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PRA 09/10/2018 City of Fridley Parks & Recreation Commission Meeting Sept. 10, 2018 AGENDA DATE: Sept. 10, 2018 – 7:00 p.m. LOCATION: Fridley Municipal Center – Meeting Room 1 CALL TO ORDER APPROVE PARKS & RECREATION COMMISSION MINUTES OF: Sept. 10, 2018 APPROVE PARKS & RECREATION COMMISSION AGENDA: Sept. 10, 2018 STAFF REPORT 1. a. Program Update (attached) b. Springbrook Nature Center Report (attached) c. Parks Maintenance Report (verbal) NEW BUSINESS/ACTION ITEMS 2. a. DNR Grant Request – Restoration Plan at SNC and West Moore Lake Sand Dunes (attached) b. Discussion on revising Special Use Permit to include clarification of large events (current guidelines attached) UNFINISHED BUSINESS/STAFF REPORTS: 3. a.Update on Moore Lake Beach (verbal) b.Update on civic campus move, Locke Park Playground, software (verbal) c.Year-To-Date Enrollments and Shelter Reservations (attached) d.Sept./Oct. Brochure and Youth Activities Packet (attached) e.Commission Application (attached) f.Other ADJOURNMENT 4. Next Meeting: Oct. 1, 2018 at the Fridley Municipal Center – Meeting Room 1. CITY OF FRIDLEY PARKS & RECREATION COMMISSION MEETING – Aug. 6, 2018 CALL TO ORDER: Chairperson Heintz called the Parks & Recreation Commission Meeting to order at 7:10 p.m. The business meeting was held at the Public Works Facility at the new civic campus, which began at 7:10 p.m., however, the pre-business meeting tour started at 5:00 p.m. outside the Public Works Facility. ROLL CALL: Members Present: Greg Ackerman, EB Graham, Mike Heintz, Dave Kondrick, Shanna Larson Others Present: Deborah Dahl, Director of Community Services and Employee Resources Jeff Jensen, Operations Manager – Streets and Parks Rich Perron, Lead Public Service Worker – Parks Maintenance Mike Maher, Director of Springbrook Nature Center Margo Numedahl, Program Supervisor Cleve McCoy, Program Supervisor Sue Johnson, Office Coordinator APPROVAL OF June 4, 2018 PARKS & RECREATION COMMISSION MINUTES MOTION by Mr. Kondrick, seconded by Ms. Larson, to approve the minutes of the June 4, 2018 Parks and Recreation Commission meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON HEINTZ DECLARED THE MOTION CARRIED. APPROVAL OF PARKS & RECREATION COMMISSION AGENDA FOR Aug. 6, 2018. MOTION by Mr. Kondrick, seconded by Ms. Larson, to approve the agenda for the Aug. 6, 2018 meeting. UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON HEINTZ DECLARED THE MOTION CARRIED. 1. STAFF REPORT a. Recognition of Sue Johnson Chairperson Heintz presented a plaque to Office Coordinator Sue Johnson and thanked her for her 32 years of service to the City and to the Park and Rec Commission. Sue thanked the Commission as well and said she truly enjoyed working with the group and considered them family. The Commission paused for a photo with Ms. Johnson. b. Program Highlights Ms. Dahl reviewed key points from the Program Highlights, including an update on the registration software installation and features. Staff noted that the reservations for fields will be an enhancement as well as it will be more user-friendly; it will have a point-of-sale feature to assist with events at Springbrook; and will provide more access to programs on-line. Mr. Maher mentioned the summer camps at Springbrook were very successful. He mentioned the upcoming events for the Friday Night by Firelight (8/24) and Autumn Sampler (9/14). 1 Meeting Minutes – Fridley Park and Recreation Commission (Aug. 6, 2018) Chairperson Heintz complimented staff that he thought the parks looked fantastic. Mr. Perron mentioned that the parks department purchased a new lawnmower that cuts more grass more quickly and has been a great addition to the equipment. Ms. Numedahl mentioned that the summer programs are going well and that the Nickel Jamboree and Wet n’ Wild were very well attended. She added that the Summer Rocket program is averaging about 60 participants per week. Mr. McCoy mentioned that staff solicited feedback from participants and parents of the Zone and will be working those ideas and suggestions in this fall. The program will be a drop-in at Commons Park. Staff started offering Rec on the Go at Fridley Terrace and Rice Creek Townhomes where there are more than 300 kids who may benefit from the activities. Mr. McCoy added that the PALS (Police Athletic League) program will continue and staff is looking thth at adding more options for athletics for the 5 and 6 grade level. Ms. Dahl mentioned that the meeting earlier in the summer with the Fridley School District maintenance group went well and that one of the changes affected will be the skating oval may be eliminated due to lack of use. Members expressed interest in providing skating and warming house options at the new civic campus. Staff will explore the status of the pond and what amenities will be offered once the campus and grounds are open. 2. NEW BUSINESS a. Parks and Civic Campus Tour Commission members and staff toured Commons Park, Springbrook Nature Center as well as the new Civic Campus and Public Works facility. Discussions were held over the challenges and future of soccer fields, the new pavilion at SNC; as well and the amphitheater at the civic campus. No action items were discussed or considered. b. Vision and Feedback Ms. Dahl asked the Commission members while staff was present to provide any feedback to staff about needs, interests and hopes for the coming year and as the team begins work on the Parks Master Plan. Chairperson Heintz was hoping for easy access and accessibilities for the parks system. Ms. Larson expressed an interest for indoor playgrounds and/or field house. Ms. Dahl asked members to provide feedback about needs or areas of support since the reorganization is almost at the six month point. No suggestions were made, however, Chairperson Heintz offered to consider it for the upcoming meeting. c. Member Resignation Vice-chair, Greg Ackerman, provided a verbal notice to the members he will be moving out of the City and will be resigning effective the end of Oct. 2018. He said he will still be involved in the community and always consider Fridley his home. He said he enjoyed serving on the commission. Mr. Kondrick thanked him and said he was going to be missed. Chairperson Heintz encouraged members to consider others who may be interested. Ms. Dahl mentioned that the City will have the application on their website for those who may want to apply. 3. ADJOURNMENT UPON A VOICE VOTE, ALL MEMBERS VOTING AYE, CHAIRPERSON HEINTZ DECLARED THE MOTION CARRIED AND THE AUG. 6, 2018 AT 7:55 P.M. - MEETING ADJOURNED. 2 Meeting Minutes – Fridley Park and Recreation Commission (Aug. 6, 2018) 1a Community Services/Employee Resources UPDATE Recreation Division August 2018 Page 1 - - - - - - - August 2018 Page 2 Pumpkin Night in the Park - Saturday, October 20 th 6:00 - 10:00 p.m. Springbrook - Nature Center 100 - 85th Ave. NE, Fridley $10 per person - (children 2 & under are free) - - - - Pumpkin Carving Help us carve pumpkins to decorate Coming Soon... our trail for Pumpkin Night in the Park! Autumn Sampler - 9/14, 5:30 - 8:00 p.m.This is a FREE, family fun event, and long Springbrook Nature Center Springbrook tradition. Sign-up is required. A link will be posted on our website: Sound Garden – a partnership with Positively Fridley springbrooknaturecenter.org as we get closer to fall. 9/30, 12:00 - 5:00 p.m. October 14 Noon 4 p.m. Recycling Event – 11/10, 9:00 a.m. - 12:00 p.m. October 15, 16, 17, 18 5-9 p.m. ЊĬ SpringbrookNatureCenter MonthyReportΑJuly/August2018 SummerdaycampscontinueatSpringbrook.Wehaveagreatstaffoffourseasonalnaturalistswho joinedusatthebeginningofJune.Wehave540enrollmentsforourweeklongnaturedaycampsand two,onedayfamilycamps. th WereceivedwonderfulnewsonJune19thatourgranttotheMNDNROutdoorRecreationGrant Programwasapprovedinfullintheamountof$150,000.ArequiredmatchfromexistingparkCIP th fundswasapprovedattheMarch26CityCouncilmeeting. AstaffcommitteeconsistingofDebbieDahl,MikeMaher,JeffJensenandEngineerNicSchmidt o hasbeenformedtodevelopaplantocompletethedesignofthepavilionandseeitthrough theconstructionbiddingprocess. TheSpringbrookFoundationDevelopmentCommitteecontinuestomeettodiscussfundraising o andopportunitiestosecureinkinddonationsfortheproject. ThreeoffoursummerconcertshavebeenheldattheSpringbrookAmphitheaterwhichincludedthe OKFactor,BernieKingandtheBadIntentions,andtheFridleyCityBank.TinaSchlieski,knownforher th workwithTinaandtheBSides,willperformtheeveningofAugust14. ThreefallFridayNightbyFirelighteventswillbeheldinSeptember.These,alongwiththe o summerconcerts,weremadepossiblebytheNeeFamilyandMagenicinhonorofKayBonner NeeandWilliamNee. SpringbrookstaffcontinuestoworkalongsideRecreationstafftoconfigureournewregistration software,PerfectMind.Thishasproventobeaverytimeconsumingprocessyetweareveryexcited tohaveamoreuserfriendlyinterfaceforcustomersandstaffalike.Usertrainingisscheduledfor thth August7Α9.Afalllaunchisplanned. th StaffhasbegunplanningforPumpkinNightinthePark,tobeheldonOctober20from610pm. Ticketsandinformationcanbefoundat:https://www.eventbrite.com/e/pumpkinnightinthepark tickets48389705913?aff=eac2 TheSpringbrookNatureCenterFoundation,alongwithFridleyLiquorareofferingtheSpringbrook th AutumnSampleronSeptember14.Ticketsandinfoareavailableat: https://www.eventbrite.com/e/springbrookautumnsamplertickets46583390174 Ћğ Memorandum Community Services and Employee Resources Springbrook Nature Center Division DATE: September 5, 2018 TO: City of Fridley Parks and Recreation Commission FROM: Mike Maher, Director, Springbrook Nature Center SUBJECT: Minnesota DNR Grant Opportunity to Fund Habitat Restoration BACKGROUND: In an effort to maintain a high-quality diverse community of plants and animals at Springbrook Nature Center (SNC) and West Moore Lake Sand Dunes Natural History Area (WMLSDNHA), periodic control and removal of invasive plant species is required. The primary species of concern are European Buckthorn and Glossy Buckthorn, a tree/shrub which will grow densely and outcompete native species if left unchecked. The Minnesota Department of Natural Resources Conservation Partners Legacy Grant program accepts applications for habitat improvement projects on public lands. With a long history of work at both sites, Craig Andresen of Natural Resources Restoration (NRR), has recommended a restoration plan to remove invasive species and promote growth of native species through prescribed fire including portions of both SNC and WMLSDNHA. form of in-kind labor, we would like to submit the grant request in the amount of $37,000 with a match of $4,200 with Natural Resources Restoration indicated as a sole source vendor for the th project. The grant deadline is September 24 at 4:00 pm and the restoration activities would take place between the fall of 2018 and the spring of 2021. RECCOMENDATION: I recommend that the Fridley Parks and Recreation Commission provide a motion of support for the application of a grant request to the Minnesota Department of Natural Resources Conservation Partners Legacy Grant Program in the amount of $37,000 with a match pledge of $4,200 to be donated in kind by NRR. Respectfully Submitted, ЋĬ Fridley Parks & Recreation 6431 University Avenue NE Fridley, MN 55432 Park Property Special Use Permit Application SpecialUsePermitsarerequiredifparklandorfacilitiesotherthanaparkshelteraretobeused.TheSpecial UsePermitcanbegrantedinconnectionwithaparkshelterreservationwithanadditionalfee.TheSpecialUse PermitApplication ƒǒƭƷĬĻƩĻĭĻźǝĻķğƷƌĻğƭƷŅƚǒƩǞĻĻƉƭƦƩźƚƩ ƷƚƷŷĻĻǝĻƓƷķğƷĻ. {ƦĻĭźğƌƭĻtĻƩƒźƷDǒźķĻƌźƓĻƭ 1.Allapplicantsarerequiredtoprovideacertificateofinsuranceforcomprehensivegeneralliabilityinthe amountofnotlessthan$1million.TheinsurancecertificatemustnametheCityofFridleyasanadditional insured. 2.Individuals,groups,andorganizationsshallbeallowedtorentasectionofparklandforexclusiveus.The entirepark,however,cannotberentedforexclusiveuse.Themaximumareaallowedforexclusiveuse rentalshallbeanareanolargerthanЊЉЉ͸xЊЉЉ͸͵ 3.Anyspecialitemsthatwouldrequirestakesorsupportsystemsthatwouldgointothegroundwillrequire applicanttonotifyGopherStateOneCallutilitieslocationservice.CityofFridleyParkMaintenancestaff willalsoneedtobecontactedtolocateirrigationlinesinthepark.IfCitystaffisrequiredtobeonsite outsideofnormalworkhourstoprovidethislocationservice,therenterwillpayallcostsassociatedwith theservice. 4.SpecialitemsbroughtontoparkpropertythatwouldrequireaSpecialUsePermitinclude,butarenot limitedto,tents,canopies,inflatables,dunktanks,stages,andotherlikeitems. 5.Renterisresponsibleforanydamagetosod,utilities,irrigationsystem,trees,shrubs,tables,orotherCity resourcesrelatedtothefacilityandgrounds. 6.Thepersonresponsible/contactlistedonthepermitmustbeinattendanceduringuseofthefacilityandis responsibleforallguidelinesandrulesbeingfollowed. 7.UponreceiptoftheSpecialUsePermitApplication,theCityofFridleyParksandRecreationstaffwillreview it,makeanyfurtherinquiriesnecessary,anduponreceiptofpaymentwillissuethepermit. CĻĻƭ Feeslistedareforonedayofuse. Fridleyresidents,businessesororganizations.....................................................................................................$200 NonFridleyresidents,businessesororganizations.............................................................................................$350 A$500damage/conductdepositwillberequiredatthetimeofapplicationandwillberefundedifnodamage occurredtothefacilityandnoreportsofinappropriateconductwerereceived.Thisdepositcanbepaidby creditcardorcertifiedcheck. Additionalfeesmayberequiredifextradumpsters,restrooms,orrestroomcleaningsarenecessary. .ǤƭźŭƓźƓŭĬĻƌƚǞLķĻĭƌğƩĻƷŷğƷLŷğǝĻƩĻğķğƓķğŭƩĻĻƷƚğĬźķĻĬǤƷŷĻŭǒźķĻƌźƓĻƭğƓķƩǒƌĻƭƌźƭƷĻķğĬƚǝĻğƓķƚƓƷŷĻƩĻǝĻƩƭĻƭźķĻƚŅƷŷźƭƦğŭĻͲ ğƓķğĭĭĻƦƷŅǒƌƌƩĻƭƦƚƓƭźĬźƌźƷǤŅƚƩğƌƌƦğƩƷźĻƭƚŅƒǤŭƩƚǒƦƷƚğĬźķĻĬǤƷŷĻƭĻƭğƒĻŭǒźķĻƌźƓĻƭğƓķƩǒƌĻƭ͵ __________________________________________________________________________ SignatureDate ЋĬ City of Fridley FACILITY RENTAL GUIDELINES & PARK RULES Thank you for choosing to rent a City of Fridley park shelter. We hope it satisfies your needs and contributes to the enjoyment of your planned activities. Your reservation is valid for the entire day. Shelters are cleaned each morning, but we have no control over “DROP-IN” users who may occupy the shelter prior to your event. Renters may want to arrive far enough in advance of their guests to do any cleanup if necessary. GENERAL INFORMATION 1. Electricity is not available at the Moore Lake and Springbrook Nature Center shelters. 2. Water is not available at any of the shelters except the indoor restroom sinks at Flanery and Commons Parks –an outdoor water source is not available. 3. Smoking is prohibited in all City of Fridley parks. 4. Parking is allowed in designated parking areas only. Vehicles are not allowed on the grass, sidewalk, etc. – loading/unloading of vehicles from these areas is prohibited. 5. Park closing time is 10:00 p.m. 9. Alcohol is not allowed in any of the City parks. 6. Portable restrooms are available on park grounds. Indoor restrooms are available at Springbrook Nature Center during building hours, and also at Moore Lake Park & Beach when the beach is open (mid-June thru mid-August, 7 days a week 12-6 p.m.) 7. If another group is in your shelter show them a copy of your permit. If they do not leave the facility please call 763-427-1212 for police assistance. 8. Dogs are not allowed at Moore Lake Beach or Springbrook Nature Center. Dogs are allowed at other parks, but must be on a leash and cleaned up after. Non-domestic animals are not allowed in any city park (i.e., petting zoo). 9. The City of Fridley reserves the right to deny or revoke a permit if it is in the best interest of the City facilities or park users. 10. All waste and trash must be deposited in refuse barrels. 11. Renters of Flanery and Commons Park shelter should place excess trash inside the building prior to leaving the facility. 12. If approval is granted for renter to bring in any special portable devices for use in conjunction with their event the group, or responsible person, will be liable for any personal injuries or damage that may occur – the City of Fridley is released from any claims for injuries or damages. 13. Do not deposit hot charcoal in refuse barrels. Please be sure to have your reservation paperwork with you . (CONTACT PERSON’S INITIALS REQUIRED) Ќĭ tƩƚŭƩğƒwĻŭźƭƷƩğƷźƚƓƭŅƚƩwĻĭƩĻğƷźƚƓğƓķ{ƦƩźƓŭĬƩƚƚƉbğƷǒƩĻ/ĻƓƷĻƩ 5 tƩĻƩĻŭźƭƷƩğƷźƚƓƭhƓƌǤ ЋЉЊЎЋЉЊЏЋЉЊАЋЉЊБ AfterSchool 1,0471,001494485 YouthInstructional 6414212585 Playgrounds 47876985 SpecialEvents 1171654848 ROCKS(classes,trips,allday)1,0759891,3562,494 Sports/Athletics 104547548 AdultInstructional 1641107134 ZONE/Teens 6,4606,6827,4802,551 YouthTrips(schoolyear)267303110184 SNCProgramParticipation 15,60916,33911,387 SNC#EducationalPrograms 369407354 SNCSpecialEvents(PumpkinNite)4,7512,670 SNCCampAttendees 396518457 9¤ ±ΑΏΐΔΑΏΐΕΑΏΐΖΑΏΐΗ ML#13321 ML#221301616 ML#38645 ML#44331 ML#591357 Flanery13171712 Commons43413634 4®³ «±¤³ «²ΐΏΐΐΐΒΗΒΖΕ 2¤µ¤´¤͡ΕǾΑΘΔ͡ΖǾΐΕΑ͡ΔǾΕΕΔ͡ΔǾΏΑΑ