CHA 11/04/2013
TO: Charter Commission Members
FROM: Deb Skogen, City Clerk
Date: October 29, 2013
Re: November 4, 2013 Meeting
This is a reminder to you that the next Charter Commission meeting will be held on Monday,
November 4th at 7:00 p.m. in Meeting Room 2 of the Lower Level.
In order to ensure a quorum, remember, the Charter Commission policy requires a member to
call or e-mail me before 10:00 a.m. Monday, November 4th, as to whether or not you plan on
attending the meeting. Please remember to call or e-mail me by Monday morning at (763)572-
3523 or e –mail at deb.skogen@fridleymn.gov whether or not you will be attending the meeting.
If there will not be a quorum, those Commissioners who called will receive a phone call
notifying them there will not be a quorum and the meeting will be cancelled. A notice will then
be placed on the door of the cancellation of the meeting for those commissioners who did not
call, but came to the meeting.
The ordinance amending Chapters 7, 8, 11 and 12 received the continued public hearing on
Monday evening. There were no changes to the ordinance and the public hearing was closed.
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The first reading is scheduled for November 4 and the second reading is scheduled for
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November 18. If it is adopted, the changes would become effective 90 days after publication.
I am attending the Open Meeting Law Conference on Wednesday this week and will bring an
update to the meeting.
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The Charter Commission Bylaws were approved at the October 7 meeting. You will find a
copy for your reference enclosed along with a 2014 calendar.
If you have any questions, please call or e-mail me if you have questions.
FRIDLEY
CHARTER COMMISSION
A G E N D A
MONDAY, NOVEMBER 4, 2013 7:00 P.M.
======================================
Fridley Municipal Center
LOCATION:
Meeting Room 2 – Lower Level
1.CALL TO ORDER:
2.ROLL CALL:
3. APPROVAL OF AGENDA:
4. APPROVAL OF MINUTES
October 7, 2013
5. ADMINISTRATIVE MATTERS
A. Update on Ordinance Amending Chapters 7, 8, 11 and 12
B. Update on Open Meeting Law
6. DISCUSSION OF CHAPTER 3
7. DISCUSSION-CHAPTER 1 (REFERS TO MN STATURES CH 410) (TABLED)
8. OTHER BUSINESS
9. FUTURE MEETING TOPICS
Discussion of Pros and Cons of Being Charter City (Tabled to February 2014)
10. ADJOURNMENT
Next Regular Commission meeting January 6, 2014
Meeting Room 2 – Lower Level
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CITY OF FRIDLEY
CHARTER COMMISSION MEETING
October 7, 2013
CALL TO ORDER:
Vice Chairperson Flickinger called the Charter Commission meeting to order at 7:00 p.m.
ROLL CALL:
Members Present: Commissioners Peter Borman, Gary Braam, Don Findell, Marion Flickinger, Carol
Hoiby, Bill Holm, Ted Kranz, Barb Reiland, Lois Scholzen, Cindy Soule and Richard
Walch
Members Absent: Commissioners Nancy Jorgenson, Rick Nelson, Novella Ollawore, and Pam Reynolds
Others Present: Deb Skogen, City Clerk/Staff Liaison
APPROVAL OF AGENDA
Deb Skogen request to add a discussion of Chapter 3 under Administrative Matters B.
Commissioner Cindy Soule MOVED and Commissioner Gary Braam seconded a motion approving the meeting
agenda with the addition of a Discussion of Chapter 3 under Administrative Matters B.
UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON FLICKINGER DECLARED THE
MOTION CARRIED.
APPROVAL OF MINUTES
Commissioner Braam MOVED and Commissioner Reiland seconded a motion approving the Charter Commission
meeting minutes of September 9, 2013.
UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON FLICKINGER DECLARED THE
MOTION CARRIED.
ADMINISTRATIVE MATTERS
A. Update on Ordinance Amending Chapters 7, 8, 11 and 12
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Deb Skogen said the ordinance was scheduled for the September 23 Council Meeting. Because there was
a long lapse in time between its instruction in June of 2010, the City Attorney recommended a public
hearing notice be published in the legal newspaper scheduling the continued public hearing for October
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28.
B. Discussion of Chapter 3 Reading of Ordinances
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Deb Skogen said Commissioner Reynolds had asked a question at the September 23 Council meeting
during the second reading of an ordinance. She pointed out that the Charter requires an ordinance to be
Staff researched city
records to see if there were ever any discussions and could find no discussions. Staff discussed the matter
with the City Attorney and the City Manager, both of whom feel there should be some clarification from the
Charter Commission so that is why the information was added to the agenda. She provided the e-mail
information and examples of other city charters for reference.
CHARTER COMMISSION MEETING OF OCTOBER 3, 2011 PAGE 2
Cindy Soule said this was under administrative matters and had some discomfort with other members not
seeing the information before discussing it. She felt it was not urgent and could wait for the next meeting.
Don Findell said he thought a 4/5 vote should be required to read an ordinance in full.
dered what the purpose was for
reading it in full.
Barb Reiland agreed the 4 words could be omitted from Section 3.04.
Peter Borman said a change would also be needed to Section 3.05 to provide consistency. He said it was
accepted practice of the City Council and there has been no public outcry that they are not in compliance.
Peter Borman MOVED and Carol Hoiby seconded a motion tabling the discussion on Chapter 3 to the
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November 4 meeting.
UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON FLICKINGER DECLARED THE
MOTION CARRIED AND THE ITEM WAS TABLED TO NOVEMBER 4, 2013.
DISCUSSION OF CHARTER COMMISSION BYLAWS
Ted Kranz asked if the number for quorum should be changed to at least half of the members. The Commissioners
discussed what a quorum meant and whether to change the number. After further discussion the commissioners
agreed it would stay at 7.
Commissioner Reiland MOVED and Commissioner Walch seconded a motion to approved the bylaws as amended
and presented.
UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON FLICKINGER DECLARED THE
MOTION CARRIED AND THE BYLAWS WERE AMENDED.
DISCUSSION OF OPEN MEETING LAW
Staff provided a copy of the state law and other materials referencing the open meeting law. This was provided due
to the changing electronic age. Staff was asked to provide an update after her attendance at the Open Meeting Law
conference to be held at the end of October.
DISCUSSION OF CHAPTER 1
Deb Skogen said she separated the paragraph out in Section 1.02 to make it easier to read as the paragraph was one
long run-on sentence.
The Commissioners began discussing it, but at the time felt there were no changes needed. They wanted more
information on what municipal powers are in state statute, so staff will provide that information for the next meeting.
Commissioner Borman MOVED and Commissioner Reiland seconded a motion tabling discussion of Chapter 1 to
the November meeting.
UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON FLICKINGER DECLARED THE
MOTION CARRIED THE DISCUSSION WAS TABLED TO NOVEMBER 4, 2013.
CHARTER COMMISSION MEETING OF OCTOBER 3, 2011 PAGE 3
OTHER BUSINESS
Deb Skogen provided the City Council 2014 calendar to allow the Commissioners to set their 2014 calendar
Staff recommended moving the November meeting due to the election and how busy staff gets at that time. It was
suggested the meeting either be cancelled or moved. The Commissioners determined the meeting could be moved to
December.
Ted Kranz MOVED and Barb Reiland seconded a motion to hold the Charter Commission meetings for 2014 on
January 6, February 3, March 3, April 7, May 5, September 2, October 6, and December 1.
UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON FLICKINGER DECLARED THE
MOTION CARRIED AND THE 2014 CALANDER WAS APPROVED.
FUTURE MEETING TOPICS
Discussion of Chapter 3
Discussion of Chapter 1
Updated on the continued public hearing
A verbal report of the open meeting law training session.
ADJOURNMENT:
Commissioner Bill Holm MOVED and Commissioner Ted Kranz seconded a motion to adjourn the meeting.
UPON A VOICE VOTE, ALL VOTING AYE, VICE CHAIRPERSON FLICKINGER DECLARED THE
MOTION CARRIED AND THE MEETING WAS ADJOURNED AT 8:45 P.M.
Respectfully submitted,
________________________ ________________________
Debra A. Skogen, Commissioner Donald Findell, Secretary
City Clerk/Staff Liaison
ITEM6
TO: Charter Commission Members
FROM: Deb Skogen, City Clerk and Staff Liaison
Date: October 9, 2013
Re: Review of Chapter 3
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On September 23, Pam Reynolds asked a question about procedures. She said Sections 3.04
that was not being done.
The practice of the City, for at least the past 23 years, and possibly even longer is to have the
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Attached is an e-mail discussion between myself and the City Attorney in reference to Ms.
Reynolds question. Rather than describe it I will let you read it. In addition to the e-mail
messages, I have attached several examples from other city charters of the same section for you
to review.
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This information was presented at October 7 meeting and there was a brief discussion. The
discussion was tabled until the next meeting to allow the Commissioners who were not at the
meeting the opportunity to review and discuss.
This was brought before the Charter Commission as the City Attorney and City Manager both
feel it is important that the issue be resolved.
Please let me know if you have any questions. You can reach me at 763-572-3523 or
deb.skogen@fridleymn.gov
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