CCM 09/10/2018
CITY COUNCIL MEETING
CITY OF FRIDLEY
SEPTEMBER 10, 2018
The City Council meeting for the City of Fridley was called to order by Mayor Lund at 7:00 p.m.
ROLL CALL:
MEMBERS PRESENT:
Mayor Lund
Councilmember Barnette
Councilmember Saefke
Councilmember Varichak
Councilmember Bolkcom
OTHERS PRESENT:
Wally Wysopal, City Manager
Scott Hickok, Community Development Director
James Kosluchar, Public Works Director
Dan Tienter, Finance Director
PROCLAMATION:
Constitution Week: September 17-23, 2018
APPROVAL OF PROPOSED CONSENT AGENDA:
APPROVAL OF MINUTES:
1.City Council Meeting of August 27, 2018.
APPROVED.
NEW BUSINESS:
2.Receive the Minutes from the Planning Commission Meeting of August 15, 2018.
RECEIVED.
3.Special Use Permit Request, SP #18-03 by Watermark Enhanced Care Suites of Fridley,
LLC, to Allow for the Construction of an Addition to the Existing Watermark Assisted
Living and Transitional Care Facility at 5300 Fourth Street N.E. This Addition will
Expand the Existing Building and will Occupy the Properties Located at 5320 and 5326
Fourth Street N.E. A Total of 18 Additional Care Units is Proposed;
and
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 2
Resolution Approving Special Use Permit, SP #18-03 for Watermark Enhanced Care Suites
of Fridley, LLC, to Allow the Construction of an Addition to the Existing Assisted Living
and Transitional Care Facility to be Located on the Parcels at 5320 and 5326 Fourth Street
N.E. (Ward 1).
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON
THE REGULAR AGENDA.
4.Resolution Approving the City of Fridley Procurement Policy for the City and the
Fridley Housing and Redevelopment Authority.
ADOPT RESOLUTION NO. 2018-43.
5.Claims (182146 - 182307).
THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND PLACED ON
THE REGULAR AGENDA.
ADOPTION OF PROPOSED CONSENT AGENDA:
MOTION
by Councilmember Barnette to adopt the proposed consent agenda with the removal
of Item Nos. 3 and 5. Seconded by Councilmember Varichak.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
OPEN FORUM, VISITORS:
No one from the audience spoke.
ADOPTION OF AGENDA:
MOTION
by Councilmember Bolkcom to adopt the agenda with the addition of Item Nos.3 and
5. Seconded by Councilmember Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 3
PUBLIC HEARINGS/NEW BUSINESS:
6.Consider Approving a Housing Program to finance a Multifamily Housing Project;
and
Resolution Approving a Housing Program to Finance a Multifamily Housing Project
and Approving Issuance and Sale of Multifamily Housing Revenue Bonds (Village
Green Apartments Project), Series 2018, Pursuant to Minnesota Statutes, Chapter
462C (Ward 1).
MOTION
by Councilmember Saefke to open the public hearing. Seconded by Councilmember
Bolkcom.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING OPENED AT
7:06 P.M.
Dan Tienter
, Finance Director, stated in March, the City received a proposal from Fridley Lease
Housing Associates I, LLLP (FLHA), in partnership with Fridley Leased Housing Associates I,
LLC (Dominium), for assistance in the acquisition and rehabilitation of Village Green
Apartments located at 460 Mississippi Street Northeast. Specifically, FLHA requested the
issuance of a $22,500,000 Housing Facility Revenue Bond by the City to support various
improvements to Village Green. These revenue bonds would be issued as Private Activity
Bonds, also known as Conduit Bonds or Debt.
Mr. Tienter
said this type of debt obligation, issued through the City as a revenue note, benefits
the activities of private entities. In exchange for the favorable tax treatment typical to municipal
bonds, the private entity agrees to 1) construct a project of public benefit and 2) service the debt
by pledging revenues generated by the project; in this case, rental housing facility. As such, these
types of bonds do not constitute a debt of the City. The City has little to no involvement with the
debt service following issuance. These activities are typically handled by a third–party, known as
a Bond Trustee.
Mr. Tienter
noted that typically, the City receives similar requests from non–profit
organizations, or for–profit corporations for housing projects. As a general rule, Conduit Debt
issues are limited to $10,000,000 per year with limited exceptions, such as qualified affordable
housing projects. Since the project proposed by FLHA meets the requirements for this exception,
the limit does not apply. Apart from the financial instrument and associated documents, staff also
reviewed the preliminary renovation plans and schedule for Village Green, including
recommendations to correct site drainage and other storm water issues, which Dominium
remains open to addressing as part of the improvements.
Mr. Tienter
said on April 9, 2018, Council provided preliminary approval for the project by
indicating the intent of the City to provide Conduit Bond and calling for a public hearing
(Resolution No. 2018–16). On July 31, 2018, Dominium requested an increase in the Bond to an
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 4
amount not to exceed $27,000,000 based on changes in the project, including collateral from the
Federal National Mortgage Association (Fannie Mae). In response to this request, the Council
rescinded the previous resolution and provided preliminary approval for the revised Bond
amount (Resolution No. 2018–40). Consistent with this action, staff published a notice of a
public hearing to be held on September 10, 2018. The resolution, as prepared by Bond Counsel,
provides for the approval of the Multifamily Rental Housing Program as well as the various
Bond documents, which are available upon request, and authorizes the issuance of the Bond in
an amount not to exceed $27,000,000. At present, the Preliminary Official Statement calls for a
total of $26,077,000 of Conduit Bonds.
Mr. Tienter
said the Conduit Debt does not constitute a debt of the City. Therefore, it does not
create any immediate or long–term financial obligations for the City. Dominium and its partners
will reimburse the City for any costs associated with the issuance process and pay an
administrative fee of 50 basis points against the value of the Bond. For this Bond issue, the fee
will be up to $135,000. Following the public hearing, staff recommends Council adopt a
resolution approving a housing program to finance a multifamily housing project and approving
the issuance and sale of multifamily housing revenue bonds for the Village Green Project.
Councilmember Saefke
asked if the holding pond improvement was part of this.
Mr. Tienter
replied yes, Public Works staff will work with Dominium and its partners to
address drainage concerns as part of the sale of conduit bonds.
Mayor Lund
asked if there was a resolution to satisfy or better take care of the drainage
problems there.
Jim Kosluchar,
Public Works Director, replied that is a work in progress. Dominium continues
to work with staff to find a solution.
Delvon Quist,
Dominium Project Associate, said they are working with the City regarding the
retaining pond. Several years ago, an application was submitted to the watershed for financing
and it was approved but has expired. They are working with the City on subsequent applications
to the watershed districts to get another award letter for funding the improvements. They are
also working closely with civil engineers and have a plan of action to get the work done. They
are willing to help take care of this and understand it is an investment objective of the City.
Mayor Lund
recalled that the proposed solution was expensive. He asked if there were any
other solutions.
Mr. Quist
replied they are working with the City, and civil engineers have been working to
determine what improvement is needed and what it would cost. They have a plan together to
take care of the issue.
Councilmember Bolkcom
asked if there was a guarantee that the funds would be available
again, and what was the plan if they were not.
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 5
Mr. Kosluchar
said there is not a guarantee the funds would be granted, but there is an
indication from the Watershed District that they are willing to fund the project. Resources are
available, and the developer is willing to invest in the property. They want to work with the City
to improve the situation and be a partner in the improvements.
MOTION
by Councilmember Saefke to close the public hearing. Seconded by Councilmember
Bolkcom.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY, AND THE PUBLIC HEARING CLOSED AT
7:21 P.M.
MOTION
by Councilmember Saefke to adopt Resolution No. 2018-44. Seconded by
Councilmember Bolkcom.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
7.Consider the Revocation of Special Use Permit, SP #07-01, for Sam’s Auto Parts, to
rd
Allow an Industrial Zoning District, Generally Located at 1203 – 73 Avenue N.E.,
1240 – 73 ½ Avenue N.E., and 7340 Central Avenue N.E. (Continued July 23, 2018);
and
Resolution Revoking SP #07-01, Permitting an Auto Recycling Center Use at Sam’s
rd
Auto Parts, Generally Located at 1230 – 73 Avenue N.E., 1240 – 73 ½ Avenue N.E.
and 7340 Central Avenue N.E. (Ward 2)
MOTION
by Councilmember Bolkcom to remove this item from the table. Seconded by
Councilmember Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY AND THE ITEM WAS REMOVED FROM THE
TABLE AT 7:23 P.M.
Scott Hickok,
Community Development Director, said this is the third continuance of the public
hearing that originated on June 11, 2018, regarding a special use permit issued in 2007 to Sam’s
Auto Parts. The special use permit (SUP) was to allow an automobile recycling/auto salvage use
on four lots at the corner of Central Avenue and 73rd Avenue. In 2007, the business was given
four years to complete several stipulations in order to be in compliance with zoning code
requirements. After numerous negotiations and extensions, staff brought the unresolved situation
before Council, recommending revocation of the special use permit. At the time of the July 23,
2018, City Council meeting, the business owner did not have the storm water pond or parking
area on the site completed. The owner had hired the engineering firm of Carlson McCain, to help
them navigate the storm water pond lining process. The firm had begun their design work to be
able to update their permit. The design work and two acceptable options were completed by the
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 6
engineering firm. To date, not all is known regarding the final sign-offs, or even the disposition
of the watershed permit. In light of the fact that all the necessary permit sign-offs still may not be
in place, staff cannot be certain all improvements will be fully completed by the prescribed
deadline.
Mr. Hickok
noted that Pat Hoosline has been the spokesman for Barry Hoosline, his brother,
who has been seriously ill and is the owner of Sam's Auto Recycling. As such, Pat has assured us
the liner has been installed in accordance with Carlson McCain's prescribed engineering. He
indicated that they video-taped every aspect of the installation and indicated that by necessity,
they installed the pond liner while they had access to the necessary excavation equipment, which
was available to them for a short term. They knew that in the presence of the available
excavation equipment, but absence of an on-site inspector, a detailed video would be essential to
prove the work was done in accordance with the prescribed engineering plan. Carlson McCain
has agreed to watch the videos and provide staff the feedback they can from that viewing.
Mr. Hickok
stated to be in compliance with all stipulations of the permit, the new customer
entrance off of 73rd Avenue also was to be completed and ready for use. This parking was
designed and will serve to satisfy their off-street employee and customer parking needs, if striped
and used as intended. Pat Hoosline indicated that a new screening/privacy fence, inside the
privacy fence is being constructed and will be completed by September 10, 2018. This
installation is intended to block view of any parts storage or vehicle recycling operations, from
73rd Avenue. He also indicated that the parking lot will be ready to use as intended by the time
of tonight’s meeting.
Mr. Hickok
said staff recommends the City Council open the continued public hearing to allow
the business and land owners an opportunity to explain their position and progress and hopefully
their description of the completed project. This will also allow time for additional public input
and Council deliberation. Further, staff recommends not granting any further extensions if any
required work as described herein has been left incomplete by the time of the hearing. Finally,
staff recommends proceeding with revocation at this time if all work has not proven to be done
to a satisfactory standard. By approving the attached resolution Council would thereby be
revoking SP#07-01 and also setting in motion a prescribed timeline for vacation of said use on
the property.
Councilmember Bolkcom
asked when the inspection was done.
Mr. Hickok
replied early last week.
Councilmember Bolkcom
asked if there had been any communication between Mr. Hoosline
and City staff that they were working on this or that there had been delays.
Mr. Hickok
replied that staff did request to go out last Friday but there has not been any
communication from the property owner after the inspection other than to request to take
photographs.
Councilmember Bolkcom
asked if there was any communication when the photos were taken.
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 7
Mr. Hickok
replied Mr. Hoosline was there. The site was inspected, and staff asked that the
work be completed by Monday. A discussion took place that staff’s recommendation would be
to recommend revocation but if the work was completed that would not happen.
Councilmember Bolkcom
asked if there was any other discussion after that.
Mr. Hickok
said he went out there today and the gates were closed, and the driveway was not
striped, and the fence was not constructed. A lot of cars had been moved. The site is not that
big, and cars have to be moved to work on the pond, parking lot etc.
Pat Hoosline,
Property Representative, said he had pictures of the finished parking lot and fence
on his phone. He said the product was there to complete the pond. He said there was no reason
to revoke the license at this time as the work is completed.
MayorLund
noted that this is a viable business and they have invested a lot of money into it. It
is very frustrating for staff and Council to give these many extensions.
Mr. Hoosline
said that they do not need an extension, the work is done.
MayorLund
looked at the photos on the phone and saw that there is a parking that shows
striping and a newly erected fence. He said he did not see any materials and lining for
completion of the holding pond.
Councilmember Bolkcom
asked why he did not contact staff to let them take a look at it and
take pictures to present to Council.
Mr. Hoosline
replied that when they came out they were working on building the fence. They
have talked to staff several times. A lot of money has been invested to get this to where it is at
today.
Mr. Hickok
said he was there at 10:00 a.m. and everything was locked up.
Mr. Hoosline
replied it was locked up to complete the project.
Mr. Hickok
said he returned back at 4:00pm and could not see if anything was done. From the
photos, it looks like 50% of the pond is complete.
MayorLund
agreed that a lot of time and money has been spent to complete this. He asked
what Mr. Hoosline was asking for now, as it is not completed.
Mr. Hoosline
replied that he would like his license. They could have the pond done by the end
of next week.
Councilmember Bolkcom
asked what date would be needed for continuance to be certain
everything is done, and for staff take photographs to present to Council. Right now, it is not
done because the stipulations have not been met.
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 8
Mr. Hoosline
replied that the product is there. It just has to be put in the pond. Everything else
is done.
Councilmember Bolkcom
asked if it could be completed and inspected within two weeks.
Mr. Hoosline
did not see a problem with that.
Wally Wysopal
, City Manager, noted the City has invested a lot of time, money and effort to
make this work. To continue this hearing, Council needs to have a date certain from the owner
as to a specific date and time this will be completed. It is not fair to staff for the owner to come
with photos on a phone saying they are in compliance. Once a certain date is chosen, if the work
is not completed it is over.
MayorLund
suggested next Monday or Tuesday so if something is not correct there would still
be time to fix it. There will be no further extensions on this after tonight.
th
Mr. Hickok
noted that the staff report needs to be done by the 19, he suggested 10am
Wednesday morning. Staff will review, inspect and complete a staff report for the next meeting.
Mr. Hoosline
agreed that date would work.
MOTION
by Councilmember Varichak to continue the public hearing to September 24, 2018.
Seconded by Councilmember Barnette.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED AND THE PUBLIC HEARING CONTINUED TO SEPTEMBER
24.
3. Special Use Permit Request, SP #18-03 by Watermark Enhanced Care Suites of Fridley,
LLC, to Allow for the Construction of an Addition to the Existing Watermark Assisted
Living and Transitional Care Facility at 5300 Fourth Street N.E. This Addition will
Expand the Existing Building and will Occupy the Properties Located at 5320 and 5326
Fourth Street N.E. A Total of 18 Additional Care Units is Proposed;
and
Resolution Approving Special Use Permit, SP #18-03 for Watermark Enhanced Care
Suites of Fridley, LLC, to Allow the Construction of an Addition to the Existing
Assisted Living and Transitional Care Facility to be Located on the Parcels at 5320 and
5326 Fourth Street N.E. (Ward 1)
Councilmember Bolkcom
said she thought that everyone who works there should park in the
parking lot. She thought Stipulation No. 8 needed stronger language.
Scott Hickok
, Community Development Director, replied said he would look at that. Part of
problem is they can control employees and they have not. Employees will be good for a while
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 9
and park in the parking lot but now they are parking on the street again. If this continues to be an
issue, the SUP could be revoked. It is more difficult to control a guest who chooses to park on
the street. The 12 parking spaces below should take care of the employee parking.
Councilmember Bolkcom
thought there was adequate visitor parking. She wanted to make sure
the language for Stipulations 8 and 9 was strong enough.
Mr. Hickok
said if it were evident parking was spilling onto the street, Council could request
additional parking at the owner’s expense. This would have an impact on their second project.
Councilmember Barnette
said he drove by today and there were four cars parked on street and
in the winter, snowplows have to go around them.
Mr. Hickok
said that there is adequate parking and when it is properly maintained, it is a good
set up.
Todd Ofsthun
, TCO Design, stated the employees’ card key has access to that entry and not
allowing the key card to work atthat entry will help. The parking lot is not being used properly.
The new parking lot will be open and more convenient. This will allow more guest parking in
the front of the building.
Councilmember Bolkcom
suggested they encourage all vehicles to park in the parking lot.
MayorLund
asked Mr. Ofsthun to make a conscious effort to install signage or other methods
to utilize parking as it is intended as there is limited on-street parking available.
Mr. Hickok
recommended the language in Stipulation 8 to read “If on-street parking is evident,
it is within Council’s discretion, and pursuant to City Code Section 205.09.5.B Council may
request additional onsite parking.”
MOTION
by Councilmember Saefke to approve Special Use Permit Request, SP #18-03 and
adopt Resolution No. 2018-42, with the change in Stipulation No.8 as noted above. Seconded by
Councilmember Barnette.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
5. Claims (182146 - 182307)
Pam Reynolds
1241 Norton Avenue, asked about the expenditure on page 54 of the agenda for
Fluid Interiors for $320,000.
Scott Hickok
, Community Development Director, replied that is for the new cubicles/furniture
in the new complex.
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 10
Ms. Reynolds
noted that it is listed under Building CIP under Machinery. Also, there is a phone
expense for $22,800 that was listed under Machinery. She asked where this money came from.
Dan Tienter
, Finance Director, replied that the phones will also be for the new City Hall. The
money is from the bonds for the municipal center that were issued and authorized to build the
building.
Ms. Reynolds
thought the bonds were to cover brick and mortar only, not to purchase furniture
and phones.
Mr. Tienter
replied that the bonds can be used to purchase anything related to construction and
equipment.
Jim Kosluchar,
Public Works Director, added the entire category for Machinery is Machinery
and Capital Outlay. Equipment fits into that code.
Ms. Reynolds
recalled that certain things like the plaza were not included in the bonding.
MayorLund
stated that the bridge was not included but the plaza was. The bridge is there for a
future project.
MOTION
by Councilmember Bolkcom to approve the Claims as presented. Seconded by
Councilmember Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
OLD BUSINESS:
8.Second Reading of an Ordinance Amending Fridley City Charter, Chapter 8. Public
Improvements and Special Assessments;
And
Adopt Official Title and Summary Ordinance
Annie Leibel
, City Manager’s Intern, said the Charter Commission reviewed and discussed
Chapter 8 entitled “Public Improvements and Special Assessments” in 2018 and recommended
an amendment by ordinance. Minnesota Statute, Section 410.12, Subd. 7., allows for an
amendment by ordinance upon recommendation of the Charter Commission. Within one month
of receiving a recommendation to amend the charter by ordinance, the City must publish notice
of a public hearing on the proposed ordinance. The public hearing must be held at least two
weeks but not more than one month after the notice is published. The City Council received this
information in May and the public hearing was held on June 25, 2018. Notice of the public
hearing was published in the Fridley Sun Focus on June 8, fulfilling the publication requirement.
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 11
Ms. Leibel
noted that the first reading of the ordinance was held on July 9. Staff provided
information regarding the number of days the public hearing notice should be published before
the hearing. Section 8.01 of the Charter appears to be in conflict with the City Code. The Code
was changed from fourteen to ten days after the State Legislature adopted new language in M.S.
15.99 requiring zoning applications to be completed within sixty days. After the first reading, the
City Council recommended returning the ordinance to the Charter Commission for their review
and recommendation of this section. The Charter Commission met on September 4, 2018 to
review this section. The Charter Commission concurred with the City Council’s recommendation
and recommended the following change to Section 8.01 for the second reading:
Section 8.01. THE CITY PLAN.
The present zoning and comprehensive plans shall be the plans for future physical
development of the City. Plans may be altered from time to time. To alter a zoning plan,
the City Council shall hold a public hearing with notice published at least ten (10) days,
but not more than thirty (30) days prior to the date of the hearing with notices sent to
affected property owners. The comprehensive plan may be altered in accordance with
Minnesota state law. It The plans may include provisions for:
Ms. Leibel
said staff recommends the following actions if they concur with the Charter
Commission’s recommendation:
1.A motion to waive the reading and hold the second reading of an Ordinance Amending
Fridley City Charter Chapter 8 Entitled Public Improvements and Special Assessments as
shown in Attachment 1.
2.A motion adopting the Summary Ordinance Amending Fridley City Charter Chapter 8
Entitled Public Improvements and Special Assessments as shown in Attachment 2
MOTION
by Councilmember Saefke to waive the reading of the ordinance and hold the second
reading of Ordinance No. 1357. Seconded by Councilmember Bolkcom.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
MOTION
by Councilmember Saefke to adopt the Summary Ordinance Amending Fridley City
Charter Chapter 8 Entitled Public Improvements and Special Assessments. Seconded by
Councilmember Bolkcom.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
NEW BUSINESS:
9.Resolution Consenting to the Housing and Redevelopment Authority in and for the City
of Fridley, Minnesota, Adopting a 2018 Tax Levy Collectible in 2019
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 12
Dan Tienter,
Finance Director, stated that since 1996, the Fridley Housing and Redevelopment
Authority (HRA) has utilized a tax levy to help support its housing rehabilitation programs. The
levy is equal to .0185% of the taxable market value of all real estate and personal property. The
tax levy will allow the HRA to collect approximately $517,805 based on a city–wide estimated
market value of $2,798,947,120. In terms of the impact on taxpayers, the levy would cost
approximately $27.75 per year for a home valued at $150,000 and $185.00 per year for a
commercial property valued at $1,000,000. The revenues raised by the levy are directed towards
ongoing and future redevelopment priorities.
Mr. Tienter
said the HRA approved the levy at their September 6, 2018, meeting. State Statutes
also require the consent of the City Council, prior to the tax levy becoming effective. As a final
note, the HRA tax levy must be certified to Anoka County by September 15, 2018. Staff
recommends the City Council adopt the attached resolution.
Councilmember Saefke
asked how this would affect property owners.
Mr. Tienter
said the .0185% levy function is a total of the estimated market value of a given
property.
MOTION
by Councilmember Bolkcom to adopt Resolution No. 2018-45. Seconded by
Councilmember Saefke.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
10.Approve Change Order No. 1 for Stonybrook Trunk Storm Sewer Improvement
Project No. 18-422.
Jim Kosluchar,
Public Works Director, stated this is Change Order No. 1 for the Stonybrook
Trunk Storm Sewer Improvement Project No. 18-422. This project provides a 60” storm
interceptor pipe to convey heavy flows across East River Road to the Mississippi River and
mitigate the frequency of flooding conditions upstream. This project is being performed under a
contract with Peterson Companies, of Chisago City, Minnesota. The amount of this change
order is $162,024.09. There is no change to the contract completion date for the project as a
result of this change order. Total work included in Change Order No. 1 for this project would
increase the original contract by 19.0%. This amount of additional work was required due to the
following:
C1-1. The first work directive included installing temporary water to the 9 properties on
the north side of Craigbrook Way during the construction of the sewer main, water and
sewer services and the 60” storm sewer pipe. Temporary water was installed to provide
water to the homes while the contractor was working on the main lines and services so
that home owners were never out of water. This cost was split 50/50 with the contractor.
The cost of this item to the City was $5,010.50.
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 13
C1-2/C1-5. While constructing the outlet into the Mississippi River, it was determined
the outlet needed structural and erosion upgrades to help solidify the outlet on the steep
slope bank. The cost of this additional work was $3,528.40 (C1-2) and $1,550.64 (C1-5).
C1-3. During tree removal the contractor encountered three additional trees by the outlet
into the Mississippi River that needed to be removed within the project limits that were
not called out in the plans. The cost of this item was $945.00.
C1-4. During construction there were discussions with the Concrete Mat producer and the
engineer to substitute for a different mat than that is called out in the specifications. The
substitution met the standards of specifications at a lower price. The cost of this item was
a deduction of $1,402.20.
C1-6. While constructing the 60” storm sewer pipe on Craigbrook Way and East River
C1-7. Road, the unanticipated poor soils were not up to the standards needed for the
C1-8. pipe bedding and for the roadway subgrade. The contractor needed to import
C1-9. granular material for pipe bedding and roadway subgrade to meet the specifications
and exported the poor soils. The decisions for soil corrections, pipe bedding and subgrade
stabilization were to help get the construction done in a timely fashion. The cost of this
item for the pipe bedding, soils correction on East River Road and Craigbrook Way, and
subgrade stabilization on Craigbrook Way was $42,124.62 (C1-6), $17,300.65 (C1-7),
$25,259.83 (C1-8) and $10,946.09 (C1-9).
C1-10. An added quantity of 250 tons of bituminous base was needed to pave the first lift
of asphalt. The cost of this item for the additional bituminous base was $17,237.50.
C1-11. The contractor’s bid for sanitary services included extending 9 services on the
north side of Craigbrook Way. After discussions between the Engineering Division and
Public Works Sewer Division it was determined that since the project included extending
the north properties services from the main to the connection point in the boulevard, that
the project should also include extending the sanitary service to the 8 services on the
south side as well. By doing this all of the properties services for sanitary will be outside
of the new roadway. The cost of this item to extend the 8 sanitary services on the south
side of Craigbrook Way was $35,430.06.
C1-12. Per request from our Public Works Water Division a 10” Gate Valve at the East
River Road and Craigbrook Way intersection was installed and was not included in the
bid. The valve was installed to allow our Water Department more abilities to control
during times of water shut offs. The cost of the directive for the 10” Gate Valve was
$4,093.00.
Mr. Kosluchar
said that Staff is recommending that the City Council move to approve Change
Order No. 1 for the Stonybrook Trunk Storm Sewer Improvement Project No. 18-422 in the
amount of $162,024.09 to Peterson Companies. If approved, the contract amount would be
increased from $850,858.26 to $1,012,882.35.
Councilmember Bolkcom
asked if seed or sod would be used.
Mr. Kosluchar
replied sod.
MOTION
by Councilmember Bolkcom to approve the Change Order No. 1 for Stonybrook
Trunk Storm Sewer Improvement Project No. 18-422. Seconded by Councilmember Saefke.
FRIDLEY CITY COUNCIL MEETING OF SEPTEMBER 10, 2018 PAGE 14
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY.
11.Informal Status Reports.
Councilmember Bolkcom
said Art at Rice Creek was a success, and thanked all who
participated. There was a shuttle bus so there were less traffic issues.
Jim Kosluchar
, Public Works Director, said staff received calls over this last week about the
railroad and train horns sounding in the northern half of Fridley. Quite Zones were installed
about 10 years ago where they do not have to sound horns when going through those areas.
BNSF Railroad said there has been interference with electrical overhead powerlines and they are
working to mitigate the interference. The train horns will sound until this has been taken care of.
Staff is working on a long-term resolution.
ADJOURN:
MOTION
by Councilmember Barnette to adjourn. Seconded by Councilmember Varichak.
UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE
MOTION CARRIED UNANIMOUSLY AND THE MEETING ADJOURNED AT 8:48
PM.
Respectfully submitted,
Krista Peterson Scott J. Lund
Recording Secretary Mayor