Loading...
05-24-2021 CITY COUNCIL MEETING May 24, 2021 7:00 PM Fridley Civic Campus, 7071 University Avenue N.E. The City of Fridley will not discriminate against or harass anyone in the admission or access to, or treatment, or employment in its services, program, or activities because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance. Upon request, accommodation will be provided to allow individuals with disabilities to d any interpreter or other persons with disabilities who require auxiliary aids should contact Roberta Collins at (763) 572-3500. (TTD/763-572-3534). AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE PROCLAMATIONS/PRESENTATIONS APPROVAL OF PROPOSED CONSENT AGENDA APPROVAL OF MINUTES 1. Approve the Minutes from the Local Board of Appeals and Equalization Meeting of May 10, 2021 2. Approve the Minutes from the City Council Meeting of May 10, 2021 NEW BUSINESS 3. Resolution No. 2021-41, Awarding 2021 Street Rehabilitation Project No. ST2021-02 4. Resolution No. 2021-44, Amending the 2019 Clean Water Efficiency Grant Program 5. Resolution No. 2021-45, Approval of Gifts, Donations and Sponsorships received between April 20, 2021 and May 17, 2021 LICENSES 6. Resolution No. 2021-42, Approving 2021-2022 Junkyard Business License Renewals CLAIMS 2 City Council Meeting 5/24/2021 Agenda Page 2 7. Approve Claim Nos. 192738 192881 ADOPTION OF REGULAR AGENDA OPEN FORUM, VISITORS: Consideration of Items not on Agenda 15 minutes. REGULAR AGENDA ITEMS NEW BUSINESS 8. Resolution No. 2021-43, Approval and Acceptance of the Comprehensive Annual Financial Report and the Schedule of Expenditures of Federal Awards for the Fiscal Year ending December 31, 2020 9. Ordinance No. 1386, Proposed Amendment to the Fridley City Charter Chapter 12, First Reading INFORMAL STATUS REPORTS ADJOURN 3 Jufn!2/ AGENDA REPORT Meeting Date: May 24, 2021 Meeting Type: City Council Submitted By: Roberta Collins, Assistant to the City Manager Title Approve the Minutes from the Local Board of Appeals and Equalization Meeting of May 10, 2021 Background Attached are the minutes from the Local Board of Appeals and Equalization Meeting of May 10, 2021. Financial Impact None. Recommendation Approve the minutes from the Local Board of Appeals and Equalization Meeting of May 10, 2021. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship x Organizational Excellence Attachments and Other Resources !Local Board of Appeals and Equalization Minutes May 10, 2021 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 4 Jufn!2/ ! LOCAL BOARD OF APPEALS AND EQUALIZATION MEETING ! May 10, 2021 ! ! 6:00 PM ! Fridley City Hall, 7071 University Avenue N.E. !! MINUTES CALL TO ORDER Mayor Lund called the Local Board of Appeals and Equalization Meeting to order at 6:05 p.m. PRESENT: Scott Lund Ann Bolkcom Stephen Eggert Dave Ostwald Tom Tillberry OTHERS PRESENT: Patrick Maghrak, City Assessor REGULAR AGENDA ITEMS NEW BUSINESS 1. LBAE Resolution No. 2021-01, Approving the Equalization of Assessed Valuations of Real and Personal Property in the City of Fridley Patrick Maghrak, City Accessor, stated this meeting is held in accordance with State Statute 274.01. The purpose of the Board is to establish a consistent appeal procedure for the January 2, 2021 valuation or classification. Upon hearing appeals, the Board has three courses of action it may take to the current value based on the information presented: Affirm, Reduce or Increase. The property owners may appeal the decision at the County Board of Appeal and Equalization meeting on June 14, 2021 at 6:00 p.m. The majority of the members must be in attendance in order to have a quorum. There must be at least one member who has completed an appeal and equalization course approved by the Minnesota Commissioner of Revenue within the last four years. If a property is omitted from the tax rolls, it may be added by the Board. The Board may only increase or decrease individual properties. The appeal procedures are to hear property owners that are present and accept any information provided, and direct staff to review the property. Written appeals will be read once property owners who are present have completed their appeal. According to the Certificates of Real Estate, there were 480 Sales in 2019 and 497 sales in 2020. There are 316 qualified residential sales in Fridley from October 1, 2019 through September 30, 2020. This includes single family homes, townhomes, double bungalows, and condominiums. Structure values were increased from 3-14% to meet State ratio requirements of 90 to 105%. Along with the structure increase, land adjustments were also made. During the 2020 5 Jufn!2/ Local Board of Appeals & Equalization 5/10/2021 Minutes Page 2 reassessment, staff reviewed neighborhood zones and made changes to all land zones to bring assessed levels toward the goal of 94.5%. The Fridley Roll 2020 after adjustments was 94.51. Upon review of the apartment sales, a change of -1 to 13.7% was applied to structures countywide, depending on the number of units. Along with changes made during the reassessment, the result was an overall value increase in Fridley apartments of 12.5%. Entry level and move up grade housing saw the largest growth. Sales volume increases were due to new units built near the City Hall campus. Commercial and industrial properties slowed amid concerns of the pandemic and maintained a moderate growth compared to 2020. Residential sales within the first six months of the 2021 assessment study period indicate a 12.5% increase in the average sales price, with sales volume up considerably from last year. Market time has decreased by nearly 52% and sellers are getting just over 100% of their asking price. Buyers are routinely foregoing inspections, offering 3-5% over list price and adding down payment enhancement clauses to cover potential appraisal shortages. Sale price ranges for the first six months of the 2022 assessment are 3 sales under $100,000, 28 sales $100,000-$200,000, 141 sales $200,000-$300,000, 49 sales $300,000-$400,000 and 6 sales over $400,000. As of March 31, 2021, there were only 19 homes on the market and 11 of them had offers with some form of contingency. Two of the remaining eight listings were in the new Locke Point Development which has completely sold out. Mayor Lund noted there were two calls and asked if they came to an agreement. Mr. Maghrak replied that they were unable to reach an agreement with the appellants and they did not want to be at this meeting and will move on to the County Board meeting. Councilmember Bolkcom asked why the housing market was so good with the high unemployment and people out of work. Mr. Maghrak said the interest rates are low right now. The goal is to try to keep low interest rates through the rest of the year until we come out of the pandemic. 30-year mortgage is 3% right now. Also, with people working from home, there is more demand for housing in Fridley because work location is not important anymore. Councilmember Bolkcom asked what was different in the economy where more warehouses are needed. Mr. Maghrak replied that people have changed the way they shop by ordering online and this increases the demand for fulfillment centers. Councilmember Bolkcom asked if the four-unit buildings were very popular. Mr. Maghrak replied that they are very popular and have broader demand. 4-plex can be financed easier than 5-unit buildings, as that requires a higher down payment. Councilmember Eggert recalled that in the past rental values were down. Mr. Maghrak replied that staff gets at least 5-6 solicitations a week to become part of a network of home sellers for inventory about to go into foreclosure June 21 when the moratorium runs out. The increased inventory will help to balance the market with supply coming online to meet demand. 6 Jufn!2/ Local Board of Appeals & Equalization 5/10/2021 Minutes Page 3 Councilmember Tillberry asked how other communities compare to our community. Mr. Maghrak replied that Columbia Heights and Brooklyn Park/Center are the same as Fridley. Now that interest rates and entry level housing is in demand it is a very even housing market with higher costs the more south you go. Within Anoka County, we are doing as well as other cities. Councilmember Bolkcom asked what percent of homes might be in foreclosure. Mr. Maghrak said he was not sure, but Minnesota has foreclosure laws that defend the for people to get their homes back. Fridley may see as many as 100 by the end of the year. Councilmember Ostwald asked if people were willing to pay cash for homes or if people were financing homes. Mr. Maghrak said he was never close enough to the transaction to know the answer until the sale closes. Some people paid cash and for houses listed for $275,000 people were offering $310,000. People have to pay the difference on houses that are not appraising out. Motion made by Councilmember Bolkcom to adjourn the Local Board of Appeals & Equalization meeting. Seconded by Councilmember Eggert. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. ADJOURN Motion made by Councilmember Ostwald to adjourn the Local Board of Appeals and Equalization meeting. Seconded by Councilmember Eggert. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. Respectfully Submitted, Krista Peterson Scott J. Lund Recording Secretary Mayor 7 Jufn!3/ AGENDA REPORT Meeting Date: May 24, 2021 Meeting Type: City Council Submitted By: Roberta Collins, Assistant to the City Manager Title Approve the Minutes from the City Council Meeting of May 10, 2021 Background Attached are the minutes from the City Council meeting of May 10, 2021. Financial Impact None. Recommendation Approve the minutes from the City Council Meeting of May 10, 2021. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship x Organizational Excellence Attachments and Other Resources !Minutes from the City Council Meeting of May 10, 2021 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 8 Jufn!3/ ! CITY COUNCIL MEETING ! May 10, 2021 ! 7:00 PM ! Fridley Civic Campus, 7071 University Avenue N.E. ! !! MINUTES CALL TO ORDER PRESENT: Scott Lund Ann Bolkcom Stephen Eggert Dave Ostwald Tom Tillberry OTHERS PRESENT: Wally Wysopal, City Manager Jim Kosluchar, Public Works Director Dan Tienter, Finance Director Melissa Moore, City Clerk Andrew Biggerstaff, City Attorney Mayor Lund called the meeting to order at 7:04 p.m. PROCLAMATIONS/PRESENTATIONS 1. National Police Week: May 9-15, 2021; Police Officers Memorial Day: May 15, 2021 2. Public Works Week: May 16-22, 2021 APPROVAL OF PROPOSED CONSENT AGENDA Motion made by Councilmember Eggert to approve the proposed consent agenda. Seconded by Councilmember Tillberry. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES 3. Approve the Minutes from the City Council Meeting of April 26, 2021. NEW BUSINESS 4. Receive the Minutes from the Planning Commission Meeting of April 12, 2021. 9 Jufn!3/ City Council Meeting 5/10/2021 Minutes Page 2 5.Resolution No. 2021-32, Approving License Agreement Between the City of Fridley and Townhomes . 6. Resolution No. 2021-36, Approving Special Use Permit, SP #21-03 Petitioned by Corval Constructors, Inc. (Ward 3). 7. Resolution No. 2021-37, Approving Summary Publication of Ordinance No. 1388. 8. Resolution No. 2021-38, Approving and Authorizing the Signing of an Agreement with Independent School District #14. 9. Resolution No. 2021-39, Approving and Authorizing the Signing of an Agreement with Northeast Metro 916 Intermediate School District. 10. Resolution No. 2021-40, Confirming the Organizational Structure of the City of Fridley. CLAIMS 11. Approve Claim Nos. 192599 - 192737 ADOPTION OF REGULAR AGENDA Motion made by Councilmember Bolkcom to adopt the regular agenda as presented. Seconded by Ostwald. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. OPEN FORUM, VISITORS: Consideration of Items not on Agenda 15 minutes. No one from the audience spoke. REGULAR AGENDA ITEMS PUBLIC HEARING 12. Public Hearing for Ordinance No. 1386, Proposed Amendment to the Fridley City Charter, Chapter 12. Motion made by Councilmember Ostwald to open the public hearing. Seconded by Councilmember Eggert. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY. Melissa Moore, Deputy City Clerk, stated that in January of 2020 the Charter Commission began a review of Chapter 12. The Commission worked by section, and reviewed the chapter for clarity, transparency and consistency with State law and other Charter sections. Through this process, the Commission identified several changes. In January 2021 the City Attorney reviewed the Chapter to provide further : Jufn!3/ City Council Meeting 5/10/2021 Minutes Page 3 clarification and consistency with applicable State law and additional recommendations for specific sections and text. !12.01 Official Publications - Governs how the City notifies the public of certain actions and by what means. RecIn addition to pubilcaiton by mailing or posting required above, such notices shall also be posted on the City website.And to move the last sentence from the Section 12.01 to end of Section 12.11. !Section 12.03 Oath of Office - Provides for the Oath of Office for City officers to take upon acception their position. Recommended amendments replaces the Oath of Office with the following, ar to support the Constitution of the United States, the Constitution of the State of MN, the Firdley City Charter and City Code; and to discharge faithfully the duties entrusted upon me as (Official Title) of the City of Fridley to the best of !Section 12.04 Gifts and Favors for City Officers not to Accept Favors or Contracts Governs the gifts and favors allowable fir City officers and regulates conflicts of interest. A violation of any of the provisions of this Section shall disqualify the offender, if found guilty, from continuing in the office or in the employment of the City, and the offender shall be removed therefrom of lawful compensation, including authorized expenditures or salary as such member of the City Council or as such employee, no member of the City Council or employee of the City shall: 1.!Solicit or receive from any interested person any: !Pay, commission, money, or thing of value included but not limited to any pass, frank, free ticket, free service, or any other favor upon terms more favorable than those granted the general public or 2.!Derive any profit, directly or indirectly, from or by reason of any improvement, alteration or repair required by authority of the City or any contract to which the City shall be a party. A violation of any of the provisions of this Section may subject the offender to disciplinary procedures pursuant to all applicable laws, rules, and regulations up to and including termination from employment with the City. Any contract with the City in which any member of the City Council or employee of the City is, or becomes, directly or indirectly interested have been paid on such contract by the City may be recovered from any or all of the persons !Section 12.05 Official Bonds Governs the official bonds held by certain City officers and the process related thereto. Recommended amendments are to strike Such bonds shall be approved by the City Council and approve as to form by the City Attorney. They shall be filed with the Secrety of the Council. In the event the Secretary of the Council holds more than one offic bonds shall be filed with the Mayor 21 Jufn!3/ City Council Meeting 5/10/2021 Minutes Page 4 !Section 12.06 Sale of Real Property Governs the sale of real property owned by the City and No real property of the City shall be sold or disposed of except by ordinance City hall be sold or disposed of except after conducting a public hearing on such sale. The City shall provide notice in the Official Publication ten days before conducting a public !Section 12.07 Vacation of Streets The proposed amendment to Section No. 12.07 is to make it align with State law, which governs vacation of streets. Recommended amendment repeal or discontinue highways, streets, easements, alleys, and all other interests held in trust for the public, in accordance with the procedures outlined in State law, except that all vacations thereunder shall require an affirmative vote of four- !Section 12.08 Damage Suits Governs certain actions and damages against the City. Recommended amendments are to repeal the entire section. State law already controls tort liabilities for political subdivisions and preempts the City from creating its own limits. No same or similar section found in any other home rule city charter. !Section 12.09 Recovery of Judgement for Damages Governs the recovery of certain claims and damages against the City. Recommended amendments are to repeal the entire section. Fridley city Charter, Section 1.02, Powers agreements and contracts contain language related to indemnity and damages. No same or similar section found in any other home rule city charter. !Section 12.11 Application of General Laws Provides general powers to the City that are otherwise available to statutory municipalities. Recommended amendments are to repeal the last half of the first paragraph as the Charter already addresses these powers in sections 1.02 and 7.02. Moved the last sentence from the Section 12.01 to the end of Section 12.11 and renumbered to Section 12.09. Per Minnesota Statute 410.12 and City Charter 3.05, a recommendation of the Commission to amend the Charter by ordinance, the Council must conduct a public hearing (5/10/21), hold a First Reading and adopt (5/24/21), hold a Second Reading and adopt (6/14/21) and publish the City Charter Amendments (6/18/21). The recommended amendments would not take effect until 90 days after publication (9/16/21). Based on the process to date, staff recommend Council open the public hearing, accept comment and close the public hearing. Councilmember Bolkcom left in. Ms. Moore replied that an example would be if a member of Council ran for election, they could not accept free mailing of post cards. Motion made by Councilmember to close the public hearing. Seconded by Councilmember Tillberry. UPON A VOICE VOTE, ALL VOTING AYE MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE PUBLIC HEARING WAS CLOSED AT 7:38 P.M. 22 Jufn!3/ City Council Meeting 5/10/2021 Minutes Page 5 INFORMAL STATUS REPORTS Mayor Lund stated there was an incident in Madison Park and a person was injured, and no witnesses are forthcoming. This is an unusual incident for Fridley and officers actively pursuing this case to come to a successful conclusion. Wally Wysopal, City Manager, said a Town Hall Meeting is scheduled on Saturday, June 5, from 10 a.m. to 12 p.m. An update will be provided on the Parks Master Plan and residents can bring any other concerns forward regarding City services to this meeting. More information will be provided on the website. ADJOURN Motion made by Councilmember Ostwald to adjourn the City Council meeting. Seconded by Councilmember Eggert. UPON A VOICE VOTE, ALL VOTING AYE, MAYOR LUND DECLARED THE MOTION CARRIED UNANIMOUSLY AND THE MEETING WAS ADJOURNED AT 7:43 P.M. Respectfully Submitted, Krista Peterson Scott J. Lund Recording Secretary Mayor 23 Jufn!4/ AGENDA REPORT Meeting Date: May 24, 2021 Meeting Type: City Council Submitted By: Brandon Brodhag, Civil Engineer James Kosluchar, Public Works Director Title Resolution No. 2021-41, Awarding 2021 Street Rehabilitation Project No. ST2021-02 Background On Thursday, May 20th at 9:00 a.m., bids were publicly opened online via the virtual platform available on QuestCDN and Microsoft Teams for the 2021 Street Rehabilitation Project No. ST2021-02. Five responsive bids were received. This project, which is part of our annual street rehabilitation program, includes rehabilitation of select streets within the neighborhoods of Rice Creek Terrace, Spring Valley and Harris Lake. The total project length is approximately 2.59 miles. Rehabilitation of the streets will include asphalt reclaiming or milling, asphalt paving, concrete curb repairs and miscellaneous utility repairs. Water main improvements will include replacing segments of six inch watermain and existing valves within the project area will either be replaced, or repaired, and four fire hydrants will be replaced with the project. As noted, five bids were received. The low bid was received from GMH Asphalt Corporation of Chaska, MN in estimate of $1,218,672.57. All five of the bids were very competitive, all being within 7.7%, or $72,865 of one another. The high bid received was $1,023,575.96 (see attached bid tabulation). The low bidder provided an irregular bid by excluding a signed form that was determined to be immaterial to their bid and the bidding process. After consultation with the City Attorney, the low bidder was allowed to cure this irregularity with no material advantage to them by providing the missing forms after bids were closed. The City of Fridley has not contracted with GMH Asphalt Corporation in the past, however staff has reviewed available company information and reviewed references of communities who have worked with this contractor recently and all information received indicates a positive review and that the company has the capacity to performing as the general contractor on this project. Property owners will receive notification of project advancement this June presuming the City Council awards the project at this meeting. A project information sheet will provide a tentative work schedule, work description and contact information. During the project, staff will distribute weekly project updates via email and the project-specific page on the residents. We expect the work to begin in June with substantial completion in October of this year. Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 24 Jufn!4/ If the Council approves, staff will notify the contractor of the award and issue a notice to proceed to the contractor upon receipt of acceptable submittals. Financial Impact Funding for this project is derived from several sources including Municipal State Aid street funding, special assessments, and Utility CIP funds (water, sanitary sewer, and storm sewer). Staff is projecting special assessments based off the low-bid for residents to anticipate a 5-10% lower special assessment for a single-family home. Recommendation Staff recommends the approval of Resolution No. 2021-41. Focus on Fridley Strategic Alignment X Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2021-41 !Exhibit A: Bid Tabulation Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 25 Jufn!4/ Resolution No. 2021-41 Award of 2021 Street Rehabilitation Project No. ST2021-02 Whereas, the 2021 Street Rehabilitation Project (Project street maintenance programs and includes other ancillary items; and Whereas, the City of Fridley has prepared a Capital Investment Program to systematically reconstruct streets in the City regularly to maintain roadway quality and performance; and Whereas, Resolution No. 2020-79 adopted December 21, 2020 received the feasibility report and called for a public hearing on the matter of the construction of certain improvements listed therein; and Whereas, a public hearing regarding said improvements was set for January 19, 2021 and ten published notice of the hearing was given; and Whereas, at said hearing on improvements, the City Council heard all those persons that desired to address the Council; and Whereas, Resolution No. 2021-03 adopted January 19, 2021 order final plans, specifications and calling for bids. Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves received bids per the attached bid tabulation and award the 2021 Street Rehabilitation Project No. ST2021-02 to GMH Asphalt of Chaska, MN in the amount of $950,710.64. th Passed and adopted by the City Council of the City of Fridley this 24 day of May, 2021. _______________________________________ Scott J. Lund Mayor ATTEST: Daniel Tienter City Clerk ! 26 / 4 ! 7 2 n f u J Jufn!5/ AGENDA REPORT Meeting Date: May 24, 2021 Meeting Type: City Council Submitted By: James Kosluchar, Public Works Director Jason Wiehle, Utilities Operations Manager Rachel Workin, Environmental Planner Beth Kondrick, Administrative Assistant Title Resolution No. 2021-44, Amending the 2019 Clean Water Efficiency Grant Program Background The City has participated with the Metropolitan Council for the Clean Water Fund Water Efficiency Grant Program after an agreement was executed in 2019. The program provides rebates for water-efficient components and appliances and has been well received by the community. Over 70 rebates have been s meant that funding began to run low at the start of 2021 for the program which will continue through 2022. The City has therefore requested a supplemental allocation of funding and was one of only five cities in the metro that was selected to receive add date. Metropolitan Council has authorized an additional $4,000 in funding, bringing the amended grant amount total to $24,300. Financial Impact Approval of additional grant funding will require an additional City match from the Water Utility Fund of 25%, or $1,350, to provide funding for an estimated 25 additional rebates. Recommendation Staff recommend the approval of Resolution No. 2021-44. Focus on Fridley Strategic Alignment X Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2021-44 !Exhibit A: Grant Amendment Form Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 28 Jufn!5/ Resolution No. 2021-44 Approve Amendment to 2019 Clean Water Fund Water Efficiency Grant Program Whereas, the City of Fridley ; and Whereas, the City of Fridley was successful in obtaining grant funding from the Metropolitan Council to provide for an ongoing water rebate program to fund water-efficient appliance and plumbing component retrofits; and Whereas, the City of Fridley and Metropolitan Council formalized this funding and program in a grant agreement in 2019 with the amount of $20,300 provided by the Metropolitan Council and a matching 25% to be provided by the City of Fridley; and Whereas, as selected to receive additional funding upon requesting said additional funding through 2022; and Whereas, The Water Efficiency Grant Program has been well received by the community and continues to attract interest; and Whereas, as planned in the event of a highly successful program, the City made a request to Metropolitan Council for additional funding and Metropolitan Council has authorized an additional $4,000 in funding, bringing the amended Grant Agreement Amount to $24,300. Now, therefore be it resolved, that the City Council of the City of Fridley approves the attached amendment to the Water Efficiency Grant Program agreement with the Metropolitan Council. Passed and adopted by the City Council of the City of Fridley this 24th day of May, 2021. _______________________________________ Scott J. Lund Mayor ATTEST: Daniel Tienter City Clerk 29 Jufn!5/ EXHIBIT CRevision # 1 METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES 2019CLEAN WATER FUND WATER EFFICIENCYGRANT PROGRAM GRANTAMENDMENTFORM NOTICE TO GRANTEE: Council Environmental Services (MCES) 2019Clean Water Fund Water EfficiencyGrant program (Grantee Program). After 1)you arerequesting additional grant funds to meet unexpected rebate or grant demand,or 2) when your city has determined thatthepre funds than anticipated when the agreement was signed. The process for modifying your agreement is as follows: 1.Your Citelectronically signed Exhibit Cto MCES, with an attachment itemizing requests for changes to prior grantedamounts. 2.Upon receipt of signed Exhibit C, MCES Program Administrator obtains Council authorized signatures that modifies the agreement and returns a fully signed copy of Exhibit Aindicating new grant amount to --------------------------------------------------------------------------------------------------------------------------------- Instructions: Indicate the date of your change request in #1 box. Indicate the number of this particular change request in #2 box (and in box at top of page must match). Enter the current grant agreement amount(as MCES approved) in #3 box. If you wish to increasenter the amount you are requestingin #4 box. If you wish to decreaseyour grant amount due to less demand than anticipated, enter theamount in #5 box. Enter in #6 box theamount derived from adding#3 to #4or derived from subtracting #5from #3. Grant Agreement # SG-13456 5/13/2021 1.Date of change request: 1 2.Change request number: $20,300.00 3.Current Grant Agreement Amount (as MCES approved): 1 2: Jufn!5/ $4,000.00 4. Increase due to request for additionalfunding: - 5.Decrease due to less demand: $24,300.00 6. Amended Grant Agreement Amount requested: CITY NAME:_____________Fridley_____________________________________________ I request the above changes (sign with title and date): MCES PROGRAM ADMINISTRATOR APPROVAL (signature and date): __________________________________________________________________________________________ COUNCIL AUTHORIZED SIGNATURE AND DATE __________________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- Questions may be directed to the MCES Authorized Representative: Brian Davis MCES Senior Engineer 390 Robert Street North St. Paul, MN 55101-1805 Phone: (651) 602-1519 Email: brian.davis@metc.state.mn.us 2 31 Jufn!6/ AGENDA REPORT Meeting Date: 05/24/2021 Meeting Type: City Council Submitted By: Daniel Tienter, Director of Finance/City Treasurer/City Clerk Korrie Johnson, Assistant Finance Director Title Resolution No. 2021-45, Approval of Gifts, Donations and Sponsorships received between April 20, 2021 and May 17, 2021 Background Each month, the City of Fridley (City) receives various donations and gifts to support City operations, programs and projects. Pursuant to Minnesota Statute § 465.03, the City may accept these donations and gifts for the benefit of residents. For specific donations or gifts, the donor may prescribe certain requirements, such as for a specific activity or department. Consistent with the abovementioned statute, staff prepared Schedule No. 1 (Exhibit A), which outlines the various donations, gifts and/or sponsorships received by the City between April 20, 2021 and May 17, 2021. To accept the same, the Council must adopt the attached resolution by a twothird majority vote. Lastly, for each donation, gift or sponsorship, staff ensure it meets an identified need, does not create a quidproquo or longterm maintenance obligation, and the donor received an acknowledgment of their gift through a letter or publication. Based on this process, staff recommend the Council adopt the attached resolution approving the donations, gifts, and sponsorships for this period. Financial Impact Every donation benefits the financial position of the City. Recommendation Staff recommend the approval of Resolution No. 2021-45. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building X Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 32 Jufn!6/ Attachments and Other Resources !Resolution No. 2021-45 !Exhibit A: Schedule No. 1 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 33 Jufn!6/ Resolution No. 2021-45 Approving Gifts, Donations and Sponsorships for the City of Fridley Whereas, throughout the year the City of Fridley (City) receives a multitude of gifts and donations; and Whereas, the City is sincerely grateful for the support it receives from an array of organizations and individuals; and Whereas, without this support, the continuation of different events or programs would be difficult to sustain; and Whereas, the attached schedule (Exhibit A) lists all of the donations and gifts received by various City departments between April 20, 2021 and May 17, 2021; and Whereas, all of the items listed on the attached schedule (Exhibit A) are required to be accepted by the City Council by a two-thirds majority vote; and Whereas, all items have been determined to be donated free of any quid-pro-quo expectation by the donor. Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves and accepts the various donations, gifts and sponsorships made between April 20, 2021 and May 17, 2021, as outlined in Exhibit A. Passed and adopted by the City Council of the City of Fridley this 24th day of May, 2021. _______________________________________ Scott J. Lund Mayor ATTEST: Daniel Tienter City Clerk 34 35 Jufn!6/ 101101101603270270270101407101101101270270270270270101270 270237101101270270101270101 credited Fund to be Schedule No. 1 $79.53$50.00$50.00$25.00$79.00 $40.00$85.00$82.00$10.00 $300.00$520.00$841.57$500.00 $496.05 $104.00$113.00$145.00 $142.00$500.00 $1,400.00$1,000.00$5,312.40$1,020.00$1,500.00 $1,000.00$2,020.00$2,404.00 Value $141,016.00 $160,834.55 Amount / Donor Name, if not anonymous VariousSMSC Organics Recycling FacilityCynthia and Thomas MarkhamSam's ClubSpringbrook Nature Center FoundationVariousSchmit TowingVariousunknown Fridley LionsFridley LionsMINCORich Products CorporationVariousCaribou CoffeeSpringbrook Nature Center FoundationAnonymousJerry and Donna Bahls via the SNC FoundationFriends and Family of Ronald SchusterBell Bank Kevin ColemanClem and Elizabeth NagelFriends of Fridley Education Foundation VariousVariousVariousSarah WaltherVarious Program Ice Skate DriveDonation for Winterfest 2021Night to Unite Donation (For 2021 Supplies)Donation of landDonation Box Contents General ContributionReimbursement from Springbrook Foundation Memorial PlaquesDonation to Police DepartmentPavilion Activity Center Donation Memorial donation to Fire Dept"Pay it Forward" donation to FPD Reserve UnitPolice K9 Unit donationGeneral ContributionWaterproof Cameras for Camps Donation Box Contents Donation Box Contents Donation Box Contents Donation of Gift Cards for Freewheel Bike ShopDonation Box Contents Donation Box Contents Donation of compost for organics recycling participantsDonation to Support Police OfficersDonation of 505 COVID Face ShieldsReimbursement for memorial benches Donation Box Contents Donation to FPD Police Activity LeagueDonation Box Contents Donation to Pickleball Program SNCSNCSNCSNCSNCSNCSNCSNCSNCSNC SNCSNCSNCSNC Division Recycling RecreationRecreation Recreation Public SafetyPublic SafetyPublic SafetyPublic SafetyPublic SafetyPublic Safety Public Works Public SafetyPublic SafetyPublic Safety Department or Date 1/5/20211/7/20211/7/20212/2/20214/2/20214/8/2021 Received 5/4/20215/7/2021 1/11/20211/26/20212/25/20213/10/20213/19/20214/13/2021 4/27/20214/28/20214/30/20214/30/20215/10/20215/14/20215/16/2021 12/22/202012/22/202012/22/202012/22/202112/23/202012/31/202012/31/2020 Gifts, Donations, and Sponsorships - City of Fridley Jufn!7/ AGENDA REPORT Meeting Date: May 24, 2021 Meeting Type: City Council Submitted By: Trisha Lindahl, Licensing & Permit Coordinator Title Resolution No. 2021-42, Approving 2021-2022 Junkyard Business License Renewals Background Pursuant to certain sections of the Fridley City Code, certain business licensing activities require approval of the City Council, including junkyards. The businesses listed in Resolution No. 2021-42 have met all requirements, and paid all appropriate fees established in City Code for their licenses. Staff have performed all necessary inspections and checks to ensure all requirements have been satisfied. Financial Impact The revenue for these licenses were anticipated as part of the 2021 Budget. Recommendation Staff recommend the approval of Resolution No. 2021-42. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity X Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2021-42 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 36 Jufn!7/ Resolution No. 2021-42 Approving Business License Renewals for Copart of Connecticut, Inc. dba Copart Whereas, the Fridley City Code (Code) directs licensing requirements for certain business activities within the City of Fridley (City); and Whereas, pursuant to Section 24 of the Code, the City Council shall approve junkyard business licenses; and Whereas, applicable City staff reviewed the license applications for Copart of Connecticut, Inc. operating at 3737 East River Road N.E. and ; Whereas, applicable City staff recommend the approval of the following license(s) by the City Council. Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves the following business license(s) for a term beginning on May, 1, 2021 and ending on April 30, 2022. Junkyard Minnesota Business Name Applicant Staff Approval City Code Statute Copart Gregory !Community Chapter 24 DePasquale, 3737 Development East River Road !Fire Marshall N.E. !Public Safety !City Clerk Barry Hoosline, !Community Chapter 24 1240 73 ½ Ave Development N.E. !Fire Marshall !Public Safety !City Clerk th Passed and adopted by the City Council of the City of Fridley this 24 day of May, 2021. _______________________________________ Scott J. Lund Mayor ATTEST: ___________________________________ Daniel Tienter City Clerk 37 Jufn!8/ AGENDA REPORT Meeting Date: May 24, 2021 Meeting Type: City Council Submitted By: Roberta Collins, Assistant to the City Manager Title Approve Claim Nos. 192738 - 192881 Background Attached is the Claims Report for the payment dates of 5/06/2021 through 5/19/2021 Financial Impact Included in the budget. Recommendation Approve Claim Nos. 192738 - 192881 Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building x Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !City Council Claims Report !Emergency Claims Report Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 38 39 Jufn!8/ 3: Jufn!8/ 41 Jufn!8/ 42 Jufn!8/ 43 Jufn!8/ 44 Jufn!8/ 45 Jufn!8/ 46 Jufn!8/ 47 Jufn!8/ 48 Jufn!8/ 49 Jufn!8/ 4: Jufn!8/ 51 Jufn!8/ 52 Jufn!8/ 53 Jufn!8/ 54 Jufn!8/ 55 Jufn!8/ 56 Jufn!8/ 57 Jufn!8/ 58 Jufn!8/ 59 Jufn!8/ 5: Jufn!8/ 61 Jufn!8/ 62 Jufn!8/ 63 Jufn!8/ 64 Jufn!8/ 65 Jufn!8/ 66 Jufn!8/ 67 Jufn!8/ 68 Jufn!8/ Jufn!9/ AGENDA REPORT Meeting Date: May 24, 2021 Meeting Type: City Council Submitted By: Daniel Tienter, Director of Finance/City Treasurer/City Clerk Title Resolution No. 2021-43, Approval and Acceptance of the Comprehensive Annual Financial Report and the Schedule of Expenditures of Federal Awards for the Fiscal Year ending December 31, 2020 Background Pursuant to Minnesota Statute § 471.697 and City Charter § 7.11, the City Manager must submit to the City Council and the Office of the State Auditor (OSA) a complete financial report for the City of Fridley (City) for the preceding fiscal year. In order to satisfy these requirements, the City prepares the Comprehensive Annual Financial Report (CAFR) (Exhibit A) with the assistance of an external auditing firm, Redpath and Company (Redpath). Beginning with the implementation of the Uniform Guidance Single Audit, all non-federal government agencies that expends $750,000 or more in federal awards in a fiscal year must conduct an additional audit, known as a single audit. Since the City received more than $750,000 in federal awards, primarily due to the receipt of Coronavirus Relief Fund monies, for the fiscal year ending December 31, 2020, the City completed a single audit (Exhibit B), also with the assistance of Redpath. Consistent with these accounting regulations, Redpath audited the financial activities and statements of the City, which included a twoweek, virtual site visit in April. As a result of this process, Redpath issued and free of any material misstatement in accordance with Generally Accepted Accounting Principles (GAAP). Redpath also reviewed other financial management practices of the City, such as contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions and tax increment financing. During this review, Redpath did not identify any areas of noncompliance. The attached Audit Management Letter (AML) summarizes of their audit results (Exhibit C). Assuming the City Council approves and accepts the attached reports, staff will submit the CAFR to the OSA and publish a corresponding summary in the official publication as required by the City Charter. These documents will also be on file and available for public inspection in Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 69 Jufn!9/ Financial Impact None. Recommendation Staff recommend the approval of Resolution No. 2021-43. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building X Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship Organizational Excellence Attachments and Other Resources !Resolution No. 2021-43 !Exhibit A: Comprehensive Annual Financial Report for the Fiscal Year Ending December 31, 2020 !Exhibit B: Schedule of Expenditures of Federal Awards (i.e., Single Audit) !Exhibit C: Audit Management Letter Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 6: Jufn!9/ Resolution No. 2021-43 Approval and Acceptance of the Comprehensive Annual Financial Report and the Schedule of Expenditures of Federal Awards for the Fiscal year ending December 31, 2020 Whereas, Minnesota Statute § 471.697 and City Charter § 7.11 require the City Manager to submit to the City Council and other parties a complete financial report for the City of Fridley (City) for the preceding fiscal year; and Whereas, the Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance), requires any non-federal entity that expends $750,000 or more in federal awards in a fiscal year to conduct an addition audit, known as a single audit; and Whereas, the City engaged the Redpath and Company (Redpath) to audit the financial statements and federal expenditures of the governmental activities, businesstype activities, aggregate discretely presented component units, each major fund and aggregate remaining fund information of the City for the fiscal year ending December 31, 2020; and Whereas, Redpath conducted a virtual site visit between April 5, 2021 and April 16, 2021 to complete the majority of the auditing process for the fiscal year ending December 31, 2020; and Whereas, as a result of this process, the financial statements of the City are fairly presented and free on any material misstatement in accordance with Generally Accepted Accounting Principles (GAAP). Now, therefore be it resolved, that the City Council of the City of Fridley hereby approves and accepts the Comprehensive Annual Finance Report for the fiscal year ending December 31, 2020, attached hereto as Exhibit A; and Be it further resolved, that the City Council approves and accepts the Schedule of Expenditures of , attached hereto as Exhibit B. th Passed and adopted by the City Council of the City of Fridley this 24 day of May, 2021. _______________________________________ Scott J. Lund Mayor ATTEST: __________________________________________ Daniel Tienter City Clerk 71 Jufn!9/ 72 Jufn!9/ - This page intentionally left blank - 73 Jufn!9/ 74 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 75 Jufn!9/ 76 Jufn!9/ 77 Jufn!9/ 78 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 79 Jufn!9/ 7: 1 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 81 2 Jufn!9/ 82 3 Jufn!9/ 83 4 Jufn!9/ 84 5 Jufn!9/ 85 6 Jufn!9/ 86 7 Jufn!9/ 87 8 Jufn!9/ 88 9 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 89 10 Jufn!9/ Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Fridley Minnesota For its Comprehensive Annual Financial Report For the Fiscal Year Ended December 31, 2019 Executive Director/CEO 8: 11 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 91 12 Jufn!9/ 92 13 Jufn!9/ 93 14 Jufn!9/ 94 15 Jufn!9/ 95 16 Jufn!9/ 96 17 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 97 18 Jufn!9/ Government Auditing Standards ui 66!6!Tusffu!Fbtu-!Tvjuf!2511-!Tu/!Qbvm-!NO-!66212!!!!!!xxx/sfeqbuidqbt/dpn 98 19 Jufn!9/ Required Supplementary Information 99 20 Jufn!9/ Other Information Government Auditing Standards Government Auditing Standards Government Auditing Standards 9: 21 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ :1 22 Jufn!9/ :2 23 Jufn!9/ :3 24 Jufn!9/ :4 25 Jufn!9/ :5 26 Jufn!9/ Bddpvoujoh!boe!Gjobodjbm!Sfqpsujoh!gps!Qfotjpot!—!bo! Bnfoenfou!pg!HBTC!Tubufnfou!Op/!38 :6 27 Jufn!9/ :7 28 Jufn!9/ :8 29 Jufn!9/ :9 30 Jufn!9/ :: 31 Jufn!9/ 211 32 Jufn!9/ 212 33 Jufn!9/ 213 34 Jufn!9/ 214 35 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 215 36 Jufn!9/ 216 37 Jufn!9/ 217 38 Jufn!9/ 218 39 Jufn!9/ 219 40 Jufn!9/ 21: 41 Jufn!9/ 221 42 Jufn!9/ 222 43 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 223 44 Jufn!9/ 224 45 Jufn!9/ 225 46 Jufn!9/ 226 47 Jufn!9/ 227 48 Jufn!9/ 228 49 Jufn!9/ 229 50 Jufn!9/ 22: 51 Jufn!9/ 231 52 Jufn!9/ 232 53 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 233 54 Jufn!9/ Hpwfsonfoubm!Bdujwjujft-! cvtjoftt.uzqf!bdujwjujft-! Ejsfdu!fyqfotft Qsphsbn!sfwfovft hfofsbm!sfwfovft 234 55 Jufn!9/ fdpopnjd!sftpvsdft! nfbtvsfnfou!gpdvtbddsvbm!cbtjt!pg!bddpvoujoh dvssfou!gjobodjbm!sftpvsdft! nfbtvsfnfou!gpdvtnpejgjfe!bddsvbm!cbtjt!pg!bddpvoujoh bwbjmbcmf fofsbm!Gvoe! Efcu!Tfswjdf!Gvoe UJG!31!Opuf!Qbzpgg!Gvoe Tusffu!Jnqspwfnfout!Gvoe 235 56 Jufn!9/ Dpnnvojuz!Jowftunfou!Gvoe Mjrvps!Gvoe Xbufs!Gvoe Tfxfs!Gvoe Tupsn!Xbufs!Gvoe Joufsobm!Tfswjdf!Gvoet Gjevdjbsz!Gvoet!.!Dvtupejbm!Gvoet! qsphsbn!sfwfovft hfofsbm!sfwfovft pqfsbujoh!opopqfsbujoh 236 57 Jufn!9/ 237 58 Jufn!9/ 238 59 Jufn!9/ 239 60 Jufn!9/ 23: 61 Jufn!9/ 241 62 Jufn!9/ Opotqfoebcmf! Sftusjdufe Dpnnjuufe Bttjhofe! Vobttjhofe 242 63 Jufn!9/ efgfssfe!pvugmpxt! pg!sftpvsdft opu efgfssfe! jogmpxt!pg!sftpvsdft opu 243 64 Jufn!9/ gvoe!cbmbodf!—!upubm! hpwfsonfoubm!gvoet!!ofu!qptjujpo!—!hpwfsonfoubm!bdujwjujft ofu!dibohft!jo!gvoe!cbmbodft!—!upubm!hpwfsonfoubm!gvoet dibohft!jo!ofu!qptjujpo!pg!hpwfsonfoubm!bdujwjujft 244 65 Jufn!9/ 245 66 Jufn!9/ 246 67 Jufn!9/ 247 68 Jufn!9/ 248 69 Jufn!9/ 249 70 Jufn!9/ 24: 71 Jufn!9/ 251 72 Jufn!9/ 252 73 Jufn!9/ 253 74 Jufn!9/ 254 75 Jufn!9/ 255 76 Jufn!9/ 256 77 Jufn!9/ 257 78 Jufn!9/ 258 79 Jufn!9/ 259 80 Jufn!9/ 25: 81 Jufn!9/ 261 82 Jufn!9/ 262 83 Jufn!9/ 263 84 Jufn!9/ 264 85 Jufn!9/ 265 86 Jufn!9/ 266 87 Jufn!9/ 267 88 Jufn!9/ 268 89 Jufn!9/ 269 90 Jufn!9/ 26: 91 Jufn!9/ 271 92 Jufn!9/ 272 93 Jufn!9/ 273 94 Jufn!9/ 274 95 Jufn!9/ Mfbtft/! Bddpvoujoh!gps!Joufsftu!Dptu!Jodvssfe!cfgpsf!uif!Foe!pg!b!Dpotusvdujpo!Qfsjpe/! Dpoevju!Efcu!Pcmjhbujpot/! Pnojcvt!3131/! 275 96 Jufn!9/ Sfqmbdfnfou!pg!Joufscbol!Pggfsfe!Sbuft Qvcmjd.Qsjwbuf!boe!Qvcmjd.Qvcmjd!Qbsuofstijqt!boe!Bwbjmbcjmjuz!Qbznfou! Bssbohfnfout/! Tvctdsjqujpo!—!Cbtfe!Jogpsnbujpo!Ufdiopmphz!Bssbohfnfout/! 276 97 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 277 98 Jufn!9/ 278 99 Jufn!9/ 279 100 Jufn!9/ 27: 101 Jufn!9/ 281 102 Jufn!9/ 282 103 Jufn!9/ 283 104 Jufn!9/ 284 105 Jufn!9/ 285 106 Jufn!9/ 286 107 Jufn!9/ 287 108 Jufn!9/ 3131!Dibohft! 312:!Dibohft! 288 109 Jufn!9/ 3129!Dibohft! Dibohft!jo!Bduvbsjbm!Bttvnqujpot;! 3128!Dibohft! Dibohft!jo!Bduvbsjbm!Bttvnqujpot;! 3127!Dibohft! 3131!Dibohft! 312:!Dibohft! 3129!Dibohft! Dibohft!jo!Bduvbsjbm!Bttvnqujpot;! 289 110 Jufn!9/ 3128!Dibohft! Dibohft!jo!Bduvbsjbm!Bttvnqujpot;! 3127!Dibohft! Dibohft!jo!Bduvbsjbm!Bttvnqujpot;! 28: 111 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 291 112 Jufn!9/ 292 113 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 293 114 Jufn!9/ 294 115 Jufn!9/ 295 116 Jufn!9/ 296 117 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 297 118 Jufn!9/ 298 119 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 299 120 Jufn!9/ 29: 121 Jufn!9/ 2:1 122 Jufn!9/ 2:2 123 Jufn!9/ 2:3 124 Jufn!9/ 2:4 125 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 2:5 126 Jufn!9/ 2:6 127 Jufn!9/ 2:7 128 Jufn!9/ 2:8 129 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 2:9 130 Jufn!9/ 2:: 131 Jufn!9/ 311 132 Jufn!9/ 312 133 Jufn!9/ 313 134 Jufn!9/ 314 135 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 315 136 Jufn!9/ 316 137 Jufn!9/ 317 138 Jufn!9/ 318 139 Jufn!9/ 319 140 Jufn!9/ 31: 141 Jufn!9/ 321 142 Jufn!9/ 322 143 Jufn!9/ 323 144 Jufn!9/ 324 145 Jufn!9/ 325 146 Jufn!9/ 326 147 Jufn!9/ 327 148 Jufn!9/ 328 149 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 329 150 Jufn!9/ 32: 151 Jufn!9/ 331 152 Jufn!9/ 332 153 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 333 154 Jufn!9/ 334 155 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 335 156 Jufn!9/ 336 157 Jufn!9/ 337 158 Jufn!9/ 338 159 Jufn!9/ 339 160 Jufn!9/ 33: 161 Jufn!9/ 341 162 Jufn!9/ 342 163 Jufn!9/ 343 164 Jufn!9/ 344 165 Jufn!9/ 345 166 Jufn!9/ 346 167 Jufn!9/ 347 168 Jufn!9/ 348 169 Jufn!9/ 349 170 Jufn!9/ 34: 171 Jufn!9/ 351 172 Jufn!9/ 352 173 Jufn!9/ 353 174 Jufn!9/ 354 175 Jufn!9/ ŷźƭ ƦğŭĻ źƓƷĻƓƷźƚƓğƌƌǤ ƌĻŅƷ ĬƌğƓƉ 355 176 Jufn!9/ 356 177 Jufn!9/ 357 178 Jufn!9/ 358 179 Jufn!9/ 359 180 Jufn!9/ 35: 181 Jufn!9/ 361 182 Jufn!9/ 362 183 Jufn!9/ 363 184 Jufn!9/ 364 185 Jufn!9/ 365 186 Jufn!9/ 366 Jufn!9/ - This page intentionally left blank - 367 Jufn!9/ Government Auditing Standards 368 Jufn!9/ - This page intentionally left blank - 369 Jufn!9/ GOVERNMENT AUDITING STANDARDS Government Auditing Standards deficiency in internal control material weakness significant deficiency ui 66!6!Tusffu!Fbtu-!Tvjuf!2511-!Tu/!Qbvm-!NO-!66212!!!!!!xxx/sfeqbuidqbt/dpn 36: 1 Jufn!9/ Government Auditing Standards Government Auditing Standards 371 2 Jufn!9/ Government Auditing Standards Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ui 66!6!Tusffu!Fbtu-!Tvjuf!2511-!Tu/!Qbvm-!NO-!66212!!!!!!xxx/sfeqbuidqbt/dpn 372 3 Jufn!9/ deficiency in internal control over compliance material weakness in internal control over compliance significant deficiency in internal control over compliance 373 4 Jufn!9/ 374 5 Jufn!9/ - This page intentionally left blank - 375 6 Jufn!9/ 376 7 Jufn!9/ Financial Statements Federal Awards Uniform Administrative Requirements, Cost Principles, and Audit Requirementsfor Federal Awards 377 8 Jufn!9/ 378 9 Jufn!9/ - This page intentionally left blank - 379 10 Jufn!9/ Government Auditing Standards Minnesota Legal Compliance Audit Guide for Cities, ui 66!6!Tusffu!Fbtu-!Tvjuf!2511-!Tu/!Qbvm-!NO-!66212!!!!!!xxx/sfeqbuidqbt/dpn 37: 11 Jufn!9/ - This page intentionally left blank - 381 12 Jufn!9/ 382 Jufn!9/ - This page intentionally left blank - 383 Jufn!9/ ui 66!6!Tusffu!Fbtu-!Tvjuf!2511-!Tu/!Qbvm-!NO-!66212!!!!!!xxx/sfeqbuidqbt/dpn 384 Jufn!9/ - This page intentionally left blank - 385 Jufn!9/ Sfqpsu!Tvnnbsz! Comprehensive Annual Financial Report!)BGS*! Report on Internal Control Sftvmut!pg!uftujoh! over Financial Reporting and on Compliance and Other Matters State Legal Compliance Report 386 Jufn!9/ Fyfdvujwf!Tvnnbsz! 387 Jufn!9/ Fydfmmfodf!jo!Gjobodjbm!Sfqpsujoh! 388 Jufn!9/ Gjobodjbm!Tubufnfou!Tvnnbsz! 389 Jufn!9/ 38: Jufn!9/ Qspqfsuz!Ubyft! 391 Jufn!9/ Hfofsbm!Gvoe! 392 Jufn!9/ Hfofsbm!Gvoe! 393 Jufn!9/ Hfofsbm!Gvoe! 394 Jufn!9/ Hfofsbm!Gvoe! 395 Jufn!9/ Tqfdjbm!Sfwfovf!Gvoet! 396 Jufn!9/ Efcu!Tfswjdf!Gvoet! 397 Jufn!9/ 398 Jufn!9/ Foufsqsjtf!Gvoet! 399 Jufn!9/ Foufsqsjtf!Gvoet! 39: Jufn!9/ Foufsqsjtf!Gvoet! 3:1 Jufn!9/ Foufsqsjtf!Gvoet! 3:2 Jufn!9/ Foufsqsjtf!Gvoet! 3:3 Jufn!9/ Foufsqsjtf!Gvoet! ”Bo!Bobmztjt!pg! Njooftpub!Nvojdjqbm!Mjrvps!Tupsf!Pqfsbujpot/• 3:4 Jufn!9/ Foufsqsjtf!Gvoet! 3:5 Jufn!9/ Ipvtjoh!boe!Sfefwfmpqnfou!Bvuipsjuz! 3:6 Jufn!9/ Ipvtjoh!boe!Sfefwfmpqnfou!Bvuipsjuz! 3:7 Jufn!9/ Bddpvoujoh!Tuboebset! Mfbtft Bddpvoujoh!gps!Joufsftu!Dptu!Jodvssfe!cfgpsf!uif! Foe!pg!b!Dpotusvdujpo!Qfsjpe/ Dpoevju!Efcu!Pcmjhbujpot Sfqmbdfnfou!pg!Joufscbol!Pggfsfe!Sbuft Qvcmjd.Qsjwbuf!boe!Qvcmjd.Qvcmjd!Qbsuofstijqt Tvctdsjqujpo.cbtfe!Jogpsnbujpo!Ufdiopmphz!Bssbohfn Dfsubjo!Dpnqpofou!Voju!Dsjufsjb! 3:8 Jufn!9/ Dpnnvojdbujpo!xjui!Uiptf!Dibshfe!xjui!Hpwfsobodf! Hpwfsonfou!Bvejujoh!Tuboebset 3:9 Jufn!9/ Dpnnvojdbujpo!xjui!Uiptf!Dibshfe!xjui!Hpwfsobodf! 3:: Jufn!9/ Dpnnvojdbujpo!xjui!Uiptf!Dibshfe!xjui!Hpwfsobodf! Management Consultations with Other Independent Accountants 411 Jufn!9/ Dpnnvojdbujpo!xjui!Uiptf!Dibshfe!xjui!Hpwfsobodf! 412 Jufn!9/ Dpnnvojdbujpo!xjui!Uiptf!Dibshfe!xjui!Hpwfsobodf! 413 Jufn!:/ AGENDA REPORT Meeting Date: May 24, 2021 Meeting Type: City Council Submitted By: Melissa Moore, Administrative Services Coordinator/Deputy City Clerk Daniel Tienter, Director of Finance/City Treasurer/City Clerk Title Ordinance No. 1386, Proposed Amendment to the Fridley City Charter Chapter 12, First Reading Background The City Charter (Charter) is the fundamental law that defines the authorities and powers of the City of Fridley (City). Minnesota Statute § 410.12, subd. 7 allows for an amendment to the Charter by ordinance upon the recommendation of the Charter Commission. The recommended amendments to Chapter 12 were compiled into Ordinance No. 1386 (Exhibit A), making the Chapter more consistent with Minnesota Statute and providing continuity with other Charter sections. In summary, the recommended Charter amendment includes the following changes by section: !Section 12.01, directs that any official publications and notices shall also be posted on the City website; !Section 12.03, revises the Oath of Office for City officers; !Section 12.04, reorganizes the section,and mirrors language from various laws and regulations; !Section 12.05, provides for an annual notice to the Council regarding bond amounts for each City office; !Section 12.06, directs that any sale of real property shall require a public hearing; !Section 12.07, reflects State law regarding the vacation of streets; and !Sections 12.08 and 12.09, removes these sections as Minnesota Statute § 466 controls tort liability for the City. Passage of a Charter amendment must follow timelines according to the Charter itself and State law. To date the following events have occurred for this proposed amendment: !April 5, 2021, the Commission formally recommended the Charter amendment to the Council; !April 12, 2021, the Council called for a public hearing on May 10, 2021 (Resolution No. 2021-25); !April 30, 2021, the Public Hearing Notice was published in the Official Publication; and !May 10, 2021, the Council conducted the public hearing on Ordinance No. 1386. Assuming the Council continues to advance the recommended amendment, staff anticipate the following schedule: !May 24, 2021, the Council conducts the first reading of Ordinance No. 1386; !June 14, 2021, the Council conducts the second reading of and approves Ordinance No. 1386; Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 414 Jufn!:/ !June 18, 2021, staff publish Summary Ordinance No. 1386 in the Official Publication (Exhibit B); and !September 16, 2021, pursuant to an ordinance amending a city charter shall Financial Impact None. Recommendation Staff recommend the Council conduct the first reading of Ordinance No. 1386, Proposed Amendment to the Fridley City Charter Chapter 12. Focus on Fridley Strategic Alignment Vibrant Neighborhoods & Places Community Identity & Relationship Building Financial Stability & Commercial Prosperity Public Safety & Environmental Stewardship X Organizational Excellence Attachments and Other Resources !Exhibit A: Ordinance No. 1386 !Exhibit B: Summary Publication Ordinance No. 1386 Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 415 Jufn!:/ Ordinance No. 1386 Amending the Fridley City Charter Entitled Miscellaneous Provisions The Fridley City Charter Commission has completed its review of Fridley City Charter Chapter 12 and has recommended an amendment of the City Charter by Ordinance to the City Council on April 5, 2021. The Fridley City Council hereby finds after review, examination and recommendation of the Charter Commission that the Fridley City Charter should be hereby amended and the City of Fridley does ordain: FRIDLEY CITY CHARTER CHAPTER 12. MISCELLANEOUS PROVISIONS Section 12.01. OFFICIAL PUBLICATIONS The City Council shall regulate by ordinance, subject to the requirements of this Charter, the manner in which official publicity shall be given to the holding of elections, ordinances, resolutions, requests for bids upon contemplated purchases and contracts, and all other matters whatsoever which require publication either by the provisions of this Charter or by the laws of Minnesota. It shall annually designate a legal newspaper of general circulation in the City as the official newspaper in which shall be published such measures and matters as are by the laws of this State and this Charter required to be so published, and such other matters as the City Council may deem it advisable and in the public interest to have published in this manner. At its discretion, the City Council may also provide for the publication of important Ccity information including but not limited to the annual budget, ordinances, and resolutions. Such publication may be done by mailing or posting of printed copies thereof upon bulletin boards located in public places of the City in such number and for such period of time as the City Council may direct in each case. In addition to publication by mailing or posting required above, such notices shall also be posted on the City website. In addition, the City Council may use electronic means for publication. Nothing herein contained shall be construed as authorizing or attempting to authorize any violation of the Constitution or the Statutes of the State in any matter which is of State concern or which is exclusively under State control. (Ref Ord 1310) Section 12.02. PUBLICITY OF RECORDS All records and accounts of every office, department or agency of the City shall be open to inspection in accordance with the Minnesota Government Data Practices Act. Section 12.03. OATH OF OFFICE Every officer of the City shall, before entering upon the duties of the office, take and subscribe an oath of office in substantially the following form: Constitution of the United States, the Constitution of the State of Minnesota, the Fridley City 416 Jufn!:/ Charter and City Code; and to discharge faithfully the duties entrusted upon me as \[Official Title\] of the City of Fridley to the best of my judgement and ability. "I do solemnly swear (or affirm) to support the Constitution of the United States and of the State of Minnesota and to discharge faithfully the duties devolving upon me as (Mayor, or Councilmember, or City Manager, etc.) of this City to the best of my judgement and ability." (Ref. Ord. 857) Section 12.04. CITY OFFICERS NOT TO ACCEPT FAVORS OR CONTRACTS With the exception of lawful compensation, including authorized expenditures or salary as such member of the City Council or as such employee no member of the City Council or employee of the City shall: 1. Ssolicit or receive from any interested person any: !pay; !commission; !money; or !thing of value included but not limited to: o!any pass; o!frank; o!free ticket; o!free service; or o!or any other favor upon terms more favorable than those granted the general public. 2. Dderive any profit, directly or indirectly, from or by reason of: !any improvement; !alteration or repair required by authority of the City; or !or any contract to which the City shall be a party. No member of the City Council or employee of the City, except as otherwise provided in this Charter, or by law, shall solicit, accept or receive, directly or indirectly, from any public utility corporation or the owner of any public utility or franchise: A violation of any of the provisions of this Section shall disqualify the offender,if found guilty, from continuing in office or in the employment of the City, and the offender shall be removed therefrom. A violation of any of the provisions of this Section may subject the offender to disciplinary procedures pursuant to all applicable laws, rules, and regulations, up to and including termination from employment with the City. Any contract with the City in which any member of the City Council or employee of the City is, or becomes, directly or indirectly interested personally shall be voidable at the option of the City Council; and any money which shall have been paid on such contract by the City may be recovered from any or all of the persons interested therein by joint or several action. (Ref. Ord. 857) 417 Jufn!:/ Section 12.05. OFFICIAL BONDS The offices of City Manager, the City Clerk and City Treasurer and such other officers or employees of the City, as may be provided for by ordinance, shall each, before entering upon the duties of their respective offices or employment, give a corporate surety bond to the City in such form and in such amount as may be fixed by the City Council as security for the faithful performance of their respective official duties and the safekeeping of the public funds. Such bonds shall be approved by the City Council and approved as to form by the City Attorney. They shall be filed with the Secretary of the Council. In the event the Secretary of the Council holds more than one (1) office by appointment, the Secretary's bond or bonds shall be filed with the Mayor. The provisions of the laws of the State relating to official bonds, not inconsistent with this Charter, shall be complied with. The premiums on the corporate surety bonds hereinbefore provided for shall be paid by the City. A copy of the list and amount of the bonds for each office as outlined above, shall be provided to the City Council on an annual basis for reference purposes. (Ref. Ord. 857) Section 12.06. SALES OF REAL PROPERTY No real property of the City shall be sold or disposed of except by ordinance. No real property of the City shall be sold or disposed of except after conducting a public hearing on such sale. The City shall provide notice in the Official Publication ten days before conducting a public hearing. The proceeds of any such sale shall be used as far as possible to retire any outstanding indebtedness incurred by the City in the purchase, construction, or improvement of this or other property used for the same public purpose; but if there be no such outstanding indebtedness, then the City Council may by a resolution adopted by an affirmative vote of at least four (4) members of the City Council designate some other public use for such proceeds. Section 12.07. VACATION OF STREETS The Council shall have the exclusive power, by resolution passed by a vote of at least four (4) members of the Council, to vacate or discontinue highways, streets, easements, and alleys within the City. Such vacations may be made only after notice and hearing of affected property owners, and upon such further terms and by such procedure as the Council may by ordinance prescribe. A record of each such vacation shall be filed in the office of the Anoka County Recorder. (Ref. Ord. 592, Ord. 1090) The City Council shall have the exclusive power to vacate or discontinue highways, streets, easements, alleys, and all other interests held in trust for the public, in accordance with the procedures outlined in State law, except that all vacations thereunder shall require an affirmative vote of four-fifths of all members of the City Council. Section 12.08. DAMAGE SUITS 1. No action shall be maintained against the City on account of any injuries or damages to 418 Jufn!:/ persons or property, unless such action shall be commenced within one (1) year from the occurrence of such injury or damage, nor unless notice shall have been given in writing as required by Minnesota Statutes. (Ref. Ord. 873) 2. No action shall be maintained against the City on account of injuries or damages to persons or property resulting from or caused by any accumulation or deposit of ice or snow on any public street, sidewalk, building, or place. Section 12.09. RECOVERY OF JUDGEMENT FOR DAMAGES If any judgement shall be recovered in any action against the City for any injury or damage caused by any obstruction, excavation, opening or defect in any street or alley or public ground caused or occasioned by the act or omission of any person or corporation, the City shall have the right to recover the amount of any such judgement from the person or corporation so responsible for such obstruction, excavation, opening or defect; and such person or corporation is hereby declared to be liable to the City in the amount of such damages, provided, however, the City shall give such person or corporation notice of any claim for such injury or damage and of any action to recover for the same and shall give such person or corporation the right and reasonable opportunity to defend such action. Section 12.1008. CITY TO SUCCEED TO RIGHTS AND OBLIGATIONS OF FORMER MUNICIPALITY The City of Fridley shall remain vested with and continue to have, hold and enjoy all property, property rights, rights of action, and rights of every kind, privileges and immunities now belonging to or pertaining to the Village of Fridley., and The City shall be subject to all liabilities which exist against said Village on the effective date of this Charter. Section 12.1109. APPLICATION OF GENERAL LAWS All general laws and statutes of the State applicable to all cities operating under home rule Charters, or applicable to cities of the same class as the City of Fridley operating under home rule Charters, and not inconsistent with the provisions of this Charter, shall apply to the City of Fridley and shall be construed as supplementary to the provisions of this Charter. The City shall have all powers and authority granted by the laws of the State to municipalities to acquire property or exercise authority or powers beyond the corporate limits. All powers by this Section conferred shall be exercised conformably to this Charter so far as may be possible, and such authority and power shall not authorize the City to incur any bonded debt beyond the limitations, or in any other manner than authorized by this Charter. Nothing herein contained shall be construed as authorizing or attempting to authorize any violation of the Constitution or the Statutes of the State in any matter which is of State concern or which is exclusively under State control. 419 Jufn!:/ Section 12.1210. EXISTING ORDINANCES, REGULATIONS, BOARDS AND COMMISSIONS CONTINUED All ordinances, regulations, boards and commissions of the municipality in force and existing when this Charter takes effect, and not inconsistent with the provisions hereof, are hereby continued in full force and effect until amended, repealed, vacated or abolished. Section 12.1311. PENDING CONDEMNATIONS AND ASSESSMENTS Any proceeding for condemnation for public improvement or assessment in progress when this Charter takes effect shall be continued and completed under the laws under which such proceedings were begun. All assessments made by the Village prior to the time when this Charter takes effect shall be collected and the lien thereof enforced in the same manner as if this Charter had not been adopted. Passed and adopted by the City Council of the City of Fridley on this \[X\] day of \[Month\], \[Year\]. ______________________________________ Scott J. Lund - Mayor ______________________________________ Daniel Tienter - City Clerk Public Hearing: May 10, 2021 First Reading: May 24, 2021 Second Reading: Publication: 41: Jufn!:/ Exhibit B City of Fridley Summary Publication Ordinance No. 1386 Amending the Fridley City Charter Chapter 12, Miscellaneous Provisions The Fridley City Charter Commission has completed its review of Fridley City Charter Chapter 12 and has recommended an amendment of the City Charter by Ordinance to the City Council on April 5, 2021. The Fridley City Council hereby finds after review, examination and recommendation of the Charter Commission that the Fridley City Charter should be hereby amended and the City of Fridley does ordain: FRIDLEY CITY CHARTER CHAPTER 12. MISCELLANEOUS PROVISIONS The Ordinance amends Chapter 12 of the Fridley City Charter, Miscellaneous Provisions. The substantive changes to the chapter were: in Section 12.01 expressly stating all public notices must Section 12.04 reorganizing the text, adding an exception for lawful compensation, defining interested person and revising disciplinary procedures; Section 12.05 now directs that a list of bonded employees be provided to the Council on an annual basis; Section 12.06 directs that sale of city property must be conducted through a public hearing; Section 12.07 directs that processes for vacations of streets must follow State statute; Sections 12.08 and 12.09 were deleted; Sections 12.11 was renumbered to Section 12.09. Passed and adopted by the City Council of the City of Fridley on \[Date\], 2021. The full text of the ordinance is available on the City website or for inspection by any person during regular office hours at the Office of the City Clerk. 421