING CLOSED AT 7:54 P.M. NEW BUSINESS: 2. Resolution Certifying Certain Delinquent Utility Services to the County for Collection with the 2017 Property Taxes Councilmember Bolkcom noted the timing for this is two weeks earlier than prior years. She did not want to be certifying something that may bigger in two weeks. Shelly Peterson , Finance Director, replied every year the amount presented is higher than when it is assessed to the County. Letters were sent out to utility customers giving them until November 23, 2016, to pay. Staff anticipates several more payments before it finally goes to Anoka County and that amount will be lower than it is today. Councilmember Bolkcom said the delinquencies have been creeping up over the years. Ms. Peterson replied the amount was much higher 4 to 5 years ago. The graph does not represent those years—when the housing market had significant foreclosures. The utility rates have increased each year which increases the average bill. CouncilmemberVarichak asked if this could be deferred over 10 years like the other assessments. Ms. Peterson replied no; this is a one-year assessment. FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 10 Pam Reynolds , 1241 Norton Avenue, asked if the list was sorted by businesses, private residence and rental. She did look up some of the addresses and some are apartment complexes and rentals. She asked if there was anything in code language that would tie having delinquent utility bills to their rental license. In other words, if I have a rental license up for renew and have an outstanding water bill would the City think about renewing it. Councilmember Bolkcom replied it would not show up because it would have been paid with property taxes. Ms. Reynolds asked what happens if they do not pay their property taxes. Ms. Peterson replied the taxes would be delinquent and interest would be assessed on the taxes. Ms. Reynolds asked if the City eventually gets paid. Ms. Peterson replied if the taxes go into forfeit, then we write off the balance. Ms. Reynolds noted in the resolution the collection of taxes in “2016” should be “2017”. Ms. Peterson said Council will amend the resolution to reflect the correct date. Ms. Reynolds did the math and it is a 31% increase over last year in delinquent bills. Councilmember Saefke added the chart in the Council packet shows the number of accounts stayed pretty level until 2013. There are more people not paying their bills. Ms. Reynolds asked about the list at the end and if those properties were more likely to be paid or overlooked. Ms. Peterson replied the City requires accounts to be in the owner’s name. If the previous owner does not pay the final bill and the title company does not collect on the bill, the amount will be due by the new owner. Utility bills go with the property. MOTION by Councilmember Bolkcom to adopt Resolution No. 2016-56. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. MOTION by Councilmember Bolkcom to amend the second paragraph; last sentence of the resolution to read 2017. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 11 Councilmember Saefke noted that only the property taxes are tax deductible, not the assessments. Ms. Peterson replied correct; the Anoka County will notify and identify what to report for taxes, and it does not include special assessments of any kind. Travis Gardner , 5313 Horizon Drive, said he knows why this is going on and why we are seeing more delinquency. The billing system is atrocious; he can go an entire year and then all of a sudden he gets a letter or a water bill. He fills out the form but does not get the bill. Councilmember Bolkcom replied that staff will see why he is not getting a bill. She automatically gets an email from the City saying the water bill is due. The City is also working on getting automatic meters so the City is not dependent upon having someone read it. 3. Receive the Landscape Design Guidelines for the Urbanized Sections of University Avenue (53rd Avenue through Community Park Area at 71st Avenue N.E.). Councilmember Bolkcom asked if this will come back at a future date and if we agree to this are we committed to this. She said her understanding is that we are agreeing to go ahead with this but have no idea what the cost and maintenance will be. Kay Qualley , Environmental Planner, replied this is a chance to combine some things that go through the heart of Fridley. This is a broad landscape guideline, and if there is another project it will involve future maintenance. There are many factors that go into this and there are design guidelines that are intended to be a broad framework to look at and come back to Council when there is a firmed up project. Councilmember Bolkcom said she liked the plans. It is always good when there is less mowing. This is the first step of many steps. MOTION by Councilmember Bolkcom to Receive the Landscape Design Guidelines for the Urbanized Sections of University Avenue (53rd Avenue through Community Park Area at 71st Avenue N.E.). Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. 4. Receive the Twin Cities Gateway Fiscal Year 2017 Budget. Councilmember Bolkcom said she did not understand the budget. She asked why the marketing expenses are more than any other comparable organization. Wally Wysopal , City Manager, replied that is a good thing, because less was spent on administration costs than what is going out to promote the cities. The Twin Cities Gateway uses lodging taxes for the purpose of promoting our city. Funds are given back to cities and the funds are a portion of what was generated in the tax. We use the funds in the form of grants for activities FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 12 like Pumpkin Night in the Park. The idea is to bring people to our community, stay in the hotels to create tax, and then distribute it back to the City. Councilmember Bolkcom asked what comes back to the City. Mr. Wysopal said he will provide the information back to Council and include how the funds are being used in Fridley. MOTION by Councilmember Bolkcom to Receive the Twin Cities Gateway Fiscal Year 2017 Budget. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. 12. Resolution Adopting Assessment for the 2015 Street Improvement Project No. 2015-01. MOTION by Councilmember Bolkcom to adopt Resolution No. 2016-58. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. 13.Resolution Adopting Assessment for the 2016 Street Improvement Project No. 2016-01. MOTION by Councilmember Varichak to adopt Resolution No. 2016-59. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. 14. Resolution Adopting Assessment for the 2016 Nuisance Abatement. MOTION by Councilmember Bolkcom to adopt Resolution No. 2016-60. Seconded by Councilmember Saefke. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. 15.Receive Bids and Award Contract for 2016 Springbrook Nature Center Improvements Project No. 510 – Nature Play Area and Outdoor Amphitheater. Jack Kirk, Parks and Recreation Director, stated that on Friday, October 7, 2016, at 10:00 a.m. bids were opened for the Springbrook Nature Center Improvements Project #510, the Nature Play Area and the Outdoor Amphitheater. A total of four responsive bids were received from Blackstone Contractors of Corcoran, MN: Custom Builders of Cold Spring, MN; Maertens-Brenny Construction of Minneapolis, MN; and Urban Companies of St. Paul, MN. The lowest responsive base bid was from Custom Builders in the amount of $283,155.00. There were a number of deduct FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 13 alternates in the bid form, to give us some flexibility for moving ahead with the project should the bids have come in too high for our budget. The total for the deduct alternates from Custom Builders was $39,630.00. Mr. Kirk said this project will include work on two components of Phase 2 for the Springbrook Nature Center Improvements Project, the Nature Play Area and the Outdoor Amphitheater. The nature based play area will be designed to encourage children to engage with nature in unstructured play opportunities. Children can climb on logs and boulders, play in sand and water, and build things with branches and other natural items. The play area will consist of natural elements and constructed features that will blend into the Nature Center’s environment. The outdoor amphitheater will be located just east of the Nature Center building and will feature tiered hillside seating and a small round performance area. Nature education classes, musical and theatrical performances, ceremonies and meetings could utilize this area, with permanent seating for up to 150 people, and capacity for an additional 100 people on adjacent grassy slopes. Mr. Kirk noted this project is being funded by the Springbrook Nature Center Foundation through funds raised in their capital campaign. The Foundation has the funds needed to support this project and is ready to move forward. Springbrook Nature Center Foundation Chairman Malcolm Mitchell provided a letter to the City on September 8 indicating the SNC Foundation support for moving ahead on the Phase 2 projects with an estimated cost at $280,000. He said he spoke with Mr. Mitchell on the phone and informed him of the base bid coming in at $283,155 or $3,155 over the estimated cost. Mr. Mitchell has indicated the SNC Foundation support to move ahead with all the items covered in the base bid, with the Foundation to pay the entire amount. Mr. Kirk said that staff recommends the City Council move to receive the bids per the attached bid tabulation and award the contract to Custom Builders of Cold Spring, MN for the 2016 Springbrook Nature Center Improvements Project #510 – Nature Play Area and Outdoor Amphitheater in the amount of $283,155.If approved, staff will notify the contractor of the award and issue a notice to proceed upon receipt of acceptable submittals. Councilmember Bolkcom said in the future a letter or email would be good to have if the amount is over what was originally approved. Mr. Kirk replied they were on a tight schedule and anticipated that the bids would come in around that amount. Councilmember Bolkcom asked how overruns would be handled. Mr. Kirk recognized the budget is tight, but the Foundation does have funds on hand to handle any change orders and this was discussed with Chair Mitchell. We would make sure we talked to the Foundation about any overruns prior to going ahead with that work. Councilmember Bolkcom thanked the Foundation for raising the funds for this new improved center and to those who donated. MOTION by Councilmember Bolkcom to receive the bids and award the contract for the 2016 Springbrook Nature Center Improvements Project No. 510 – Nature Play Area and Outdoor FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 14 Amphitheater and award the contract to Custom Builders in the amount of $283,155.00. Seconded by Councilmember Varichak. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED UNANIMOUSLY. 16.Informal Status Reports Mayor Pro Tem Barnette said theFridley Community Connection Newsletter is a great way to inform the public on what is going on in the City and who to call if there are any questions. Congrats to those who work on it. Jim Kosluchar, Public Works Director, stated that on the night of September 21-22 Fridley experienced an extreme rainfall event between 5 and 11 inches, resulting in flash flooding in many locations. The City has a survey available to report damages to allow staff to assess area drainage systems and evaluate where improvements may be needed. The survey is available on the City website by searching for September Flooding Survey. Councilmember Bolkcom received a phone call concerned about the Riverview Heights area and how often we check the grates. She wanted to know how often it is examined and when we know there is a storm coming are certain areas checked. Mr. Kosluchar replied yes. Right now, post storm, staff is doing a lot of debris clean up. Crews have been out twice a day to keep up with the debris in the grates. Severe storms are watched. We were watching this storm on the radar but the predictions were not correct. The storm intensified rapidly. Staff is looking at places we can augment and for areas of improvement as a result of this storm. Councilmember Bolkcom noted that there was a lot of flooding in the Springbrook Apartments area. She asked if there were any other structural issues. Mr. Kosluchar replied this storm created a line that is called “training.” The storm stacked up water in a line, did not move much, and kept dropping rainfall bans in the same area. Wally Wysopal , City Manager, announced the next budget work session will be changed from November 21 to November 28. That is when the complete budget is presented by fund, department and division. The 2017 utility rates will be presented to Council on November 28 for approval. Council will hold a public meeting on December 12. Council adopts the final 2017 levy, 2017 budget and revised 2016 budget on December 27. Mr. Wysopal announced the following new staff: Thad Norlinger, Assistant Liquor Store Manager Matthew Schlenker, Police Officer David Kostuch, Police Officer Courtney Rolfe, Crime Prevention Specialist FRIDLEY CITY COUNCIL MEETING OF OCTOBER 10, 2016 PAGE 15 Councilmember Bolkcom said on October 20 there will be meeting at 5:30 p.m. about the civic campus and on October 25, at 6:30 p.m. there will be a presentation and an opportunity to ask questions about the civic campus at City Hall. The regular Council meeting is on October 24. Mr. Kosluchar said Anoka County parks will rehab the trail at Locke Lake Park and Edgewater Garden Park, with tree removal and bank stabilization. They will rehab the asphalt through there. This was planned, and not a reaction to the storm. The trails will be closed and signage and detours are up. The goal is to finish the asphalt yet this year, but if it cannot be completed, there may be a gravel trail until spring. Mr. Kosluchar said the Met Council Interceptor will mill and overlay Hickory Circle and there will be no cost to residents or the City. Notices were sent out last week. Councilmember Bolkcom asked about the sealcoat that had to be cut into. Mr. Kosluchar replied that the patch on west Moore Lake was an unplanned repair. In that area the sealcoat was disturbed by CenterPoint. CenterPoint is waiting for the asphalt to cure and 18 months is a good timeframe to let asphalt cure. CenterPoint will contact residents with a direct mail. Councilmember Varichak asked when the project by the Holiday gas station will be complete. Mr. Kosluchar said they may be waiting for the concrete to cure. They should be close to being done. Councilmember Varichak said she sees a lot of people not abiding by the signage and turning onto that road. She is afraid something will happen or someone will get hurt. Mr. Kosluchar noted that is dangerous maneuver. People behind you are not expecting you to stop. The Police Department has been active out there, avoid a ticket and do what the sign says. ADJOURN: MOTION by Councilmember Varichak to adjourn. Seconded by Councilmember Bolkcom. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR PRO TEM BARNETTE DECLARED THE MOTION CARRIED AND THE MEETING ADJOURNED AT 8:46 P.M. Respectfully submitted by, Krista Peterson Robert L. Barnette Recording Secretary Mayor Pro Tem