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03-07-2022 CHARTER COMMISSION March 07, 2022 7:00 PM Fridley Civic Campus, 7071 University Ave N.E. AGENDA Pursuant to Minnesota Statute § 13.02 theMarch 7, 2022meeting of the Fridley Charter Commission will be a hybrid meeting. Chair Rick Nelson will be participating remotely from 7591 West Battaglia Drive, Lot B-14, Casa Grande, AZ 85193, Commissioner Findell will be participating remotely from 1400 Zillock Road, Lot L29, San Benito, TX 78586, Commissioner Brillhart will be participating remotely from 830 W. Moore Lake Drive, Fridley, MN 55432. In Person:Fridley City Hall, 7071 University Avenue, NE, Fridley, MN 55432. Virtual:https://us06web.zoom.us/j/82539670014or call312-626-6799, webinar ID:825-3967-0014. Call to Order Roll Call Approval of Agenda Approval of Meeting Minutes 1.Approval of February 7, 2022 Charter Commission Meeting Minutes Administrative Matters 2.Upcoming Term Expiring: Ted Kranz 3.Election of Officers 4.Dates of City Charter Updates Old Business 5.Mission Statement and Strategic Values New Business Future Meeting Topics/Communications Adjournment 2 Jufn!2/ AGENDA REPORT Meeting Date:March7, 2022 Meeting Type: Charter Commission Submitted By:Melissa Moore, City Clerk Title Approval of February 7, 2022Charter Commission Meeting Minutes Background Attached are the meeting minutes from February 7, 2022 Recommendation Staff recommend the approval of the February 7, 2022Charter Commission Meeting Minutes. Attachments and Other Resources February 7,2022 Charter Commission Meeting Minutes Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 3 Jufn!2/ CHARTER COMMISSION February 7, 2022 7:00 PM Fridley Civic Campus, 7071 University Avenue N.E. MINUTES CALL TO ORDER Chair Nelson called the Charter Commission meeting to order at 7:05p.m. PRESENT Gary Braam Kelli Brillhart Donald Findell Ibsen Gabriel Manuel Granroos Nikki Karnopp Ted Kranz Bruce Nelson Rick Nelson Oluwaseyi Olawore (arrived at 7:11 p.m.) Pam Reynolds Val Rolstad Avonna Starck Melissa Moore, City Clerk APPROVAL OF AGENDA Motionby Commissioner Braamto approve the meeting agenda. Seconded by Commissioner Rolstad. UPON A ROLL CALLVOTE, ALL VOTING AYE, CHAIR NELSON DECLARED THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF MEETING MINUTES 1.ApprovalJanuary 10,2022, Charter Commission Meeting Minutes Motionby Commissioner Braamto approve the meeting minutesof January 10,2022 as presented. Seconded by Commissioner Karnopp. UPON A ROLL CALLVOTE, ALL VOTING AYE, CHAIR NELSON DECLARED THE MOTION CARRIED UNANIMOUSLY. ADMINISTRATIVE MATTERS 4 Jufn!2/ Charter Commission 02/07/2022 Minutes Page 2 1. Resignation of Commissioner Rathke Chair Nelson referenced the resignation received and asked for a motion to accept the resignation. MOTION by Commissioner Rolstad to accept the resignation of Courtney Rathke. Seconded by Commissioner Starck. UPON A VOICE VOTE, ALL VOTING AYE, CHAIR NELSON DECLARED THE MOTION CARRIED. 2. 2022 Nominating Committee Report Chair Nelson reviewed the recommendations from the committee. Commissioner Starck informed the Commission she wished to remove her name from the nomination to the Vice Chair position, and Chair Rick Nelson wished to be nominated. MOTION by Commissioner Rolstad to accept the amended recommendations from the 2022 Nominating Committee Report. Seconded by Commissioner Kranz. UPON A ROLL CALL VOTE, ALL VOTING AYE, CHAIR NELSON DECLARED THE MOTION CARRIED. Chair Nelson welcomed any other nominations to be considered at the March meeting. There were no other nominations. Melissa Moore, City Clerk, introduced Ibsen Gabriel, the newly appointed member of the Commission. She also welcomed Gregory Gardner, the alternate applicant that the Commission voted to recommend for appointment if there was an opening on the Commission. Ms. Moore reported she will pass along the Judge. OLD BUSINESS 3. Mission Statement and Strategic Values Ms. Moore provided background information on a strategic planning exercise to enable the Commission to work on potentially updating its mission and come up with a number of strategic values that would support its mission. MOTION by Commissioner Karnopp to move forward with the planning exercise. Seconded by Commissioner Starck. A ROLL CALL VOTE WAS PERFORMED: BRAAM NAY BRILLHART AYE FINDELL NAY 5 Jufn!2/ Charter Commission 02/07/2022 Minutes Page 3 GABRIEL AYE GRANROOS NAY KARNOPP AYE KRANZ NAY NELSON AYE NELSON AYE OLAWORE AYE REYNOLDS NAY ROLSTAD AYE STARCK AYE THE MOTION CARRIED. Ms. Moore noted that she will work with Chair Nelson to develop steps forward to complete this activity at the March meeting. NEW BUSINESS FUTURE MEETING TOPICS/COMMUNICATIONS Chair Nelson asked all members to provide updated contact information to staff. It was noted that at the next meeting the group will continue its strategic planning exercise. It was requested to review Chapter 5 at some point. The Commission will also complete the election of officers at the March meeting. ADJOURNMENT MOTION by Commissioner Reynolds to adjourn the meeting. Seconded by Commissioner Granroos. UPON A ROLL CALL VOTE, ALL VOTING AYE, CHAIR NELSON DECLARED THE MOTION CARRIED AND THE MEETING ADJOURNED AT 7:50 P.M. Respectfully submitted, Amanda Staple, Recording Secretary 6 Jufn!3/ AGENDA REPORT Meeting Date:March7, 2022 Meeting Type:Charter Commission Submitted By:Melissa Moore, City Clerk Title Upcoming Term Expiring: Ted Kranz Background 2022. If Commissioner Kranz wishes to be reappointed, a motion to recommend his reappointment to the Chief Judge would be required. If Commissioner Kranz does not wish to be reappointed, a motion to declare an opening on the Commission would be required. Recommendation Staff recommend a motion to either reappoint Commissioner Kranz to another four-year term, or a motion to declare a vacancy on the Commission. Attachments and Other Resources Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 7 Jufn!4/ AGENDA REPORT Meeting Date:March7, 2022 Meeting Type:Charter Commission Submitted By:Melissa Moore, City Clerk Title Election of Officers Background Pursuant to Section Vof the Charter Commission (Commission) Bylaws, officers of the Commission are to be elected at the Annual Meetingin March. At its February 7, 2022 meeting the Commission approved eeting Commissioner Starck removed her name from those to be considered for the Vice Chair position, and Chair Nelson added his name to those to be considered for the Vice Chair position (Exhibit B). Section V of the Bylaws directs the Chair to ask for a teller committee of two to count ballots. To comply with Minnesota Statute (M.S.) §13D.01 subd. 4, and M.S. § 13.02D (Open Meeting Law) staff recommend the teller committee review the ballots (Exhibit C) then read the name of each Commissioner and who they voted for. Any Commissioner participating remotely, whose participation complied with M.S. § 13D.02, may hold up their ballot for the group to witness. All officersare elected by a simple majority andbegin their terms of office upon election. Recommendation Staff recommend any further nominations from the floor be added to the ballot. Staff recommend Chair Nelson appoint a teller committee to count and read aloud each ballot. Attachments and Other Resources Exhibit A: Nominating Committee Report Exhibit B: Excerpt of February 7, 2022 meeting minutes Exhibit C: Official Ballot for Election of Officers Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 8 Jufn!4/ From:Pam Reynolds To:Moore, Melissa Subject:Nomination Committee Report Date:Monday, January 10, 2022 9:25:28 PM Melissa, The nominating committee, comprised of Avonna Starck, Valerie Rolstad and Pam Reynolds, met after the regular charter committee meeting. The following is our recommendation: Chair, Bruce Nelson, Vice Chair, Avonna Starck and Pam Reynolds and for Secretary, Oluwaseyi Olawore. Respectfully submitted, Pam Reynolds 9 Jufn!4/ Exhibit B : Jufn!4/ Exhibit C Fridley Charter Commission Official Ballot for Election of Officers Commission Member Name: __________________________________________________ Please select one per office. Chair: Bruce Nelson Nomination from the floor __________________________________________________ Vice Chair: Rick Nelson Pam Reynolds Nomination from the floor __________________________________________________ Secretary: Oluwaseyi Olawore Nomination from the floor __________________________________________________ March 7, 2022 21 Jufn!5/ AGENDA REPORT Meeting Date:March7, 2022 Meeting Type: Charter Commission Submitted By:Melissa Moore, City Clerk Title Dates of City Charter Updates Background At its February 7, 2022meeting Chair Nelson asked staff to provide a list of chapters with the dates each were most recently updated: Chapter NumberChapter TitleRevised Chapter 1Name, Boundaries, Powers and Construction of Government10-05-1989 Chapter 2City Council Organization03-13-2017 Chapter 3Procedure of Council04-28-2014 Chapter 4Nominations and Elections04-22-2013 Chapter 5Initiative, Referendum and Recall04-22-2013 Chapter 6Administration of City Affairs03-23-2020 Chapter 7Taxation and Finances01-22-2018 Chapter 8Public Improvements and Special Assessments09-10-2018 Chapter 9Eminent Domain10-05-1989 Chapter 10Franchises and Public Utilities10-05-1989 Chapter 11Public Ownership and Operations of Utilities12-02-2013 Chapter 12Miscellaneous Provisions06-14-2021 If any member has outdated chapters in their printed materials, please notify staff prior to the meeting and staff will provide hard copies. Recommendation Attachments and Other Resources Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 22 Jufn!6/ AGENDA REPORT Meeting Date:March7, 2022 Meeting Type:Charter Commission Submitted By:Melissa Moore, City Clerk Title MissionStatementand Strategic Values Background On March 1 and May 3, 2021 theFridley Charter Commission(Commission)agreed on the need to conduct work planning sessions to evaluate and plan the direction ofits workthat may result in an amended mission statement and corresponding strategic values. Chair Nelson asked staff to prepare this Agenda Report as an introduction to a strategic planning exercise. When consideringstrategic planning there are several common definitions that may be helpful in these discussions: Mission: a formal summary of the aimsof a company, organization, or group. Often a short statement of why a group exists to identify the goals of its operations. Strategic Values: core, guiding principles of a company, organization, or group. They define what a group believes in and steer how those within the group will engage with each other and complete their work. Roleswho will do what? For this exercise it will be helpful for all to understand what expected roles and responsibilities are to enablea successful exercise: Charter Commission Chair: provide leadershipfor the exercise and steer conversation; Charter Commission Members: participate in providing input and ideas; and Staff Liaison: facilitate Strength, Opportunities, Aspirations and Results (SOAR) Activity by introducing processes, posing questions for consideration, note taking, and facilitating the Commission in finding common themes from discussions. Processhow will this work? As a large group, theCommission will be asked to consider: Strengths: Whatare we most proud of? What makes the Charter Commission unique? What do we excel at? How do we use our strengths to get results? What are our greatest accomplishments? Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 23 Jufn!6/ !Opportunities: What can we build on? How can we best meet the needs of those we serve? What changes and trends should we consider for our work? What partnerships would lead to greater success? !Aspirations: What do we care deeply about? What are some initiatives that would support our aspirations? What do our future meetings look like? How can we positively impact our community? !Results: How do we know we are succeeding? What resources are needed to implement our opportunities and aspirations? How do we choose what we work on next? How do we translate our goals into tangible outcomes? After a review of responses for each area, the Chair and staff will lead the group to find common themes from the exercise. Those themes will serve as the beginning work in creating a Mission Statement (Mission). The responses and discussion from the activity will also enable the Commission to determine any number strategic values. Payoff what do we get out of this? The Commission will reflect on and consider the results from its SOAR Activity and work to craft a Mission and strategic values. Both will: !Assist the Commission, and staff, in prioritizing specific goals and issues affecting the group; !Support the continued transformation of working dynamics and culture; !Serve as an aspirational guide for the Commission; !Steer productive meetings for the group; and ! Recommendation None. Attachments and Other Resources !Exhibit A: SOAR Activity Notes Vision Statement We believe Fridley will be a safe, vibrant, friendly and stable home for families and businesses. 24 Jufn!6/ Exhibit A SOAR Activity Notes Strengths !What are we most proud of? !What makes the Commission unique? !What do we excel at? !How do we use our strengths to get results? !What are our greatest accomplishments? Notes 25 Jufn!6/ Exhibit A SOAR Activity Notes Opportunities !What can we build on? !How can we best meet the needs of those we serve? !What changes and trends should we consider for our work? Notes 26 Jufn!6/ Exhibit A SOAR Activity Notes Aspirations !What do we care deeply about? !What are some strategic initiatives that would support our aspirations? Notes 27 Jufn!6/ Exhibit A SOAR Activity Notes Results !How do we know we are succeeding? !What resources are needed to implement our opportunities and aspirations? Notes 28